TermiTe TreaTmenT diagrams Do yours contain
Transcription
TermiTe TreaTmenT diagrams Do yours contain
iss n ue o.3 1 • DECEMBER 2 01 2 TimberSecure - homeowner Termite insurance policy An Australian first for homeowners Fair work Australia Who, when & where they are auditing report writer Online & onsite reporting system Termite treatment diagrams Do yours contain the correct information? ISSUE No.31 • DECEMBER 2012 Find it in this issue 4 6 TimberSecure The first Australian homeowner termite insurance policy is now available for your clients. Looking to hire employees? Are you checking the important details and getting the right person? 7 Petrol Powered Backpacks What are the pros & cons? 8 eport Writer Our R online, onsite report writing system. 10 11 Termite Treatment Diagrams Tips to make sure they contain the right information. 13 Customer Relations Tips for handling unhappy clients. 14 F air Work Australia Targets Pest Controllers When, where and who they are auditing. Property Inspections Our free online booking system has undergone a face lift. Request it for the next issue Would you like to see something in our next issue? Send your comments & ideas to email [email protected] Contact us Suite 1, 5 Pavilion Place, Cardiff NSW 2285 Locked Bag 3, Cardiff NSW 2285 Phone 1300 309 169 • Fax 02 4954 3660 [email protected] Merry Christmas & a Happy New Year Another year is drawing to a close. Let's see what 2013 brings for us all. Everyone here at Rapid Solutions wishes you a merry Christmas and a happy new year. If you are lucky enough to get some time off during this period we hope it is enjoyable and relaxing and that you stay safe. 2012 has been another trying year for the industry. With consumer household spending still remaining low and the property market slowing, it is certainly hurting many businesses. Our New Look! We can only hope that in 2013 the Australian and world economies improve. Christmas & New Year Closed Times Rapid Solutions will be closed from 5pm Friday 21st December 2012. We will reopen on Wednesday 2nd January at 8.30am. If you need urgent assistance over this period you can call our after hours phone number 0438 543 655. With 20 years of the same brand, we thought it was time to have a make over. We hope you like our new image, which we have been using since the middle of the year. We've also upgraded our websites to provide more helpful and user friendly information. We also now have a facebook page, so why not 'Like' us so you can see what we are up to. From the CEO Over the last couple of months we've been travelling around the country promoting Report Writer and TimberSecure. It's been great to catch up with many of you again. The amount of support out there for our new products is fantastic and we have greatly appreciated all your comments and feedback. Another year is now coming to a close, so on behalf of Marilyn, myself and all at Rapid Solutions, I wish you a merry Christmas and a happy new year. Cheers, Graham www.rapidsolutions.com.au 3 TimberSecure Our all new, Australian first homeowner termite insurance policy will help you gain and retain clients. TimberSecure is our new unique How it works insurance policy that homeowners 1. You complete your normal AS3660 can purchase after they have compliant termite management had a complete AS3660 termite installation and complete the management system installed by you. relevant paperwork, such as Many homeowners are unaware the inspection report, treatment that standard home and contents proposal and the certificate of insurance policies don't provide cover installation. for termite damage. TimberSecure provides the homeowner with peace of mind by offering a no fault $100,000 insurance policy for timber replacement if termite damage occurs during the policy term. 2. During your inspection and/or treatment process, you provide the homeowner with a TimberSecure brochure and application form. 3. Within four weeks of the termite management system being For the cost of $360 (inclusive of all installed, the homeowner can charges) the homeowner is covered apply for a TimberSecure policy for 5 years. During this 5 year policy by completing the application period the homeowner must have form and sending this with a copy the recommended, at least annual, of your inspection report, your termite inspections carried out. These treatment certificate and the policy inspections are organised between payment to us. you and your client. As the insurance policy is between your client and the insurance company, there's no extra insurance paperwork to fill out. 4 4. We then issue the homeowner with the TimberSecure policy certificate and notify you that a TimberSecure policy has been purchased by your client. ISSUE No.31 | DECEMBER 2012 5. You then arrange with the homeowner to have the recommended inspections undertaken and continue to do this for 5 years. 6. If a new termite infestation occurs to the property, you need to treat the activity and address any system management issues as per any treatment warranty you may have issued. 