Exhibitor technical guide - Paris-Expo – Porte de Versailles / June

Transcription

Exhibitor technical guide - Paris-Expo – Porte de Versailles / June 10-11-12, 2014
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Contents
I / Your contacts
4
• Organisers
• Service providers
Our environmental policy
9
• 5 good reasons for following our environmental policy
• How to go about it
• Designing your stand and your communications
II / General information
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Venue
Access to Paris-Expo - the Porte de Versailles Exhibition Centre
Stand set-up
Exhibition opening times
Stand break-down
Deliveries
Travel discounts
III / General exhibition regulations
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Installation
Exhibitor obligations
No-shows
Design of stands and rigging
Storage of packaging and waste disposal
Hazardous products
Fixings to structural components
Fixings to partitions
Damage
Stand removal
Customs
Industrial property
Unfair competition
Special events
Disputes
Insurance
IV / Viparis: technical services
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•
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21
Electricity
Electrical equipment
Rigging
Parking
Water
Compressed air
Stand PA system control
Telephony
Internet & networks
All orders to Viparis should be made via this website: http://www.viparis.com/epex
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V / Safety file
22
• Fire safety regulations
• Declaration of operational equipment
To be completed and returned
• Safety notice
Declaration to be returned to DÖT and document to be forwarded to your service providers
VI / Fitted stands
42
• Description of basic stand
• Fittings on basic stand
This form must be returned to the Exhibition Installers
• Construction plan
• Additional fittings
• Terms & conditions of payment
VII / Additional information and orders
47
• Exhibition catalogue
To be completed on the www.transportspublics-expo.com website in the Exhibitor Space
• Vehicles on display
• Exhibitor badges, set-up badges
• Invitations
• Meeting venue hire
• Handling equipment hire
• Lunches and Catering
• Site watch
• Stand cleaning
• Vehicle cleaning
• Hostesses
• Accommodation
• Stand furniture
• Plants
• Multimedia and computer hardware
• Exhibitor contact logger
• Photographs
• Data sheets and order forms
NB : All these additional orders are only propositions without any obligations. If you desire, you can
make orders to others service providers.
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I - Your contacts
Organisers
ORGANISER
GIE Objectif transport public
48 avenue du Général Leclerc
75014 PARIS - FRANCE
Contacts : Caroline DANTARD / Stéphanie COMÈRE
Tel : +33 (0)1 48 74 04 82
Fax : +33 (0)1 48 74 08 54
e-mail : [email protected]
Website : www.transportspublics-expo.com
STAND
SALES
IM Régie
23 rue Faidherbe
75011 Paris – France
Contacts: Sabrina KOUIDER / Sabrina LEAL
Tel : +33 (0)1 40 24 13 45/ +33 (0)1 40 24 14 90
E-mail : [email protected] / [email protected]
EXHIBITION
MANAGEMENT
Z&A Conseil / LCDE
28 rue Rosenwald
Contact : Bruno McKAY
Tél. : +33 (0)1 53 68 14 64
Fax : +33 (0)1 42 50 01 61
E-mail : [email protected]
ADVERTISING SPACE
BOOKINGS
IM Régie
Contact : Fabienne GUIGUE
Tel : +33 (0)1 40 24 17 00
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Service providers
All documents that MUST be returned are marked in red.
Description
Contacts and details
Exhibitor replies
LCDE
• Approval of layout plans
• Insurance certificate
• Display vehicle management
• Vehicle cleaning
• Invitations
• Transport discounts: SNCF
vouchers
• Set-up badges
• Exhibition advertisement
catalogue
28 rue Rosenwald
Bruno McKAY
Tél. : +33 (0)1 53 68 14 64
Fax : +33 (0)1 42 50 01 61
E-mail: [email protected]
IM Régie
Contact : Fabienne GUIGUE
Tel. : +33(0)1 40 24 17 00
Additional orders by
exhibitors
(designated provider)
• Electricity
• Electrical equipment
• Supports and rigging
• Parking
• Parking for light goods vehicles
and HGVs
• Water
• Compressed air
• Stand PA system control
• Telephony
• Internet and networks
• Turnkey offers
VIPARIS
Exhibitor office
1 Porte de Versailles
75015 PARIS – FRANCE
Tel : +33 (0)1 40 68 16 16
Fax.: +33 (0)1 53 60 69 67
Website : www.viparis.com
and www.viparis.com/epex
Deadline for returning
documents and order
forms
DD/MM/YYYY
Plan approval
cf p.17-18
30/04/2014
Insurance certificate
cf p.20
02/05/2014
Display vehicles
form p.49
02/05/2014
Online presentation
+ catalogue
cf p.46
18/04/2014
Orders via
www.viparis.com/epex
Cf p.21
23/05/2014
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Exhibition Installers
• Setting up fitted stands
• Additional installations
INTERNATIONAL MODULING
03 rue de Messy
77410 CHARNY – France
Order form
Data sheets, p.42-46
16/05/2014
Contact : Jean-François LAPIERRE
Tél. : +33 (0)1 60 61 00 44
Fax. : +33 (0)1 60 61 07 70
Website
: http://www.internationalmoduling.com/
Stand furniture
• Furniture hire
LA COMPAGNIE
16 rue Ampère
95500 Gonesse – FRANCE
Order form no. 7
p.57-58
23/05/2014
Contact : Corinne Mortier
Tel : +33 (0)1 84 28 00 34
Fax : +33 (0)1 84 28 00 50
Website : www.lacompagniemob.com
Safety officer
• Fire safety regulations
• Declaring operational
equipment
CABINET GUERET
51 rue de l’Aqueduc
Declaring operational
equipment
p.26
02/05/2014
Tel : +33 (0)6 58 39 00 01
e-mail : [email protected]
Safety coordinator
• Safety notice
DÖT
81 rue de Paris
92100 Boulogne-Billancourt – FRANCE
Safety certificate
p.27
30/04/2014 and
07/05/2014
Fax : +33 (0)1 46 05 76 48
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For other orders, you can contact* :
Logistics and handling
CLAMAGERAN FOIREXPO
Paris-Expo
Porte de Versailles
75015 PARIS – France
Order form no. 2
p.51
04/05/2014
Tel : +33 (0)1 57 25 18 01
Fax : +33 (0)1 45 30 28 81
Site watch
GUARD’EVENTS
10-12 rue des Morillons
Order form no. 3
p.52
30/05/2014
Tel : +33 (0)1 56 08 01 39
Fax : +33 (0)1 48 42 26 04
Stand cleaning
MILLENIUM
14 rue Ampère – ZA
91430 Igny – France
Order form no. 4
p.53
23/05/2014
Tel : +33 (0)1 60 19 72 72
Fax : +33 (0)1 60 19 72 79
Hostesses
ALIZÉE HÔTESSES
97 rue Lafayette
Order form no. 5
p.54-55
23/05/2014
Tel : +33 (0)1 53 30 06 85
Fax : +33 (0)1 40 07 18 34
Website : www.alizeehotesses.com
Accommodation
ATI
Order form no. 6
p.56
8 rue de la Terrasse
Tel : +33 (0)1 40 54 64 00
Fax : +33 (0)1 44 05 01 48
Website : www.atibooking.com
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Plants
ATOUT VERT
La Tuilerie
Route de Maule
78590 Noisy le Roi – France
Order form no. 8
p.61-65
23/05/2014
Tel : +33 (0)1 34 62 80 90
Fax : +33 (0)1 34 62 50 45
IT/audio/video
equipment
EURINFOR
2 route de la Bonde
91300 Massy – France
Order form no. 9
p.66
23/05/2014
Tel : +33 (0)1 69 10 01 10
Website : www.eurinfor.fr
Contact logging
(badge reader)
APPLIDGET
Bâtiment Nord Express
48 rue René Clair
75899 Paris cedex 18
France
Order form no. 10
p.67
23/05/2014
Contact : Benoit COSSET
Tel : +33 (0)1 73 74 38 52
AGENCE OBLIQUE
10 rue Herran
Order form no. 11
p.68
23/05/2014
Photograph
Contact : Ambroise TOUVET
Tél : +33 (0)6 61 78 72 77
Website : www.agenceoblique.com
* All these additional orders are only propositions without any obligations. If you desire, you can make
orders to others service providers.
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Our environmental policy
As organiser of Transports Publics, the European Mobility Exhibition, GIE Objectif transport public is a
firm believer in the importance of a sustainable development policy for events management. With this
in mind, it has established a procedure aimed at minimising the environmental and social impact of the
events it organises.
The approach focuses on the responsible management of transport, raw materials, energy and waste.
It is on this basis and with the concern of continuously improving that the GIE organizes this exhibition.
GIE Objectif transport public has included sustainable development aspects
in its specifications for providers,
and encourages you to do the same in your role as exhibitors,
also including your own providers in this policy.
5 good reasons for following our environmental policy
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Ensuring you are in line with your own company’s sustainable development policy
Increasing numbers of firms are implementing sustainable development strategies for their core
business, covering social, environmental and economic issues. Incorporating these principles in
the events you take part in is one way of extending this policy.
Taking steps to minimise the environmental impact of the event
This exhibition is yours – and your commitment alongside us is important to us. We won’t
succeed in minimising the impact of this event on the environment without your help!
Bringing down your costs
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5
Contrary to popular belief, responsible management of energy and raw materials in your
communications, stand layout and events will almost certainly bring down your exhibition costs.
Meeting stakeholder expectations
Stakeholders in your sector and for the Exhibition as a whole (clients, prospects, partners,
visitors, journalists and others) expect you to be an example in this respect.
Being seen as a pioneering innovator
This is an opportunity to find new ideas to highlight your products, services and vehicles in an
environmentally-friendly manner – and that won’t go unnoticed!
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How to go about it
This technical guide includes “green spots”: ideas and practical advice to help you organise your
involvement, from stand design through to your choice of providers and travel arrangements for your
teams.
As an exhibitor, your attention is drawn to three points in particular:
Energy
First and foremost, responsible energy management provides economic benefits. For instance,
lighting, particularly stand lighting rigs, use huge amounts of energy. Your display can be made
to stand out without using so much electricity. Ask your stand installer to optimise lighting,
compare technologies and find less power-hungry solutions.
Waste
The organisers will be using sorted waste management before, during and after the event. It is
important that your providers (stand installers, decorators, etc.) observe the waste sorting
instructions provided.
Skips will be put in place near the exhibition hall; a waste sorting scheme will be used for these.
Transport
Travel by participants accounts for 75% of the carbon impact of exhibitions. When you come to
Paris, travel by air rather than by train whenever possible. On site, use public transport.
Paris-Expo/Porte de Versailles is easily accessible using the metro, buses, tramway and selfservice bikes.
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Designing your stand
Providers and suppliers:
Use local professionals if possible (thereby bringing down the carbon footprint for transport).
Stand fittings:
Use rented, reusable or recyclable materials where possible.
Carpeting:
Choose a “green” carpet, preferably carpet tiles which can be re-used, or a recyclable carpet.
Traditional carpet can not be valued (it is buried on a site in the Oise and contributes to soil pollution).
Waste management:
Leave your waste on-site during set-up and break-down. The cleaning team will remove it and sort it
into the appropriate skip depending on the type of waste.
During the exhibition, GIE Objectif transport public will be distributing two types of plastic bag for glass
and standard waste. Leave bags for sorted waste collection in the aisles every evening after the
exhibition closes.
Waste bins will be available throughout the exhibition to further assist in your waste sorting.
It is important that you make your cleaning teams aware of this scheme beforehand.
Lighting:
Use low-energy bulbs or LEDs wherever possible.
Designing communications
To promote your presence on site:
- Use electronic forms of communication wherever possible.
- Print only as many documents as you are likely to actually need.
- Use FSC certified paper and environmentally-friendly ink for your printing needs wherever possible.
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II – General information
Venue
Paris-Expo - Porte de Versailles
Hall 1
1, place de la Porte de Versailles
Access
Display vehicles:
Hall 1 entrance
Gate T
Deliveries:
Hall 1 – Gate T
Visitors:
Hall 1
entrance
Exhibitor
parking:
Car Park R
Exhibitors:
Hall 1
entrance
Gate T
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Access to Paris-Expo – Porte de Versailles
By public transport:
Tramway lines T2 and T3: alight at “Porte de Versailles”
Metro line 12: alight at “Porte de Versailles”
Bus routes 39 and 80: alight at “Porte de Versailles”
From Orly airport:
From Orly West RATP bus terminal, take a bus to Denfert-Rochereau and alight at JourdanTombe Issoire
Then take Tramway T3 towards Pont Garigliano and alight at Porte de Versailles
From Roissy Charles de Gaulle airport:
Take RER line B towards St-Rémy-les-Chevreuse and alight at Cité Universitaire
Take Tramway T3 towards Pont du Garigliano (Hôpital George Pompidou), alight at Porte de
Versailles (Parc des Expositions)
By car:
Paris ring road clockwise: Porte de la Plaine exit
Paris ring road anticlockwise: Porte Brancion exit
From Orly airport:
Take the N7 towards Paris / A106. Follow signs to Paris-centre, take the ring road clockwise and
leave at Porte de la Plaine.
From Roissy Charles de Gaulle airport:
Take the A1 towards Paris. Follow signs to Paris, Porte de la Chapelle, take the ring road
anticlockwise and leave at Porte Brancion.
Can you car-share?
A dedicated forum has been set up for the Transports Publics 2014 exhibition
www.covoiturage.fr. Drivers can offer places and passengers can get in touch with them.
at
By taxi:
G7: 01 47 39 47 39
Taxis bleus: 0 891 70 10 10
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Stand set-up
Access will be via Gate T and exit will be via Gates L and S.
Gate T will be reserved for display vehicle access.
Arrival of
vehicles
Delivery of floor
space
and set-up
Friday 6 June
4pm - 10pm
4pm - 10pm
Saturday 7 June
8am - 10pm
8am - 10pm
Sunday 8 June
8am - 10pm
8am - 10pm
Monday 9 June
8am - noon
8am - 10pm
Delivery
of fitted spaces
8am - 10pm
Exhibition opening times
Opens to visitors
Closes
Tuesday 10 June
9am
6.30pm
Wednesday 11 June
9am
6.30pm
Thursday 12 June
9am
6.30pm
Exhibitors are permitted to be present on their stand from 8am onwards, and to leave no later
than 7pm.
When the exhibition is not open to the public, exhibitor access is via the entrance at the back of
the hall adjacent to Gate M.
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Stand break-down
Access will be via Gate T and exit via Gates L and S.
Thursday 12 June
7pm - midnight
Friday 13 June
8am - 10pm
Saturday 14 June
8am - 5pm
• Stands may not be broken down before the end of the exhibition, i.e. only from
7pm on Thursday 12 June onwards.
• Display vehicles may be removed as of Friday 13 June.
NOTE: Do not leave any valuable items on your stand. The organisers may not be
held liable for any thefts that occur during the event (from set-up to break-down).
