SAN JOAQUIN REGIONAL RAIL COMMISSION This Agenda shall

Transcription

SAN JOAQUIN REGIONAL RAIL COMMISSION
This Agenda shall be made available upon request in alternative formats to persons with a
disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. § 12132) and the
Ralph M. Brown Act (California Government Code § 54954.2). Persons requesting a disability
related modification or accommodation in order to participate in the meeting should contact San
Joaquin Regional Rail Commission staff, at (209) 944-6220, during regular business hours, at
least twenty-four hours prior to the time of the meeting.
All proceedings before the Commission are conducted in English. The San Joaquin Regional
Rail Commission does not furnish interpreters and, if one is needed, it shall be the responsibility
of the person needing one. Any writings or documents provided to a majority of the Commission
regarding any item on this agenda will be made available for public inspection at the Office of the
Executive Director located at 949 E. Channel Street, Stockton, California, 95202 during normal
business hours or by calling (209) 944-6220. The Agenda is available on the San Joaquin
Regional Rail Commission Website: http://www.acerail.com.
AGENDA
November 7, 2014 – 8:00 a.m.
Robert J. Cabral Station
South Hall Meeting Room
949 East Channel Street
Stockton, CA 95202
Heritage House
(Conference Call)
County of Alameda
4501 Pleasanton Avenue
Pleasanton, CA 94566
1
Call to Order, Pledge of Allegiance, Roll Call Chair Johnson
Roll Call:
Blalock, Haggerty, Bestolarides, Dresser, Ives, Miller, Vice-Chair Harris,
Chair Johnson
Ex-Officios: Agar, Chesley, DeMartino
2
Public Comments
Persons wishing to address the Commission on any item of interest to the public regarding
rail shall state their names and addresses and make their presentation. Please limit
presentations to five minutes. The Commission cannot take action on matters not on the
agenda unless the action is authorized by Section 54954.2 of the Government Code.
Materials related to an item on the Agenda submitted to the Board of Directors after
distribution of the agenda packet are available for the public inspection in the Commission
Office at 949 E. Channel Street during normal business hours. These documents are also
available
on
the
San
Joaquin
Regional
Rail
Commission
website
at
http://www.acerail.com/About/Board-of-Directors subject to staff’s ability to post the
documents before the meeting.
33
Presentations and Recognitions
4
Consent Calendar
4.1
Minutes of October 3, 2014
ACTION
4.2
Rail Commission/ACE Monthly Expenditure Report
INFORMATION
4.3
ACE Monthly Fare Revenue
INFORMATION
4.4
ACE Ridership
INFORMATION
4.5
ACE On-Time Performance
INFORMATION
4.6
Status Reports for the Three Major Capital Projects
INFORMATION
4.7
4.8
Washington Update
Approve a Resolution of the Board of Commissioners of the
San Joaquin Regional Rail Commission Adopting the 2015
ACE Service Holidays
INFORMATION
ACTION
4
10
12
13
14
15
20
25
5
Approve a Resolution of the Board of Commissioners of
the San Joaquin Regional Rail Commission Authorizing
a Contract Change Order with Flintco Pacific, Inc. for
Change Order #044 for the ACE Equipment Storage and
Maintenance Facility, in the amount of -$4,542.69
(a credit), and Authorizing and Directing the Executive
Director to Execute all Documents Related to the Project
ACTION
27
6
Approve the San Joaquin Regional Rail Commission
Employee Compensation Policy
ACTION
34
7
Presentation on 2014 ACE Passenger Survey
INFORMATION
37
8
Presentation on ACEforward Project Costs
INFORMATION
38
9
Special Recognition of Outgoing Rail Commissioners:
ACTION
Stockton Councilwoman Kathy Miller
San Joaquin Regional Rail Commissioner, 2013-2014
Manteca Councilman John Harris
Founding ACE Authority Member 1997-2003
San Joaquin Regional Rail Commissioner, 2003-2014
San Joaquin Joint Powers Agency 2013-2014
Tracy Mayor Brent Ives
Founding San Joaquin Regional Rail Commissioner, 19952014
Founding ACE Authority Member, 1997-2003
10
Commissioner Comments
11
Ex-Officio Comments
12
Executive Director Report
13
Adjournment
2 of 38
The next regular meeting is scheduled for:
December 5, 2014 – 8:00 AM
Robert J. Cabral Station 949 East Channel Street, Stockton, CA
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November 7, 2014
Item 4.1
ACTION
Minutes of October 3, 2014
The regular meeting of the San Joaquin Regional Rail Commission was held at 8:00 a.m.,
October 3, 2014 at the Robert J. Cabral Station, 949 East Channel Street Stockton, CA 95202.
1
Call to Order/Pledge of Allegiance/Roll Call
Chair Johnson called the meeting to order at 8:02 a.m. and led the audience in the Pledge
of Allegiance. Chair Johnson reminded Boardmembers to speak close to the microphones
to allow the Alameda representatives to hear the discussions.
Commissioners Present:
Blalock, Haggerty, Dresser, Ives , Miller, Vice-Chair Harris,
Chair Johnson
Commissioners Absent:
Bestolarides,
Ex-Officio Members Present: Nate Knodt (SJRTD)
2
Public Comments
None
3
Presentations and Recognitions
None
4
Consent Calendar
All items listed immediately below will be acted upon as one vote unless specifically
requested to be removed from the Consent Calendar by a member of the Commission, a
member of staff, or a member of the public.
4.1
Minutes of September 5, 2014
ACTIONACTION 4
4.2
Rail Commission/ACE Monthly Expenditure Report
INFORMATION
4.3
ACE Monthly Fare Revenue
INFORMATION
4.4
ACE Ridership
INFORMATION
4.5
ACE On-Time Performance
INFORMATION
4.6
Project Status Reports for the Three Major Capital Projects
INFORMATION
4.7
Washington Update
INFORMATION
Item 4.4 was pulled for discussion.
Brian Schmidt, Director of Operations presented an updated ridership
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chart with the month of September included. Mr. Schmidt advised the
Board this is the first time ACE ridership has been over 100,000 per
month during each of the first three months of the fiscal year. Mr.
Schmidt noted this continues the double digit increases month over
prior year’s month ACE has experienced over the past 24 months.
M/S/C (Ives/Blalock) Approve the Consent Calendar. Passed and
Adopted by the San Joaquin Regional Rail Commission on the 3rd
day of October, 2014 by the following vote to wit:
5
AYES:
7
NOES:
ABSTAIN:
ABSENT:
0
0
1
Blalock, Haggerty, Dresser, Ives, Miller, Vice Chair
Harris, Chair Johnson
Bestolarides
Initial ACEforward Ridership Forecasts
INFORMATION
Dan Leavitt, Manager of Regional Initiatives presented ACE ridership
forecasts for Year 2020, based upon 6 frequencies and the extension to
Modesto; and Year 2025, with 10 frequencies and a further extension to
Merced. The ACE forecasts reflect weekend service in 2025 and new
stations at Manteca, Ripon, Modesto, Turlock, Livingston/Atwater and
Merced.
