Saddlebrook Joint Facility

Transcription

Saddlebrook Joint Facility
DISCLAIMER
THE INFORMATION CONTAINED HEREIN SERVES AS A
GENERAL OVERVIEW FOR ALL CUSTODIANS. THE
HANDBOOK IS NOT INTENDED TO BE ALL INCLUSIVE NOR
IS IT A WORKING AGREEMENT OR CONTRACT.
ALL
CUSTODIANS ARE EXPECTED TO UNDERSTAND AND
COMPLY WITH THE PROVISIONS IN THIS HANDBOOK. TO
THE EXTENT THERE IS ANY CONFLICT BETWEEN THIS
HANDBOOK AND THE POLICIES AND REGULATIONS OF THE
BOARD OF EDUCATION OF THE OMAHA PUBLIC SCHOOLS
OR THE OPERATIONS DIVISION NEGOTIATED AGREEMENT,
THE PROVISIONS OF THE POLICIES AND REGULATIONS OF
THE NEGOTIATED AGREEMENT GOVERN.
FORWARD
Operations employees are valued members of the Omaha
Public Schools. Your service is a vital link in providing a
quality educational setting for District students and staff.
Today we understand more than ever, how schools represent a
safe and stable environment that directly influences the
education of children. Your contribution of providing a clean
and healthy learning facility plays an essential role in fostering
pride and limiting distractions to the educational process.
Cleaning and maintaining all building systems in an efficient
and smooth working order is possible only through the
perseverance and hard work of everyone in the Operations
Division. Operations employs approximately 430 men and
women responsible for cleaning and maintaining over 8 million
square feet of usable space at 93 separate locations, spread
out over 100 square miles, serving approximately 47,200
students. It takes the daily commitment of all Operations
employees to accomplish this task considering that 100 times
as many dollars will be spent operating and maintaining a
particular building as was spent to construct it.
Often times the impression visitors have of our school district
will be based solely on their experience inside our buildings.
The responsibility of maintaining district buildings in a safe,
sanitary, attractive and properly functioning condition places
the role of protecting the investment of public funds directly in
the hands of the building staff. The condition of the building
entrusted to your care, is a tribute to your dedication and
representative of your sense of stewardship to the public trust.
Mark Warneke
Director of Buildings and Grounds
INTRODUCTION
Mr. Paul A. Miller, former superintendent of Omaha Public
Schools, penned the following words in a 1964 version of the
Custodial Manual: “This manual has been provided not only to
furnish the custodian with the proper techniques for handling
the mechanics of his operation, but also, to imbue him with a
sense of dedication to the school program to which he is a very
important adjunct.”
Over 46 years later we mirror his sentiments. As custodians
we are charged with the responsibility of maintaining precious
property while simultaneously interacting positively with the
people therein. You are much more than a janitor that merely
cleans. You clean with a passion and a sense of purpose that
looks beyond a dirty carpet or full trash bag. Your cleaning
and maintenance is done with the ever so present reminder
that staff, community, parents and students will be gracing
the very area that you just cleaned.
This is why we have labored so hard to present to you a
handbook that will assist you with vital information that will
instruct and motivate you to continue in excellence making
Omaha Public Schools one of the cleanest and safest school
districts in the United States of America.
Jon Lucas Sr.
Supervisor of Operations
Table of Contents
I. Omaha Public Schools Mission and Aims
II. History
III. Conditions of Work
A. Job Classifications & Organizational Flowcharts
B. Definition of Full-Time & Part-Time Employee
C. Definition of Duty Week & Duty Hours
D. Work Schedules
E. Policies & Regulations
F. Staff & Student Interaction
G. Cultural Proficiency
H. Appearance & Proper Attire
I. Custodial Standards
J. Operations Bulletin /Operations Website
K. Custodial In-Service
L. Transfers
M. Performance Evaluations
N. Building Observations
O. Attendance & Absences
P. Lunch Time Absence From Building
Q. Vacation Procedures
R. Overtime Compensation
S. Procedures For Covering For Absent
Custodians
T. Building Permits
U. Weekend Building Checks
V. Inclement Weather Procedure
W. Snow Removal
X. Food Delivery
Y. Custodial Responsibilities in Food Service Areas
Z. Safety
AA. Use of Safety Devices
BB. MSDS Notebook
CC. Lockout/Tagout
DD. Pest Control
EE. Staph Infection Control
FF. Clean-Up Procedures for Vomit
GG. Mercury Spill Clean-Up
HH. Chemical Spill Procedure
II. Chemical Transfer Procedure
JJ.
Asbestos
KK. Harassment
LL. Smoke-Free Workplace
MM. Drugs & Alcohol
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2-3
3-40
3-6
7
7-8
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8-9
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9-10
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11
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11-12
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12-13
13-14
14
14
14-16
16-17
17-18
18-19
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20
20
20-21
21-22
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23
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23-26
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26-28
28-29
29-30
30-31
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31-32
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32-33
NN.
Custodial Use of Computers & Audio Visual
Equipment
OO. Management Assistance
PP. Fire Extinguisher Serviceability
QQ. Fire Inspection Checklist
RR. Generators
SS. Daily Walking Around Exterior of School Building
TT. Important Security Reminders
UU. Use of Electrical Extension Cords
VV. Glass Breakage Recovery Procedures
WW. Weed and Grass Control
XX. Lawn Tractor Maintenance
YY. Air Conditioning Systems Start-Up
ZZ. Central Air Conditioning Unit Shut-Down
AAA. Heat Pump Maintenance
BBB. Carpet Extractor Settings
CCC. Emergency Eyewash Stations
DDD. Standard Maintenance and Operation Procedures
for Portable Classrooms
IV. Cleaning Procedures
A. Daily Restroom Cleaning
B. Weekly Restroom Cleaning
C. Classroom/Office Cleaning
V. Appendix
A. Sample Work Schedule
B. Performance Evaluation
C. Building Observation
D. Filter Log
E. Building Emergency Procedures
F. Best Practices for Building Efficiency
G. Ladder Inspection Guidelines
H. Playground General Safety Checklist
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33-34
34-35
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35
36
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37
37-38
38-39
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39-40
40-41
41-42
43-46
43-44
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45-46
I.
Omaha Public Schools Mission:
The Mission of the Omaha Public Schools is to provide educational
opportunities which enable all students to achieve their highest
potential.
Aims:
The aims of the Omaha Public Schools are focused in alignment with the
mission of the Omaha Public Schools:
Aim #1:
High Student Achievement:
High student achievement will be met by maintaining high
academic standards and expectations for all students and
providing assistance which is appropriate for each student.
Aim #2:
Safe Learning Environment:
A safe and secure learning environment is an essential
component in enabling students to achieve their highest
potential.
Aim #3:
Professional Work Force:
A professional work force, dedicated and committed to
attaining the goals of the district, is essential.
Aim #4:
Partnerships:
Community partnerships, both internal and external, are
vital to the success of our students, staff, businesses,
political entities and the general public.
Aim #5:
Effective and Efficient Use of District Resources:
Effective and efficient use of available resources will be
required to achieve district goals.
Department of Business Services Vision:
The Business Services Department will be the accepted expert in
providing services to all schools we serve and will strive to be the catalyst
for positive change in the district we serve. Department organization of
Business Services will render it the premier department in O.P.S. to be
sought out by schools in our district for our expert leadership and
customer services…
Department of Business Services Mission:
The mission of the Department of Business Services is to focus on the
following objectives:
 To Promote, Encourage and Facilitate quality services that make
our schools better
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



To Engage each other through inspired and innovative strategies
that will improve the school communities we serve.
To Inspire each other to find opportunities to impact all students
through the services we offer and to reinforce through that pursuit
our commitment to caring deeply for all students.
To Provide expertise directed at expanding quality services to
achieve district betterment.
To Promote and Support all District initiatives that better all
schools for all students.
Department of Operations Purpose Statement:
The purpose of the Operations Department is to promote a safe, clean
and healthy environment for students and staff in all of the Omaha
Public Schools facilities. The Operations Department also provides
delivery services, snow removal and lawn maintenance.
Department of Operations Mission Statement:
This department has the responsibility for such activities as cleaning, the
care of heating, lighting, ventilation, and equipment and the operation
and upkeep of the Board of Education facilities and grounds and other
duties closely allied to provide a clean and safe environment for students
and staff.
II.
History
(Excerpts from History of the Policies, Rules and Regulations of the Public Schools of
Omaha, Nebraska 1870-1964, by Dr. Arvid E. Nelson, Jr., 1969)
During the 1870‘s, policies, rules and regulations relative to the role
and functions of janitors had not been established by the Board of
Education. In this decade, many problems occurred because there was
not an agreement concerning the duties of janitors. Thus, to ameliorate
this situation, members of the Board of Education established policies to
govern such duties in August 1880.
It was stipulated in the policies of 1883 that janitors were to be
elected for a term of one year; however, the Board of Education reserved
the right to terminate the engagement of a janitor at any time if
circumstances demanded. Janitors were forbidden to smoke while in the
building during school hours and were directly responsible to the
principals of their schools.
As stipulated in these policies, each janitor was required to sweep
thoroughly the building in his charge each afternoon after the close of
school, and to dust carefully desks, seats, doors, windows and balusters
each morning at such an hour "as to allow the dust to settle before the
opening of school". Also, outhouses were to be swept each evening. They
were required to wash the floors of each building once a month, and the
floors and seats of outhouses as often as was necessary to insure
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absolute cleanliness.
According to the directions of principals, janitors were to build fires
early enough in the morning to insure a proper temperature at 8:15 am
and to supply the necessary fuel for the use of the day. In addition, they
were to ring the bells of the school at such hours as the principal
directed.
Other responsibilities of the janitors included keeping all walks free
from snow and ice, attending to the cleaning of stoves, stovepipes and
furnaces, locking the doors of all outhouses and outside doors of
schoolhouses and the fastening of the windows before leaving the
building each evening. They were required to wind clocks regulating time
to insure that all of them in the building were of uniform time each
morning.
During every vacation period, janitors were required to clean
thoroughly the entire building and premises, and when directed by the
principals they were required to remove desks and benches and make
such slight repairs as were necessary. Janitors had to report to the
principals any necessary building repairs and to the secretary of the
Board receipt of any fuel which was not of the standard required.
In 2010, we are no longer referred to as "janitors" . . . we are "building
custodians" (custodian means "to take care of‖). Since the 1880‘s, when
rules and regulations were first established for the custodial staff of
Omaha Public Schools, some of our Job Descriptions have changed but
many are similar.
III. Conditions of Work
A. Job Classifications & Organizational
Flowchart
This position has the responsibility of supervising such activities such as
the cleaning, grounds care and general day-to-day duties to provide a
safe, clean, and healthy environment for students, staff and the public in
all Omaha Public Schools buildings.
