Documents - Metropolitan Utilities District

Transcription

METROPOLITAN UTILITIES DISTRICT
Special Board Meeting,
Public Hearing
&
Committee Meeting
8:15 a.m.
May 6, 2015
AGENDA
1. Roll Call
2. Open Meetings Act Notice
Special Board Meeting – Public Hearing
(Public Hearing remains in session until the conclusion of scheduled Committee Meetings)
1. Presentation of Proposed Billing Price Book by Management [Joe Schaffart, VP
Accounting] - Tab 5
2. Invitation for Public to Comment
Accounts, Expenditures, Finance and Rates – Begley, Frost, Patterson
1. Northern Natural Gas – Asset Modernization Investment Recovery [Jim Knight, VP- Gas
Operations] – Tab 6
Construction and Operations – Frost, Friend, Howard
1. Capital Expenditures [Ron Reisner, SVP – Chief Operations Officer] – Tab 7
2. Acceptance of Contracts and Payment of Final Estimates [Ron Reisner, SVP – Chief
Operations Officer] – Tab 8
3. Bids on Materials and Contracts [Jon Zellars, Director of Purchasing ] – Tab 9
Services and Extensions – Friend, Cavanaugh, Patterson
1. Main Extensions [Ron Reisner, SVP – Chief Operations Officer] – Tab 10
Judiciary and Legislative – Cavanaugh, Friend, Howard
1. Fifth Legislative Report for 2015 [Rick Kubat, Governmental Relations Attorney] – Tab 11
2. District Elections – [Ron Bucher, SVP – General Counsel] -Tab 12
Personnel Committee – Friend, Patterson, Begley
1. Promotional Increases and Ratifications [Pat Tripp, VP - Human Resources] – Tab 13
Committee of the Whole
1. Strategic Plan [Bruce Burton, VP- Technology & Strategic Planning] – Tab 14
Adjourn Special Board Meeting, Committee Meetings, and Public Hearing
Regular Meeting
9:00 a.m.
May 6, 2015
AGENDA
1.
2.
3.
4.
ACCOUNTS,
EXPENDITURES,
FINANCE & RATES
CONSTRUCTION
& OPERATIONS
Roll Call
Open Meetings Act Notice
Pledge of Allegiance
Approval of Minutes – April 1, 2015
5. Billing Price Book (RESOLUTION)
6. Northern Natural Gas - Asset Modernization Investment Recovery
7. Capital Expenditures
8. Acceptance of Contract and Payment of Final Estimates
9. Bids on Materials and Contracts
SERVICES &
EXTENSIONS
10. Main Extensions
JUDICIARY &
LEGISLATIVE
11. Fifth Legislative Report 2015
12. District Elections
PERSONNEL
13. Promotional Increases and Ratifications
BOARD
14. Strategic Plan
15. Other Matters of District Business for Discussion
Approved by the Board
May 6, 2015
Minutes of Committee Meetings
April 1, 2015
Roll Call
Chairman Dowd called the Committee Meetings to order at 8:15 a.m. On a roll
call vote, the following members were present:
Tim Cavanaugh
Jim Begley
Tom Dowd
Dave Friend
Jack Frost
Steve Patterson
Gwen Howard
Scott Keep, Secretary and President
Also present were various members of the staff, representatives from JBEW
#1521, Kevin Smith from McGiadrey LLP, Patrice Beckham from Cavanaugh
MacDonald Consulting LLC, and other members of the public.
Open Meetings Act Notice
Chairman Dowd advised those in attendance that a copy of the Open Meetings
Act was posted in the rear of the Board Room.
Audit - Patterson. Howard. Cavanaugh
Ms. Schneider briefly reviewed the recent auditing process by McGiadrey LLP,
the District's newly-hired external auditing firm. As discussed in her letter to the
Committee dated March 23, 2015, the firm recently completed its audit of District
operations. Included with the Board materials was the audit report entitled "Financial
Statements and Supplemental Schedules," and a separate report addressed to the
Board dated March 17, 2015, which contains information that must be communicated to
the Board according to current professional standards. Ms. Schneider introduced Kevin
Smith, Assurance Partner with the firm to review the firm's auditing process and its
findings. Both Ms. Schneider and Mr. Smith noted that the District received an
unqualified or "clean" audit for 2014.
Insurance and Pensions- Patterson, Frost. Begley
Ms. Schneider provided an overview of the Actuarial Valuation Report on the
Retirement Plan prepared by Cavanaugh MacDonald, as referenced in her letter to the
Committee dated March 23, 2015. Ms. Schneider noted in her letter that the actuary
recommended, and Management concurred, that the District continue its funding level
at the 2015 budgeted amount which is slightly higher than the Annual Required
Contribution (ARC) as noted in the Actuarial Valuation Report.
Ms. Schneider
Committee Meetings & Regular Board Meeting
April1, 2015
Page 1 of6
introduced Patrice Beckham, principal and consulting actuary with the firm, who
presented a detailed review of the findings to the Board.
Accounts. Expenditures. Finance and Rates - Begley, Frost, Patterson
Ms. Schneider discussed the Reimbursement Resolution as outlined in her letter
dated March 24, 2015, which would authorize the District to reimburse itself for funds
expended until the issuance of tax-exempt bonds later in the year. The bonds could be
up to $115 million to cover capital spending for the years 2015-2018 for financing
specific upgrades and improvements at the Florence Water Treatment Facilities as part
of its continued rehabilitation, and also finance continued infrastructure replacement of
cast iron water mains
Construction and Operations - Frost. Friend. Howard
Mr. Reisner reviewed the proposed capital expenditures, as outlined in his letter
to the Committee dated March 23, 2015.
Mr. Reisner reviewed his letter dated March 24, 2015, regarding the acceptance
of contracts and payment of final estimates, noting item "c" was withdrawn. This item
pertaining to Kersten Construction's water main project for the University of Nebraska at
Omaha (U.N.O.) arena will be resubmitted at a later date.
Ms. Schneider reviewed the bids on materials and contracts as outlined in Mr.
Zellars' letter to the Committee dated March 20, 2015.
Services and Extensions - Friend. Cavanaugh. Patterson
Mr. Reisner reviewed the main extensions as outlined in his letter to the
Committee dated March 23, 2015.
Judiciary and Legislative - Cavanaugh. Friend. Howard
Mr. Kubat presented his Fourth Legislative Report as outlined in his letter to the
Committee dated March 25, 2015, and reviewed those bills that have had a status
change since last month's report. He noted LB 544, pertaining to the establishment of
Community Gardens, has been added to the list and Management has recommended a
neutral position.
Personnel - Friend, Patterson Begley
Mr. Tripp reviewed his letter to the Committee dated March 24, 2015, outlining
District employee promotions and new hire ratifications.
The Committee Meetings adjourned at 9:25 a.m .
.~.Q
%'-"¥
COttLKeep,
Secretary and President
SLK/mjm
April 1, 2015
Page 2 of6
May 6, 2015
Minutes of Regular Board Meeting
April 1, 2015
The Board of Directors of the Metropolitan Utilities District of Omaha met in the
Board Room of the Headquarters Building at 1723 Harney Street in regular session at
9:35 a.m. on April 1, 2015.
Advance notice of the meeting was posted on the first floor of the Headquarters
Building from March 4, 2015 to April 1, 2015. Notice of the meeting was published in
the Omaha World-Herald on Sunday, March 22, 2015. The agenda of the meeting was
available for public inspection at the office of the Secretary and President, and delivered
to Board Members on March 27, 2015.
AGENDA N0.1
ROLLCALL
Chairman Dowd called the meeting to order at 9:35a.m. On a roll call vote, the
following members were present:
Tim Cavanaugh
Jim Begley
Tom Dowd
Dave Friend
Jack Frost
Steve Patterson
Gwen Howard
Scott Keep, Secretary and President
Also present were various members of the staff, representatives from IBEW
#1521, and other members of the public.
AGENDA NO.2
OPEN MEETINGS ACT NOTICE
Chairman Dowd advised those in attendance that a copy of the Open Meetings
Act was posted in the rear of the Board Room.
AGENDA NO.3
PLEDGE OF ALLEGIANCE
Chairman Dowd invited those who cared to participate, to stand and recite the
Pledge of Allegiance.
April 1, 2015
Page 3 of6
AGENDA NO.4
APPROVAL OF MINUTES FOR COMMITTEE MEETINGS AND REGULAR BOARD
MEETING - MARCH 4, 2015
Mr. Frost moved to approve the Minutes of the Committee Meetings and Regular
Board Meeting for March 4, 2015, which was seconded by Mr. Cavanaugh and carried
on a roll call vote.
Voting Yes: Cavanaugh, Begley, Dowd, Friend, Frost, Patterson, Howard
Voting No: None
MINUTES FILE DOCUMENT NO. 137315
AGENDA NO.5
AUDITOR FINANCIAL REPORT FOR 2014
Mr. Patterson requested that the Auditor's Financial Report for 2014 as prepared
by McGiadrey LLP be placed on file. The report was referenced in Ms. Schneider's
letter to the Committee dated March 23, 2015 as well as the McGiadrey report to the
Board dated March 17, 2015.
AGENDA NO.6
ACTUARIAL VALUATION REPORT ON RETIREMENT PLAN
Mr. Patterson moved to approve the Actuarial Valuation Report on the District's
Retirement Plan for Employees, as noted in Ms. Schneider's letter dated March 23,
2015, as well as the District's contribution as approved in the 2015 budget. The motion
was seconded by Ms. Howard and carried on a roll call vote.
Voting No: None
AGENDA N07
REIMBURSEMENT RESOLUTION
Mr. Begley moved to approve the Reimbursement Resolution, which would
authorize the District to reimburse itself for funds expended for the purposes outlined in
Ms. Schneider's letter dated March 24, 2015, by issuing tax-exempt bonds at a later
date for up to $115 million. The motion was seconded by Mr. Cavanaugh and carried
on a roll call vote.
Voting Yes:
Voting No:
Cavanaugh, Begley, Dowd, Friend, Frost, Patterson, Howard
None
Aprill, 2015
Page 4 of6
AGENDA NO.8
CAPITAL EXPENDITURES
Mr. Frost moved to approve the proposed capital expenditures, as outlined in
Mr. Reisner's letter to the Committee dated March 23, 2015, which was seconded by
Mr. Begley and carried on a roll call vote.
