The Official Newsletter of the Alamo Dressage Association Journal

Transcription

Stall Street
The
July-Sept 2012
Journal
The Official Newsletter of the Alamo Dressage Association
The Stall Street Journal is published monthly by, and for, the members of the Alamo Dressage Association.
We are on the web at www.alamodressage.org
IN THIS ISSUE
Fall is finally here and we kicked it off our Fall Dressage
Show and second annual Ride for the Cure Dressage
Team Challenge on September 8th and 9th. This year
our teams raised over $3,000. The winning team was In
 Schooling Show Champs
the Irons/Campbell-Urban who raised over $1,900 to
give their team a score of 80.898% The team won em Ride for the Cure Pictures
broidered coolers courtesy of Dover Saddlery. Team
members included Jennifer Delmer, Vicki Krebs Fall Show Award Winners
bach, Charles Villasenor and Susan Han Membership Meeting 11/14 cock. Charles Villasenor raised the most money (over
$1,400) to win the biggest fundraiser award The second place team was Double D who
won embroidered saddle pads also courtesy of Dover Saddlery! Ashley Hammill,
Kristin Moore, Sarah Sell and Aubrey Buenger raised over $1,000 to earn a score of 72.58%. Last but not least was
the Bobble Heads, Kathleen McCarty, Laurinda Norwood, Sarah Box and Kathleen Reynolds. Their combined score was 67.53%. All winners received beautiful neck ribbons, goodie bags and a magazine subscription to SELF,
Bon Apetit, Architectural Digest or GQ. Special thanks to Elizabeth Garretson, Lauren Garretson’s mom, for donating $250 to Ride for the Cure! If you missed out on the fun this year join us next year on September 7, 2013! Kudos
to our Show Manager, Cheryl Harlin and Volunteer Coordinator, Carolyn Vandenburg who did a wonderful job!

Freestyle Symposium
Next month don’t miss our annual membership meeting on November 14, 2012 at In the Irons. Board members will give
their reports and we’ll have door prizes! Next is our 2nd annual Schooling Show Championships and open schooling
show on November 17 and 18th at the San Antonio Rose Palace. The schooling show is two days plus Championship
classes on Sunday. New this year we are offering Western Dressage! Western Dressage is becoming very popular across
the country and currently there are no shows in our area that offer these classes. Western Dressage tests are similar to
our dressage tests but gaits are referred to jog/trot and lope. Different rules apply regarding tack and attire. ASTM approved helmets are not required for Western Dressage but we will require ASTM approved helmets at our show for safety
and insurance reasons. To learn more about Western Dressage go to http://westerndressageassociation.org. Prize list
for the show is available on our website at www.alamodressage.org. The closing date is November 2nd!
Start collecting your scores for our annual awards program. Tests are due November 26th to be eligible. Visit our website and click on the Awards tab for application.
In January our Freestyle Symposium is on January 12-13! Applications for riders are due by November 15th. These
riding spots will fill fast. For rider application and auditing information also visit the Education page of our website!
Finally, keep our friend, Don Jones from the San Antonio Rose Palace in your prayers. He is recovering from surgery.
That’s all for now! Happy Fall Riding!
Alamo Dressage Association is a Group Member Organization of the U.S. Dressage Federation. ADA’s members are
automatically USDF group members. For USDF Participating Membership, members must apply directly to USDF. Submissions close the 10th of the month prior to publication. Please send submissions to Arlene Gaitan at [email protected] or [email protected]. ADA can be found at www.alamodressage.org
Alamo Dressage Association Monthly Newsletter July-Sept 2012 1
Phone: 210-651-6202
Fax: 210-651-1557
Emergency Contact
Day or Night:
 General Medicine
 Surgery  Reproduction
 Dentistry  Therapeutics
 Acupuncture  Endoscopy
 Advanced Digital Radiography
 High Digital Ultrasonography
www.BrackenEquine.com
18675 Marbach Lane
San Antonio, TX 78266
Monday - Friday: 8 a.m. - 6 p.m.
Freestyle Symposium—January 12-13, 2013
Don’t miss this Symposium sponsored by ADA and Central Texas Dressage Society (CTDS). Cynthia Collins from
Luna Tunes is our clinician!
Location: Diamond M Dressage, 998 Hard Luck Rd, Marion TX 78124
Benefits of attendance include:
1. Riders and auditors, you will leave the clinic with a greater understanding of the freestyle process and how freestyles
are judged.
