February 13, 2014 - Neosho County Community College

Transcription

NEOSHO COUNTY COMMUNITY COLLEGE
BOARD OF TRUSTEES
AGENDA
February 13, 2014 – 5:30 P.M.
Student Union, Room 209
I.
Call to Order
II.
Roll Call
III.
Public Comment
IV.
Approval of the Agenda
V.
Consent Agenda
A. Minutes from January 9, 2014
B. Claims for Disbursement for January 2014
C. Personnel
VI.
Reports
A. Economic Development Abatement – Murray McGee
B. Faculty Senate Report – Ethan Smilie
C. Technology Report – Kerry Ranabargar
D. Treasurer’s Report – Sandi Solander
E. President’s Report – Dr. Brian Inbody
VII.
Old Business
VIII.
New Business
A. Resolution 2014-03:
B. Resolution 2014-04:
C. Resolution 2014-05:
D. Resolution 2014-06:
E. Resolution 2014-07:
F. Resolution 2014-08:
G. Resolution 2014-09:
H. Executive Session:
I. Executive Session:
J. Executive Session:
IX.
Adjournment
Tuition and Fees Increases
Chanute Science Labs Title III Design Build Contract – Phase III
Pathways Declaration
Reaccreditation Congratulatory Time Off
Bids for Fleet Vans
Bids for Audit Services
Performance Agreement
Employer-Employee Negotiations
Acquisition of Real Property
Matters Relating to the Security of a Public Body or Agency, Public Building
or Facility or the Information System of a Public Body or Agency
BOARD OF TRUSTEES
MINUTES
February 13, 2014 – 5:30 P.M.
Student Union, Room 209
I.
Call to Order
David Peter called the meeting to order at approximately 5:30 p.m. in Room 209 of the Student Union.
II.
Roll Call
The following members were present: Kevin Berthot, Charles Boaz, David Peter, and Dennis Peters.
Also in attendance were Amber Burdge, Kerrie Coomes, Jim Genandt, Denise Gilmore, Dr. Brian
Inbody, Jason Kegler, Brenda Krumm, Catlin Lay, Murray McGee, Kent Pringle, Kerry Ranabargar, Mike
Saddler, Jon Seibert, Ethan Smilie, Ben Smith, Sandi Solander, Tyler Stoldt, The Chanute Tribune, and
the basketball homecoming court.
III.
Public Comment
Caitlin Lay, Student Senate President, introduced the homecoming court. Crowning will be Saturday
evening between games.
IV.
Approval of the Agenda
On motion by Dennis Peters and second by Charles Boaz the agenda was approved as printed.
V.
Consent Agenda
On motion by Kevin Berthot and second by Dennis Peters the following items were approved by
consent:
A. Minutes from January 9, 2014
B. Claims for Disbursement for January 2014
C. Personnel
1. ABE Instructor at Fort Scott Community College
It was the president’s recommendation that the Board approve the appointment of Aubrey
Duft as ABE Instructor at the Fort Scott Community College. Ms. Duft has a Bachelor of Science
in Elementary Education from Pittsburg State University. Ms. Duft’s prior work experience
includes teaching at-risk 3-5 year olds for SEK-CAP, Pittsburg; student teaching at Lakeside
Elementary School, Pittsburg; bank teller at University Bank, Arma; assistant manager for Café
Del Rio, Pittsburg; and daycare assistant for Delinda’s Daycare, Nevada, MO.
Ms. Duft will be paid an annual salary of $25,500 (Management Support) beginning February
17, 2014.
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2. Request for Early Retirement
In accordance with Board Policy, Joan LaRue requested early retirement under the Early
Retirement Incentive Plan A. Her retirement will be effective July 1, 2014. She will be eligible
for 21% of her current salary for four years ($12,615.33) and has requested the payments
begin in July 2014.
Ms. LaRue began working for the college August 1, 1977, as a nursing instructor. She was
among those instrumental in initiating the nursing program’s Associate of Applied Science
degree. She served as a member and co-chair of the Strategic Planning Committee at the
college for many years. She teaches on both nursing levels and has helped more than 1,100
nursing students obtain their degrees. She received a Certified Nurse Educator certification
through the National League for Nursing and is also a Certified Medical-Surgical Registered
Nurse. Joan will retire with 37 years of service.
It was the president’s recommendation that the Board approve Ms. LaRue’s request for early
retirement effective July 1, 2014.
VI.
Reports
A. Economic Development Abatement – Murray McGee with the city economic development office
gave the trustees information about joining a neighborhood revitalization program in conjunction
with the Neosho County Commissioners. This would extend the tax refund for large scale
developments and improvements to properties to the nearly entire county as opposed to just the
city of Chanute. It is a multi-step process and both entities would have to agree to this
plan. Murray gave the trustees information on how we could proceed if the College wanted to
move forward. The Trustees asked the president to start the first stage, a public hearing, at the
March Board meeting.
B. Faculty Senate Report – Dr. Ethan Smilie gave a report on the Faculty Senate. See attachment.
C. Technology Report – Kerry Ranabargar reported on the activities of the Technology Department.
See attachment.
D. Treasurer’s Report – Sandi Solander gave a treasurer’s report. Revenue for the month of January
was $4,610,020.95 and disbursements were $1,436,140.30. See attachments.
E. President’s Report – Dr. Brian Inbody gave a president’s report. See attachment.
VII.