Deliveries
Exhibitors are responsible for all aspects of deliveries and must take delivery of items
themselves. Please organise deliveries in such a way as to ensure that one of your personnel is
on site to take delivery of packages and sign the relevant delivery slips.
All packages must be clearly marked as follows:
Paris-Expo - Porte de Versailles - Transports Publics 2014
Stand name and number
The name of a contact and a mobile phone number
Hall 1.1 an 1.2
1, place de la Porte de Versailles
75015 PARIS
FRANCE
NOTE: On 10, 11 and 12 June, deliveries must take place between 8am and 9.30am
(with 1 hour’s parking allowed) via Gate T.
Cf. site access instructions on www.viparis.com
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Travel discounts
Train
For return trips to Paris within France, discounts are available by requesting an
SNCF voucher from
Bruno McKay - LCDE
Fax : +33 (0)1 42 50 01 61
e-mail: [email protected]
Please note that you will need to have your voucher before booking your journey.
Plane
You can benefit from discounts on Air France
and KLM flights to attend Transports Publics
2014.
Discounts are applied to a wide range of airfares on all Air France and KLM flights worldwide,
if passengers are travelling on the following classes of travel: “Espace Affaires” [Business] and
“Economique” [Coach].
Event: TRANSPORTS PUBLICS 2014
Event ID: 21640AF
Valid for travel from 05/06/2014 to 17/06/2014
Event location: Paris, France
Attractive discounts on a wide range of airfares on all Air France and KLM flights worldwide**.
Use the website of this event or visit www.airfranceklm-globalmeetings.com to
• access the preferential fares granted for this event*,
• make your booking,
• issue your electronic ticket*,
• select your seat**,
• and print your boarding card**.
If you buy your ticket via AIR FRANCE & KLM Global Meetings website, your electronic ticket will carry a
special mention which justifies the application of the preferential fares.
Should you prefer to process your reservations and ticket-purchase directly with an Air France and KLM
sales outlet, you must keep this current document which serves to justify the application of the
preferential airfares.
Keep the document to justify the special fares with you as you may be asked for it at any point of your
journey.
To locate your nearest Air France and KLM sales point, visit: www.airfrance.com or www.klm.com
You will need to quote the reference given above which is registered in AIR FRANCE KLM data into GDS
Amadeus: GGAIRAFGLOBALMEETINGS
Frequent flyer / loyalty programs of Air France and KLM partner airlines are credited with "miles" when
Air France or KLM flights are used.
* not available in certain countries
** subject to conditions
Air France, French Limited Company with a capital of 1,901,231,625 euros - Head Office: 45, rue de Paris, 95747 Roissy CDG cedex, France Registered on the Trade and Companies register in Bobigny under no. 420 495 178
Koninklijke Luchtvaart Maatschappij n.v. (also known as KLM Royal Dutch Airlines) - Head Office: Amsterdamseweg 55, 1182 GP Amstelveen, the
Netherlands - Registered No 33014286
Edited by AIR FRANCE & KLM Global Meetings: JH.CD
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III – General exhibition regulations
Installation
Location of all stands is decided by the organisers. Stand size and location may be changed at
any time if required. The organisers’ decision is final in this respect. A pro rata reduction on the
concession price will be granted only if there is a reduction in the surface area allocated.
Exhibitor locations are allocated on a first-come, first-served basis by order of application.
In no circumstances may exhibitors use vacant areas around their stand.
Exhibitor obligations
Once registrations have been accepted, they are final and definitively binding on the registering
party who is then liable for the total amount on the invoice. (Art. 118 of the French Fair and
Exhibition Code).
Signing registration entails an obligation to occupy the allocated stand or location at least 24
hours prior to the event opening, and this space must remain properly occupied until the
exhibition closes.
No request to withdraw registrations for any reason whatsoever will be taken into consideration.
In all cases, the deposit paid will remain irrevocably forfeited to the organiser.
Registration entails full acceptance of all details of these regulations and the special precisions
included in all the exhibitor guide and with all control and policing measures that may be
specified by the authorities or administrative bodies.
Any infringement of these regulations and/or special regulations may lead to immediate,
temporary or permanent exclusion of the exhibitor in question, with no compensation or
reimbursement of sums paid being due and without prejudice to any legal action that may
subsequently be taken against such parties.
No-shows
In the event of a no-show, the full balance of the invoice shall remain due by the exhibitor
regardless of the circumstances. Stands or locations that are unoccupied on the opening day of
the exhibition may be allocated to another exhibitor, without the defaulting exhibitor being
entitled to any damages whatsoever and/or reimbursement of sums paid by them.
Design of stands and rigging
Standard height of stands and advertising supports is 3.2m from the hall floor. Any
part of the stand with a height in excess of the standard height of 3.2m (6 m
maximum) must be at least 3m from the edge of the stand and is subject to the prior
written permission of the organiser.
The organisers will pay special attention to whether stand architecture and/or
vehicles conceal neighbouring stands.
Stand sides immediately adjacent to other stands must be clean and painted or clad.
No stand may include an upper level.
Stands facing each other may not be partitioned for more than half their length.
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Rigging above stands must comply with the following dimensions:
- Bottom of hung signage: more than 5 m from ground level
- Distance from stand edge: at least 1 metre
Plans must be approved by Bruno McKay : [email protected] before April 30,
2014
The Organiser reserves the right to amend any plan that does not comply with the above criteria
and/or that impedes proper visibility of neighbouring stands or the exhibition in general.
Any plan not deemed to fulfil these criteria and requiring review shall be submitted no later than
April 23, 2014.
Any plans that have not been approved by the Organiser may be subject to adjustment on site
during set-up operations.
Storage of packaging and waste disposal
For safety reasons, there is no packaging storage area within the Exhibition site.
Exhibitors must make arrangements for removal of such items prior to opening.
If required, please contact Clamageran (see order form no. 2, p.51).
Skips will be installed outside adjacent to the Exhibition Hall for waste disposal. Exhibitors
must remove their waste and sort it appropriately.
Sort your waste by the type of material:
- Paper / cardboard
- Glass
- Wood
- All other waste
Note: there will be a special skip for hazardous waste. This should be used for paint, white
spirit, aerosols, and so on.
Similarly, all areas around your stand must be kept clean and free from any obstructions,
throughout the set-up phase.
Every evening, when personnel leave the site, waste must be placed in the aisles in the bags
handed out for this purpose on the first day (green bags for glass and transparent bags for all
other waste).
Hazardous products
Any kind of storage of flammable and/or hazardous materials in the exhibition areas, stand
stores, alleyways or in the areas immediately surrounding the exhibition halls is strictly
prohibited.
Fixings to structural components
The fixing of any element of any nature, including signage, to gas and/or electrical supply
conduits, the water-based fire extinguishing system, ventilation, heating, and smoke venting
ducts, or to any other existing apparatus or ducting, or pillars, is strictly prohibited.
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Fixings to partitions
Fitted stand panels are made of melamine. Please do not use nails or staples to fix posters,
pictures, etc. in any circumstances. Materials to be used: fixing putty, chains, or picture rails.
Do not paint partitions or floors.
Exhibitors are liable for all damage caused to hall and stand structures by them or companies
carrying out work on their behalf.
Damage
Exhibitors are required to be familiar with and abide by all safety measures stipulated by public
authorities and the organiser. The organisers will prohibit the operation of any stand that does
not comply with these safety regulations.
The space rented must be left as it was found. Painting, gluing and/or making holes in hall
pillars, cladding or floors is strictly prohibited.
All damage will be invoiced at rates set by Viparis.
All waste, adhesive materials and construction elements must be removed by the break-down
deadline.
Stand removal
Break-down may commence no sooner than 7pm on June 12th, 2014. All stands, decorations,
equipment and merchandise must be removed by noon on Saturday June 13th.
Once this deadline has passed, the organiser may take all measures it deems necessary to
remove any equipment or merchandise that has not been removed and demolish any structures
and decorations of any nature that have not been dismantled, at the liability and expense of the
exhibitor, and with no liability incumbent on it in this respect.
Customs
Each exhibitor is responsible for completing customs formalities for all materials and products to
be shipped from abroad. The organiser cannot be held liable for any difficulties arising from
these formalities.
Industrial property
Exhibitors are responsible for providing industrial protection of all equipment and products in
compliance with legal provisions in force. These measures must be taken prior to all such
equipment and products being exhibited; the organiser cannot be held liable in this respect.
Photographs will be taken on site during the event. These photographs, which may feature
logos, brands and models exhibited by exhibitors on their stands, may be used to promote the
event on hardcopy materials and on the Internet. Any exhibitor not wishing all or part of their
stand or any element thereof (logo, brand, model, etc.) to feature on photographs used to
promote the event must inform the organiser in writing beforehand.
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Unfair competition
Throughout the exhibition, exhibitors explicitly undertake not to engage in acts of unfair
competition, including surveys and/or distribution of promotional items other than on their own
stand that would constitute a diversion, to their benefit, of visitors to the event.
Leaflets may only be distributed within the confines of exhibitors’ stands.
Vocal promotion, whether amplified or not, is prohibited.
Special events
No equipment exhibited, or any noisy or noise-emitting event, must disturb or otherwise
interfere with neighbouring stands.
Disputes
In the event of disputes, the French text of these regulations is legally binding and Paris courts
shall have sole jurisdiction.
Insurance
Exhibitors are liable for all damage (bodily injury, material and non-material damage) to
themselves or third parties, including their agents, and to equipment, fittings or merchandise
belonging to or entrusted to them.
You are reminded that exhibitors must take out comprehensive insurance and civil liability
insurance for the entire duration of the event from set-up to break-down. These mandatory
policies must cover the following:
- all merchandise on show, stand fittings and furnishings, samples, accessories, and packaging
- exhibitors’ third party liability.
Neither the organiser nor Paris Expo may be held liable in any circumstances for any theft, loss,
accident or any other loss or damage to exhibitors’ personal property, either during opening
hours or during stand set-up and break-down.
An insurance certificate must be supplied by May 2, 2014 to:
LCDE - Bruno McKAY
Fax: +33 (0)1 42 50 09 61
specifying that the policy covers the period from June 6 to 14, 2014.
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IV – Viparis – Technical Services
The following services may be ordered from Viparis only:
•
•
•
•
•
•
•
•
•
Electricity
Electrical equipment
Low voltage installations
Supports and rigging
Telephony and Internet
Stand PA system control
Compressed air
Water
Parking
for full details of services on offer, visit www.viparis.com/epex
Note:
Orders for these services must reach Viparis before May 23, 2014.
Any later orders are subject to a 20% surcharge (except for parking spaces, lighting rigs,
signage, audio/video and IT) and will be subject to feasibility considerations.
Significant waiting times and delays in implementation may also be expected in the event of late
orders.
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V – Safety file
Fire safety regulations
This section describes the safety regulations applicable in exhibition halls to prevent risks of fire and
panic in public access premises.
The safety commission will visit the site the day before the event opens or on the opening morning. It
will check stand construction (stability, materials used for construction and decoration, electrical
installations, etc.).
All installation must be complete by the time of this visit and the exhibitor or their representative
must be present.
Plans and technical information must be delivered to the exhibition organiser no later than April 2,
2014 for approval by the safety officer responsible for the application of all safety measures.
For all information in this respect please contact:
Cabinet Guéret
51 rue de l’Aqueduc
75010 Paris - FRANCE
Tel: + 33 (0) 6 58 39 00 01
Stand construction
Stand and partition structure
The following materials are authorised for the main frame, principal furnishings (cash desk,
counter, display cabinet, divider screen, etc) and stand partitions:
categories M0 (noncombustible), M1, M2, or M3.
NB: wood or wood-based panels (plywood, battens, etc) are considered as being category M3.
Note: Wood-based materials
1. Solid hardwood:
at least 14 mm thick: M3
less than 14 mm thick: M4
2. Solid softwood:
at least 18mm thick: M3
3. Wood-based panel products (plywood, battens, chipboard, MDF):
at least 18mm thick: M3
Note: Placing any fittings whatsoever above the aisles (signage structure or banner,
walkway, etc.) is strictly prohibited.
Wall coverings
Wall coverings should be in category M0, M1, or M2 material.
Coverings such as material, paper, and plastic film may be used if fully glued to supports made
of M0, M1, M2, or M3 materials.
Curtaining
All types of curtaining may be free-hanging if they are M0, M1 or M2 rated. They are however
prohibited on stand entrance and exit doors.
22
Floor coverings
Floor coverings must be M4 classified and securely fixed.
Stand furniture
No particular requirement is made for standard furniture (tables, chairs, etc.) apart from
counters, shelving, etc., which must be made of M3 materials.
Decorative elements
The use of signage or advertising panels in white lettering on a green background is strictly
prohibited.
Plants
Plastic floral decorations which have no fire classification should be kept to a minimum. In the
case of a large amount of decoration, this should be made of M2 materials.
Ceilings
Ceilings, suspended ceilings, and full roof linings should cover no more than 300m2.
Displays using open-mesh roof linings are not subject to this limit.
Roof linings
In premises not protected by a sprinkler system, fabric ceilings must be made from M0, M1 or
M2 materials.
Correspondence between French and EU references
Partitions must be category M3.
Floor coverings must be category M4 or DFL-s2.
Fabric ceilings must be category M1 or B-s3, d0.
In premises protected by a standards-compliant sprinkler system, fabric ceilings may be made
from M2, C-s3 or d0 materials.
Hangings must be M2 or C-s3, d0 category.
Synthesis of EUROCLASS
Other materials (temporary decoration and protection
Construction materials other than floor coverings
Test
Incombustibility (NF EN ISO 1182)
PCS (NF EN 716)
PCS (NF EN 716)
SBI (NF EN 13823)
Class according to
NF EN 13 501-1
A1
A2
Non combustible
s1
d0
s1
d1
s2
d0
s3
d1
s1
SBI (NF EN 13823)
Small Flame (NF EN 11925-2)
B
Requirements
s2
d0
s3
d1
M0
Comments
The classes A1 & A2, A1fl & A2 fls1 are
attributed to products of low
combustibility and correspond to the
Frenchclass M0;
Classes B to E, and Bfl to Dfl apply to
products previously classed as M1 - M4;
M1
EUROCLASS allows for additional
classification :
23
s1
SBI (NF EN 13823)
SBI (NF EN 13823)
C
D
M2
s ( 1,2,3 ) for the
production
of smoke.
d0
M3
d1
M4
(no droplet)
d ( 0,1,2 ) for the
falling of droplets and
debris.
s2
d0
s3
d1
s1
s2
s3
…
E
except
Ed2
M4
F
Floorcoverings
Class according to
NF EN 13 501-1
Test
PCS (NF EN 716)
Non-combustible (NF EN ISO 1182)
PCS (NF EN 716)
Radiant panel (NF EN 9239-1)
A1fl
Requirements
Non combustible
A2fl
s1
M0
A2fl
s2
Bfl
s1
s2
Cfl
s1
s2
Dfl
s1
s2
Efl
…
…
Ffl
…
M3
M4
Abbreviations
ISO : International Standards Organisation
JOCE : Official Journal of European Communities
EN : EuropeanNorm
ATE : EuropeanTechnical Agreement
NF : French Norm
ERP : Establishment Receiving the Public
DPC : Directive of Products for Construction
UE : European Union
PCS : UpperCalorific Power
fl : Floor
SBI : Single burning Item
Fireproofing
The fire classification guarantee for materials used in exhibition halls must be supplied on
request of the Safety Officer, in the form of standards labels, reports or certificates.