Mr. Leavitt reported that with the extension of ACE to Modesto and
increasing service to six daily round trip trains is estimated to increase
ridership to 2.25 million riders in 2020. Extension of ACE to Merced,
increasing service to ten daily round trip trains, and adding weekend
service is forecast to increase ridership to between 4.45 and 5.86
million riders in 2025 depending on how the system is operated.
Mr. Leavitt explained that the next steps for the ACEforward program
include:



Development of more information on capital and operating and
maintenance cost, along with projected revenues and estimated
greenhouse gas reductions
Evaluation of the economic benefits of the project through a
study being prepared by the Great Valley Center
Conducting an ACE rail tour on Oct 30, 2014 with San Joaquin
and Stanislaus county business leaders
Member Ives noted that it would be a long journey between Merced and
the Silicon Valley and he asked if it was assumed that all the trains
would be going all the way to the Silicon Valley. He also asked if it was
presumed that the passengers getting on in Merced would be continuing
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to the Silicon Valley. Mr. Leavitt said that it was assumed that all the
trains would continue to the Silicon Valley, but passengers would be
destined for various markets along the route.
Vice-Chair Harris asked if all the ridership information presented had
been conveyed to Stanislaus and Merced County. Mr. Leavitt
responded that as the information from the study is becoming available,
presentations are being made to government agencies and business
groups. Additionally, an ACE tour is scheduled on October 30, which
will include a lot of business representatives from the two counties Vice
Chair Harris asked how serious was Stanislaus County taking this
information and noted that Supervisor Chiesa has been a real
champion for the expansion. Mr. Leavitt responded that officials in
Stanislaus County have indicated they are going to pursue a
transportation sales tax measure in 2016 and will consider having the
ACE extension be an important part of measure. Vice Chair Harris said
he thought it was very important to have the business community
supporting the extension of ACE.
Executive Director Mortensen said that they had been sharing
information with the business community for some time, but what they
needed to cultivate was the enthusiasm for the project. She noted that
getting people on ACE like they did with the July 3 tour was important to
show them what they would be investing in is critical. She said we can’t
just show them numbers, they really need to ride the train. She said she
thought that the 49er trains have really helped to show the benefit of
ACE to the community beyond just to commuters. She said that she
was surprised by the very high numbers forecast for weekend service.
Member Ives said that Stanislaus needed to have some enthusiasm and
champions for this within their county. Member Ives asked is the sales
tax measure a point of failure for the expansion program. Ms.
Mortensen said that there are pieces of it that could continue without the
measure. She noted that adding trains on the existing ACE route is very
positive for ridership. She said that there is a big gain for connecting
with high-speed rail but the system itself growing on the existing
alignment would still produce strong ridership numbers.
Mr. Leavitt said that they would be doing a number of additional
forecasts and noted that one forecast they should do is look at what if
the extension stopped at Ripon? If the sales tax in Stanislaus did not
pass, perhaps they could still implement the extension to Ripon. Mr.
Leavitt said the forecasts are showing strong ridership and both
Downtown Manteca and Ripon. He said that if the service terminated at
Ripon, then Ripon would be pulling in some of that big Modesto market.
Member Ives said he agreed with Vice Chair Harris that the business
community of Stanislaus really needed to come behind the extension to
Stanislaus and include ACE in their measure if they want ACE. Mr.
Leavitt added that the Oct 30 ACE tour was being done mostly because
the business leadership from Stanislaus County requested the trip. He
said they also requested a lot of information that would be presented to
them on as part of the trip. He said that they wanted to take the trip in
part to help them get enthusiastic. On the trip in July the head of the
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Modesto Chamber was rallying the other participants at the end of the
tour about how they need to support ACE to Stanislaus.
Chair Johnson agreed with Member Ives comments and asked if it
would be beneficial to report back to the SJRRC Board in regards to
how things are going with the interest in Stanislaus in the ACEforward
program? Member Miller said it was amazing to her that Stanislaus
could not see all the benefits that ACE could bring to their communities
and how it could help them get a sales tax passed. She said that they
can look and see how much Measure K has done for San Joaquin
County. She said that they really need to develop their own champions
and approach it like a campaign. Member Miller said they need to start
it now to be successful in 2016 and they have good models all around
them and lots of people in the other counties that would help them
provide expertise.
6
Commissioner Comments
Vice Chair Harris had three comments; first regarding the 49er ACE
train to Levi Stadium. A long time friend of his, John Pelligrino, is a
season ticket holder with the 49ers and he signed up to ride all 10 ACE
49er trains. After the second trip Vice Chair Harris asked Mr. Pelligrino
about his experience and he described the train in one word as superb.
He is really impressed. Mr. Pelligrino had suggestions and questions.
What happens if a game goes in to overtime. Mr. Schmidt explained
the ACE train is scheduled to leave 1 hour after anticipated end of
scheduled game time. The tracks are on the Union Pacific so we have
to stick to the schedule. We tried to schedule out far enough to
accommodate overtime but can’t guarantee it. Vice Chair Harris stated
that he found to be unbelievable that after a game it takes Mr. Pelligino
35 minutes to walk from his seat to the train. What happens if he does
not get to the train on time is there a guarantee ride home? Mr. Schmidt
noted that there is no guarantee ride home. Similar to a Giants game if
it goes in to extra innings, the last Bart train leaves on schedule.
Supervisor Haggerty commented that he does not see problem as an
NFL game overtime should not go more than an hour – OT would only
be 15 minutes. Commissioner Blalock stated we have it covered and
Supervisor Haggerty agreed. Chair Johnson stated unfortunately we’ll
find out if it ever comes to that if it’s a go or no go. Mr. Pellegrino
appreciated seeing staff on the return trip ask for tickets.
The second is a request from some months ago when Vice Chair Harris
asked staff to provide Commissioner’s a copy of SJRRC’s bylaws. It is
imperative current and new commissions receive a copy of the bylaws.
Ms. Mortensen noted bylaws were distributed to the current
boardmembers and she will ensure new members get them as well.
She noted staff is still talking with the Bay Area partners about rotating
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meetings and will suggest revisions to the bylaws when there is
consensus. Vice Chair Harris also noted the bylaws state there will be
an election of officers every year, but the terms have sometimes going
beyond the one-year. Vice Chair Harris noted he asked Steve Dial,
SJCOG, for a recommendation of the month that would be best for the
election of officers, since the November elections often affect the
membership of the Board. Mr. Dial told him, that given the process for
SJCOG to approve appointments to the Rail Commission, February is
probably the best month. Vice Chair Harris requested that the election
of officers be memorialized to occur in February.
