The Latest PTG Meeting Minutes

St. Alphonsus PTG
September 16, 2015 PTG Meeting Agenda
• Welcome and blessing
• Mr. Reese
• Introduction of board members
• Purpose of the PTG
• Completed projects since the end of 2014-2015 school year
• Budget
• Fall Fundraiser
• MANNA
• Schwan's-Cares
• Committees: Where do we need help?
• Harvest Home Dinner Recap
• Designer Handbag Bingo
• Athletic Association Update
• Program reminder
• Upcoming events (Next meeting: Wednesday, November 11th)
www.stals.org
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St. Alphonsus PTG
What is the PTG and its purpose?
Purpose
The object of the organization shall be the advancement of Catholic education and
welfare of the school children.
It shall further be to promote better understanding between parents and the school.
A special function of PTG is to provide special extracurricular educational programs for
children and/or parents.
PTG raises funds to help furnish school needs.
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Membership
Any parent, parents, or guardians of children in St. Alphonsus school are eligible for
membership.
St. Alphonsus teachers are considered PTG members.
Members are to participate in as many PTG functions as possible.
Members suggestions and recommendations are to be offered to the Board.
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Board
President: Kelly Maddigan
Vice-President: Gina Liberati
Treasurer: Audrey Dunn
Secretary: Marcie Berry
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www.stals.org
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St. Alphonsus PTG
Completed Projects Since End of School
• August 2015 – 10 yards of mulch delivered and spread on playground.
THANK YOU to everyone who helped!
• New family social on August 11, 2015 at St. Alphonsus School
• 8th grade graduation celebration following commencement Mass
• Start-up reimbursements and back-to-school luncheon for teachers
• Student planners (Catholic themed)
• Donation to Harvest Home Dinner
• Donation to Designer Handbag Bingo event
www.stals.org
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St. Alphonsus PTG
Budget
Where did PTG spend money in 2014/15?
• Teacher’s Start Up / Wish List items
• Advertising / Marketing
• Family Fun Night, Bounce U, Fun Slides
• Bussing for field trips
• A/C units for 8th grade and preschool
• A/C Maintenance Contract
• Teacher Appreciation Dinner
• Donations to HHD, Fish Fry, Gala
• Donation to 125/175 Celebration
• Student Planners
• Catholic Schools Week and Assembly
• Maintenance of Library Software
www.stals.org
$ 3,200
$ 2,890
$ 2,593
$ 2,225
$
898
$
972
$ 1,350
$ 1,275
$ 1,075
$ 1,120
$ 1,061
$
500
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St. Alphonsus PTG
Fall Fundraiser
• Sale dates are from Oct. 5th - Oct. 23rd.
• Chair:
Delivery will be on Nov. 20th.
Ranea Daugherty
• Coupons can be used from November 2014 and April 2015 PTG meetings
• Earn $75 profit for the school by purchasing:
SARRIS (35%)
GREAT AMERICAN CATALOG (40%)
SOERGEL'S COUPON CARD (100%...$10 each)
CHICK-FIL-A CALENDAR (37.5%...$8 each with $3 profit to school)
• $75 opt-out fee
www.stals.org
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2015%2016'Fundraising'Goals'
www.stalsmanna.com
Operating*budget*for**
St.*Alphonsus*School*–*
*$1.4&million&
60%&
$350,000&
Parish&Contribution&
25%&
Parish Contribution
Tuition Yield
$840,000&
Tuition&Yield&
10<15%&
&&&&5%&
&&&$140,000&<&210,000&
Fundraising
(Manna, HHD)
Other
$70,000&
Parish Contribution
Fundraising (Manna, Market Day, HHD)
Other
Tuition Yield
!  Diocese'Required'Fundraising'
''''''''''''''''''$170,0006255,000'year'
'
!  Harvest'Home'Dinner'
!  Manna'
!  Other'
MANNA
Purchases
!!!!!!!!!$0$2999*!
!!!!!!!!$3000$3999*!
!!!!!!!!$4000$4999*!
!!!!!!!!$5000*!
Amount of Fundraising Fee Owed
$500!due!