Operations Manager
This position manages electronic security systems, card access systems
and surveillance cameras. This position has the responsibility of
managing delivery truck drivers. Serves as the backup to the Supervisor
of Operations. Performs various tasks as assigned by the Supervisor of
Operations.
Head Housekeeping Specialist
Manage the assigning of Relief Engineers and Relief Custodians to
substitute for absent Head Custodian/Engineers, Assistant Custodians
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and Truck Drivers. Assists the Operations Manager in managing
electronic security systems, card access systems and surveillance
cameras. Serves as the backup for the Operation‘s Manager. Performs
various tasks as assigned by the Supervisor of Operations.
Housekeeping Specialist
Housekeepers inspect facilities for cleanliness, maintenance of
equipment and care of grounds to assure conditions meet OPS
standards.
Relief Engineer
Performs the duties of a Head Custodian/Engineer in buildings where
assigned due to absences of Head Custodian/Engineer.
Tractor Operator
Operate a tractor to perform specific tasks throughout the School
District. Serves as a Relief Engineer.
Dump Truck Driver
Hauls and delivers all types of materials throughout the School District.
Serves as a Relief Engineer.
Truck Driver
Transport and deliver items throughout the School District.
Head Custodian/Engineer & Shift Engineer
The Head Custodian/Engineer must possess: a high school diploma or
its equivalent, a City of Omaha Third Grade Stationary Plant Operator‘s
License and a Nebraska Swimming Pool License (if the school has a
swimming pool).
They are responsible for maintaining a clean, safe and healthy
environment for students and staff throughout the School District. This
includes but not limited to the following: general care and upkeep of the
building(s), grounds and equipment; maintenance of proper climate
control; maintaining accurate documentation for personnel and
equipment; performing various preventative maintenance; submitting
work orders for repairs and requisitions for supplies; monitoring
custodial staff, facility safety, security and sanitation.
They must meet regular and predictable attendance and interact with
staff and students in a courteous manner while providing ―hands-on‖
leadership by working along side custodial employees for maximum
productivity and coordinating custodial schedules with approval of
Building Administrator and Supervisor of Operations.
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Head Custodian Unlicensed
The Head Custodian Unlicensed must possess a high school diploma or
its equivalent. They are responsible for maintaining a clean, safe and
healthy environment for students and staff throughout the School
District. This includes but not limited to the following: general care and
upkeep of the building(s), grounds and equipment; maintenance of
proper climate control; maintaining accurate documentation for
personnel and equipment; performing various preventative maintenance;
submitting work orders for repairs and requisitions for supplies;
monitoring custodial staff, facility safety, security and sanitation.
leadership by working alongside custodial employees for maximum
productivity and coordinating custodial schedules with approval of
Building Administrator and Supervisor of Operations.
Temporary Lead Custodian
The Temporary Lead Custodian must possess a high school diploma or
its equivalent. In buildings where shift engineers are required but not
currently available, they are responsible for maintaining a clean, safe
and healthy environment for students and staff throughout the School
District. This includes but not limited to the following: general care and
upkeep of the building(s), grounds and equipment; maintenance of
proper climate control; performing various preventative maintenance;
monitoring custodial staff, facility safety, security, sanitation; as well as
the set-up and tear down of various activities. However, they are not
authorized to perform any tasks on boilers.
leadership by working alongside custodial employees for maximum
productivity with guidance from the Head Custodian and the approval of
the Building Administrator.
Assistant Custodian & Custodial Aide
The Assistant Custodian must possess a high school diploma or its
equivalent. They are responsible for performing all cleaning tasks
necessary to maintain clean, safe, and healthy environment for students
and staff. Their responsibilities include, but are not limited to assisting
with the following tasks as directed by the Head Custodian/Engineer,
Shift Engineer or other designated staff: assist with preventative
maintenance, care for grounds, moving equipment and/or supplies;
assistance as needed for various activities, school functions and/or
community events.
Must have regular and predictable attendance and interact with staff and
students in a courteous, professional manner as with all Operations
Department employees.
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Operations Organizational Flowchart
Assistant Superintendent of Business Services
Director of Buildings & Grounds
Tractor
Operator
And Dump
Truck
Driver
Operations Manager
Truck Drivers
Head Housekeeping Specialist
Relief Engineers
Housekeeping Specialists
Head
Custodians
Shift Engineers
Assistant Custodians
Custodial Aides
Omaha Public Schools
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B.
Definition of Full-Time & Part-Time
Employee
Full-Time Employment:
Full-time employees are defined as one who has been employed on a
regular basis with the hours of work not to be less than 30 hours each
week during the fiscal year.
Part-Time Employment:
Part-time employees are defined as one who has been employed for less
than 30 hours per week on a regular basis or one who is employed for a
specific period of time such as vacation periods or for a number of
predetermined days.
C.
Definition of Duty Week & Duty Hours
DUTY WEEK:
Employees shall have a duty week of not less than 40 hours as set forth
in the Policies and Regulations, Section 4.23. The regular work day shall
consist of 8 hours. Lunch period schedules shall be set at 30 minutes
per work day wherever possible. This shall apply to all buildings except
for those elementary schools with only one full-time person assigned to
the day shift. In the event that an emergency requires that an employee
remain on duty through the regularly scheduled lunch period, the
employee shall be compensated. Therefore, lunch period schedules as
presented and established by the Assistant Superintendent of Schools for
Business Services in accordance with Section 4.23 b shall remain in
effect during the term of this contract.
Elementary Schools:
In buildings with a Night Custodian: The Head Custodian‘s hours are
7:00 a.m. to 3:30 p.m., with a 30-minute lunch period. Buildings having
before or after school activities may adjust hours as needed and
approved by the Building Administrator.
Buildings without a full-time custodian at night: Head Custodian‘s hours
are 7:00 a.m. to 4:00 p.m., with a one-hour lunch period.
Night custodian's duty hours are from 2:30 p.m. to 11:00 p.m., with a
30-minute lunch period to be determined by the Building Administrator.
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Middle Schools:
Head Custodian‘s hours are 6:30 a.m. to 3:00 p.m., with a 30-minute
lunch period. All other daytime custodians will work the hours assigned
by the Head Custodian as approved by the Building Administrator and
Operations Office.
Night Custodian's duty hours are from 2:30 p.m. to 11:00 p.m., with a
30-minute lunch period to be determined by the Building Administrator.
Senior High Schools:
Head Custodian‘s hours are from 7:30 a.m. to 4:00 p.m., with a 30minute lunch period. These hours may be adjusted in those buildings
where shift engineers are assigned early morning hours.
All other custodians will work the hours assigned by the Head Custodian
as approved by the Building Administrator and Operations Office for
their individual buildings. Night Custodian's duty hours will be 3:30 p.m.
to 12:00 p.m. with a 30-minute lunch period to be determined by the
Building Administrator.
Custodial Aides:
Will work the hours assigned by the Operations Office and the Building
Administrator. In addition Custodial Aides are not allowed to work more
than their allotted amount of hours per week.
All Schools:
Any deviation from the assigned duty hours must be approved by the
Building Administrator and the Operations Office.
D.
Work Schedules
Individual work schedules are developed by the Head Custodian and
approved by the Building Administrator. See appendix for various
examples.
E.
Policies & Regulations
All employees are expected to know and shall be responsible for
observing all provisions of the law and all Policies and Regulations of the
Board of Education pertinent to their activities as employees of the
School District of Omaha or Educational Service Unit Number 19. The
Policies and Regulations of the Board of Education are written to be
consistent with the provisions of the statues but do not incorporate the
statues in full.
The policies and regulations of the School District of Omaha provide a
common base for the principles by which this school district is governed.
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A copy of the Policies and Regulations is in the main office of every school
building. All custodial employees are expected to be familiar with and
follow the Policies and Regulations. From time to time the Policies and
Regulations are amended and changed by the Board of Education.
Amendment of this Handbook may not be possible at the same time as
Board action. To the extent that there is any conflict between the Policies
and Regulations and this Handbook, the Policies and Regulations govern.
F.
Staff & Student Interaction
Good interpersonal skills are vital to good working relationships.
Custodians are expected to interact cordially and respectfully with
building staff, students and community. In dealing with students, the
custodial responsibility is to be courteous and responsive to student
needs. At no time is it the custodian's responsibility to discipline a
student. Concerns about student behavior should be reported to a
teacher and/or Building Administrator.
G.
Cultural Proficiency
The discussion of cultural proficiency in the Omaha Public Schools is a
necessary continuation of past efforts with a clear plan of respect and
inclusiveness. It is defined as, ―…an inside-out approach that professes
a transformation of values and beliefs that affect the actions of all
members of the school community-administrators, counselors, teachers,
students, parents, psychologists, custodians, technicians, secretaries,
office managers, and so on. The cultural proficiency journey is an
examination of what comes prior to our outward behaviors-the principles
that guide our actions (Cultural Proficiency Journey).” The Operations
Department strives in every manner and task to exhibit culturally
proficient qualities in our interaction with each other, staff and students.
H.
Appearance & Proper Attire
All Omaha Public Schools employees are expected to exemplify grooming
standards in a manner that projects an appropriate image for the
employee, the school and the district. Employee dress and appearance
play a vital part in the projection of a professional image.
This
professional image contributes to the establishment of a positive learning
environment; enhances administrator, teacher and support effectiveness
in working with students; allows the employee to model for students
appropriate dress and appearance in the work place; and enhances the
professional image of school personnel within the community at large.
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Employees are not permitted to wear garments to work that may be
distracting, unusually revealing of the body, or unsafe. The cooperation
and good judgment of all employees in the matter of dress helps to insure
a proper image for students and a businesslike appearance for visitors to
the school. Remember, custodial personnel are also ambassadors of the
District to the public as they enter and make use of our facilities.
Examples of inappropriate dress include but are not limited to the
following: short/skorts, flip flops, logos of cigarettes, alcohol or drugs,
see through clothing, halter tops, midriff tops, muscle shirts, leotards,
clothing which exposes the back, waist or midriff or allows
undergarments to be visible, visible body piercing (exception of ear rings),
offensive tattoo words/images.
I.
OPS Custodial Standards
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J.
Operations Bulletin /Operations Website
The Operations Bulletin is distributed to all Operations staff on a regular
basis. The information contained therein is always pertinent to the
operation and maintenance of every building in the district.
Full color versions of the Operations Bulletin along with further
information is also available online by going to:
http://www.ops.org>Central Offices > Business Services > Buildings and
Grounds > Operations
K.
Custodial In-Service
The Custodial In-Service is held every year during spring break.
Attendance is mandatory.
L.
Transfers
Job Notification: The procedures for filing job openings in the
Maintenance and Operations Divisions shall be as follows:
1. The School District shall publish notice of all job vacancies and
shall describe the qualifications required therefore.