Supervisor Haggerty stated he also received positive feedback on the
49er train. The passenger could not say enough good things about
ACE. He went on to say there is one thing that is confusing when
coming out of the game. There is a small chance one may accidentally
get on Amtrak instead of ACE, which he did. Supervisor Haggerty
commented if there is a way to improve signage to distinguish between
Amtrak and ACE, it would simplify things for the riders.
Commissioner Ives asked follow-up question of Dan Leavitt and Brent
Ogden in regard to Item 5 stating the plan for 2025 does force us to go
back and negotiate trackage rights with one or two services to get to
Merced. Mr. Levitt replied UP. Commissioner Ives asked if within that
time frame is there any thought given to or need for procurement of
track that we own. Mr. Levitt explained that there are relatively small
portions predominantly in UP right of way, a tunnel passage concept,
and extension between Manteca to Merced. Commissioner Ives stated
that while it is not planned that we would have our own right of way it
could happen if UP would sell or if funding became available for our
own right of way.
7
Ex-Officio Comments
Nate Knodt (SJRTD) provided the Commission with an update on
SJRTD’s ridership and upcoming October 31 Fall Festival event.
8
Executive Director Report
Ms. Mortensen reported that a new federal rail authorization bill just
came out through Congressman Denham’s rail related committee. It is
generally an Amtrak funding bill but it has some components that could
cause problems for the San Joaquin’s. Staff will make some
recommendations to better protect California in general and the San
Joaquin’s Corridor and will sit down with Congressman Denham’s office
and other legislators.
Ms. Mortensen thanked Supervisor Haggerty for his assistance and
guidance with BAAQMD shuttle funding which is critical to the ACE
service.
8 of 38
9
Closed Session:
Item 1: CONFERENCE WITH LABOR NEGOTIATORS
Agency representative: Stacey Mortensen and
Chairman Johnson
Unrepresented Employee: All Employees except the
Executive Director
Item 2: CONFERENCE WITH LABOR NEGOTIATORS
Agency representative: Chairman Johnson
Unrepresented Employee: The Executive Director
10
11
ACTION
DISCUSSION/
ACTION
Resolution of the Board of Commissioners of the San Joaquin Rail
Commission Adopting a Compensation Policy
Tom Shephard, Counsel for the Rail Commission reported that the
Board discussed the proposed Policy and deferred action until the
November meeting to allow for some modifications to the language.
Discussion and Potential Amendment of the Employment
Agreement With the Executive Director
Counsel reported that the Board discussed the Executive Director’s
salary and benefits and came to a recommendation.
M/S/C ( Ives/Harris) to approve an 18 percent salary increase and an
increase in the car allowance to $500/month for the Executive Director.
Passed and Adopted by the San Joaquin Regional Rail Commission on
the 3rd day of October, 2014 by the following vote to wit:
12
AYES:
7
NOES:
ABSTAIN:
ABSENT:
0
0
1
Blalock, Haggerty, Dresser, Ives, Miller, Vice Chair
Harris, Chair Johnson
Bestolarides
Adjournment –
The meeting was adjourned at 8:50am
The next regular meeting is scheduled for:
December 5, 2014 – 8:00 am
Robert J. Cabral Station
949 E. Channel Street, Stockton CA
9 of 38
25%
Item 4.2
San Joaquin Regional Rail Commission
Altamont Corridor Express
Operating Expense Report
SEPTEMBER 2014
25% of Budget Year Elapsed
OPERATING EXPENSES
SJRRC
FY 14-15
ALLOCATION
EXPENSE
TO
DATE
%
SPENT
TO DATE
ACE
FY 14-15
ALLOCATION
EXPENSE
TO
DATE
%
SPENT
TO DATE
1,104,912
176,699
16%
4,068,327
799,589
20%
396,829
63,444
16%
1,501,741
240,142
16%
13,550,458
1,335,148
18,953,933
2,986,238
275,181
4,061,008
22%
21%
21%
Project Management, Services and Supplies
Project Management, Services & Supplies Subtotal
Contracted Services Subtotal
Shuttle Services
TOTAL OPERATING EXPENSES
CAPITAL PROJECTS
1 Cabral Track Extension Phases 1-3
2 Bond Repayment
3 Altamont Corridor Rail Project HSR/Regional Rail EIR/EIS
4 UPRR Capital Access Fee
5 UPRR Fencing
6 Cabral Station "Park & Ride" - Station Area Development
7 Preventative Maintenance (Spare Parts)
8 SJCOG Loan Repayment
9 eTicketing
10 ACE Maintenance & Layover Facility
11 Security Cameras
12 ACE Café Cars
TOTAL CAPITAL PROJECTS
ALLOCATION
18,435,907
3,035,513
900,000
6,485,032
1,167,148
1,078,460
1,010,043
1,916,480
2,670,007
449,437
46,965
2,603,934
39,798,926
EXPENSE TO
DATE
% TO DATE
216,692
1,142,756
1,706
3,242,516
1,916,480
6,676
427,764
11,079
726,471
7,692,142
1%
38%
0%
50%
0%
0%
0%
100%
0%
95%
24%
28%
19%
10 of 38
Status on Capital Projects
1 Cabral Track Extension Phases 1-3 - Cabral Track Extension is currently ongoing and is
scheduled to be completed in a future fiscal year.
2 Bond Repayment - The bond bi-annual payments are scheduled for October 15, 2014 and
April 15, 2015.
3 Altamont Corridor Rail Project HSR/Regional Rail EIR/EIS - Project is currently ongoing
and pending invoices from CHSRA.
4 UPRR Capital Access Fee - The 1st of 2 Payments to Union Pacific has been processed.
5 UPRR Fencing - Contract signed by SJRRC Board and pending signature from UPRR.
6 Cabral Station "Park & Ride" - Station Area Development - Developmental stage - no
expenditures incurred to date.
7 Preventative Maintenance (Spare Parts) - No expenses incurred.
8 SJCOG Loan Repayment - Payment made on July 1st, 2014
9 eTicketing - Project is currently ongoing.
10 ACE Maintenance & Layover Facility - The project manager and contractor are going thru
the punchlist and acceptance of project is scheduled for this fiscal year. Testing and
Commissioning of the Trainwash Equipment, Fluid Distribution system, and Fueling System
are the critical items that remain to be completed.
11 Security Cameras - The Contractor has completed testing all of the devices installed
throughout the system. This task was required to ensure full functionality of the system.
Testing is complete and the results are under review by the Engineer of Record.