$250!due!
$150!due!
$0!
!!!!!!!Over!$5000!
2%!credit!on!Manna!purchases!from%$1*%
%
!!!!!!Over!$10,000!
3%!credit!on!Manna!purchases!over!$10,000!
*"WalMart"purchases"will"be"credited"for"½"the"amount"purchased.""
For"example,"if"you"purchase"$1000"WalMart,"you"will"receive"credit"for"$500."
!
$0-2999
$3000-3999
$4000-4999
$500!Fundraising!Fee!due!
$250!Fundraising!Fee!due!
$150!Fundraising!Fee!due!
$5000
$0!
Start earning 2% credit
$6001
$6,500
$7,000
$10,000
$120
$130
$140
$200
rebate credit
rebate credit
rebate credit
rebate credit
!  Let’s&say&you&drive&a&total&of&20,000&miles&for&2&
cars&in&a&year.&
&&&If&you&have&a&car&that&gets&20&miles&per&gallon,&at&
$3.50/gallon,&you&are&spending&$3500/year&for&
gasoline.&&
!  Add&to&that&$150/month&on&groceries&
&&&and&you’ve&made&the&quota!&
www.stalsmanna.com
!  Personal)account)
!  Order)Forms)
!  Online)ordering)
!  Schedules)
!  Contact)Info)
FAQ’S on Schwans-Cares
How long do I have to order?
Schwans-Cares fundraising campaigns are 45 days long. Our campaign for St. Alphonsus starts on Monday, September 14 and runs
until Thursday, October 29th. During this time, St. Alphonsus receives a 20% profit on any grocery orders and 40% profit on any
electronic gift card purchases. f you use an electronic gift card to purchase your groceries, we get both profit %’s for the gift card
purchase and the grocery purchase! After Thursday, October 29th, we have an additional 90 days to earn 5% on grocery purchases.
The entire fundraiser is over on January 27, 2016. We can only do one fundraising campaign per school year so let’s show our support
from now until the end of January!
How frequently can I order?
You can order as many times as you wish between Monday, September 14th and January 27, 2016.
Annual Pie Drive?
Schwans has many varieties of deserts and we will be able to help the North Hills Community Outreach once again this year by
donating pies for Thanksgiving and Christmas. A separate flyer will be coming home at the beginning of October that will encourage
any St. Alphonsus school family or parishioner who wants to donate to place an order that month.
Will tuition credit be given if orders are placed?
We are able to track orders per family on the Schwans-Cares website, and a master list will be provided so Manna credit can be given
at the end of the entire campaign. Specific % amounts are still being calculated at this point.
All orders are delivered to your home at a day and time you choose.
If you miss your delivery, the food is then packaged in an insulated container that lasts up to eight hours at your house.
Schwans-Cares Chair: Kristen Wentling [email protected]
Schwans-Cares number is 1-855-870-7208.
Order On-Line Instructions
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Visit the Schwans-Cares.com website
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In the Search Box at the top of the website, enter St. Alphonsus ID # 22560
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St. Alphonsus campaign (click on the box that pops up with our school logo)
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Click “Shop to Give”
At this point you have two options:
1. The “Buy Now” option allows you to purchase a $25 gift card to use to pay for your grocery items. If you use this method, the school will receive 40% profit for
each gift card purchase. Since the gift card is electronic, it is sent to you immediately and you can use it to pay for your order. They are only for $25—and it is one
gift card per email address entered If you use this option, once your groceries are purchased, St. Alphonsus gets another 20% profit back on the food items you’ve
purchased, so it’s two different ways we can turn a profit.
2. The “Shop Now” option allows you to start shopping out of the grocery catalog and place your order paying at the end with a debit/credit card or checking
account.
Don’t forget to give the Campaign ID# 22560 for St. Alphonsus
St. Alphonsus PTG
Committees
WE NEED YOU!
• Catholic Schools Week - Michelle Martin
• Teacher Conference Luncheon Committee (November and January)
• Manna - Mary King
• Nurse's Aid - Patty Ebbert
• NEW!
