City Commission Agenda Packet July 6, 2015

City Commission Agenda Packet July 6, 2015
CITY OF ATCHISON
______________________________________________________________
MEETING OF THE CITY COMMISSION
AGENDA - REGULAR MEETING
JULY 6, 2015, 4:30 P.M.
ATCHISON EVENT CENTER
OAK ROOM
ORDER OF BUSINESS
CALL MEETING TO ORDER
INVOCATION
Sister Gabrielle Kocour, Mount Saint Scholastica
PLEDGE OF ALLEGIANCE
PROCLAMATIONS
PUBLIC FORUM
OLD BUSINESS
NEW BUSINESS
1. APPOINTMENT TO MO-KAN COUNCIL
Presented by: Trey Cocking, City Manager.
RECOMMENDED ACTION: Appoint three members to the Mo-Kan Board.
COMMUNICATIONS
Presented by: Trey Cocking, City Manager.
a. June Weed Notices, Code Enforcement Office.
b. June Nuisance Notices, Code Enforcement Office.
c. Vyve Broad removing two channels from service.
CONSENT AGENDA
Presented by: Trey Cocking, City Manager.
a. Approve the minutes from the Atchison City Commission meeting of June 15,
2015.
b. Approve the Cost Share Demo 2100 Forest Park, Lot #2, Peggy Kooser.
c. Approve the CMB License upon completion of inspection requirements for Dustin
Hundley, Business to be open during Amelia at former Riverhouse.
d. Approve the CMB License upon completion of inspection requirements for Chuck
& Hanks River Shack, 102 E. Atchison, Charles Wilburn.
INFORMATIONAL ITEMS
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City Commission Agenda Packet July 6, 2015
GOVERNING BODY COMMENTS
Mayor Jack Bower
Vice Mayor Allen Reavis
Commissioner Larry Purcell
Commissioner Charlie Perdue
Commissioner David Hausmann
PUBLIC FORUM
EXECUTIVE SESSION
BUDGET WORKSHOP
ADJOURNMENT
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City Commission Agenda Packet July 6, 2015
JUNE WEED NOTICES – COMMUNITY DEVELOPMENT OFFICE
Date
Notice No.
Address
Owner/Tenant
Action
05/29/2015
235-15W
1004 Kansas Ave.
Donald R. Jr. & Roxanne L. Ratz
Corrected
05/29/2015
236-15W
1235 Kansas Ave.
Michael J. Slattery & Therese H.
Slattery/Mary Liggett
Extension to 7/6/15
05/29/2015
237-15W
1118 Laramie St.
Brent Donaldson
Corrected
05/29/2015
238-15W
405 N. 12th St.
Eleven Doors LLC/
George W. Ellis
Corrected
05/29/2015
239-15W
1022 N. 8th St.
Patrick M. & Olivia D. Denton/
Gabriel J. Suthoff
Corrected
05/29/2015
240-15W
513 N. 11th St.
Patricia L. Swordy
Corrected
05/29/2015
241-15W
908 Santa Fe St.
JJM Properties LLC/
Erin J. Ferris
Corrected
05/29/2015
242-15W
910 Santa Fe St.
Kyle V. Boos
Corrected
05/29/2015
243-15W
920 Santa Fe St.
Richard Dean Burge
Corrected
05/29/2015
244-15W
323 N. 14th St.
Imperial Valley Properties, LLC/
Valerie Morgan
Mowed by City contractor,
cost billed to owner.
05/29/2015
245-15W
1316 Atchison St.
Thomas F. Sr. & Bonnie S. Reese/
Ashley McBratney
Corrected
05/29/2015
246-15W
118 N. 16th St.
Robert V. & Joan E. Staley Trust/
Jimmy Krantz
Corrected
05/29/2015
247-15W
714 S. 4th St.
Ronald J. Jr. & Robin Alva/
Kelly Sneller
Corrected
05/29/2015
248-15W
1024 N. 4th St.
Paula D. Malm
Mowed by City contractor
05/29/2015
249-15W
1419 Atchison St.
Theodore J. Picraux
Mowed by City contractor
05/29/2015
250-15W
1421 Atchison St.
Nicholas E. Harding
Steven Thompson
Corrected
05/29/2015
251-15W
608 N. 11th St.
Gene M. Green
Reagen W. Kinzer
Corrected
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City Commission Agenda Packet July 6, 2015
JUNE WEED NOTICES – COMMUNITY DEVELOPMENT OFFICE
Date
Notice No.