Voting No: None
AGENDA NO.9
ACCEPTANCE OF CONTRACTS AND PAYMENT OF FINAL ESTIMATES
Mr. Frost moved for approval of the acceptance of contracts and payment of final
estimates as outlined in Mr. Reisner's letter to the Committee dated March 24, 2015
with the exception of item "c" regarding the Kersten Construction project at the
University of Nebraska at Omaha (U.N.O.) arena. The motion was seconded by Mr.
Friend and carried on a roll call vote.
Voting No: None
AGENDA NO. 10
BIDS ON MATERIALS AND CONTRACTS
Mr. Frost moved for approval of the bids for materials and contracts as described
in Mr. Zellars' letter to the Committee dated March 20, 2015, which was seconded by
Mr. Friend and carried on a roll call vote.
Voting Yes:
Voting No:
Cavanaugh, Begley, Dowd, Friend, Frost, Patterson, Howard
None
AGENDA NO. 11
NOTICE OF PURCHASES BETWEEN $25,000 AND $50,000
Mr. Frost requested that the Notice of Purchases between $25,000 and $50,000
as outlined in Mr. Zellars' letter dated March 20, 2015, be placed on file.
AGENDA NO. 12
MAIN EXTENSIONS
Mr. Friend moved for approval of the main extensions as outlined in Mr.
Reisner's letter to the Committee dated March 23, 2015, which was seconded by Mr.
Begley and carried on a roll call vote.
Voting No: None
April 1, 2015
Page 5 of6
AGENDA NO. 13
2015 FOURTH LEGISLATIVE REPORT
Mr. Cavanaugh moved to approve Management's recommended neutral position
on LB 544 concerning the establishment of community gardens, as noted in Mr. Kubat's
Fourth Legislative Report dated March 25, 2015. The motion was seconded by Mr.
Friend and carried on a roll call vote.
Voting No: None
AGENDA N0.14
PROMOTIONS AND RATIFICATIONS
Mr. Friend moved for approval of the promotions and ratifications as outlined in
Mr. Tripp's letter to the Committee dated March 24, 2015, which was seconded by Mr.
Begley and carried on a roll call vote.
Voting No: None
AGENDA NO. 15
OTHER MATTERS OF DISTRICT BUSINESS FOR DISCUSSION
Chairman Dowd asked whether any Board Member or member of the public had
any further comments to offer for discussion. There were none.
Mr. Friend moved to adjourn the meeting which was seconded by Mr. Patterson
and carried on a roll call vote.
Voting No: None
The meeting was adjourned at 9:40 a.m.
SLKimjm
April 1, 2015
Page 6 of6
May 6, 2015
Inter-Departmental Communication
April 28, 2015
Subject:
REVISION OF PRICES FOR SERVICE WORK AND MATERIALS-BILLING PRICE BOOK
To:
Committee on Accounts, Expenditures, Finance and Rates
cc: All Board Members; Scott Keep, Ron Bucher, Mark Doyle, Ron Reisner, Debra Schneider and
all Vice Presidents
From:
Joseph J. Schaffart, Vice President, Accounting
A detailed review of the costs to perform various types of service work has recently been completed, the
outcome of which is detailed on the attached schedules. These schedules, once approved, are assembled
and become our Billing Price Book. To facilitate review, the detailed schedules are accompanied by two
summary schedules, as follows:
•
Schedule #1 - Frequently billed services;
•
Schedule #2 - All services for which the proposed price increase is greater than 15% (in certain instances,
the absolute dollar change is relatively small, but the percentage change exceeds 15% due to the low
"base" amount), services with proposed "absolute" dollar increases that exceed $200 (but with percentage
increases less than 15%), and new billing items.
Consistent with our prior practice, the proposed prices are intended to recover our actual costs. Because of
this, there are a few instances in which the proposed price has decreased from current levels due to reductions
in underlying costs. Additionally, the Billing Price Book has been updated with a focus on simplification in
terms of eliminating items that are duplicative or no longer relevant. Finally, please note that "Capital Facilities
Fees" will henceforth be referred to as .. Impact Fees", to better align our fee descriptions with those commonly
used in the industry.
These proposed prices will be reviewed at a Public Hearing as part of the May 6th Committee Meeting and will
be on the agenda of the May 6, 2015 Board Meeting. It is recommended that the proposed updated prices for
service work and materials be approved with an effective date of June 1, 2015. The proposed effective date
should allow sufficient time to provide notice to local building contractors.
fi~BJ:!r
Vice President, Accounting
Approved:
f
.e/~.%~
Debra A. Schneider
Senior Vice President, Chief Financial Officer
dt!./;<'~~
President
Attachments
Metropolitan Utilities District
Billing Price Book
Summary of Frequently Billed Services-Proposed Changes
Public Hearing- May 6, 2015
Schedule #1
ChanBe
11
21
Service
Field Services Labor
Minimum charge up to 1/2 hour
Hourly rate after 1/2 hour
41
Proposed
Price
Current Price
s
1
1
s
s
100.00
146.00
$
s
102.00
149.00
s
s
15
15
s
$
86.00
100.00
s
s
86.00
105.00
15
s
100.00
$
105.00
s
s
s
Water Meter Installation
3/4" with ERT
17
s
255.00
$
257.00
Water Main Tap and Inspection
1" Corporation
24
s
337.00
s
330.00
Turn on Gas and/or Water Service
New accounts, transfers ·Scheduled
New accounts, transfers • Unscheduled-Priority
Collection accounts- Next day/Same day
31
Current Billing
Price Book Page
"
2.00
3.00
2.00%
2.05%
5.00
0.00%
5.00%
5.00
5.00%
$
2.00
0.78%
$
(7.00)
-2.08%
Metropolitan Utilities District
Billing Price Book
Summary of Most Significant Proposed Price Increases
Public Hearing- May 6, 2015
Service
ScheduleU2
Change
Current Billing
Price Book Page
Proposed
Price
Current Price
$
'Ki
'Ki Increase > 15%
1)
2)
3)
4)
5)
6)
7)
8)
Failure to pass inspection for the third and each
subsequent inspection.
Each addt'l unit Ibeyond 2nd unit) -same
address/application
Tum-on gas and/or water service
Regular move-in, customer reads meter, no
trip required
Testing water meters at customer's request
Meter determined to be 2% fast or less
Taps on PVC Mains lintludes saddle)
4x3/4"
6 X 3/4"
Taps on PVC Mains
6x 2"
Bx 2"
10x2"
12x2"
large Water Taps
12x12
Testing gas meters at customer's request
Submeter-Gas-Monthly charge to read and bill
"Absolute" Dollar Increases >$200 Not Addressed Above
1) Plumber installs water meter
4" Compound w/Remote
2) large Water Taps
6x6"
16x4"
16 X 12"
13
$
42.00
$
78.00
$
36.00
85.71%
15
$
16.00
$
20.00
$
4.00
25.00%
19
$
78.00
$
92.00
$
14.00
17.95%
25
25
$
344.00
355.00
$
$
$
399.00
410.00
$
$
55.00
55.00
15.99%
15.49%
$
$
$
553.00
571.00
698.00
607.00
94.00
95.00
$ 206.00
$ 94.00
20.48%
19.96%
41.87%
18.32%
$ 975.00
18.88%
14.00
1.00
17.95%
25.00%
26
26
26
26
$
$
$
$
459.00
476.00
492.00
513.00
27
$
5,163.00
$
6,138.00
35
35
$
$
78.00
4.00
$
$
92.00
5.00
17
$
2,629.00
$
2,843.00
$ 214.00
8.14%
27
27
27
$
4,451.00
2,554.00
4,240.00
$
s
$
$
4,035.00
2,787.00
4,484.00
$ (416.00)
$ 233.00
$ 244.00
·9.35%
9.12%
5.75%
$
$
$
$
$
$
$
4,300.00
4,450.00
4,500.00
5,200.00
5,300.00
6,125.00
6,800.00
New Billing Items
1) large Water Service Cut-Off's- Contractor excavates main
4"
N/A-New
6"
N/A-New
8"
N/A-New
10"
N/A-New
12"
N/A- New
14"
N/A- New
16"
N/A- New
$
$
$
$
$
$
PROPOSED REVISIONS OF DISTRICT BILLING PRICES
lt is recommended that the following hourly rates and fixed prices be adjusted as proposed
effective June 1, 2015.
Current
Billing Price
Book Page
1
2
6
Current
Cost
6
8
Proposed
Price
Field Services Labor:
Minimum charge - UQ to 1/2 hour on Qremises
One employee - straight time
One employee - overtime
Two employees - straight time
Two employees - overtime
101.67
121.09
196.68
235.54
100.00
118.00
193.00
229.00
102.00
121.00
197.00
236.00
Hourll£ rate - after 1/2 hour on Qremises
One employee - straight time
148.78
177.21
287.83
344.69
146.00
173.00
282.00
336.00
149.00
177.00
288.00
345.00
Repeat CGI charge - second trip if CGI and
subsequent trips if CGI
54.55
54.00
55.00
93.19
105.07
171.87
194.57
86.00
97.00
188.00
214.00
93.00
105.00
172.00
195.00
Measurement labor performed in the field
One employee- straight time
136.37
153.76
251.52
284.73
125.00
142.00
275.00
313.00
136.00
154.00
252.00
285.00
Measurement labor performed in the shop
Straight time rate
108.78
97.00
109.00
Minimum charge- uQ to 1/2 hour on !;!remises
One employee- overtime
76.36
86.91
146.08
167.17
76.00
87.00
146.00
167.00
76.00
87.00
146.00
167.00
111.75
127.18
213.78
244.64
111.00
127.00
213.00
244.00
112.00
127.00
214.00
245.00
Measurement labor performed in the field:
Minimum charge- UQ to 1/2 hour on Qremises
One employee- overtime
6
Present
Price
Water Distribution labor rates for operating
hydrants which includes furnishing hose
\\mud.com\Departments\Accounting\GA\PRICEBK\2015\BPB-2015 Prop to Board.xls_board proposal
Page 1 of 10
Current
Billing Price
Book Page
11
Replace flexible connector - per trip ( plus material )
11
11
12
12
13
13
Current
Cost
Present
Price
Proposed
Price
51.00
50.00
51.00
Pilot lighting (furnace, water heater, etc.)
101.67
100.00
102.00
Pilot lighting when customer calls in a
gas leak and there is none.
101.67
100.00
102.00
51.00
T&M
50.00
Material
T&M
51.00
Material/trip
lns[!ection fee - requiring two men - eer unit
charge - commercial and industrial
Second unit - same address - same application
* Each additional unit - same address - same appl.
125.60
110.53
56.52
116.00
102.00
53.00
125.00
110.00
56.00
lns[!ection fee - gas fired ae12liances - residential,
commercial and industrial, requiring one man
First unit each application
• Each additional unit - same address - same appl.
