RUSH!

Transcription

RUSH!

Shipping/Material
Handling
Shipping Addresses
Shipping information, labels and order forms are included in this section of the Exhibitor Manual. We hold GES
Exposition Services responsible for orderly, efficient and equitable freight handling at the Javits Convention
Center (JCC) loading dock. All onsite deliveries must be in accordance with the target move-in schedule as
listed in this section. If you need to move-in a time different from your assigned targeted time, please call GES
at 1-866-531-4052. No shipments will be accepted at the JCC prior to 8:00am on Friday, November 11th.
Please schedule your shipments accordingly. Contact GES Exposition Services at (866) 437-6733 if you have
any questions regarding shipping.
PLEASE NOTE: In New York the drayage rates for Advance Shipments to the Warehouse are higher than the
drayage rates for Direct to Show Site. We recommend shipping your materials direct to Show Site.
Advance Shipping Address
Advance shipments will be accepted by GES UNTIL Friday, November 4, 2005. The warehouse accepts
shipments 8:00am – 4:00pm Monday – Friday, except holidays.
Exhibitor Company Name/Booth Number
NAB Post+ Production Show 2005
c/o GES Exposition Services
GES
125 North St.
Teterboro, NJ 07608
Direct/On-site Shipping Address
Shipments cannot be delivered to the Convention Center PRIOR TO 8:00am Friday, November 11, 2005.
Exhibitor Company Name/Booth Number
NAB Post+ Production Show
c/o GES Exposition Services
Jacob Javits Convention Center
655 West 34th St
New York, NY 10001
NAB Post+ Exhibitor Manual – Shipping
Target Move-in Schedule
Booth Size
Booths 900 sq’ and larger
All Booths
Move-in Date
Friday, November 11
Friday, November 11
Saturday, November 12
Monday, November 14
Move-in Time
8:00am
1:00pm
8:00am
8:00am
Material Handling/Drayage
GES Exposition Services has been designated as the official contractor for drayage/material handling at The NAB
Post+ Production Show. Show Management and GES Exposition Services have spent a great deal of time and
effort organizing the freight procedures so as to provide a smooth and efficient freight-handling operation. GES
Exposition Services will perform the following services at the rates listed on the Material Handling Rates and
Order Form under this tab.
• The unloading of exhibits and exhibit materials arriving at the JCC via union carriers, company-owned and
operated trucks, cars and station wagons.
• Delivery of such materials to the exhibitors’ booths.
• Removal of exhibitors’ empty cartons and crates for storage during the show.
• The return of all empty cartons and crates to the exhibitors’ booths and the reloading at the conclusion of the
show.
• The removal of all packed cartons and crates from exhibitors’ booths and the reloading onto union carriers,
company-owned and operated trucks, cars and station wagons at the shipping platform of the JCC.
Truck Check-in Area/Marshalling Yard
There will not be a Marshalling Yard for this show. Trucks should go directly to the Javits Convention Center.
Handy Carry/P.O.V.
Exhibitors may hand-carry small amounts of materials in and out of the Javits Convention Center through main
doors of the building (east side) and the north side of the convention center.
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•
Allowable materials include noting larger than a two-wheeled baggage cart with plastic or rubber wheels
and Pop-up displays equal or less than 10 feet in height.
Delivery of materials that cannot be carried by hand in one trip must go through the loading dock. For
more information on Hand Carry procedures at the Convention Center, please refer to Labor Union page
in the Show Regulations/ Guidelines Tab of this Manual.
Exhibitors who will be removing anything from the hall during move-in/out and show days must first stop
by the Exhibit Management Office to obtain an Equipment Pass. This policy will be strictly enforced at all
times and exists for your protection and product security.
No-Freight Aisles
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The designated “No-Freight Aisles” must be maintained clear of crates and exhibit materials at all times
during move-in, show days and move-out.
These aisles are required for emergency access throughout the hall and to expedite freight and empty
crate removal and return.
This is a fire and safety regulation required by the New York Fire Marshal and Javits Convention Center.
Please contact a GES Freight Account Executive if you require further assistance with this.
Crate Removal, Storage and Return
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By order of the Fire Marshall, exhibitors will NOT be permitted to store empty crates, containers, or
boxes in their booth during the show.
Empty crates and boxes when properly marked will be removed, stored and returned at the end of the
show at no additional charge, if the exhibitor uses GES to handle freight in/out of the show.
Once a crate/container has been removed from the floor and stored, exhibitors will NOT have access to
this crate.
th
All crates will be removed by 6:00pm on Monday, November 14 .
At the close of the show on Thusrday, November 17th, crate return will not begin until the aisle carpet
has been removed. Cardboard boxes will be returned first followed by crates.
Please keep the aisles clear until carpets are up and crates are returned. All carton and crates will be
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returned by 9:00pm on Thursday, November 17 .
Scheduling of Outbound Freight
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All outbound shipments require a GES bill of lading.
SHIPPING IS NOT AN AUTOMATIC PROCESS, please do not leave the bill of lading in your booth.
Return your bills of lading to the GES ServiCenter when your materials are packed and ready to ship but
no later than 12:00noon, Friday, November 18, 2005.