12 ACE Café Cars - Project in the final stage and expected to be completed this fiscal year.
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Fare Revenue
Item 4.3
800,000
750,000
700,000
650,000
600,000
550,000
500,000
450,000
400,000
350,000
300,000
Jul-14
Aug-14
Sep-14
Oct-14
Nov-14
Dec-14
Jan-15
Feb-15
Mar-15
Apr-15
May-15
Jun-15
FY TOTAL
FY 14-15 Fare Revenue
622,997
656,896
745,735
-
-
-
-
-
-
-
-
-
2,025,628
FY 13-14 Fare Revenue
508,974
595,613
625,573
613,910
482,134
454,048
613,168
589,549
561,687
668,813
603,438
567,856
6,884,763
% of Budget Year Elapsed: 25%
FY 14-15 % of Budgeted Fare Revenue Received to Date: 28.9%
Projected Annual Fare Revenue: $7,000,000
12 of 38
ACE DAILY AVERAGE RIDERSHIP
6000
5000
4000
3000
2000
1000
0
13 of 38
Item 4.4
Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14
DAILY AVERAGE
4426
4454
4373
3482
4282
4428
4581
4561
4998
4689
4578
4851
5082
MONTHLY RIDERSHIP 88,519 102,439 83,088 73,119 94,193 88,564 96,192 100,336 104,955 98,460 100,718 101,881 106,719
% CHANGE
32%
11%
4%
18%
15%
18%
19%
19%
10%
21%
20%
11%
21%
ACE On Time Performance
100
90
80
OTP %
70
60
50
40
30
20
10
0
Sep-13
92.5
91.30
Oct-13
96.74
91.89
Nov-13 Dec-13 Jan-14
89.4
94.38
94.8
91.69
91.90
94.8
Feb-14 Mar-14
87.34
94.05
91.24
92.18
Apr-14 May-14 Jun-14
97.73
92.81
95.83
93.63
93.47
93.86
Jul-14
91.48
93.51
Aug-14 Sep-14
94.01
91.67
93.57
93.36
14 of 38
Item 4.5
YTD OTP %
Monthly OTP %
November 7, 2014
STAFF REPORT
Item 4.6
INFORMATION
Project Status Reports for the Three Major Capital Projects
Background
Status report on major ACE Capital Projects including Project Support Costs.
I.
Video Surveillance System Installation – Construction 99% complete
Pennino Design Group – Construction Management & Project Management
Contract Amount: $288,174.37
Invoiced to Date: $275,600.00
Percentage Paid: 95.63%
II.
ACE Equipment Storage and Maintenance Facility – Construction 99%
complete
Hatch Mott MacDonald – Construction Management
Contract Amount: $6,129,584.00
Invoiced To Date: $6,109,354.07
Pennino Design Group – Project Management
STV Incorporated – Design Support Services During Construction
Invoiced To Date: $1,422,062.28
III.
Track Extension Phase 1 – Construction 50% Complete
Pennino Design Group – Project Management**
Contract Amount: $494,449.20
**The Amount paid to date is for Project Management only. As part of the existing
contract future track extension work includes Construction Management services
15 of 38
The Construction Management and Project Management expenditures for the major
ACE Capital Projects are within an acceptable range as compared to construction
percent complete.
Fiscal Impact
None.
Recommendation
None.
16 of 38
November 7, 2014
ACE Surveillance Camera Installation
SJRRC Contract Approval:
Notice to Proceed issued:
Current Completion Date:
Project Duration:
Days Elapsed:
Original Contract Amount:
Executed Change Orders:
Revised Contract Amount:
Pay Requests to Date:
Remaining Contract Value:
July 8, 2011
August 15, 2011
August 16, 2012 – Contractual
367 Calendar Days
1181 Calendar Days
$2,297,507.00
($124,309.08)
$2,173,197.92
$2,173,197.92
$0.00
Construction Progress
Final punchlist corrections are underway and the system is in full use by Staff. Cameras at the
Rail Maintenance Facility have also been linked into the system, making them viewable from
the Operations Center at the Cabral Station as well as the mobile application.
Ten (10) Potential Change Order’s (PCO’s) has been processed into three (3) change orders
executed under the authority of Executive Director. No other PCO’s are being tracked.
To date thirty-six (36) requests for Information (RFI) have been submitted on the project. Of
those thirty-six (36), none remain open. Also, forty-six (46) Submittals have been submitted,
two (2) remain open.
Unforeseen Conditions
None to date.
Forecasted Construction Activities
None, Recordation of the Notice of Completion.
1
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November 7, 2014
ACE Equipment Storage and Maintenance Facility
Project Duration:
Days elapsed:
Pay Requests to date:
July 8, 2011
August 15, 2011
March 5, 2014 - Contractual
934 Calendar Days
1181 Calendar Days
$ 57,125,000.00
$ 6,507,042.97
$ 63,632,042.97
$ 63,561,826.28
$
70,276.69
Notice of Completion was recorded on September 3rd, 2014. This marks another major milestone on the
Project. All systems are installed and have been tested. There are a few minor issues that the team is
working through, but Herzog is scheduled to begin operating service from this site in November. Train
Wash Equipment is complete and final testing occurred the first week in November. Final processing of
change orders, final payments applications and other paperwork are underway, this will allow the project to
be formally “closed-out.”
Two hundred and forty (240) Potential Change Orders (PCO’s) have been processed into forty-three (43)
change orders, twenty-eight (28) executed under the authority of Executive Director and fifteen (15) by the
Board. An additional four (4) PCO’s are being tracked, two (2) are on the current Board Agenda and two
(2) are proposed back-charges for SJRRC incurred costs.
To date, six hundred and fifty-seven (657) Requests for Information’s (RFI’s) have been submitted on the
project. Of those six hundred and fifty-seven (657), none remain open. Also, four-hundred and fifty-five
(455) Submittals have been submitted, fifteen (15) remain open, mostly Operations and Maintenance
Manuals.
Critical Activities
None.
None.
1
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November 7, 2014 San Joaquin Regional Rail Commission
Track Extension Phase 1
Project Duration:
Days elapsed:
Pay Requests to date:
March 1, 2013
July 9, 2013
Contingent on UPRR Construction
365 Calendar Days
487 Calendar Days (contract extension will be issued)
$ 718,500.00
$ 179,345.99
$ 897,845.99
$ 561,648.24
$ 336,197.75
At this point, no work can progress on this project until UPRR relocates the signal equipment and
installs the mainline switches. UPRR continues to maintain that signal construction will begin in
October of 2014 but full time work has not begun. This has significantly delayed the project.
Seven (7) Potential Change Orders (PCO) has been processed into three (3) Contract Change Orders,
one (1) executed under the authority of the Executive Director and two (2) executed under the authority
of the Board. No other PCO’s are being tracked.
To date, thirteen (13) Requests for Information (RFI’s) have been submitted, none are under review.
Also, twenty (20) submittals have been received and one (1) remains open.
Unforeseen Construction Conditions
No additional unforeseen conditions at this time.
Due to the UPRR construction schedule the project must be put on hold until the mainline switches can
be installed by UPRR. ‐1‐ 19 of 38
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Monthly Report - October 2014
*Note: Since Congress has adjourned for the fall recess and remains focused on the
upcoming elections, committee work and progress on legislative matters has essentially
been non-existent.*
SJRRC and MHGS Items



10/14 phone call: discussed the TIGER application and PRRIA issues and outlook
10/28 phone call: discussed the TIGER process and a strategy for next year, as well
as the legislative outlook for the lame duck session.