64.57
77.60
41.79
85.00
76.00
42.00
65.00
79.00
42.00
84.57
77.60
41.79
85.00
78.00
42.00
65.00
79.00
78.00
Repair and/ or SeiVice Range or Dryer
Connect I Disconnect Range or Dryer
( Does not include fuel line installations )
Failure to [!ass ins[!ection for the third and each
subsequent inspection
First unit - each application
* Each additional unit - same address - same appl.
* Defined as 3 or more units. Discount for multiple
inspections would apply to buildings with one accessible address. Multiple bays, duplexes, condos, and
townhomes would not receive this discount.
13
Air test gas fuel lines for commercial customers
92.41
94.00
92.00
13
Modification and Relocation of Existing Gas Fired A!;![!liances
First unit each application
Five or more modifications to existing units
42.50
39.50
43.00
39.00
T&M
43.00
40.00
T&M
15.00
35.00
25.00
35.00
35.00
35.00
35.00
35.00
35.00
35.00
397.72
397.72
397.72
397.72
406.00
406.00
406.00
406.00
406.00
406.00
406.00
406.00
397.72
406.00
406.00
14
14
14
Finders fee - [!a!lable to [!erson re[!orting
Unauthorized use of water
Unauthorized use of gas
Unauthorized use of hydrant
Party striking hydrant
Vandalism
SeiVice diversion charge
WateF Sef\Jise r:esif:leRtial
WateF sef\Jise r:esif:leRtial sef:l
Residential - Water or Gas seiVice
Commercial - Water or Gas seiVice
Unauthorized use of hydrant
( Includes improper use of backflow meter assembly )
\\mud.com\Departments\Accounling\GA\PRICEBK\2015\BPB-2015 Prop to Board.xls_board proposal
Page 2 of10
Current
Billing Price
Book Page
15
Current
Cost
Tum-on gas and/or water service after turn-off for
non-payment of bills or violation of District rules
15
Damage to special locking device (gas/water)
15
Tum-on gas and/or water service
Regular turn-on, MUD reads meter
Read meter for move-in, MUD reads meter
Regular tum-on, priority service, MUD reads meter
Regular move-in, customer reads meter, no trip required
Leave on for default, MUD reads meter
Leave on for default, owner reads meter
Apartment ownership changes - per turn-on
Apartment ownership changes- max per apartment address
16
Insufficient fund check charge
16
Default Notification/Revert Letters
16
Landlord Letters of Credit
16
Fee for Preparing Customer Documents
120.53
Present
Price
Proposed
Price
100.00
105.00
68.00
73.00
81.14
150.00
86.00
45.00
100.00
16.00
30.00
16.00
45.00
135.00
86.00
50.00
105.00
20.00
31.00
16.00
50.00
150.00
37.50
37.00
38.00
81.14
120.53
16.00
$2 additional fee to
leave on agreement price
(Addition to the "default" prices above)
7.00
7.00
Costs may be charged for time and materials pursuant to the provisions of the Public Records Statute.
17
Water Meter Pricing
Prices with CouPlings and NipPle
All New Construction Must Be 3/4" Meters Or Larger
1. MUD installs Meter (No sales tax)
Meter Size
Meter
5/6"
Meter with ERT
Meter with ERT
Meter with ERT
ERTs in meter vaults- add $48.00 to the above prices
314"
1"
17
17
226.78
257.37
276.90
2. Plumber installs meter (add sales tax)
(Includes Flange)
1-112"
Discw/ERT
439.10
2"
Discw/ERT
578.69
2"
Turbo w/ Remote
934.01
3"
Turbo w/ Remote
881.67
3"
Compound wl Remote
1,841.28
4"
Turbo w/ Strainer and Remote
1,631.99
4"
Compound w/ Remote
2,842.57
6"
Turbo w/ Strainer and Remote
2,896.51
ERTs in meter vaults - add $48.00 to the above prices (add sales tax)
3. Install water remote- over 3" meters
(when ERT installation is not compatible on compound/large meters )
218.00
255.00
268.00
227.00
257.00
279.00
407.00
559.00
952.00
899.00
1,873.00
1,475.00
2,629.00
2,943.00
439.00
579.00
934.00
882.00
1,841.00
1,632.00
2,843.00
2,697.00
T&M
T&M
Page 3 of 10
Current
Billing Price
Book Page
Current
Cost
Present
Price
Proposed
Price
Couplings, Riser and Box Covers
Water meter couplings, flanges, box covers, and rings
5/8" couplings per pair
3/4" couplings per pair
1" couplings per pair
5/8" X 9" resetter
13.70
11.06
17.06
153.94
14.00
11.00
16.00
108.00
14.00
11.00
17.00
108.00
18
24" Cover and ring for new service with outside meter box
290.66
298.00
291.00
18
Vandal proof box for post-mounted remote index
for water meter in pit
11.20
11.00
11.00
18
18
Cash Allowances
Trade-in allowance
5/8"
Disc
3/4"
Disc
1"
Disc
The above allowances are for meters originally purchased
by the District and for meters purchased by water systems
now operated by the District. Meters 2" and larger must be
appraised by the Measurement Division to determine cash
or trade-in allowance.
5.00
5.50
7.00
5.00
5.50
7.00
91.53
78.00
no charge
T&M
92.00
no charge
T&M
226.78
257.37
278.90
218.00
255.00
268.00
T&M
227.00
257.00
279.00
T&M
T&M
T&M
The full sales price for water meters will be collected at the
time of sale unless prior appraisal for the trade-in has been
received from the Measurement Division.
19
19
Testing Water Meters at Customer's Reguest
Meter more than 2% fast
Water meter 1-1/2" or larger
Frozen. Burnt. or Missing Meters
.•
..
20
20
5/8" meter
3/4" meter
1" meter
Meter larger than 1"
Private Meters
Private meters not adaptable to economical repairs
Use of Fire Hydrants
1. License required and daily rental fees and deposit
a) License requirement - all District-approved firms
or persons requesting use of District fire hydrants
must be licensed. There is no license fee.
\\mud.com\Departments\Accounling\GA\PRICEBK\2015\BPB-2015 Prop to Board.xls_board proposal
Page4of 10
Current
Billing Price
Book Page
Current
Cost
Present
Price
Proposed
Price
b) All persons using District fire hydrants must rent a
hydrant meter and backflow device from the District
to measure the water used.
c) All water used will be billed at regular Schedule W-2
water rates plus sales tax which is in addition to rental fees.
20
2. Rental Fees
Present
Price
Processing & testing charge
Daily fee plus sales tax
* Deposit
$144.00
1.00 & 3.00
454.00/1,173
3/4"
2"
Present
Proposed
Proposed
Cost
Price
Price
$151.41
151.00
1.00
451.00
151.00
3.00
1,327.00
211.64
220.00
212.00
152.72
152.00
153.00
Residential lots or parcel
13.45
13.45
Commercial lots or [!arcel
6" main
8" main or larger
13.45
17.74
13.45
17.74
Formula Under
Review
4,067.00
4,067.00
Formula Under
Review
5,218.00
5,218.00
0.25
025
0.25
315.98
330.24
46.12
317.00
337.00
55.00
316.00
330.00
55.00
* Not required if applicant is a current customer
residing in MUD service area with active
business account with a good credit experience.
21
21
22
23
~
AR aEh:tilieRal&eP..•ise s~aFge will appl~ feF
all ~~EIFaRt FReter seRRestieAs wiU1 bask#lew
devises useEI fer EleFRestis water usage
Install and remove meter hydrant
connection - normal working hours
Connection charge rate for mains installed in 1989
through 1993 (price per foot)
Private Line Fee
Residential Lot
No additional charges will be made against the original
applicant if and when a main is extended to abut
their property.
Commercial Lot
The flat charge will be credited towards future connection
charges and if and when a main is extended to abut
their property.
23
Water sales Florence- 150 gallons (sales tax inc.)
24
Tap and Inspection
3/4" corporation
1" corporation - 6" to 18" main
Inspection of service - pretapped mains
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Page 5of10
Current
Billing Price
Book Page
Current
Cost
Once approved, an additional water inspection fee of
$55 will apply to any service connections made by a
licensed master plumber on a master water service.
Normal tapping fees will apply if the connection to
the private water main is made by MUD.
Inspection of existing service approved for reuse
Taps not ready when called for
Extra charge for special tap (taps not called
for by 12 PM the previous day)
4x1
25
26
26
Corporation Price (not inlcuding labor)
3/4"
1"
1 1/2"
2"
Taps on PVC Mains (includes saddle)
4x3/4"
4X1
6x3/4"
6X1
8x3/4"
8X1
10x314"
10X1
12X1
Ta!;!s on HOPE Mains
6x3/4"
not swe whe1111his comes from
6X1
8x3/4"
8X1
12X1
1-112" and 2" Water TaJ;!s (b~ size}
6 X 1-1/2
6x2
8 X 1-112
8x2
10 X 1-112
10 X 2
12 X 1-112
12 X 2
14 X 1-112
14 X 2
16 X 1-112
16 x2
Ta!;!s on PVC Mains
6X1112
6X2
8X1 1/2
8X2
Present
Price
Proposed
Price
46.12
55.00
55.00
46.12
279.20
55.00
206.00
55.00
206.00
439.05
55.00
437.00
55.00
439.00
51.11
65.37
145.57
235.54
47.00
67.00
143.00
231.00
51.00
65.00
146.00
236.00
399.00
465.58
409.73
455.02
426.60
504.05
544.40
500.86
476.63
344.00
465.00
355.00
454.00
372.00
504.00
493.00
501.00
476.00
399.00
466.00
410.00
455.00
427.00
504.00
544.00
501.00
477.00
529.98
616.47
529.98
602.33
586.21
526.00
541.00
526.00
541.00
541.00
530.00
616.00
530.00
602.00
586.00
495.10
619.66
533.25
641.46
568.14
678.50
622.55
721.81
610.74
775.85
972.92
1,130.21
494.00
618.00
533.00
638.00
569.00
678.00
600.00
722.00
613.00
778.00
984.00
1,141.00
495.00
620.00
533.00
641.00
568.00
679.00
623.00
722.00
611.00
776.00
973.00
1,130.00
451.80
553.25
463.06
570.63
421.00
459.00
432.00
476.00
452.00
553.00
463.00
571.00
Page 6of10
Current
Billing Price
Book Page
10X11/2
10X2
12X11/2
12X2
Laroe Water Taps ••
4x4
6x4
6x6
8x4
8x6
ax a
10x4
10 X 6
10 X 8
12x4
12x6
12 x a
12 X 12
16x4
16 X 6
16 X 8
16 X 12
27
Current
Cost
490.04
697.78
484.41
606.81
Present
Price
460.00
492.00
454.00
513.00
3,312.88
2,032.84
4,035.16
2,235.30
2,523.26
4,426.12
2,180.50
2,268.14
3,100.35
2,288.51
2,565.49
2,923.20
6,137.73
2,787.19
2,878.13
3,393.78
4,483.67
3,207.00
1,976.00
4,451.00
2,179.00
2,428.00
4,284.00
2,118.00
2,138.00
2,976.00
2,172.00
2,471.00
2,778.00
5,163.00
2,554.00
2,784.00
3,231.00
4,240.00
Proposed
Price
490.00
698.00
484.00
607.00
3,313.00 2,033.00
4,035.00 ..