EAX and North American Logistics Van Lines will be on-site for your shipping convenience. If you plan to use an
alternate carrier, you are responsible for arranging with that carrier. You are also responsible for ensuring that
your carrier checks in for loading no later than 8:00 am, Friday, November 18, 2005. If you are using any of the
carriers in GES’ Preferred Carrier Program, GES will handle notification and guarantee that your shipment will not
be re-routed.
In the event that your designated carrier fails to pick up or refuses to accept shipments, GES reserves the right to
re-route such shipments. Where no carrier is provided, material will be taken to GES’ warehouse and held for
shipping instructions from the exhibitor. Exhibitors will be charged accordingly for this service. No liability will be
assumed because of such re-routing or handling.
Vehicle Placement Order Form
R-15
RETURN TO: GES Exposition Services • 7050 Lindell Road, Las Vegas, NV 89118-4702 • Phone: 800.475.2098 • FAX: 866.329.1437
International Exhibitors Only: Phone: 702.515.5970 • FAX: 702.263.1520
Contact us Online: www.ges.com/contact
DEADLINE DATE:
The NAB Post + Production Show
October 25, 2005
Jacob Javits Center • November 15 - 17, 2005
EMAIL ADDRESS
COMPANY NAME
BOOTH NUMBER
GES Exposition Services charges a round-trip fee of $180.00 per vehicle to
place a vehicle on the tradeshow floor. It is understood that this will apply
to rolling stock, self-propelled, towed and/or pushed vehicles/machinery.
GES will receive equipment at show site and deliver to the exhibitor booth.
We will also handle the outbound as an inclusive service.
The City Fire Marshal requires disconnecting the battery, taping the gas
tank and placing a protective covering under the vehicle. Check local Fire
Marshal rules and regulations for additional requirements.
Be advised that if you are planning to display a vehicle, you are required
to provide the information listed on this page.
A) Distance
A GES Representative will contact you regarding a specific time when to
have your vehicle ready to go onto the tradeshow floor.
B) Distance*
C) Front Axle Weight
Vehicle Description
A Distance
B Distance
D) Rear Axle Weight
C Weight
D Weight
Total Weight
Total Price
1.
$
2.
$
3.
$
4.
$
5.
* For dual Axle vehicles measure distance
from the front wheel to between the back
wheels
$
I agree in placing this order that I
have accepted GES Payment Policy
and GES Terms & Conditions of
Contract.
Authorized Signature – Please Sign:
1. Total All Items Ordered
$
2. Payment Enclosed
$
X
DATE
060205
AUTHORIZED NAME - PLEASE PRINT
Teterboro, NJ
81-0511-02094 - NABPP
R-1
Material Handling Information
Material Handling is the unloading of your exhibit materials, delivery
to your booth, handling of empty containers to and from storage, and
removal of your materials from your booth for reloading onto your
outbound carrier. This is not to be confused with the cost to transport
your exhibit material to and from the event.
Benefits of Advance Shipping to the GES Warehouse
• Storage of materials for up to 30 days prior to your show.
• Delivery of Shipments to your booth by 8:00 a.m. on your first day
of move-in (schedule permitting).
• Some convention centers and hotels do not have facilities for
receiving or storing freight.
• Saves valuable set-up time.
How to ship in Advance to the GES Warehouse
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Remove all old shipping and empty storage labels.
Fill out and attach enclosed Advance Shipping labels.
Complete the enclosed Material Handling Order Form.
Remember to confirm receipt of your shipment prior to leaving for
the show.
All shipments must have a bill of lading or delivery slip showing the
number of pieces, weight, and type of merchandise.
Certified weight tickets must accompany all shipments.
Take the time to ensure that your display and products are packed
neatly and securely.
Do not ship uncrated materials to warehouse.
How to Ship to Exhibit Site
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Consign all shipments c/o GES Exposition Services.
Remove all old shipping and empty storage labels.
Fill out and attach enclosed Direct Shipping labels.
Complete the enclosed Material Handling Information Sheet.
All shipments must have a bill of lading or delivery slip showing the
number of pieces, weight, and type of merchandise.
• Certified weight tickets must accompany all shipments.
• Take the time to ensure that your display and products are packed
neatly and securely.
• If you are shipping your carpet and/or lighting trusses, make sure it
is loaded last so it can be unloaded first.
Freight Carriers
Select a carrier with experience in handling exhibition materials. Make
sure to give your carrier explicit information as to where and when to
check in. Delivery and pick up times are often out of the range of “normal”
delivery hours, make sure your carrier is committed to meeting your
target dates and times. While making shipping plans to the Show, also
plan for the return shipment.
Tracking Shipments
Confirm your delivery date and time with your carrier, and have all
pertinent shipping information in the hands of your representative at
show site. You may also want to review the return of your goods at the
end of the show.
051004
Estimating Material Handling Charges
Handling charges are based on the weight of the freight. Shipments are
billed by the hundred weight and rounded up to the nearest hundred.
Minimum per Shipment may apply, see enclosed Material Handling
Order Form for details. Please prepay all shipping charges - GES cannot
accept or be responsible for collect shipments. Crated and uncrated
shipments must be separated and clearly identified on separate bills of
lading with separate weight tickets - otherwise GES will invoice the entire
load at the Uncrated rate.