MHGS continues to gather intelligence and do outreach regarding the outlook for
PRRIA.
FY15 Congressional Appropriations and Budget Process




Before adjourning for the 2014 mid-term elections, Congress passed a Continuing
Resolution to fund all agencies at FY2014 levels through December 11, 2014. The
FY15 THUD Appropriations bill (and the other 11 appropriations bills) will need to
be addressed between Congress coming back in session on November 13th and
December 11th to avoid a gap in funding/government shutdown.
The FY15 Senate THUD bill provides for $54.4B in spending for the Transportation
and Housing and Urban Development Departments. This includes $550M for TIGER
grants, and $1.39B for Amtrak.
On June 19th, Senate Majority Leader Harry Reid was forced to pull a “mini-bus”
appropriations package from the floor. The bill included Transportation/Housing
and Urban Development; Agriculture; and Commerce/Justice/Science.
o This represents a major setback in trying to get the regular appropriations
back on track.
o The reason that it was pulled from the floor was because there was an
impasse over the vote threshold for amendments. Republicans objected to a
60-vote threshold for passage.
The FY15 House THUD Bill passed the House on a near party line vote of 229-192.
Democrats objected to cuts in rail and transit spending.
o Rep. Denham offered an amendment to cut off funding for High Speed Rail in
California, and it passed 227-186.
 Democrats are hoping to strip out this provision if the bill gets to
Conference.
o Overall, the bill provides for $52B in spending for the Transportation and
Housing and Urban Development Departments.
 It includes a $200M cut to Amtrak’s capital grants, and also a $500M
cut to TIGER. However, this year is the first time the House Committee
has included any funding at all for TIGER.
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The budget agreement signed into law late last year provided a top-line spending
level for both FY14 and FY15, therefore eliminating the legislative need for a budget
resolution.
However, House Budget Committee Chairman Paul Ryan drafted a FY 2015 budget
resolution. On April 10th, the House agreed (219-205) to his budget proposal which
would balance the budget by FY 2024 by cutting spending by roughly $5 trillion.
The Ryan budget proposes to achieve a $5 billion surplus over the next 10 years by
reducing spending by $5.1 trillion — including by repealing the 2010 Affordable
Care Act and reducing spending on Medicare, Medicaid and other health programs –
and counting stronger economic growth.
The proposal lacks the force of law and is sure to be ignored by the Senate, where
Budget Chair Patty Murray is not writing a FY 2015 budget resolution.
For future years, the Ryan plan would generally assume that discretionary defense
spending will no longer be subject to sequestration and would more than offset
those increases by cuts to nondefense programs — thereby raising defense
spending by $483 billion over 10 years and cutting nondefense spending by $791
billion below sequestration levels.
Passenger Rail Bill




Last month, the House Transportation and Infrastructure Committee introduced
H.R. 5449, the Passenger Rail Reform and Investment Act (PRRIA). This bill was
then marked up and passed out of committee on September 17th.
MHGS provided legislative text, background memos and a mark up memo on this bill
in separate documents.
Now that both Chambers have recessed for the 2014 mid-term elections, there will
not be legislative action on the bill until mid-November (at the earliest). However,
MHGS believes that action will most likely not occur until next Congress.
Because a draft bill has not been introduced in the Senate, moving this bill through
the legislative process and getting it signed into law during this Congress is
challenging given the lack of legislative days left in this calendar year.
Rail Safety and Improvement Act




On September 10th, Senators Blumenthal and Schumer introduced the Rail Safety
and Improvement Act, S. 2784.
The bill was referred to the Senate Commerce, Science and Transportation
Committee.
Senators Schumer, Gillibrand and Murphy are co-sponsors.
MHGS provided legislative text, a memo, and other background materials in
separate documents.
Surface Transportation Board Reauthorization Bill
 On September 8th, Senators Rockefeller and Thune introduced a Surface
Transportation Reauthorization Bill, S. 2777.
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 The bill was marked up by the Commerce Committee on September 17th. It was
reported out of committee by a voice vote.
 MHGS provided legislative text, background information and a mark up memo in
separate documents.
 Now that both Chambers have recessed for the 2014 mid-term elections, there will
not be legislative action on the bill until mid-November (at the earliest).
 Because a draft bill has not been introduced in the House, moving this bill through
the legislative process and getting it signed into law during this Congress is
challenging given the lack of legislative days left in this calendar year.
MAP-21/Surface Transportation




On July 31st, the Senate cleared the House’s $10.8B bill by a 81-13 vote.
A group of Senators, led by Sen. Boxer (D-CA), were pushing for the Senate to reject
the House’s bill and instead pass a patch that only went until the lame-duck session
in November.
Ultimately, Senators “blinked” at the proposition of highway projects grinding to a
halt, so they relented and passed the House version.
On July 15th, the House passed their version of the HTF patch. The House’s bill, H.R.
5021, passed by a wide margin (367-55). 186 Democrats and 181 Republicans voted
in favor. 45 Republicans and 10 Democrats were opposed. The bill will keep the
HTF solvent through May 31, 2015. It primarily does so by transferring money from
the General Fund of the Treasury Department. The General Fund transfer comes
from two sources: pension smoothing and customs user fees. The legislation also
transfers money from the Leaking Underground Storage Tank (LUST) fund.
Tax extenders/Tax Reform




It is possible that a tax extender package will move through Congress during the
lame duck session.
Senate Finance Committee Chairman Ron Wyden shifted focus from tax reform to
tax extenders upon taking the gavel. Wyden cited the busy political year which
culminates in mid-term elections as the reason he was focused on tax extenders
rather than reform.
In early April the Senate Finance Committee advanced legislation (by voice vote) to
renew for two years a series of expired tax breaks, including credits for research
and exploration, mortgage interest and debt relief, and public transit and parking.
The bill extends nearly all of the 55 tax breaks that expired at the end of 2013 and
would cost an estimated $85 billion over 10 years.
Specific to rail, the Senate bill includes credit for railroad track maintenance. It
extends for two years, through 2015, the railroad maintenance credit that provides
Class II and Class III railroads (generally, short-line and regional railroads) with a
tax credit equal to 50 percent of gross expenditures for maintaining railroad tracks
that they own or lease. A two year extension of this provision is estimated to cost
$414 million over 10 years.
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
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
With regard to transit, the Senate bill includes parity for employer-provided mass
transit and parking benefits. The bill extends through 2015 the increase in the
monthly exclusion for employer-provided transit and vanpool benefits from $130 to
$250, so that it would be the same as the exclusion for employer-provided parking
benefits. In order for the extension to be effective retroactive to January 1, 2014,
employers may reimburse expenses incurred prior to enactment by employees for
vanpool and transit benefits on a tax-free basis to the extent the expenses exceed
$130 per month and are not more than $250. A two year extension of this provision
is estimated to cost $180 million over 10 years.