2. For a lateral move, any full-time employee may apply for such
job opening by submitting a written bid. Once an employee has
been transferred to a new position there shall be a waiting
period of sixty (60) working days before the employee is eligible
to bid a vacancy. For a promotional move resulting in an
increase in pay, the waiting period will be waived and all fulltime employees are eligible to bid.
3. Every such applicant shall be entitled to a personal interview, if
requested in the application, for the purpose of establishing
individual qualifications for the job opening.
4. If no bids are received from qualified internal applicants,
management shall retain the right to recruit qualified internal
or external applicants. Preference shall be given to qualified
internal applicants.
5. Upon completion of interviews and within 30 days of the
publishing of the job vacancy, a notice will be distributed
designating the applicant selected for the opening.
The
applicant shall be moved to the new position 45 days after
being notified of the new job position, not to include
probationary employees.
6. In the selection of persons by the School District for transfer,
promotion, reduction of staff or preference in rehiring,
consideration shall be on the basis of qualification for the
position which shall include, but not be limited to, seniority
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status in the School District and experience in the type of work
required by the position in question. Seniority shall be defined
as the total length of continuous service in the School District
(within the Operations Division) and shall be district wide, and
shall date from the effective date of FULL-TIME employment.
7. Any applicant not selected shall be entitled, upon request, to a
personal interview at which time the applicant shall be advised
of the reasons for non-selection.
M. Performance Evaluations
The Omaha Public Schools recognizes each employee‘s contribution to
the district. Your performance and work quality are continually reviewed
by your supervisor. Anytime during your employment, Performance
Evaluations covering performance indicators such as work skills, job
knowledge, attendance, quality and quantity of work will be conducted.
All employees will be given the opportunity to review the final
Performance Evaluation. Employees are encouraged to include written
comments on the evaluation, if appropriate. If an employee disagrees
with the Performance Evaluation, the employee is encouraged to discuss
the areas of disagreement with the supervisor. Employees must sign and
date the Performance Evaluation after all comments are made. The
Performance Evaluation then becomes part of an employee‘s personnel
file.
Head Custodians will complete the Custodial Performance Evaluation on
Shift Engineers, Assistant Custodians and Custodial Aides.
Final
approval must be given by the Building Administrator who will also
evaluate the Head Custodian as well. Forms are available through the
Human Resources Department and must be done at least once a year.
The Head Custodian is to meet with each employee individually. The
evaluations are personal and confidential. If the employee desires
additional support when meeting with any staff member, arrangements
should be made with the Principal/Building Administrator.
The
employee receives the original.
Copies of the signed and dated
evaluations are to be distributed to the Principal/ Building
Administrator, Supervisor of Operations and Human Resources. See
appendix for example.
N.
Building Observations
The main purpose of the Building Observation Form is objective
assessment of an individual's performance of his/her duties and
responsibilities. If need be, the Housekeeping Specialist and/or Head
Custodian will instruct the individual being observed on how to improve
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the quality of his/her work. A copy of the Building Observation Form
will be given to the individual observed, the Building Administrator and
Human Resources Department. See appendix for example.
O.
Attendance & Absences
Attendance:
- Employees are expected to exercise proper and authorized use
of paid leave.
- Employees are expected not to exhibit excessive absenteeism,
regardless of reason, which disrupts or diminishes
organizational efficiency.
- Employees are expected to exhibit punctual attendance without
unauthorized late arrival or early departure from work.
- Employees
are
expected
to
practice
punctuality
leaving/returning from break periods.
Mandatory Procedures for Reporting Absences
Head Custodians must call the Head Housekeeping Specialist as early
as possible to inform him or her of your intended absence. This is to
occur no later than 9:00 pm the evening before or a minimum or one
hour prior to your start time.
They must also notify the Head
Housekeeping Specialist the day before reporting back to work.
Day Shift Engineers who are responsible for opening the building are to
notify the Head Custodian no later than 9:00pm the night before or at
least one hour prior to their start time on the day of their absence. They
are to call the Head Custodian the day before reporting back to work. In
the event that they are unable to contact the Head Custodian they are to
call the Head Housekeeping Specialist to ensure that the building will be
opened properly in their absence.
Day Custodians are to notify the Head Custodian or Building
Administrator at least one hour prior to their start time on the day of
their absence.
They are to call the Head Custodian or Building
Administrator the day before reporting back to work.
Night Shift Engineers, Assistant Custodians and Custodial Aides
must notify the Head Custodian or Building Administrator before noon
on the day of their absence. Before returning to work, they must also
notify the Head Custodian or Building Administrator before noon on the
day of return.
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A custodian calling in an absence must talk directly with the Head
Custodian and/or Building Administrator. Leaving a message with a
Secretary or on an answering machine is unacceptable.
Please be advised that ―Employee Absent Report‖ cards must be filled out
for all absences. Each employee must fill out, sign and date their own
card. The card must also be signed by a Certifying Administrator
(Principal). Employees must also completely fill out and sign their own
―Employee‘s Time Certification‖ sheet (aka time sheet). Keep the pink
copy for your records.
P.
Lunch Time Absence
From Building
Operations personnel wishing to leave their assigned building for the
lunch period are reminded that permission must first be obtained from
the Building Administrator (principal). Persons leaving the building must
ensure that the Building Administrator, Head Custodian, Shift Engineer,
or other Assistant Custodian remaining in the building are aware you are
leaving.
Q.
Vacation Procedures
Vacations must be approved by a Certifying Administrator (Principal).
This approval is verified by signing the ―Employee Absence Report‖ card.
Employees need to provide their Building Administrator or immediate
supervisor with at least one day notice of intent to take vacation.
Head Custodians need to provide as much advanced notice as possible to
their Certifying Administrator (Principal) and the Head Housekeeping
Specialist if a Relief Engineer is needed to cover your absence. Due to
the limited availability of Relief Engineers, the Head Housekeeping
Specialist may not be able to meet your vacation request.
Not more than one-half of the employees in any building, to which more
than one employee is assigned, shall be on vacation at any one time.
R.
Overtime Compensation
Employees shall be compensated at the rate of time and one-half for any
hour beyond eight hours worked in any one day. Employees shall also
be compensated at the rate of time and one-half for any hour over forty
hours worked in any one week. Hours worked per week shall include
14
paid holidays, bereavement leave, personal leave, vacation and sick leave
shall be considered as hours worked for the computation of overtime,
provided that hours credited as daily overtime shall not also be credited
as weekly overtime. All employees required to make building checks on
Saturdays, Sundays, and paid holidays shall receive credit for one
overtime hour for each such building check (see section entitled,
“Weekend Building Checks” for more information regarding this subject).
Compensation for a minimum of two (2) hours at the appropriate pay
scale shall be paid to an employee required by an emergency to report for
duty at any time other than their regular scheduled time. This provision
applies only to calls for return to duty as approved by the Supervisor of
Operations.
On those occasions when overtime assignments must be assigned, every
effort should be made to equalize the opportunity for an individual
employee to receive overtime compensation.
Such compensation,
however, shall be paid only for those hours actually worked in addition to
the regularly assigned workday.
When overtime occurs in your building it is the Head Custodian‘s
responsibility to see every effort is made to equalize the opportunity for
all full-time custodians to receive overtime compensation.
Posted on a wall or bulletin board in the receiving room should be an
overtime list.
This list should consist of all full-time custodians
including the Head Custodian with the custodian with the most seniority
at the top of the list and the custodian with the least amount of seniority
at the bottom of the list.
If the custodian with the most seniority accepts the opportunity to work
the overtime – the next time an overtime opportunity becomes available
the custodian with the second most seniority is offered the opportunity to
work and so on down the list. If the custodian with the most seniority
turns down the opportunity to work overtime – the custodian with the
second most seniority will then be offered the opportunity.
Since the custodian with the most seniority turned down their
opportunity to work overtime – they will not be offered overtime again
until everyone on the list has had their opportunity to work or turn down
overtime.
The exceptions are:
- Any school having a swimming pool must have an individual
with a State of Nebraska swimming pool license on duty while
the pool is in use.
15
-
S.
Any school having weekend activities and is required by the City
of Omaha to have a Third Grade Stationary Engineer on duty
because their boilers exceed 750 square feet of heating surface.
Procedures
Custodians
For
Covering
For
Absent
Omaha Public Schools custodians will utilize ―Team Cleaning‖ in order to
cover for absent custodians. Custodians in secondary schools are
already familiar with this type of cleaning, as it is the technique used to
clean up after evening activities such as: sporting events, parent/teacher
conferences, concerts, plays, etc. During these times, the whole staff
comes to a particular area and cleans as a team to make sure the
building is ready for school the next day. ―Team Cleaning‖ procedures
will now be applied to cover for absent custodians on both the day and
evening shifts. It is vitally important to understand that ―Team Cleaning‖
includes a respectful collaboration between both shifts. Day and evening
shifts must work together for the sake of maintaining the cleanliness and
safety of our schools despite absences. Please follow the procedures
below that fit your particular situation.

Schools having a crew of three or more evening Assistant
Custodians will use the following procedure:
 At approximately 9 pm, the entire crew would come
together to ―Team Clean‖ an absent custodian‘s area.
The area is to be cleaned using the guidelines listed
below. This is to be done even on nights when evening
activities are taking place. ―Team Cleaning‖ is also to
be utilized in the event of multiple absences.
 The morning following an absence, the custodial staff
on days will clean those areas that the night shift was
unable to adequately finish the night before.

Schools having a crew of two evening Assistant Custodians will
use the following procedure:
 The one remaining Assistant Custodian would clean
the entire building. The building is to be cleaned using
the guidelines listed below.
16

Schools having a crew of one evening Assistant Custodian and a
Custodial Aide will use the following procedure:
 The one remaining Assistant Custodian would clean
the entire building in the absence of the Custodial
Aide. The one remaining Custodial Aide would assist
whoever is working overtime to cover the absent
Assistant Custodian. The building is to be cleaned
using the guidelines listed below.

Schools having one evening Assistant Custodian will continue to
work overtime when the custodian is absent. The building is to be
cleaned using the guidelines listed below.

Schools having more than one day custodian will use the ―Team
Cleaning‖ concept to cover for an absent day custodian.
It is recognized that certain situations may require extra help. Those
situations will be assessed on a case by case basis by the Supervisor of
Operations.
Guidelines for Team Cleaning
When covering for an absent custodian, priority is to be given to the
following areas:
1. Empty all trash receptacles
2. Clean and stock restrooms
3. Clean hallway floors, especially around main entrances
4. Time left should be used to clean classroom and office floors
T.
Building Permits
Permission for use of facilities may be granted to those groups whose
activities are educational, political, cultural, religious or recreational, and
considered to be beneficial to the communities served by the Omaha
Public Schools.
Whenever schools are closed as a result of inclement weather, all permits
for that period will be automatically postponed. Every effort under such
conditions will be made to reschedule the use for a mutually satisfactory
time.
