Fall 2015 - Trinity College

Fall 2015
Pre-Departure Manual for
Students Studying Away on Non-Trinity Programs
Trinity College
Hartford, CT
Office of Study Away
66 Vernon Street
Tel: 860-297-2005; Fax: 860-297-5218
Email: [email protected]
Web: http://www.trincoll.edu/StudyAway/
Emergency Contacts:
OSA Staff:
Trinity College Contacts:
CONTENTS
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II. BEFORE YOU LEAVE
Passport:
Visas:
International Students on F-1 Visas: Booking your flight:
Register with the U.S. Embassy:
International Student Identity Card (ISIC): Personal Property and Liability Insurance:
Baggage:
Packing:
Know Before You Go
Learn about your Host Country:
Communication with Trinity College in Hartford
Planning for Housing upon Your Return: 7
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III. MONEY AND FINANCES
Billing:
Refunds: Accessing money abroad: Budgeting and additional costs:
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IV. ACADEMICS
Planning Ahead: Academic Advising: Applying for Transfer Credit:
Getting credit:
Differences in Academic Systems: Registering for Classes at Trinity:
Your Study Away Transcript – Where to Have it Sent:
Arrival: Local Transportation:
Electrical Appliances:
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V. ARRIVAL AND BEYOND
Books and Supplies:
Computers:
Staying Connected with friends and family:
Visits by Family and Friends:
Cultural Adjustment:
Gay, Lesbian, Bisexual, and Transgender Abroad:
Students with Disabilities:
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VI. HEALTH AND WELLNESS ABROAD
General Medical Recommendations:
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Health Insurance:
Immunizations:
Prescription Medications:
First Aid Kit:
HIV/AIDS:
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VII. Safety and Security Abroad
General Precautions:
Money and valuables
Out in public
Special considerations for women:
Conduct and Disciplinary Rules:
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VIII. TRINITY POLICIES AND PROCEDURES
Drugs and Alcohol:
Academic Standards:
Regulations regarding behavior
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IX. Getting the Most From Your Time Abroad
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INTRODUCTION
You are about to begin an exciting period of your life in which you can expect to learn many things – academically and personally. You will learn about yourself, your host city & country, and the world. You will also face
challenges. Studying away requires initiative, maturity, responsibility and adaptability. Studying abroad, in
particular, requires tolerance and a willingness to adjust to living and learning conditions very different from
and sometimes much less comfortable than those on the Trinity Campus. The good news is that most students
report that their study away experience is one of the best experiences they have in college.
This handbook should be used to compliment all other information you receive from your program and
contains general information designed to help prepare you for a successful study away experience. Of course,
it will not prepare you for everything – it is not a program-specific guide. This is intended as a supplement to
the program materials you will receive before you depart and the orientation you will receive when you arrive
at your program site. Please take this handbook with you to refer back to throughout your time away.
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IMPORTANT CONTACT INFORMATION
Emergency Contacts:
Make certain that you and your family have all contact numbers provided to you by your program before you
leave for your program, including a 24/7 emergency number, as well as the important phone numbers listed
below for Trinity College.
Be sure that you have the names and contact numbers for your program on-site staff on you as you arrive
(including contact names and an emergency number). Also, be sure that you have your local address / contact
details and that of your program space, host university, and housing, as applicable.
In case of an emergency, as a student on a study away program, you should first contact your On-Site Director
Trinity Study Away Emergency Contacts:
Please do notify the OSA and Trinity of any on-going concerns and ensure that any emergency situations
are reported to us.
Emergency Number for Trinity College and OSA (after hours), (860) 297-2222 (Campus Safety)
Dean of Students Office, (860) 297-2157
Counselling Centre, (860) 297-2415
OSA Staff:
Lisa Sapolis, Director, (860) 297-2436, [email protected]
Brandon Lussier, Associate Director, (860) 297-2364, [email protected]
Eleanor Emerson, Program Coordinator, (860) 297-4178, [email protected]
Melissa Scully, Program Coordinator, (860) 297-2392, [email protected]
Zachary Macinnes, Summer Programs Coordinator, [email protected]
Jane Switchenko, Administrative Assistant, 860-297-2005 (general OSA line), [email protected] or
[email protected]
Trinity College Contacts:
These are offices that you may work with, receive information from, or need to contact during your time
away.
Office of Study Away, (OSA) (860) 297-2005, [email protected]
Trinity College Registrar’s Office, (Study Abroad Contact, Linda Gilbert), (860) 297- 2118, linda.gilbert@
trincoll.edu
Trinity College Student Accounts, (860) 297-2027, [email protected]
Financial Aid Office, (Study Abroad Contact, Morgan Pohorylo) (860) 297-2045, morgan.pohorylo@
trincoll.edu
Office for Residential Life, (Contact, Susan Salisbury), (860) 297-4281, [email protected]
Dean of Students Office, (860) 297-2157, [email protected]
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II. BEFORE YOU LEAVE
Students studying away on approved and affiliate programs must submit a copy of their acceptance letter to
their chosen program(s) online and complete an online confirmation document (in Moodle) to confirm their
participation in study away.
Students studying on non-Trinity programs will receive program-specific orientation and pre-departure information from their program providers. It is very important to read through all information you are provided
and to submit all required paperwork by the indicated deadlines
Passport:
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Your passport is the only universally accepted form of identification.
If you lose it, you’ve lost all means of travel internationally and the means to
register with the authorities in your study location. Without your passport
you cannot leave any country (not even to go back to your host country from
another country or the US from abroad).
•
If you already have a passport, make sure it is valid for at least six
months beyond the last day of the program. Remember to SIGN your passport.
•
If you do not yet have a passport, it may be too late for you to study
abroad next semester due to visa regulations. Check with your program!
Otherwise, you must apply immediately and request expedited processing.
•
Passport applications may be obtained at many local United States Post Offices. For more information
and for the latest passport fees, please go to: http://travel.state.gov/passport/passport_1738.html.
Visas:
Most students attending study abroad programs must secure a study visa from the country where they
will study. A visa is applied for through the foreign country consular offices located here in the United States.
The visa is a consular stamp that is affixed to a blank page in your passport, and requirements for securing it
will vary from country to country. Please read your specific program information carefully for detailed directions. Failure to secure a visa (if required) will result in your removal from the program. If you are required to
have a visa for entry into your host country (most all programs/countries require this) and you enter without
one, you are entering the country illegally and jeopardizing yourself, your program, and Trinity College.
Students also are responsible for applying for any student visas or
study permits that may be required by the host country/countries.
Because visa application requirements are time-consuming and the
process can be unpredictable, students should apply for your visa by
the deadlines recommended on the appropriate consulate website.
You are required to purchase round-trip tickets in order to obtain
your student visa, please plan to do this well in advance of your
departure. It is very important to begin the visa application process
as soon as possible to ensure you will have sufficient time to complete
the required paperwork. Failure to obtain a visa will prevent you
from study abroad, as you may be denied entry into the country.
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The difficulty or ease of obtaining a visa depends upon the laws of the country you have chosen and processing times can vary from one week to more than 3 months. Your program will supply detailed instructions
for applying for the visa and you will need to follow the instructions very closely. You may need to book an
appointment at the consulate immediately after receiving your acceptance materials in order to get an appointment that will allow you to appear at the consulate with enough time for them to process the visa before
your departure date. Note that some students may have to appear at the consulate twice and may have to travel
a great distance to and from the consulate. Unfortunately, Trinity and the OSA cannot influence the laws of
your host country governments.
International Students on F-1 Visas:
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If you will be outside the U.S. for five (5) months or more, you will need a
new I-20 to re-enter the U.S. at the end of your studies, even if your current I-20
appears to still be valid.
•
Check that your US visa will still be valid for re-entry into the country at
the end of your program.
Booking your flight:
You will need a round-trip flight for visa purposes. Unless your program provides a group flight, shop around
for the best prices. If your program fee does include transportation, find out if it is mandatory; most programs
obtain competitive group rates, but you might find a cheaper fare, or prefer a later return date. When booking your flights be certain to check on the date and time you are expected to arrive and depart, especially as
changes to a reservation can be costly. Remember, the later you book your flight, the more you will likely have
to pay, so don’t wait too long to make your reservations.
Book your ticket as soon as you have the dates and acceptance from your program. Many countries require
that you produce your reservation and payment information in order to get your visa. Remember that you
must book a round trip ticket; you cannot arrive in a country with a one-way ticket due to immigration requirements. If you think you may want to stay on after your program ends, ask about a flexible return ticket
which will allow you to change your departure date without a high penalty fee.