Old Business
There was no old business.
The Board recessed for a 10 minute break at 6:35 pm
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VIII.
New Business
A. Tuition and Fees Increases
Each year the Board of Trustees must set all tuition and fees for the coming academic year. Attached
is the tuition and fee schedule for the 2014-2015 academic year. It has the following changes:
1. A $4.00 per credit hour increase in tuition
2. A $2.00 per credit hour increase to the technology fee
3. A $100.00 increase per semester to campus housing charges
It was the president’s recommendation that the Board approve the 2014-2015 tuition and fee
schedule.
Neosho County Resident On Campus
Tuition
$60/cr hr
Fees
Incidental
$15/cr hr
Student Union
$5/cr hr
Technology
$7/cr hr
Total Fees
$27/cr hr
Neosho County Resident Off Campus
Tuition
$60/cr hr
Fees
Incidental
$15/cr hr
Student Union
$0/cr hr
Technology
$7/cr hr
Total Fees
$22/cr hr
Neosho County Resident On
Line
Tuition
Fees
On Line
$30/cr hr
Incidental
$15/cr hr
Student Union
$0/cr hr
Technology
$7/cr hr
Total Fees
$4 increase in tuition
(currently $56/cr hr)
$100 increase in housing cost
$60/cr hr
$52/cr hr
Kansas Resident Outside Neosho County (Chanute) On Campus
Tuition
$60/cr hr
Fees
Incidental
$15/cr hr
Student Union
$5/cr hr
Technology
$7/cr hr
Out District
$12/cr hr
Total Fees
$39/cr hr
Kansas Resident Outside Neosho County (Chanute) Off Campus
Tuition
$60/cr hr
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$2 increase in technology fee
Fees
Incidental
Student Union
Technology
Out District
Total Fees
$15/cr hr
$0/cr hr
$7/cr hr
$12/cr hr
$34/cr hr
Kansas Resident Outside Neosho County On Line
Tuition
$60/cr hr
Fees
On Line
$30/cr hr
Incidental
$15/cr hr
Student Union
$0/cr hr
Technology
$7/cr hr
Out District
$12/cr hr
Total Fees
$64/cr hr
Kansas Resident Outside Neosho County (Ottawa) On Campus
Tuition
$60/cr hr
Fees
Incidental
$19/cr hr
Building
$22/cr hr
Technology
$7/cr hr
Out District
$12/cr hr
Total Fees
$60/cr hr
Kansas Resident Outside Neosho County (Ottawa) Off Campus
Tuition
$60/cr hr
Fees
Incidental
$19/cr hr
Building
$8/cr hr
Technology
$7/cr hr
Out District
$12/cr hr
Total Fees
$46/cr hr
Out-of-State Resident (Chanute) On Campus
Tuition
$60/cr hr
Fees
Incidental
$15/cr hr
Student Union
$5/cr hr
Technology
$7/cr hr
Out-of-State
$34/cr hr
Total Fees
$61/cr hr
Out-of-State Resident (Chanute) Off Campus
Tuition
$60/cr hr
Fees
Incidental
$15/cr hr
Student Union
$0/cr hr
Technology
$7/cr hr
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Out-of-State
Total Fees
$34/cr hr
Out-of-State Resident On Line
Tuition
Fees
On Line
$30/cr hr
Incidental
$15/cr hr
Student Union
$0/cr hr
Technology
$7/cr hr
Out-of-State
$34/cr hr
Total Fees
$56/cr hr
$60/cr hr
$86/cr hr
Out-of-State Resident (Ottawa) On Campus
Tuition
$60/cr hr
Fees
Incidental
$19/cr hr
Building
$22/cr hr
Technology
$7/cr hr
Out-of-State
$34/cr hr
Total Fees
$82/cr hr
Out-of-State Resident (Ottawa) Off Campus
Tuition
$60/cr hr
Fees
Incidental
$19/cr hr
Building
$8/cr hr
Technology
$7/cr hr
Out-of-State
$34/cr hr
Total Fees
$68/cr hr
International (Chanute) On Campus
Tuition
$133/cr hr
Fees
Incidental
$19/cr hr
Student Union
$5/cr hr
Technology
$7/cr hr
Out-of-US
$12/cr hr
Total Fees
$43/cr hr
International (Chanute) Off Campus
Tuition
$133/cr hr
Fees
Incidental
$15/cr hr
Student Union
$0/cr hr
Technology
$7/cr hr
Out-of-US
$12/cr hr
Total Fees
$34/cr hr
International On Line
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Tuition
Fees
On Line
Incidental
Student Union
Technology
Out-of-US
Total Fees
$133/cr hr
$30/cr hr
$15/cr hr
$0/cr hr
$7/cr hr
$12/cr hr
$64/cr hr
International (Ottawa) On Campus
Tuition
$133/cr hr
Fees
Incidental
$19/cr hr
Building
$22/cr hr
Technology
$7/cr hr
Out-of-US
$12/cr hr
Total Fees
$60/cr hr
International (Ottawa) Off Campus
Tuition
$133/cr hr
Fees
Incidental
$19/cr hr
Building
$8/cr hr
Technology
$7/cr hr
Out-of-US
$12/cr hr
Total Fees
$46/cr hr
Semester Residence Hall Changes Per
Semester
Bideau Double
$2,900
Bideau Single
$3,650
NeoKan Double
$2,900
NeoKan Single
$3,650
Annual Residence Hall Fee
Book Rental Fee
Transcript Fee
(currently $2,800)
(currently $3,550)
(currently $2,800)
(currently $3,550)
$125
$16/cr hr
$7.25
Resolution 2014-03
RESOLVED, that the Board of Trustees of Neosho County Community College approves the 2014-2015
tuition and fee schedule as presented.