Use of School Equipment - Classroom apparatus, such as industrial
education, science, physical education, home economics, music, or
17
business education, which is regularly used for school instruction, is not
available for use by non-school groups unless specifically defined on the
building permit. If in doubt, see the Building Administrator for
clarification.
Custodial Services - Custodian(s) in sufficient number are assigned for
continuous duty during the time the group is using the school facility.
This is in accordance with the Board of Education, local, and state
building and fire regulations. The custodian will open the building prior
to the time set for the meeting, make any necessary arrangements for the
requested facility and be on call should the need arise during the time of
the meeting. No one except qualified custodians shall be allowed to
operate or adjust equipment in the building. In certain schools, the
presence of a stage manager to operate stage and auditorium equipment
is mandatory and will be included in any charges made for the use of the
facility.
For situations in which the meeting does not occur and has not been
previously canceled, the custodian will remain on duty for one hour after
the requested starting time of the meetings, and if no word is received
within that period indicating a later starting time, will lock the building
and leave. The minimum fee will be charged to the renting organization
and custodial services will be paid for the time spent at the building.
Custodial charges are based on 30 minutes before and after the time
shown on a permit.
When it is apparent that an activity is going to run past the allotted time
on the permit, the custodian is to stay until the activity is ended. The
next working day the custodian should notify Business Services that the
activity ran over the allotted time (557-2202).
Please refer to Business Services pamphlet Community Use of Facilities, or
call the Business Services Office at 557-2202.
U.
Weekend Building Checks
A weekend building check is a period of one hour where a Head
Custodian or their assignee inspects the facility to ensure it has
remained safe and operational. They will check for, but not limited to the
following:
- Vandalism and graffiti
- Secured doors and windows
- Proper heating and cooling of the building
- Various equipment inspection (for example: refrigerators and
freezers)
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Secondary schools do a building check each weekend and holiday all
year around. Elementary schools do one building check each weekend
and holiday from the first weekend in November to the last weekend in
March completed prior to 12:00 noon on Sundays, except in the event of
a four day holiday weekend in which two building checks may be done.
In buildings where there is a Saturday or Sunday activity, the building
check will be accomplished during the time allotted for the activity and
you may not claim an extra hour for the building check. The exception
to the once-a-weekend check of elementary schools will be if overnight
temperatures are forecast to reach zero degrees Fahrenheit or lower. If
this occurs, a building check will be made each day for which such
forecast applies.
V.
Inclement Weather Procedure
1. At approximately 6:00 AM or sooner, local media will begin
carrying announcements of Omaha Public Schools closing due
to inclement weather. The Superintendents will make the
decision in advance of this time, evaluating all information on
weather, street and safety conditions.
When a closing announcement contains the instructions: "All
Omaha Public Schools are closed.‖ Only designated personnel
are to report", all Operations and Maintenance employees are
designated personnel and are to report for duty.
All evening/afternoon shift custodians and CAIDES should
report by 8:00 AM and work their regular shift length (8, 6, 4,
etc., as assigned) hours. Day shift employees should report at
their regular time.
This policy applies to all designated
personnel regardless of their regular start time; with the
exception of some specific buildings which must work their
regular hours.
In the event of an early school dismissal due to inclement
weather, evening shift custodians are required to report at their
regular times and work their normal shifts.
2. Whenever a tornado or thunderstorm warning is issued by the
National Weather Service it is the responsibility of the custodial
staff' to immediately assist and direct any and all people who
are using the building and/or grounds to take cover in the
school's designated storm shelter. This directive applies any
time administrative staff is not on duty.
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W. Snow Removal
Custodians have the responsibility for snow and ice removal from all
sidewalks, entry ways and steps at their respective buildings. Safe
conditions on sidewalks and steps are a priority. When sidewalks are
cleared of snow by machine, custodial staff must follow up with a shovel
and remove all snow/ice to the bare concrete or asphalt. If there are
still areas on steps and sidewalks where icy conditions prevail, it is the
responsibility of custodial staff to apply sand and/or ice melt to
eliminate any possible safety hazard. Additional supplies of sand/salt
are available by submitting a Work Request to Operations. Ice melt is
available from Supply.
Snow removal equipment from the Service Center will make the rounds
to assist with the removal process. However, their first priority will be
that of clearing parking lots and bus loading zones. Special attention
should be given to removing any additional snow from bus loading zones
and adjacent sidewalks that may have occurred after the plows moved
on. The standard procedure for snow removal from parking lots will be
for the snowplows to operate whenever there is two inches or more of
snow. Emergencies and special needs such as basketball games, PTO
meetings, etc will be dealt with as they occur. On such occasions,
please call the Operations Office at 557-2800 for assistance.
X.
Food Delivery
Head Custodians are responsible for assisting Nutrition Services food
delivery truck drivers when they arrive at the building. Given the
expansion of the service and the health requirements for minimal time in
route, it is mandatory that the food be offloaded as quickly as possible at
each stop. Please be advised that this responsibility may continue
through the summer for those buildings that have summer school or
other activities requiring food delivery.
Y.
Custodial Responsibilities in Food Service
Areas
Maintaining clean and hygienic food service areas in our schools is a
priority for custodians.
By cooperating with Nutrition Services
personnel, custodians can accomplish this challenging aspect of their job
by following these instructions:
20
1.
Trash and garbage is to be removed daily. Some locations require
trash removal several times a day. Never leave trash and garbage
in trash receptacles over night. Always use plastic trash bags in
receptacles. Trash receptacles need to be clean both inside and
outside.
2. Floorsa. In schools with satellite kitchens, it is the responsibility of
the custodial staff‘ to wet mop the kitchen floor, using an
approved cleaner, on Fridays.
b. In schools with central kitchens and in all secondary
schools, it is the custodial staff‘s responsibility to sweep and
wet mop the kitchen floor daily.
c. Serving line floors in all schools need to be swept and wet
mopped by custodial personnel on a daily basis.
3.
Restroomsa.
If the restroom is in the kitchen, Nutrition Services staff
will clean it.
b.
If the restroom is outside of the kitchen, custodial staff will
clean it.
c.
Custodial staff will provide paper towels, toilet tissue,
cleaning chemicals and hand soap in all restrooms.
4. Custodians need to check and then clean if necessary, the coils
on compressor refrigeration units on a monthly basis.
5. During building checks, it is the custodian‘s responsibility to
check the temperature in all cooler and freezer units.
6. Kitchen hoods need to be cleaned by custodians at least once a
year or more frequently if needed.
7. During those times when Nutrition Services personnel are not on
duty and a food delivery is made, it is the custodial staff‘s
responsibility to assist delivery drivers by allowing them access to
the kitchen. In such cases, it is necessary for custodians to
make sure all refrigerated/frozen items are properly stored in
either the cooler or freezer. Unless instructed by Nutrition
Services personnel, custodians should never allow refrigerated or
frozen items to thaw.
8. Food service area doors are to be locked whenever Nutrition
Services personnel are not on duty.
9. Keep dumpster lids closed at all times.
10. As in all areas of the building, custodial staffs are responsible for
‗deep‘ cleaning light fixtures, walls, windows and floors during
summer break.
Z.
Safety
For the protection of all students and staff, the only way to accomplish a
task is the safe way. Everyone has a responsibility to self, family, fellow
21
workers and students to act in a manner that reflects thoughtful
attention to general and specific safety guidelines. It is not possible to
cover all the safety guidelines which apply to a field as broad as
Custodial/Operations. However, here are some common sense guidelines
upon which to build a safety framework to cover the proper
accomplishment of a particular job. In addition a ―Building Emergency
Procedures‖ sheet should be posted in a conspicuous location for all
custodians to see. See Appendix for example.
1. Report unsafe conditions and mechanical and electrical defects
immediately to the Head Custodian.
2. Report every personal injury, however minor, to the Head
Custodian. Complete an accident report (available from the
Building Administrator).
3. Use every safeguard available. They are for your protection.
4. Horse play will not be tolerated.
5. Wear no loose clothing, torn sleeves, key chains, rings, etc.
which might get caught in machinery.
6. Lift with your legs; set your feet firmly; bend your knees; keep
your back straight and do not twist your body. If the object is
too heavy, get help.
7. Be sure all electrical devices, power tools, etc. are properly
grounded at all times. This is especially important when
working in wet conditions with buffers and vacuums. Do not
use equipment that has a damaged cord or plug.
8. Learn location of fire extinguishers and know how to use them.
9. Inspect each ladder before using. Be sure the ladder is properly
positioned (one foot out for each four feet up) and secure at top
and bottom.
10. Ask questions if there is anything about your work that you do
not understand. To be safe, you must know what you are
doing.
AA. Use of Safety Devices
The use of existing safety devices provided to Operations employees is
mandatory at all times. This includes guards on machinery and
equipment, ear plugs, dust masks, gloves, boots, goggles, etc., as
appropriate to the tasks being performed. If required safety items are not
available, take immediate action to requisition them from Supply. Again,
use of protective devices is not optional. The intent is to protect
employees from known risks which can be made acceptable provided
these devices are properly used. Failure to use these devices can subject
an employee to disciplinary action.
22
BB. MSDS Notebook
Knowing the name and being familiar with many of the properties of
various chemicals or chemical compounds utilized by custodians in our
district is vitally important to the safety of students and staff. Therefore
everyone is advised to read the Material Safety Data Sheet (MSDS) before
using a particular product. A notebook must be kept in each building
which includes the MSDS sheet for every chemical used in that
particular building. If you are missing any sheets or have any further
questions, please contact the Environmental Department or visit
www.msdsonline.com (user name & password = opsemployee).
CC. Lockout/Tagout
Lock-out/Tag-out (LOTO) is an Occupational Safety and Health
Administration (OSHA) mandated program that each school throughout
Omaha Public Schools (OPS) is required to participate in.
Lockout/Tagout (LOTO) equipment stored in red acrylic units were
delivered to schools in the late 1990‘s. These LOTO units are equipped
with locks, hasps, ties, labels and a copy of the Lockout/Tagout Program
to be used when power sources are disengaged. LOTO equipment helps
prevent the accidental reconnection of power to equipment while it is
being repaired or serviced. Some of the machines, or equipment in our
school buildings do not have plugs, it is directly connected to the power
source so unplugging is impossible. That is where LOTO comes in. In
order to perform maintenance on the equipment there has to be a way to
isolate the machine from its energy source. There are all kinds of devices
and equipment designed for just such a purpose. Each Custodian in
your building will know where his LOTO equipment is and they should
be trained on how to use these items. Replacement or additional LOTO
equipment can be requisitioned. If you have any further questions
contact the Risk/Safety Management Department.