2,235.00
2,523.00
4,426.00 ..
2,181.00
2,268.00
3,100.00
2,289.00
2,565.00
2,923.00
6,138.00 ••
2,787.00
2,878.00
3,394.00
4,484.00
• price includes cutting in tee - instead of using tapping sleeve.
** material for taps includes tapping sleeve, MJX flange gate valve, machine bolts
and nuts for valve, full face gasket, MJ plug and/or equivalent material.
Note: the above prices are for tapping existing water mains, or for installation with a new main.
Prices for sizes not listed are to be obtained from the Engineering Division on an individual basis.
New
Section
27
27
27
Large Water Service Cut Offs
The following prices apply when a contractor excavates the main and MUD only does the cut off.
4"
6"
8"
10"
12"
14"
16"
Operating Water Curb Stop Valves for Turn
Off/On Request
Emergency turn off/on
Tum on/off following emergency
Customers convenience turn off/on
Customers convenience water off request at stop-box
Tracing out water lines- Commercial
Minimum charge
Submeter - monthly charge to read
no charge
4,300.00
4,450.00
4,500.00
5,200.00
5,300.00
6,125.00
6,800.00
no charge
81.14
81.14
86.00
86.00
101.67
100.00
102.00
8.79
9.00
9.00
\\mud.com\Departments\Accounting\GA\PRICEBK\2015\BPB·2015 Prop to Board.xls_board proposal
86.00
86.00
T &M Request•
Page 7 of 10
Current
Billing Price
Book Page
Current
Cost
28
B
29
Backflow prevention testing
Testing of multiple backflow devices under same
ownership and same general vicinity
- Minimum charge
Connection - water main larger than 16"
Firm
Firm
74.78
86.00
86.00
74.78
86.00
T&M
86.00
T&M
T&M
209.00
195.00
Valves and valve boxes - repair or replacement of
private valves and valve boxes
Test water for possible lead contamination
30
Proposed
Price
Present
Price
195.34
IMPACT FEE
Some mains, especlally large diameter transmission mains,
cannot be assoclated IMth any one particular piece of property
or development. As new loads are connected to the distribution
system, there ultimately comes a time when additfonal capaclty
Is needed to assure adequate flows and pressures from source
of supply to general areas of consumption. Such capacity Is
sometimes provided for by the foreseeing of growth and the
sizing (or overslzing) of mains to meet future requirements.
At other limes it is necessary to loop mains, enlarge mains, or
otherwise reinforce portions of the system after growth has
occurred. The purpose oflhe impact fee is to pay
for a major portion of these growth related costs IMthout placlng
additional undue burden on existing customers.
Effective January 1, 2014 (No change for 2015; subject to change 1/112016)
CONllNUOUS*
METER
SIZE
lYPE
FLOWRAllNG
5/8"
Disc
10
314"
Disc
15
1"
Disc
25
1.5"
Disc
50
2"
Disc
80
Turbo
160
2"
Compound
3"
160
3"
Turbo
350
4"
Compound
250
Turbo
1000
4"
6"
Compound
500
Turbo
2000
6"
8"
Turbo
2800
Turbo
3200
10"
• Manufacturer's rabng
FLOW
RAllO
1
1.5
2.5
5
8
16
16
35
25
100
50
200
350
550
IMPACT
FEE
$
834
1,251
2,085
4,170
6,672
13,344
13,344
29,190
20,850
83,400
41 ,700
166,800
233,520
266,880
Nate 1: +here will Aa IBR!IBF ee aR impast fee fer a 6.'-8" meter. \OJAeR
IIP!IralliR!I frem a s:.a· meter te a 3.'4" er BAY lar!ler sLce meter, tile
appliGaAt Will pay !he di#SFeAGS lleti:IEISA l~e 618'' lmpac;t ree at the GUFRIIIl ~l8
SAd !he 811FJeAt impa&t fee fer !he liiFger !Reier.
\\mud.com\Oepartmenls\Accounting\GA\PRICEBK\2015\BPB-2015 Prop to Board.xls_board proposal
Page Bof 10
Current
Current
Cost
Billing Price
Book Page
30
31
Price
Proposed
Price
Effective 1/1120161mpact Fees will be assessed on each water meter
purchased from the District. The fees will be assessed on the size of the
meter. This replaces the methodologleslpolicles the District used prior to
1/112016 regarding the assessment of Capital Facilities Charges. When
upgrading to any larger size meter, the applicant will pay the difference in
impact fees, at the current rates, between the existing meter and the
larger meter.
Gas Service Installation. Service and Meter Enlargement
A.
32
33
Present
General Requirements
1.
Fixed or firm prices and deposits for estimated T&M installations will be payable
at the time application is made.
2.
The first 100 feet of service from property line to the meter location will be provided
at no charge to the customer providing the following requirements are met :
a. The meter is installed and account activated within six months of the service installation date.
If this requirement is not met, the cost of the service is $1 ,000 (to be evaluated each year).
b. The meter is located on the side of the house. However, the District reserves the right to place
the service and meter in the most economical location. If this requirement is not met (i.e.-the
applicant requests the meter to be placed in a non-standard location which will cause increased
costs for the District), the cost of the service is a flat charge of $200 (to be evaluated each year).
3.
Single dwelling unit- all above requirements are met- No charge.
4.
Duplex- per service- all above requirements met- No Charge.
5.
Rehab houses - new application needed - all above requirements are met - No Charge.
6.
All units - excess footage charge:
a. Summer (March 16- December 14)- $10.50/ft (to be evaluated each year).
b. Winter (December 15- March 15)- $11.00/ft (to be evaluated each year).
7.
A priority schedule fee of $200.00 (to be evaluated each year) shall be billed only in those instances
where the applicant requests priority scheduling.
B.
ResiEieAtial CeR¥e~=SieR SeFVise IRstallatieR witl:l MaiA Ael:lttiAEJ PreeeFtv
ARy appliaAse/eq~:~ipmeAt tl=lat is seAAesteEile ll=le meter, tl:le seFVise will ee pra11iEieEI at Aa sl=large.
C.
Residential- Detached Building/Separate Service
Gas service installation shall be provided in accordance with Section A, General Requirements,
Part 2 (listed above). M.U.D. shall determine if a separate service or branch service off the house
service line shall be installed to supply gas to the detached building.
D.
Other Firm Service Billings
1.
All other firm service installations and enlargements - new installation
Where installation is to provide additional gas load includes underground
service piping from main to the meter.
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Page9 of 10
Current
Billing Price
Book Page
Current
Cost
2.
Present
Price
Service and/or meter relocation
a) when no increase in load made
b) when gas load and gas usage is increased
c) Residential Only - Move service riser and
meter to outside - same location
3.
Meter Enlargement. Meter Sets. Resets. Reconnections of Gas Load
a) where installation results in increased gas load and gas usage
b) where installation results in increased gas load but no increase in gas usage
c) Reset residential gas meters if removed for District's convenience
d) Reset commercial gas meter if removed for District's convenience
e) Reconnect residential gas service cut off less than one year ago
f)
Meter sets for old buildings converted to apartments, condominiums, offices
and shops
g) Reconnect due to condemnation - same owner.
h) Installation of meter sets to divide building load among tenants
when gas service has been previously inactive.
i)
Where meter installation is for dividing building load among
tenants or for any other customer convenience
j)
Installation of additional gas meter in existing duplexes
k) Consolidate load (eliminate meter)
34
Proposed
Price
Firm
*
Firm
T&M
800.00
•
•
Firm
No Charge
No Charge
No Charge
No Charge
500.00
500.00
No Charge
Firm
Firm
Firm
* Evaluate on individual basis based on projected load.
4.
E.
Sub-meters
a. Residential multiple housing units
(includes ERT meter)
b. Other
T&M
T&M
Commercial-Firm New Service Installation with Main Abutting Property.
Service Enlargement. Conversions and Relocations
Marketing/Engineering will evaluate on an individual basis based on project load.
F. Interruptible Service Installations. Enlargements or Relocations with
Main Abutting Property
New installations and enlargements
a. Underground service piping from main to the meter
b. Metering equipment and installation
c. Meter Reading equipment (i.e. Metretek) -customer to provide
phone line and power
2. Service Relocation
3. Meter Relocation
1.
•
No Charge
T&M
T&M
T&M
* Evaluate on individual basis based on projected load.
35
A.
B.
ERT Reading Devices
Install non-ERT reading device on existing gas meter
-scheduled or unscheduled meter change
C.
Submeter - monthly charge to read and bill
91.53
78.00
92.00
99.96
95.00
100.00
2.00
4.00
5.00
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Page 10 of 10
May 6, 2015
Inter-Department Communication
April 21, 2015
Subject:
NORTHERN NATURAL GAS PROPOSAL- ASSET MODERNIZATION
INVESTMENT RECOVERY
To:
Committee on Accounts, Expenditures, and Finance & Rates
cc: all Board Members; Keep, Bucher, Reisner, Doyle, Schneider, and all
Vice Presidents
From:
James J. Knight, Vice President, Gas Operations
Asset Modernization Investment Recovery
The Board's approval is being requested to allow the President to continue discussions
with Northern Natural Gas (Northern) regarding the Districts participation in the Asset
Modernization Investment Recovery (AMIR) process.
Northern has submitted a proposal to their Market Area Customers, called Asset
Modernization Investment Recovery (AMIR) in order to make significant upgrades to
their pipeline system. The upgrades include the replacement of 481 miles of pipeline
that was installed in the 1930's, increasing the in-line inspection capability of their
pipeline system, replacing five (5) compressors, and updating their LNG Plants. The
estimated total cost of the upgrades is $443 million. Under Northern's construction
schedule, these projects will be completed between 2016 and 2024.