Students are expected to arrive promptly on the scheduled start date of the program and to depart by the
agreed-upon ending date of the semester. Many programs
offer airport pick-ups, but only on the specified arrival day, so that is another reason to book a flight early,
as flights will fill with other program participants to
your destination. The programs usually offer no assistance or provisions for a student's care, lodging, meals,
well-being, should the student arrive early or remain lonat the program. If you arrive early, or depart late, you will
expected to find and pay for your own lodging.
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Register with the U.S. Embassy:
Millions of Americans travel abroad every year and encounter no difficulties. However, U.S. embassies and
consulates assist nearly 200,000 Americans each year who are victims of crime, been in an accident, or if natural disaster, terrorism, or civil unrest strikes, or your family and friends need to contact them in an emergency.
By registering that you will abroad, you help the embassy or consulate locate you when you might need them
the most. Registration is voluntary and costs nothing, but it should be part of your travel planning and security.
The Embassy or Consulate WILL:
•Issue you a new passport or replace one that is lost or stolen.
•Contact the State Department at their expense for further instructions, if
you cannot verify your citizenship.
•Help you find medical or legal services in the case of an emergency and
help notify friends or family members.
•Tell you what to do if something is stolen and have funds wired on your
behalf, if necessary.
The Embassy or Consulate WILL NOT:
•Give or lend money or cash checks.
•Serve as a travel agent or an information bureau.
•Act as interpreters or couriers.
•Arrange for free medical or legal services.
International Student Identity Card (ISIC):
The International Student Identity Card (ISIC) is an identification card
certifying that you are a full-time student at an institution of higher learning and is recognized in most areas of the world as proof of student status.
In addition to providing students with travel discounts, the card provides
extra travel insurance that covers travel delays/lost luggage/etc. Students
who purchase the card have access to an emergency help line that can
assist you if you lose your passport, need an English-speaking doctor, etc.
The card also provides extra emergency insurance. There are two cards
available – the basic card and the premium. The premium includes property insurance and a higher rate of travel and emergency insurance. You can purchase either ISIC Card from
the OSA, 66 Vernon, x2005. For more information on the card, go to: http://www.myisic.com/MyISIC/ . If you
are interested in purchasing one of these cards, be sure stop by the OSA BEFORE you leave campus.
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Personal Property and Liability Insurance:
Protecting your personal possessions while you are away from your home country is something you should
carefully consider, especially if you will be taking a laptop, digital camera, or other expensive equipment.
Your program is not responsible for the loss of or damage to personal property. Check to see if you might be
eligible for personal property and liability coverage through your parent’s homeowner policy. If you are not,
there are several companies that offer personal property and liability policies that cover students studying
abroad. You can obtain some basic property insurance ($2000) through the International Student ID Premium
Card – contact the OSA for more information or go to www.myisic.com for more details. In addition, please see
the following insurance companies below.
Trinity does not endorse either company listed below, and offers this information as a courtesy only.
Baggage:
Generally international Air Travel Agreements generally allow you to check two (2) pieces of baggage. Check
with your airline for baggage limitations and weight requirements. Check with your airline to verify current
regulations, as these change frequently and now airlines are assessing fees for luggage.
ONE carry-on plus a personal item (like a purse) is usually allowed in addition to the two pieces of checked
luggage but check with your airline to be sure.
Remember that you can only pack liquids less than 3 ounces in your carry-on and all liquids must be in a
plastic quart-sized zip lock bag.
We recommend that you do not ship any items to your program due to costs. If ship you will pay a customs
fee commensurate to the total value declared. Also, be aware that shipping items can take up to almost 2
months to receive, so plan ahead if you decide you need to ship something. Do not ship laptops or expensive
items – you will be charged taxes and the items risk being delayed or damaged. Also, remember that you must
bring back all that you take or have shipped – and you will have more with you when you return home.
Packing:
Pack lightly. You’ll be lifting your bag out of the trunk of the car,
through the airport, off the luggage carousel, to the train station,
to the bus stop, onto the bus, off the bus, down the street and up
the stairs. If you can’t carry your luggage, you’re taking too much.
When in doubt, leave it out! You do not need as much as you think,
and you can buy many items where you are going.
Take durable clothes that require minimum care. We advise NOT
taking valuable jewelry, or items you would be heartbroken to lose.
Check out the climate for your location. Remember, if you are
going to the southern hemisphere, the season there will be the opposite of what you are experiencing here at home. Try for as many
waterproof things as possible.
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A few items to consider packing in addition to standard everyday clothes
•Bring a nice outfit for more formal occasions
•Don’t forget a rainproof lighter jacket
•Basic toiletries and medical supplies including contact solution.
•Prescription medications
•Music (IPOD), digital camera, laptop
•Gifts for your host family, if applicable (something from your hometown or Trinity are good ideas)
•Backpack or small bag for weekend excursions
•A travel/guide books on your host country or region
•Electrical converter and adapters (MUCH cheaper and MUCH easier to find in the US than in Europe)
•School supplies are readily available, although they are more expensive and different in format, size, etc. Past
students recommend you to bring US type notebooks with you
Know Before You Go
Please read the following questions and be prepared to answer them BEFORE you leave for your study
away program! This preparation will help you maximize your study away experience.
1.
What is a current important issue in your host country?
2.
How do you think this particular issue will impact your study abroad experience?
3.
Who is the leader of your host country and what is their title?
4.
What type of government do they have?
5.
What is the population of the city and country?
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Who is a famous author or artist from the country?
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What type of transportation is available in the city?
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What is the average income?
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What is their health care like?
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What is the name of the major newspaper?
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What is a traditional meal or food?
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What are the names of 5 largest cities in the country?
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What safety information and issues in the country do you know? Visit http://travel.state.gov/travel/tips/safety/safety_1180.html to learn more.
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Have you read all of your pre-departure information and participated in your online orientation (if
applicable)?
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What are some questions and/or concerns you have about your study abroad experience? Share
with your program provider or the OSA before you leave.
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What are you goals for your study away experience – academic goals (list 2 or 3), personal goals
(list 2 or 3). Think about these – are they realistic or appropriate? What plans can you make to ensure you
have a way of reaching these goals?
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Learn about your Host Country:
Preparing for study abroad – really doing it well, so that the experience can be as substantive and meaningful and fun as possible – takes some effort. In addition to selecting your program, talking to returnees
from that program, and choosing courses that will teach you about the location, it’s wise to do some investigating on your own. Here are a few suggestions:
1. Read local newspapers, journals, and news and check out some books – fiction and non-fiction on your
host country: Local newspapers and news magazines are often available online. By the time you get arrive,
you should understand the basics of the country’s political system, the major players in that system, and
important current events and issues. For books, focus on contemporary history, fiction, and books that
deal with contemporary social issues.
2. Ask faculty and returned study-away students about your host country and what to expect.
3. Guide books are an essential source of basic information, from weather and currency to brief histories
of important regions, from national holidays to museum hours and costs. Several good series are written
with the budget traveler/university student in mind. You can download much information from online,
but sometimes it’s nice to have the actual book in your hand, especially if you’ll be traveling within the
country. Also, buy a good map and a phrase book, if applicable.
LET’S GO series is one of the most popular guidebook with student travelers.
FROMMER’S GUIDES have good cost-cutting tips and budget savers.
SURVIVAL KIT FOR OVERSEAS LIVING, by Robert Kohls, is short and helps ease the culture shock in
both directions.
THE LONELY PLANET guides are usually written by people who lived in these places and this series is
highly recommended. This is an extremely popular series with student travelers.
ROUGH GUIDES are similar to the Lonely Planet guides and also quite popular with student travelers.
Recommended.
4. The US State Department and similar government agencies offer important information on safety,
health, and other relevant conditions through their websites. In addition to the US State Department postings, we generally recommend that students read the Canadian and British counterparts to get a broader
view. In addition, it’s wise to consult the websites of the World Health Organization and/or the US Center
for Disease Control and Prevention. www.travel.state.gov
5. The U.S. State Department has launched a "Students Abroad" website designed for students, their parents, education abroad professional, etc. It has great information and students may download flyers called
Go! Guides as well as Tips to Go Wallet Card. http://studentsabroad.state.gov/
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Communication with Trinity College in Hartford
Bills, Mail, and Emails:
Ensure that you have updated your address with the College and made plans for your mail to be forwarded, as
appropriate. Ensure that you have made plans with your family or friends to pay any bills that you may regularly receive.
Students will receive regular e-mails before, during and after their study away term sent to their Trinity e-mail
address from various Trinity offices concerning housing, course registration, etc. Students must read all email
messages carefully to ensure that they do not miss important information related to study away. If you use
another address, be sure to link the two up so you do not miss any important information.