Fire-proofing of materials may be carried out using approved fireproofing companies whose
details are available from:
Groupement Technique Français de l’Ignifugation
10, rue du Débarcadère
Tel: +33 (0) 1 40 55 13 26
Website: www.gtfi.org
To obtain materials that comply with safety requirements, you may contact:
Groupement Non Feu
37-39, rue de Neuilly
BP 249
92113 CLICHY France
24
Tel: +33(0)1.47.56.30.81
Important: only fire resistance reports issued by approved French laboratories are admissible.
Electricity
Electrical installations on each stand must be protected at the point of supply against power
surges and earthing faults. All metal assemblies should be bonded together and connected to
the earth terminal in the stand’s electrical supply cabinet, which must remain accessible at all
times. All electrical connections should be inside junction boxes.
Installations in the stands for exhibitors and carried out by themselves or for themselves are
under the responsibility of exhibitors. The boundary between these two installations is located in
the electrical panel on each stand.
Electrical devices
All Class 0 electrical devices must be protected by 30MA max. nominal current differential circuit
breakers. Class 1 devices must be connected to their supply cable protective conductor.
Electrical cables
All cables must be composed of individually sheathed conductor wires of 1.5 mm² section
minimum, bundled in one overall protective sheath.
Important: use of H-03-VHH (scindex) cables is prohibited.
Multiple sockets
Adapters or power strips should be single moulded units and are permitted only when connected
directly to a fixed socket.
Note: Connecting adapters or power strips to another adapter or power strip (cascade
installation) is prohibited.
Halogen lighting
Stand lighting using halogen bulbs must be firmly attached, placed 2.25 m high minimum, at a
safe distance from all flammable materials (0.5 m minimum), and equipped with safety screens
(glass or fine-mesh grille).
High-tension installations
High-tension lighting must be protected by a plastic screen of category M3 minimum. Power
shutoff must be clearly indicated and transformers located such that they pose no safety risks to
individuals.
Emergency installations
All emergency installations (fire hose points, extinguishers, telephones, etc.) must be
kept visible and fully accessible at all times.
Note: clearance of one metre around the equipment to provide unobstructed access from the
public aisle must be ensured. Covering or concealing this installation is prohibited.
During operation
Storing or depositing crates, cardboard, wood, paper, etc. within the area of the stand,
exhibition space or thoroughfares is prohibited
25
Declaration of operational equipment
To be completed only if any of the following sections apply to you.
To be returned before May 2, 2014 to Cabinet Gueret mail : [email protected]
Company name: _________________________________________________________________
Contact:_____________________________________________________________________
Position:_________________________________________________________________________
Address:_________________________________________________________________________
Post Code: _________ Town/city: ____________________ Country: _________________________
Tel: _________________________________________Fax:________________________________
e-mail:___________________________________________________________________________
STAND: ________________ Hall:_________ Aisle:__________
No.: _______________________
SPECIFIC HAZARDS:
• Power source in excess of 100 kVA: ..................................................................
• Power used: ........................................................................................................
• Flammable liquids (other than those in vehicle tanks):
Type: ....................................................................................................................
Quantity: ...............................................................................................................
Type of use: ..........................................................................................................
HAZARDS REQUIRING APPLICATION FOR SPECIFIC AUTHORISATION OR OTHER
APPLICATION:
NB: If you are planning to use one or more of the equipment detailed below, please consult the Fire
Safety Regulations
• Combustion engine: ...........................................................................................
• Smoke machine: ................................................................................................
• Liquefied gases (acetylene, oxygen, hydrogen, or other gas involving the same hazards):
Type: ..................................................................................................................
Quantity: .............................................................................................................
• Laser: ...............................................................................................................
NB: Notification of the official decision regarding authorisation requests will be delivered to the
exhibitor by the exhibition organisers.
TYPE OF EQUIPMENT OR DEVICE PRESENTED IN USE
IMPORTANT: Equipment in use must either include suitable fixed screens or casing ensuring all
hazardous parts are kept out of reach of the public, or be installed such that these parts are kept
completely out of reach of the public, and in all cases kept one metre minimum from public
throughways.
All demonstrations are carried out under the sole responsibility of the exhibitor.
Date
Signature
Company stamp
26
EXHIBITOR SAFETY INSTRUCTIONS
Certificate to be returned to D.Ö.T
(before May 2, 2014)
D.Ö.T / TRANSPORTS PUBLICS 2014 - 81 rue de Paris - 92100 BOULOGNE
Fax : +33 (0)1 46 05 76 48
Email : [email protected]
Hall:……………………… Aisle:………………...............
Stand N°:…………………
EXHIBITOR: ……………………………………………………………………………………........
Represented by the person in charge of the stand Mrs / Mr,……………………………………………..
Phone number:………………………………………. - Email………………………………………………………..
Declares that she/he has read the document relating the prevention of accidents at work and to health protection
concerning her/his participation in TRANSPORTS PUBLICS 2014 and undertakes to conform to it without reserve or
restriction.
PLEASE FILL ONE OF THESE FRAME OBLIGATORY
IF YOUR STAND IS:
- Built by the Organizer or by yourself or by only one company without subcontractor
….
You return only this certificate to the D.Ö.T Company before 02 May 2014 and pass on the information
about these instructions to all service providers appointed by himself who work during the assembly and
dismantling periods on HIS stand
OR
IF YOUR STAND IS
- Installed by at least two independent companies (including sub-contractors).
….
- Includes partitions walls more than 3.00 meters high
….
Quantity ….
You must:
- Return this certificate to the D.Ö.T Company before 00 Month 2014 with a view of your stand
- Appoint an HEALTH AND SAFETY COORDINATOR and communicate his contact details together with
his GHSPCP General Health and Safety Protection Coordination Plan to the D.Ö.T Company. Law of
31/12/93 N° 93-1418 and Decree of 26 December 1994 N° 94-1159
Your decorator/stand builder or yourself are not allowed to carry out this mission. Only a Health and Safety
Coordinator having an official certificate of competence is allowed to carry out this mission
In observance of current legislation, the Health and Safety Protection Coordinator appointed by
the exhibitor is obliged:
1°) To send to the DÖT Company, the G.H.S.P.C.P of the stand in hard copy, at least 30 days before the
event assembly begins.
2°) To specify their dates of work on site arranged under contract with their client.
Commercial stamp and
signature
Place and date
…………….
…………………………
…………………………
27
IMPORTANT PLEASE NOTE
Legislation regarding the Prevention of accidents at work imposes health and safety protection coordination for any
work site placing at least two companies or self-employed workers in the presence of one another.
The Exhibitor Instructions communicated to you defines all the measures set in place to prevent risks arising from
the interference of the activities of the various people working on this event. This document was drawn up at the
request of the show organizer by the coordinator Mr Patrick POUGNAND in accordance with the provisions defined by
the texts in force and in particular the following law:
Law of 31.12.1993 nr 93-1418 and the decree of 26.12.1994 nr 94-1159
Modified and complemented by the decree nr 2003-68 of 24.01.2003
You are therefore asked to study it and apply the regulatory measures defined in this document.
This General Coordination Plan cannot replace the provisions of the Code of Work.
It does not in any way reduce the responsibilities and duties of the companies working on the site.
For TRANSPORTS PUBLICS 2014, this coordination mission is carried out by the GIE OBJECTIF TRANSPORT
PUBLIC Company via a delegated coordinator assisted by a team of experts who make up the safety group of
TRANSPORTS PUBLICS 2014.
This document is a
General Health and Safety Protection Plan
Intended for the exhibitor, his suppliers and sub-contractors
Founded on general prevention principles, namely:
- To avoid risks
- To evaluate risks which cannot be avoided
- To combat risks at source
- To take account of technical developments
- To replace what is dangerous by what is not or by what is less dangerous.
- To plan prevention measures by coherent integration of techniques, work organization and
working conditions.
- To take collective protection measures giving them priority over individual protection measures
The exhibitor has a duty and legal obligation to:
1°) COMPLETE THE SAFETY INSTRUCTIONS CERTIFICATE (Page 1).
And send it by post, fax or email to:
DÖT - TRANSPORTS PUBLICS 2014
81 rue de Paris - 92100 BOULOGNE – BILLANCOURT
Fax : +33 (0)1 46 05 76 48
2°) PASS ON THE INFORMATION ABOUT THESE INSTRUCTIONS TO ALL SERVICE
PROVIDERS APPOINTED BY HIMSELF WHO WORK DURING THE ASSEMBLY AND
DISMANTLING PERIODS ON HIS STAND.
Each supplier must complete an I.H.S.P.P., which must be returned to the exhibitor.
A copy of each I.H.S.P.P. must remain available for consultation on the worksite.
28
OBLIGATORY
During the assembly and dismantling periods, access to the exhibition halls
will be authorised only to people wearing
an Assembly/Dismantling badge
Obligation of protection reminder Cf : Chapter VIII-2 of this document
You are reminded that wearing safety shoes (reinforced toe caps + antiperforation soles) is obligatory for anyone who enters the show site during
these periods.
For all people working from elevated platforms and any task presenting a
risk, wearing a hard hat is compulsory
Art. R 4412-70 of code of work
To be accepted into the halls, electrical cutting or sanding tools, fixed or
portable, must be equipped with a vacuum or dust collection system.
EVENT ASSEMBLY AND DISMANTLING DATES
BARE STANDS EXHIBITORS
Halls
1/1 & 1/2
BUILDING
DISMANTLING
6th June from 4pm to 12pm
7, 8, 9 June from 8.00am till 10.00pm
12 June from 7.00pm till 12.00pm
13 June from 8.00am till 10.00pm
EQUIPPED STANDS EXHIBITORS
Halls
1/1 & 1/2
BUILDING
DISMANTLING
6th June from 4pm to 12pm
7, 8, 9 June from 8.00am till 10.00pm
12 June from 7.00pm till 12.00pm
On the last assembly day, no motorised vehicle will be allowed into the halls
(Unless special dispensation has been granted by the organizer).
In the dismantling period, on 00 Month 2014, motorised vehicles
may only work after 8.00pm in the halls.
29
CONTENTS
I. GENERAL INFORMATION ABOUT THE
OPERATION
VII. ACCESS CONTROL
VIII. PROTECTIONS
II. ADMINISTRATIVE INFORMATION
IX. GENERAL RULES OF CONSTRUCTION
III. GENERAL ORGANIZATION OF THE SHOW
X. FIRE SAFETY
IV. HANDLING CONDITIONS
XI. ORGANIZATION OF EMERGENCIES
V. CLEANING
VI. INSTALLATIONS AVAILABLE DURING
ASSEMBLY AND DISMANTLING
XII. THE INDIVIDUAL HEALTH AND SAFETY
PROTECTION PLAN
I GENERAL INFORMATION ABOUT THE OPERATION
I. I.DEFINITION
The Exhibitors’ Safety Instruction is a document written and devised by the coordinator defining all appropriate
measures to prevent hazards arising from the interference of the activities of different companies during assembly and
dismantling of TRANSPORTS PUBLICS 2014
It must be communicated to all exhibitors who must transmit it to their stand designer /suppliers when they have
named them. It enables them to inform Suppliers and Sub-contractors about the special measures to apply to ensure
safety at work.
I. 2. COMPOSITION
The Safety Instructions including a certificate.
The safety regulations of the Venue and the Fire Safety instructions are available from the organizer.
I.3. DEFINITION OF THE COMPANY
Any firm that provides services to the exhibitor, and is charged with creating the infrastructures of the stand is
considered as a company. The exhibitor is responsible for his own suppliers and sub-contractors.
The company director remains responsible for the safety of his employees and is required to implement the means
necessary to avoid and control risks.
The courts severely sanction any damage to the health or safety of employees and the civil and / or penal liability of
the company director can be invoked.
The companies declare that they have taken note of the texts quoted in this document, as well as the general
conditions of the show organization deposited with the organizer.
In addition, it is supposed that companies have:
a). Taken note of plans and documents useful in carrying out the work, and of event technical files, and that they
have taken due note of the sites, places and installation areas of major structures and of all general or local elements
relating to the execution of the work,
b). Perfectly understood all the conditions for carrying out the work and have been made fully aware of their
importance and their particular features.
c). Made a detailed visit of the site and taken note of all the physical conditions and all constraints pertaining to the
places of work, accesses and surroundings, to the ready execution of the work, and to the on-going organization and
operation of the worksite.
30
II ADMINISTRATIVE INFORMATION
II.1. THE PARTICIPANTS
II. 1. 1 General Organization
The GIE OBJECTIF TRANSPORT PUBLIC Company acts as the general exhibition organizer of TRANSPORTS
PUBLICS 2014
ORGANIZER / EMPLOYER
GIE OBJECTIF TRANSPORT PUBLIC
48 avenue du Général Leclerc
75014 PARIS
Tel: +33 (0)1 48 74 04 82
Fax: +33 (0)1 48 74 08 54
Email: [email protected]
GENERAL SHOW DIRECTOR
Sophie CASTAGNE
Tel: +33 (0)1 48 74 04 82
Fax: +33 (0)1 48 74 08 54
INSURANCE AGENCY – Civil resp / Dam.to property
TECHNICAL MANAGER
Yann SAINT-DENIS
Tel: +33 (0)1 40 10 01 70
Fax: +33 (0)1 40 10 11 55
LOGISTIC MANAGER
&A CONSEIL / Groupe Une Belle Agence
Tel: +33 (0)1 40 10 01 40
Fax: +33 (0)1 40 10 11 55
Contact receiving exhibitors’ demands
Bruno McKAY
Tel: +33 (0)1 53 68 14 64
TOWN HALL
ème
MAIRIE DU XV
Arrondissement
31 rue Peclet
75015 PARIS
Tel : +33 (0)1 55 76 75 15
Not communicated
II. 1. 2 HSP Coordination / Fire Safety
HSP COORDINATOR
D.Ö.T
81 rue de Paris 92100 BOULOGNE
Tel : + 33 (0)1 46 05 17 85
Fax: +33 (0)1 46 05 76 48
FIRE SAFETY REPRESENTATIVE
Cabinet GUERET
58 rue François Mauriac
47240 BON ENCONTRE
Tel: +33 (0)6 58 39 00 01
The fire safety representative will be present on site during building period
The date of the safety committee tour of inspection hasn’t been defined
FIRE PROOFING
Groupement NON FEU
37-39, rue de Neuilly
BP 249 - 92113 CLICHY
Tel : + 33 (0)1 47 56 31 48
Groupement Technique Français de l'Ignifugation
10 rue du Débarcadère
75017 PARIS
Tel: + 33 (0)1 40 55 13 13
EXPERT IN THE SOUNDNESS OF MAJOR STRUCTURE
SOCOTEC
Centre d'Affaires Paris Nord
Le Continental – BP 306
93153 LE BLANC MESNIL Cedex
Tel: +33 (0)1 48 65 42 37 - Fax: +33 (0)1 45 91 19 63
31
II. 2. DEFINITION OF WORK AREAS
VENUE
HALLS
VIPARIS – Porte de Versailles
1 Place de la Porte de Versailles
75015 PARIS
Accueil :
Tel : +33 (0)1 40 68 22 22
Service Exposants:
Tel : +33 (0)1 40 68 16 16
1/1 & 1/2
II. 3. THE OFFICIAL BODIES
INSPECTION OF WORK
Madame Dominique DABNEY
46-52 rue Albert Section 15 A
75640 PARIS Cedex 13
Tel: +33 (0)1 40 45 36 50
O.P.P.B.T.P.