• Crated – Material that is skidded, or is in any type of shipping
container that can be unloaded at the dock with no additional
handling required.
• Uncrated – Material that is shipped loose or pad-wrapped, and/or
unskidded machinery without proper lifting bars or hooks.
• Special Handling - Defined as shipments that are loaded by
cubic space and/or packed in such a manner as to require special
handling, such as ground loading, side door loading, constricted
space loading and designated piece loading or stacked shipments.
Also included are mixed shipments and shipments without proper
delivery receipts.
• Overtime Surcharges - Shows that move-in or move-out on
weekends or late in the day may be subject to overtime surcharges.
See enclosed Material Handling Order Form for details.
• Late Surcharges – A surcharge will apply if advance freight is
received after the published deadline date for shipments to arrive
at the warehouse. See enclosed Material Handling Order Form for
details.
Storing Empty Containers
Properly labeled empty shipping cartons will be picked up, stored, and
returned after the show. Labels are available at the GES Servicenter
or from your GES Service Executive and are for empty storage only.
Depending on the size of the show, it can take from two to twelve hours to
return empty crates. Do not store any items in crates marked "empty."
Outgoing Shipments
An OMHF (Outbound Material Handling Form / Bill of Lading) must
accompany all outgoing shipments. Shipping information, outbound
forms and labels will be available at the GES Servicenter. Exhibitors
selecting non-official carriers will need to make their own arrangements
for pickup. Make sure that someone from your company will be on-site to
oversee the outbound shipment of your display and product.
Machinery Labor and Equipment
Labor and equipment for uncrating, unskidding, positioning, leveling,
dismantling, recrating, and reskidding machinery and/or equipment must
be ordered separately. Place your order for this labor using the In-Booth
Forklift & Labor Order Form. If your material requires specialized rigging
equipment, please notify us promptly so that we can make arrangements.
When possible, supply your own rigging equipment with shipments and
pre-rig your material.
Insurance
All of your goods should be insured by your own insurance policy.
Although we do our best to handle your goods as our own, there are
many variables in shipping and handling that can affect your exhibit and
products. GES has published GES Terms & Conditions of Contract that
are in your exhibitor service manual. Please read them carefully. It is
recommended that your goods be insured.
GES Limits of Liability & Excess Declared Value
• Liability – GES is liable for loss or damage to your goods only if the
loss or damage was caused by GES negligence.
• Measure of Damage – If GES was negligent and the negligence
caused either loss or damage to your goods, then the measure of
that damage will be determined by the following:
a. Measure of damages in all situations (including b. & c. below) will
be limited by the Depreciated Value of the goods or repair costs,
whichever is less.
b. The lesser of $0.50 per pound per package, $100 per package,
or $1500 per occurrence.
a. Damages will be limited to a declared value, if you fill in a
Declared Value Amount, check the box requesting Excess
Declared Value, and pay the appropriate charges for Excess
Declared Value. (Maximum allowed declared value $100,000)
• Cost – Excess declared value available from GES for $1.00 per
$100 of excess valuation. ($50.00 minimum charge per request)
• Not Insurance – Excess declared value is not insurance. GES
does not offer or sell insurance. GES is not liable and will not owe
for loss or damage to your goods if the damage or loss was not
caused by GES negligence.
Teterboro, NJ
81-0511-02094 - NABPP
Jacob K. Javits Convention Center
655 West 34th Street
New York, NY 10001-1188
*** SPECIAL NOTICE ***
Shipping Freight - To and From Javits Center
To: Decorators, Exhibitors and Show Manager
The Javits Center is increasingly being billed for freight charges owed by show managers,
exhibitors and decorating companies. The Center is not liable for these charges and the problem is
causing a huge drain on our resources as well as affecting our credit rating. While some of the
problems lie with poor record keeping by certain carriers, we have discovered a number of
instances in which those responsible for the shipments have not provided the carriers with accurate
billing information.
There are a number of steps you can take to make certain that we are not billed for your shipments,
such as:
1) When arranging for freight to be shipped to you at the Center, Your full name MUST appear on
the address and "c/o" precedes the Center's address. You MUST include your Show and Booth
number;
2) When shipping freight from the Center, use your name and address rather than the Center's.
The Center's name should only be used if a shipper requires it as the pick-up address;
3) Provide carriers with the shipper's and the receiver's complete name, address, telephone number
and account number; and
4) Shipments MUST be pre-paid or that the carrier is provided with the accurate account number of
the party responsible for payment.
We do not currently maintain records of, or otherwise play a role in, your shipments because we are
not a party to your transactions. If these problems persist, however, we will be forced to do so,
which will only serve to increase your costs and possibly cause delays in the movement of your
goods to and from the Center.
We appreciate your cooperation in this important matter.
Very truly yours,
Jacob K. Javits Convention Center Finance Department
Page 18
Material Handling Order Form
R-2
DEADLINE DATE:
October 25, 2005
EMAIL ADDRESS
COMPANY NAME
BOOTH NUMBER
CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR ALL SHIPMENTS. Drivers with inbound shipments must check in at the GES warehouse
or exhibit site by 2 PM to be guaranteed same day unloading.