DD. Pest Control
OPS buildings are regularly treated for pests. However, NO amount of
insecticide or pest control products will be successful if pests find
everything they need to survive in your building. Pests can enter into a
building through a variety of means such as inside cardboard boxes,
container, backpacks, laptop computer cases, and through open doors
and windows. As soon as a pest arrives, it starts looking for a fit habitat,
one with food, water and shelter. When a pest can‘t find what it needs to
survive, it will continue its search and move on.
23
The following is a list of ideas to help discourage pests from finding a new
home in your building. Practicing these simple ideas can be more
effective than any amount of chemical insecticide in controlling pest
populations. All of these ideas can work in any area of the building.
Every person has a part to play in controlling pests.
Food Preparation and Cafeteria Areas:
1. Keep floors and counters free of grease and other food
particles.
2. Clean up food spills promptly.
3. Clean hard to reach areas at least weekly.
4. Regularly clean floor mats in kitchen and dishwashing areas.
5. Regularly clean food storage/transport carts.
6. Store all opened food in tightly sealed containers.
7. Inspect incoming boxes and other containers for pests hiding in
the packaging. Remove boxes from the building as soon as
possible.
8. Use plastic trash liners when collecting garbage containing
food.
9. Drain waste with liquid food residues of excess moisture before
discarding.
10. Remove food related garbage from a structure daily.
11. Screen floor drains with ¼ inch mesh.
12. Maintain integrity of floor base cove for cleaning and pest
habitat elimination.
13. Seal all permanently installed furniture and countertops at
points of attachment. Leave no gaps for pest harborage.
14. Don‘t put gum under tables.
15. Hollow legs make a good pest habitat. Seal any openings to
these spaces when possible.
General Housekeeping:
1. Keep building(s) clean and free of litter.
2. Remove all garbage daily including soda cans and paper saved
for recycling programs.
3. Report leaking or dripping faucets to maintenance personnel.
4. Seal access to structural voids such as holes around conduits,
plumbing and other items that penetrate walls, floors, or
ceilings. Report to school engineer who can submit a work
request to maintenance.
5. Maintain integrity of sealants for tiles and fixtures in restroom
area.
6. Provide space under and around office equipment, student
desks, and other furniture for ventilation and cleaning.
7. Seal all permanently installed furniture and countertops at
points of attachment. Leave no gaps for pest harborages.
24
8. Eliminate clutter throughout the building. Pests find many
places to live in undisturbed areas.
9. Empty and thoroughly clean teacher, administrator and
student desks twice a year. This helps eliminate undisturbed
areas and clean away food crumbs.
10. Clean out and discard unused items in storage areas at least
yearly.
11. Hang rinsed mops upside down to dry and empty mop buckets
for storage.
12. Provide space under and around appliances/equipment for
ventilation and cleaning.
13. Allow food and beverages only in designated areas and only
when you know that area will be cleaned daily.
14. Do not stack supplies against walls in the receiving area or in
food store rooms.
15. Store nonperishable food on metal shelving. Remove sturdy
containers (metal, paperboard, plastic) from cardboard boxes.
16. Cockroaches love to live in cardboard boxes. Eliminate
cardboard boxes where practical. Boxes stored for long periods
should be sealed along the edges with packing tape.
17. Inspect and clean floor drains at least weekly.
18. Keep sink and floor drains filled with water.
19. Maintain vending machines in clean condition inside and out.
20. Appliances such as refrigerators, coffee pots and microwaves
found in staff lounges and office spaces need to be kept clean
and free of spills and crumbs at all times.
21. Keep windows and doors closed when not in use. Open doors
or windows used for ventilation should be screened.
Outside the building:
1. Entry doors should close tightly. Door sweeps and rubber trim
should be replaced at least twice yearly for primary entry doors.
2. Equip entry doors with self-closures.
3. Keep exterior doors closed when not in use.
4. Seal holes around conduits and piping entering a structure.
5. Repair any cracks in exterior walls, especially those in contact
with soil.
6. It is recommended that windows and doors used for ventilation
be properly screened.
7. Seal cracks around outside of windows and doors.
8. Replace broken or cracked window panes.
9. Seal existing cracks around soffits and gable vents.
10. Check and clean gutters and downspout drains to insure they
are functioning properly.
11. Remove any item(s) stored against or directly adjacent to the
structure.
12. Items stored outside for an indefinite period should be placed
25
on racks elevated at least 12 inches above the ground.
13. Screen ventilation louvers with ¼ inch cloth screen mesh or
similar size in coordination with mechanical HVAC
requirements.
14. Insure the integrity of hard surfaces (walks, porches, parking,
driveways).
15. Remove food-related garbage from outside picnic or concession
areas at least daily.
16. Make sure garbage dumpsters are kept as far away from the
building as possible and that lids are closable.
17. Pickup litter/trash on school property regularly.
EE. Staph Infection Control
All disinfectant cleaners in the Storeroom Catalog that are supplied to
you are sufficient for the control of staph in day-to-day cleaning. In
cases where a staph infection is known, additional cleaning is warranted.
Areas with highest potential for these bacteria to spread are the locker
rooms and athletic areas such as the weight room. These are the areas
where extra cleaning should be concentrated. Custodial staff should
take a few precautions when cleaning an area that may be contaminated
with staph.
1. The most common route of entry for staph is through small
cuts and abrasions in the skin. Wearing gloves is the most
critical protective measure you can take.
As with most
communicable diseases, proper hand washing is a critical
control measure. Be sure to wash hands and forearms after
the gloves are removed.
2. All schools need to have disinfectant/cleaners in stock.
3. Spray the surface with the disinfectant/cleaner and allow to
set for the recommended dwell period.
4. Wipe away the remaining disinfectant/cleaner using a fresh
paper towel for each piece of equipment. This will prevent any
possibility the bacteria is transferred to other locations.
5. Dispose of the paper towels in a plastic trash bag. Gloves
worn during the cleaning need to be disposed of in a similar
manner. Don't reuse gloves--once they've been removed, put
on a new pair if you're returning to work.
FF. Clean-Up Procedures for Vomit
In addition to those measures specified in the OPS Blood borne Pathogen
Exposure Control Program, the following procedures are added as
additional precautions in the clean-up of vomitus and fecal material.
26
Following these procedures will help prevent the spread of the highly
contagious Norovirus illness.
1. School personnel must notify the custodial staff of a reported
or witnessed body fluid spill of vomitus or fecal matter in the
school.
2. Students and staff need to vacate at least a 10-foot radius
from the site of the spill for decontamination. Leave items
within the 10-foot radius that need to be decontaminated
until they are properly cleaned.
3. Custodial staff will wear personal protective equipment (PPE)
at the site of the body fluid spill. The minimum PPE for any
body fluid spill shall be gloves and boot covers, donned at
the decontamination site. If the potential for splashing
exists, eye protection either face shields, goggles or safety
glasses are to be worn. Coveralls are available to custodial
staff to wear during the clean-up process to protect their
clothing from being contaminated.
4. All disposable PPE are to be removed and sealed in a bag
prior to leaving the decontaminated site.
Under no
circumstances are gloves, boot covers or coveralls used in
the clean-up of body fluid spills to be worn to other areas of
the building as this can spread the pathogen. Eye protection
should be cleaned with the proper disinfectant before leaving
the area.
5. Procedure for clean-up:
a. Spray the body fluid spill with proper disinfectant.
b. Solidify the spill with absorbent powder or similar
product.
c. Dispose of the spill material in an individual plastic
bag and seal.
d. Sanitize the surface where the body fluid was spilled
with another application of proper disinfectant and
allow to set for one minute.
e. Hand shampoo carpeted areas with a disposable rag.
Bag and discard after use.
f. Mist the carpeted surface with proper disinfectant
spray and allow to set for another minute. Do not
use a dry vacuum over the spill area until the carpet
is completely dry.
g. Wipe down all surfaces within the 10-foot radius that
were contaminated with a rag wetted with proper
disinfectant. Non-porous surfaces within the radius
can be misted with proper disinfectant and allowed
to dry.
h. All waste generated from the clean-up can be
disposed of in the sanitary refuse container as
regular waste.
27
6. Proper personal and building cleaning methods are critical in
preventing the spread of Norovirus pathogens
and must
be practiced as a routine preventative measure.
7. Encourage proper hand washing by staff and students. This
is the primary method in preventing the spread of contagious
illnesses in any setting.
8. Diaper changing surfaces need to be sanitized with soap and
disinfected with diluted chlorine bleach.
Toys put in
students‘ mouths or those that are drooled on need to be
sanitized with detergent then soaked in the bleach solution
for five (5) minutes. Allow the toys to air dry.
10. Mats in Kindergarten rooms need to be sanitized and
disinfected between student uses.
In the event more than five percent (5%) of the entire building population
is sick with a vomiting-type illness, a Norovirus episode will be assumed
to exist. Additional precautions will be implemented at that time.
Building personnel need to inform the Building Administrator when the
number of persons effected with similar Noroviris-type symptoms nears
five percent (5%) of the population.
At that time, the Building
Administrator will contact the Supervisor of Health Services and the
Assistant Superintendent of Business Services.
GG. Mercury Spill Clean-Up Procedure
1. All OPS buildings have a Mercury Spill Kit located in the receiving
room. The Head Engineer is responsible for keeping the kit fully
stocked and available to all custodial employees.
Science
Departments are to keep a Mercury Spill Kit or comparable means
available to respond to spills in the classroom or chemical storage
area.
2. Notify OPS Environmental (557-2800) as soon as possible when a
mercury spill occurs. OPS owns a special mercury vacuum to
facilitate clean-up and a direct read airborne mercury monitor to
verify the clean-up is complete.
3. Small spills (the amount of mercury contained in one thermometer)
may be cleaned-up by custodial staff. Larger mercury spills will be
cleaned-up under the supervision of the OPS Environmental staff.
4. When a spill occurs, the responding party is to don personal
protective equipment (gloves and eye protection). Vinyl gloves are
available in each building as part of the Bloodborne Pathogen
Program. Eye protection has been issued to each building for use
when mixing chemicals. Gloves, goggles, and/or safety glasses are
28
available through OPS Supply.
5. Mercury spill kit sponges (Hg Adsorb ©) may be used on small
spills. Dampen the sponge with water. Wipe the spill from the
edges toward the center or in a manner that confines the spill to as
small an area as possible. Do this slowly to allow for complete
adsorption. Place the mercury contaminated sponge back in the
container and tape shut. Place gloves and container in a bag for
disposal.
6. Sprinkle Hg Adsorb Powder © on the surface of larger spills.
Dampen the powder with water. The powder will react with the
mercury, forming an amalgam. Pick up the mercury/amalgam
mixture by sweeping, or with a sponge.
Place the
mercury/amalgam waste in a leak proof container. Equipment
used in this procedure is considered contaminated and will need to
be properly disposed.