Address
Owner/Tenant
Action
05/29/2015
252-15W
S.E. corner of 12th & Riley Sts.
Jerome L. Bratton
Mowed by City contractor,
cost billed to owner.
05/29/2015
253-15W
1005 George St.
Jerry V. Snodgrass, Jr.
Corrected
05/29/2015
254-15W
1413 Atchison St.
Robert K. & Rita B. Hunter, Lloyd A.
Newton
Corrected
05/29/2015
255-15W
1223 N. 8th St.
PennyMac Loan Services, LLC
Mowed by City contractor,
cost billed to owner.
05/29/2015
256-15W
801 "N" St.
Esther A. Lewis & John D. Campbell
Corrected
05/29/2015
257-15W
1420 Atchison St.
Denton Homes Inc.
Amanda S. Raleigh
Corrected
06/02/2015
258-15W
823 Santa Fe St.
Mark L. & Amy N. Begley
Corrected
06/02/2015
259-15W
314 N . 9th St.
Deware Enterprises LLC
Hollie M. Breeden
Corrected
06/02/2015
260-15W
1138 Parallel St.
Martha J. Van Dyke
Alex Valliant
Corrected
06/02/2015
261-15W
1436 N. 13th St.
Daniel G. & Amy E. Watowa
Nikki L. Martin
Corrected
06/02/2015
262-15W
1711 Santa Fe Terrace
Chad M. Servaes
Corrected
06/05/2015
263-15W
1415 N. 2nd St.
Donald F. & Anita V. Scholz
Corrected
06/05/2015
264-15W
717 S. 7th St.
Brenda K. Petersen
Mowed by City contractor,
cost billed to owner.
06/05/2015
265-15W
1507 Commercial St.
Clayton P. Campbell
Mowed by City contractor,
cost billed to owner.
06/10/2015
266-15W
1324 N. 17th St.
Church of Living Love Trustees attn:
Bishop Ronald Mosier
Corrected
06/10/2015
267-15W
523 Riley St.
Kenneth C. & Jacquelyn R. Otte
Mowed by City contractor,
cost billed to owner.
06/10/2015
268-15W
1040 Riley St.
Federal National Mortgage Association
Mowed by City contractor,
cost billed to owner.
06/10/2015
269-15W
1136 Laramie St.
Ronald E. Jr & Deborah E. Bozarth
Corrected
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City Commission Agenda Packet July 6, 2015
JUNE WEED NOTICES – COMMUNITY DEVELOPMENT OFFICE
Date
Notice No.
Address
Owner/Tenant
Action
06/10/2015
270-15W
1641 Santa Fe St.
Dirk E. & Jacqueline R. Weatherford/
Alexis Koenen
Corrected
06/10/2015
271-15W
1420 Santa Fe St.
Federal National Mortgage Association
Corrected
06/10/2015
272-15W
900 Mound St.
Timothy T. & Teresa G. Hegarty
Corrected
06/10/2015
273-15W
617 Riley St.
Daniel J & Julia A. Schuele/
Kristin R. Bond
Corrected
06/10/2015
274-15W
1311 Santa Fe St.
Harbour Portfolio VIII LP
Mowed by City contractor,
cost billed to owner.
06/10/2015
275-15W
1426 Atchison St.
Betty L. Jamison & Thomas E. Sowers
Corrected
06/10/2015
276-15W
820 Kansas Ave.
Timothy E. Gottschalk
Corrected
06/10/2015
277-15W
608 "T" St.
Lauraline Ann Miller
Mowed by City contractor,
cost billed to owner.
06/17/2015
278-15W
904 Henry St.
Elizabeth I. Ramsey
Corrected
06/17/2015
279-15W
1314 Atchison St.
Penny Virts-Bell/
Amanda L. Bonnett
Corrected
06/17/2015
280-15W
1513 Atchison St.
Todd A. & Amy L. Bieber/
Tamara L. Bratton
Corrected
06/17/2015
281-15W
614 "U" St.