CRAMIF
Service des risques Professionnels
M. BOURGOIS
17/19 rue de Flandre
75019 PARIS
Tel: + 33(0)1 40 05 38 16
Glossary
CRAMIF : Caisse Régionale d'Assurance Maladie d'Ile
de France
OPPBTP : Organisme Professionnel de Prévention du
Bâtiment et des Travaux Publics
1 rue Heyrault
92660 BOULOGNE Cedex
Tel : +33 (0)1 40 31 64 00
II. 4. EMERGENCY SERVICES ON THE SHOW SITE:
EMERGENCY POST
MED EVENT – infirmerie hall 1
Floriane Majault
Tel: +33 (0)6 81 29 80 63
GENERAL SURVEILLANCE POST
Tel : + 33 (0)1 72 72 18 18
FIRE SAFETY
Tel : + 33 (0)1 72 72 15 32
OFF SITE:
FIRE SERVICE
POLICE STATION
6 place Violet
75015 PARIS
Tel: 18 ou 112 (mobile)
ou + 33 (0)1 45 78 74 52
250 rue de Vaugirard
75015 PARIS
Tel: 17 ou + 33 (0)1 53 68 81 00
SAMU
NEAREST HOSPITAL
Hôpital Georges Pompidou
20 rue Leblanc
75015 PARIS
Tel: + 33 (0)1 56 09 20 00
149 rue de Sèvres
75015 PARIS
Tel: 15 ou + 33 (0)1 45 67 50 50
III. GENERAL EVENT ORGANIZATION
III. 1. GENERAL PRESENTATION OF THE SHOW : Cf. Exhibitor’s guide
III. 2. SCHEDULE OF USE OF HALLS
Public opening
Hall
1/1 &1/2
DATES
TIME
From 10 to 12 June 2014
From 9.00am to 6.30pm
32
III. 3. VARIOUS SERVICE PROVISIONS
Cf. Exhibitor’s technical guide
III. 4. SITE CONSTRAINTS
III. 4. 1 Traffic movements inside the park
The temporary occupation of this site implies compliance with the standards and conditions (Times of access,
parking, speed etc…) defined by the regulations in force in this enclosure and its surroundings. These regulatory texts,
as well as the site specifications, can be consulted by contacting the Organizer.
Management of parking (and its duration), traffic movements and access to delivery vehicles displaying
authorisation will be set up around the halls and in the park. (See Exhibitor Guide).
Private vehicles must be parked in the car parks. They must not approach the
surroundings of the halls. Any vehicle even parked, must be able to be identified
III. 4. 2 Traffic movements inside the halls.
No delivery or private vehicles will be allowed in the halls, during the assembly and
dismantling periods, without access authorisation from the organizer.
Means of transporting people (motorised or not) such as: scooter, bicycle, roller blades, electric vehicles, etc… are
prohibited in the halls.
Plans showing traffic movement areas, position and contact details of emergency services, the location of open
toilet facilities, access schedules for machines and the storage areas will be posted at the entries.
The free movement (of men and lifting equipment) around the stands must be possible at
all times during assembly and dismantling.
There must be no storage or parking on the traffic movement areas
defined on the plan of the halls.
RESPECT: INSIDE
The paths marked out for fire services and traffic
movement areas
The storage areas
The environment by using non-polluting machines
RESPECT: OUTSIDE
Access routes for fire services
Parking areas
Unloading areas
Access gates
IV. HANDLING CONDITIONS
IV. 1. GENERAL REMARKS
The movement of machines presents risks and must be reduced to a minimum by strict management and
distribution of the equipment.
Companies listed by the exhibitor are asked to set up means of identifying the machines and the men (stickers,
identification jackets, etc…)
Lifting and handling equipment must satisfy the requirements of current regulations.
They must be kept in good working order and have satisfied regular inspections in conformity with the Article R
4535-7 of Code of work.
Machines must hold the following documents.
- Valid insurance certificate
- Valid certificate of conformity (checking report of lifting devices).
Pallet trucks must not be overloaded. It is important to take account of the centre of gravity of the load and the state
of the ground to ensure that the load does not overturn.
It is strictly forbidden to climb on machine not provided to transport passenger
33
Necessary organizational measures should be taken to limit recourse to manual handling to the minimum. (Article
R 4541-3 of Code of Work)
However, when it cannot be avoided, the employer must take appropriate measures or put at the disposal of the
workers, suitable measures, to limit physical effort and to reduce risks during handling (Mechanical assistance,
grasping means)
The weight of the loads must be reduced and the working post must be adjusted to do the handlings in the best
conditions. (Working space, reduction of the distance that the loads need moving…)
The staff must be trained in the risks of handlings.
The load must not split when it is moved.
For the handling of glass panels, it is recommended to use suction cups. In the same way, for handling plywood
sheets, the use of handling clips or panel carriers is recommended.
The containers of bulk loads intended to be hung on working equipment used for lifting must be capable of resisting
the efforts undergone during the loading, transport, handling and storage of the load and be equipped to prevent the
untimely collapse of all or part of the load during the same operations.
The use of straps to fix the loose loads on the forks of the lifting trucks is obligatory.
IV. 2. USE OF MACHINES WITH AN ENGINE
The drivers must be at least 18 years of age and hold driving permits issued by the
employer as well as the CACES (safe driving aptitude certificate) and the Special Medical
Fitness Certificate.
These documents must be available for inspection on the site. The users of these
machines must comply with the manufacturer’s instructions. No carrying a passenger,
no lifting a person if the machine is not intended for the purpose, USE OF NONPOLLUTING MACHINES adapted to the tasks, places, loads and configuration of the
ground.
The speed limit must be respected for any movement outside the halls.
It must be reduced and appropriate inside the halls
IV. 3. LIFTING REGULATIONS
For any use of a crane, a special request must be made to the organizer.
This request must specify where the crane will be operating and the technical constraints of use and assembly.
These constraints must appear in the company I.H.S.P.P.
The work area of the crane must be secured.
The certificate of conformity the lifting equipment and accessories must be available for inspection.
It is essential that the maintenance and operation of all lifting gear are exclusively carried out by the company,
which provides the equipment. This equipment is the sole responsibility of this company.
Whatever the means of lifting used, the users must take care not to work over any other workers and to take
all necessary safety provisions.
Lifting loads over the traffic aisles is banned, except with the presence of a guide who must warn the
people of this operation.
The maximum load indications of each strap must be respected.
The lifting works must be done in accordance with the articles R 4534-95 à 102 of the French Code of Work
34
REMINDER : IT IS FORBIDDEN
- To drive a truck without a driving licence.
- To allow your truck to be driven by an unauthorised person.
- To lift a load greater than the machine’s capacity.
- To increase the value of the truck’s counterweight
- To lift a poorly balanced load.
- To lift a load with only one arm of the fork.
- To move around with a high load.
- To brake sharply.
- To take corners at high speed.
- Not to observe traffic signs.
- To use traffic lanes other than those established.
- To carry people on trucks not specially designed for the
purpose.
- To leave the engine running in the absence of the driver.
- To lift people with trucks not specially designed for the
purpose.
- To abandon a truck in the movement aisles or on a slope.
- To leave the ignition key in the vehicle when the driver is
absent.
- To park or go under a fork in the high position, even
unloaded.
- To smoke near a charging battery or while thermal trucks are
being filled.
- To place metal parts on accumulator batteries.
IV. 4. STORAGE
It is imperative for materials to be stored on the aisles (or parts of aisles) reserved for
this purpose, in the enclosure of the worksite or the storage areas
when they are provided.
For this purpose, traffic movement plans will be posted at the accesses to the halls. The schedules and restrictions
of use will be specified on these plans.
All workers are asked to respect these plans scrupulously
At the end of assembly, racks, pallets, etc... must not be stored inside the Show and in the areas behind the
claddings (unless authorised to do so by the organizer).
Machines must not be stored, during the assembly–dismantling period, in the traffic movement aisles, but in a
storage area determined with the organizer’s technical managers.
The exhibiting companies (and their subcontractors) must schedule the arrival of their equipment and materials,
their distribution, as well as the departure of empty packaging so that they do not interfere at any time with the
movement of machines and men in the aisles.
For the period when open to the public, no machine will be allowed in the enclosure of the halls.
V. CLEANING
Exhibiting companies are responsible for cleaning their site and removing their rubble and waste of all kinds.
The worksite must be kept clean at all times to prevent hazards that could be caused by rubbish blocking the aisles
around the stand.
They must plan the reservation and removal of skips and organise how they are filled. It is the responsibility of each
worker either to cover the skips, or to weigh down the rubble to prevent it from flying around.
You are reminded that no worker must climb into a skip or truck.
VI. INSTALLATIONS AVAILABLE DURING THE ASSEMBLY AND DISMANTLING PERIODS
VI.1. INSTALLATIONS IN COMMON
To ease the general organization of assembly and dismantling, and improve working conditions, the Safety
Coordinator demand to the Organizer to ask the Venue to open additional communal toilet facilities in the exhibition
halls from the first day of assembly to the end of dismantling. A maintenance service will see to the cleaning of
these facilities
The toilet facilities that are open will be indicated on the plans posted up at the halls entrances.
35
VI. 2. CLOAKROOMS
The company is required to place cloakroom facilities (if necessary) at their staff’s disposal, in application of current
legal texts, available for consultation from the organizer.
There will be no canteen for meals.
VI. 3. TELEPHONE ON SITE
Each company places at its staff’s disposal a telephone accessible when the site is open for work.
VI. 4. ACCOMMODATION
The Company is responsible for providing off-site accommodation for its staff.
VII. ACCESS CONTROL
VII. 1. PROTECTION OF WORKERS
VII. 1. 1. Medical fitness
All personnel called upon to work on the site must be recognised as being medically FIT, and have undergone the
obligatory medical examinations and vaccinations associated with the exercise of their profession, as well as those
required by Medicine of Work.
These certificates must be available on the site.
VII. 1. 2. Safety training
In conformity with current regulations, and at its own responsibility, the company must ensure that every worker
arriving on the site has attended safety-training sessions. (Presentation of special risks, conditions of traffic
movements outside and inside the site, safety conditions applicable when carrying out work, special safety
instructions, explanation of the operating method, follow-up of preventive measures that have been defined for each
task in the Individual Safety and Health Protection Plan).
VII. 2. REGISTERS
VII. 2. 1. Legal Registers
The enterprise must hold obligatory legal documents at the site, as they may be asked for by administrative
inspection services.
VII. 2. 2. Joint site visits
When they arrive on the assembly and dismantling site, companies who have never worked on the site before must
make a joint inspection visit with the Safety Coordinator of their stand. A site visit file will be established by the
Coordinator and signed by each company manager.
The safety and protection measures are defined with the site managers and the stand Safety Coordinator in
reference with the G.H.S.P.C.P established by the Coordinator, taking account of the event G.H.S.P.C.P according to
the state of the site at the time of the visit and the way the visit is carried out.
VII. 3. ACCESS
Access to the show site is only possible for persons and vehicles carrying authorisation
or a badge given by the organizer.
Badges will be distributed to each worker in the event.
Notices prohibiting access to the public stating the essential safety regulations to be observed on the site will be
posted up at the halls entrances. These accesses will be guarded. Visits to the worksite by persons other than the
authorised workers (children, friends, family, pets…) are strictly forbidden.
36
VIII. PROTECTION
The workers are reminded that they must give priority to COLLECTIVE protections over INDIVIDUAL
protections, anytime that it is technically possible.
VIII. 1. COLLECTIVE PROTECTION
Definition: Standardised means of protection set up by a company (barriers, nets, floor, cladding, guard rails…);
designed to ensure the collective safety of staff working at a height or on an upper floor during assembly and
dismantling.
This collective protection must be rigid composed of a high and low hand rail and a
baseboard, safely attached and must be installed from the outside with appropriate
means, before any work is purchased on a storey or at height during assembly or
dismantling. It must be removed only after the installation of the definitive protection or
partition. The stairs must be assembled as a priority and made safe by guardrails as
soon as they are set up.
The stairs cavities must be protected (Closed or with a guardrail).
Material deliveries access must be secured.
It is reminded that high decorative parts must be designed to take collective protection
For the dismantling all these protection must be reinstalled.
Each company in their respective Individual Health and Safety Protection Plan must
describe collective protections.
The company must see to the maintenance of collective protections and will be held responsible if work is carried
out in areas not prepared and not protected. It must intervene immediately at any direct request from the stand
Coordinator to restore or supplement these protections.
Article R 4323-65 – The collective protection devices must be designed and installed in order to avoid a
gap at work station access points namely when a ladder or staircase is used. However when such a gap is
unavoidable measures must be taken to ensure equivalent safety.
If a company fails to establish collective protection, the absence of which constitutes a risk for other trades and its
own staff, the exhibiting company will have these collective protective measures set up by a company of its choice, at
the expense of the defaulting company.
Any ensuing work stoppage will also be charged to the defaulting company.
VIII. 2 INDIVIDUAL PROTECTIONS
When collective protection system cannot be implemented, the workers protection must be ensured by appropriate
“stop falling” system that cannot permit a free fall as more as one meter. When this kind of equipment is used, the
worker must never leave alone.
Companies that have to intervene during the assembly and dismantling periods must, among other things, provide
their staff with the following individual protection equipment (IP):
- Work clothes,
- Gloves adapted to the work,
- Safety hard hats compliant with standards,
- Safety shoes (reinforced toes + anti-perforation soles),
- Safety harness that conforms to standards when the collective protection provisions cannot be implemented.
(Art R 4223-61 of the Work Code).
- Welding mask and safety goggles during welding, unloading or grinding work.