In past years, in order for Northern to make these upgrades they would have filed a rate
case with the Federal Energy Regulatory Commission (FERC). Under a rate case,
Northern would request an increase in rates to cover the additional costs of these
upgrades. Under a rate case, all aspects of Northern's cost of service (revenues,
expenses, depreciation, rate of return, etc.) are analyzed by FERC Staff, Northern, and
its customers to determine rates that are fair and reasonable. This process is time
consuming and expensive as consultants and FERC attorneys are retained by the
parties. Northern last filed a rate case in 2003 and 2004 and both cases were settled in
2005. Northern received a 25% increase in rates as a result of the settlement of both
rate cases. Northern has not filed for a rate increase since 2003 and 2004.
On November 20, 2014, FERC issued a proposed policy statement regarding Cost
Recovery Mechanisms for Modernization of Natural Gas Pipelines. The policy
recognizes that pipelines will incur increased capital costs to upgrade older facilities due
to the 2012 Pipeline Safety Act, the Department of Transportation's Pipeline Safety
Reform initiative, and EPA's concern with the emissions of greenhouse gases.
Instead of filing multiple rate cases to collect the additional construction costs, Northern
has drafted this AMIR proposal based on the policy statement issued by FERC. Under
AMIR, Northern will increase their Maximum Tariff Pipeline Transportation Rates each
year to reflect the AMIR construction projects that were completed in the previous year.
The incremental charges to MUD under the AMIR proposal are $28.5 million over a
twenty (20) year period.
Since AMIR only applies to the Maximum Tariff Pipeline Transportation Rate, only 39%
of MUD's pipeline capacity under contract with Northern will be affected by the
proposed AMIR increase because 61% of MUD's pipeline capacity (Dth/day) that is
effective from November 1, 2016- October 31, 2036 is priced at a fixed rate below the
Maximum Tariff Pipeline Rate. If 100% of our contract with Northern was priced at the
Maximum Tariff Pipeline Rate, MUD customers would be billed an additional $44.5
million for a total of $73 million over the next twenty (20) years.
Included in Northern's proposal are the following protections for Northern's customers:
•
•
•
•
•
•
Termination Right- If the AMIR proposal is approved by Northern's customers
(Settling Parties), then the Settling Parties representing a specified amount of
Tariff Entitlement would have the right to terminate the AMIR mechanism on a
prospective basis.
Cap on total spending by Northern
Floor on billing units
Customers retain the right to review specific project applications as most projects
require FERC notice
Prudence Challenge - Customers retain the right to challenge prudence of these
costs in the next rate case
Northern commits to the minimum ongoing non-revenue generating capital
spending for pipeline maintenance.
Northern will continue to spend the
depreciation amount each year of $52.3 million that is reflected in current rates.
Northern retains the right to file a rate case at any time. If Northern files a rate case the
AMIR rates would only stay in effect for the construction projects that had already been
completed.
1
Northern has scheduled a customer meeting in Minneapolis on May 14 h to discuss the
AMIR proposal. Rhonda Chantry and I will attend. Northern would like to get FERC
apfroval of the AMIR settlement between Northern and its customers by the end of the
2" quarter of 2015.
If Northern and its customers are unable to agree on a settlement, then Northern has
stated they will file multiple rate cases to collect the additional dollars needed to
complete the pipeline upgrades. Northern will file for a 15% increase in rates plus an
additional 13% increase in rates to combine the Field and Market Rate Area Zones on
their system which is required as part of the settlement of the 2003 and 2004 Rate
Cases. The 15% and 13% increases are both in addition to the higher rates required to
complete the AMIR pipeline upgrades.
These increases are all subject to FERC
approval. Typically FERC suspends the proposed rate increase for a maximum of six
-2-
months from the filing date and then allows Northern to include the rates subject to
refund if lower rate levels are approved at a later date. FERC staff and Northern's
customers have the legal right to contest Northern's proposed rate increases and would
have access to all of Northern's revenue and expense data via discovery requests.
Below is a summary of the annual cost impact to the MUD customer base as a whole
and the average residential customer. The average annual rate impact for residential
customers is based on the 2015 budgeted firm volumes and includes the 2% in-lieu of
tax.
AMIR Increase
AMIR Increase+ 15% Rate
Increase
AMIR Increase + 28% Rate
Increase
Avg. Annual Rate Impact to MUD
Avg. Annual Rate Impact per
Residential Customer w/2%
$1,426,000
$4.25
$3,119,000
$9.31
$3,874,000
$11.56
Recommendation
Since Northern's proposal is not in final form and discussions between Northern and its
customers will continue to take place in subsequent weeks after the May Board
Meeting, management is requesting authorization for the President to continue
discussions with Northern and the other Northern customers and to either accept or
reject Northern's final AMIR proposal on behalf of the District. The AMIR proposal
could be accepted and approved by FERC regardless of MUD's position on this matter.
Please feel free to give me a call if you have any questions at 402-504-7771 .
/1
1'/
;J
· ~q~~Y~7it
~ames J . Knight
Vice President, Gas Operations
-3-
Approved:
!<tn~~~1<7
q-:J
:2-...
Ronald E. Bucher
Senior Vice President, General Counsel
~~·
Senior Vice President, Operations
.et~ x~
Scott L. Keep
President
May 6, 2015
April27, 2015
Subject:
CAPITAL EXPENDITURES
To:
Committee on Construction and Operations
cc: all Board Members, Keep, Bucher, Doyle, Schneider and all Vice Presidents
From:
Ron K. Reisner, Senior Vice President, Chief Operations Officer
The following items will be on the May 6, 2015 Committee Agenda for consideration
and the May 6, 2015 Board Agenda for approval:
INFRASTRUCTURE REPLACEMENT/RELOCATIONS
1. 100093001157, 100065001463, 100095001155 M$390,000- Abandon 1,400
feet of &Minch water main, install 1,400 feet of &Minch water main and reconnect 43
water services to the new &Minch main in Manderson Street, 48th to 50th Streets. This
main will be replaced as part of the District's Infrastructure Replacement Program. The
existing 6Minch mains were installed in 1953 and these mains have experienced 25 breaks,
including 10 which occurred in 2014.
2. 100093001144, 100065001437, 100095001143 M$446,000- Abandon 1,800 feet
of &Minch and 8-inch water mains, install approximate 1ft 1,800 feet of 6-inch and 8-inch
mains, and reconnect thirty-three water services in 50 h Street from Spring Street to
Bancroft Street. These mains will be replaced as part of the District's Infrastructure
Replacement Program. The existing mains were installed in 1934, and have experienced 10
breaks, including 4 in the past 10 years.
BUILDINGS, PLANTS AND EQUIPMENT
1. 100071000600 - $145,000 - Florence Chemical Building Exterior Metal
Painting. The majority of the exterior metal equipment on the track bay roof and on the west
side of the upper roof at the Chemical Building of the Florence Water Treatment Facility is
experiencing severe paint chipping, corrosion, and overall poor coating conditions. This
painting project will include abatement of lead coating found on the upper roofs north and
south bucket elevator equipment, sandblasting of all of the exterior metal on the track bay
roof and west side of the upper roof, painting of the sandblasted surfaces, and replacement
of the perimeter handrail on the upper roof.
2. 100088000681 - $158,000- Purchase one additional CNG tandem axle dump
truck chassis. The proposed dedicated CNG dump truck will be used by the Construction
division to haul dirt and rubble from various work sites. It will be used by our water repair
crews, which respond to emergency water main breaks and perform major water system
maintenance.
3. 100088000685- $55,000- Purchase one (1) super duty, regular cab Ford F250 CNG pickup truck. This pickup will be purchased to ultimately replace a similar vehicle
used at the Operations Center for general maintenance and snow removal. It will replace a
1999 Dodge Ram 2500 that has reached the end of its useful life.
4. 1 00084001153 - $98,400 - Remodel the downtown Cashiers Department's
back room area. The back room of the Cashiers Department will be reconfigured and
remodeled in order to increase the number of work stations, add a mail sorting area, lockers
and security cameras, replace carpet and paint walls. This project will better utilize space,
improve office efficiency and appearance, and enhance security.
5. 1 00084001155 - $68,000 - Add security video surveillance cameras to the
Construction Center's north parking lot and Propane Air areas. This security
enhancement is needed due to the new business development nearby and its resulting
increase in traffic and public activity.
6. 100084001154 - $60,000 - Add security video surveillance cameras - 117th &
Fort Streets. This expenditure will provide security video surveillance cameras at the LNG
Plant and Propane Air facility, as recommended by the Department of Homeland Security
(DHS) during a recent site visit. This security improvement will better enable the LNG control
room and Security staffs to monitor, detect and respond to security threats and incidents.
c;k£:-- .
Senior Vice President, Chief Operations Officer
(402) 504-7110
Approved:
,&(~%'~
Scott L. Keep
President
-2-
May 6, 2015
lnter-Depattment Communication
April 28, 2015
Subject:
ACCEPTANCE OF CONTRACTS AND PAYMENT OF FINAL ESTIMATES
To:
Committee on Construction and Operations
cc: all Board Members, Keep, Bucher, Doyle, Schneider and all Vice
Presidents
From:
Work has been satisfactorily completed on the following contracts and final payments
are recommended:
Contract
Board
Approval Date
a. Est. No.9- D.R. Anderson
Constructors, Inc., 100084001124,
Pretreatment skid upgrade &
regeneration heater construction
March 5, 2014
Bid
Amounts
Actual
$1,400,000.00 $1,453,981.76
Final
$43,619.45
Comments: Change Order No. 1 in the amount of $15,694.65 was for additional sandblasting
and painting, and piping and fitting work. Change Order No. 2 in the amount of $38,287.11 was
for additional valves, piping and electrical work.
Contract
b. Est. No. 2 - Kersten
Construction 100055001113 /28,
100093001130, 100065001414,
100095000900, Install water
mains in U.N.O. Nebraska Village,
6ih & Castelar Sts.
Board
Approval Date
August6,2014
*Unit Price
Bid
$299,073.00
Amounts
Actual
Final
$314,837.06
$213,479.96
Comments: Change Order No. 1 in the amount of $3,003.26 was for additional labor and
materials to repair a section of new water main that was damaged by the Developer's plumber
during the installation of the water service to the new arena facility. There was a charge of
$4,508.30 for additional unit quantities and an additional item cost of $8,252.50 to replace
concrete panels for water service reconnections and install a 48-inch vault.