7. Mercury spills on carpets can be cleaned by the above methods. If
mercury remains in the carpet after cleaning, call the OPS
Environmental staff for assistance. Under no circumstances is
mercury to be cleaned-up using a standard vacuum cleaner.
8. Contact OPS Environmental staff for disposal (557-2800).
HH. Chemical Spill Procedure
The procedure to follow in case of a chemical spill is similar to the
Chemical Transfer Procedure. If you work with large quantities of a
particular chemical, you should know the name of the chemical.
1. Locate and review the material safety data sheet (MSDS). Be sure
to understand the symptoms of overexposure. If, you receive large
quantities of the same materials regularly have you looked at the
information on the MSDS?
2. Small spills can be defined as the amount of material one
individual can safely handle or roughly up to 5 gallons. If the
material is extremely toxic (review MSDS) or the spill is larger than
you feel comfortable cleaning, contact Environmental at 557-2800.
3. Before cleaning a spill of particularly odorous material, be sure to
isolate the air handling unit. Let your Principal know why you‘re
doing this and what areas of the building will be affected. If the
spill is of a large quantity, the Principal may decide to evacuate
part of the building.
4. Protect the floor drain if one is present. Most materials that are
used with water can be washed down the sanitation sewer with
29
large amounts of water. However, some materials used in schools
cannot be disposed of through the sewer system. Again, review the
MSDS. Environmental has portable air-purging units that are
available to help ventilate the area.
5. Don‘t attempt to clean up the spill if you develop any signs or
symptoms of overexposure.
6. If an overexposure occurs, seek medical attention. You do not need
prior approval.
7. When working with chemicals that are highly volatile or explosive,
be sure to remove all sources of ignition from the work area. Some
chemicals may be reactive with water—remember this if clean-up
procedures are implemented.
Contact someone in Environmental if you have questions concerning
your MSDS.
II.
Chemical Transfer Procedure
Know the name of the chemical or chemical compound with which
you will be working.
1. Read the Material Safety Data Sheet (MSDS). Be familiar with
the properties of the chemical you are about to become involved
with. Do you know the symptoms of overexposure and first aid
response? The MSDS will tell you all this and more. If you cannot
locate a MSDS contact your Supervisor or Environmental. Be
prepared to give the proper name (that which is printed on the
label), the manufacturer or distributors name, and their location.
2. Properly label the holding container. Unless you (and only you)
are using the material in the holding container for only one shift, a
label must be applied. This is to include all the information
outlined in the Hazard Communications Training.
In English
write the following information: The contents of the container.
Use the name supplied on the original container. The name and
address of the manufacturer not the distributor. Target organ
hazards. The organ or physiological system that can be damaged
by overexposure.
3. Wear personal protective equipment. Goggles, gloves and rubber
boots should be worn at a minimum whenever you work with the
transfer of chemicals. Wearing this equipment is important but
always know the location of the nearest eyewash, shower or hose.
If needed, take a portable eyewash solution bottle with you.
4. At a minimum, protect the floor drain if one is present before a
spill occurs. Most of these materials cannot be disposed of
through the sewer system, they must be neutralized first. Spill
pillows or spill socks are available.
30
5. When the threat of overexposure is present, either during the
process or as a result of a spill, a portable air-purging unit is
available for use to ventilate the area. This unit is fuel generated
and needs the motor set up outdoors.
6. If an overexposure occurs, seek medical attention. You do not
need prior approval.
7. Contact Environmental at 557-2800 if a large quantity of chemical
is spilled or the symptoms of overexposure are experienced during
the clean-up process.
8. When working with chemicals that are highly volatile or explosive,
be sure to remove all sources of ignition from the work area. Some
chemicals may be reactive with water—remember this if clean-up
procedures are implemented.
JJ. Asbestos
Under the EPA Asbestos Emergency Response Act (AHERA) all full and
part-time custodial staff must receive asbestos general awareness
training within 60 days after commencement of employment. This is a
federal law. The training is in two parts. The first part provides a
discussion of AHERA requirements; the characteristics, uses and forms
of asbestos exposure; and how to recognize asbestos hazards.
The second part is considered site specific in that the employee must be
shown where asbestos building materials may be located in the building
he or she is assigned. The second part must be repeated whenever the
employee is transferred to a different building.
At the conclusion of the training, the employee will sign a training form
acknowledging that the employee has received the training. Under federal
law this form must be filed in the "Building's Asbestos Management Plan"
and at the Service Center.
KK. Harassment
All those associated with the Omaha Public Schools--students, staff and
the general citizenry-are expected to recognize and support the following
affirmations.
1.
That there be demonstrated, at all times, a respect for others
regardless of race, color, religion, gender, sexual orientation,
disability or handicap, age, national origin, citizenship status
or economic status.
2.
That language of any kind which is disparaging or
demeaning to others shall not be tolerated, such as racial,
ethnic, religious, or sexist epithets.
31
3.
4.
5.
That staff shall be expected to exhibit mature good
judgment, respect and sensitivity for others; and that all
students shall be expected to exhibit appropriate maturity,
good judgment, respect and sensitivity for others.
That this school system must demonstrate its respect for life
and dignity of each individual through its curriculum and
staff development programs.
That violations of the above affirmations on the part of any
individual or individuals shall be a cause for disciplinary
action.
Harassment of employees on the basis of race, color, religion, gender,
sexual orientation, marital status, disability or handicapping condition,
age or national origin is a violation of the Policies and Regulations of the
Omaha Public Schools and in some cases also a violation of federal or
state civil rights laws. Such conduct will not be tolerated in the Omaha
31 an employee to serious disciplinary
Public Schools and will subject
sanctions including suspension with loss of pay and/or termination. Any
student harassing an employee shall also be subject to serious
disciplinary sanctions as specified in the Student Code of Conduct and
the Elementary School Student Management Plan.
LL. Smoke-Free Workplace
Effective December 26, 1994, smoking shall be prohibited in all
buildings, on all grounds, and in all vehicles owned or leased by the
Omaha Public Schools as required by Federal Goals 2000 Educate
America Act. The Act provides for $1,000 per day fines on Omaha Public
Schools for any violation of this policy. For more information regarding
this subject, please refer to the Omaha Public Schools Classified
Employee Handbook.
MM. Drugs & Alcohol
The illegal use of drugs and/or alcohol is determined by the Omaha
Public Schools to be one of the greatest potential threats to the
educational process and to the community. It is determined to be the
educational policy of the Public Schools to prohibit the use of alcohol and
illegal drugs among the student population; and, to effectively promote
this educational policy, Omaha Public School staff members serve as role
models and must support the Omaha Public Schools in this endeavor.
Alcohol or drug use by employees of the Omaha Public Schools, whether
on or off the job, is governed by Policies and Regulations, paragraph
32
3.35. For more information regarding this subject, please refer to the
Omaha Public Schools Classified Employee Handbook.
NN. Custodial Use of Computers & Audio
Visual Equipment
All custodial staff members are reminded that audio-visual and computer
equipment is restricted to use for school business only. Surfing the
Internet or watching television during duty hours is not authorized. With
the Building Administrator‘s permission, custodial staff may use school
computers for work related business.
OO. Management Assistance
Since all custodial staff personnel are assigned directly to a building,
Head Custodians should always discuss management problems with
their Building Administrator before asking for outside assistance in
solving problems. Our Housekeeping Specialists act in an advisory role to
the Building Administrator. Should any Head Custodian feel he or she
needs personal assistance, please contact the Supervisor of Operations
rather than directly contacting a Housekeeping Specialist. Please note
that this policy applies to management problems—direct contact with
Housekeeping Specialists for product or technical assistance is
authorized and encouraged.
PP. Fire Extinguisher Serviceability
It is the Head Custodian‘s responsibility to inspect all fire extinguishers
on a monthly basis. Upon discovery of a fire extinguisher that requires
repair, immediately remove it from service and replace it with a
serviceable, spare extinguisher. Make sure to keep spare extinguishers
on hand. Place the unserviceable item in a clearly identified holding area
in your building. Please note that the intent of this policy is to ensure
that only serviceable extinguishers are kept on assigned fire response
stations throughout your building, and that all fire extinguisher repair
and re-servicing are done in a timely manner.
QQ. Fire Inspection Checklist
1. The Head Custodian and assigned staff shall make daily checks to
make sure that all stairways, doors, and other exits are in proper
working order.
A. Make sure that all the exit corridors and classrooms are free
33
from obstructions.
B. All corridors must maintain 6 feet of clearance at all times.
C. Make sure that all stairway doors are not blocked open and
must be kept closed at all times.
D. Make sure that all outside stairs, sidewalks, and exit doors are
clear of ice and snow.
E. All classroom doors must stay closed at all times and not
blocked open.
2. Only the front outside exit door and / or other exit doors designated
by the Building Administrator shall be unlocked and accessible from
the outside during the school day.
A. No exit door shall be locked, chained or bolted in a manner that
impedes emergency exiting.
B. During after school and evening activities, emergency exit doors
must remain accessible.
3. Make sure all exit lights are working. The proper procedure for
checking emergency lights in your building is to push the ―test‖ button
once a month. Along with this, a more thorough check needs to be
done quarterly. The procedure for this quarterly check is to turn off
the circuit breaker or unplug the emergency light from the electrical
source. Let the emergency light burn for 30 to 40 minutes this will
help extend the life of the batteries. This check should be done, for
example, in August before school starts, again during Winter Recess
and again during Spring Break. A record of both the monthly and
quarterly checks needs to be documented. If an emergency light is not
working properly you must submit a work request to Maintenance.
4. Make sure clothing and personal effects are not stored in corridors,
unless they are in metal lockers, the building is sprinkled, or the
corridor has smoke detectors.
5. The Head Custodian must assist the Building Administrator with
conducting monthly fire drills
6. Know the location of your main shut off, such as gas, water, electrical,
and sprinkler system, if there is one.
7. If the building is sprinkled, know the location of the Siamese - Y
(hose connect on building for building sprinkler system)
A. Make sure caps for hose connections are intact.
B. If caps are missing have them replaced.
8. Keep fire lanes identified and maintained.
9. Wash kitchen hoods and filters monthly during use and ducts cleaned
once a year.
10. Know the location of your main fire alarm panel.
RR. Generators
1) Per State Fire Code: All standby generators shall be tested weekly.
Initial the two year generator form weekly (this form is located
34
by the generator). Any comments or problems can be written in the
spaces provided. If there is a problem beyond your scope, write them
in the comment section and then call the Service Center if it is an
emergency or submit a Work Request.
2) All standby generators with an exhaust condensate line shall be
drained weekly.
SS. Daily Walking Around the Exterior of
School Building
Head Custodians must, after turning off their building‘s security system
in the morning, walk around the exterior of the building. If damage to
the building is found such as: broken windows, graffiti, etc and it is
before 7:00 am contact the Supervisor of Operations, Operations
Manager or Head Housekeeping Specialist. If damage is found after 7:00
am please contact the Service Center. If the damage is found late at
night, weekends or holidays contact the Housekeeping Specialist ―on
call‖.