2. You will see first hand how the appropriate music can enhance the horse's gaits.
3. You will also observe how choreography is developed based on musical phrases, level, and skill of the horse and rider.
4. You will learn how music can help riders to regulate a consistent tempo which can lead to relaxation, the basis of the
training scale.
Demonstration Rider opportunities are available for $250 (ADA and CTDS members) or $300 for non-members for the
weekend. This includes a $150 discount on a freestyle designed by Cynthia Collins! Applications are accepted on a first
come first served basis.
Auditors are welcome and encouraged for all sessions (bring a chair): $30 per day or $50 entire event for ADA and CTDS
members. Non-members $50 per day.
See application in this issue! FMI! Carolyn Vandenberg 210-215-2423 or email [email protected]
Sixty Equestrian Center
830-980-9573
Silv
er S
pon
-
We specialize in dressage and hunter
jumper lessons for children and adults.
We have a wide range of school horses
available for all levels of riders.
We offer training for all from
four-year-olds to forever young!
Lisa Mattson
A Message from Fall Show Management
Show Manager—Cheryl Harlin
With pleasant weather during the busy weekend, the 2012 San Antonio Fall Dressage I & II on September 8-9 at the San Antonio
Rose Palace was another successful rated show for the Alamo Dressage Association (ADA). That accomplishment occurred with the
dozens of committed volunteers dedicated to doing superior work at the competition. We appreciate the indispensable teamwork and
outstanding efforts of all our friends, show management, officials, supporting staff, and generous sponsors.
Advance and final team at the show facility, the audacious arena crew was led by ADA Recognized Show Chair/Volunteer Coordina tor
Carolyn Vandenberg, her daughter Erika Vandenberg who brought her boyfriend Tom, Arlene Gaitan, Rachel Harlin, and Zoe Zeller
who boldly assembled/dismantled the two rings, canopy, judges’ box, and show trailer contents during dusk on the Thursday night
prior to and past the conclusion of the show. Also, the stabling crew of Cel Cox and Kim Dunlap diligently posted assignment chart and
stall/tack cards. Jan Johnson graciously welcomed and registered the volunteers, distributed lunch tickets and volunteer door prizes.
Our head scorer Karen Peacock and her crew of score checkers Penny Philips, Renee Hausman, KC Blaemire, Leslie Johnson, and
Linda Pedde skillfully ensured the test results were posted in a timely manner. Carolyn enlisted the valuable help of scribes : Judy Allison, Pam Gouger, Renee Hausman, Kathy Fant, and Debbie Kosierowski. The runners did a superb job supplying the tests from the
judge’s booth: Avery Philips, Rachel Harlin and her cousins, Zoe Zeller, Sarahbeth Brickman, Connie Burkhardt, and Kirsten Lauter,
Susanna Fechner, and Colleen Gaitan.
Kathy Lubianski, the ADA Treasurer and ring steward chair, enlisted the following talented individuals for equipment checking, warmup/lunging supervision, emergency response, and rider class check-in: Selma Kovars, Luke Johnson, PJ Hardin, Gaby Perkins, Terrie
Hargrove, Arlene Gaitan, Kris Paledes, Ron and Ginny Golenski, Jennifer Brewer, and Marlene Nash. Kathy also competed, averag ed
high point award scores, stewarded, and handled show fund transactions with poise.
Through research and determination, our ADA Awards Chair Leeann Loughlin Donovan introduced/ oversaw over a dozen new breed
and special awards to our competitions. We thank her and the following sponsors for some of those awards: the Alamo Arabian Horse
Association for the Arabian and Half-Arabian High Point; Molly Porter Burke for the Quarter Horse High Point; Judy Allison, Molly Porter Burke, Sarah Jane Martin, and Carolyn VandenBerg for the Dressage Foundation Benefit Class (First Level Test 2 for the adult
amateur division); 4R Performance Horses for the Junior/Young Rider High Point, and William Askins for the Janet Askins Adult Amateur Memorial.
The Ride for the Cure coordinators, Karen Silvers and ADA president Arlene Gaitan who was also the show program editor, did a wonderful job coordinating the dressage team competition, prizes, sponsors, donations, publicity, and team results/award presentations.
Our announcer and former ADA president Douglas Christensen provided the distinctive voice of master of ceremony. He also provided
MC training to a friend adding colorful commentary and introduction of competitors of ring 1.