Upon motion by Charlie Boaz and second by Dennis Peters the above resolution was approved.
Motion passed unanimously.
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B: Chanute Science Labs Title III Design Build Contract – Phase III
This design build contract will provide the Title III-funded renovation to the remaining two science labs
on the Chanute campus, specifically, the chemistry/physics lab and the microbiology/anatomy &
physiology lab. Title III will provide funding for portions of the two science labs and associated
equipment. The Title III contract for this renovation project totals $144,557.92. A copy of the contract
is attached.
The definition of “equipment” in the Title III grant for year 5 is: two Vent/Fume Hoods with Laminar
Flow Hood to Roof for the chemistry/physics lab and the microbiology/anatomy & physiology lab at
the main campus – Sub-Total $78,915.00. For “renovation,” the grant indicates the science labs at the
main campus will be renovated to add counter and storage space, and fume hoods – Sub-Total
$65,642.92. Total of the two project components is $144,557.92.
The funding for this project has no impact on the general fund of the college and draws funding from
only Title III. Once the scope of the entire project has been finalized, an additional design build
contract will follow next month detailing other renovations to the Stoltz Hall science labs and other
areas. It was the president’s recommendation that the Board approve the design/build contract for
the Chanute Science Labs Title III Design Build Contract as specified for $144,557.92 with Loyd Builders
of Ottawa, KS.
Resolution 2014-04
RESOLVED, that the Board of Trustees of Neosho County Community College approves the
design/build contract for the Chanute Science Labs Title III Design Build Contract as specified for
$144,557.92 with Loyd Builders of Ottawa, KS.
Upon motion by Dennis Peters and second by Charles Boaz the above resolution was approved.
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C: Pathways Declaration
Recently the College successfully completed the Higher Learning Commission (HLC) reaccreditation
process, receiving no required follow-up reports and our choice of accreditation pathways. This is the
top category that an institution can receive in the new process. In fact, NCCC has been asked to
participate in HLC’s Accreditation Share Fair during the Annual Meeting in Chicago, showcasing our
self-study for those who are still in the writing stage.
As part of the new process, HLC has given the College the opportunity to choose its own pathway for
our next reaccreditation. The choices are as follows:
A. Open Pathway
This method is designed for mature institutions which require less oversight from HLC staff. An
assurance filing occurs at year 4 and year 10, but only in year 10 will there be a full visit by a peerreview team. There is also a required Quality Initiative in years 5-7 with a report due in years 7-9.
This is a desk review by HLC staff.
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B. Standard Pathway
Standard Pathway has more HLC oversight, with a required visit in both year 4 and in year 10. It is
intended for institutions that are changing rapidly or for those that are under scrutiny.
C. AQIP
AQIP method is chosen by relatively few institutions. It is for those that subscribe to Total Quality
Improvement methods. Here institutions complete a series of quality initiatives and portfolios in
an 8-year process, instead of the normal 10. There is talk of folding AQIP into the pathways
process in coming years.
After examining all methods, the administration requested that NCCC choose the Open Pathway and
so inform the HLC. Our first assurance report will be due in 2018, with our next visit in 2023-2024.
Resolution 2014-05
RESOLVED, that the Board of Trustees of Neosho County Community College approves notifying HLC
that NCCC selects the Open Pathway for reaffirmation of accreditation.
Upon motion by Charles Boaz and second by Dennis Peters the above resolution was approved.
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D: Reaccreditation Congratulatory Time Off
Recently the College completed the reaccreditation process through the Higher Learning Commission.
The visiting team’s report, while containing some suggested improvements, was very complementary
of NCCC and all we have accomplished. The report calls for no commission follow-up and
subsequently the HLC Board granted NCCC the ability to name its own pathway to the next
reaccreditation.
In a small token of thanks to the employees who not only did an incredible job of meeting all of the
HLC’s criteria over the past ten years, but also did an outstanding job documenting our progress
through the institutional self-study, the administration is requesting that each full-time employee
receive four hours of vacation or personal leave time in addition to their current total.
This time would need to be used before July 1, 2014 as it would not carry forward to future years.
Also, contracted part-time employees would receive a relative extra amount of leave as well. For
instance a half-time employee would receive an additional two hours of leave.
Resolution 2014-06
RESOLVED, that the Board of Trustees of Neosho County Community College approves each full-time
employee receiving four hours of vacation or personal leave time in addition to their current total.
Contracted part-time employees’ time will be relative to their contract length.
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E: Bids for Fleet Vans
The College administration recommended upgrading the vehicle fleet. The vehicles being traded in are
a 2006 Ford Freestar minivan with almost 150,000 miles and a 2011 Chevrolet Aveo with almost
40,000 miles housed at the Chanute campus. The Executive Committee discussed the vehicle fleet
needs and determined the Aveo in the college fleet is not comfortable for some drivers. Therefore,
administration recommended replacing the Aveo with a mid-size car that is both comfortable and
economical.