Cindra Jenkins & John F. Knifton/
Kurtis S. Franks
Corrected
06/17/2015
282-15W
624 "U" St.
Heather Boatright/
Janie K. Meyer
Corrected
06/17/2015
283-15W
919 S. 4th St.
Carl J. & Annie M. Surritt
Corrected
06/17/2015
284-15W
312 N. 4th St.
Jack N. & Kathy S. Parsons
Corrected
06/17/2015
285-15W
811 Henry St.
Michael A. Mierkey Trust
Corrected
06/17/2015
286-15W
905 Ann St.
Jeremy S. Mercer
Corrected
06/18/2015
287-15W
1607 Commercial St.
Daniel M. & Debra S. Pickman
Corrected
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City Commission Agenda Packet July 6, 2015
JUNE WEED NOTICES – COMMUNITY DEVELOPMENT OFFICE
Date
Notice No.
Address
Owner/Tenant
Action
06/18/2015
288-15W
1011 S. 4th St.
Steven R. & Marianne L. Estes/
Virgil Stewart
Extension given to 7/6/15.
06/18/2015
289-15W
929 N. 7th St.
Thomas A. & Linda D. Miller/
Jyssica Mason
Corrected
06/18/2015
290-15W
1200 Henry St.
James K. & Diana Middleton
Corrected
06/18/2015
291-15W
928 S. 6th St.
Steven R. & Marianne L. Estes
Erin G. Wayman
Extension given to 7/6/15.
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City Commission Agenda Packet July 6, 2015
JUNE NUISANCE NOTICES – COMMUNITY DEVELOPMENT OFFICE
Date
Notice No.
Address
Nuisance Description
Owner/Tenant
Action
05/29/2015
71-15N
608 N. 11th St.
Brick and construction debris.
Gene M. Green/
Reagen W. Kinzer
Corrected.
05/29/2015
72-15N
1420 Atchison St.
Mattress, brush, trash and debris.
Denton Homes Inc./
Amanda S. Raleigh
Administrative order issued.
05/29/2015
73-15N
1016-1024 Ash St.
Large wooden spools, tires, appliance, brush, plastic barrels,
damaged pool, miscellaneous trash and debris. Yellowstone
camper: no tag, flat tire.
David J. & Helen M. Reynolds
Extension given to 7/1/15.
05/29/2015
74-15N
1422 Atchison St.
Scrap wood, scrap metal, brush, miscellaneous trash and
debris.
Lyle & Lindra Banks/
Rachel Dexter
Corrected.
06/02/2015
75-15N
1010 Walnut St.
Household furniture, appliances, brush, scrap wood,
miscellaneous trash and debris.
Jerome L. Bratton
Administrative order issued.
06/02/2015
76-15N
1200 block Hickory St.
(north of 1227)
Scrap wood, scrap metal, household items, brush, broken
toys, wooden spool, miscellaneous trash and debris.
Jerome L. Bratton
Corrected.
06/02/2015
77-15N
1227 Hickory St.
Brush, scrap wood, scrap metal, bicycle frame, household
items, miscellaneous trash and debris.
Ivan L. Cushinberry, Jr. & Alta
I. Cushinberry/Leigh A.
Eastwood
Corrected.
06/02/2015
78-15N
1014 Santa Fe St.
Tires, auto parts, scrap metal, appliances, household items,
trash and debris, Red Chevy truck – no tag, appears
inoperable.
Steven N. Tate/
Brandon L. Crockett
Administrative order issued.
06/02/2015
79-15N
1115 Kansas Ave.
Tires, dismantled lawn mower, trash and debris, deteriorated
rear porch support, Gray 4 dr – dismantled, no tag, flat tires,
appears inoperable.
Phillip A. & Stacy R. Birkinsha
Administrative order issued.
06/02/2015
80-15N
1436 N. 13th St.
Broken storm door, window, cage, cans, wood cart,
miscellaneous trash and debris.
Daniel G. & Amy E. Watowa
Nikki L. Martin
Corrected.
06/02/2015
81-15N
314 N . 9th St.
Broken garage door.
Deware Enterprises LLC
Hollie M. Breeden
Corrected.