Carolyn VandenBerg, Hilary Harper, Penny Philips, and Bill Eash of hospitality assisted with the transportation, lodging, and schedule
of our officials.
Once again, the Col Russell Equestrian Center representatives were willing and geared up for any duty at the show as runners, show
office, and floaters: Jessie Orbelo, Jennifer Hill, Bobbi and Charis Castillo, Alana Auber, and Natasha Flinn.
We thank the staff of the San Antonio Rose Palace (Don, Mary, Federico and crew), judges Beverly Rogers, Joan Humphrey, and
Richard Howard, and technical delegate Marilyn Kulifay, show secretary Mary Mobley, on-site farrier William Thomason (and his family), braider Bree Bell, Leon Valley Volunteer Fire Department medics, equine vets and staff at Kendal County Equine Clinic a nd Retama Equine Hospital, and ADA show committee/board and Junior/Young Riders.
Additionally, we recognize our numerous sponsors who supported the show, and vendors for their generous Ride for the Cure dressage team donations: Christine Munoz of Bridle Suite of Texas, Katherine Jacoby of Eventing Shop, and Dover Saddlery. ADA Vic e
President Jennifer Delmer splendidly pulled in a few new sponsors and initiated the AQHA recognition paperwork for this fall’ s show.
Robin Gaines of Equine Productions donated a class videography for the silent auction for Ride for the Cure, and photographer Deb
Johnson who donated her service at the Cure awards presentation. Furthermore, we’re grateful for all the numerous participants and
coordinators of the silent auction. Karen Bishop was vital in closing out the prizes.
Finally, we’re especially grateful to our family and friends for their patience, understanding, and sacrifices while putting on a fun and
friendly show. Thank you, all volunteers, for your service and hard work this season. Working with you is a complete joy!
Looking forward to the next show,
Cheryl Harlin, Fall Dressage Show Manager and Carolyn VandenBerg ADA Recognized Show Chair
2012 USDF Annual Convention—Dec 5-8th
Education, Fun & Friends!
The United States Dressage Federation (USDF) will be hosting its 2012 annual convention in New Orleans, December 5 - 8. Dressage enthusiast from all around the country will gather to further their dressage education, get more involved with the sport, and
share experiences and achievements with peers and friends. Mixed in with the sights and sounds of New Orleans this years’ Adequan/USDF Annual Convention promises to be unforgettable!
Legends of the sport, such as USDF Hall of Fame Inductee and Olympian Hilda Gurney, world renowned speaker Dr. Hilary Clayton, and an impressive line-up of horse health and industry experts will be presenting a wide range of educational topics. Roundtable discussions, open forums, and interactive meetings provide the opportunity for gaining insight into USDF programs and comparing notes with peers from across the nation.
Education topics and interactive sessions include harmonizing with your horse, the relationship between conformation and mechanics in the performance of the dressage horse, joint disease in the equine athlete, the importance and effective incorporation of
carbohydrates in a horses’ diet, minimizing the risk of colic, and rider strength and fitness. There are also opportunities to learn
more about equine insurance, USD programs, professional continuing education and networking, and local clubs. The always popular GMO Roundtable discussions will cover topics such as creating surveys, hiring show management, motivating members to join,
insurance needs for GMOs, and USDF e-TRAK as a member benefit.
A special event, “Looking Back at London” will provide an opportunity to hear from an entertaining array of Olympic guests, who
will share their Olympic experiences and provide insight into what happened behind the scenes.
On Friday and Saturday, join us for the Board of Governor’s General Assembly where all of the yearly USDF decisions will be made
and delegates will vote for USDF President, Treasurer, and Regional Director for all even regions. Also, special recognition of GMOs
and regional volunteers will take place with the awarding of the GMO Newsletter Awards, Website Award, Photography Award and
recognition of the Regional GMO Volunteers of the Year. Make sure to be in attendance to have your voice heard, to receive your
awards, or to support your fellow GMOs and volunteers for their outstanding achievements!
The highlight of the convention will be the Salute Gala and Annual Awards Banquet. Join your friends in a festive, Mardi Grasthemed, masquerade ball as we honor Hall of Fame inductees, Olympians, leaders of the sport, and annual award recipients.
The Southern Eventing and Dressage Association (SEDA) will be extending southern hospitality and hosting an authentic Cajun
welcome party at Mulate’s, a local venue providing food, music, and atmosphere that must be experienced to believe.