Currently the Ottawa vehicle fleet consists of one 2007 Ford Freestar minivan. With the growth of the
campus travel needs for college vehicles have increased. It is expected that fleet travel needs will
continue to increase. The administration recommended purchasing a mid-size car to be housed at the
Ottawa campus.
Bids were solicited from Ranz Motor Co., Inc., Chanute; Shields Motor Co. Inc., Chanute; and Merle
Kelly Ford Inc., Chanute.
The College currently has sufficient funds in the Equipment Reserve budgeted for vehicle replacement.
The following bids were received and reviewed by administration:
Ranz Motor Co., Inc.
2
2014 Chevrolet Malibu 4-dr Sedan LS
Trade in 2011 Chevrolet Aveo
Total
$38,240
- 9,500
$28,740
Merle Kelly Ford, Inc.
2
2014 Ford Fusion
Total
$37,290
- 6,000
$31,290
1
2014 Ford Connect XL
Total
$23,631
- 2,500
$21,131
Alternate:
1
2014 Ford Transit Connect XLT*
Total
$24,101
2,500
$21,601
* Alternate option package includes: rear view camera, side door/rear
door privacy glass, full carpet floor covering and upgraded trim.
It was the president’s recommendation that the Board accepts the bid of $28,740 from Ranz Motor
Co., Inc., for two 2014 Chevrolet Malibu 4-dr sedan LS, and $21,601 from Merle Kelly Ford., Inc., for
one 2014 Ford Transit Connect XLT.
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Resolution 2014-07
RESOLVED, that the Board of Trustees of Neosho County Community College accepts the bid of
$28,740 from Ranz Motor Co., Inc., for two 2014 Chevrolet Malibu 4-dr sedan LS, and $21,601 from
Merle Kelly Ford., Inc., for one 2014 Ford Transit Connect XLT.
Upon motion by Dennis Peters and second by Charles Boaz the above resolution was approved.
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F: Bids for Audit Services
It was desired to solicit proposals for the College’s audits for the fiscal years ending June 30, 2014,
June 30, 2015, and June 30, 2016. Although the Board of Trustees cannot bind future governing
bodies, it is anticipated that the firm selected will be retained for the three years period with annual
evaluations of the services being provided. Recommendation to the Board of Trustees is made based
on the information submitted with the proposal. Bids were solicited from BKD, Wichita; Mense,
Churchwell & Mense, Joplin, MO; Stafford & Westervelt Chartered, Chanute; Yerkes & Michels,
Independence; and Jarred Gilmore & Phillips, Chanute. The following bids were received:
Jarred, Gilmore & Phillips
FYE 6-30-2014
$12,500
FYE 6-30-2015
$12,700
FYE 6-30-2016
$12,900
This firm has performed the annual financial audit for NCCC for several years. They would like to
continue the long-term professional relationship with the College. The fee for FYE 2013 was $11,900.
It was the president’s recommendation that the Board accept the bid of $12,500 for FYE 2014, $12,700
for FYE 2015, and $12,900 for FYE 2016 from Jarred, Gilmore & Phillips, Chanute.
Resolution 2014-08
RESOLVED, that the Board of Trustees of Neosho County Community College accepts the bids from
Jarred, Gilmore & Phillips, Chanute, for the College’s annual financial audits of $12,500 for FYE 2014,
$12,700 for FYE 2015, and $12,900 for FYE 2016.
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G: Performance Agreement
The 2012-2013 KBOR Performance Agreement information is presented for your review and approval.
This is for the shortened performance agreement cycle that was altered by KBOR for the new
agreement standards and procedures (approved in the fall semester for 2014-2016). The information
presented now is for the 2013 portion of the previous agreement cycle. As the information and
narrative below indicate, the majority of indicators show increased performance. The institution did
not meet target goals in 2013 related to the general education outcome for communications or for
technical literacy, but the actual performance indicators in those areas still showed exceeding
institutional minimum requirements (for the communications outcome) and an increase from 2012 in
actual number of students completing online certification for technical literacy.
The data does reveal continued high performance of the adult education program, including that unit’s
success in transitioning students to career and technical education programs, as well as the success of
the OTA and Surgical Technology programs. Finally, the general education outcome component for
analytical thinking reinforces increased performance of NCCC students.
This agreement and narrative must be submitted to KBOR before February 28. It was the president’s
recommendation that the Board approve the final report of the 2012-2013 Performance Agreement.
Resolution 2014-09
RESOLVED, that the Board of Trustees of Neosho County Community College approves the final report
of the 2012-2013 Performance Agreement.
Upon motion by Kevin Berthot and second by Dennis Peters the above resolution was approved.
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Neosho County Community College Performance Report 2013
Contact Person: Jim Genandt
Neosho County Community College
Phone and email: 620-431-2820 ext 212 or [email protected]
Foresight
Goals
Date:
2012
2013
2014
Target
Actual
Target
Actual
Target
Actual
Achieve participation in the state’s higher education system that better reflects the state’s demography and more fully engages adult learners.
1. Increase the number of Adult Basic Education
2 2009 – 67
107
385
117
552
127
(ABE) students served by outreach education
2010 – 77
(Foresight 2020-Objective 2.5).
2011 – 97
2. Increase the number of students enrolled in
surgical technology and occupational therapy
assistant programs (Foresight 2020 – Objectives
2.2, 2.3., 2.4).
3. Increase the number of students served by the
Ottawa campus (Foresight 2020 – Objectives
2.2, 2.3, 2.4, 3.2).