TT. Important Security Reminders
1) Check rooms with motion detectors in them to make sure that
teachers are not hanging items from the ceiling that will cause a
false alarm. All portable classrooms are equipped with motion
detectors.
2) Whoever is responsible for locking up the building and setting the
alarm must check to make sure no one is still in the building.
When this happens it results in an unnecessary police dispatch.
3) If you are unable to set the alarm because of a ―fault‖ or ―trouble‖
contact the ―On-Call Housekeeping Specialist.‖
4) NEVER ―force arm‖ the system without contacting the ―On-Call
Housekeeping Specialist‖ first.
5) Make sure your intrusion alarm is disarmed every morning before
anyone enters the building. This also results in an unnecessary
police dispatch.
6) The person responsible for locking up the building (including all
portables and out buildings) needs to check ALL doors (including
interior doors) and windows to make sure they are closed and
locked. This saves time and effort for the police and housekeeping
staff while preventing additional theft and/or property damage in
the event of a break-in.
7) Call in any weekend opening schedule to the Service Center before
noon on Fridays.
35
UU. Use of Electrical Extension Cords
Electrical extension cords are not authorized for normal, continued use
as a source of operating power. These cords are for temporary, single
event use, such as for providing power to a drill or light bulb in a location
where regular outlets are not available. Using an extension cord doesn‘t
solve a problem—it more likely creates a safety hazard.
VV. Glass Breakage Recovery Procedures
In every instance of broken glass, our first concern is to protect students,
staff, and the public from being cut. Custodians should wear eye
protection and gloves while removing or picking up broken pieces, taking
special care to remove all glass. If a window pane is merely cracked, with
no sharp edges protruding from the surface, covering the cracks with
heavy paper or duct tape will suffice until the glazier can replace the
pane. In all cases, please ensure the cracked or missing glass is clearly
identified by placing a warning or caution sign on the affected door or
window. If the removed glass is from a inside door panel, the door should
be tied open or the empty panel should be covered with cardboard or
plywood. Plywood should be used to cover all broken glass in exterior
windows and doors. Broken glass found outside the building, such as on
sidewalks or playground areas, must be removed immediately upon
discovery. Remember, safety takes priority over normal work schedules.
WW. Weed and Grass Control
A neat and well-maintained appearance of building grounds is vital.
Weeds and grass growing on fences and in sidewalk cracks is very
unsightly. Vegetation growing in sidewalks can also be a safety hazard.
When weeds and unwanted grass are young and growing quickly they are
easier to kill then when they become well established later in the season.
It is easy to maintain fence lines and sidewalks by spraying vegetation
killer on them one or two times during the growing season. The Supply
Department carries the proper products to assist in this area. Make sure
there is no rain in the forecast for 24 hours. Be careful when spraying
because some products are very effective in killing all vegetation.
36
XX. Lawn Tractor Maintenance
Head Custodians are responsible for making sure the following occurs:
BEFORE EACH USE:
- Check oil for proper level
- Check air intake screen free of debris and/or obstructions
EVERY 25 HOURS OF USE:
- Visually inspect tires for tread wear & inflation - adjust
pressure as required
- Service air cleaner & pre-cleaner
- Check transmission oil level
- Grease mower deck fittings
EVERY 50 HOURS OF USE (MUST BE DOCUMENTED):
- Change oil (if your unit has no oil filter)
- Grease all fittings
EVERY 100 HOURS OF USE (MUST BE DOCUMENTED):
- Change oil and filter (if your unit has an oil filter)
- Grease all fittings
YY. Air Conditioning Systems Start-Up
This section lays out the maintenance actions necessary to reactivate our
air conditioning systems which should be done by early April:
Window Air Conditioners
Clean the air filters; clean any debris from the condenser coils and fins,
and turn on the unit long enough to ensure it runs and cools. Submit a
Work Request to Maintenance if problems are evident.
Package/Rooftop Units
Clean the fins on the condensing units using brush and water spray.
Change filters where applicable. Check any belts and lubricate rotating
parts where applicable. Look for obvious signs of problems (e.g., oil on or
near the coils or compressor, frayed wires, etc.) Submit an electronic
work request if problems are noted. Don't forget these requirements
apply to the package units in Relocatable Classrooms.
Central Air Systems
• Flush glycol from chill water coils (do not allow glycol to get beyond
the coil); refill chill water system and bleed air from system. Ensure
flow through chill water system. Call designated chemical treatment
company and/or contact person to ensure proper addition of
chemicals. Clean strainers in system. Lubricate pumps and motors.
CAUTION: Do not let this glycol circulate throughout the system—
flush it out coil by coil.
37
• Wash debris from cooling tower sump. Clean deposits from louvers and
fill. Clean strainers. Lubricate condenser pumps and motors. Change
oil in tower gearbox, where applicable. Check belt condition and
tension; replace if needed. Clean debris from deck and spray nozzles.
Call designated chemical treatment company and/or contact person
during the first week to set biocide levels and scale treatment. Clean
strainer and sensors in chemical treatment system. Caution: Control
power to chemical treatment systems must be on before filling tower
sump.
• For air cooled units, lubricate fan bearings and motors. Check fan belt
condition and tension; replace belt if needed. Remove debris from fins
on condensing units.
Once these start-up functions have been completed, contact the
Maintenance Supervisor to schedule chiller start up.
ZZ. Central Air Conditioning Unit Shut-Down
Upon the approach of the winter season it is vitally important to properly
prepare and protect our central air conditioning systems. The following
procedures are expected to be followed sometime in mid to late October:
COOLING TOWERS
 Refer to most recent Operations Bulletin for current instructions
as it relates to chemical procedures
 Shut down the tower as scheduled.
 Drain all piping, including the tower basin. Leave a drain valve
open in the boiler room to permit drain off of any water that may
accumulate over the winter.
 Shut down the city water supply to the tower and back drain the
line.
 Grease the tower fan motor.
 Shut down power to the tower fan and the condenser water pump.
Put a lock-out/tag-out on these controls to prevent inadvertent
turn-on of the drained systems.
CHILLED WATER LOOPS
 Refer to most recent Operations Bulletin for current instructions
as it relates to chemical procedures
 Shut down the system as scheduled.
 Drain all chill water coils but leave water in mains. Make sure
makeup water is shut off. (This may not apply to all locations – call
maintenance for additional information.)
 Shut off power to the chill water loops. Install a lock-out/tagout
device to preclude inadvertent reactivation.
38

Maintenance will schedule glycol installation in freeze vulnerable
coils at several schools.
AAA.
Heat Pump Maintenance
• Each heat pump has a strainer on the water supply line. If you have a
problem with the heat pump this is one of the first things to check. The
strainer screen must be cleaned to insure adequate water flow; this is
the Head Custodian/Engineer‘s responsibility.
• Filter changes are critical and should be done at least quarterly, if not
more often. KEEP A WRITTEN LOG OF FILTER CHANGES. POST IN
A CONSCIPUOS PLACE. See Appendix for an example of a filter log
sheet.
• Keep the heat pump closets clean and free of dust since in many cases
they are air plenums.
• Energy Recovery Units (ERU) require frequent filter changes year
around on both intake and exhaust and do not forget that some units
have washable pre-filters as well. Check the belts on the units during
filter changing. The blower motor belts are the Head
Custodian/Engineer‘s responsibility. The belt for the heat recovery
wheel is special and must be changed by Maintenance Personnel so
submit a Work Request to Maintenance when needed.
• Finally it must be stressed that the ERU is a vital part of your HVAC
System, without its proper operation the building air quality suffers
and dollars are wasted due to ineffective energy recovery.
BBB.
Carpet Extractor Settings
Low nap (quarter inch) carpet, such as that used in OPS buildings,
requires the extractor be to set so that the brush tips touch the carpet.
At the same time, the nozzle must come in full contact with the carpet for
recovery of the cleaning solution (neutralized water and soap mixture). If
the extractor is set too low the brush will actually propel the equipment
across the floor, making it easier to use, but the nozzle will not be in
contact with the carpet and the cleaning solution will be left in the
carpet. Multiple problems ranging from mold growth, rusting furniture
and damaged floors have resulted from leaving the carpet too wet after
cleaning.
39
Remember to lower the handle on the extractor before adjusting the
brush height.
Adjust the brush to touch the carpet.
• Verify the nozzle is in contact with the carpet. Watch the cleaning
solution entering the recovery tank through the clear plastic dome.
• Go over the area at a slow pace until cleaning solution is no longer
visible through the recovery tank dome. The extractor can be used in
―vacuum only‖ mode to recover more cleaning solution or water if the
carpet is still wet.
• Empty the tank before it is completely full.
• Never reuse cleaning solution.
• Always empty the tank and flush the equipment with clean water at the
CCC.
Emergency Eyewash Stations
Nearly one million Americans have lost some degree of sight to an eye
injury. Maintaining emergency eye wash stations in working condition is
very important. In an emergency situation, those seconds lost trying to
use a broken or poorly functioning eye wash station may determine
whether a person will ever see again or not.
Check all eyewash stations in your building monthly. This must be
done without fail.
Submit a Work Request to Maintenance if any
deficiencies are found on plumbed units.
For bottled eye wash stations:
Bottles are one-time use. Once the bottle is used you must replace it.
40
Refill bottles are available from Supply (Item 15362). Expiration dates
must be checked monthly. Once the bottle is expired, it must be thrown
away and a new one ordered. A good rule of thumb to stay current is to
order the replacement bottle a month before the old one will expire.
Receiving it will also remind you that there are bottles out there needing
to be replaced.
For plumbed eye wash stations:
Check that the water flows to both eyes simultaneously. Check that the
velocity of water is not high enough to put someone‘s eye out or cause
injury. Make sure the water is flowing clear.
Check that water flow begins within 1 second of activating the pull down
lever or step pedal. Seconds are very important in an emergency.
Check that nothing is placed in front of the unit. The eye wash bowl
should not be used to clean mops, brushes, or other items. Keep it
clean.
Make sure eye wash station nozzle caps are covering the nozzle. If any
are missing or damaged, these must be replaced. Nozzle caps must
automatically separate from the eye wash station nozzles when water
flow pushes them out of the way during activation.
DDD.
Standard Maintenance and Operating
Procedures for Portable Classrooms







Water leaks need immediate attention. The sub floor of portables
are usually made from particle board or other wood product.
These become warped and structurally unsound when wetted.
Check the condenser coils for cottonwood seed and other organic
matter (dirt, leaves, twigs, etc.). Clean coils if an accumulation of
matter is found.
For proper operation of any HVAC unit, make sure that the return
air grille is not obstructed.
Leave the fan in the ―ON‖ position, not ―AUTO‖ during all occupied
times to prevent stratification, control humidity and deliver
sufficient outdoor air.