ADVANCE SHIPMENTS TO GES WAREHOUSE (200 POUND MINIMUM PER SHIPMENT)
GES will receive uncrated carpet and pad at the warehouse. A special handling charge will apply on these shipments.
Rates include: unloading crated freight (the warehouse cannot receive uncrated shipments); storing at warehouse for up to 30 days (any materials stored beyond 30 days will incur additional costs applied to your invoice); reloading onto trucks and delivery to the exhibit site; unloading freight
and delivery to your booth; picking up, storing, and returning empty shipping containers; and reloading freight for return to your specified destination
from exhibit site. The rates for this service are:
Crated Materials
ST/ST
ST/OT
OT/OT
$ 103.50 cwt
$ 134.50 cwt
$ 165.50 cwt
$ 207.00 min
$ 269.00 min
$ 331.00 min
Materials Requiring Special Handling* ST/ST
ST/OT
OT/OT
$ 129.25 cwt
$ 168.25 cwt
$ 206.75 cwt
$ 258.50 min
$ 336.50 min
$ 413.50 min
DIRECT SHIPMENTS TO EXHIBIT SITE (200 POUND MINIMUM PER SHIPMENT)
Rates include: unloading freight and delivery to your booth; picking up, storing, and returning empty shipping containers; and reloading freight for
return to your specified destination from exhibit site. The rates for this service are:
Crated Materials
ST/ST
ST/OT
OT/OT
$ 87.50 cwt
$ 113.75 cwt
$ 140.00 cwt
$ 175.00 min
$ 227.50 min
$ 280.00 min
Uncrated Materials
ST/ST
ST/OT
OT/OT
$ 122.50 cwt
$ 159.25 cwt
$ 196.00 cwt
$ 245.00 min
$ 318.50 min
$ 392.00 min
Materials Requiring Special Handling* ST/ST
ST/OT
OT/OT
$ 219.00 min
$ 284.50 min
$ 350.00 min
$ 109.50 cwt
$ 142.25 cwt
$ 175.00 cwt
SMALL PACKAGE: Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition.
Maximum weight is 50 lbs. per shipment, per delivery. Includes UPS and Federal Express shipments. All shipments received via air carrier that do not
fall in to the small package category may be subject to special handling charges.
First Carton
$ 37.00
Each Additional Carton
$ 7.50
*NOTE: Crated shipments requiring special handling include shipments that are loaded and/or packed in such a manner as to require additional handling (such as ground
unloading, side door unloading, constricted space unloading, designated piece unloading, or stacked shipments). Also included are shipments mixed on the truck, multiple
shipments/delivery areas, and shipments without delivery receipts, such as UPS & FedEx.
Straight Time:
Overtime:
Monday through Friday 8:00 AM to 4:30 PM. Trucks signing in after 2 PM may be charged at the overtime rate.
All other times, Saturdays, Sundays, Holidays.
Use “ST/ST” rate if freight will be handled on straight time into the show and out of the show.
Use “ST/OT” rate if freight will be handled one way on straight time and one way on overtime, either into the show or out of the show.
Use “OT/OT” rate if freight will be handled on overtime into the show and out of the show.
CALCULATION OF MATERIAL HANDLING CHARGES
We understand that your calculation is only an estimate. Invoicing will be done from the actual weight. Adjustments will be made accordingly.
We will be shipping:
lbs. @
per 100 lbs., 200 lbs. minimum per shipment
We will be shipping approximately
Our shipment will be sent to
$
number of pieces.
Exhibit Site
Warehouse on:
EXCESS DECLARED VALUE OPTION:
Note 1: Liability is limited to $0.50 per pound per package,
$100.00 per package, or $1,500.00 per occurrence,
whichever is less, unless a higher value is declared.
Note 2: Declared value $_______________. Excess declared
value available from GES, up to $100,000.00.
Excess declared value is not available for items listed on form G-7.
Check here, if requesting excess declared value ($1.00 per $100.00
of excess valuation will be assessed, $50.00 minimum charge).
via:
I agree in placing this
order that I have accepted
GES Payment Policy and
GES Terms & Conditions
of Contract.
Authorized Signature:
1. Total Estimated Charges
$
2. 30% Late Arrival Surcharge
$
3. Excess Declared Value
$
4. Payment Enclosed
$
X
DATE
ARRIVAL DATES AND SURCHARGES FOR SHIPMENTS
060205
PLEASE SCHEDULE CAREFULLY TO MINIMIZE SURCHARGES!
Advance
November 4, 2005
Direct
November 11, 2005
Last day for crated shipments to arrive at advance warehouse without surcharge. A 30% ($30.00 minimum)
late arrival surcharge based on the above rates will apply to each shipment received at the advance
warehouse after this date.
First day for shipments to arrive at the exhibit site.
Teterboro, NJ
81-0511-02094 - NABPP
Pre-Printed Outbound Material Handling Request
R-3
All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Kit.
DEADLINE DATE:
October 25, 2005
COMPANY NAME
EMAIL ADDRESS
BOOTH NUMBER
Please complete this form and return it to GES before the above Deadline Date so we can provide you with printed outbound material handling documents and shipping labels at the close of the show for you to review and sign. To take advantage of this service,
please complete and return this form. If this form is not received by GES by the time of above Deadline Date, this pre-printing service
will not be provided.