7. If timber damage has occurred the policy holder can make a claim under their TimberSecure policy. All documentation, including annual inspections, will be assessed at this time. During the 5 year policy period, if the homeowner sells their property the TimberSecure insurance policy is transferable to the new owners. A small administration fee is payable by the new owners for the transfer of the TimberSecure policy. When can it be offered TimberSecure can be offered on properties that have a: • Full (AS3660 compliant) chemical treatment installed • Termite monitoring system inspected by you at least every 12 weeks • Installed and charged reticulation system Your Benefits Apart from securing 5 years of termite inspection work from your client, there are many other benefits. • No excess is payable by you on a claim under a TimberSecure policy • Your No Claim Bonus is not affected by TimberSecure claims • TimberSecure claims are not recorded against your company’s professional indemnity insurance • Secure ongoing pest management work There is no additional treatment or inspection paperwork for TimberSecure policies. You only have to issue your standard AS3660 termite inspection or treatment paperwork. The only insurance paperwork that needs to be completed is the homeowner application form and, in the event of a claim, a TimberSecure claim form, both completed and signed by the homeowner. We are offering these insurance policies to homeowners as we believe that if you, our pest control clients, are insured through us for your termite management services, then we are prepared to provide insurance on the work you provide. Opting Out If you don't want to be listed on our website as being able to provide this policy, or be part of this new product, then please let us know. Promotion TimberSecure is currently being promoted direct to homeowners through various media forms. We also have TimberSecure brochures available free of charge for orders under 30. You can order these in the 'Paperwork' section through the client area of rapidsolutions.com.au. If you would like more information on this policy visit timbersecure.com.au or contact us on 1300 309 169. TimberSecure offers your clients the ability to protect their home after you've installed a termite management system. For further information please contact Debbie on 1300 309 169. www.rapidsolutions.com.au 5 Looking to Hire Employees? Employing is not as simple as "advertising and hiring". There are many more steps to take. During the interview process the prospective employer should focus questioning around issues such as: • Past criminal history • Industry claims • Experience & qualifications • Medical conditions • Previous work history • Reasons for changing employers All of these issues may have an impact on how a prospective employee will fit into your business. Clear and honest communication between all parties during the recruitment process is vital to ensure that there are "no skeletons in the closet" when it comes time for selecting the right employee. If you are hiring a new employee and want to make sure that they have the right qualifications please contact us on 1300 309 169. 6 As with any industry, references are a valuable tool in gaining insight into the history and work ethic of potential employees. A minimum of 2-3 reference checks should be carried out, ideally from both an industry/ business perspective and also a personal perspective. Make sure that when you employ new staff you use due diligence in obtaining not only the future employee’s qualifications, certificates of competency and pest control licence but also their driving history. ISSUE No.31 | DECEMBER 2012 Driving is obviously a large portion of your employee’s position, so you should make sure your employee has a valid drivers’ licence and a good driving history, so your insurer will cover them while driving your vehicle. Ask the employee to provide you with a copy of their driving history from the roads department in your state. It can be very difficult to obtain insurance cover (if at all) for someone who has only recently lost their licence due to charges such as driving under the influence, negligent driving or from an accumulation of demerit points. Once you have employed your new employee, letting them ‘find their feet’ is a common mistake in many businesses. Don’t waste time and money – get them productive as soon as possible through a detailed induction programme. If they need further training contact our training department who are able to assist you with this. Remember, it’s your business name and reputation on the line, so it’s important to be thorough during all stages of the recruitment process. Petrol Powered Backpacks The pros and cons of using petrol powered motorised backpack misters in commercial settings. The use of a Motorised Backpack Mister (MBM) for spider control in a commercial situation may be a viable method of treatment application. However, as with any pesticide application, there are precautions that need to be addressed prior to the commencement of the treatment. There are also 'pro’s' and 'con’s' to this form of application method. While not an exhaustive list, the following are some of the 'pro’s': • The operator is not hampered by hoses while moving around a property during the treatment. • No risk of damaging your hose, or the property and its contents, by dragging your hose around. • The ability to treat large areas very quickly. • From the ground