3yr History
2009 – 0
2010 – 0
2011 – 16
2008 – 1235
2009 – 1334
2010 – 1388
20
58
25
87
30
1448
1569
1508
1553
1568
2013
Outcome
Choose One



Achieve measurable improvement in persistence (retention) and completion (graduation) rates for higher education across the state.
1. Increase the number of adult basic education
students transitioned into collegiate level
career and technical education programs
(Foresight 2020 – Objectives 3.1, 3.4, 2.7).
2. Increase the number of Surgical Technology and
Occupational Therapy Assistant program
completers who become certified (Foresight
2020 – Objective 3.1, 3.3, 3.4).
3. Increase the number of certificate/degree
completers at the Ottawa campus (Foresight
2020 – Objective 3.1, 3.3, 3.4).
3
2009 - NA
Baseline + 2% Baseline= Baseline +4% Baseline=95 Baseline +6%
2010 – NA
95 + 2% =
+4%=98
2011 – Baseline
97.
Actual=223
Actual=
344
2009 – 0
Baseline Year NA (1st Baseline +5 Baseline2012= Baseline +10
2010 – 0
students
5
2011 – 0
to test in
Actual
SP 13)
2013=22
2008 – 109
145
198
160
529
176
2009 – 147
2010 – 136
Ensure that students earning credentials and degrees across the higher education system possess the foundational skills essential for success in work and in life.
1. Increase the number of students achieving
4 2009 – 76%
73%
72* (fall
74%
76
75%
competency in the general education outcome
2010 – 73%
data to be
of analytical thinking.
2011 – NA
added)




2. Increase the number of students achieving
competency in the general education outcome
of communication.
3. Improve the technical literacy of students
measured by online certification.
2009 – 92%
2010 – 88%
2011 – NA
2008 – 0
2009 – 0
2010 - 403
88%
800
27
88*(fall
data to be
added)
573 (2011
total was
530)
89%
84
90%

1200
629
1600

Neosho County Community College Performance Report 2013
Increase Higher Education Attainment
For component 1, NCCC and its adult education consortium members continued to serve hundreds of students throughout much of
southeast Kansas. The actual number of students served represents a 43% increase over the actual number served in 2012, and is 371%
over the target goal. For component 2, the actual number of students enrolled in either the surgical technology or occupational therapy
assistant programs is a 50% increase over actual served from 2012. The surgical technology program is the first in a several state
region to use a synthetic cadaver (SynDaver) for student learning. The OTA program is the only such program at a community college
in the state. For component 3, enrollment dipped slightly at the Ottawa campus in 2013. We believe this was due to changes made in
the general education core requirements at the University of Kansas, as we have several hundred co-enrolled students using our
Ottawa campus. The actual number was still above the target by 3%.
Increase Higher Education Attainment/Improve Economic Alignment
For component 1 NCCC saw a continued increase in transitioning students in adult education to career and technical education
programs, exceeding the target by 105 students (a 107% difference from the target). For component 2, 2013 represented the first year
of graduates in surgical technology and occupational therapy assistant programs, and the actual surpassed the target by 17 students
(+340%). Despite slightly fewer students enrolled at the Ottawa campus, that service area had a record number of completers earning a
certificate or associate degree, with a strong emphasis on CNA completers through the final year of a community-based job training
grant administered by NCCC. The actual number represents a 167% increase from 2012 in completers through the Ottawa campus
service area.
Increase Higher Education Attainment
In component 1, NCCC students showed an increase in our assessment of their analytical thinking (one of the institution’s general
education learning outcomes), being 2% higher than the target goal (the institutional minimum scoring expectation for the outcome is
70%). Component 2, communication as a general education learning outcome, had a slight decrease to 84% of students (4% less than
2012, but still well above the institution’s goal of at least 70%). The institution shares the outcomes results with all instructors each
year, as well as with our trustees. The improvement emphasis for all general education outcomes includes reminding instructors to
reinforce to students how various coursework connects to the general education outcomes so students become more aware that content
knowledge also includes general education skills. Component 3 had a 9.7% increase over actual from 2012, but was lower than the
target. Technical literacy is not a mandated requirement of the college, so the actual participants indicate significant student
engagement in literacy training. Since 2010 more than 2100 NCCC students have met the technical literacy component through online
learning certification.
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H: Executive Session – Employer-Employee Negotiations
On motion by Dennis Peters and second by Charles Boaz the Board recessed into executive session for
10 minutes to discuss matters relating to employer-employee negotiations and included the President,
Vice President for Student Learning, Vice President for Operations, and Chief Financial Officer, and the
college attorney
The Board entered executive session at 6:57 pm. The Board returned to open meeting at 7:07 pm.
I: Executive Session – Acquisition of Real Property
20 minutes for preliminary discussions relating to acquisition of real property and included the
President, Vice President for Student Learning, Vice President for Operations, Chief Financial Officer,
and the college attorney. The Board entered executive session at 7:08 pm. The Board returned to
open meeting at 7:28 pm.
On motion and second the Board returned to executive session at 7:29 pm for an additional 5 minutes
to continue discussions relating to acquisition of real property. The Board returned to open meeting at
7:34 pm.