SHIPPING INFORMATION
FROM:
COMPANY
ADDRESS
EMAIL ADDRESS
STREET
PHONE
BOOTH NUMBER
CITY
STATE
ZIP
FAX
COUNTRY
PURCHASE ORDER NUMBER
SHIPPING DESTINATION 1: Number of Labels Needed:
COMPANY
ADDRESS
EMAIL ADDRESS
STREET
PHONE
BOOTH NUMBER
CITY
STATE
ZIP
FAX
COUNTRY
SHIPPING DESTINATION 2: Number of Labels Needed:
COMPANY
ADDRESS
EMAIL ADDRESS
STREET
PHONE
BOOTH NUMBER
CITY
STATE
ZIP
FAX
COUNTRY
METHOD OF SHIPMENT
Please Select Desired Method of Shipment Below:
GES Logistics:
Ground
Air
Next Day Delivery
2nd Day Delivery
Deferred Delivery
Van Line – Full Pad
Partial Pad
Crated
Specialized Service: _____________________________________________
EXCESS DECLARED VALUE OPTION:
Note 1: Liability is limited to $0.50 Per pound per package, $100.00 per package, or $1,500.00 per occurrence, whichever is less, unless a higher
value is declared.
Note 2: Declared value $_______________. Excess declared value available from GES, up to $100,000.00.
Check here, if requesting excess declared value ($1.00 per $100.00 of excess valuation will be assessed, $50.00 minimum charge).
Other:________________________________
Common Carrier
Air
Next Day
2nd Day
Deferred
Van Line
Full Pad
Partial Pad
Crated
Once your shipment is packed and ready to be picked up, please return the outbound material handling order form to the GES
Servicenter. Verify the piece count, weight, and that the signature is on the outbound material handling order form prior to shipping
out. Shipments without paperwork turned in will be returned to GES Warehouse or forced onto another carrier at exhibitor’s
expense.
060205
GES does not accept responsibility for any exhibitor property left on the show floor unattended.
Teterboro, NJ
81-0511-02094 - NABPP
Freight Service Questionnaire
R-7
All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Kit.
DEADLINE DATE:
October 25, 2005
EMAIL ADDRESS
COMPANY NAME
BOOTH NUMBER
ALL EXHIBITORS MUST RETURN THIS FORM
1.
Estimate total number of pieces being shipped:
_____
_____
_____
_____
2.
Indicate total number of trucks in each category that you will
use:
_____
_____
_____
_____
_____
3.
4.
Crated
Uncrated
Machinery
Total
Van Line
Common Carrier
Flatbed
Co. Truck
Overseas Container
6.
What is the minimum number of days to set your display?
_____
7.
What is the weight of the single heaviest piece that must be
lifted?
_____
8.
What is the total weight of your exhibit or equipment being
shipped?
_____
9.
lbs.
lbs.
Is there any special handling equipment required to unload
your exhibit materials, i.e. extended forklift blades, special
slings, lifting bars, etc.?
List carrier name(s):
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
It is the responsibility of the Exhibitor to provide proper special
handling instructions. Failure to provide these instructions
will result in the elimination of any liability for loss or damage
by GES.
If using a Customs Broker, please print name:
______________________________________________
Their Phone ____________________________________
5. Print the name of person in charge of your move-in:
DIRECT SHIPMENTS ONLY:
1.
What date and time are you scheduling your shipment(s) to
arrive on-site?
______________________________________________
Their Phone ____________________________________
______________________________________________
060205
______________________________________________
Teterboro, NJ
81-0511-02094 - NABPP
“Transportation Plus” offered for
Use GES Logistics for round-trip shipments and receive:
10% REDUCTION of shipping rates
PLUS
10% REDUCTION
on material handling rates
Email: [email protected] • Call: 888.454.4437 • Fax: 702.515.5972 to receive
a “Transportation Plus” quote from GES Logistics
Call to receive a quote from GES Logistics:
Approximate weight & description of each item to be shipped
Address and date of the freight pick-up
Destination (warehouse/direct show)
Type of transportation needed
Contact Name/Company
Phone
Fax
Email
GES Exposition Services – 950 Grier Drive - Attn: eMarketing Dept. - Las Vegas, NV 89119
This is an advertisement/solicitation - You are receiving this message as a participant in the above show.
If you do not wish to receive any future emails from GES in regard to this show, please click the 'unsubscribe' link
below to have your name removed from the list.