an operator can treat at a greater height. A time saving and safety feature. As with any form of treatment, there are also negative aspects. Some of these 'con's' are as follows: • MBMs must be calibrated so that the chemical is applied per the APVMA registered label. • MBMs need to be maintained in good working condition. • Moving around, especially backwards, is more difficult with a weight on your back and can increase the chance of trip and falls. When using an MBM to apply a chemical, to a certain degree the airflow produced by the MBM travels around obstacles, such as signs, lights structures, etc. This may allow a treatment in areas where other spray applications would encounter a “shadow” effect, as the back of an obstacle is not treated. This would allow any spiders in this area to remain untreated and therefore reinfest the property quicker. However, as an MBM is able to propel the chemical into areas where the operator does not have a direct line of site it could mean that the product may be going around a corner, where people may be present. While it is possible to conduct a treatment with an MBM, extreme care needs to be taken. A detailed risk assessment needs to be undertaken. Weather conditions, particularly the presence or absence of wind at the time the treatment is to take place, must be observed and documented. The operator should be well trained and experienced in using these backpacks to ensure that the correct procedure and chemical application occurs. If you have any techncial enquiries, please contact our technical department on 1300 309 169. The above advice also applies to misting and fogging machines. It is therefore best to perform this type of treatment when there is no, or only minimal staff present, not only on the site to be treated but also in surrounding properties. Ideally the treatment should be arranged for a time when the treatment area is completely vacated. Prior to treatment warning signs should be posted so they are readily observable by persons approaching the treatment site. Attention must be paid to reducing or excluding the threat of damage or injury not only to people, but also importantly, the environment. www.rapidsolutions.com.au 7 Report Writer Have you tried our online, onsite report writing application yet? It can save you time and money. Report Writer is our online reporting system that provides you with the ability to complete your reports while you undertake the inspection, without the need of an inspection check sheet. As you inspect the property you put your findings straight into Report Writer. At the end of the inspection your report is ready to print, or email to your client. No more going back to the office to finish writing your report. It will save you time, and therefore money, when completing your reports. Some of the functions of Report Writer include: If you would like to have access to Report Writer please give our Client Services Team a call on 1300 309 169. 8 • • • • • • • • • Web based iPad application Off-line functionality Upload photos into the report Latest Rapid report format No need for checksheets Report can be saved & retrieved Upload your logo/letterhead Linked to Property Inspections ISSUE No.31 |DECEMBER 2012 Report Writer is available via the internet, as an iPad application or on any mobile connected tablet. When using the iPad application Report Writer will still work if you are off-line, unable to connect to your mobile network. You can still complete and save the report whilst onsite, then when you are able to connect to a mobile network you can complete and send the report. There is no need to worry about having the latest version. If we make changes to our reports they are automatically there for you when you start your next report. Reports that are completed through Report Writer are located in your secure client area of the system. You can access these reports at any time. They are saved as a standard PDF, which you can download to your own computer. The system is constantly backed up to ensure that your reports will not be lost. There’s no need to setup your own server, install complex software, or worry about up time, backups, power outages etc. If you utilise our Property Inspections website, any booking requests that you receive will automatically appear in Report Writer ready for you to start the report. All the details that your client has submitted will be available. You don’t have to refill the client name, address, site address, etc. Pricing Our pricing is designed to be simple. There are no subscription or upgrade fees, just a small fee per report, and if you buy in bulk you save. Credits range from $9.50 if buying 1 credit down to as low as $3 each if you buy 50 credits. They can be purchased through our website or through iTunes. The credits don't expire so you can use them at any time while insured with Rapid Solutions. You could buy in bulk now and still be using them in three years time. At present Report Writer includes the Timber Pest Inspection (AS4349) report, but this report can be used for termite inspections (AS3660). We are developing further reports to integrate into the system. How the Timber Pest Report works The report starts with all the booking details such as who requested the