Respect for these provisions, and the upkeep and good condition of this equipment is the responsibility of each
company.
37
Wearing safety shoes (safety toe-caps + anti-perforation soles) is compulsory for any
person entering the show site during the assembly and dismantling periods.
For all people working from elevated platforms and any task presenting a risk, wearing a
hard hat is compulsory
IX. GENERAL RULES OF CONSTRUCTION
IX. 1. DECORATIONS
The decorations must, as much as possible, arrive on the site ready to be assembled so as to
reduce building operations to the minimum and the risks which result from this. They must be
designed for safe, clean dismantling.
It is strictly forbidden to « blow out » panels and partitions during dismantling
IX. 2. WORKING AT HEIGHTS
Decree nr 2004-924 of 01.09.2004 concerning the use of work equipment made available for
temporary work at a height and integrating new provisions in the labour code
(Articles R 4323-58 to R 4323-90).
Ladders, stepladders and footstep platforms must not be used as work positions.
(Article R 4323-63 of the work code)
However these facilities may be used when it is impossible to use equipment providing a collective protection to the
workers or when the risk has been evaluated as low and the work is for a short and non-repetitive length of time
(article R 4323-63 of the work code)
The company must provide the prevention installed when using this means.
The companies may work at heights with scaffoldings or mobile platforms
Approved personnel must assemble scaffolding, respecting the directives or instructions of the manufacturer; the
platforms must be correctly positioned, guardrails and stability props must be in place.
Article R 4323-77 – scaffolding must be equipped on the exterior sides with collective protection devices as
outlined in paragraph 2 of the article R 4323-59.
The scaffolding must be level when it is used.
The wheels of mobile scaffolding must be locked in position when it is in use.
No worker must remain on mobile scaffolding while it is being moved.
For the assembly of scaffolding, steps, etc…, it is essential for companies to equip their personnel with hard hats
and safety harness, in addition to safety shoes and gloves. They must make sure that the use of these I.P. by their
personnel is effective.
Legal restrictions concerning work at heights must be respected.
38
IX. 3. MEASURES TAKEN CONCERNING CO-ACTIVITY
Companies must provide a detailed assembly and dismantling schedule in their I.H.S.P.P
Any work which might create a situation placing workers over each other must be resolved by
carrying out the work at different times, or with special protection arrangements.
Within the framework of the timetable of assembly and dismantling work, companies acting on the same site must
take all appropriate individual protection measures to prevent hazards caused by superimposed work, particularly
during the installation and dismantling of gantries, signposting, light adjustments of the altimetric readings, and
assembly/dismantling of large equipment.
The exhibitor or his project manager must set up a work schedule taking into account a chronological order of
assembly, to avoid tasks at different levels in the same site and to carry out these tasks using suitable means.
These means can be common to several workers or companies.
This chronological order will be in the same way adapted to dismantling.
IX. 4. SITE CONNECTIONS / LIGHTING
IX. 4. 1. Regulations
Electrical installations on the worksite must be carried out according to regulations in force.
The personnel working on the electrical installations must have received training and must hold an approval
certificate under publication UTE C 18510.
Moreover, companies, which use the installations, are required to point out immediately any defect or deterioration
they observe to the managers of the Exhibition site.
The technical traps of the hall must be correctly closed or protected in case of temporary
opening to avoid any risk of falling of people.
An approved body must inspect the worksite electrical installation before being brought into service. This inspection
report must be available for consultation and kept on site throughout the assembly and dismantling periods.
To avoid risks of electrocution, deterioration of electricity cables, and the multiplication of connections on a same
line: Unauthorised connections on the existing power points in the halls will not be tolerated.
All the worksite cables and extension leads must be in good condition and compliant with current standards.
Worksite electricity cabinets are available from the Park.
IX. 4. 2. Lighting
The general lighting in the work areas must be compliant with lighting regulations determined by decree nr 83.721
of 2 August 1983 and repeated in the work code in articles R 4223-1 to 12
Light intensity in working areas must be at least
120 Lux, and 60 Lux in traffic movement aisles.
The assembly and dismantling of decors may obscure the light in the halls (roofing,
canopy, stretched ceiling…), so provisional lighting must be provided.
IX. 5. PREVENTION OF RISKS OF PROFESSIONAL DISEASES
IX. 5. 1. Hazardous materials
It is imperative for any company that needs to use hazardous products to send the safety data sheets to the Safety
Coordinator and to the Fire Safety Control Agency, and put in place the protection measures specified on the
sheet.
39
Companies are informed that any glue, resins, paint and products used must be free
from solvent, ether, glycol, and be odourless and antiallergic.
IX. 5. 2 Noise disturbance
The use of noisy machines or equipment must adhere strictly to current regulations.
All necessary methods and provisions must be used (hood, screen, silencer etc…) so as not to exceed the
regulatory limits as regards acoustic levels.
IX. 6 RULES FOR USE OF ELECTRICAL TOOLS, FIXED OR PORTABLE.
To avoid dust, fumes emission or noxious emanations when fixed or portable electrical tools are used (Saws,
sanders, blowtorches, welding torches, etc…), efficient protection means must be provided (Central vacuum, masks,
glasses…).
Only water disc cutters will be allowed for cutting tiles, stones…
To be accepted into the halls, electrical cutting or sanding tools, fixed or portable,
must be equipped with a vacuum or dust collection system.
Art. R 4412-70 of code of work
These appliances must be compliant with the standards (CE), be in good operating condition and equipped with
their protective shields. They must in no circumstances be placed in the movement aisles, and the electricity
supply must be disconnected when they are not in use.
IX.6. 1 Fire permit
An extinguisher appropriate to the risks must be placed by the user company near hot point work (welding stations,
etc…)
For any grinding or welding operation, a fire permit must be applied for from the venue department in charge.
Gas bottles under pressure must be protected from knocks, falls and heat, and no unauthorised person must be
able to have access to them.
It is forbidden to keep or store gas bottles, full or empty, in the halls.
X. FIRE SAFETY
The fire safety regulations are deposited with the organizer and available in the Exhibitor Guide.
The Official Safety Committee is very strict as regards structural construction (construction and decoration
materials, solidity and stability of structures, upper floors, emergency provisions, electrical fittings, etc...).
The decisions taken by the committee during its tour of inspection are enforceable immediately.
At the time of this Committee’s tour of inspection, the stand installation must be complete. The exhibitor (or his
representative) must be present on the stand and be in a position to supply fire reaction reports drawn up by an
approved French laboratory in respect of all materials used, together with the reports of inspections of electrical
installations, soundness of structures, etc...
Failure to respect these regulations may involve the removal of materials, or it may be forbidden for the stand to be
opened to visitors.
40
XI. ORGANIZATION OF EMERGENCIES
XI. 1. COMPANY EMERGENCY MEASURES
The company must have a first aid kit available on the site. The contact details of the show’s emergency first aid
post are indicated on the halls plans.
The first-aid worker present within each company on the site will provide first aid in the event of an accident.
1 First aid worker for 10 employees.
They must wear an identification pictogram on an armband or on their helmets and their names must be entered in
the I.H.S.P.P.
In case of accident precise:
The hall
The stand name
The lane and the stand number
Number of people involved and injuries kinds
THE EMERGENCY PHONE NUMBERS ARE DISPLAYED AT THE TECHNICAL OFFICE
XI. 2. COLLECTIVE ORGANIZATION OF THE SHOW
REMINDER OF THE EMERGENCY PHONE NUMBERS
EMERGENCY POST : MED EVENT
HALL 1 - +33 (0)6 81 29 80 63
CENTRAL SURVEILLANCE POST: +33 (0)1 72 72 18 18
FIRE SERVICES: +33 (0)1 72 72 15 32
XII. THE INDIVIDUAL HEALTH AND SAFETY PROTECTION PLAN
All the exhibitor’s stand providers must draw this document
At least 30 days before any assembly for main contracts
At least 8 days for work of short time and/or finishing work.
All the companies working for the exhibitor must give this form to stand employer and to the
safety coordinator if the case arises before any work on building site.
It gives a detailed analysis of the construction and execution processes as well as the chosen operational methods
when they have a particular effect on the health and safety of the people working on the site.
XII. 1. THE EXHIBITOR.
The exhibiting company must give a copy of the Safety Instructions drawn up by the show Safety Coordinator to
their service providers or to the safety coordinator appointed for his stand. This document deals with the selected
general organization measures which are of a nature to have an influence on the health and safety of the workers.
XII. 2. COMMUNICATION OF THE DOCUMENT
The stand Safety Coordinator is required to communicate to every company working on the site (at their request)
the names and addresses of the other contracting companies, together with their I.H.S.P.P.
XII. 3. AVAILABILITY OF THE I.H.S.P.P.
A copy of the I.H.S.P.P. must be available at all times on site for consultation by the companies concerned.
41
VI - Fitted stands
DESCRIPTION OF PRE-EQUIPPED BOOTH
•
White aluminum frame height 240 fill white melamine
•
Dark grey carpet tiles ref 9051
•
1 track of 3 spots-light for 9sqm
•
1 electrical box 3 kilowatts intermittent network with an outlet
•
1 sign flag 60x20 cm pvc digital printing with the name of the exhibitor and
number on both sides
•
Daily cleaning
Dossier Technique de l’exposant – Transports Publics – Paris 10-12 juin 2014
42
Sign board registration
.
Name of Event : SALON DES TRANSPORTS PUBLICS 2014
Booth n° :
Company :
Valérie FROT
3 rue de Messy - 77410 Charny
Tél : 01 60 61 00 44 - Fax : 01 60 61 07 70
[email protected]
Name of contact :
Adress :
City :
Your order will be considered upon
receipt of your payment, to be sent to
Country :
TVA number :
Phone :
Returned on copy before May 16,
2014 to :
Fax :
Bank detail
Code banque : 10207 - Code guichet : 00047
N° de compte : 04047013168 - Clé RIB : 81
Domiciliation : BP RIVES DE ROISSY - SWIFT : CCBPFRPPMTG
IBAN :FR76 1020 7000 4704 0470 1316 881
E-mail :
According to my order, I definitively choose the following option:
Private booth (You have your own decorator)
Pre-equiped booth
Semi-equiped booth
Specify what you want to keep among the following elements:
White aluminum frame height 240 fill white melamine
Dark grey carpet tiles ref 9051
1 track of 3 spots-light for 9sqm
1 electrical box 3 kilowatts intermittent network with an outlet
1 sign flag 60x20 cm pvc digital printing with the name of the exhibitor and number on both sides
Daily Cleaning
(Please select the choosen option – Without any information from of your part, you will have an pre-equiped booth)
Just pre-equiped booth will have a sign board.
Please give us the exact text of your company, the name you want on your signboard.
(maximum 2 lines of 16 characters)
Date and signature of Stamp of Company
43
booth Layout
Please indicate precisely all elements of your booth, indicating the aisles and
adjoining booth
Please indicate the place of your electrical box in your booth.
44
Additionnal orders
For exhibitors
exhibitors
Name of Event : SALON DES TRANSPORTS PUBLICS 2014
Returned on copy before MAY 16,
2014 to :
Booth n° :
Company :
Valérie FROT
3 rue de Messy - 77410 Charny
Tél : 01 60 61 00 44 - Fax : 01 60 61 07 70
[email protected]
Name of contact :
Adress :
City :
Your order will be considered upon
receipt of your payment, to be sent to
Country :
TVA number :
Phone :
Fax :
Bank detail
Code banque : 10207 - Code guichet : 00047
N° de compte : 04047013168 - Clé RIB : 81
Domiciliation : BP RIVES DE ROISSY - SWIFT : CCBPFRPPMTG
IBAN :FR76 1020 7000 4704 0470 1316 881
E-mail :
Désignation
Price/unit
Partition of 100 x 240
63.00 €
Partition of 50 x 240
53.00 €
Glass partition of 100 x 240
102.00 €
Glass partition of 50 x 240
94.00 €
Grid partition of 100 x 240
84.00€
Grid partition of 50 x 240
77.00 €
Solid door
91.00 €
Shelf of 100 x 30 – unit
29.00 €
Sloping shelf of 100 x 30 – unit
29.00 €
Banner – linear meter
33.00 €
Halogen of 500 watts
73.00 €
3 spotlights of 100 W each
82.00 €
87.00 €
90.00 €
Low voltage spolight
52.00 €
Socket of 10 Amps
32.00 €
Socket of 16 Amps
34.00 €
Needle mesh carpet (45 colors) – sq. m
11.00 €
Velvet carpet – sq. m
Quantity
Total ex VAT
14.00 €
TOTAL ex VAT
TVA 20%
TOTAL VAT incl.
Date and signature of
Stamp of Company
45
Rental conditions
Article 1 : ORDER
1.1 Unless agreed otherwise beforehand, no order will be taken into account if it is not accompanied by payment .
Article 2 : DELIVERY
2.1 The details of the stand must be clearly stated on the purchase order to facilitate delivery.
2.2 In the absence of the customer upon delivery or recovery equipment, the right established by International Moduling have value
voucher number and condition of the equipment delivered and picked up .
2.3 Order Cancellation : by registered mail at least 10 days before the delivery date, date of first presentation authentic .
2.4 In case of refusal of the material by the customer upon delivery , and for whatever reason, the total of the invoice is payable to
International Moduling .
2.5 International Moduling , according to its logistical requirements or specific instructions from the organizers of the show, reserves the
right to choose the delivery day . Therefore, the desired delivery date by the customer only indicative .
2.6 In case of force majeure only * Moduling International reserves the right to provide replacement furniture ordered different
hardware. The replacement equipment will be systematically delivered a higher rental value to compensate the damage suffered.
Article 3 : OBLIGATIONS OF TENANT
3.1 The tenant is responsible for the rented equipment , delivery to recovery.
Assurance that material is mandatory. Denial of insurance involves the full responsibility of the renter in case of damage or loss of
equipment. Regulation confirms the tenant warranty. The warranty does not cover the risk stolen.
3.2 Delivery : no complaint about the state of rented equipment will be taken into account if it has been within 24 hours of delivery, a
letter of complaint justified.
3.3 International Moduling reserves the right to recover the leased equipment at the end of the event . The tenant must take all steps in
this direction , and in particular remove all objects or documents that may belong to him . International Moduling can in no way be
held responsible for any loss or any damage during the return of the equipment .
3.4 The rented equipment remains the property of International Moduling . It can not be transferred , moved or seized .
3.5 In case of voluntary degradation of the material, recorded during the recovery, the customer agrees to reimburse repair Moduling
International .
Article 4 : Prices
4.1 The prices are VAT for the duration of the event - 15 days maximum - for delivery to Paris and Paris region, hours and days.
4.2 International Moduling reserves the right to charge a surcharge :
•
Deliveries in hours and holidays ;
•
The additional deliveries to the customer's request ;
•
Deliveries outside of Paris and the Paris region ;
•
Special orders due to :
 The importance of the leased equipment ;
 The duration of the lease ;
 The modification of standard equipment ;
 Any other specific request ;
 A special handling .