However, the bill has been unable to move past the Senate floor because there is
currently an impasse over whether or not Republicans will offer an amendment
targeting the medical device tax under the new health care law. Democrats say that
they are willing to consider Republican amendments, but not ones regarding the
Affordable Care Act.
The Senate Finance Committee also held a number of hearings on comprehensive
tax reform. Last month, they hosted a hearing on the international section of the tax
code, and in June they held a hearing focused on the role of the tax code in student
debt.
House Ways and Means Chairman Dave Camp has held individual markups on
various expired tax breaks to make them permanent. He is going “policy by policy”
through the expired tax provisions to see which should be made permanent.
This is a departure from the usual practice of wrapping the tax extenders into a
single package, a practice that allows members to maintain some distance from
isolated provisions while ensuring that lawmakers who want any of the special tax
breaks must vote for all of them.
Chairman Camp’s push to make the extenders permanent is not being met with
support among Democrats. They argue that it would mean less revenue for the
federal government and places them at a disadvantage in future negotiations on
federal spending.
The Ways and Means Committee started marking up individual extender bills (14 in
total), and the full House has already begun passing them.
In July, the House considered bills that would: permanently provide inflation
adjustments to the child tax credit and raise the phase-out threshold for married
couples, and permanently extend certain education credits. This is a shift in focus
toward families, students, and middle-class issues and away from more business
related provisions.
Also in July, the House passed bills that would make five charitable tax deductions
permanent, as well as a permanent extension of an accelerated write-write off of
business equipment and other asset purchases.
In June the House passed three extender provisions. The first was a bill by Rep.
Tiberi “America’s Small Business Tax Relief Act”, it dealt with allowing small
businesses to expense certain depreciable assets. The other two provisions were a
bill by Rep. Reichert, the “S Corporation Permanent Tax Relief Act”. As the name
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suggests, the bill dealt with S-corporation recovery for built-in gains and Scorporation charitable contributions of property.
In February, Camp released draft comprehensive tax reform legislation. The bill
would impose a 10% surtax on municipal bond interest for the wealthy and repeal
the tax exemption for qualified private-activity bonds and advance refunding bonds
issued after 2014, among other things.
Altamont Corridor Rail Improvement Act of 2014 (H.R. 4477)





On April 10, 2014, Congressman McNerney introduced the Altamont Corridor Rail
Improvement Act of 2014. The bill was referred to the House T&I Committee.
There are no co-sponsors at this time.
The legislation authorizes the Secretary of Transportation to make allocations for
capital investment grants for FY2015-FY2024 for any remaining preliminary
engineering and final design and construction of the Altamont Corridor Rail Project.
It also allows for the use of any alternative analysis or environmental impact report
relating the project to satisfy Federal Railroad Administration capital assistance
requirements for new fixed guideway capital projects.
As written, this legislation would seem to violate the Congressional earmark ban.
Therefore, it is unlikely to move through Committee or the House floor this year.
However, this bill introduction further solidifies Congressman McNerney as a
champion of the project. And if Congress changes the rules surrounding the
earmark ban, having this bill filed and ready for congressional action is positive for
the project.
MHGS recommends that SJRRC continue to support Congressman McNerney’s
efforts on this legislation.
Short Line Tax Credit




Congresswoman Lynn Jenkins (R-KS) and Congressmen Earl Blumenauer (D-OR),
Rodney Davis (R-IL), and Dan Lipinski (D-IL), and Senators John Rockefeller (DWV), Mike Crapo (R-ID), Ron Wyden (D-OR) and Jerry Moran (R-KS) have
introduced legislation to extend the Section 45G short line railroad tax credit.
The bill is currently before the House Ways and Means Committee and the Senate
Finance Committee.
The House bill (H.R. 721) has 250 co-sponsors and the Senate bill (S. 411) has 51 cosponsors.
This legislation (or similar legislation) is likely to be wrapped into a more
comprehensive legislative package (such as a tax extenders package).
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November 7, 2014
STAFF REPORT
Item 4.8
ACTION
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Adopting the 2015 ACE Service Holidays
The proposed 2015 ACE Service Holidays:
Memorial Day
Independence Day
Labor Day
Thanksgiving
Day after Thanksgiving
Christmas Day
New Year’s Day
Monday, May 25, 2015
Friday, July 3, 2015
Monday, September 7, 2015
Thursday, November 26, 2015
Friday, November 27, 2015
Friday, December 25, 2015
Friday, January, 1, 2016
ACE service will not operate on the Days listed above.
In addition, due to the low historical ridership on the following days a modified service to
accommodate travel will be evaluated;
Martin Luther King Day
Presidents Day, Monday
Good Friday
Veteran’s Day
Day before Thanksgiving
Day before Christmas Day
Day before New Year’s Day
Monday, January 19, 2015
Monday, February 16, 2015
Friday, April 3, 2015
Wednesday, November 11, 2015
Thursday, December 24, 2015
Thursday December 31, 2015
Recommendation:
Commission Adopting the 2015 ACE Service Holidays.
25 of 38
RESOLUTION SJRRC-R-14/15RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE
SAN JOAQUIN REGIONAL RAIL COMMISSION ADOPTING
THE ACE SERVICE HOLIDAYS FOR 2015
WHEREAS, the San Joaquin Regional Rail Commission, as the policy-making
body of the ACE Service, has the responsibility for adopting the ACE Service Holidays;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners for the
San Joaquin Regional Rail Commission adopts the following ACE Service Holidays for
2015 and potential service modification dates:
Memorial Day
Independence Day
Labor Day
Thanksgiving
Day after Thanksgiving
Christmas Day
New Year’s Day
Monday, May 25, 2015
Friday, July 3, 2015
Monday, September 7, 2015
Thursday, November 26, 2015
Friday, November 27, 2015
Friday, December 25, 2015
Friday, January, 1, 2016
ACE service will not operate on the public holidays listed above.
In addition, due to the low historical ridership on the following days a modified service to
accommodate travel will be evaluated;
Martin Luther King Day
Presidents Day, Monday
Good Friday
Veteran’s Day
Day before Thanksgiving
Day before Christmas Day
Day before New Year’s Day
Monday, January 19, 2015
Monday, February 16, 2015
Friday, April 3, 2015
Thursday, December 24, 2015
Thursday December 31, 2015
PASSED AND ADOPTED, by the Board of Commissioners this 7th day of November, 2014 by
the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
THE SAN JOAQUIN REGIONAL RAIL
COMMISSION
______________________________
STACEY MORTENSEN, Secretary
________________________________
BOB JOHNSON, Chair
26 of 38
November 7, 2014
STAFF REPORT
Item 5
ACTION
Approve a Resolution of the Board of Commissioners of the San Joaquin
Regional Rail Commission Authorizing a Contract Change Order with Flintco
Pacific, Inc. for Change Order #044 for the ACE Equipment Storage and
Maintenance Facility, in the amount of -$4,542.69 (a credit), and Authorizing and
Directing the Executive Director to Execute all Documents Related to the Project.