Planning for Housing upon Your Return:
For students studying away during the fall semester who normally live on Campus, please note that the Office
of Campus Life knows that you will be studying away and will not have housing for semester(s) on campus,
but will have housing for you the semester you are returning, providing that you have indicated your wish to
live on campus the semester you come back.
If you have any questions regarding housing on campus, please feel free to contact Susan Salisbury at the
Office of Campus Life/Residential Services at [email protected]
III. MONEY AND FINANCES
The cost of study away (excluding round trip transportation to your host country and personal spending money) is normally comparable with the cost of Trinity. Note that charges may be higher for certain programs, and
in some cases room and board charges may be higher than at Trinity. Students who plan to travel extensively
or spend a lot on entertainment will find that additional funds are necessary. Students who spend more than
the estimated amount for personal expenses at Trinity will also spend more while studying away.
Billing:
Students studying on non-Trinity programs will pay their program providers directly. Students studying on
approved programs will be billed a Study Away fee of $3000 for one semester or $3500 for two semesters.
Students studying on affiliate programs will be billed a Study Away Affiliate Fee of $1000 for one semester or
$1200 for two semesters. The Study Away fee for non-Trinity programs will be billed to your Trinity account
and payment is due by regular published due dates for term.
The above fees are College fees (are not an Office of Study Away fee) that are used to cover costs associated
with study away; most colleges either charge a study away fee or charge their home school fees for ALL study
away programs. The fee covers the services provided to students attending non-Trinity program by the OSA,
Office of Campus Life, Business Office, Students Accounts’ Office, the Registrar’s Office, Office of Financial
Aid, and academic departments. Students must pay this fee before their transfer credits from their program
will be processed and before they will be able to register for classes at Trinity for the following semester. The
fee is not charged for summer programs.
Students are billed directly from their approved or affiliate program.
Financial aid follows students on approved and affiliate programs. If a student is on financial aid, they are required to send a copy of their bill to the financial aid office for processing. Any questions regarding financial
aid and study away should be directed to Morgan Pohorylo in the financial aid office.
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Refunds:
Refunds due to students who withdraw or leave a program early vary by program and by the reason for the
withdrawal. You and your parents should know what the program refund policies are in case of an emergency
situation. You should know when, if, and under what conditions you would be eligible for any kind of refund.
Most programs charge students a non-refundable deposit and any expenses incurred on their behalf. Some
may have additional fees.
Students who are expelled from a program for any reason should not expect to receive any refund of monies
paid to their program provider. If a student withdraws from a Trinity program, they are responsible for the
withdrawal fees and all expenses incurred thus far on their behalf.
Note: Students who withdraw from study away MUST complete a Withdrawal Form from the OSA in addition to withdrawing from the program. Housing will most likely NOT be available on-campus for students
withdrawing from study away so late and students will be accessed a $500 withdrawal fee and receive a 500
point penalty in the housing lottery.
Accessing money abroad:
You should always plan ahead on how much cash to carry and which credit or debit card to carry with you
when traveling and living in a foreign country/city. While traveling away from your program, it is a recommended that you should always carry several forms of money—in case of difficulties with ATMs, credit cards,
etc. Please keep enough cash on you for what you need to do and in case of emergency, but do not carry large
amounts on your person. If you want to have extra funds in the form of travelers’ checks in case of emergency you can do that. After you arrive, a local ATM is the most convenient way to get cash. Just be certain you
know how much your bank is going to charge for each ATM transaction abroad!
Notify your bank and credit card companies that you will be using the cards internationally for the duration of your program. Check with your bank and credit card company regarding their foreign currency
surcharges. Anti-fraud programs may activate after several international transactions if you have not alerted
your bank/credit cards and the machine will “eat” your card and you will be facing a complicated process to
get a new card or your existing card returned to you.
Credit Cards:
Bring a credit card A credit card is good for emergency cash and large purchases.
Visa and MasterCard are most widely accepted. It is recommended that you set up a
pin number of your credit card, in case your ATM card is lost or stolen you will have
access to cash.
Discover and American Express cards are not as widely used in many countries
abroad.
Debit Cards:
Cirrus or Plus ATM machines are easy to find all over westernized countries. Notify your bank about your
study abroad, and check on transaction fees. Also check on any overseas fees for withdrawals. Banks vary
widely in their fees, so be sure you know what your bank charges. Also, be sure your know your per day limit
on withdrawals. Know your P.I.N. number numerically as well as alphabetically, since many ATMs have no
letters. Make sure your P.I.N. is only 4 digits, not 6, as most European ATMs will not accept a 6 digit P.I.N!
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Budgeting and additional costs:
So, how much money should I take?
The amount of spending money to take with you will depend on your individual
tastes and spending habits. You should receive information on the amount of
money to take (or a range) from your program. The information below will help
you gage how much you will need to have available. Additionally, the currency
exchange rate will impact your final budget. If your currency is very expensive to buy with US dollars, then you will have to factor in additional funds for
changing money. Be certain that you know exactly what is included in your
program fees: how many meals, extra charges for certain types of housing, etc.
Not included in most program estimates:
Extra costs vary greatly by program and destination.
Additional funds of approximately $200-500 per weekend of travel outside of your study country will be needed. London and Paris can be double this amount, whereas Prague and Budapest are on the cheaper end. Hostels or pensions are cheaper than hotel rooms. In most areas in Europe, a decent hotel double room in a bed
and breakfast hotel could range from 75 euro per night and up. (We are not talking about 3 or 4 star hotels!)
Some students will travel extensively, and others will explore their study country more. Also, some students
buy lots of souvenirs and clothes, others don’t, so estimates vary widely. Please make a budget, and plan for
the higher end for travel and shopping costs. Most study away programs do not have meal plans, so you
IV. ACADEMICS
All students are expected to maintain the same academic standards as if they were at Trinity’s Hartford
campus for the semester.
The program in which you will be participating is, first and foremost, a serious academic enterprise. The
expectations for your academic work on the part of the faculty are high, and they and we assume you are
going abroad intending to study. This, however, does not preclude the possibility for travel and cultural
tourism activities on weekends.
Important: Make sure that you do not have any incompletes before you leave campus and check your
grades to ensure that you remain in good academic standing at the end of this semester. Remember,
students must remain in good academic (no academic probation!) and
social standing to remain eligible to participate in study away.
Students must have fulfilled and passed their Quantitative Literacy requirements.
If you have doubts that you have met or will meet any of these requirements before studying away, please contact the OSA immediately.
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Planning Ahead:
Make sure you have met with your academic advisor and your major and/or minor department chair and have
an academic plan in place for your time abroad.
If you receive academic accommodations at Trinity and you want to continue this abroad you should contact your program provider directly to find out the academic accommodation process and what documentation is required. You will most likely require a letter from Trinity’s Health Center and you may also be
required to show documentation related to any testing or from your doctor.
Check on the grading systems for your program to ensure that you know how many courses you must take
abroad to fulfill the minimum number of credits you need to earn each semester.
You should discuss grading systems and course requirements with your OSA advisor, academic advisor, and the
Registrar’s Office. For example: If you are going to a program that uses ECTS (the European Credit Transfer System) for grades, courses are weighed differently from Trinity and you may have to take a course overload of 5-6
courses abroad to fulfill your semester credit requirements at Trinity College.
Academic Advising:
It is essential that you discuss your study away plans and academic program with your academic advisor(s)
before leaving. Faculty in your major or intended major can advise you on any specific requirements or limits
on the amount of major credit that may be earned while away. This is very important, as departments have different policies regarding transfer credit and what can and cannot be counted towards the major. This discussion can help you decide what courses would be best for you to take both while you study away and help you
plan out your remaining classes at Trinity.
As soon as possible after making a definite decision on a particular program, students should confer with their
faculty advisor and department chairperson about classes to take abroad. It may be helpful to have alternate
courses approved before you go away just in case there are changes in course offerings or scheduling conflicts.
Thus, it is highly recommended that you select two or three alternate courses on your initial Application for
Transfer Credit.
Know what your time abroad will mean to your graduation and major/minor requirements before you go. If
you have not yet declared a major, please do so as soon as possible AND before you study away.
Applying for Transfer Credit:
In order to receive transfer credit for non-Trinity classes taken while studying away and in order for the
Registrar’s Office to be able to properly post credits and grades, students must complete an Application for
Transfer Credit and submit it to the Registrar's Office by the end of the semester before they study away. This
form is required for all students studying away on non-Trinity programs
The form should be done to the best of your ability; this has to be signed by your academic advisor, department chair for your major/minor, and yourself. This must be completed before you leave campus for
the semester.