GES Logistics Shipping Order Form
R-8
EMAIL ADDRESS
COMPANY NAME
BOOTH NUMBER
PICK UP INFORMATION
DATE
ADDRESS
SHIPPING / RECEIVING HOURS (4 HOUR WINDOW REQUIRED)
STREET
CITY
PICK UP CONTACT
STATE
ZIP
COUNTRY
PHONE NUMBER
FAX NUMBER
SPECIAL INSTRUCTIONS (ADDITIONAL CHARGES MY APPLY)
WEEKEND
Pick Up
Delivery
DELIVERY INFORMATION
DATE
RECEIVING HOURS
DESTINATION
EXHIBITOR NAME
SHOW NAME
BOOTH #
ADDRESS
STREET
CITY
SHOW CONTRACTOR
STATE
ZIP
COUNTRY
CONTACT
PHONE NUMBER
METHOD OF SHIPMENT
Ground:
LTL
Truck Load
Rates (price per shipment)
Shipments 0-100 lbs*
Shipments 101 lbs and up*
Special Instructions
(Additional charges may apply)
____________________
____________________
*Subject to applicable surcharges
CREDIT CARD CHARGE AUTHORIZATION (ALL INFORMATION MUST BE PROVIDED)
CREDIT CARD NUMBER
EXPIRATION DATE
CARDHOLDER'S NAME (PLEASE PRINT)
CARDHOLDER'S SIGNATU RE
CARDHOLDER'S BILLING ADDRESS
MasterCard
VISA
CITY
Diners Club
Discover
STATE
American Express
ZIP
COUNTRY
Corporate Card
Personal Card
WEIGHT & DIMENSIONS (FINAL RATE SUBJECT TO CORRECT RATE & DIMENSIONS)
Mark "X" in the H/M column to designate hazardous materials as defined in Department of Transportation Regulations.
LIST EACH PIECE
060205
Total pieces:
H/M
DIMENSIONS IN INCHES
EST. WEIGHT
LIST EACH PIECE
H/M
DIMENSIONS IN INCHES
Lx
Wx
H
Lx
Wx
H
Lx
Wx
H
Lx
Wx
H
Lx
Wx
H
Lx
Wx
H
Lx
Wx
H
Lx
Wx
H
Lx
Wx
H
Lx
Wx
H
Total Weight:
Note 1: STOP! You must read form G-7 before
going any further... I have read the Terms
& Conditions set forth on form G-7 and I
understand the contents thereof. I have
the authority to bind the below-referenced
exhibiting company, which hereby accepts
the terms and conditions set forth on this
form and the G-7 form.
Note 2: Liability is limited to $0.50 Per pound
per package, $100.00 per package, or
$1,500.00 per occurrence, whichever is
less, unless a higher value is declared.
Note 3: Declared value $_______________.
Excess declared value available from
GES, up to $100,000.00.
Hazardous Materials Contact Number
I agree in placing this order that I have
accepted GES Payment Policy and GES
Terms & Conditions of Contract.
Authorized Signature – Please Sign:
EST. WEIGHT
(
) _________-______________
X
DATE
Check here, if requesting excess declared value ($1.00 per $100.00 of excess valuation will
be assessed, $50.00 minimum charge).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in
writing between GES and shipper, if applicable, otherwise to the rates, classifications and rules
that have been established GES and are available to the shipper, on request; By signing this
order form, shipper agrees to be bound by all its terms and conditions
Teterboro, NJ
81-0511-02094 - NABPP
R-5
13
USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING. Copies of these labels are acceptable if additional labels are needed.
060305
See Hanging Sign / Truss Information (H-1) form for a Hanging Sign shipping label.
RUSH!
RUSH!
EXHIBITION FREIGHT
EXHIBITION FREIGHT
FROM:
FROM:
ADVANCE SHIPMENT
TO:
C/O
ADVANCE SHIPMENT
TO:
EXHIBITING COMPANY
EXHIBITING COMPANY
NAME OF EXHIBITION
NAME OF EXHIBITION
BOOTH NUMBER
BOOTH NUMBER
GES EXPOSITION SERVICES
125 North Street
Teterboro, NJ 07608
C/O
SHIPMENT SHOULD ARRIVE ON OR BEFORE:
November 4, 2005.
Carrier
125 North Street
Teterboro, NJ 07608
November 4, 2005.
Carrier
Number
of
pieces
RUSH!
Number
of
pieces
RUSH!
EXHIBITION FREIGHT
EXHIBITION FREIGHT
FROM:
FROM:
ADVANCE SHIPMENT
TO:
C/O
ADVANCE SHIPMENT
TO:
EXHIBITING COMPANY
EXHIBITING COMPANY
NAME OF EXHIBITION
NAME OF EXHIBITION
BOOTH NUMBER
BOOTH NUMBER
125 North Street
Teterboro, NJ 07608
C/O
November 4, 2005.
Carrier
Number
125 North Street
Teterboro, NJ 07608
November 4, 2005.
Carrier
of
pieces
Number
of
pieces
R-6
14
USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING. Copies of these labels are acceptable if additional labels are needed.
060305
See Hanging Sign / Truss Information (H-1) form for a Hanging Sign shipping label.
RUSH!
RUSH!
EXHIBITION FREIGHT
EXHIBITION FREIGHT
FROM:
FROM:
DIRECT SHIPMENT
TO:
C/O
DIRECT SHIPMENT
TO:
EXHIBITING COMPANY
EXHIBITING COMPANY
NAME OF EXHIBITION
NAME OF EXHIBITION
BOOTH NUMBER
BOOTH NUMBER
Jacob Javits Center
39th Street, Between 11th & 12th Avenue
New York, NY 10001
C/O
SHIPMENT WILL BE ACCEPTED BEGINNING:
November 11, 2005.
Carrier
Jacob Javits Center
New York, NY 10001
November 11, 2005.
Carrier
Number
of
pieces
RUSH!