report, the purchaser, the address and any specific instructions for the inspection. Once the booking is confirmed you enter the time and date of the inspection and also the weather conditions. The next step is to complete the structural details of the property which includes the property orientation and structure type. You then report through the property room by room recording your findings. Photos can be uploaded and attached to any room. Once you have reported on the interior of the house, you then report other items such as external issues, conducive conditions, treatment recommendations, etc. Once the report is complete you can email it directly to your client or you may wish to print it. The end result is a professional and easy to read report. The system is available to Rapid Solutions' clients who hold professional indemnity insurance. If you wish to use or trial Report Writer all you need to do is to log on using your client username and password at reportwriter.com.au. If you need any assistance with logging on or while using Report Writer, please contact us on 1300 309 169. Updates We have recently released version 1.2 of Report Writer. The updates include: • A new conducive conditions photo section • Improved off-line functionality • Improvements to the printed report format • Various bug fixes Many of these improvements came from client feedback. Please continue letting us know how the system is working for you. These updates will occur automatically for website users. An updated iPad version is awaiting approval from Apple and should be available shortly. Coming soon... We are working on the following: • Building inspection reports - prepurchase and defect reports • An Android app www.rapidsolutions.com.au 9 Property Inspections Our free on-line booking system that is available for the public to book inspections has undergone a face lift. Along with all the other changes at Rapid, we have changed the look of Property Inspections. For those that don’t know, Property Inspections is a complimentary online termite, timber pest and building inspection booking system created and managed by us. As a client of Rapid Solutions your business is listed on this site for free when you hold current professional indemnity insurance through us. It is available for use by your potential clients – real estate agents, conveyancers, solicitors, property managers and the general public to find and book you for their inspections. It is just another way for your clients to reach you. When your client makes a booking you will receive an email with all the details of the booking. You just need to contact your client and confirm the cost, time and day of the inspection. Clients must accept these inspection terms and conditions to continue with their booking request. New Features • Termite inspections can now be booked through Property Inspections • Homeowners can indicate if they are interested in TimberSecure • A direct link can be created on your website to your booking profile • You can change your map location • Postcode and suburb search has been improved to allow suburbs to be matched with postcodes Brochures are available for you to provide to your potential clients, conveyancers, real estates and solicitors. If you wish to have a look at Property Inspections log in as a guest at propertyinspections.com.au and take a look through the site. If for any reason you don't wish to be listed on this site, please contact us and we will remove your listing. Through the booking process the terms and conditions of the inspection, or in the case of timber pest & building inspection the pre-inspection agreement, is taken care of. 10 ISSUE No.31 | DECEMBER 2012 Bookings made through Property Inspections automatically appear in your account on Report Writer. This provides you with a summary of your inspection bookings. For Timber Pest Inspections,the booking details are there on Report Writer ready for you to start your report. You don’t need to retype in your client details, you just start writing the inspection report. Termite Treatment Diagrams The diagrams drawn when a chemical treatment has been completed are often called mud maps. This is because they are only meant to be a representation of the site work that has been completed; they are not a scaled drawing of the site or the work done. They do need to be understood and truly reflect the site and the work completed. This means that some details are required when completing the diagram and a key should be included if any symbols are used. These diagrams are the best means to document and display the specific areas where the treatment took place. They are extremely important when it comes to any treatment issues or possible claims. It should be easy to interpret and completed to the standard required. Important points to note on the diagram are: • The key is complete and covers the symbols used on the diagram. • The diagram clearly displays the areas and scope of chemical use. • Active termite areas are indicated. • The diagram provides a reasonable representation of the structure treated. • Any damage that you have discovered or are concerned about can also be shown. Documentation is always important but it is only useful if it is properly completed. The diagram below