Many students will need to resubmit the Application for Transfer Credit or make corrections to it after
they finalize their course schedule abroad. This is not a problem. However, you are required to submit a
preliminary Application for Transfer. For questions about how to make revisions to this form, please contact the Registrar’s Office.
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For a link to this form and more details about transfer credit procedures and requirements, go to http://
www.trincoll.edu/Academics/Registrar/students/Transfer.htm.
Transfer of Credit toward Major or Minor Requirements:
It is the responsibility of the Trinity student to find out which
courses are approved for major, minor, general distribution, or
elective credit. Each department and program sets its own rules
for credit transfer toward the major, including how many classes
can be transferred in for the major and what type. You should talk
directly with your department chairperson, program director, or
academic advisor to ascertain the rules appropriate to that discipline. In order to avoid difficulties in receiving credit towards your
major, keep copies of your written work, the course syllabus, a
complete reading list, and other course materials for any course for which you hope to receive major credit. Remember that only credits for liberal arts courses (for example-not business courses) are eligible
for transfer credit.
Transfer of Credit and Distribution Requirements
Up to two of the General Education Distribution Requirements may be fulfilled with courses taken away
from Trinity. Read the section entitled "Distribution Courses" in the Trinity College Bulletin to determine
whether any of the courses you plan to take while studying away will satisfy parts of this requirement. The
Registrar's Office will decide whether a course fulfills a distribution requirement; contact them if you have
questions about a particular course. In order to request credit towards these requirements while studying
away, complete the appropriate section of the Application for Transfer Credit. Please Note: Internships
taken while on study away count toward the oversubscription rule of 3.00 credits for internships (see the
Student Handbook). Taking a course Pass/Fail grades is not permitted.
Getting credit:
When selecting classes for your semester or year away, please note that the Trinity College faculty rules for
transfer credit stipulate that the COURSES MUST BE NON-REPETITIVE LIBERAL ARTS COURSES
THAT ARE GRADED C- OR BETTER. This means that, while away, you may not take a course that
duplicates a course taken at Trinity. You may also only receive transfer credit for liberal arts courses, i.e.
the type of courses offered at Trinity (not vocational, medical, legal, business, or professional). Please see
the Trinity Student Handbook for more details. Courses that do not meet this requirement will not be approved for transfer credit. Also, while studying away, you must be enrolled as a full-time student (a minimum of 4.0 credit hours or the equivalent and a maximum of 5.75 credit hours).
Normally, Pass/Fail grades are not permitted. In rare cases (if your program only offers a certain class
P/F), one approved course graded Pass/Fail per study away program is acceptable for transfer if the final
grade is certified to be a C- or higher – this class can only be an elective. Again, you cannot receive just
a Pass – the Registrar’s Office requires that your program document your grade as being equivalent to at
least a C-. All grades and classes will appear on your Trinity transcript. Also, there is a maximum of 4
courses in total that Trinity students can take on a pass/fail basis. Students who choose to take one class
17
Pass/Fail must notify the OSA and the Registrar’s Office of this decision within one week of their registration on-site for classes.
Once your Application for Transfer Credit has been reviewed by the Registrar's Office, both you and
your department chairperson will be sent a photocopy indicating the credit you will receive for successful completion of your courses away. As indicated above, if necessary, you may amend this form while
away; many students have to do this, as they either do not know all of the courses they will take abroad
or change their courses when they arrive. Remember, though, that you do not have assurance of transfer
credit until you have received your photocopy of your final form from the Registrar's Office. Contact the
Registrar’s Office if you have questions about this.
Grades earned on non-Trinity administered programs will NOT be calculated into your Trinity grade
Differences in Academic Systems:
Trinity students will find in most cases that the academic system they encounter is very different from that
at their small, liberal arts college – especially if their program has a direct enrollment component at a foreign
university. While the demands made on the student may seem less strenuous than those at Trinity, this is
more a reflection of a different approach to education than it is an indication of a poor institution. It would be
inappropriate to infer that, because the approach is different and may seem less demanding, it is inferior. Your
challenge is to figure out how to meet your academic and personal goals within this very different system.
Among the most frequently heard complaints by students returning from a semester or year abroad are that
courses were not as "demanding" or as "organized" as at Trinity.
From time to time, you may also feel that there is some truth to these statements. Certainly there is the possibility for stronger or weaker course offerings on any program, just as there is on your home campus. But beyond the question of individual courses, you will find significant differences in the requirements, expectations,
attitudes, and teaching styles of education. If you are able to adjust to and appreciate these differences, you will
be well on your way toward a unique and rewarding time abroad. If not, you may be continually frustrated
and disappointed. We would like to provide you with a few tips about what to expect when you arrive abroad.
Inside the classroom it will be an entirely different world from what most U.S. students are used to. Faculty
may not be "accountable" in the same way that U.S. instructors are. It is assumed that the student is aware of
what is to be covered in the course, and that it is his or her responsibility to identify the appropriate readings
or resource materials, to select the relevant sections to be read, and to become knowledgeable on the subject.
The professor may or may not speak directly to the subject in his or her lectures.
The concept of a syllabus is not the same around the world as it is in the U.S. Although an instructor may
mention or recommend certain texts during a lecture, you might not be given specific reading assignments.
Your coursework will more closely resemble the type of study undertaken by an American graduate student,
with a great deal more independent responsibility than you are probably used to here. In many ways, this
makes study at a foreign university excellent preparation for graduate school.
Another major difference in the classroom is that, whereas many American colleges combine the lecture and
discussion format in each class, universities in other countries often separate them. In a lecture class, the
professor has the floor for the entire time and does not expect to be interrupted. Even some seminars may be
structured so as to discourage open discussion, even though students are giving presentations. There are tutorial sessions that are with a teaching assistant that is used as a time for discussion, and for questions. There are
seminars that course discussions are part of the course and students should expect to participate.
18
If all of this sounds a bit intimidating to you, your initial impression of the foreign university life may be quite
the opposite. Many students report that there seems to be a lack of "academic pressure" in their courses, or
that little seems to be expected of them. This is reinforced also by the rate of student absenteeism that may be
higher than at U.S. colleges. All of this is understandable when placed in the context of the educational system
as described above, but it can also be very deceptive, since it doesn't take into account what the student may
be doing outside the class.
Try to be aware of these differences from the very beginning, and also to realize that your ultimate goals will
be different from those of your counterparts. It is a good idea to talk to students who have studied in your host
country before
Many of your programs will have an academic orientation to help introduce the educational system, what is
expected of you, and how the assessment system works. Ask questions of your program staff if you are con-
Registering for Classes at Trinity:
All students studying away will receive e-mailed information from the Registrar’s Office to assist them in registering for classes for the next semester.
It is very important that you communicate with your advisor during Advising Week. Please make arrangements to e-mail or speak with your advisor to discuss your academic plans for the next semester. Your advisor
must release your registration hold before you can sign up for classes.
Be sure to obtain a PIN from each instructor whose class requires permission to enroll. The Registrar’s Office
will accept an e-mail from any instructor from whom you would normally request a course override form.
You may sign up for any course requiring a special registration form once you return to campus.
If you are unable to access TCOnline to register, you may submit your proposed schedule to your advisor via
e-mail or regular mail. Ask your advisor to remove your registration hold and to forward the information to
the Registrar’s Office, [email protected], indicating that your proposed courses have been approved.
The Registrar’s Office will then register you in any classes that are open or do not require special permission.
Any course overrides or special permissions can be handled in the same way (have the professor send the Registrar’s Office an e-mail from the instructor granting permission).
Your Study Away Transcript – Where to Have it Sent:
Please be sure that you have requested that your transcript be sent back to the Trinity Registrar’s Office, to
the attention of Associate Registrar, Linda Gilbert. The address is:
Registrar’s Office
Trinity College – Trinity Commons
Attn: Linda Gilbert, Associate Registrar
300 Summit Street
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V. ARRIVAL AND BEYOND
Arrival:
Please call, text, or email your family as soon as you are able to do so. They will be concerned about you
and want to be reassured that you have arrived safely.
If your program does not arrange airport pick-ups, you will be expected to make your way from the airport to
your check-in location. You will need local currency to either take local public transportation or a taxi. You
may find a number of ATM’s in the airport terminal to get local currency, if you didn’t bring any with you.
If you choose to use a taxi, go outside the airport terminal to the taxi queue in order to get a legitimate taxi.