4.3
The price shall be that in force on the date of delivery.
Article 5 : Disputes
5.1 For any dispute or litigation , the court will have jurisdiction to Meaux .
5.2 Injury Commercial , industrial or financial :
No compensation may be claimed from International Moduling for loss of use or any commercial problems , whatever the cause or
origin.
Article 6 : Retention of ownership
6.1 The leased equipment is the full International Moduling property and is elusive.
* Bad weather, traffic problems , unavailability of materials or any other cause ... defined by International- Moduling as majeure.
46
VII – Additional information and orders
Exhibition catalogue
All exhibitors are automatically entitled to a free presentation sheet in the exhibition catalogue.
In addition, exhibitors can also purchase a colour logo, advertising page, etc. (see the
exhibitors’ media kit on the website at www.transportspublics-expo.com)
Contact: Fabienne Guigue
Tel: +33(0)1 40 24 17 00
There is an Exhibitor Space available online via the www.transportspublics-expo.com website.
This is password-protected. Your login and password supplied by [email protected] enable you
to enter key data to be published in the catalogue.
The form has space for a presentation of your business, one of your innovations, your address,
the name under which your company is to appear in the alphabetical list of exhibitors, and so
on.
Please complete this information in English and French.
NOTE: You must complete this form no later than April 18, 2014 via your online
Exhibitor Space in order to feature in the catalogue.
Vehicles on display
To manage display vehicle arrivals and departures, please complete the form: “Display vehicles”
and return it to LCDE before May 2 2014.
Form no.1, page 50.
Badges
For exhibitors
Exhibitor badges can be ordered via www.transportspublics-expo.com (in your exhibitor space)
from April 23, 2014 onwards.
Once you have completed your order, you will receive the badges by e-mail, ready to be printed
off. Badges will feature the exhibiting company’s name and the name of the individual in
question. Take care of them; you will need them to get into the exhibition venue.
For set-up operations
10 “Set-up” badges will be sent to you during April, at the same time as the invitations.
Invitations
Complimentary invitations for your clients will be sent to you during April.
•
•
•
•
•
•
•
For
For
For
For
For
For
For
stands
stands
stands
stands
stands
stands
stands
of
of
of
of
of
of
of
between 9 and 17sqm: 30 invitations
between 150 and 249sqm: up to 130 invitations (as requested)
between 250 and 499sqm: up to 210 invitations (as requested)
over 500sqm: up to 300 invitations (as requested)
You will also be provided with electronic invitations. Please circulate these widely.
NB: There will be an on-site admission fee for individuals without an invitation who have not
registered prior to the start of the exhibition.
47
Meeting venue hire
Meeting rooms are available for hire in the Exhibition centre.
Contact:
VIPARIS – Nadège LELOIR
Tel: +33(0)1 40 68 14 05
Fax: +33(0)1 53 30 67 46
Handling equipment hire
On your set-up day, please ensure you have all the equipment required for your stand to be
installed.
Handling and transportation equipment may be hired from Clamageran.
Order form no.2, page 51, to be returned before May 23, 2014
Lunches and Catering
A wide variety of catering solutions are available within the exhibition site, ranging from table
service to takeaway solutions:
- the exhibition Restaurant offers waiter service and an a la carte lunch menu.
- The Café de Seine, Méli Mélo cafeteria and the Boutique Paul store serve lunches and snacks.
For lunch and reception orders, opt in preference for local, seasonal products. Ensure
you gauge quantities appropriately to avoid needless waste.
Site watch
Site watch for the Exhibition Centre is provided from June 1-9, 2014.
This site watch covers communal areas and exhibition access points.
If you wish to have additional security protection for your stand, please contact: Guard’Events
and/or complete the enclosed order form before May 23, 2014.
Order form no.3, page 52
48
Stand cleaning
Daily cleaning of fitted stands (dustbins emptied and carpets vacuum cleaned) is provided every
evening. A clean-up service is available on call throughout the day.
Waste sorting points will be put in place throughout the exhibition to facilitate recycling.
Please also ensure you organise waste sorting on your stand:
- paper, cardboard (yellow bags in aisles)
- glass (green bags given out on first day )
- other waste (transparent bags)
If you have additional requirements, you may contact Millenium with specific requests before May
23, 2010.
Order form no.4, page 53.
Vehicle cleaning
Vehicle cleaning is at the exhibitor’s expense. If you wish to order external cleaning on the day of
arrival and/or daily cleaning during the exhibition, please consult
LCDE – Bruno McKay
Tel: +33 (0)1 53 68 14 64 - Fax: +33 (0)1 42 50 09 61
Hostesses
If you require host/hostess services for your stand, please complete and return the attached order
form to Alizée hôtesses before May 23, 2014.
Order form no.5, pages 54-55.
Accommodation
ATI can take charge of your hotel reservations.
Order form no.6, page 56
Stand furniture
La Compagnie can provide stand furniture.
Online catalogue: www.lacompagniemob.com
Order form no.7, pages 57 and 58, to be returned before May 23, 2014.
Plants
If you wish to decorate your stand with plants, you can complete and return the attached order form
to Atout Vert before May 23, 2014.
Order form no.8, pages 59 - 61.
Multimedia and computer hardware
Multimedia and IT hardware can be ordered from Eurinfor by completing and returning the attached
order form before May 23, 2014 or online at www.eurinfor.fr
Exhibitor contact logger
A device for logging your contacts at the exhibition can be hired from Applidget by returning the
attached order form before May 23, 2014.
Photograph
If you wish to take picture of your stand, you can call Agence Oblique before May 23, 2014.
Order form no.11, pages 68.
49
Form no.1: Vehicles on display
This form must be returned before May 2, 2014 to:
LCDE
Bruno McKay
28, rue Rosenwald
Tel: +33 (0)1 53 68 14 64
Fax: +33 (0)1 42 50 09 61
Company: ……………………………………………………………………………………………………………………….…………………………..
Tel: ……………………..…………….. Fax: ………………………………. e-mail: …………..……………………………….…………
Stand name: …………………………………………………………………………..……………… Stand no.:……………………..
Person in charge of stand: …………………………………………..…………… Position: ……………..………………..
Tel: …………………………………………….………………. ………Mobile: …………………………………………..………….
e-mail: …………………………………………………………………………………………………….. Stand surface area: ……..……….
To help us facilitate your arrival, please complete the following information:
ON-STAND
Number of vehicles: ……………
Vehicle(s) can be moved: oYES
oNO
If not, please provide lifting solutions.
If required, you may contact us with full details of your needs.
Vehicle type and dimensions: …………………………………………………………………………………………………….……
...............................................................................................................................................
………………………………………………………………………………………………………………………………………..……………………………..
Date and time of arrival of vehicles on stand: …………………………………………………………………………………
OFF-STAND
Number of vehicles: ………
Vehicle(s) can be moved:
o YES
o NO
If not, please provide lifting solutions.
If required, you may contact us with full details of your needs.
Vehicle type and dimensions: …………………………………………………………………………………………………….……
...............................................................................................................................................
………………………………………………………………………………………………………………………………………..……………………………..
Date and time of arrival of vehicles (off-stand): …………………………………………………………………………………
Date:
Signature and written agreement “certifié exact” (certified to be accurate):
50
Form no.2: Order form - Handling
FORWARDING SERVICES
FOR EXHIBITIONS
T R A N S P O RT- D O U A N E - M A N U T E N T I O N P O U R L E S E X P O S I T I O N S
Tel. National:
01 439 518 03
Tel. from Overseas: +33 (0)1 439 518 03
PARIS EXPO - Porte de Versailles
et d‘autres sites d’expositions à Paris /
and other exhibition venues in Paris
Tel.: 33(0)1 572 518 01 · Fax: 33(0)1 453 028 81
email: [email protected]
Paris Nord Villepinte - Le Bourget - Disneyland Paris
Tel.: 33(0)1 486 333 71 · Fax: 33(0)1 486 332 38
A envoyer à / Send to:
Regions Nord & Est de la France
Northern & Eastern regions of France
Tel.: 33(0)1 572 536 40 · Fax: 33(0)1 453 028 81
Sud de la France & Monaco
South of France & Monaco
Tel.: 33(0)6 208 377 98 · Fax: 33(0)1 453 028 81
LYON Eurexpo
(et autres sites d’exposition à Lyon - centre-ouest et
sud-ouest de la France) / (and other exhibition venues
in Lyon / middle-west and south-west regions of France)
Tel.: 33(0)4 789 006 00 · Fax: 33(0)4 789 051 61
Salons en Europe – Monde
Europe – Overseas trade shows
Tel.: 33(0)1 486 332 20 · Fax: 33(0)1 486 323 05
BON DE COMMANDE / ORDER FORM
DEMANDE DE DEVIS /
REQUEST FOR QUOTATION
Salon / Exibition name:
Exposant / Exhibitor:
Numéro de stand / Hall & Stand No.:
Contact sur salon / Contact person on site:
Portable N° / Mobile N°:
Bon de commande complèté par / Order form filled by:
Société / Company:
Tel / Fax / Email:
Adresse de Facturation / Invoicing address:
N° de Siret + TVA intracommunautaire / VAT Number:
Condition de Payment / Terms of Payment
Carte Bancaire / Credit card
Virement Bancaire / Wire transfer
Transport avant salon par / Transport before exhibition by
De / From
Date & heure livraison sur stand / Date & time of delivery at stand:
Colisage, dimensions et poids / Piece count, dimensions and weight:
Transport après salon par / Transport after exhibition by
Par chèque / By check
route / road
air / air
mer / sea
air / air
mer / sea
A / To
route / road
A Rendu / To
Date & heure de Livraison / Date & time of delivery:
Colisage, dimensions et poids / Piece count, dimensions and weight:
Manutention / On Site Handling
Chariot élévateur avec chauffeur / Forklift with driver: poids / weight
t
Date & l‘heure / Date & time
Durée approx. / Approx. duration
Main d’oeuvre / labour man: X
personne(s) / person(s)
Date & l‘heure / Date & time
Durée approx. / Approx. duration
Réception – Stockage marchandises / Reception – Storage exhibits:
Avant Salon / before exhibition
Stockage des emballages vides (enlèvement-stockage-relivraison) / Empty storage (collection-storage-redelivery):
Volume total / Total volume
M3 c/cbm
Autres / Others:
heure(s) / hour(s)
heure(s) min. 4 heures / hour(s) min. 4 hours
Après salon / after exhibition
Autres Services / Other Services
Formalités de douane et transit / Customs & Transit formalities:
Admission temporaire / Temporary import
Admission définitive / Permanent entry
Exportation définitive / Export
Assurance complémentaire transport / Additional transport insurance Valeur Total / Total value
EUR
Demandes particulières / Other special requests:
Date et Lieu / Date & place
Signature
Cachet de l’établissement / Stamp of the company
Toutes nos opérations sont effectuées à nos conditions générales de vente. (Ces conditions peuvent être obtenues sur simple demande auprès de nos services ou sur notre site internet.) Tout engagement ou opération vaut acceptation
pour la clientèle de ces conditions générales de vente. / All transactions are subject to our general sales conditions. (These conditions are available on request or in our company’s website.) Any commitment or transaction means acceptance of our general sales conditions by the customer.
51
Form no.3: Order form - Site Watch
SALON / EXHIBITION :____________________________________________
%
%
%
%
%
%
!
GARDIENNAGE!PARTICULIER!DE!STAND!
STAND!SECURITY!GUARD!
Raison!social/Compagny!:!!
Formulaire à retourner à :
!
Adresse/Adress!:!!
!
Code!postal/Post!Code!:!!!!!!!!!!!!!!!!!!!
!
Pays/Country!:!
!
!
!
Tél!:!
!
!
!
!
Fax!:!
!
!
!
!
!
!
!
!!!!!!!!!!!!!!!!!Contact!:!!
!
!!!!!!!!!!!!!!!!!Mobile!:!!!!!!!
!
!!!!!!!!!!!!!!!!!EAmail!:!
TVA!intracommunautaire:! !
!
!
!
Hall!:!
!
!!
!N°!de!stand!:!
Ville/Town!:!!!!!!!
10/12 rue des Morillons
75015 PARIS
!
!!!!!!!!!!!!!(Payment!without!VAT!for!EU!only)!
!
!
Tél : +33 (0) 1 56 08 01 39
Fax : +33 (0) 1 48 42 26 04
)[email protected]
!
Superficie/Size!:!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
%
Date :
Horaires /Time shot
%
%
%
%
%
%
%
%
• Une%personne%représentant%le%client% devra%être%présente%à%l’arrivée%et%au%départ%de%l’agent%de%sécurité.%Le%client%conjointement%avec%
%
%
%
%
%
%
%
%
l’agent%de%sécurité%devront%établir%un%inventaire%détaillé%du%matériel%présent%sur%le%stand%à%la%prise%et%fin%de%service.%
N’hésitez%pas%à%demander%à%GUARD’EVENTS%le%nom%et%n°%de%téléphone%du%responsable%Sécurité%sur%site%(en%cas%de%problème).%
%
%
%
%
%
%
%
•% A%person%who%represent%the%customer%will%have%to%be%at%the%beginning%and%the%end%of%our%guard’s%service.%The%customer%and%our%staff%
have%to%establish%an%inventory%of%the%sensitive%material%at%the%beginning%and%at%the%end%of%the%service.%%
% Don’t%hesitate%to%ask%us%the%name%and%telephone%number%of%the%person%in%charge%of%the%Security%on%the%site%(in%case%of%problem).%
!
%
!
PRESTATIONS
NB/QTY
PRIX/PRICE
Vacations de 12h00
Heures supplémentaires
TOTAL VAC/TOTAL SHIFT
252,00 €
€
32,00 €
€
TOTAL HT
€
CNAPS O,5 %
€
TOTAL HT + Taxe CNAPS
€
TVA 20 %
€
TOTAL TTC
€
!
%
!
!
%
Chèque%à%l’ordre%de%/%Cheque%to%the%order%:%GUARD’EVENTS%
Virement%bancaire%au%compte%de%/%Bank%transfer%to%(1)%
%
SANS!REGLEMENT!AVEC!LA!COMMANDE,!LA!PRESTATION!NE!SERA!PAS!EFFECTUEE!/!WITHOUT!PAYMENT!THE!ORDER!SERVICE!WON’T!BE!DONE!
Banque!
30056%
Date!:!!
Guichet!
N°!de!Compte!
Clé!RIB!
Domiciliation/Branch!adress!
SWIF!
00811%
08115308333%
89%
HSBC%FR%CAE%4%SEPTEMBRE%
CCFRFRPP%
!
!
Signature!:!
!
!
!
!
Cachet!de!la!société!/!Stamp!of!the!compagny!