Contract
c. Est. No.2- 03 Contracting,
lnc.100092001385,
100066001464, 100082000040
/41/42, Cast iron gas main
replacement, 121h St. from William
to Bancroft Streets
Board
Approval Date
*Unit Price
Bid
February 6, 2013
$426,725.90
Amounts
Actual
Final
$299,628.39
$163,355.05
Comments: There was a deduction of $25.00 for reimbursement to the District for soil
compaction test failures encountered during construction. There was a credit adjustment in unit
quantities in the amount of $127,072.51.
Contract
d. Est. No. 2 - Q3 Contracting,
lnc.1 00092001363,
100066001768, 100082000040
/41/42, Cast iron gas main
replacement, Madison St. to uy"
St., from 341h Ave. to 37th St.
Board
Approval Date
February 6, 2013
*Unit Price
Bid
$367,774.21
Amounts
Actual
Final
$290,443.96
$111,562.38
'
Comments: There was a deduction of $100.00 for reimbursement to the District for soil
compaction test failures encountered during construction. There was a credit adjustment in unit
quantities in the amount of $77,230.25.
Contract
e. Est. No. 7 - Eriksen
Construction Co., 100083000843
Minne Lusa Pump Station Pump
No. 1 High Service Pump, Motor
and Variable Frequency Drive
replacement
Board
Approval Date
Bid
Amounts
Actual
Final
'
November 6, 2013 $2,413,718.00 $2,293,124.16 $213,063.96
Comments: Change Order No. 1 resulted in a net deduction of $106,500 for payment made to
Xylem Water Solutions U.S.A., Inc., which was the initial payment under the procurement
contract for purchasing the pump and motor for this project. The remaining payments to Xylem
were made by Eriksen Construction after execution of the construction contract. Change Order
No. 2 resulted in an additional cost of $24,629 for removing, furnishing and installing new
lighting in the Minne Lusa Boiler Room. Change Order No. 3 resulted in a net deduction of
$38,.722.84 and included deduction for pump efficiency testing, and making additional electrical
and computer communications improvements.
Contract
Board
Approval Date
*Unit Price
Bid
f. Est. No.3- Hydra-Tech
Engineered Products, LLC,
100051000982/90, Install internal
November 5, 2014 $162,160.00
joint seals in a 48-inch main at
Florence Plant, and in a 24-inch
main in Dahlman Ave.
Amounts
Actual
Final
$219,865.00
$10,993.25
Comments: There was a charge of $6,600.00 for additional unit quantities, and a credit
adjustment in the amount of $40.00 for a bid correction. There was also an additional charge of
$51,145.00, based upon unit pricing, to seal additional pipe joints and to remove cement mortar
lining to bare metal prior to installing seals. A 24-inch main replacement project is currently in
design for an area adjacent to this joint sealing project, and by sealing additional joints we will
save approximately $100,000 in main removal and replacement costs. Removing the cement
mortar lining from additional pipe joints to bare metal will provide a superior and longer term
solution.
Contract
g. Est. No. 2 - CNG Fueling
Station at 132"d St. and
Cornhusker Rd; Trillium CNG,
100084001115
Board
Approval Date
Bid
November 6, 2013 $671,026.30
Amounts
Actual
Final
$669,526.30
$65,602.63
Comments: There was a credit adjustment for District costs to salvage and relocate a fire
hydrant during construction.
Contract
h. HDR Engineering, Inc.,
100083000942, Professional
engineering design services for
the replacement of Nordberg
engines at Platte South.
Board
Approval Date
Original
Consulting
Fee
September 4, 2013 $149,165.00
Amounts
Actual
Final
$147,293.36
$216.21
Comments: All work required has been completed by the consultant and is acceptable and in
compliance with the scope of work. The final co sultant's fee was $1,871.64 less than originally
expected.
Approved:
f2?'~Q ~~
Scott Keep
President
Ro K. Reisner
May 6, 2015
April 23, 2015
Subject: BIDS ON MATERIALS AND CONTRACTS DURING THE MONTH OF APRIL
To:
Construction & Operations Committee
cc: All Board Members, Keep, Bucher, Doyle, Schneider, Reisner, and all Vice
Presidents
From:
Jon A Zellars, Director, Purchasing
The following items will be on the May 6, 2015 Committee Agenda for consideration and the
May 6, 2015 Board Agenda for approval. The recommended bid is balded and listed first.
WATER/GAS MAIN CONTRACTS
Bids Sent
I Rec'd
Install 1,500' of 24" Ductile Iron
36/5
Water Main in 2041h St. from Ames Ave.
to Grand Ave.
100057000409 100055001116
(WP 1329)
Engineering Estimate: $226,925.00
(C&A for 100057000409 and 100055001116 approved
$379,500.00)
Replace Cast Iron Water Main in 501h St.,
36/3
from Spring St. to Bancroft St.
100093001144 100065001437
100095001143 (WP 1352)
(A C&A in the amount of $446,000.00 will be presented
approval.)
Page 1 of 4
Bidder
T. J. Osborn
Judds Brothers
Cedar Construction
Merryman Excavation
Kersten Construction
Amount Bid
$310,100.00
337,750.00
369,140.00
404,880.00
459,331.00
May 7, 2014 in the amount of
M.E. Collins
Cedar Construction
$318,528.30
578,137.00
652,693.00
to the Board on May 6, 2015 for
Replace Cast Iron Water Main in
36/3
Manderson St. from 481h to 501h Sts.
100093001157 100065001463
100095001155 0/VP 1374)
(A C&A in the amount of $390,000.00 will be presented
approval.)
M.E. Collins
Cedar Construction
$269,249.00
406,265.00
415,312.90
to the Board on May 6, 2015 for
Install Water Mains in the Prairies,
36/3
Cedar Construction
$234,291.00
239,833.40
Phase 2, Skyline Dr. & Frances St.
100055001139 (WP 1389)
279,437.00
Anchor Construction
(A C&A in the amount of $332,693.00 will be presented to the Board on May 6, 2015 for
approval.)
RATIFICATION
Bids Sent
I Rec'd
Bidder
Amount Bid
Remodeling of the Operating
1/1
F&B Constructors, Inc. $79,846.00
Center for the Credit Union and
Purchasing Department
100084001150 (GP 2037)
(C&A for 100084001150 approved April1 , 2015 in the amount of $145,500.00)
Upgrade Perimeter Security
Video Coverage for the
Downtown Building
100090001257
1/1
Page 2 of4
Prime Communications $26,041.58
OTHER
Bids Sent
I Rec'd
Bidder
Amount Bid
Florence Chemical Building Exterior
10/2
W.S. Bunch Co., Inc.
$94,134.00
Metals Painting
McGill Restoration
139,945.00
100071000600 (WP 1292)
approval.)
One (1) CNG Regular Cab &
5/2
Truck Center Co.
$129,712.00
Chassis for Tandem Axle
Peterbilt of Norfolk
130,552.00
Dump Truck w/ Extended Five
(5) Year Warranty
100088000681
approval.)
One (1) F250 Super Duty, Regular Cab,
CNG, 4x4, Pickup
100088000685
9/1
Baxter Ford
$38,550.00
1/1
Install Additional Security Video
Surveillance Cameras in the North
Construction Center Parking Lot and
Propane Air Areas
100084001155
approval.)
Install Security Video Surveillance
1/1
Cameras in the LNG TBS and
Propane Air Areas
100084001154
approval.)
Page 3 of 4
ANNUAL
Bids Sent
I Rec'd
1/1
Plate and Frame Filter Press Cloths
Extension #1
(2015)
Director, Purchasing
(402) 504-7253
Approved:
~~~Je~
Vice President, Accounting
e/~~
{)/ Debra A. Schneider
Senior Vice President, Chief Financial Officer
"J
sc-1rt$ ?/f
President
Page 4 of 4
Bidder
Micronics, Inc.
Amount Bid
May 6, 2015
April 24, 2015
Subject: MAIN EXTENSIONS
To:
Services and Extensions Committee
cc: All Board Members, Keep, Bucher, Doyle, Schneider and all Vice Presidents
From:
The following main extensions will be on the May 6, 2015 Committee Agenda for consideration
and the May 6, 2015 Board Agenda for approval:
Job Number
Project Cost
100055001139
$332,693
WATER
Applicant
Contribution
Construction
by Applicant
M.U.D. Cost
$406,063
$0
$0
1. These mains are being installed to provide domestic water service and fire protection to 134
newly platted single residence lots in The Praries Subdivision at Skyline Drive and Frances
Street. There is a pioneer main fee in the amount of $73,370 (City of Omaha zoning, Lanoha
Development Company).
1.
Job Number
Project Cost
100060001208
$63,041
GAS
Applicant
Contribution
Construction
by Applicant
M.U.D. Cost
$63,041
$0
$0
These mains are being installed to provide gas service to 98 newly platted single residence lots
in Majestic Pointe Subdivision. (City of Omaha zoning, Majestic C Team, LLC.)
Ron K. Reisner
(402) 504-7110
Approved:
~?<~
Scott L. Keep
President
Placed on File
May 6, 2015
April27, 2015
Subject:
FIFTH LEGISLATIVE REPORT- 2015 SESSION
To:
Judiciary and Legislative Committee
cc:
All Board Members; Keep, Doyle, Bucher, Schneider, Reisner;
all Vice Presidents; Nowka
From:
Rick Kubat, Government Relations Attorney
The full legislature will begin consideration of the budget package the week of April 27,
2015. The state's budget must be finalized by May 14. The Appropriations Committee
has prioritized boosting the state's property tax credit fund and enhancing educational
funding. Evening debate has been scheduled by the speaker for many of the remaining
20 legislative days. Please find below a list of introduced legislation along with positions
taken by the Board.
LB 581 (Nordquist)- LB 581 would appropriate one million dollars for FY2015-16 from
the State's General Fund to the State Energy Office to provide rebates for hydrogen fuel
cell, compressed natural gas (CNG), liquefied natural gas, or liquefied petroleum
vehicles. Rebates would assist with vehicular conversion costs for public or private
entities or to defray compression equipment costs for private non-commercial delivery
systems. Under LB 581, vehicular conversion rebates are not allowed for vehicles
which have received rebates or incentives under any other state program.
Board Position:
Status:
Support
Placed on General File with a Speaker priority designation
LB 413 (Mello) - Under LB 413, political subdivisions could request the Nebraska
Department of Environmental Quality (NDEQ) to conduct an economic impact review
when making permit determinations under the E.P .A.'s National Pollutant Discharge
Elimination System. Permitting factors to be considered by the NDEQ under LB 413
would include the financial capability of a political subdivision, affordability to ratepayers,
future growth, overall costs, environmental considerations, and other economic and
social considerations. As amended, LB 413 provides the NDEQ with discretion in terms
of what items will be reviewed. The amendment further creates a tiered fee schedule
where the NDEQ is to consider the political subdivisions ability to pay for costs
associated with any review.