Many unlicensed taxi drivers will attempt to get your business you while in the terminal, so head straight for
the queue of taxis. ASK how much the fare will be to your destination. If you are in a non-English speaking
country, have the address written down on a piece of paper to show the driver. You will arrive jet lagged and
tired, so don’t depend on trying to use your language skills right away.
Local Transportation:
You will want to make sure you know if your program covers the cost of public transit fees/passes or if you
will need to budget funds to purchase this on your own.
Throughout the world, public transportation is the most efficient method of movement around your location.
You will soon get to know the network of subways, buses, and rails to get you throughout the city and region.
Be sure that you find out from your program provider if there are any types of public transportation that you
should avoid or if you should avoid taking public transportation after a certain hour.
Electrical Appliances:
Appliances such as hairdryers run on a certain voltage of electrical current. There
are two standard voltages in the world: 110 (used in the U.S.) and 220. An appliance
designed for 110 voltages cannot run on 220 without a converter (or may run for a
while and then burn up). In addition, plug-in (outlet) types vary the world over and
require an adapter. If you must take an appliance, be sure to take the proper converter and adapter. If you will be abroad for a while, consider buying the necessary
appliances abroad. This is easier, and in most cases, cheaper.
• Appliances can only be used if they are battery-run or can be converted to run on 220 volts, 50 cycles. A
useful website for explanations is http://kropla.com/electric.htm.
• You may wish to purchase a voltage transformer. Transformers cost approx. $20-$40. A transformer converts 220 volts into 110 volts, which is what the U.S. operates on. The transformers must be paired with a
socket adapter, or else it won’t plug into the wall.
• Bring a socket adapter. Usually the adapters will come in sets, with a variety of plug configurations for
various countries. Be sure any adapters you buy match the appliance plugs for which you buy them. (i.e. 3
prong plug on your laptop cord).
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• Since socket and plug sizes vary from country to country, some students prefer to buy cheap appliances
(hair dryers, alarm clocks, etc.) in country.
•
Don’t bring hair dryers or curling/flat irons! Students have had problems with
them dying due to voltage issues.
•
Your laptop: Virtually all recent laptops conform to the necessary voltage, but
you should check the power pack on your laptop computer or printer. It should read:
"INPUT 100-240V - 50/60HZ". If it doesn't, order one that does. DO NOT COUNT
ON USING A TRANSFORMER! GET A PROPER POWER PACK TO BEGIN WITH!
Make sure you get the adopter with the correct number of plugs. Questions? You can
check with the Trinity IT staff before you go.
Books and Supplies:
Books and other materials required for your courses will be available once you arrive, unless you are told
specifically to purchase a book and bring it with you. Most foreign university students do not purchase books
for the semester, rather, they will utilize the texts at the library, share books, or use photocopied packets. Do
not be surprised if you are expected to do the same. Some participants recommend that students bring a few
notebooks with them (esp. spiral bound), as the types available locally may differ from what you are used to in
the States.
Computers:
Many programs will have some PCs available for student use and a network printer, but students may be
encouraged to bring their own laptops. Check with your program to see what they recommend. Do NOT ship
your computer, as you will incur customs charges that may come close to the value of your laptop.
Take advantage of cyber cafés. Remember to bring memory sticks and to take them with you when you leave
the café.
Make sure your computer is set up for VPN access, too! Check with the Trinity Library Staff before you
go to ensure you will have access to their online materials through VPN.
Safe Computing While Studying Abroad:
Using public computers at Internet cafes, airports, libraries, and other public facilities is not without risk.
Some may have keystroke loggers or other software installed on them to capture information. If you must use
public computers, try to find a reputable location and keep the following in mind:
• Never leave the computer unattended. Watch out for people looking over your shoulder who might be
trying to discover account names and passwords.
• Don’t enter sensitive information when using a public computer. It is not recommended to do any kind
of banking or purchasing with these machines. If you use your e-mail accounts at these locations, change
your passwords regularly.
• Delete all files you have created on hard drives.
• Always logout of all applications. Logout of Web sites by pressing logout instead of just closing the browser. Close down all applications and reboot the system when you are finished.
21
• Remember to remove CDs, memory sticks and other personal belongings as you leave. If you are taking
a computer with you and plan to use networking resources available to you while you are abroad, do the
following before you leave:
1. Update your operating system with the latest patches. Also apply the latest updates to any application
programs that you’ll be using.
2. Verify that you have installed and are running a current antivirus program. Make sure that the virus
definition files are up-to-date.
3. Many machines become compromised because there are poor passwords on the machine accounts.
Check to see that all accounts have complex, hard to- guess passwords. Do not share your passwords
with anybody.
4. Close down any file sharing that might allow a hacker into your system.
5. Install an anti-spyware program that will regularly check for spyware on your machine.
6. Want to ensure you have access to the Trinity resources while abroad? Contact the Trinity IT folks to
be sure your laptop is travel-ready!
Staying Connected with friends and family:
Telephone Communications
• Check out World Wide Clocks at www.timeanddate.com/worldclock to stay in the know about local time
wherever you are. It is easy to forget time differences around the
world.
• You can bring your phone, but please note international cell phone
plans are expensive and should look into purchasing a sim card
abroad.
• You can also purchase or rent a phone abroad.
• Most cell phone plans are pay as you go, so please keep this in mind.
• Your program may in fact provide you with a cell phone, so be sure to
check. In many countries, incoming cell phone calls may be free for
you – another reason to ask family and friends to call you!
• You can also use face time on Wi-Fi.
• Many students use SKYPE, www.skype.com. You can converse computer to computer with either a
built-in microphone or by one purchased at your local electronics store for about $20.00. These calls are
FREE.
• You can also use Skype via Wi-Fi
• Obviously, in case of emergency, students will be allowed to make supervised collect international calls
from the office telephone at their program location.
• Do inform your family and friends that they may not hear from you promptly or regularly and therefore
ought not to worry.
22
Snail Mail:
On average, mail from the U.S. takes 7 days – 14 days to get to other countries. Nor should
you worry if you do not receive mail from home with regularity. Any package sent from the
U.S. is taxed at delivery (on a proportionate scale) if the value of the package or its insured
amount exceeds $10.00. Sometimes it has cost students more to receive a package than to purchase the contents abroad. Remember; do not have your parents mail you a computer.
Visits by Family and Friends:
Family and friends may wish to take advantage of your time abroad to plan a visit. To make their time with
you rewarding and enjoyable, be certain to check with your program before you set a time to visit. Be sure to
consider:
• Where will they stay? Most programs have limits or prohibitions on guests staying with you in your
room. Homestays do not allow guests.
• When will they visit? Most programs recommend visits during local holidays or scheduled vacations in
order to not interfere with your academics. Check to see what your program allows.
• How will they get their meals? Some programs that include meals will allow guests, if reserved and paid
for ahead of time. Local university cafeterias may allow non-students to use the facility at any time. If
you are in a home stay, you will not be allowed guests, so plan accordingly.
Cultural Adjustment:
Talk to almost any student who has studied abroad, and you will hear glowing accounts of the wonderful
experience that she or he had, stories that may have inspired you to study abroad. The fond memories that
students relate, while demonstrating the profound impact of study abroad, often mask the challenges that
accompany this great learning experience. They may give you the impression that you will be able to immediately and easily adjust to your new environment. This is not often the case, however. As with any challenging
experience, study abroad is not always easy.
You may start out with a great deal of excitement where your host country seems to be the most fantastic place
on earth, and you are full of enthusiasm. Or you may start out feeling excited, but also lost and overwhelmed.
Either way, most students undergo a cycle of cultural adjustment, often called “culture shock”. As part of this
process (which can take place immediately, after a few days, weeks, or even longer), you will go through a
period where you experience feelings of loneliness, frustration, fatigue, homesickness, irritability, or even depression. You may find yourself complaining about everything and everyone and feeling as if small problems
are much bigger. You may even wish you had never left home and long to be back in Hartford.
When/if this happens, do not worry. This is perfectly normal and an important part of study abroad, as it
shows that you are grappling with the differences between your cultural world view and that of your host
country. Know that things WILL get better. The negative feelings and frustrations will dissipate as you get
more settled and begin to make friends and gain comfort and confidence in your new surroundings. As you
complete your adjustment cycle, you will come to understand, accept, and appreciate your host country, including the academics, food, habits, and customs. By the end of the term, you may not want to leave, and you
may find yourself trying to figure out how to get back again as soon as possible.
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• Try to keep an open mind
• Recognize that we all have preconceived ideas and beliefs that may come into question while abroad
• Try not to have certain expectations of your host country or program – things will be different than you
anticipate.