J: Executive Session – Matters Relating to the Security of a Public Body or Agency, Public Building or
Facility or the Information System of a Public Body or Agency
15 minutes for matters relating to the security of a public body or agency, public building or facility or
the information system of a public body or agency, as the discussion of such matters at an open
meeting would jeopardize the security of such public body, agency, building, facility or information
system and included the President, Vice President for Student Learning, Vice President for Operations,
Chief Financial Officer, Dean of Students, Dean of Operations/CIO, and the college attorney. The board
entered executive session at 7:35 pm. The Board returned to open meeting at 7:50 pm
IX.
Adjournment
On motion by Dennis Peters and second by Charles Boaz the meeting adjourned at 7:52 pm.
Respectfully submitted,
David Peter, Board Chair
Denise L. Gilmore, Board Clerk
Faculty Senate Board Report
Thursday, February 13, 2014
Nursing Instructors Bev Roush and Nancy Carpenter report the following:
 The Ottawa Student Nurse Association has initiated a Newsletter for the Ottawa
cohort. Also, First Level Ottawa students in the Association donated clothes for children
in need which were taken to the Baldwin Elementary School, and donations totaling $500
were given to Hope Unlimited and the Ronald McDonald House.

Thirteen nursing faculty attended a conference in Arkansas about Teaching in a ConceptBased Curriculum on November 8.

Lara Tucker, a nursing student from the Independence site, received a $1,000 Kansas
State Board of Nursing scholarship at the KSBN Meeting.
Computer Science and Mathematics Instructor Charles Babb, who also serves as the advisor for
the Omega Iota Chapter of Phi Theta Kappa, reports that two PTK members from each campus
were recognized at the All-Kansas Academic Celebration in Topeka today. Chanute students
Laura Broadfoot and Alexis Fulghum and Ottawa students Rachel Henry and Christel Sieg were
recognized on the floor of the State House this morning. A luncheon followed at the Ramada
with legislators, KBOR members, and students, families. At the luncheon the students received a
proclamation, a medallion, and a check. The keynote speaker was Dr. Rod Risley, executor
director of Phi Theta Kappa International.
Accounting Instructor and Chair of Applied Science Linda Jones and Business Instructor Richard
Webber, both of whom sponsor the Business and Innovation Club, report that the club ended the
fall semester with a marketing campaign for Christmas in the Park on East Main in
Chanute. The club members created flyers to promote the event and distributed them to local
and area businesses and schools in Chanute, Erie, Parsons, Fredonia, Humboldt, and
Altoona/Midway. Kerrie Coomes and Rita Drybread helped deliver flyers.
Richard Webber is teaching Entrepreneurial Mindset as a hybrid class. This class uses
nationally-recognized curriculum known as “Ice House” from the Kauffman Foundation. Last
summer, Mr. Webber attended the required training to teach the course. As a hybrid class, part
of the coursework is online and the students meet once a week for discussion. Mr. Webber leads
face-to-face meetings on Tuesdays in Chanute and on Wednesdays in Ottawa, and he also
teaches Small Business management in both locations.
Biological Science Instructor Dr. Steve Yuza has developed online sections of Environmental
Science and its corresponding lab and is teaching them this semester. Therefore, students have a
fully online biological science option.
The NCCC Science Fair will be held on Saturday, February 22, at 9:00 a.m. on the Ottawa
Campus. Biological Science Instructor Eric Row has been busy organizing the event. All are
welcome to attend.
Computer Science Instructor Chad Devoe is pleased to report that his Advanced Web Design
class is creating a web site for a real customer. On Wednesday, January 29, the class visited
RKSTEEL in Fredonia to gather information about the company and their needs. The class is
small enough to perform this project as a group. Former student Rusty Crites who works for
RKSTEEL helped with the tour.
Ethan Smilie
President, Faculty Senate
A. Chanute Campus – In September I reported that we had purchased some thin clients and
were doing a test deployment in one of our labs. We have been very pleased with the
results of that test and have begun to roll these out to other places on campus including
the internet café, the dorm computer lab in NeoKan, and the computers in the common
areas in Bideau. Costing roughly half of a traditional desktop workstation we will
continue to use these devices around campus as a cost saving measure whenever possible.
We will also be placing Apple TV’s in classrooms and conference rooms this spring at all
campus locations. This purchase was approved by the technology committee this month
and will provide instructors the ability to enhance interactive learning in the classroom.
B. Ottawa Campus – We completed the new Shelterbelt installation in Ottawa over the
Christmas break. This appliance is similar to the one we installed in Chanute earlier this
year. It allows us to see, in detail, what is going on with the network as a whole, shape
traffic, and block applications as needed to ensure the safety and reliability of the
network. Additionally it takes some of the overhead off of the public internet connection
here in Chanute because this traffic now goes straight out to the public internet there
without having to come to Chanute through the VPN. It was originally configured in that
manor so that we could filter the internet traffic from Ottawa with our device. Now only
internal traffic passes through the VPN tunnel to Chanute. The graph below is from that
device and shows you a month long sample of the amount of traffic we are passing. As
you can see there have been times when we have burst way passed out 100mb however
generally there is plenty of overhead available.
For comparison here is a graph for the last month of traffic in Chanute. You can see that
with bursting capabilities and the gig connection the City has we have utilized a big
chunk of it at times, but in general we have plenty of overhead to work with on the 150
mb that we currently have.
C. Online – Jon completed the installation of a major version upgrade to Inside NC over the
Christmas break which added some new features and functionality. He is also working
with the web committee to gather requirements for a refresh to the Neosho.edu website.