Board Position:
Status:
Support
Passed on Final Reading 45-0-4 and has been submitted to
Governor Ricketts for consideration
LB 404 (Davis) - Provides standing for public water managers before the Nebraska
Department of Natural Resources (DNR) in their consideration of a surface water
appropriation permit. The DNR would be required to publish notifications related to
consideration of water appropriations. Within 60 days of final notice from the DNR,
public water managers would have the opportunity to provide evidence to the DNR that
the granting of a water appropriation permit would reduce or diminish the amount of
water available to the public water entity or its constituents and is contrary to the public
interest.
Board Position:
Status:
Support
Remains in the Natural Resources Committee
LB 288 (Ebke} - LB 288 would prohibit public employers from deducting union dues or
assessments from public employee wages. The Business and Labor Committee
received testimony March 9, 2015. No testimony was offered in support of LB 288, no
one testified in the neutral capacity, and 12 individuals testified as opponents. Letters of
support for LB 288 were offered by Americans for Prosperity and the Lincoln
Independent Business Association. Letters of opposition were offered by the Fraternal
Order of Police and another letter signed by 124 different labor organizations. A
summary of the testimony was provided to the Board on March 10, 2015.
Board Position:
Status:
Neutral
Remains in the Business and Labor Committee
LB 104 (Krist)- Under current law, notices for discontinuance of utility service are to be
provided by first class mail or in person. LB 104 would allow notices for discontinuance
of utility services to include electronic means if the customer chose to receive billings or
notifications by electronic delivery.
Board Position:
Status:
Support
Placed on General File
LB 19 (Krist)- Under current law, most tests for drinking water samples are required to
be conducted by the Nebraska Department of Health and Human Services (DHHS). LB
19 would require the Director of Public Health to certify and enter into agreements with
private laboratories who meet EPA standards to conduct water testing. Management is
recommending that this bill be monitored because LB 19 could affect costs associated
with the testing of water samples.
Board Position:
Status:
Neutral
LB 67 (Shoemaker) - LB 67 gives bondholders a first lien priority over pensioners and
other creditors in the event of a bankruptcy by a political subdivision. Although LB 67
was intended to include only general obligation bonds, the District's bond counsel raised
concerns that LB 67 was broad enough to include revenue bonds. Bond counsel raised
further concerns that LB 67, as introduced could provide bondholders with priority status
over general operating and maintenance expenditures in the event of a bankruptcy. An
agreement has been reached to amend LB 67 on the next round of debate (Select File},
to exclude revenue bonds from the bill's purview and to further alleviate the additional
concerns brought forward by the District's bond counsel. LB 67 has advanced to Select
File, with an amendment giving pension obligations and other post employee benefits
shared priority status with bondholders over other creditors. The terms of LB 67 are
being negotiated and the final product will be closely monitored.
Board Position:
Status:
Neutral
Placed on Select File, and Senator Ebke has made it her priority bill
LB 66 (Shoemaker) - LB 66 is an alternative to the above introduced LB 67. LB 66
would require bond issuers to advertise specific items on the first page of the official
bond prospectus. One of the items mandated by LB 66 to be including on the first page
of prospectus is a statement that "it is uncertain if the bonds being issued would have
priority over pension obligations." Senator Shoemaker has indicated his intentions to
only move forward with LB 66 if LB 67 is unsuccessful.
Board Position:
Status:
Neutral
Remains in the Judiciary Committee
LB 181 (Smith) - Permits flashing or rotating blue and amber lights to be displayed on
vehicles operated by a public utility for construction, maintenance, and repair of
infrastructure on or near a highway. LB 181 has been signed by the Governor and
becomes law 90 days after the 2015 Legislature is adjourned.
Board Position:
Status:
Support
Signed into law by Governor Ricketts
LB 544 (Harr) - Creates the Community Gardens Act, which permits community groups
to utilize vacant public lands for community garden cultivation. LB 544 requires the
Director of Agriculture to establish a community gardens task force to study, evaluate,
and make recommendations regarding the establishment and expansion of community
gardens. Under LB 544, Community Gardens may request water from the District at a
reduced or fixed rate. If the District receives an application to provide community
gardens with water, LB 544 requires a response to the applicant within 60 days and a
final determination from the District within 180 days.
Management's recommendation: Neutral
Status:
...
Richard A. Kubat
Government Relations Attorney
402-504-7125
Approved:
/f6--~"'o.J&~~
Ronald E. Bucher, Senior Vice President/General Counsel
May 6, 2015
April 28, 2015
Subject:
DISTRICT ELECTION SUBDIVISIONS
To:
All Board Members
cc:
Scott Keep, Mark Doyle, Deb Schneider, Ron Reisner, Rick Kubat,
and all Vice Presidents
From:
Ronald E. Bucher, Senior Vice President/General Counsel
As the Board is aware, during the 2014 session the Nebraska Legislature passed
a bill authorizing the Board to create seven election subdivisions within the District's
boundaries. The results of that bill have been codified in Neb. Rev. Stat. Sections 142102, 14-2103, and 32-540 (2014 Cum. Supp.).
In a nutshell, although the bill was permissive, giving the Board the discretion to
create the election subdivisions prior to February 1, 2016, there was an understanding
that the District would proceed to create the election subdivisions. The bill allows the
District to create its own election subdivisions without any review or approval by another
agency. The subdivisions are to be composed of substantially equal population,
compact and contiguous territory, and follow existing precinct lines as much as possible.
After each decennial census (the next one occurring in 2020), the District would re-draw
the election subdivisions to account for any changes in population and growth of the
District's boundaries. The District enlisted the services of Mr. Paul Hunt, GIS Lab
Coordinator with the University of Nebraska at Omaha's Geography/Geology/Durham
Science Center, who has experience in drawing election districts to assist in providing
draft election subdivisions.
Once the election subdivisions are created, the bill allows the Board to name one
incumbent Board Member to be the representative of each subdivision, regardless of
whether the member resides in the specific subdivision. The bill staggered when the
election subdivisions would come up for election and provided that the first election
subdivision election would be in 2018. All of these provisions allowed the District to
provide for the current Board incumbents to complete their current terms and for those
closest to potentially having to run for a new term in 2016, to run under the existing
process, which is at-large from the entire District boundaries.
Attached is a map of the proposed election subdivisions. There were two
proposed election subdivisions that had two incumbent Board Members residing
therein. Subdivision 2 had Messrs. Dowd and Friend, and Subdivision 1 had Messrs.
Frost and Begley. As a result, it is recommended Mr. Dowd be designated as the
Subdivision 5 representative and Mr. Frost for Subdivision 7. Doing so would allow for
the designation of one incumbent Board Member for the remaining election
subdivisions.
Also attached is a proposed Resolution that creates the election subdivisions and
assigns a Board Member to each subdivision. The years denoted in the Resolution as
to when each election subdivision will be slated for election was set by the new law and
were coordinated with each incumbent's current term of office.
This matter will be on the Judicial and Legislative Committee and Board agendas
for the May 6, 2015 meeting. If you have any questions, please feel free to contact me.
~<rr~~
Ronald E. Bucher
Senior Vice PresidenUGeneral Counsel
402-504-7238
Approved:
d~r;.:r~
Scott L. Keep
President
-2-
RESOLUTION
WHEREAS, pursuant to Neb. Rev. Stat. §14-2102, §14-2103, and §32-540 (2014
Cum. Supp.), the Board of Directors is authorized to establish seven election
subdivisions from which future Directors for the Metropolitan Utilities District Board will
be elected; and
WHEREAS, the seven election subdivisions are to be composed of substantially
equal population, compact and contiguous territory, and shall, as nearly as possible,
follow the precinct lines created by the election commissioner or county clerk after each
federal decennial census; and
WHEREAS, the Board of Directors may assign each position on the Board to
represent a numbered election subdivision for the remainder of the term in office for
which the member is elected, regardless of whether the member resides in the
subdivision; and
WHEREAS, upon the adoption of seven election subdivisions, the Board of
Directors shall make such assignments so that: members representing election
subdivisions numbered one and two hold office until the first Tuesday after the first
Monday in January 2019 or until their successors are elected and qualified; members
representing election subdivisions numbered three, four, and five hold office until the
first Tuesday after the first Monday in January 2021 or until their successors are elected
and qualified; and members representing election subdivisions numbered six and seven
hold office until the first Tuesday after the first Monday in January 2023 or until their
successors are elected and qualified.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of
Metropolitan Utilities District of Omaha that seven election subdivisions are created in
accordance with the attached map, referred to as Exhibit A; and
BE IT FURTHER RESOLVED that Director Begley is assigned to represent
Subdivision 1, Director Friend is assigned to represent Subdivision 2, Director Howard
is assigned to represent Subdivision 3, Director Cavanaugh is assigned to represent
Subdivision 4, Director Dowd is assigned to represent Subdivision 5, Director Patterson
is assigned to represent Subdivision 6, and Director Frost is assigned to represent
Subdivision 7.
Adopted:
'
/~-~-- - ~
/ . ___ I
_____
......,
l%J - . -
L _ L ___ _MU.D._Re.districting
.
Washington
'
Dodge
t h
I
.
.I
~
\
·- ·
..._
l
T•
~
-·l'~
" ' Douglas
2
3
Saunders
4
--~-
5
6
7
Subdivisions
Subdivision 1
Subdivision 2
Subdivision 3
Subdivision 4
Subdivision 5
Subdivision 6
Subdivision 7
Total Population
Target Population
I Population
90,740
90,416
88,532
87,545
88,027
87,011
86,447
618,718
88,388
Target
I Difference
..
"'
Subdivisons
J -
J
~
.: . ··. :
Difference
Percent
2,352
2,028
144
(843}
(361}
(1,377}
{1,941)
--··
'
--
..--------v-
~~
.. ~-6
!!-IXIIvlslon
~-
Subdivision 3
..
.~
~
~~
.. ..
·-
I
..,..-~- ..
~
;
•
~
~
_......
_.u/
\
//
:/
..
(
..
- ~-.
'
Sarpy
I
2.66%
2.29%
0.16%
-0.95%
-0.41%
-1.56%
-2.2096
'
.
'!
... %;:•
...
~
/
-
- .
-·- -·-·.