The convention host hotel is the Sheraton New Orleans, just steps from the heart of the historic French Quarter. Dine at some of the
finest restaurants in the country, experience the architecture of an old world city, and enjoy the music, culture, and flavor that is
New Orleans with a stroll down Bourbon Street, a hot Dixieland band, and even hotter Creole cuisine.
As they say in New Orleans, “Laissez les bon temps rouler!” (Let the good times roll!) To find out more about participating, visit
www.usdf.org/convention
Stephan Hienzsch
USDF Executive Director
Ride for the Cure—September 8, 2012
Top: Ride for the Cure winning team—Left to right: Charles Villasenor, Susan Hancock, Jennifer Delmer and Vicki Krebsbach.
Bottom: Ride for the Cure reserve team—Left to right: Ashley Hamill, Kirsten Moore, Sarah Sell and Aubrey Buenger
Photos courtesy of Debra Johnson. DebJPhotos.com
ADA Fall Show Scenes—September 2012
Top left: Show Manager, Cheryl Harlin, left with Mary from the Rose Palace, Top right: Volunteer, Renee Hauseman, left with ADA
President, Arlene Gaitan
Bottom left: Doug Christiansen, show announcer and a friend, Bottom right: Junior volunteers—Rachel Harlin, center, with her
cousin and right, Ashley Hamill’s daughter (what a cutie!)
ADA Fall Show Scenes—September 2012
Top left: Show Committee and Volunteer Chair, Carolyn Vandenberg with Don Jones from the Rose Palace, Top right: Awards
Chair, LeeAnn Loughlin,
Bottom left: Head Scorer, Karen Peacock with KC Blaimire, Bottom left, Leslie Johnson’s mom, Jan, mans the volunteer check in
desk .
ADA Fall Show Award Winners—September 2012
Top right and left: Brittany Silvers won the Cindy Joiner ADA High Point Award and the High Point Junior Award sponsored by 4R
Performance Horses. Bottom left: Jennifer Delmer won the Dressage Foundation Benefit Class. Bottom right: Jane Jorgensen won
the Janet Askins Memorial High Point Award sponsored by Janet’s husband, Bill Askins.
July Board Meeting Minutes—Approved
Meeting Date: July 18, 2012
I. Call to Order
President Arlene Gaitan called the meeting to order at In the Irons at 6:47 p.m.
II. Board of Directors Roll Call
Board of Directors present was the following: Arlene Gaitan (President), Cheryl Harlin (Secretary/Sponsorship), Kathy Lubianski
(Treasurer), and Carolyn Vandenberg (Education Chair/Recognized Show Chair), and Kathleen Reynolds (Member-at-Large Chair). Membership attendee and guest were Cecilia Cox and Kathryn Bryant respectively.
III. Approval of Today’s Agenda
Kathy Lubianski moved to approve the agenda; Cheryl seconded. The motion was approved.
IV. Approval of Previous Board of Directors (BoD) Meeting Minutes
Cheryl moved to approve ADA’s previous BoD meeting minutes; Carolyn seconded. The motion was approved.
V. President’s Report
For the USDF Region 9 Summer business meeting held at Oklahoma City, OK on August 18, 2012, Jennifer moved to allot $1,000 from
ADA funds for transportation and lodging for the business meeting; Cheryl seconded. The motion was approved. With an ETD of the Friday
prior, the projected attendees are the following: Arlene, Jennifer, Carolyn, and Cheryl. Membership attendee may be Cel Cox.
VI. Vice President’s Report
No report
VII. Treasurer’s Report
Kathy reported ADA current balance sheet as of June 30, 2012 of $29,793.76 with Frost checking balance of $25,618.96 and youth account of $4,174.80. She also prepared a June 24 schooling show profit and loss statement indicating an income of $2,100.00 and expense of
$714.96; the net income was $1,385.04. For ADA’s Profit and Loss statement from October 2011 through June 2012, the total income was $51,
846.53 and expense was $61,647.83; the net income was negative $9,801.30. Also, Kathy and Arlene are still resolving a “no sufficient funds”
transaction/$35 returned check fee from the April recognized show; the recognized fall show secretary will be informed of the matter if a related
entry is received.
VIII. Secretary’s Report
Sympathy cards were sent, and in lieu of flowers, a gift card was obtained for an injured ADA Jr/YR member.