SARL%AU%CAPITAL%DE%8.000%€UROS%2%%SIRET%438%724%338%00035%%2%APE%746%Z%%
Autorisation%administrative%n°1749%2%TVA%INTRACOMMUNAUTAIRE%:%FR%08438724338%
Membre%de%la%Fédération%des%Foires%Salons%et%Congrès%de%France%
52
Form no.4: Order form - Stand cleaning
VIPARIS - PORTE DE VERSAILLES
DU 10 AU 12 Juin 2014
NETTOYAGE DE VOTRE STAND
BOOTH CLEANING
MILLENIUM / EXPONET SAS
14 rue Ampère - ZA - 91430 IGNY
Tél. +33 1 60 19 72 72 - Fax. +33 1 60 19 72 79
Vos coordonnées / Your details
Batiment / building
Allée / Aisle
N° de stand / Booth number
Nom du Stand / Booth name :
Raison sociale / Company name
N° de TVA intracommunautaire / VAT number
Adresse / Address
Code postal / Country code
Ville / City
Pays / Country
Fax.
Tél.
E-mail
Responsable du dossier / Person in charge
DESIGNATION / DESCRIPTION
Remise en état du stand le 9/06/2014
PRIX HT / PRICE EXCL.TAX
QUANTITE / QUANTITY
TOTAL HT / TOTAL EXCL.TAX
2,00 € HT
X……….…. M² / sqm
….…...…....€
2,00 € HT
X….…...…....M² / sqm
….…...…....€
10%
X……….…. M² / sqm
….…...…....€
25,00 € / Heure / Hour
X….…...…....Heure / Hour
….…...…....€
Sacs poubelle le rouleau de 20 sacs (110l)
Dustbin liner (110 liters)
6,00 €
……………. Rouleau(x) / Roll(s)
….…...…....€
Démontage : dépose moquette (prix au m²)
Distmantling : taking up carpet (sqm price)
1,20 €
X……………M² / Sqm
….…...…....€
Démontage : évacuation déchets (prix au m3)
Distmantling : taking up waste (cbm price)
80,00 €
X……………M3 / Cbm
….…...…....€
Nettoyage des structures, dépoussiérage du mobilier,
enlèvement des plastiques de protection, aspiration ou
lavage des sols.
Cleaning before the opening on 16th june 2013
Removal of plastic, dusting of counters and furnitures,
cleaning of floor
Nettoyage journalier du stand (prix au m²)
Sol à aspirer
Carpeted stand
Ramassage des déchets, vidage des corbeilles, aspiration
des sols, essuyage du mobilier
Stand daily cleaning (sqm price)
Vacuum-cleaning of floors, emptying ash-trays and wastepaper baskets, dusting of furniture and desks
Sol à laver
Washing floor
Service propreté en cours de journée
Cleaning Service during the day
Location de bennes (nous consulter)
TOTAL HT / TOTAL EXCL.TAX
Waste container renting (on demand)
TVA 20,00% / VAT 20,00%
….…...…....€
TOTAL TTC / TOTAL INCL.TAX
….…...…....€
….…...…....€
Le paiement est à joindre obligatoirement à la commande. Toute demande non accompagnée du règlement ne sera pas prise en considération.
Payment must be inclosed with the order. Order without payment will not be registered and will be returned on receipt.
Chèque à l'ordre de MILLENIUM / EXPONET SAS
Par virement à MILLENIUM / by bank transfer to MILLENIUM
Pour les paiements depuis l'étranger, uniquement les virements bancaires seront acceptés.
For the payments from foreign country, only bank transfers are accepted (no cheque)
HSBC / UBP NEUILLY SUR SEINE
Banque
Agence
N° de compte
Bank
Agency
Account number
30056
00650
06503874252
IBAN
FR76 - 3005 - 6006 - 5006 - 5038 - 7425 - 226
Clé RIB
Key RIB
26
BIC
CCFRFRPP
Cachet et signature
Firm's stamp and signature
Membres des Fédérations / Affiliations
SAS AU CAPITAL DE 40.000 EUROS - RCS EVRY N°B 429 486 319 - SIRET N°B 429 486 319 000 24 - APE N°8121 Z - TVA INTRACOM FR 154 294 863 19
53
Form no.5: Order form - Hostesses
PURCHASE ORDER ALIZEE HOTESSES
PUBLICS TRANSPORTS EXHIBITION
FROM JUNE 10 TO 12TH 2014
LOCATED IN THE PARC DES EXPOSITIONS AT PORTE DE VERSAILLES, PARIS HALL1.1-1.2
In order to facilitate staff ordering, we offer a choice of 3 day plans of 8 hours each,
including transportation, meals and attire loan.
Plan
Daily rate (1)
(before tax*)
Basic
183.00 €
Bilingual
183.00 €
Trilingual
191.00 €
Number of
hostesses (2)
Number of days
(3)
TOTAL
(1*2*3)
*VAT 20%
Languages :
English
German
Spanish
Italian
Other
Specify: …………………
Special requirement(s): .................................................................................................
......................................................................................................................................
......................................................................................................................................
......................................................................................................................................
___________________________________________________________________
Company: .................................................................................................................
Contact name: ........................................................................................................
Address: ....................................................................................................................
......................................................................................................................................
Telephone: ................................................................................................................
Fax: ..............................................................................................................................
Email: ..........................................................................................................................
www.alizeehotesses.com
9 7 r ue La fa ye tte – 7 5 0 10 P ar is – Tél . : 01 5 3 3 0 0 6 8 5 – Fa x : 0 1 4 0 0 7 1 8 34
S.A.R.L. AU CAPITAL DE 72 016 EUROS – R.C.S. PARIS 424 189 090 000 30 – APE : 741 G – TVA intra-communautaire FR 32 424 189 090
54
GENERAL CONDITIONS OF SERVICE
Please note Alizée’s general business conditions:

Any provision of services must be confirmed in writing as soon as possible, either by purchase
order, or by affixing your "Good for agreement" with the enclosed business estimate

Payment of 50% of the order amount including VAT and the rest when receiving invoice

Invoice payment by check, credit transfer or mail order

In the event of late payment, the customer will be responsible to pay an interest at the legal rate of
2,95% without giving place to setting in residence (law of December 31, 1992)

In case of a cancellation after the signature of this estimate and 48 hours before the beginning of
the operation fulfillment, the pre-payment amount will be restored. After this period, the prepayment will be kept.

Any started overtime is due.

All difficulties relating to the application of this contract will be subjected, failing an agreement
over this contract, to the Commerce court within the competence of the registered office of Alizée.
www.alizeehotesses.com
9 7 r ue La fa ye tte – 7 5 0 10 P ar is – Tél . : 01 5 3 3 0 0 6 8 5 – Fa x : 0 1 4 0 0 7 1 8 34
S.A.R.L. AU CAPITAL DE 72 016 EUROS – R.C.S. PARIS 424 189 090 000 30 – APE : 741 G – TVA intra-communautaire FR 32 424 189 090
55
Form no.6: Order form – Accommodation
To easily book your accomodation during the show, visit the exhibitors area or the following website :
www.transportspublics-expo.com/infospratiques/hebergement
56
Form no.7: Order form – Furniture hire
Votre interlocutrice / Your contact person :
Corinne MORTIER
[email protected]
Tél : + 33(0)1 84 28 00 34
16, rue Ampère
95500 GONESSE
TRANSPORTS PUBLICS 2014
Description
Couleur
Pack 1
PU
Prix total
104
Pack 2
V/O/R Option 1 : 1 chaise Iéna
Option 2 : 1 chaise Delta
B/N
Option 3 : 1 porte doc
B/N
Option 4 : 1 porte manteaux
B/N Option 5 : 1 comptoir Orsay
B/N
Quantité
Option 6 : 1 tabouret Azais
û
û
û
û
û
û
û
330
LA COMPAGNIE DE LOCATION DE MOBILIER - 16 Rue Ampère - 95500 Gonesse Cedex
TEL : + 33 1 84 28 00 30 - FAX : +33 1 84 28 00 50 - @ : [email protected]
57
58
59
CONDITIONS GENERALES DE LOCATION / RENTAL TERMS
Le fait pour le CLIENT de passer commande auprès de LA COMPAGNIE DE LOCATION DE MOBILIER (ci-dessous « La
Compagnie ») implique l’adhésion entière et sans réserve aux présentes conditions générales, qui se substituent à tout autre
document, accord écrit ou oral antérieur, ainsi qu’aux conditions générales d’achat ou de location du CLIENT, en tous leurs
termes.
Article 1 : Commandes
- Le client doit passer sa commande par écrit, avant l’exposition et au plus tard sur le lieu de l’exposition.
- La commande ne devient définitive qu’après la signature par le client de la confirmation de commande ou du devis envoyé
par La Compagnie. Il en sera de même pour toute demande de modification et / ou de commande complémentaire.
- Dès la passation de la commande par le client, il devra immédiatement joindre la totalité de son règlement (sauf conventions
contractuelles avec notre service commercial). Une commande non accompagnée de son règlement ne pourra être honorée.
Toute première commande devra être accompagnée des références commerciales du client et de son numéro de TVA.
Article 2 : Livraison
- La Compagnie s’engage à livrer le matériel la veille de l’ouverture de l’événement / de l’exposition, sauf accord spécifique
avec notre service commercial précisé sur la confirmation de commande. Si ces conditions de délai sont différentes de celles
de la commande, le client sera réputé les avoir acceptées, faute par lui d’avoir immédiatement annulé sa commande initiale
par lettre recommandée avec accusé de réception.
- L’adresse de livraison et le lieu spécifique de dépose devra figurer très clairement sur le Bon de Commande. La Compagnie
s’engage à livrer le matériel loué à l’endroit indiqué par le client et confirmé sur la confirmation de commande, ceci par toute
voie ou moyen à sa convenance, sauf instructions contraires du client. Le matériel déposé par La Compagnie sera considéré
comme livré.
- Toute réserve à la livraison (qualité, quantité ou délais) doit être exprimée et confirmée par pli recommandé dans les vingtquatre heures à compter de la livraison. A défaut, aucune réclamation ultérieure ne pourra être prise en considération. Le
locataire sera réputé l’avoir pris en bon état général avec l’obligation de le rendre tel quel en fin de location.
- En cas de refus du matériel par le destinataire final, pour quelque cause que ce soit, l’intégralité du prix de la facture établie
restera exigible auprès de la société facturée.
Article 3 : Obligations du locataire
- Le locataire devenant «gardien » des objets et du matériel loués pendant la durée de la location, il devra utiliser le matériel
loué conformément à sa destination usuelle et ne rien faire ou laisser faire qui puisse le détériorer. Vis-à-vis de La Compagnie,
le locataire est seul responsable de toute éventuelle détérioration, perte ou vol. Il devra prendre toutes dispositions utiles en
vue de se garantir contre les risques de dommages, pertes, vol ou autre et d’une manière générale tout sinistre dont il sera
tenu responsable envers La Compagnie.
- Le matériel loué reste la propriété exclusive de La Compagnie et ne peut en aucun cas faire l’objet d’aucun déplacement
ni cession quelconque.
- Le matériel loué ne peut être utilisé qu’avec l’accord de La Compagnie qui se réserve expressément le droit de le reprendre
sans préavis ni indemnité et sans préjudice de toute demande de dommages et intérêts et de poursuites judiciaires en cas de
manquement aux présentes conditions générales.
- La Compagnie reprendra possession du matériel loué dès la fermeture de la foire, exposition ou salon ; le locataire devra en
conséquence prendre toutes dispositions en ce sens et notamment enlever tout objet, documentation lui appartenant ou à ses
visiteurs. La Compagnie ne saurait en aucun cas être rendue responsable de la disparition, détérioration ou autres dommages
de tout objet ou autre que le client n’aurait pas retiré du matériel loué dès la fermeture de la manifestation.
- Sauf accord écrit émanant de La Compagnie, aucune modification ni transformation (présentation, alimentation électrique,
eau, etc.) ne pourra être effectuée sur le matériel loué. A défaut, des frais de remise en état pourront être refacturés à
postériori.
Article 4 : Tarification, facturation du transport et de la main d’œuvre.
- Les tarifs applicables sont ceux en vigueur au moment de la mise à disposition du matériel loué.
- Le prix de la location s’entend hors taxes, pour une durée de manifestation allant jusqu’à 10 jours.
- Le transport et la main d’œuvre sont inclus dans nos tarifs catalogue et E-Commerce uniquement dans le cadre de salons
et d’expositions en région parisienne, et dont La Compagnie est un fournisseur officiel. Les frais de main d’œuvre sont inclus
dans le cas d’un accès sans contraintes par poids lourd, d’une livraison en rez-de-chaussée ou par monte charge avec accès
palettes et transpalettes. Les livraisons « hors normes » (sans accès palette, par escalier, sur un sol non stabilisé, sans accès
véhicules, ou à des horaires non conventionnels (entre 22h et 6h00, le dimanche et les jours fériés) feront l’objet de frais
spécifiques. Les livraisons effectuées après l’ouverture officielle de la manifestation, des frais de transport complémentaires
seront facturés.
- Dans tous les autres cas (expositions isolées, événements ponctuels, livraisons en Province et Etranger, commandes indépendantes, …), des frais spécifiques de transport et de manutention feront l’objet d’une facturation complémentaire, au
cas par cas.
- Dans le cadre d’une tarification événementielle, les prix s’entendent « à l’enlèvement » à notre dépôt et pour une durée
d’immobilisation de 48h maximum. Tous les services apportés par la Compagnie (transport, déchargement, livraison, mise en
place, permanence, reprise, etc. …) feront l’objet d’une facturation supplémentaire. Un coefficient multiplicateur s’appliquera
au tarif de base, en fonction du nombre de jours entre le départ et le retour du matériel.
- Certaines commandes peuvent sortir du cadre des présentes conditions générales, de par leur durée d’utilisation, le lieu
d’utilisation, l’importance de la commande, la modification obligatoire du matériel standard, etc... Ces commandes feront
l’objet d’accords spéciaux.
- La facturation des commandes «longue durée» (supérieure à 10 jours) s’effectue par tranches de 1 mois à dater du jour de
livraison. Tout mois commencé est dû en totalité.
Article 5 : Commandes tardives et annulations
- Toute commande passée ou modifiée moins de 5 jours ouvrés précédant la livraison sera majorée de 10% ; moins de 24h
avant la livraison ou sur site sera majorée de 20%.
- Toute annulation de commande quelle qu’en soit la cause, entre le 15è et le 4è jour avant la livraison, entrainera l’exigibilité
de 50% du montant de la commande ; moins de 72H avant la livraison, la totalité du montant de la commande.
Article 6 : Dérogations
- En raison d’impératifs tenant à la disponibilité du stock et d’une manière générale aux conditions d’exercice de son activité,
La Compagnie se réserve expressément le droit de fournir en lieu et place du matériel commandé, un matériel identique, de
valeur et de fonctions équivalentes.
