report: c38-2004 - Township of Woolwich

Chair: Allan Poffenroth
TOWNSHIP OF WOOLWICH
COMMITTEE OF THE WHOLE
Tuesday, October 8, 2013
Council Chambers
24 Church Street W., Elmira
AGENDA
Regular Session – 6:00 p.m.
1. Disclosures of Pecuniary Interest
2. Resolutions to Come Forward from Closed Session
3. Delegations
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Elmira Maple Syrup Festival Committee
A03-2013: Request for Funding – 2014 Elmira Maple Syrup Festival
50th Anniversary Project
[PAGE 1]
4. Presentations
5. Public Meeting
6. Staff Reports and Memos
7. Planning Public – 7:00 P.M.
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Zone Change Application – 8/2013 (1357308 Ontario Ltd. /
Global Egg Corporation)
[PAGE 3]
8. Other Business
Municipal Information – Francesco’s Restaurant
[PAGE 9]
9. Outstanding Activity List, as of October 4, 2013
[PAGE 11]
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10. Items from Green and Pink Sheets of October 4, 2013
11. Public Notice
12. Notice of Closed Meetings
13. Adjournment
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A
TOWNSHIP OF WOOLWICH
OFFICE OF THE CAO
REPORT: A03-2013
MEETING DATE: October 8, 2013
TITLE: Request for Funding: 2014 Elmira Maple Syrup
th
Festival 50 Anniversary Projects
MEETING TIME: 6pm
FILE ID:
LOCATION: Council Chambers
24 Church Street West, Elmira
PREPARED BY: Laurel Davies Snyder, Economic
Development & Tourism Officer on behalf of
th
The Elmira Maple Syrup Festival 50 Anniversary Committee
REVIEWED BY: David Brenneman
DATE REVIEWED BY MANAGEMENT TEAM: Sept.30, 2013
C.A.O.:
(signature not required if reviewed by SMT)
RECOMMENDATION
THAT the Council of the Township of Woolwich refer the request for a one-time grant in the
amount of $10,000 from the Elmira Maple Syrup Festival Committee, to assist with the costs
associated with the Festival’s 50th Anniversary projects, to the 2014 Budget process.
BACKGROUND
On April 10, 1965, Elmira celebrated its first Maple Syrup Festival. Instead of the expected
2,500 people, 10,000 people arrived. The success of the Festival has continued, attracting
visitors from all over the world. It has been recognized by the Guinness Book of World Records
as the World’s Largest Single-Day Maple Syrup Festival with 66,529 people attending in 2000.
The Maple Syrup Festival is managed year-round by a Volunteer Committee, and on Festival
day, a team of at least 2,000 volunteers make sure things run smoothly. In 2001, the Festival’s
Volunteers were recognized by the Ontario Ministry of Citizenship, Culture and Recreation for
their outstanding achievement.
The Elmira Maple Syrup Festival will celebrate 50 consecutive years of festivals on April 5,
2014. To commemorate this success, the 50th Anniversary Committee decided that since the
event is totally Volunteer-driven, recognizing past and present Volunteers is key.
The 50th Anniversary Committee asked Council if the Township would provide a staff liaison for
the 2014 Festival and consider providing grant funding to assist with the costs associated with
the 50th Anniversary celebrations. The Township’s Economic Development Officer (EDO) was
assigned to be the Committee’s liaison.
The major activities and associated costs with the anniversary celebrations are summarized
below to provide Council with an idea of the key expenses that need financial support.
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Office of the CAO
REPORT A03-2013
October 8, 2013
ELMIRA MAPLE SYRUP FESTIVAL 50TH ANNIVERSARY:
MAJOR PROJECTS & ESTIMATED COSTS
ITEM
ESTIMATED
COST
Souvenir – maple syrup in a designer bottle (100ml, using local syrup with special logo)
$ 5,000
Commissioned Original Artwork by Peter Etril Snyder (Limited Edition prints will be produced)
$10,000
Volunteer Appreciation Night: Lion’s Hall, May 7, 2014 (Hall Rental, Food, etc.)
$ 5,000
COMMENTS
Since its inception, all proceeds from the Festival are returned to the community to both
charitable and not-for-profit organizations. Traditionally, 40% of the profits are allocated to
Elmira District Community Living with the remaining amount shared between selected
organizations. By 2002, the total monies raised for community groups by the Festival had
surpassed the one million dollar mark.