IX. Member-at-Large Chair’s Report
Kathleen is refining the completed volunteer hours which will be separated and alphabetized between ADA members and non-members.
X. Newsletter Editor’s Report
Arlene created and published the last quarter’s ADA newsletter.
XI. Junior/Young Riders Chair’s Report
No report
XII. Education Chair’s Report
Carolyn planned a presentation on the latest findings/news on equine parasite control to be delivered from a Merck representative on
August 22 at 7:00 pm at In the Irons; the ADA BoD meeting will be scheduled on the same day and place but to start at 6:00 pm.
Additionally, she reported working with CTDS President Tina Zehnder on a joint freestyle clinic with Cynthia Collins of Luna Tunes in
January 2013 (possibly 11th, 12th, and 13th of the month which need confirming) and is considering locations to host the event. She and other will
look into contacting Vera Muckleroy to firm clinic location. The 2-hour lecture may be moved from Friday night to Saturday morning if scheduling permits. A minimum of at least five riders is projected. Possibly the clinic profit may go towards the future freestyle prize money (split profit
at 60% for 1st place-30% for 2nd place-10% for 3rd place) at schooling show. ADA and CTDS will be reimbursed for clinic expenses. Carolyn
will prepare the freestyle clinic flyer for the USDF Region 9 summer business meeting in OKC and plans to publicize the event through the
USDF Region 9 website banner ad with Omnibus and the San Antonio Fall Dressage I & II show program. She will also look into lodging in
New Braunfels/Seguin and audiovisual set up at the clinic facility. Based on a first come, first served, a clinic rider’s deposit is estimated to be
$150 which maybe refundable. A clinic reservation list will be established. Carolyn will attempt to obtain USDF University credit for the event
along with The Dressage Foundation and USDF Region education grants. She will discuss clinic details with CTDS president at the USDF Reg 9
meeting.
July Board Meeting Minutes—Approved, cont...
XIII. Committee Reports
Recognized/Rated Horse Shows: A.) For the September 8-9 recognized show, Arlene, Cheryl, Leeann Loughlin, and Kathy will coordinate with scorer Karen Peacock/show secretary Mary Mobley on awards scoring. B.) The board recommended the show secretary will account for both incomplete and late entries and apply the appropriate fees. The board requests show secretary report on
entry arrivals and postmark date at approximately two weeks after the closing date. The closing date will remain at August 17,
2012. C.) Carolyn will firm the SA Rose Palace welcome party for Sep 8/5-7pm at $400.Arlene will coordinate contracts with
judge Richard Howard and show secretary Mary Mobley. D.) An agreement or contract will be created for the show EMT, farrier,
and veterinarian by Cheryl. E.) Show high point awards will be averaged from Intro to Second Levels, but Third to FEI Levels
will be based on highest points attained. F.) Kathy will assist Carolyn with the silent auction; donations from the membership are
welcomed. G.) Hilary Harper will assist Carolyn with hospitality and lodging for the show officials. H.) Douglas Christensen will
be show announcer. I.) Arlene has obtained Ride for the Cure items for the rider goodie bags and prizes; she has worked with the
Christine Munoz and Kathy Jacoby. J.) For the Sep show, Kathy will coordinate ring stewards; Cel Cox will coordinate runners
and stabling; Carolyn will coordinate scribes. K.) Cheryl will create a Constant Contact to announce show volunteers, silent auction, and sponsorship requests, and Ride for the Cure test dedications to be announced. L.) Arlene will attempt to contact Fran
Dearing as a back-up judge if entries increase. M.) Three formal contracts need signing: two judges and one show secretary. Official’s and ADA’s contact info should be included on future contracts. N.) Prize list will need updating by Carolyn and Cheryl.
Membership: No report; the board requested a current membership roster for the officers for show purposes (ADA member only high
point award, volunteer hours, etc.).
Website: No report
Banquet: No report
Awards: The ADA Year-End awards application will have a new deadline for the current year; Arlene will contact Bill Askins on suggestions of Janet’s award.
Sponsorship: Cheryl mentioned fall show sponsors are in place and request for more from the membership and board with deadline of
August 24. Cheryl and Carolyn suggested each board member to provide a sponsor and two silent auction items for the fall show.
Jill and Jennifer will attempt to contact Wheeler’s Farm and Ranch.
By-Laws: No report; Kathy will assist in reformatting.