• Make an effort to get to know the locals
• Learn as much as you can about your host country and culture before you go
• Maintain a support system
• Keep a journal to record and reflect upon your impressions
Gay, Lesbian, Bisexual, and Transgender Abroad:
Customs, attitudes, laws, and social practices relating to gay, lesbian, bisexual and transgender people vary
throughout the world. Some countries are more progressive than the United States in their perspectives on
GLBT issues. Many other countries are far more conservative and restrictive in their policies and practices.
GLBT students will want to inform themselves about relevant issues in their host countries and all their travel
destinations.
Most travel guides (especially those geared towards students) will have a section on GLBT issues. Use these
and other books to become informed. The Internet is a great source of information. The following are some
good sites to start with:
Helpful Websites:
• Rainbow Special Interest Group Student Resources for Study Abroad:
www.indiana.edu/%7Eoverseas/lesbigay/student.htm
• Information for LGBT travelers worldwide:
http://gayguide.net/index.html
• ILGA: The International Lesbian and Gay Association:
www.ilga.org
• Homosexual Rights around the world:
http://www.actwin.com/eatonohio/gay/world.htm
Students with Disabilities:
Resources and facilities for students with disabilities may not be the same abroad as they are in the United
States. Students with disabilities abroad can also be the victims of prejudice and stereotyping. The disabled
report being stared at, ignored, un-assisted, and/ or talked down to more frequently abroad than they tend to
be in the United States. In many countries, there are no standards or requirements for providing access for the
disabled. Wheelchair ramps, handicapped parking spaces, Braille signs, and other aides may be non-existent
in parts of the host country, especially rural areas.
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In addition to a lack of services provided to the physically disabled, there may also be a lack of services provided to those with a learning disability, those with a psychological or emotional need, or those who are mentally challenged.
If you have learning disabilities and need accommodation in your classes, you will probably need to produce
detailed information about your needs; you can contact Joan Murphy in the Dean of Students Office for this
information. Please ensure that you are working with your program staff on these needs and that they are
notified in advance.
If you need other special arrangements abroad, you should also inquire early on – as soon as you have selected a program! Your program's staff abroad may require some time in order to facilitate your needs. Please be
aware that even though you request that your special needs be met, it may be impossible for your program's
staff abroad to assist you. Sometimes students with special needs may find that another program or destination can better accommodate them.
Students with concerns related to disabilities should meet with the Office of Study Away staff prior to planning
for study abroad. Students should also consult with Mobility International USA (MIUSA). Call (541)343-1284
or visit their site at www.miusa.org
VI. HEALTH AND WELLNESS ABROAD
The level of, and access to, healthcare in other countries varies greatly depending
on where you are going. Be sure to arrange for a physical check-up, eye examination and for dental work to be done before you leave home.
General Medical Recommendations:
Probably the most common ailment for all international travelers is diarrhea caused by contaminated food or
drink. It is important to exercise caution with the food and water that you consume. Find out if tap water is
safe to drink before trying it. If in doubt, boil water for at least 5 minutes or use a water filter or iodine tablet
to purify it. You can also use bottled water. Remember that if the tap water is not safe to drink, you should not
use ice made from tap water or use tap water to brush your teeth. Do not avoid drinking fluids, however, because you do not want to become dehydrated. Eat only meat and fish that have been thoroughly and recently
cooked. Avoid raw or undercooked eggs and vegetables and eat peeled fruit. Avoid street vendor food or food
that has been left outside for a long time. Insure that dairy products are fresh before you consume them. Do
not drink non-pasteurized milk. Finally, try to get adequate rest and maintain a healthy, well-balanced diet.
Be aware that the manner in which medical help is obtained, the way patients are treated, the conditions of
overseas medical facilities, and how health care is afforded often present marked differences from U.S. practices. U.S. health care values, assumptions, and methods are not universally practiced. Indeed, even the notions regarding the onset of illness or points at which expert attention is required are to some degree cultural
phenomena.
Going abroad is not a magic cure for issues at home. Both physical and emotional health issues will follow you
wherever you go. In particular, if you are concerned about your use of alcohol and/or other controlled drugs,
or if you have an emotional health concern, you should address it honestly before making plans to travel.
Contrary to many people’s expectations, travel does not minimize these problems; in fact, it often exacerbates
them to a crisis stage when you are away from home and support systems.
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If you have a physical or psychological condition that requires ongoing treatment by a doctor, you should
consult with your physician or mental health professional about the prospect of studying abroad. Most
programs do not employ mental health professionals, nor is mental health treatment widely accessible or comparable to mental health treatment in the U.S. Programs do not discriminate against individuals who have
had any type of emotional or psychological condition. However, for your own welfare, you should consult
with a mental health professional in this country to discuss the potential stress of study abroad, and to provide
your program with specific information concerning your psychological health (i.e., if you ever experience anxiety, depression, etc.), and to be aware that English-speaking counselors are not readily available to program
Health Insurance:
Health and wellness abroad is a top priority for the OSA so we have ensured that all
students will be covered by comprehensive health insurance while they are abroad at no
additional cost.
Some programs include comprehensive insurance. For those programs that do not, the
OSA will enroll students in HTH Worldwide at no extra cost. Please see the list below
for programs and coverage:
Non-Trinity Programs with Comprehensive Study Abroad Insurance
These programs include a comprehensive study abroad insurance policy. Students on these programs will
be enrolled in the program insurance plan by their program provider; the insurance is part of their program fees.
•
•
•
•
•
•
•
All Arcadia programs
All NYU programs
All IFSA-Butler programs
All IES Programs
International Honors Program (IHP) and SIT Programs
All School for Field Studied (SFS) programs
All Alliance for Global Education programs
Non-Trinity Programs with limited or no Study Abroad Insurance
These programs either don’t include health insurance or include a basic or limited policy. Students on
these programs will be enrolled in the Trinity College HTH Worldwide insurance plan by the Office of
Study Away at Trinity -the cost will be covered by the Study Away Fee.
•
•
•
•
•
•
•
•
•
Direct enrollment at UK, Australian, NZ, or Irish Universities
Curtin University Affiliate program
Baden-Wurttemberg Exchange
CES Maastricht
DIS
All CIEE Programs
BIOS in Bermuda
IFE in Brussels or Paris
FIE London
HTH Worldwide Study Abroad Insurance:
The HTH Insurance is medical insurance, but also covers the costs of emergency evacuation for medical,
26
security, and political reasons and arranges for the evacuation. Also covered are
pre-existing conditions, routine medical care, accidents/emergencies, repatriation, dismemberment, and emergency family reunion. HTH has contracts with
thousands of hospitals and physicians worldwide and will assist students in making appointments with these physicians. Students may have to pay a co-pay. In some cases you may have
to pay costs upfront to the providers directly, but will be reimbursed for these costs by HTH. HTH offers
information on medications abroad, medical translations (from its website: https://www.hthstudents.com/),
and safety and security tips and information. They are available to assist students 24 hours a day/ 7 days
per week. All students who sign up for this insurance will receive detailed information about the policy.
HTH will also be able to provide visa letters needed for many countries.
You can also access these resources of HTH on your phone or tablet when you are abroad through the
mPassport app
Please contact HTH if you need to visit a doctor, to start a claim for your illness or
injury.
In case of emergency please seek appropriate medical care, contact your program emergency person on
duty, and contact HTH immediately to help facilitate your care.
All students must keep their health insurance in the US while they are abroad.
Medical Emergencies:
In case of accident or illness requiring immediate medical treatment, inform your Director or the resident
administrator/faculty member. Know who to contact and how to contact them before you need them.
Contact HTH to start a claim immediately, if it is in case of an emergency and/or in case of sickness to
help with appointments, facilitate care, and to see where HTH is taken by doctor’s offices, clinics, and
hospitals.
Immunizations:
For current health conditions abroad, contact your program provider for further information, or contact the
country desk at the U.S. State Department, www.state.gov, or the CDC (Center for Disease Control) at www.
cdc.gov. The US State Department has an Overseas Citizens’ Emergency Center. Also, remember that with
the purchase of an International Student ID Card, you have access to health information and assistance with
locating English-speaking doctors abroad.
Prescription Medications:
If you are on medication, discuss with your physician the type of care you may need while abroad and the
best way to continue your regimen. You will need to bring enough medication to cover the duration of your
program. You should consult with your health insurance provider about obtaining enough medication for
your entire stay. Do not try to secure the medication abroad unless you have done research and are certain
that the exact dosage and medicine you need is available and can be obtained by you. You will need a written note from your doctor in order to bring a full semester’s worth of medication into the country with you.