Background:
Bulletins
Changes to Contract 11-R-28-01, affecting Flintco Pacific’s (Flintco) scope of work
issued after the Bid Award are defined as a “Bulletin.” Bulletins, generated by the
Designer of Record STV Inc. (STV), identify revisions to the contractual drawings and
specifications showing new work scope and drawing changes affecting the Contractor’s
project costs as either an addition or deduction to the total contract dollar amount.
Field Instructions
During construction, HMM has issued FI’s directing Flintco to provide proposals for
certain revisions to the Contract Documents. These revisions may be time sensitive,
not allowing clarification of these items to wait for the issuance of the next Bulletin.
Change Order Request (COR)
Flintco is entitled by the Contract Documents to submit a Change Order Request when
it feels additional scope of work is required beyond the contract documents. These
requests are generally unsolicited and may or may not be valid. SJRRC Staff, PDG,
and HMM evaluate each COR to verify its validity.
Reason for Change:
Potential Change Order (PCO) #303/Change Order Request (COR) #373R1
Executed Contract Change Order (CCO) #039/PCO 193/COR 210R2, reimbursed the
contractor for the detention basin and fore bay repairs due to the significant amount of
rainfall severely undermining the erosion of the newly hydro-seeded slope at the
detention basin. The work required to fix the detention basin was not included in CCO
39 during the execution of the CCO, both Flintco and SJRRC were investigating an
alternative hydro-seed material for the fore bay. In response to Request For Information
(RFI) #499, environmental consultant Condor Earth Technologies (Condor), suggested
hydro-seeding be installed on the slopes to promote a permanent vegetative growth on
the currently un-developed areas.
27 of 38
Based on Condor’s recommendation and in response to RFI #499, Flintco repaired and
re-graded the eroded surface on the Northeast, Northwest and Southwest areas
including portions of the south end ridge, by filling the in the eroded crevices and
placing Native Mow Free Fescue hydro-seeding at the detention basin.
PCO #361/COR #382, 383, 384, 385 & 386
The Contract included Allowance items, the table below list the unused balance for the
Roadway Worker Protection Training, Unforeseen Conditions Civil, and executed
CCO’s Orders 017, 027, and 041.
SOV Item
020
030
C000170
C000270
C000420
Description
Allowance 1 Roadway Worker Protection
Training
Allowance 2 Unforeseen Conditions: Civil
CCO 17-Bulletin #5 and Other Changes
CCO
27
Marshall
Property
Mobilization/Unforeseen
CCO 41 Addt’l Welds UPRR SW#11 &
ACE SW. #8
Original Amount
$50,000.00
Used
$43,580.00
Unused
($6,420.00)
$30,000.00
$307,630.00
$307,271.00
$29,336.00
$307,630.00
$298,522.31
($664.00)
($612.00)
($8,748.69)
($2,104.00)
($2,104.00)
($2,179.00)
Total
($18,623.69)
Scope of Work:
PCO #303/COR #373R1
$14,081.00
Contractor shall complete repairs, regarding and placement of Native Mow Free Fescue
Hydroseeding at the detention basin per response to RFI #499.
PCO #361/COR #382, 383, 384, 385 & 386
($18,623.69)
Provide credits for unused portions of allowance line items from the base contract and
executed CCO’s as follows:
SOV Item
020
030
C000170
C000270
C000420
Total
Description
Allowance 1 Roadway Worker Protection
Training
Allowance 2 Unforeseen Conditions: Civil
CCO 17-Bulletin #5 and Other Changes
CCO
27
Marshall
Property
Mobilization/Unforeseen
CCO 41 Addt’l Welds UPRR SW#11 &
ACE SW. #8
Original Amount
$50,000.00
Used
$43,580.00
Unused
($6,420.00)
$30,000.00
$307,630.00
$307,271.00
$29,336.00
$307,630.00
$298,522.31
($664.00)
($612.00)
($8,748.69)
($2,104.00)
($2,104.00)
($2,179.00)
($18,623.69)
Fiscal Impact:
The cost impact for Contract Change Order #044 shall be considered a lump sum
amount with no additional time extension to the revised Contract End Date of March 5,
2014. HMM/SJRRC conducted a Cost/Price analysis of Flintco’s Change Order
Request of and deemed them to be fair and reasonable.
Funding for the project is included in the Approved Amended SJRRC/ACE 2014/2015
fiscal year Capital Budget in the ACE Equipment Maintenance and Storage Facility line
28 of 38
item. While the identified contingency has been expended, Staff has verified that funds
are available within the grant funding in order to process this Contract Change Order.
Recommendation
Commission Authorizing a Contract Change Order with Flintco Pacific, Inc. for Change
Order #044 for the ACE Equipment Storage and Maintenance Facility, in the amount of
-$4,542.69, (a credit) and Authorizing and Directing the Executive Director to Execute
all Documents Related to the Project.
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RESOLUTION NO. SJRRC-R-14/15RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SAN JOAQUIN
REGIONAL RAIL COMMISSION AUTHORIZING A CONTRACT CHANGE ORDER
WITH FLINTCO PACIFIC, INC. FOR CHANGE ORDER #044 FOR THE ACE
EQUIPMENT STORAGE AND MAINTENANCE FACILITY, IN THE AMOUNT OF $
4,542.69 [A CREDIT] AND AUTHORIZING AND DIRECTING THE EXECUTIVE
DIRECTOR TO EXECUTE ALL DOCUMENTS RELATED TO THE PROJECT
WHEREAS, this Commission finds that the San Joaquin Regional Rail
Commission (SJRRC) received Change Order Request (COR) #373R1, #382, #383
#384, #385, and #386 from Flintco Pacific, Inc. (Flintco) via Hatch Mott MacDonald
(HMM), the Construction Manager; and
WHEREAS, COR #373R1 requested additional compensation for repair of the
severe erosion that occurred at the detention basin; and
WHEREAS, COR #382 provide a credit for the unused portion of Allowance 1 –
Roadway Worker Protection Training; and
WHEREAS, COR #383 provide a credit for the unused portion of Allowance 2 –
Unforeseen Conditions: Civil; and
WHEREAS, COR’s #384, #385, and #386 provided credits for the unused portion
of Allowances included in Contract Change Order (CCO) 17, 27 and 41; and
WHEREAS, the negotiated Lump Sum price for this Contract Change Order is
deemed fair and reasonable;
NOW, THEREFORE, the Commission hereby resolves as follows:
1.
A Contract Change Order (Change Order #044 – 11-R-28-45) shall be
executed between the San Joaquin Regional Rail Commission and Flintco Pacific, Inc.
in the amount of -$4,542.69 (a credit)
2.