Schooling Show: The June 24 ADA schooling show at Col Russell Equestrian Center was a success! ADA raised over $1,300. Per Cel
Cox, Col Russell would like ADA to return for future schooling shows with possibly having warm-up under cover and class ring
uncovered. For the championship schooling show, a show manager is needed and Fran Dearing will be the judge.
Calendar: Per Arlene, the ADA website calendar has been updated.
XIV. Unfinished Business
1. ADA Show Awards: In memory of Cindy Joiner, the ADA member high point award has been established for each show day of the
Sep 8-9 recognized dressage competition by Leeann Loughlin.
2. ADA Picnic: Possibly in October, Wm Thomason’s place could be the site of the club picnic.
XV. New Business
1. USDF National Convention in New Orleans: Tabled.
2. Appointing GMO Delegate/Proxy for USDF Convention (Aug 31 deadline application): Cheryl volunteered to be GMO delegate;
Arlene will submit paperwork to USDF.
XVI. Adjournment
Kathleen moved to adjourn the meeting at 8:38 p.m.; Kathy seconded. The motion was approved. The next meeting will be scheduled on
Aug 22/6:00 p.m. at In the Irons.
August Board Meeting Minutes—Approved
Meeting Date: August 22, 2012
I. Call to Order
Board of Directors present was the following: Arlene Gaitan (President), Jennifer Delmer (Vice President), Cheryl Harlin
(Secretary/Sponsorship), Kathy Lubianski (Treasurer), Carolyn Vandenberg (Education Chair/Recognized Show Chair), Kathleen
Reynolds (Member-at-Large Chair), and Jill Ammann (Jr/YR Chair). Membership attendees were Cecilia Cox and Kim Dunlap.
Cheryl moved to approve the agenda; Carolyn seconded. The motion was approved.
Jill moved to approve ADA’s previous BoD meeting minutes; Carolyn seconded. The motion was approved.
Arlene discussed Southwest Dressage Championship coordinators are looking for some volunteers. Houston Dressage Society is requesting silent auction items and volunteers for this year’s regional championship show. For USDF Region 9 items, Horse
Person of the Year nominations are due in September; the next region’s summer business meeting will be held in Ft Worth.
VI. Vice President’s Report
Jennifer offered to host the Region 9 Summer Business meeting in San Antonio. She welcomes host site suggestions (hotel to
cover food, lodging, and conference) and planning recommendations.
Kathy reported ADA current balance sheet as of July 31, 2012 of $28,257.48 with Frost checking balance of $24,208.62 and
youth account of $4,048.86. For ADA’s Profit and Loss statement from October 2011 through Jul 2012, the total income was $51,
941.53 and expense was $63,279.11; the net income was negative $11,337.58. Also, Kathy and Arlene resolved the “no sufficient
funds” from the April recognized show.
No report
Kathleen will update the volunteer hours and break it out by members and non-members.
Arlene created and published the last quarter’s ADA newsletter.
Jill reported the August show was cancelled and Jr/YR President Brittany Silvers returned home from camp.
Carolyn reported working with CTDS President Tina Zehnder on a joint freestyle clinic with Cynthia Collins of Luna Tunes in
January 2013 (possibly 11th, 12th, and 13th of the month which need confirming) and is considering locations to host the event. She
and others will look into contacting Vera Muckleroy to firm clinic location.
Recognized/Rated Horse Shows: A.) For the September 8-9 recognized show, the photographer will be updated of ride time
changes. The board recommended the show secretary will account for both incomplete and late entries and apply the appropriate
fees. The Sat/Sep 8 show will start at 9:00 am to allow ample arrival time of volunteers, EMT, and officials. The Sun/Sep 9 show
August Board Meeting Minutes—Approved, cont...
will start at either 8:00 am or earlier to accommodate officials’ departure times. Carolyn will firm the SA Rose Palace welcome
party for Sep 8/5-7pm at $400. Cheryl and Carolyn recommended having the overall volunteer schedule firmed at the least by the
Monday before the recognized show or earlier; therefore, the ride schedule must be firmed approximately two weeks before the recognized show. B.) Leeann Loughlin is coordinating the new and old awards. C.) Arlene reported the contributions/donations of Dover, Bridle Suite of Texas and the Eventing Shop for Ride for the Cure. D.) Carolyn requested silent auction items for the show.