Number
of
pieces
RUSH!
EXHIBITION FREIGHT
EXHIBITION FREIGHT
FROM:
FROM:
DIRECT SHIPMENT
TO:
C/O
DIRECT SHIPMENT
TO:
EXHIBITING COMPANY
EXHIBITING COMPANY
NAME OF EXHIBITION
NAME OF EXHIBITION
BOOTH NUMBER
BOOTH NUMBER
Jacob Javits Center
New York, NY 10001
C/O
November 11, 2005.
Carrier
Number
Jacob Javits Center
New York, NY 10001
November 11, 2005.
Carrier
of
pieces
Number
of
pieces
E X H I B I T
T R A N S P O R T A T I O N
S O L U T I O N S
Let us show you just how much service you can get for your
Exhibit Transportation dollar. Our “Economy” level of Airfreight
service (3–5 days) is available from all cities and is surprisingly
inexpensive. We also offer Overnight and Second Day options.
For a no-obligation quote, simply complete the following and
fax it to 619-668-9078. You can also receive a Quick Quote online
at http://www.eaxww.com/qi2.html. Thank you!
Name
Company Name
Email
Phone
Fax
City, State of Origin
Estimated Weight
Please provide me with a quotation for the following service level:
Economy
2nd Day
Overnight
Simply type in this form, Print it and fax to 619-668-9078
EAX Worldwide • Official Airfreight Forwarder
Expo Services LLC
NAB POST+Production Show 2005
Jacob K. Javits Convention Center
New York, New York
November 15-17, 2005
Official International Freight
Forwarder and Customs Broker
GeoLogistics Expo Services, LLC
1123 Zonolite Road, Suite 22
Atlanta, GA 30306
T: 404-815-8816
F: 404-724-9135
Contact: Margaret Churchill
Email: [email protected]
www.geo-logistics.com
International Shipping
As the Official Freight Forwarder and Customs Broker, GeoLogistics Expo is appointed by show
management to handle all international freight. Some of our services include the shipping of
international exhibits to the show, completing Customs clearance procedures, delivering to the
appointed site handling contractor, and re-exporting the freight at the conclusion of the show. We
have designed our services to meet all your international transportation needs.
How is my shipment cleared through U.S. Customs?
Depending on your needs, we can clear your shipment in one of three ways:
•
Permanent Duty-Paid Entry: used for all goods which will remain in the U.S. and will not be
re-exported. This includes all giveaway items such as brochures and samples.
•
Temporary Entry: allows goods to be imported temporarily into the U.S. without the payment
of Customs duties and taxes.
•
ATA Carnet: goods are imported without the payment of Customs duties and taxes, but may
not be given away or sold. All items must be re-exported at the end of the show.
What documents are needed?
In order to clear the goods, we will need the following documents:
•
Original ocean bill of lading or one air waybill
•
Commercial invoices in English giving full description and value for each item contained in
the shipment. The invoice should be issued to your company c/o the exhibition. Separate
invoices for temporary and permanent items are useful.
•
Packing list giving weight and dimensions of each package. This information may be included
on your commercial invoice.
•
Insurance certificate copy with the name of the local settlement agent in the US
When shipping by airfreight, the documents must accompany the shipment. For ocean freight, the
documents should be sent as soon as possible to GeoLogistics Expo in Atlanta.
What services can GeoLogistics Expo provide at the exhibition?
Our staff is available to assist you before, during and after the exhibition. We will confirm that your
shipment has been delivered to your booth. During the exhibition, we will meet with you to confirm
the return shipping instructions. We will handle all the details for you.
What are GeoLogistics Expo’s payment terms?
Our terms and conditions require that all transportation services be paid to GeoLogistics Expo
Services Inc. before the show opens. International exhibitors may make credit arrangements
through our coordinating offices in their home country. Payment may also be made via wire
transfer or credit card.
How do I contact GeoLogistics Expo in my country?
We have GeoLogistics Expo offices in most countries. If you do not see your country listed, please
contact us and we will assist you.
China
Natural Ltd.
Room 307, Beijing CIEC Bus. Ctr
No. 6, East Beisanhuan Road
Chao Yang District, Beijing 100028
Contact: Ms. Zhong
Tel: 86 (010) 6461 9484
Fax: 86 (010) 6461 9507
Denmark
Blue Water Shipping A/S
Tvaerkaj 2
6700 Esbjerg
Denmark
Attn: Klaus Bindesboll
Tel: 45 7913 4198
Fax: 45 7913 4677
E-mail: [email protected]
Israel
Ruth Cargo House
1 ABA Hilel Silver St.
Ofek Center LOD North 71294
PO B 36232
Tel Aviv, 61361
Israel
Contact: Tali Yardeni
Tel: [972] 89182076
Fax: [972] 97289182063
Italy
EXPOTRANS M.T.O. S.r.l.
L.go Domodossola, 1 - Hall 17
20145 Milano
Contact: Fabio Malensek
Tel.: +39 02 49902927
Fax.: +39 02 4801 9658
e-mail:
[email protected]
Finland
Suomen Messulogistiikka Oy
Messaukio 1
00520 Helsinki
Contact: Kaija Hakkinen
Tel: 358 50 430 7082
Fax: 358 10 309 661
e-mail: [email protected]
Germany
GeoLogistics Expo Services GmbH
Voltastrabe 81
60486 Frankfurt/Main
Contact: Gernot Iven
Tel: 49 69 70 60 98 0
Fax: 49 69 70 60 98 49
Hong Kong
GeoLogistics Ltd.