- Faute par le client de refuser ce matériel de remplacement au moment de la mise à disposition, soit en partie, soit en totalité,
il sera réputé l’accepter et souscrire aux obligations qui en découlent.
- Après livraison conforme à la confirmation de commande, en cas d’annulation totale ou partielle du mobilier, ou de changement de matériel, aucune déduction ne sera appliquée.
Article 7 : Litiges
- Toute contestation, quelles qu’elles soient et quelles qu’en soient l’origine et la cause, seront portées devant le tribunal de
Commerce de Bobigny (même en cas d’appel en garantie ou d’action en vertu d’une solidarité quelconque) et jugées en
conformité avec les présentes conditions générales de location tant qu’il ne résultera pas desdites conditions un obstacle à
cette attribution de compétence.
Article 8 : Assurance et responsabilité
- La garantie du risque de vol est subordonnée au dépôt de plainte auprès de l’autorité compétente.
- L’assurance couvrira les risques de vol ou de détérioration pour une période s’étendant de l’heure d’ouverture de l’événement, jusqu’à l’heure de fermeture. Le locataire reste gardien du matériel jusqu’à l’arrivée des équipes de reprise sur le lieu
de dépose (stand, zone, ...)
- Certaines références spécifiées sur la grille tarifaire, de par leur nature, leur usage, leur fragilité ou leur valeur, ne peuvent
pas faire l’objet d’une assurance. Elles sont réputées être sous l’unique responsabilité du locataire, de la dépose à la reprise.
En cas de perte ou vol de ce type de matériel, une facture de remplacement représentant 4 fois la valeur catalogue sera à
la charge du locataire.
Article 9 - Force majeure
Constitue un cas de force majeure tout événement défini comme tel par le droit français et qui a pour résultat de rendre
l’exécution de la prestation impossible ou déraisonnablement onéreuse. De façon expresse, sont considérés comme cas de
force majeure outre ceux habituellement retenus par la jurisprudence des tribunaux français, les cas suivants : les grèves
totales ou partielles, internes ou externes à l’entreprise, lock-out, intempéries, épidémies, blocages des moyens de transport
ou d’approvisionnement pour quelque raison que ce soit, tremblements de terre, incendies, tempêtes, inondations, dégâts des
eaux, restrictions gouvernementales ou légales, modifications légales ou réglementaires des formes de commercialisation,
pannes d’ordinateur, blocages des télécommunications et tous autres cas indépendants de la volonté expresse des Parties
empêchant l’exécution normale du Contrat.
La Compagnie est exonérée de toute responsabilité des conséquences dommageables résultant d’un cas de force majeure
et qui ne permettraient pas la livraison de la commande. Si par suite d’un cas de force majeure LA COMPAGNIE est dans
l’impossibilité d’exécuter ses prestations et d’assurer ses obligations, la commande serait annulée. La non-exécution des
prestations pour cas de force majeure n’ouvrira aucun droit à indemnité de la part de La Compagnie envers le client.
For the CLIENT, the fact of placing an order with LA COMPAGNIE DE LOCATION DE MOBILIER (ci-dessous «LA
COMPAGNIE») implies adhering in full and with no reservations to these TERMS AND CONDITIONS which apply
between the parties and take the place of any other document or prior written or oral agreement, as well as the
CLIENT’s terms and conditions of purchase or hire, in all their terms.
Article 1: Orders
- The customer should place his order in writing before the exhibition or on the exhibition premises at the latest.
- As soon as the customer has placed an order, he should immediately enclose full payment (unless previous
contractual agreements have been signed with our sales department). No order will be taken into account without its
its VAT number.
Article 2: Equipment deliveries
If delivery dates differ from those mentioned on the order, the customer shall be considered to have accepted them if
he does not immediately cancel his initial order by registered post with acknowledgement of receipt.
means available. The equipment deposited by LA COMPAGNIE shall be considered to be delivered.
- If the hiring party fails, within a deadline of 24 hours after the delivery of the hired equipment, to formulate any justito have accepted it in good general condition with the obligation of returning it as such at the end of the rental period.
No claims shall be accepted after this deadline.
- If the recipient refuses partial or full delivery, for any reason whatsoever, the principal shall still be liable to the
obligation of a 100% settlement of the LA COMPAGNIE invoice.
Article 3: Obligations of the hiring party
- LA COMPAGNIE holds the hiring party to be the only responsible party for any possible damage, loss or theft. The
hiring party shall be required to make all the necessary arrangements within his power, to prevent damage, theft and
other accidents for which he shall be held liable for with regards to LA COMPAGNIE; to use the hired equipment in
compliance with its usual purpose and to refrain from doing anything that may damage it.
- The hired equipment remains the exclusive property of LA COMPAGNIE, and under no circumstances whatsoever
tion in case of bankruptcy of the hiring party.
- The hired equipment may only be used with the agreement of LA COMPAGNIE which expressly reserve itself the
right to reclaim it without notice nor compensation notwithstanding any requests for damage and legal action in case
of failure to abide by the general conditions mentioned above.
- LA COMPAGNIE shall regain possession of the hired equipment at the end of the fair, exhibition or show. The hiring
party shall consequently make all the necessary arrangements to allow LA COMPAGNIE to do so and shall notably
remove or take away any objects, brochure and other items belonging to him or his visitors. LA COMPAGNIE shall
under no circumstances whatsoever be held liable for the disappearance, deterioration or damage of any object or
other item which the customer has left in or on the hired equipment, at his departure at the end of the event.
may be carried out the hired equipment without written consent from LA COMPAGNIE. Otherwise, the subsequent
refurbishment fees shall be invoiced to the hiring party.
Article 4: Pricing, transport and labor fees
- The price of the rental is that of the applicable tariff during the rental period.
- Prices are meant ex-VAT, for a maximum duration of ten (10) days.
- Transport and labor costs are included in our catalogue and E-commerce rates only on fairs and shows for which
stair cases, unsteady ground, unconventional hours, with limited parking access …) will be subject to extra charges.
labor fees will apply, on quotation.
- The use of “event” tariff, prices are intended ex-works, and for a maximum duration of 48 hours. Any
service provided by LA COMPAGNIE (transport, unloading, delivery, furniture setting, taking back …) will be invoiced
separately. A downtime ratio will be applied on prices, according to the number of days between departure and return
of the material.
- Special orders may be placed and accepted outside the framework of general terms and conditions, according to
orders are subject to a special agreement between the parties.
- Invoicing of long-term orders (over 1 month) is done on a monthly basis starting from the delivery date. Any month
begun shall be owed in full.
Article 5: Late orders and cancellations
20% less than 24h before the delivery.
- A 50% restocking fee will be invoiced on orders cancelled for any reason, between 15 and 4 days before the
delivery ; orders cancelled, less than 72h before the delivery, will be fully charged.
Article 6: Dispensations
- Due to furniture turn around, deadlines and conditions governing its activity in general, LA COMPAGNIE expressly
reserves itself the right to supply identical equipment, of the same value and/or conditions of use, to replace it.
- If the customer does not refuse this replacement either partially or totally on its delivery, he shall be considered as
having accepted it and subscribed to the resulting obligations.
- No deductions shall be applied for all fully or partially cancelled equipment or for any change in furniture.
Article 7: Disputes
In the event of a dispute, the French text hereof shall solely be authoritative, and the parties shall refer the matter
exclusively to the Bobigny Commercial Courts. Disputes shall be judged in compliance with the general terms and
conditions stated above - provided that these said conditions do not impede the attribution of competence.
Article 8: Insurance & responsibility
- The theft risk cover requires the lessee to lodge a complaint with the competent authority.
- Insurance will cover the risks of theft and damage from the moment of the opening to the closure of the event. The
client is the responsible for the material until the arrival of the teams on the premises of the delivery.
them any insurance coverage. These products will be under the sole responsibility of the client, from the delivery to
the pick-up. In case of theft, loss, or any damage caused to such material, a compensation invoice will be charged to
the client, worth 4 times the catalogue price.
Article 9 - Force majeure
and water damage, storm, government restraints, interruption of information and communication means, computer
cracks, legal measure restraining trade, or any other situation beyond the parties’ control, and preventing LA COMPAGNIE from providing the service.
LA COMPAGNIE will not be considered liable with the consequences and damages induced by a case of Force Majeure that would prevent the furniture delivery. If the execution of service is made impossible by a situation of Force
Majeure, LA COMPAGNIE will be cancelling the order, with no compensation or indemnity for the hiring party.
60
Form no.8: Order form – Plant decorations
Location de plantes et décors paysagers
PRICE LIST OF PLANTEDN GREEN ON 2014
ORDER FORM
YOUR ORDER MUST HAVE RETURNED BY FAX OR EMAIL
before May 30th 2014 at the latest
and confirmed by email with the regulation payment before the delivery
Fax$:$+33$(0)1$34$62$50$45$0$Email$:[email protected]
Visual
Name
Unit Price 1 in
3 days
Commanded
quantity
Rising except
tax
Areca Touffe Ht
150/180
Areca Touffe Ht
180/200
70.00 €
Bambou touffe Ht
180/200
49,00 €
Bambou touffe Ht
200/250
72,00 €
Buis Boule dia
045/050
46.00 €
Buis Boule dia 060
77.00 €
Buis Boule dia
100/120
136.50 €
61
Visual
Name
Unit Price 1 in
3 days
Buis Pyramide
Ht 080/100
55,00 €
Ficus Benjamina
Touffe Ht 180/200
63,00 €
Phoenix Roebellini Ht
130/150
54,50 €
Kentia touffe Ht
180/200
62,00 €
Kentia touffe
Ht 220/250
100,50 €
Laurier Boule dia
060 Ht 170/180
62,00 €
Laurier Boule dia
070/080
Ht 200/220
88,00 €
Laurier Boule dia
090/100
Ht 200/220
100,50 €
Commanded
quantity
Rising except
tax
62
Visual
Name
Unit Price 1 in
3 days
Laurier Pyramide Ht
170/180
43,00 €
Laurier Pyramide Ht
180/200
56,50 €
Atomium Pompon Ht
180/200
49,50 €
Cyprès Spirale
Ht 180/200
61,00 €
Cache pot Tutti
dia 040
6,00 €
Lierre Haie 100 Ht
100/120
121,60 €
Lierre Haie 1,20 Ht
180/200
131,00 €
Bac de Bambou Ht
180/200
107,00 €
Commanded
quantity
Rising except
tax
63
Visual
To Deliver the day and the hour
Name
Unit Price 1 in
3 days
Bac Composition Larg
0,50 Ht 150
115,00 €
Bac Compositon dia
0,40 Ht 120
95,00 €
Flowers
To consult us
Flowers
To consult us
To start again in the daytime and the
hour
Commanded
quantity
Rising except
tax
Total amount
except tax
The vat 20 %
Taking up any
included tax
64
NAME OF THE STAND
Number of the stand
INVOICING
COMPANY
Adress
Zip code/city
Télephon
Fax
N° TVA
Email :
SIRET
BON POUR COMMANDE
company name
Après avoir pris connaissance de nos conditions générales de location
date$
signature$
stamp$commercial$
GENERAL CONDITIONS OF RENT
Our prices get on HT for a period of the show in Paris, organized and resumed included
Every command must be confirmed in writing dressed in a commercial stamp, in a signature, and accompanied with a check of
payment for all of the rent
In case of stock shortage,we shall proceed to the replacement of vegetables int the closest variety
The tenant recognizes to have received plants in good condition
His responsability begins from the delivery on its stand and ends at the time of the resumption by the company ATOUT VERT
In case of loss, break-in, or not return the goods wil be charged to the sale price
The renter cannot be kept
The plants put at the dsposal of the tenant remain the whole property of the company ATOUT VERT
For any constesting or disagreement only the courts of Versailles are competent (78)
65
Form no.9: Order form – IT and video equipment
COMPUTERS and DISPLAYS EQUIPMENTS RENTAL
PURCHASE ORDER to FAX : +33 1 69 10 01 03
SALON TRANSPORTS PUBLICS du 10 au 12 juin 2014 (onsite installation inclused)
PRODUCT
QUANTITY
UNIT PRICE
(Without Taxe)
Pc Laptop
Macbook 15’’
PC bureau 17 ‘’
PC bureau 19’’
IMAC 20’’
IMAC 24’’
Printer N&B A4 + copy cost
Multifunction N&B A4 + copy cost
LCD projector 1500 lumens
144 euros
295,80 euros
137,40 euros
150,60 euros
236,40 euros
328,80 euros
97,80 euros
111 euros
157,10 euros
DVD Player
LCD 32'' screen + stand or wall support
LCD 42'' screen + stand or wall support
17,60 euros
264,20 euros
361 euros
LED 40'' screen + stand or wall support
299,40 euros
387,40 euros
492 euros
809,80 euros
TOTAL
Total HT : (a)
VAT (20%) : (b)
Net to pay : (a+b)
For greater choice of products, you can also find information on our website
www.eurinfor.fr
OR Contact us : +33(0) 1 69 10 01 10
e-mail [email protected]
66
Form no.10: Order form – Contact logger
Ask for your badge reader
A new networking service called MobiNetwork, is offered to you during the tradeshow. This
innovative & simple solution helps you in taking contacts information faster and more accurately.
HOW DOES IT WORK?
1) Visitors will be equipped with badges with QR code
containing their professional card (last name, first name,
email, phone number…).
2) You will be using your own device or those that you will be
able to hire. The MobiNetwork application will have the
possibility to scan visitors QR code.
3) You will then be able to extract and consult information
in the visitors QR code and to improve their quality adding
notes and comments.
4) Finally, you will receive your contact list built during the
tradeshow in an Excel sheet by email within the following
week.
HOW TO ORDER?
You can already order thanks to the link below:
http://goo.gl/TUW5jI
You can chose either a license to use the app on your
smartphone, or several kinds of devices (smartphone, iPad,
iPad mini...), which will be configured for you on the day of
the event.
If you want to ask anything about MobiNetwork, do not hesitate to contact the company
Applidget 0033 173 743 852 or by email at: [email protected].
You will be able to come and pick up the device at the reception lounge. You will receive the export file of your contacts via email
within 72 hours worked after the end of the event. Every order is final.
67
Form no.11: Order form – Photograph
Désignation
Contact details
Deadline to send
documents and order
forms
DD/MM/YYYY
Photographs
Institutionnel & Festif
Portraits
Conférence
Photocall
Références :
Salons: Pollutec, Lexposia.
Conventions : Storengy,
SFD, Best Western,
Voyages-scnf.com,
Université Dauphine,…
Agence Oblique
10, rue Herran
75116 Paris – FRANCE
Ambroise TOUVET
Tél : +33 (0) 6 61 78 72 77
E-mail :
[email protected]
23/05/2014
www.agenceoblique.com
68

Exhibitor technical guide - Paris-Expo – Porte de Versailles / June

Transcription

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