Please note: it is difficult, if not impossible to ship medications internationally. If even legal, the shipment
must clear customs and that may take weeks. You must also determine if your medication is legal to bring
into your destination country, and if you will be able to obtain additional medication. For example, it is illegal to bring certain medications into many countries. Adderall is a great example of medication that is not
legal and you cannot get a prescription for abroad. Check with your program!
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First Aid Kit:
When traveling, bring your own basic drugstore supplies, such as ibuprofen or
Tylenol, motion sickness medication, laxatives, antacids, antihistamines, decongestants, antiseptics, and Band-Aids. Depending on where you are going and
how long you are staying, your family doctor may recommend that you take antibiotics with you in the event that you become ill overseas. Make sure all medications are in their labeled bottles, and carry a copy of the written prescription
with the generic names. Do the same with glasses and contact lenses. Bring
an extra pair of glasses and/or contact lenses; also be sure to bring contact lens
solution. You may not find the kind that you use abroad. If you have a health
condition that could be serious (such as diabetes, an allergy to penicillin, etc.), wear a Medic Alert bracelet.
HIV/AIDS:
HIV/AIDS remains a serious health threat to millions of people worldwide. Advances in treatments in the U.S.
have led to complacency and reckless behavior among many college-aged Americans. ALL travelers should
protect themselves when engaging in sexual activity. Latex condoms (used with a water-based lubricant) are
the most effective form of protection should you choose to be sexually active. WOMEN are at greatest risk,
but safe-sex precautions must apply to everyone studying away, regardless of gender or sexual orientation.
AIDS (and other STDs) do not discriminate.
Some additional resources for health information are:
• Health Check for Study, Work, and Travel Abroad, published by the Council on International Educational
Exchange, and available on their web site (www.ciee.org/healthcheck.cfm)
• “Health Information for International Travel,” available from the US Government Printing Office.
• There are also materials on health in the OSA Resource Library.
• UCONN in Farmington has a travel health clinic; you can obtain vaccinations here for any country and
guidance on health issues to prepare before you go. Ensure you have received all recommended vaccinations.
VII. Safety and Security Abroad
Remember that you will be representing Trinity College and the United
States abroad. Whether you wish to take on the role or not, people will
watch your behavior and associate you with your home institution. Inappropriate, dangerous, or illegal activity abroad may result in disciplinary
sanctions at your program and/or your return to campus.
Most of the places where students will be studying and traveling are as
safe as large urban areas of the United States. In some regions of the
world you may need to exercise extra caution, but be reassured that
physical assault of tourists in most countries is rare. Remember that the
possibility for non-violent crime exists everywhere and no one can guarantee your immunity.
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General Precautions:
Take responsibility for your own safety and security by carefully reading the information, advice, and resources provided, including the following websites:
www.state.gov and www.cdc.gov
You should also do the following:
• Check to make sure emergency contact information is current (provided on the original program application).
• Carry an emergency telephone contact list.
• Know the local equivalent of 911 for your program site.
• If you have a cell phone, store your emergency contact’s phone number under ICE (In Case of Emergency) so that emergency/medical personnel can contact your family.
Top 10 tips
• Make sure you have a signed, valid passport (and visas, if required). Before you go, fill in the emergency
information page of your passport.
• Read the Consular Information Sheets (and Public Announcements or Travel Warnings, if applicable)
for the countries you plan to visit.
• Familiarize yourself with local laws and customs of the countries to which you are traveling.
• Scan a copy of your passport identification page. Leave one copy at home with friends or relatives. Email
yourself and a family member.
• Leave a copy of your itinerary with family or friends at home so that you can be contacted in case of an
emergency.
• Do not leave your luggage unattended in public areas. Do not accept packages from strangers.
• Prior to your departure, you should register with the nearest U.S. embassy or consulate through the
State Department’s travel registration website (www.state.gov). Registration will make your presence and
whereabouts known in case it is necessary to contact you in an emergency.
• Do not carry excessive amounts of money or unnecessary credit cards.
Since some countries and areas may be experiencing political and social instability, it is important to use good
judgment while abroad to avoid situations that may put you in danger. If you see demonstrations, for example, walk the other way; you have no way of knowing whether the gathering is legal or whether it will remain
peaceful or erupt into violence. Listen carefully to all advice about health and safety issues given to you by
your on-site staff. Do not engage in behavior that you would consider dangerous or foolhardy at home.
It is recommended that U.S. students abroad keep a low profile because of the current political climate. Try to
blend into the local culture in terms of dress and behaviors (i.e., do not wear baseball caps or sweatshirts with
American logos; do not wear your camera around your neck). Avoid sites abroad that are typically associated
with the United States (such as U.S. restaurant chains, nightclubs, or large tourist hotels that cater to Americans). Do your research and know where you should not go – talk to your On-Site Director for tips on keeping safe!
Because the number of violent crimes committed against travelers is relatively low, you mainly need to be
concerned about nonviolent theft. Often groups of people – even children – work together to distract or confuse student travelers so that they can rob them. Coat pockets, handbags, and back pockets are particularly
susceptible to theft. Ploys may include creating a disturbance, spilling something on your clothing, or even
handing you something to hold. Travelers are inviting targets unless they are alert, know what to expect, and
are prepared to avoid or respond to any problems.
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Money and valuables
• Never carry all of your money in one place. Carry as little cash as possible.
• Men – If you carry a wallet, carry it in your front pocket.
• Women – Be aware of how you carry your bag and how accessible it is,
whether someone can grab it or reach inside.
• Do not carry anything you could not stand to lose.
• Never count your money in public.
Out in public
• Be aware of your surroundings and your belongings at all times.
• If you feel nervous or are lost, walk purposefully into a café or shop, and check your map there rather
than on the street.
• Walk confidently and as if you know where you are.
• Travel with a companion at night and stay in populated, well-lit areas.
• Avoid arguments and confrontations, and avoid demonstrations, especially in politically volatile countries.
• Ask your program on where you should go and not go for general safety and travel tips.
• Be careful when driving or riding in vehicles. Driving laws and road conditions vary per country.
• When traveling, be especially cautious in a large crowd.
• Never leave your bags unattended.
• On buses and trains, put your arm through the strap on your bags. If you decide to sleep on public
transportation, make sure your bag is secure.
• Hotels and Hostels
• If staying in a youth hostel, try to carry your valuables with you if there is not a safe. Lock your suitcase
and, if possible, strap it to your bed when you go out. You may want to sleep with your valuables under
your pillow.
• Do not leave your valuables in your hotel or hostel room. Use
a safe or safety deposit box or consider storing some items in a
locker at a train station or airport.
• Use common sense at all times and be aware of your surroundings.
• Always go out at night in groups of two or more and never leave a
friend behind, go home with everyone you came with,
If you find yourself in a potentially dangerous situation, try to get out of
trouble by running or walking away. If this is not possible, try to seek assistance or attract attention to yourself. If you are mugged, do not struggle – give up your money and valuables. Your safety is more important
than the loss of your belongings. If something does happen, be sure to notify your program director/coordinator and get a police report documenting any losses for insurance purposes.
Special considerations for women:
It is widely recognized in our society that women are capable, independent, and that it is our right to do anything and go anywhere. However, this American attitude toward women is not necessarily found or accepted
in other countries. Around the world attitudes toward women vary tremendously, and awareness of this is an
important aspect in preparation for entering a new culture.
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Women and men who travel alone are given different insight and gain different perspectives than they might
if traveling in a group. More can perhaps be learned, seen, experienced, and gained by traveling alone. Nevertheless, women should be aware of the position they may be in upon traveling alone, or traveling with other
women. A good suggestion is to speak with women who have experienced traveling and living abroad, or to
read about the position of women in different countries.
A woman traveling on her own may encounter more difficulties than a man by himself. Some of the best
ways to avoid hassle are to fit in and try to understand the roles of the sexes in the culture in which you are
traveling. Flexibility means observing how the host country’s women dress and behave, and following their
example. What may be appropriate or friendly behavior in the US may bring you unwanted, even dangerous,
attention in another culture. You should try to always make your intentions clear and pay your own way. Mention your “husband” or “boyfriend,” whether you have one or not. Be alert, exercise caution, and do not go out
alone after dark. Learn the customs of the country you are visiting. In some cultures, the position of women
in society differs drastically from the situation in the United States. Be aware of this and keep in mind as you
encounter situations that may seem unfair or discriminatory.
Below are some direct quotes from students who traveled and lived abroad on the subject of women abroad.
They offer a range of experiences:
• “Women alone are not safe from harassment. Pretend you don’t hear. Pretend you are preoccupied.”
• “Dress conservatively and never sit in empty areas.”