Enrichment Committee - Lisa Matzus
www.stals.org
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St. Alphonsus PTG
Harvest Home Dinner
THANK YOU to all who worked on the Harvest Home Dinner,
especially our chairpersons: Pat Remy, Rachael Sepcic, Sharon
Winkler, Patty Anfang and Bob Parry!
Recap presented by Rachael Sepcic
www.stals.org
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St. Alphonsus PTG
• Cost $30 per person – gives you 12
rounds of Bingo and chance to win
raffle prizes! (tables of 10 - $290)
Please include all names and payment
for all!
• Bring extra cash for extra fun such as:
extra cards, games, 50/50, additional
raffles and a special bonus round!
• Soda and bottled water available!
• An assortment of designer bags are
prizes for each round of Bingo!
• Questions? Contact Eileen Donnelly
724-822-5152 or Amy Madonna
724-272-4318
• Replies and payment please send to
Amy Madonna through school or via
the mailing address on the invitation.
• Checks payable to St. Alphonsus PTG!
St. Alphonsus PTG
St. Alphonsus Athletic Association
Mission Statement
• Sports promote positive values.
• Provide an atmosphere in which these concepts and values can be verified
and strengthened for all students
• Programs emphasize excellence, continuous improvement and skill
development in each player, with the goal of providing a meaningful Christcentered educational and developmental experience in the tradition of
Catholic school education.
Sports:
Basketball:
Cross Country:
Soccer:
Track & Field:
Volleyball:
www.stals.org
Girls and Boys 3rd-8th grade - Winter Registration Now Open!
Co-ed 3rd-8th grade - Fall
Co-ed 3rd-8th grade - Fall & Spring
Co-ed 3rd-8th grade - Spring
Girls 5th-8th grade - Fall
Boys 4th-8th grade - Spring
St. Alphonsus PTG
Athletic Association Update
SAAA - Parental Involvement
• SAAA depends on volunteers for success!
• Monthly informational meetings
- First Thursday every month at 7 PM in the school
• Coaching & coordinator positions available
• Get involved!
www.stals.org
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St. Alphonsus PTG
Program Reminders
EARN FREE MONEY FOR OUR SCHOOL!
• Target Red Card
We earned $2,055 last year!
Register code #15172 on your Target card
Can be a debit card not just a credit card
• Chick-fil-A receipts...box in school lobby
• Box Tops and Campbell’s Labels - $2,531 earned last year
• Early Drop off Program - 7:00 AM
• Extended Day program - until 6:00 PM
• Babysitters List – email [email protected]
www.stals.org
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St. Alphonsus PTG
Upcoming Fall/Winter Events
Schwan's-Cares Fundraising Campaign begins: September 14th
• Schwan's-Cares replaced our Market Day program
• Orders delivered to your door!
Chipotle Fundraiser Night
• Sunday, October 18th, 4:00 PM - 8:00 PM
• Wexford location only
• We get 50% profit on all sales accompanied by our flyer
School Open House: Tuesday, October 20th, 6:00 – 8:00 PM
www.stals.org
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St. Alphonsus PTG
Upcoming Fall/Winter Events
Fall Family Fun Night: Thursday, October 29th (Ryan Center)
• Tara Aiello and DeAnn Kasper, chairpersons
• 6:45 PM - 9:45 PM (Don’t worry…no school the next day!)
• Enjoy a fun night out with the whole family! Photo booth, DJ, balloon
artist, cookies and drinks, fire pit with s'mores and hot dogs
• Costumes optional!
• 7th and 8th grade dance same night, 7:00 PM - 10:00 PM in small gym
Next PTG meeting: Wednesday, November 11th (Mini Mall)
Designer Handbag Bingo - Friday, November 13th
St. Alphonsus PTG
Upcoming Fall/Winter Events
Christmas caroling at Paramount/Worthington Assisted Living in
Seven Fields
• Tuesday or Wednesday evening in early December
Bunco Night - Early December??
Bounce U: Monday, January 18th
Father/Daughter Dance: Saturday, January 16th
• Cindy Best and Jo Casale, chairpersons
• Small gym
Trivia Night: Saturday, January 23rd
• Ryan Center