SECTIS Guide - University of Wolverhampton

University of Wolverhampton
Student Enabling Centre
SECTIS a step by step guide
SECTIS Training Manual
Pritesh Patel
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Step by step SECTIS training guide – 2014/15
Student Enabling Centre
SECTIS training
A step by step guide of everything you need to know about SECTIS
My Profile:
This page is where you can edit your information
Pritesh Patel
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Step by step SECTIS training guide – 2014/15
Student Enabling Centre
Change Password:
Once you have been given your account details and you log in, this page will enable you to
change your password to something more memorable or personal to yourself.
Queries:
If you have any queries or issues please email [email protected]
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Step by step SECTIS training guide – 2014/15
Student Enabling Centre
User Guide:
This is where you will be able to find the information guide on how to use SECTIS in case you
need to run through anything you may be confused on. PowerPoint presentation slides
accompanied with screenshots of each process of what you may need to know will be added
in the near future.
Create Timesheets (new):
This page will be where you input the times and data from when you have provided support
to a student or have attended a meeting or a non-student session.
Entering data for supporting a student
When you have provided support to a student, follow the following steps to input the data:
1. Enter the Date of the support provided - You can either enter this manually, but you must
follow the sequence within the box, click on today or yesterday if that is when the session
took place, or simply click in the box to bring up a calendar to allow you to choose the date
that you require.
2. Enter the student that you have supported - You can either scroll down through the list of
all students registered with us, or search by the student’s number or name for quickness.
3. Support type – If you click on the drop down list available, choose the support type that
took place. Please note that if it is an old student, the support should start with ‘Legacy’, if it
is a new student (14 student number), select the ’Banding’ type of support.
4. Start/end time – Click within the relevant box and select the start and end time of the
session, please note that this is in 15 minute intervals.
5. Duration – Once you have inputted the times of the session, this will show you the
duration of that particular session.
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Step by step SECTIS training guide – 2014/15
Student Enabling Centre
6. Support time left – This will show you the remaining hours the student has of the
particular type of support you have provided minus any previous hours used including the
current session you have inputted.
7. Student attendance – Please click within the box and select from the options of the drop
down menu.
8. Notes – This is where you can enter any information that you may feel that is relevant to
that particular session, especially if the student cancelled or did not attend, when did they
cancel, how much notice did they provide etc…
9. Complete input of data – Once you have followed the steps above, click on the check
form button which will ensure that you have filled in every field with an *. Once checked
click the tick box and submit.
If you wish to add more than one session on at a time, simply click the ‘Add Student Record’
box to bring up another box to enable you to follow the steps above for a different session.
This will enable you to submit multiple sessions at one particular time.
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Step by step SECTIS training guide – 2014/15
Student Enabling Centre
Entering data for any other activity
If you are entering data from when you have attended a different activity other than
supporting a student, on the same page, follow these steps:
1. Go down to ‘Other Activities’ and click on the ‘Add Other Activity Record’.
2. Other activity – click within the box for the drop down menu of options
3. Start/End time – Click within the relevant box and select the start and end time of the
session, please note that this is in 15 minute intervals.
4. Duration – Once you have inputted the times of the session, this will show you the
duration of that particular session.
5. Notes – This is where you can enter any information that you may feel that is relevant to
that particular session.
6. Complete input of data – Once you have followed the steps above, click on the check
form button which will ensure that you have filled in every field with an *. Once checked
click the tick box and submit.
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Step by step SECTIS training guide – 2014/15
Student Enabling Centre
My Timesheets (new):
Checking data already inputted
This page will show you all of the sessions you have already inputted onto the system. You
can search for a particular session through the following:
- Name
- Student number
- Date
- Type of support
Making changes to sessions already inputted
This will also be the page that will enable you to make changes to any sessions which you
may have inputted data incorrectly or you may wish to change. To do this you will need to
follow these simple steps:
1. Find the session you wish to change through scrolling through or searching for it through
name, student number, date or type of support.
2. Click on the ‘I.D’ number on the session you wish to change
3. Make any corrections/changes
4. Click the check box to make sure you have entered all of the data required
5. Click on the tick box to confirm it is correct
6. Click Submit
7. To return to viewing all of the times you have inputted, click view all timesheets
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Step by step SECTIS training guide – 2014/15
Pritesh Patel
Student Enabling Centre
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Step by step SECTIS training guide – 2014/15
Student Enabling Centre
My sessions (new):
This page will show any upcoming jobs that you have been booked in to attend by the SecCoordination team.
Once the session has taken place, if you click under the Timesheet I.D, it will take you to the
creating a session page. By inputting your sessions through this page, all of the information
will already have been inputted for you, the only fields requiring data to be inputted is
whether the student attended and any notes that you feel are relevant to the session. Once
you have inputted information into these two fields, just click the tick box and submit.
Please bear in mind that this feature is only available for particular types of support, if you
click on this page and there are no sessions showing, you will need to input your sessions
through the ‘Create Timesheets (new)’ page.
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