This is something we typically do every 18 months or so.
D. Switchboard – Mary is currently prepping for a move to the new CLC and has been
working with Connie to pack up the current office and sort through their storage closet.
E. Office Support Services – Gloria continues to be busy with day to day duties as well as
cross training staff on specialized processes such as UPS / Fed Ex shipments and bulk
mailings as necessary.
F. Safety and Security – There are currently several projects underway. First we are adding
some additional access control points to the system. In Ottawa these include the secure
med room and south entrance to the administration staff hallway. In Chanute the future
Sheriff Department satellite office and north entrance in Rowland will be added soon.
The Chanute Police department satellite office in the CAVE was added in January.
We have also begun to upgrade some of the older security cameras in Bideau hall. The
new cameras will be high definition units. Once this installation is complete we will be
able to retire the ageing DVR that services that building as the new cameras will record to
our storage array at the data center.
G. Help Desk & Maintenance – Our technicians continue to stay busy as you can see by
the carts below. From July 1 to present we have completed 4112 work orders compared
to the same period last year where we completed 4565. While the total has declined
slightly they still represent a significant workload and we commend all of our technicians
for the work they do.
Bookstore
1/31
2013-14
1/31
2012-13
Income/(Loss)
Total Revenues
Total Expenses Chanute
Total Expenses Ottawa
Net Income/(Loss)
826,299.69 836,550.88
422,186.11 531,329.83
70,705.40 30,966.79
333,408.18 274,254.26
Balance Accounts Receivable
Book Sales
Book Rental
Total Accounts Receivable
107,354.80 126,383.63
124,615.33 129,206.66
231,970.13 255,590.29
Gross Profit (Loss)
Apparel
Revenue
Chanute
Ottawa
Cost of Goods Sold
Gross Profit (Loss) Apparel
13,277.02
9,022.88
30,311.23
(8,011.33)
15,421.39
11,101.01
16,119.42
10,402.98
Gross Profit (Loss)
Textbooks
Rental Books
Sales Books
Cost of Goods Sold
Gross Profit Textbooks
365,436.00
380,247.97
328,768.16
416,915.81
356,410.00
391,710.77
444,845.95
303,274.82
Gross Profit (Loss)
Miscellaneous
Miscellanous Chanute
COGS-Miscellaneous
Gross Profit Chanute
13,526.73
12,458.84
1,067.89
12,715.21
10,623.59
2,091.62
Miscellaneous Ottawa
COGS-Miscellaneous
Gross Profit Ottawa
17,759.54
13,685.64
4,073.90
18,060.67
13,338.46
4,722.21
5,141.79
6,813.83
Gross Profit Miscellaneous
TREASURER'S MONTHLY FINANCIAL STATEMENT
For the Period January 1, 2014 to January 31, 2014
FUND
02
07
08
09
10
11
12
13
14
16
17
21
22
23
24
25
31
32
51
52
61
65
70
90
FUND
DESCRIPTION
Postsecondary Technical Education Reserve
Petty Cash Fund
General Fund Deferred Maintenance
General Fund Equipment Reserve
General Fund UnencumberedFund Balance
General Fund
Postsecondary Technical Education Fund
Adult Basic Education Fund
Adult Supplementary Education Fund
Residence Hall/Student Union Fund
Bookstore Fund
College Workstudy Fund
SEOG Grant Fund
ACG Grant Fund
Pell Grant Fund
Student Loans Fund
Title III Grant
Grant Funds
Library Bequest Fund
Snyder Chapel Fund
Capital Outlay Fund
Student Union Revenue Bond Reserve
Agency Funds
Payroll Clearing Fund
TOTALS
Checking Accounts
Investments
Cash on Hand
Total
BEGINNING
BALANCE
12/31/2013
132,823.00
1,070.71
23,529.39
187,517.79
1,800,000.00
-1,265,497.00
298,421.42
-16,953.80
24,063.23
645,469.19
340,119.18
576.38
-900.00
0.00
1,302.00
0.00
-0.78
42,916.32
1,029.96
205.64
0.00
631,035.84
1,221,527.51
0.00
$4,068,255.98
RECEIPTS
JANUARY
9,516.00
0.00
20.00
0.00
0.00
3,308,886.80
728,472.08
50.00
1,845.00
184,830.29
104,545.47
0.00
0.00
0.00
6,376.00
-1,914.00
0.00
1,377.51
0.00
0.00
0.00
0.00
266,015.80
0.00
$4,610,020.95
JOUNRAL
DISBURSEMENTS
ENTRIES
JANUARY
JANUARY
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-864,680.35
0.00
-231,450.83
0.00
-34,281.26
0.00
-9,437.09
0.00
-63,444.45
0.00
-58,375.58
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-6,376.00
0.00
1,914.00
0.00
-12,218.64
0.00
-132,703.79
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-25,086.31
0.00
0.00
$0.00
-$1,436,140.30
ENDING
BALANCE
1/31/2014
142,339.00
1,070.71
23,549.39
187,517.79
1,800,000.00
1,178,709.45
795,442.67
-51,185.06
16,471.14
766,855.03
386,289.07
576.38
-900.00
0.00
1,302.00
0.00
-12,219.42
-88,409.96
1,029.96
205.64
0.00
631,035.84
1,462,457.00
0.00
$7,242,136.63
$5,170,718.83
$2,069,817.80
$1,600.00
$7,242,136.63
2/13/2014 12:49 PM
Cash Balance Comparison
8,000,000
7,000,000
Cash Balance
6,000,000
5,000,000
FY 2011-12
FY 2012-13
FY 2013-14
4,000,000
3,000,000
2,000,000
1,000,000
0
Month
Page 1 of 1
President’s Report
2/13/2014
Good Evening Trustees,
Thank you again for your service to this institution. Here are a few items of interest for this month.