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City Commission Agenda Packet July 6, 2015
JUNE NUISANCE NOTICES – COMMUNITY DEVELOPMENT OFFICE
Date
Notice No.
Address
Nuisance Description
Owner/Tenant
Action
06/02/2015
82-15N
613 N. 2nd St.
Damaged areas of foundation, rotted floor joists, damaged &
missing windows, damaged roof, missing shingles, missing &
damaged siding, damaged guttering, rotted wood by rear
doors, rotted wood supports, deteriorated electrical service.
David J. Bjorgaard
To be brought before the Commission to
schedule demolition hearing.
06/10/2015
83-15N
323 N. 14th St.
Bushes at corner of 14th & Atchison obstruct vision of tree at
intersection.
Imperial Valley Properties,
LLC/Valerie Morgan
Administrative order issued.
06/18/2015
84-15N
928 S. 6th St.
Broken wood chest of drawers, green Dodge Neon - expired
tag, appears inoperable.
Steven R. & Marianne L.
Estes/Erin G. Wayman
Administrative order issued.
06/26/2015
85-15N
1420 Commercial St.
Large amounts of outdoor storage, household items, scrap
wood, scrap metal, demolition debris, misc. trash & debris.
Gray Mitsubishi - on jacks, appears inoperable, damaged
tag.
Phil & Sara Burke/
Walter L. Stufflebean
To be checked 7/07/2015.
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City Commission Agenda Packet July 6, 2015
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City Commission Agenda Packet July 6, 2015
CITY COMMISSION MEETING
CITY OF ATCHISON, KANSAS
COMMISSION ROOM, CITY HALL
JUNE 15, 2015, 4:30 P.M.
MEMBERS PRESENT:
Mayor Jack Bower, Commissioners David Hausmann, Charlie Perdue, Larry
Purcell, and Allen Reavis.
OTHERS PRESENT:
City Manager Trey Cocking, Finance Director/Assistant City Manager Becky
Anderson, City Clerk Debra Clem, City Attorney J. David Farris, Fire Chief
Michael E. McDermed, Public Works Director Justin Pregont, Police Chief
Mike Wilson, and others.
I.
CALL TO ORDER.
Mayor Bower called the meeting to order at 4:30 p.m.
II.
INVOCATION.
Rev. Don Payne, Church of Christ, gave the invocation.
III.
PLEDGE OF ALLEGIANCE.
IV.
PROCLAMATIONS.
V.
PUBLIC FORUM.
No comments.
VI.
NEW BUSINESS.
A.
A RESOLUTION EXPRESSING APPRECIATION TO J. DAVID FARRIS FOR HIS SERVICE TO
THE CITY AND CITIZENS OF ATCHISON, KANSAS AS CITY ATTORNEY/PROSECUTOR
FOR TWENTY FIVE YEARS. (Resolution No. 2987):
Commissioner Reavis moved to adopt Resolution No. 2987, seconded by Commissioner Hausmann.
The motion carried unanimously. The Commissioners presented the resolution to Mr. Farris along
with a key to the city, and expressed their appreciation for his service.
B.
2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT:
Ms. Anderson said the auditors met with the City’s Audit Committee that afternoon, who voted to
recommend the financial report be adopted. Ms. Anderson introduced Stacey Hammond with the
auditing firm Berberich Trahan & Co., P.A. Ms. Hammond, summarized the audit of the City’s 2014
financial report. The auditors issued an unmodified audit opinion, which is the best kind of opinion
for the City’s financial report.
The Commission voted 5-0 to accept the 2014 Comprehensive Annual Financial Report as presented.
C.
A RESOLUTION SETTING FEES FOR THE CITY OF ATCHISON, KANSAS. (Resolution No.
2988):
Mr. Cocking said a technical correction is needed to correct the senior citizen discount for the CSO
fee. The intent of the program was for the fee to be the same as the previous trash fee of $6.65.
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City Commission Agenda Packet July 6, 2015
City Commission Meeting
June 15, 2015
City of Atchison, Kansas
page 2.
Commissioner Reavis moved to adopt Resolution No. 2988, seconded by Commissioner Hausmann.
The motion carried 5-0.
D.