The Executive Director is authorized and directed to execute said
agreement and any and all related documents.
[Signatures appear on the following page]
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PASSED AND ADOPTED, by the Board of Commissioners this 7th, day of
November 2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
SAN JOAQUIN REGIONAL
RAIL COMMISSION
__________________________
STACEY MORTENSEN,
Executive Director
_____________________________
BOB JOHNSON
Chairman
31 of 38
ACE Maintenance Facility - Contract Change Order Detail
Report Sort By Cost Code
Cost Code
01-01 21 01-TRACK
Budget Description
Roadway Worker Protection
(RWP) training
Approved
Contracts Amount
Contract
Modification
Number
Contract
Modification
Amount
$50,000.00
Change Order #44
($6,420.00)
Cost Code Change
($6,420.00)
Change Order #44
($664.00)
Cost Code Change
($664.00)
Change Order #44
($2,446.50)
Cost Code Change
($2,446.50)
Change Order #44
($5,817.19)
Cost Code Change
($5,817.19)
Change Order #44
$13,301.00
Cost Code Change
$13,301.00
Change Order #44
($2,063.00)
Cost Code Change
($2,063.00)
Change Order #44
($575.00)
Cost Code Change
($575.00)
Cost Code Delta -12.84%
01-01 21 02-PSITE
Unforeseen Conditions: Civil
$30,000.00
01-01 21 04-PSITE
Unforeseen Conditions: On-Site
$40,000.00
01-01 47 01-PSITE
Mobilization (max. 6% of bid)
$2,472,888.00
32-32 90 00-SITEW
Planting
$150,315.00
Cost Code Delta
34-34 11 00-TRACK
Rail Tracks
8.85%
$1,669,991.00
41-41 64 16-MAINB
Mobile Railcar Mover
$340,814.00
Abbreviations:
OHP - Overhead and Profit
Tuesday, October 28, 2014
12:23:55 PM
Page 1 of 2
32 of 38
Cost Code
50-50 99 01-PSITE
Budget Description
Contractor Indirect Costs and
OH&P
Approved
Contracts Amount
Contract
Modification
Number
Contract
Modification
Amount
$2,550,000.00
Change Order #44
$142.00
Cost Code Change
$142.00
Cost Code Delta
0.01%
Total Change Order
Abbreviations:
OHP - Overhead and Profit
($4,542.69)
Page 2 of 2
33 of 38
November 7, 2014
STAFF REPORT
Item 6
ACTION
Approve the San Joaquin Regional Rail Commission Employee Compensation
Policy
Background:
The Rail Commission retained a consultant in 2013 to evaluate the agency
compensation and benefits program as compared to other similar agencies of scope
and size. The last assessment was made in the 2002/2003 fiscal year. Based upon the
consultant analysis and additional work between the Chair and the executive staff, as
directed by the Board, the attached Employee Compensation policy has been
developed.
34 of 38
COMPENSATION POLICY
SECTION I: BACKGROUND
Since 1998, SJRRC has managed the Altamont Corridor Express (ACE) rail service to
become one of the most cost effective services in the country, and in July, 2013,
SJRRC was selected to serve as the Managing Agency for the new San Joaquin Joint
Powers Authority (SJJPA), which will assume responsibility for the operational
management, strategic planning and funding for the San Joaquin Intercity passenger
service. As the Managing Agency, SJRRC will provide staffing, consultants and other
services to SJJPA, which means that current executive, management and operational
responsibilities and spans of control have been, and/or will be, expanded to encompass
these new service areas. Within six months, SJRRC will be managing two of the six
conventional passenger rail services in California.
SJRRC is in a unique position with the responsibility for highly technical, operational,
financial and
planning activities to support conventional passenger rail operations, yet is a
significantly smaller agency relative to the other agencies providing similar services.
The expertise and versatility of staff were critical to SJRRC being selected as the
Managing Agency for the San Joaquin’s Intercity rail service, and personnel in key
positions were pledged to that important effort. Additionally, certain employees have
been designated by state for reimbursable work. Employee retention and
competitiveness in recruiting will be necessary to meet these commitments and to
continue the growing success of the ACE service.
SECTION II: COMPENSATION POLICY RECOMMENDATIONS
A. Compensation Monitoring and Assessment
Based upon the 2014 consultant assessment and Board/executive team
analysis, the Rail Commission establishes a target for the mid-point of employee
salary ranges to be benchmarked within 10 percent of the average mid-point of
the salary ranges for the surveyed agencies of similar size and scope. The 10
percent factor takes into account the variance that all other similar agencies are
located in the Bay Area and Southern California.
B. Implementation
While the Policy establishes industry appropriate salary ranges, employee
progression within the salary ranges shall comply with the SJRRC Personnel
Manual for performance-based merit increases and take into account:




Availability of Funds
Work Experience of the Employee
Quality of Job Performance
Length of Service with Agency
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C. Ongoing Assessment
To remain competitive and especially meet the commitments to external
agencies for reimbursable work, every two years, beginning in 2016, SJRRC
shall assess the industry labor market with the goal of keeping all salary range
mid-points within 10% of the average mid-point for agencies of similar size and
scope.
Bob Johnson, Chair
Date Approved
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November 7, 2014
STAFF REPORT
Item 7
INFORMATION
Presentation on 2014 ACE Passenger Survey
Background:
A PowerPoint presentation on the initial survey results will be made at the meeting.
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November 7, 2014
STAFF REPORT
Item 8
INFORMATION
Initial ACEforward Project Costs
Background:
As directed by the SJRRC Board, the “ACEforward” program is moving forward:
 The key goals include improving service reliability and passenger convenience of
the Altamont Corridor Express (ACE), increasing to six daily round trip trains
between Stockton and San Jose and extending service to Modesto by 2018/2019
with additional service expansion to ten daily round trip trains and extension of
service to Merced by 2022.
 SJRRC and the Federal Railroad Administration (FRA) are jointly preparing an
Environmental Impact Report (EIR) and Environmental Impact Statement (EIS)
for ACEforward in compliance with the California Environmental Quality Act
(CEQA) and the National Environmental Policy Act (NEPA). SJRRC is serving as
the lead agency for the preparation of the EIR and the FRA is serving as the lead
agency for the preparation of the EIS.
Status Update:
Staff will present initial capital and operational costs based upon 6 frequencies and the
extension to Modesto; and with 10 frequencies and a further extension to Merced. The
costs will reflect weekend service in 2025 and new stations at Manteca, Ripon,
Modesto, Turlock, Livingston/Atwater and Merced.
In addition to initial cost information staff will present estimated greenhouse gas
reductions, and provide highlights of the economic impacts study prepared by the Great
Valley Center regarding the ACEforward program.
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SAN JOAQUIN REGIONAL RAIL COMMISSION This Agenda shall

Transcription

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