shows a mud map with all of the required information displayed. Steps Treated Zone Termite Activity Monitor/Bait Stations Termite Barriers The Department of Medical Entomology at Westmead Hospital needs your help. They are investigating the mechanisms of insecticide resistance in bed bugs within Australia. By determining the various mechanisms they are hoping to better determine the most appropriate treatments against these difficult to control insects. They require bed bug specimens (preferably live). Please send your bed bugs to: Key Plumbing Piers Project Investigating Insecticide Resistance in Australian Bed Bugs North approximately Stephen L. Doggett Senior Hospital Scientist Department of Medical Entomology, Pathology West, ICPMR (Level 3) Westmead Hospital Locked Bag 9001 WESTMEAD NSW 2145 They greatly appreciate any assistance you can provide. www.rapidsolutions.com.au 11 Another Twenty Years Its been two decades since Rapid Solutions commenced providing insurance to your industry and we plan to be doing the same in another two decades. In 2013 look out for our new Report Writer and TimberSecure products. 12 Graham and Marilyn Hellier started this business, Rapid Solutions, over 20 years ago. They have worked consistently to get Rapid where it is today, not only as an insurance provider but also a provider of support and assistance to your business. We welcomed several new employees this year. Stuart Webb joined our Claims Team. Stuart has many years of experience in managing claims with several national and international insurance companies. Both Graham and Marilyn are now working behind the scenes on various projects. Johanna Smith joined us several months ago as an Executive Assistant to our management team. Marilyn has handed over her role of Claims Manager to David Collins. David has been with Rapid since 2006 as our Claims Solicitor. We also welcomed back Steve King, one of our Rapid Trainers. Steve is based on the Central Coast of NSW and looks after students and training in NSW, VIC and Tasmania. Keith Farrow has been promoted to Chief Technical and Training Officer, looking after both our training and technical departments and Mark Barnes is now Rapid's Chief Operations Officer. Whilst Graham and Marilyn have been here for 20 years, we have other long serving employees. Kim Sottovia, Jorge Matos, Debbie Chapman, Liz Smith, Pauline Kerr, Sharon Partridge, Gary Byrne, Nathan Kerr and Tiffany Armstrong have recently celebrated their 10 year anniversary. ISSUE No.31 |DECEMBER 2012 We have had a busy year with the introduction of our new logo and website, plus our new products Report Writer and TimberSecure. We held roadshows around the country for an opportunity to meet up with you and to showcase our new products. We look forward to the next twenty years and hope you will continue this journey with us. Customer Relations Handling complaints is all part of good customer relations and business reputation building. Here are some tips. A recent trend we have noticed is a reluctance to speak face-to-face with a potential claimant when the complaint is not considered valid. Good customer relations are part of the foundation of any successful business and therefore handling complaints is an essential tool in maintaining and building your business reputation. Of course it's not always necessary to go to the site. For instance a complaint about the bill or when a report was received does not automatically warrant a site visit. On the other hand, any complaint about the inspection process or issues that may have been missed almost always merits a short trip to the site as soon as possible. Here are some tips about how to make the most of such site visits: • Have a plan in your mind before arriving. The purpose of the visit is fact-finding and customer relations. Therefore it is essential you do not get drawn into an argument with the homeowner no matter how ridiculous you believe their complaint to be or how inappropriate their behaviour becomes. • If the meeting deteriorates, it is better to make your excuses and leave, than to escalate matters by becoming aggressive. Such behaviour is always difficult to explain to a judge or tribunal member many months later. • Go with an open mind. You are the expert and deal with these issues every day. The homeowner does not and therefore the absolute key to this process is listening. It is better to listen and ask questions about the problem so that you can fully understand the complaint before offering any explanation. Think about it from your position, when you make a complaint would you prefer to be listened to first or be met with a list of excuses before you have said 3 words? • Take notes and, with the client’s permission, photographs. This provides good evidence about the problem, shows the client you are taking them seriously, and can buy you a little time to think about what to say next. • Know your stuff. Re-read your report or paperwork before the site visit so that you can speak clearly and effectively about the problem. This will also give you a reminder about the work and the property and will help you to calmly explain particular aspects of the report, if appropriate. • Be helpful but stay focused. In addition to providing information about