I
~
May 6, 2015
April27,2015
Subject: Promotion Increases and Ratifications, May 2015 Board meeting
To: Personnel Committee members Friend, Begley, and Patterson
cc: Board Members Cavanaugh, Dowd, Frost, and Howard; President Keep, and
Sr. Vice Presidents Bucher, Doyle, Reisner and Schneider
From: Patrick L. Tripp, Vice President, Human Resources
The Human Resources Department is recommending that the Board of Directors approve the
promotion increases set out below. All positions involve District employees earning more than
$10,000 per year and therefore require your approval.
1. Bargaining Unit/OAC - Promotion Increases
The Human Resources Department is recommending that the Board of Directors approve
promotions for the following Employees within the Bargaining Unit/OAC classification. These
recommendations are based on a formal selection process, are in compliance with the
collective bargaining agreement, and are made following the posting and application process
for a job opening in the District. The effective date for these promotions will be the beginning
of the next OAC pay period following Board approval.
Employee:
Current position/department:
New position/department:
Current rate; step/grade:
Proposed rate; step/grade:
Percent of increase:
District hire date:
Richard Miranda
Utility Worker; Construction
Crew Leader, Construction
$32.80; Step 4
$34.62; Step 3
5.55%
April 16, 2001
Employee:
District hire date:
Lora Monjarez
Administrative Clerk II; Field Service Administration
Communications Clerk I; Field Service Administration
$23.47; Step 4
$24.71; Step 2
5.28%
October 24, 2005
Employee:
District hire date:
Peter Suski
Machine Operator; Construction
Utility Locator; Plant Engineering
$30.98; Step 4
$31.53; Step 4
1.78%
May 13,2002
Promotion Increases and Ratifications, May 2015 Board meeting
Page 2
Employee:
District hire date:
Michael Teti
General Maintenance Mechanic; Water Distribution
Valve Maintenance Mechanic; Water Distribution
$31 .02; Step 4
$32.47; Step 4
4.67%
February 28, 2005
Employee:
District hire date:
Jason Wicken
Utility Worker; Construction
Crew Leader, Construction
$32.80; Step 4
$34.62; Step 3
5.55%
August 06, 2001
2. Bargaining Unit/OAC Promotion Increases Due To Job Progression
The Human Resources Department is recommending that the Board of Directors approve the
following promotion increases for the Bargaining Unit/OAC employees who have successfully
completed required training and who have been recommended by their supervisor for
promotion as they progress within their job family. All increases are based on the bargaining
unit wage structure. The effective date for these promotion increases will be the beginning of
the next OAC pay period following board approval.
Employee:
District hire date:
Stephen Houston
Water Maintenance Trainee; Water Distribution
Water Maintenance Worker; Water Distribution
$24.53; Step 4
$25.98; Step 2
5.91%
October 03, 2011
3. Supervisory, Professional and Administrative - Increases
Supervisor, Professional and Administrative (SPA) promotions are positions recommended for
pay increases or adjustments requiring authorization from the Board in order for the President
to make the increases. These SPA positions have been evaluated, graded, appropriate job
descriptions completed, and posting guidelines fulfilled. The effective date for these
promotions will be the beginning of the next SPA pay period following board approval.
There are no recommendations for approval this month.
Promotion Increases and Ratifications, May 2015 Board meeting
Page 3
4. Supervisory, Professional and Administrative - New Hire Ratification
Board of Director Ratification of salaries, for new SPA employees hired from outside the
District, is required to confirm the salary within the grade established for the position.
Authorization to ratify the annual salary of SPA employees hired from outside the District will
be requested each month, if appropriate.
There are no recommendations for approval this month.
~
.2 7
Date approved
.2-tJ/ 5
May 6, 2015
April 23, 2015
Subject:
STRATEGIC PLANNING
To:
Board of Directors
CC: Keep, Bucher, Doyle, Reisner, Schneider and Vice Presidents
From:
Bruce Burton, Vice President, Technology and Strategic Planning
The District initiated a new strategic planning process last year. As part of that effort,
we developed statements describing our mission, vision, and core values. In addition,
we prepared a series of strategic initiatives, along with District-wide and specific
departmental goals. The purpose of this process was to help ensure the effective
allocation of capital and other District resources, while improving our ability to achieve
our long-range plans.
A strategic management process was also established to guide the implementation of
the Strategic Plan. This involved identifying key performance indicators (KPis) to track
the progress of our goals and conducting ongoing reviews to provide feedback on
performance. This included weekly meetings with senior management, along with
monthly and quarterly evaluations of various elements of the Strategic Plan and
associated goals.
A critical aspect of implementing the strategic management process was to establish a
baseline. This was accomplished by conducting an internal survey to assess current
performance and prioritize ten key operating attributes of the District, ranging from
customer satisfaction to product quality. Currently, a review of our performance against
industry level KPis in several categories is underway. This baseline information will
serve as a reference point in our planning and goal-setting, allowing for performance
evaluation and metric establishment. Moreover, it is critical in the assignment of goal
prioritization and sequencing.
The District faces a series of challenges to achieving our vision. Some of these include:
projected increases in operating and maintenance costs, an extensive infrastructure
replacement program, regulatory requirements, and OPEB funding. Ongoing strategic
management, as well as establishing and maintaining effective business processes, will
help overcome these obstacles.
An integral part of the District's Strategic Plan was the establishment of a new Process
Improvement group. This group will serve as a resource to departments and divisions,
as they focus on the implementation of various business process improvement
initiatives across the District. The ultimate goal of these efforts will be improving the
overall efficiency and quality of our operation.
As our business processes are improved, new technology and automation will help
ensure that the planned efficiencies can be achieved. Once these benefits are
identified, our ongoing strategic management process will facilitate their realization. This
will have a significant impact on reducing the cost of providing our services and allow us
to more effectively meet the challenges that the District faces in the future. Most
importantly, it will help ensure that the District remains a vital and sustainable utility for
our customer-owners and employees for years to come.
Attached for your review, are copies of the District's statements regarding its vision,
mission, and core values. Also included are the updated strategic initiatives and Districtwide goals. Additional details will be provided in a presentation during the May Board of
Directors meeting, including a discussion of the District's key attribute survey, KPI
performance, and projected cash flow from operations. The Strategic Plan is considered
a living document, i.e. it will evolve as the District's environment changes. Your input
into this Plan is welcome now and in the future, and will be vital to ensure the best
possible outcome.
To move forward, Management is requesting that the Board of Directors formally adopts
the Strategic Plan as presented. Your consideration is appreciated.
Bruce Burton
ff"
~
~~~Vice President, Technology and Strategic Planning
Approved:
~~
Mark Doyle
Senior Vice President, Chief Information Officer
Approved:
.e/u?r
~
Scott l. Keep
President
~
Strategic Initiatives (S) and 2015 District-wide Goals (G)
District-wide Strategy
The District's long-term success depends on overall financial stability, which is achieved
by supplying significant value to our customers, delivered by a highly efficient and
sustainable operation with empowered employees who make up the core of our
organization.
Financial and Operational Perspective
51. Increase new revenue from the sales of natural gas, water and related services, by
developing markets to optimize utilization of our infrastructure and core resources.
•
G1. Increase new volume from the sale of natural gas, water and related
services adjusted for weather.
52. Enhance the District's information and reporting (Accounting) systems to provide a
solid financial platform to effectively manage the District's rate structure, cash
management, infrastructure, and operations.
•
G2. Develop District requirements for SAP reporting and a budgeting tool model
to enhance financial tracking and reporting capabilities.
53. Systematically replace and upgrade infrastructure for long-term sustainability.
•
G3. Continue to execute the District's pipe infrastructure replacement (IR)
program and capital improvement plans (CIP).
•
G4. Develop an Information Technology infrastructure replacement/upgrade
program.
84. Ensure Regulatory compliance by implementing effective policies, procedures, and
controls.
•
GS. Complete a District-wide survey to determine the scope of regulatory
compliance requirements and develop recommendations for managing
compliance.
Customer Experience
55. Improve customers' service experience.
•
G6. Design and implement an overall customer interaction model that increases
and simplifies access to information and achieves rapid response to customers'
needs.
1
Internal Business Process Excellence
56. Optimize key business processes to improve safety, reliability, efficiency, and
environmental sustainability.
•
G7. Implement an employee development program to support safety and cyber
security.
•
GB. Improve overall physical and cyber security by establishing a long-term
resiliency program.
•
G9. Develop and implement a 5 year roadmap to move the District to the top
quartile in key performance areas.
•
G10. Develop and utilize process improvement efforts to meet 2016 budget
goals.
•
G11. Define and establish QA programs, utilizing process improvement
infrastructure/team, within targeted District departments.
•
G12. Develop an Information Technology roadmap program.
•
G13. Develop and implement a District-wide Business continuity plan.
57. Enhance our workforce by implementing effective employee leadership,
development and engagement efforts.
•
G14. Develop and implement a plan to improve employee engagement and
effectiveness.
•
G15. Develop Succession Plans to identify potential capability gaps Districtwide.
Employee Development
SB. Develop a culture that embraces safety, efficiency and customer service through
training, development and communications.
•
G16. Implement a communications plan associated with key District
constituencies.
2
District's Mission Statement
We provide safe, reliable, and cost-effective natural gas and water services to
our community.
District's Vision Statement
To maintain our commitment to serve our community, while striving to become
one of the nation's top utilities. This will be demonstrated by achieving industry
leading performance in:
• Safety
• Reliability
• Customer service
• Financial stability
• Efficiency
• Regulatory compliance
District Core Values:
Safety
Safety is at the core of what we do. All of our actions must contribute to a safe environment so
that our employees and customers can fully enjoy their lives. We will not compromise the
safety of our employees or the safety of our community.
Integrity
We proudly uphold our values and ethics in everything that we do. We celebrate those that
have the courage to make difficult decisions while furthering us toward our strategic vision.
Accountability and Transparency
As a public utility, we will maintain open and transparent communication with our internal and
external stakeholders. We are proud to take full ownership of our actions and will
communicate our progress so that we can be judged fairly on our outcomes.
Reliability;Stability
We are all stewards of the District and take pride In our history of safe, reliable gas and water
service. We will responsibly allocate and spend the resources and time given to us and are
committed to protecting our company's resources and reputation.
Customer Focus
We are a service first organization. Every job, project, task, or strategic goal ultimately helps
us to better serve our customers. We understand that both internal and external customers
must be treated with respect, diligence, and exceptional customer service.
Teamwork/ Collaboration
Regardless of ownership, employees will work together to seek Innovative ways to meet our
goals. Only through respect, shared persistence, and close collaboration will we be truly
successful in achieving our mission.

Documents - Metropolitan Utilities District

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