• “Be as aware when traveling abroad as you are when you travel at home. Just be aware of yourself and your
surroundings and make smart decisions.”
Try not to take offense at whistles and other gestures of appreciation, regardless of whether they are compliments, invitations, or insults. Realize that, in many countries, these gestures are as much as part of the culture
as is the food, history and language.
But if a situation is dangerous—if you are made to feel uncomfortable—then act as if it is. Be extra careful
when giving your trust. This applies generally, but is especially important when traveling alone. Avoid being
out alone at night in unfamiliar territory—on the street, in parks, on trams, on trains. If, for example, at night
you suddenly find yourself alone in a train car, move to another one where other people are sitting. Be alert
and do not go out alone after dark. Discuss any situations which make you feel uncomfortable with the onsite director, or other staff member.
VIII. TRINITY POLICIES AND PROCEDURES
Conduct and Disciplinary Rules:
Even though you are on a non-Trinity program, you are bond by your code of conduct here at Trinity College, and the code of conduct, rules and regulations of your program. If you are in violation of the aforementioned, you can be sent home, and face disciplinary action at Trinity College.
You are reminded that you are expected to behave as a guest,
For essentially that is what you are -- there by permission of government authorities and that of your immedi31
ate hosts. Your relationship to your living environment therefore requires a little adjustment in your thinking.
Serious misbehavior by students studying abroad is uncommon. When it does occur, too much alcohol is
generally the culprit; and the thoughtlessness of a few jeopardizes the whole program. Such lack of consideration for others is simply not acceptable. Your program Director has the authority to impose appropriate
sanctions. In an extreme case, the program may require a student to withdraw altogether and be sent home at
his/her own expense.
You may have to sign (or have already signed) an agreement or conduct code for your program. Please take
the time to read it carefully, as you will be held to the standards in that document.
Remember – you are a guest of your host country and must comply with their laws, rules, and customs. You
will be expected to act in a responsible and considerate way, not only toward your host, but towards your
peers as well.
Drugs and Alcohol:
In a foreign country, you are subject to the laws of that country and are not protected by U.S. laws. Ignorance
of the law is not an excuse for non-compliance. It is important that you learn about local laws and regulations
and obey them. Approximately 3,000 Americans are arrested abroad each year. One-third are arrested on drug
charges. Many countries do not provide a jury trial or accept bail, which could mean a lengthy pre-trial detention. In addition, prison conditions in many countries can be extremely harsh and officials may not speak
English. You could face very stiff fines or sentences if found guilty of a crime. If you violate a nation’s laws,
neither the program, Trinity College, or the U.S. Embassy will be able to help you.
Local rules and customs regarding alcohol are much different than in the U.S., and public drunkenness is very
much frowned upon abroad. Students can, and in fact frequently are, arrested for being intoxicated in public
areas, and for drunk driving. Please conduct yourself accordingly.
Academic Standards:
Attendance
As defined in the Trinity College Handbook, Trinity expects students to attend classes regularly. Your specific
program will also have attendance regulations you are expected to follow. There is also the understanding that
individual instructors may further define attendance requirements for their specific courses. This same expectation holds true for programs of study undertaken abroad. Depending upon the particular program, loss of
credit or a failing grade may result from a violation of the program guidelines, so be sure you know what is
expected of you.
Intellectual Honesty
In accordance with the Trinity College Student Integrity Contract (Student Handbook), students are expected
to abide by the highest standards of intellectual honesty in all academic exercises. Intellectual honesty assumes
that students do their own work and that they credit properly those upon whose work and thought they draw.
It is the responsibility of each student to make sure that he or she is fully aware of what constitutes intellectually honest work in every examination, quiz, paper, laboratory report, or other academic exercise submitted
for evaluation.
For a complete description of the Trinity College Student Integrity Contract, see the Handbook section on
Intellectual Honesty, http://www.trincoll.edu/StudentLife/DeanOfStudents/student_handbook.htm.
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Regulations regarding behavior
All students studying away are expected to know and abide by all college and program regulations, including
the prohibition regarding the unacceptable behaviors described below:
1.Conduct unbecoming of a participant. This includes, but is not limited to, disturbance of the peace;
disorderly or indecent conduct; physical or verbal abuse or assault; threats; intimidation; coercion; and
conduct that threatens, instills fear, or infringes upon the rights, dignity and integrity of any person; any
conduct likely to lead to violence; harassment; and/or hazing.
2.Attempted or actual theft of, or misappropriation of another’s property or services. Attempted or actual
damage, defacement, or destruction of property.
3.Knowingly furnishing false, inaccurate, or misleading information to or about the College/Program.
4.Refusal to comply with a legitimate request of a program staff member.
5.Behavior which endangers the health and safety of oneself or of others.
6.Unauthorized access to program facilities.
7.Possession, use, duplication, or distribution of program keys or access codes without permission
8.Dishonesty such as forgery, including forging another’s signature on official forms.
9.Disruption of the orderly processes of the program, involving obstruction or interference with teaching,
administration, or other program activities.
10. Failure to abide by the operating regulations of academic and non-academic offices and departments
related to the program.
11. Misuse of program, state, or government issued instruments of identification.
12. Violation of legal statutes in the host country.
13. Failure to comply with any Trinity College policy or regulation including, but not limited to:
• Application Agreement for International Programs
• Acceptance Agreement for International Programs
• Code of Conduct for International Programs
• Trinity’s Integrity Contract
• Trinity’s alcohol Policy and Regulations
• Trinity’s drug Policy and Regulations
• Trinity’s policy on Sexual Misconduct
• Health regulations
• Housing regulations
Be sure that you have read the Trinity Student Handbook; you are responsible for the rules, regulations, and
policies it details: http://www.trincoll.edu/StudentLife/DeanOfStudents/student_handbook.htm
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IX. Getting the Most From Your Time Abroad
A main theme of the orientation process is that “being there is not enough.” If the experience is to pay off for
you in the full sense, you will have to take charge of your life in new ways. You will find, for example, that you
will have to supply much of the “rhythm and pace” to your life abroad. Many of your normal habits and obligations will simply have not relevance outside the US and you will have to build new daily patterns. Similarly,
you will almost surely want to meet local residents as quickly as you can, but this won’t just “happen.” You will
have to develop a strategy to maximize your social contacts. This may mean involving yourself in all kinds of
things that would not normally attract you.
Above all, you must develop new intellectual and cultural interests. If you do not have projects to pursue or
interests to cultivate, time will drift and you will constantly be “waiting” for something to happen to you. It
probably won’t. The direction, the force, the interest and the independence in your life will have to be supplied by you.
How do you go about developing “rhythm and pace” in your life? How do you make social contacts outside
your ordinary pattern? How in the world do you actually pursue a so-called “intellectual and cultural interest” to get the results of which we are speaking? There are many answers to these questions and they will be
different for everyone.
By way of example, we offer the following ideas. The details are variable, and you may not share the interests
mentioned below. This is ok, but do find something that will help unlock your host country for you in an
interesting way that is meaningful for you as an individual. You have a semester studying away. What exactly
are you going to do with it?
Example A: Cultivating Fluency in the language of your host country
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Attend local films once or twice a week
Attend local plays
Ask the faculty to alert you to important lecturers
Watch local TV
Read local newspapers and magazines
Talk to locals whenever you have an opportunity
Example B: Become an Art Lover
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Expand on what you learn in one or more of your classes by visiting sites and museums.
Attend art gallery shows
Exhaust (if possible) the art of your city doing day trips
Develop a program of private reading and studying
Keep a journal of experiences and impressions for future reference
Example C: Become an Urbanist – Study the city as text
If cities and landscape and quality of life excite you, you might want to focus in a conscious way upon the
urban environment. How is it managed? What makes it what it is? What is different?
• How is the city planned? How is pollution controlled? How does transportation work?
• Study the geography of cities or towns elsewhere in the country.
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• Study who has the power, what type of government there is, and how things are run.
• Photograph and catalogue important monuments, new developments, interesting architecture, ethnic
neighborhoods, etc.
• What are the problems you see in the city? The tensions? What do you see that you like – what ideas
would you like to see the U.S. emulate?
• Enlarge your comparisons to the nearby cities and countryside. Visit outlying areas of the city.
• Try to discover the methods by which different environments keep their special character, i.e. preservation and restoration.
Other ways to get out there and get involved:
• Try to meet local residents. Such conversations will also help your language. You are more likely to
meet locals if you travel in smaller groups
• Join a local sports club
• Get to know your neighborhood; frequent a local café and become a regular – this makes it easier for
you to meet people.
• If you are studying in a foreign university, make yourself start conversations with local students –
reach out
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