Enrollment
Spring enrollment is shaping up quite nicely now. We are up a small amount, with online and Chanute
leading the way. We are seeing significant decreases in Ottawa, ODO and IDO. But overall, I am quite
satisfied with the numbers. Many of our sister institutions in the state are posting “soft” numbers or
significant decreases this semester so our slight increase is very welcome. With this increase it looks as
though we will end up for the year. Right now we are up 1.5% over this point last year. We forecasted a
decrease, so this is good news.
Here is the chart:
Spring Semester 2014
TERM
CODE
RUN
DATE
TOTAL
2012
50
2-13-13
3110
20381
TOTAL
2013
50
2-13-14
2969
20696
CHANUTE
2012
50
2-13-13
642
5865
CHANUTE
2013
50
2-13-14
640
6306
OTTAWA
2012
50
2-13-13
756
5708
OTTAWA
2013
50
2-13-14
695
5299
ONL
2012
50
2-13-13
1041
5092
ONL
2013
50
2-13-14
1086
5849
ODO
2012
50
2-13-13
402
2007
ODO
2013
50
2-13-14
316
1702
IDO
2012
50
2-13-13
269
1709
IDO
2013
50
2-13-14
232
1540
CAMPUS
STUDENT
TOTAL
CREDIT
HOUR
TOTAL
YEAR
CODE
% INCREASE
OR
DECREASE
1.55%
7.52%
-7.17%
14.87%
-15.20%
-9.89%
Gym Floor
We are progressing with the insurance company on replacement of our gym floor. As part of that
process we must get bids from the floor company, in this case, Acme. They need a mock-up of what the
floor might look like in terms of graphics to be painted. This gives us an opportunity to re-think the
design and replace the NC logo with the panther. Here is the proposed floor.
We went with a smaller logo at center court to avoid intersecting too many volleyball lines while
keeping the floor paint to a minimum. We are also adding a vinyl logo for the NJCAA in the top right
corner and the interlocking NC in the top left corner. Those will be “waxed in” the floor and not painted
on. We are replacing NCCC with Neosho County. Do you approve?
Adjuncts and the Affordable Care Act
The IRS has (finally) released a guideline about what constitutes a fair workload for adjuncts’ teaching
time. The question was how much time spent outside of class is a good rule of thumb when figuring an
adjunct’s weekly work schedule. As you may recall, any employee that works more than 29 hours a
week must receive health benefits like any fulltime employee or that business must pay a substantial
penalty. All kinds of ratios were suggested to the IRS including 3 hours outside of class for every hour in
class and 1 out for every hour in. The IRS has set the ratio at 1.25 to 1, meaning that an adjunct should
spend 1.25 hours of out of class time working for every hour in class.
What this means to NCCC is that our normal practices on adjunct limitations are within the standard.
Typically we limit adjuncts to 10 credit hours a semester, usually just 9 due to how the credit hours work
out in their class loads. But for a 10-hour load the adjunct will be assumed to work an additional 12.5
hours a week outside of class for a total of 22.5 hours a week. This is below the 30 hour limit. This will
also help us figure if we can use an adjunct instructor to help with tutoring or advising. We now know
how much we have them working on a class, and can then ask them to help with tutoring as long as the
hours did not approach 29.
HLC Share Fair
The IAC of the Higher Learning Commission accepted the team report thereby completing the
accreditation process. Our next full review is in 2023-2024. The report contained no findings and no
required follow-up of any kind. With that, HLC has offered us our choice in accreditation pathway for
the next cycle. This is wonderful, but there is one more good piece of news. HLC was impressed enough
with our self-study that they have asked NCCC to offer our report as a good example at the “Share Fair”
at the annual meeting in Chicago!
Marie and Jim will be available for those who come to the meeting preparing to write their own reports
in an open session. It’s a great honor to be asked.
Lawrence Update
Dr. Tony Brown attended a meeting in Lawrence on the construction of the new technical education
building. All seems to be going well with the planning. We have asked for a private meeting with the
architects to go over our needs, specifically in the design. The health science wing will be the upper
level shown in this picture. The design is still on track and may be open in fall of 2015.
Boy Scouts Award
Recently the College was honored with a community Helping Hands Award from the Osage Nation of the
Boy Scouts of America. The Osage Nation is a group of troops throughout southeast Kansas. The
College hosts their Merit Badge College every year and they wanted to say thank you for letting them
use our facilities. The leadership of the Osage Nation also honored Denise Gilmore for the time and
effort she puts in setting up their event. Congratulations Denise!
Hospital Fundraiser Tickets
Each year the College purchases a “table” at the NMRMC Foundation fundraiser scheduled for the end
of February. In exchange they give us a number of free tickets for their gala. Would any trustee like to
attend the event?
ACCT Chicago October 22-25
Registration is now open for the 2014 ACCT Leadership Congress. Would you like to commit so we can
get you in the conference hotel?
That is all for this month!
Brian

February 13, 2014 - Neosho County Community College

Transcription

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