19/F Broadway Centre
93 Kwai Fuk Road
Kwai Chung N.T., Hong Kong
Contact: Denneth Fong
Tel: 852 2211 8530
Fax: 852 2365 8907
Email:
[email protected]
Japan
GeoLogistics Ltd.
Segi Building 4th Floor
7-1 Iwamotocho 1-Chome
Chiyoda-ku, Tokyo 101-0032
Contact: Yoshimichi Yoneda
Tel: 81 (03) 5821 4617
Fax: 81 (03) 5821 4610
Korea
GeoLogistics Expo Services
(Korea)
15F PMK Bldg. # 746
Yeoksam-Dong,
Kangnam-Ku, Seoul 135-080
Korea
Contact: Jim Lim
Tel: 82-2-2192 7426
Fax: 82-2-539 9420
Netherlands
Van Ommeren Expo Logistics
(a division of Hudig Freight Services)
Debussystraat 2/3161 WD Rhoon
The Netherlands
Contact: Walter De Jongh
Tel: 31-10-5066183
Fax: 31-10-5066185
Email:
[email protected]
Spain
GeoLogistics SA
Centro de Cargo Aerea, Oficina 704
Piso 7a, 28042 Madrid
Contact: Santiago Salso
Tel: 34 91 67 39 644
Fax: 34 91 66 91 004
Sweden
DHL Trade Fairs & Events
PO Box 613
SE-194 26 Upplands Vasby
Stockholm, SE-100 74
Contact: Johan Zethelius
Tel: [46] (0) 8517 30314
Fax: [46] (0) 87753048
Switzerland
Natural AG ExpoLogistics
Bleichestrasse 27
P.O. Box
CH-4002 Basel
Phone +41 61 691 33 77
Fax +41 61 691 70 36
e-mail : [email protected]
Contact: Dominique Geiser
Taiwan
GeoLogistics Ltd.
11th No. 192 Rueiguang Road
Neiku Chiu
Taipei, Taiwan R.O.C. 114
Contact: Tiger Wey
Tel: 886 2 26 59 62 99
Fax: 886 2 26 58 72 21
United Kingdom
Exhibition Freighting Ltd.
The Oasts, Mill St.
East Malling, Kent ME19 6BU
Contact: Neil Goatcher
Tel: 44 1732-872338
Fax: 44 1732-872339
NAB POST+ Production Show 2005
New York, New York – November 15th – 17th
Consign all international shipments and corresponding documents as follows:
Consignee: “Your Company Name”
Notify: GeoLogistics Expo
C/o NAB POST+Production Show 2005
1123 Zonolite Road, Suite 22
Booth No. _________
Atlanta, GA 30306
Jacob K Javits Convention Center
655 W. 34th Street
Tel: 404-815-8816
New York, NY 10001
Fax: 404-724-9135
Mark all goods as follows:
“Your Company Name”
C/o NAB POST+Production Show 2005
Booth No. __________
Jacob K Javits Convention Center
New York, NY
Made in (country of origin)
Arrival Deadlines:
Deadline for arrival of LCL sea freight to New York terminal:
Deadline for arrival of FCL sea freight to New York Port:
Deadline for arrival of air freight at New York JFK airport:
18th October
25th October
31st October
The above Arrival Deadlines are based on delivery to the advance warehouse. Please
contact GeoLogistics in Atlanta for arrival deadlines based on delivery direct to the show site.
The most important steps to take:
Preparation:
¾ Plan to ship early – Advance planning reduces your shipment costs. With increasing security
procedures causing delays to and from the United States, it is imperative that you meet the
deadlines above. Note that dates above are deadlines, not targets. Arrivals up to 3 weeks before the
deadlines are welcome.
¾ How to ship – Choose the method of shipment that works best for your exhibit. Select ocean freight if
your schedule allows for up to 6 weeks transit. Choose air freight for a much shorter transit time.
Small ocean freight shipments (shipments under 1 cubic meter) incur several minimum charges, so
air freight is sometimes less expensive than sea freight.
¾ Notification – You must notify GeoLogistics Expo of the details of your shipment. List GeoLogistics
Expo at the above address as the notify party on all shipping documents. All shipping documents
must be faxed to GeoLogistics Expo as soon as they are issued.
Only GeoLogistics Expo can clear your shipment through U.S. Customs.
Details:
¾ Labeling and Packing – U.S. Customs requires that all goods be permanently marked with their
country of origin. Clearly label every piece with your company name, the name of the show and your
booth number. Large labels work best. Be sure that your packing materials are adequate for both the
means of transport and the sensitivity of your goods.
¾ Documentation – Prepare a commercial invoice in English with complete descriptions and
model/serial numbers. List harmonized numbers if available. Include a packing list with the
dimensions, gross and net weights of each package shipped.
¾ Insurance – Take out adequate insurance to cover your exhibit to and from the show.

RUSH!

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