To the best of Staff’s knowledge, the Township of Woolwich has not provided direct financial
assistance to the Elmira Maple Syrup Festival at any time. The Township’s assistance has been
in the form of in-kind services totalling approximately $4,400.00 (estimate in 2010) and waiving
the arena rental fees. In January 2010, Staff presented Report C02-2010 to Council presenting
the $5000 grant request received from the Elmira Maple Syrup Festival Organizing Committee.
Since the Grants Policy states that Council will not give grants to organizations that in turn, give
grants, the Elmira Maple Syrup Festival was not eligible at that time to receive a grant under this
policy.
However, the Elmira Maple Syrup Festival is a positive icon for the Township, recognized on an
international scale. Providing funding for the 50th celebration of this successful, communitybased festival would recognize the importance of the Festival to the Township, illustrate how
Volunteers are valued in Woolwich, assist the Festival with continued success, and ensure that
the maximum amount of funds are returned to the community.
CONCLUSION
Staff recommends that Council refer a one-time $10,000 grant for the 2014 Elmira Maple Syrup
Festival, to assist with the costs associated with 50th Anniversary projects, to the 2014 Budget
process.
FINANCIAL IMPLICATIONS
$10,000 dollars allocated to the 2014 Elmira Maple Syrup Festival to assist with the costs
associated with 50th Anniversary projects. Funding would be determined as part of the 2014
Budget process, which is consistent with Council’s recent decision regarding the skateboard
park and Breslau splash pad projects.
OTHER DEPARTMENT IMPLICATIONS
Office of the CAO: The Economic Development Officer is the liaison on the 50th Anniversary
Committee.
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Accountability and transparency
policy
O-August 6, 2013
#23005-v1-Council's_Outstanding_Activity_List
O – Original Date
R – Review
CAO – Chief Administrative Officer
CIS – Council and Information Services
Fin – Finance
CIS
CAO/FIRE
CIS/EPS
Update Disposal of Surplus Land Bylaw
Safety-Kleen – notification procedure
to the Township
O-January 15, 2013
O-April 9, 2013
EPS
Assigned
To
Requirement for Tree Planting within
Commercial Development
Title/Action Required
O-June 25, 2012
Discussion Date
Two representatives from SafetyKleen attended the last CAER
meeting and confirmed they are
working on updating their
emergency plan.
Staff are reviewing best practices
from other municipalities.
Council agreed to add this matter
to the outstanding list for report
and recommendation to come
forward from staff as timing and
resources permit.
By-law to be updated
Updates/Notes
EPS – Engineering and Planning Services
RFS – Recreation and Facilities Services
Fire – Fire Services
2013
Ongoing
Ongoing
Projected Date of
Completion
COUNCIL’S OUTSTANDING ACTIVITY LIST
As of October 4th, 2013
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TOWNSHIP OF WOOLWICH
MEMORANDUM
TO:
Mayor Cowan and Members of Council
FROM: Christine Broughton, Director of Council
and Information Services
1.
Date:
October 4, 2013
Re:
Information Items
CPAC Meeting Minutes – Thursday, August 29, 2013
[PAGE 1]
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TOWNSHIP OF WOOLWICH
MEMORANDUM
TO:
Mayor Cowan and Members of Council
FROM: Christine Broughton, Director of Council
and Information Services
Date:
October 4, 2013
Re:
Correspondence
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Camp Quality: Request for Assistance
[PAGE 1]
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City of Kenora: Provincial Ban of Flying Lanterns
[PAGE 3]
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Ministry of Citizenship and Immigration: June Callwood Outstanding
Achievement Award for Voluntarism in Ontario
[PAGE 5]
Council Mail Folder Items
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AMCTO Legislative Express: September
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AMCTO Municipal Minutes: September 25,2013
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AMCTO Municipal Minutes: October 2, 2013
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AMO Watch File: September 26, 2013
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AMO Watch File: October 3, 2013
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Canadian Journal of Green Building & Design: Sustainable Building News
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City of Kitchener: 2013 Urban Design & Mike Wagner Heritage Awards
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Grand River Conservation Authority: General Membership Meeting Minutes: September
12, 2013
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Greater Kitchener Waterloo Chamber of Commerce: Your Chamber Today –
September 24, 2013
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Water Canada: The Droplet Interview: John Ralston Saul
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Water Canada: The Droplet – Flood on the Front Lines
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WaterTap: September 2013
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World Water-Tech North America Summit: October 29-30, 2013
HUMMINGBIRD-#45047-v1-Pinks_-__2013_-_October_8.DOC
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