CITY SHOP RESTROOM CONSTRUCTION/REHABILITATION:
Mr. Pregont discussed his recommendation to move forward with design work in-house. He estimated
the cost at $5,000 to have an architect design the project. Commissioner Purcell and Perdue expressed
several concerns with the design of the project.
Commissioner Reavis made a motion to hire an architect to design the City Shop restroom project,
seconded by Commissioner Perdue. The motion carried by a 4-1 vote, with Commissioner Hausmann
opposed.
E.
13TH STREET WATER MAIN REPLACEMENT PROJECT:
Commissioner Perdue moved to authorize the City Manager to enter into a contract with Engemann
Drainage in the amount of $47,383.75, with up to an additional $2,500 for any change orders
required. Commissioner Purcell seconded. The motion carried 5-0.
F.
CITY HALL ADA ACCESSIBLE DOOR LEVERS:
Commissioner Reavis moved to authorize city staff to enter into a contract with Overhead Door for
City Hall ADA improvements in the amount of $14,103.04, with an additional $1,000 allocated for
potential change orders. Commissioner Purcell seconded. The motion passed by a 5-0 vote.
G.
UV BULB REPLACEMENT AT WASTEWATER TREATMENT PLANT:
Commissioner Reavis made a motion to approve the replacement of the UV bulbs and supporting
equipment from UV Doctor in the amount of $22,768, seconded by Commissioner Hausmann. The
motion passed 5-0.
VII.
COMMUNICATIONS.
A.
MAY 2015 FINANCIAL STATEMENTS.
B.
THANK YOU FROM BIG BROTHERS BIG SISTERS CLUB.
C.
ATCHISON LIBRARY BOARD MINUTES FROM APRIL 27, 2015.
D.
ATCHISON HOUSING AUTHORITY MINUTES FROM APRIL 13, 2015.
E.
ATCHISON HOUSING AUTHORITY RESOLUTION NO. 867.
F.
BURNS & MCDONNELL CORRESPONDENCE REGARDING SOLAR POWER BACK UP FOR
FLOOD GATE CONTROL EQUIPMENT.
VIII.
CONSENT AGENDA
A.
APPROVE THE MINUTES FROM THE ATCHISON CITY COMMISSION MEETING OF
JUNE 1, 2015.
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City Commission Agenda Packet July 6, 2015
City Commission Meeting
June 15, 2015
City of Atchison, Kansas
page 3.
B.
AUTHORIZE EXCHANGE OF FEDERAL HIGHWAY FUNDS WITH KDOT.
C.
APPROVE THE CITY ATTORNEY CONTRACT FOR ROBERT CAMPBELL.
D.
AUTHORIZE BUDGET WORKSHOP MEETING FOR JUNE 25TH AT 5:00 P.M.
E.
AUTHORIZE THE PLACEMENT OF MEMORIAL AND FOR THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH THE SMOKEY HILL TRAIL ASSOCIATION.
F.
AUTHORIZE BOTTORFF CONSTRUCTION TO COMPLETE THE REPLACEMENT OF THE
SHOP DRIVE PROJECT IN THE AMOUNT OF $12,914.
Commissioner Purcell moved to adopt the Consent Agenda, seconded by Commissioner Reavis. The
motion passed 5-0.
IX.
INFORMATIONAL ITEMS.
Mr. Cocking noted the budget workshop scheduled for June 25th at the Atchison Event Center.
The reception for Mr. Farris’ retirement is June 30th in the City Hall Conference Room.
X.
GOVERNING BODY COMMENTS.
Commissioner Perdue received a complaint about numerous construction vehicles parked at 6th &
Mound. Mr. Cocking said staff will look into it. Commissioner Perdue expressed concerns about the
County ambulance service policies on where patients are transported.
Commissioner Purcell asked if the City has representatives on the solid waste committee. Mr.
Cocking replied yes, but emphasized the City is not involved in day-to-day operations at the landfill.
Commissioner Purcell said the shower at Independence Park is not working.
Mayor Bower commended the Juneteenth celebration over the previous weekend.
XI.
PUBLIC FORUM.
No comments.
XII.
EXECUTIVE SESSION.
None.
XIII.
ADJOURNMENT.
The meeting adjourned at 6:02 p.m.
Approved this ____ day of __________, 2015.
Debra A. Clem
City Clerk
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