Fans in unoccupied portable classrooms are to be set on ―AUTO‖
while the thermostats may be set up to 80o F in the summer
(cooling).
The handle on the electrical disconnect on the exterior of each
portable must be locked to the ―ON‖ position with a 3769 padlock.
If someone shuts off this disconnect during the winter,
considerable damage could result.
Check the door locks on the exterior furnace doors of portables. It
is critical to be able to access the furnace unit in the event of a
41



malfunction.
Monthly filter checks of the HVAC systems of portable classrooms
are mandatory. Dirty filters in the heating/cooling unit can block
proper air flow causing it to freeze-up.
Change the HVAC filters quarterly at a minimum, unless you find
more frequent changes are necessary. Based on your monthly
filter checks you may find your school is located in an area with a
lot of air-disbursed seed (cottonwood), or some other material that
accumulates on the filter, requiring more frequent filter changes.
Filters need to be installed properly depending on the type of unit
in the building. Bending the filters to install them prevents the
filters from performing as intended. Refer to the filter change
instructions for the particular brand of unit in your portable
building.
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IV. Cleaning Procedures
A. Daily Restroom Cleaning
Step 1: Place “Restroom Closed”
sign at entrance
Step 2: Wear protective gloves
Step 3: Sweep floor
Step 4: Remove trash can & sanitary
napkin liner & replace with new
liner
Step 5: Clean outside of trash can &
sanitary napkin receptacles
Step 6: Flush toilets & urinals
Step 7: If possible, lower water level in
toilets & urinals with bowl swab
to expose water line
Step 8: Follow manufacturer’s directions
for proper use of cleaner/
disinfectant
Step 9: Apply cleaner/disinfectant to all
surfaces of toilets including
underneath
Step 10: Apply cleaner/disinfectant to
all surfaces of urinals including
underneath
Step 11: Apply cleaner/disinfectant to
all surfaces of sinks and counters
including underneath
Step 12: Allow cleaner/disinfectant
10 minutes to dwell on all
surfaces
Step 13: Check & fill hand soap
Step 14: Check & fill paper towel
dispensers
Step 15: Check & fill toilet paper
dispensers
43
Step 16: Clean wall areas & partitions
with cleaner/disinfectant,
especially next to sinks, toilets,
urinals, & trash receptacles
Step 17: Clean mirrors
Step 18: Return to toilets & urinals &
wipe down all horizontal
surfaces
Step 19: Return to sinks & counters &
wipe down all surfaces
Step 20: Damp mop entire floor
including corners & edges with
cleaner/disinfectant
Step 21: Rinse mop head with clean
water
B. Weekly Restroom Cleaning
Step 1: Dust top of partitions, ledges
and vents
Step 2: Clean all surfaces of sinks with
powder cleanser. Rinse.
Step 3: Using citric acid cleaner, clean
all fixtures to remove hard water
scale. Rinse.
Step 4: Using citric acid cleaner, clean
inside of toilets and urinals to
remove hard water scale.
Step 5: Polish and shine chrome and
stainless steel surfaces
Step 6: Pour ½ cup of “Liquid
Bacteria/Enzyme” in each floor
drain and floor urinal..
44
C. Classroom/ Office Cleaning
Step 1 Prepare cart with
proper supplies
Step 2 Empty trash cans,
clean if dirty
Step 3 Replace liners if
dirty or worn
Step 4 Check and fill
paper towel
dispenser and soap
dispenser
Step 5 Clean sink,
removing stains
and hard water
scale
Step
furniture
Step76 Dust
Clean
counters
(Weekly)
Step 8 Dust ledges and all
exposed surfaces
(Weekly)
Step 9 Clean door and
window glass
Weekly
Weekly
Step 10 Spot clean walls,
especially around
pencil sharpeners
Step 11 Spot clean light
switch plates, door
jambs, and door
handles
Step 12 Clean chalk/white
boards and trays if
required
45
Step 13 Dust mop tile
floors.
Step 14 Dust mop under
furniture and in
corners and along
edges
Step 15 Pick up large
Step
carpet
debris16 Vacuum
from floor
Step 17 Vacuum under
furniture and in
corners and along
edges
Step 18 Arrange student
Step 19 Clean
spotschairs
and
desks and
stains on carpet.
Step 20 Remove gum
from carpet
Step 21 Place “Wet Floor”
sign
Step 22 Damp mop spots
and spills on tile
floors
Step 23 Empty or replace
vacuum cleaner
bag when full
Step 24 Turn off lights
and secure room
46
V.
Appendix
A. Sample Work Schedules
SCHOOL YEAR: 2007-2008
NAME: JOHN DOE
SCHOOL: MORGAN ELEMENTARY –
X Head Custodian/Engineer
__ Assistant Custodian
_________________________________________
ADMINISTRATOR’S APPROVAL
Work Schedule – School Days
6:00
Disarm Alarm – Unlock all exterior doors (Northeast door in gym, south door in
kitchen, west door in boiler room, kindergarten door in room 16, southwest, south,
northwest, east doors in hallways). Turn lights on in multi-purpose room (located on
stage), light switches for the hallways are located in the east and south vestibules and
outside the main office door. Check building for cleanliness.
6:30
Put up flags-check boilers, AHU, or heat pumps to insure they are working properly.
7:00
Clean office area, nurse’s office and nurse’s restroom.
7:15
Set up for breakfast – the diagram for the breakfast and lunch set up is attached to this
work schedule and the trash barrels, broom, mop and bucket are located in the west
multi-purpose storeroom .
7:45
Grounds and building maintenance (pickup trash around the building and parking lot,
cut grass, snow removal, change burnt out lights in classrooms, etc.).
9:00
Empty breakfast trash in multi-purpose, sweep and mop the floor – put tables away.
9:30
Clean window glass in entry ways, office area, and classrooms of any fingers and dirt.
Mop entryways and hallways if needed. Help food service truck driver.
10:00
Break
10:15
cut grass, snow removal, change filters in AHU and heat pumps, grease pumps and
motors, add chemical to boilers, etc.).
11:00
Set up for lunch.
11:30
LUNCH
12:00
Check multi purpose room for trash.
12:15
Clean Kindergarten room 16, 17 and rest room.
12:45
Empty trash in multi-purpose from lunch, sweep and mop the floor – put tables away.
1:15
Break
1:30
2:00
cut grass, snow removal, change filters in AHU and heat pumps, grease pumps and
motors, add chemical to boilers, etc.) On Friday’s mop kitchen floor.
Paperwork
2:30
meet with evening custodians – OFF DUTY
*NOTE: Attached to this work schedule are the locations for gas, electricity, water shut offs and
the fire panel.
*NOTE: Perform any duties that are assigned by the Principal
***This is not intended to be comprehensive. Assigned duties can vary on a daily basis.
LOCATIONS OF EMERGENCY SHUT
OFFS AND FIRE PANEL
GAS – South wall in boiler room.
WATER – Northeast corner in boiler room.
ELECTRICITY – Top electrical panel on east
wall in boiler room marked “MAIN
BREAKER”.
FIRE PANEL – South wall in boiler room. The
key is in my top desk drawer. This fire alarm
has a fire communicator
BREAKFAST AND LUNCH SET UP
KITCHEN
SCHOOL YEAR: 2007-2008
NAME: JANE DOE
SCHOOL: MORGAN ELEMENTARY –
__ Head Custodian/Engineer
_________________________________________
X Assistant Custodian
ADMINISTRATOR’S APPROVAL
Work Schedule – School Days
2:30
Check with Head Custodial Engineer for assignments.
3:30
Clean room # 1
3:45
Clean room # 2
4:00
Clean room # 3
4:15
Clean room # 4
4:30
Clean room # 5 – Lock main entryway and any other exterior doors that may be
opened.
4:30
Break
5:00
Clean room # 6
5:15
Clean room # 7 – Bring in flag
5:30
Clean room # 8
5:45
Clean room # 9
6:00
LUNCH
6:30
Clean room # 10
6:45
Clean room # 11
7:00
Clean room # 12
7:15
Clean room # 13
7:30
Clean room # 14
7:45
Clean room # 15
8:00
Clean library
8:15
Clean teacher’s lounge and teacher’s workroom.
8:30
Clean the west restrooms, north restrooms, teacher’s lounge restrooms and
kindergarten restrooms.
9:30
Break
9:45
Clean Hallways and all entryways.
11:00 Set alarm – OFF DUTY
CLEANING OF CLASSROOMS, LIBRARY, TEACHER’S LOUNGE, WORKROOM, AND
RESTROOMS SHOULD CONSIST OF-BUT NOT LIMITED TO:
DAILY CLEANING OF CLASSROOMS, TEACHERS LOUNGE, LIBRARY AND
TEACHERS WORKROOM:
Vacuum and/or sweep floors, empty trash-replace trash liners when needed,
clean chalk trays, remove spots from hard surface and carpeted floors, fill
paper towel holders if so equipped, clean door glass, wipe spots off of doors,
cabinets, walls, check all exterior windows to insure they are locked, and
lock entry door to room.
WEEKLY CLEANING OF CLASSROOMS, TEACHERS LOUNGE, LIBRARY AND
TEACHERS WORKROOM:
Dust window ledges and clean sinks.
DAILY CLEANING OF HALLWAYS:
Vacuum or sweep hallway, vacuum or sweep entryways, mop hallway when
needed if the hallway has a hard surface floor, remove all spots if hallways
are carpeted, clean water fountains, remove spots from walls, lockers, empty
trash in hallway receptacles and wash entryway glass.
WEEKLY CLEANING OF HALLWAYS:
Dust window ledges, lockers, etc.
DAILY CLEANING OF RESTROOMS
Sweep floor, empty trash, clean sinks, clean mirrors, remove graffiti from
walls and partitions, spot clean walls and partitions, disinfect and clean
toilets-toilet seats-urinals, polish plumbing fixtures, fill paper towel and soap
dispensers, replace toilet paper when needed, pour water down any floor
drains to keep traps wet, dust exhaust fan vents and mop floor with the
proper disinfectant.
CUSTODIAL CLOSETS
They should always be clean and stocked with the proper supplies such as: paper
towels, toilet paper, disposable gloves, glass cleaner, disinfectant for vomit, etc. All
equipment should be kept clean and operational.
BUILDING SECURITY
All windows, interior and exterior doors must be locked and checked before the end
of your shift. You also must set the alarm before exiting the building for the
evening.
***This is not intended to be comprehensive. Assigned duties can vary on a daily basis.
B. Sample Performance Evaluation
C. Sample Building Observation
D. Sample Filter Log
E. Sample Building Emergency Procedures
F. Best Practices for Building Efficiency
G. Ladder Inspection Guidelines
H. Playground General Safety Checklist

Saddlebrook Joint Facility

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