the particular complaint there is no harm in listening to your client and assisting in problem solving other issues that may arise. • Do bear in mind that solutions should be within your skill and knowledge set otherwise you may find yourself with a bigger problem. Assisting your client can help re-establish and build a relationship that is on the brink of falling apart. It may even lead to further paid work. • While on site, if you are put under pressure about what you intend to do, thank them for the opportunity to come and discuss the problem then say you will be in touch shortly with a response. • Finally, but by no means least, stay calm and collected at all times and never agree you did anything wrong. If you need any assistance or advice with any problems that you encounter, or you would like to make some kind of compensation offer to a client, feel free to contact our Claims Team on 1300 309 169. www.rapidsolutions.com.au 13 Fair Work Australia Targets Pest Controllers Queensland's pest control and gardening service industries are the focus of Fair Works' compliance audit. The Australian Government Fairwork Ombudsman announced in November 2012 that it is undertaking an education and compliance campaign in Queensland which will focus on pest control and gardening service businesses. Audits will be conducted at locations including Brisbane, Bundaberg, Cairns, Gladstone, the Gold Coast, Goondiwindi, Hervey Bay, Ipswich, Mackay, Rockhampton, the Sunshine Coast, Toowoomba, Townsville and Warwick. Over the coming months they will audit up to 220 businesses in Queensland which undertake pest inspections and management, as well as businesses involved in landscaping and maintenance of gardens and parklands. Fair Work inspectors will check employers are paying workers in-line with minimum wage rates, penalty rates and overtime. Inspectors will also check employers are complying with record-keeping and pay slip obligations. Fair Work Ombudsman Nicholas Wilson has stated that the industry has been earmarked for attention because it is a regular source of complaints. "This campaign is an ideal opportunity for employers to ensure they understand their obligations under workplace laws," he said. In Queensland last financial year, Fair Work inspectors finalised audits of 1969 businesses as part of the agency's targeted campaign activity, with campaigns focused on sectors including accommodation, aged care, real estate, food courts and clothing manufacturers. This targeted campaign recouped $2.2 million in outstanding entitlements for underpaid Queensland workers in 2011-12, part of a total of $8.6 million recovered for 4906 employees. Throughout last financial year, more than 148,000 Queenslanders contacted the Fair Work Infoline seeking assistance. Mr Wilson said, "The latest campaign aims to increase awareness of workplace laws, including Modern Awards and the National Employment Standards". In situations where contraventions are identified, Fair Work inspectors will assist businesses to voluntarily rectify their issues and put processes in place to ensure ongoing compliance. Fair Work Australia has a handbook available for employers and managers about rights and responsibilities under the Fair Work Act 2009 (FW Act). This is available at www.fairwork.gov.au/Documents/ Fair-Work-Handbook.pdf. Their website has many good resources, factsheets and templates to ensure that you have the right employee systems in place. These resources can be found at www.fairwork.gov.au/resources. Anyone needing further information should get in touch with the Fair Work Ombudsman via the website www.fairwork.gov.au or call the Fair Work Infoline on 13 13 94. 14 ISSUE No.31 | DECEMBER 2012 What's On @ Rapid Training Courses in 2013 QLD Basic Pest Management (Units 5,6 & 18) Brisbane January 21st - 25th Brisbane February 11th - 15th Brisbane April 15th - 19th Brisbane June 17th - 21st Brisbane March 11th - 15th Brisbane May 13th - 17th Sydney Jan 15th, 22nd, 29th & Feb 5th & 12th Newcastle March 18th - 22nd Newcastle May 20th - 24th Sydney June 3rd - 7th Timber Pest Management (Units 8 & 10) Newcastle April 8th - 12th Timber Pest Inspection for Builders Newcastle Jan 30th - Feb 1st Basic Pest Management (Units 5,6 & 18) Melbourne Feb 25th - Mar 1st Melbourne June 17th - 21st Timber Pest Management (Units 8 & 10) Melbourne May 13th - 17th Timber Pest Management (Units 8 & 10) Darwin April 29th - May 3rd Timber Pest Management (Units 8 & 10) NSW VIC NT Basic Pest Management (Units 5,6 & 18) Rapid Conference - 16th & 17th August 2013 Mark your calendars for the 16th & 17th of August 2013. By popular demand the conference is back at Jupiters on the Gold Coast. The conference will feature: • Four streams - Urban Pest, Termite/Timber Pest, Building Inspections and Business • Rapid Sporting Challenge - Lawn Bowls • Partners Social Outing - Scenic cruise on the canals • and much more... Look out for the conference package available in early 2013. www.rapidsolutions.com.au 15 Get in touch For all enquiries about insurance, training or technical support, get in touch with our friendly staff today. Phone 1300 309 169 [email protected] rapidsolutions.com.au supporting the industry with technical support, relevant training + trusted insurance