Membership: No report; the board requested a current membership roster for the officers for show purposes (ADA member only
high point award, volunteer hours, etc.).
Website: No report
Banquet: No report
Awards: The ADA Year-End awards application will have a new deadline for the current year.
Sponsorship: Cheryl mentioned fall show sponsors are in place and request for more from the membership and board with deadline
of August 24.
By-Laws: No report
Schooling Show: For the championship schooling show, a show manager is needed and Fran Dearing will be the judge. The open
show will include western dressage; riders may not cross classes between western and traditional dressage. The prize list should
cover “no sufficient funds statement” with payments clear and helmet compliance. Arlene will make a show flyer and suggested paying fees for the SA Rose Palace arena/ring set-up.
1. ADA Picnic: Possibly in October, Wm Thomason’s place could be the site of the club picnic.
XV. New Business
1. USDF National Convention in New Orleans: Tabled; SEDA will request donations for event.
2. Appointing GMO Delegate/Proxy for USDF Convention: Arlene completed paperwork.
3. USDF Region 9 Omnibus sale: Each booklet will be priced at $8/copy to sell. Oct 20 is the deadline for GMO orders. Omnibus ad rate is $130 per show page. ADA will have two (spring and fall pages) at a total rate of $260.
4. 2014 USDF Region 9 summer business meeting/ADA BoD Mtg: See Vice President’s notes.
5. 2013 ADA BoD officer elections: Secretary and Member-at-Large; other appointments: tabled.
XVI. Adjournment
Jennifer moved to adjourn the meeting at 6:48 p.m.; Jill seconded. The motion was approved. The next meeting will be
scheduled on Sep 12/6:30 p.m. at In the Irons.
September Board Meeting Minutes—Approved
Meeting Date: September 12, 2012
I. Call to Order
Board of Directors present was the following: Arlene Gaitan (President), Jennifer Delmer (Vice President), Cheryl Harlin (Secretary/
Sponsorship), Kathy Lubianski (Treasurer), Carolyn Vandenberg (Education Chair/Recognized Show Chair), and Jill Ammann (Jr/YR Chair).
Member present was Rachel Harlin; guest present was Karen Peacock.
Cheryl moved to approve the agenda; Kathy seconded. The motion was approved.
Cheryl moved to approve ADA’s previous BoD meeting minutes; Carolyn seconded. The motion was approved.
For the September 8-9 show, Arlene reported the Ride for the Cure raised over $3,000, $108 from silent auction, and additional proceeds
from t-shirt sales.
Each USDF Region 9 Omnibus booklet will be priced at $8/copy to sell. Oct 20 is the deadline for GMO orders. Jennifer moved to purchase 15 Omnibus booklets at $8/copy for ADA to sell; Cheryl seconded. The motion was approved. Also, Jennifer moved to purchase two Omnibus ads at $130 per show (spring and fall) per page for a total rate of $260; Cheryl seconded; the motion was approved.
VI. Vice President’s Report No report
Kathy reported ADA current balance sheet as of August 31, 2012 of $26,226.95 with Frost checking balance of $22,178.09 and youth
account of $4,048.86. For ADA’s Profit and Loss statement from October 2011 through August 2012, the total income was $51, 941.53 and expense was $65,309.64; the net income was negative $13,368.11. Jennifer moved to approve the treasurer’s report; Cheryl seconded it. The motion was approved. Additionally, ADA will attempt to hire a certified public accountant possibly not affiliated with the club to handle tax filing.
After contacting the IRS, Kathy completed and resolved the organization’s amended 2010 tax returns.
At last month’s BoD meeting, Carolyn a motion was made a motion to correct the trip expenditure from $1,000 to $1,082.84 for the
USDF Region 9 summer meeting, Cheryl seconded it. The motion was approved.
Regarding the September 8-9 show, Kathy requested receipts for expenses. From In the Irons, an entry had no check enclosed; therefore,
no payment was charged.
Cheryl reported all get well and sympathy cards were mailed. Member Lisa Russell is currently rehabilitating for an injury.
No report
Arlene will create and publish the quarterly newsletter which inputs are due September 26.
No report; Kassidy Peacock is a long distant ADA Jr/YR member.
Carolyn reported working with Central Texas Dressage Society (CTDS) on firming details of the January 2013 Freestyle seminar with
Cynthia Collins of Luna Tunes on January 12-13 at Diamond M Dressage, 998 Hard Luck Rd, Marion, TX 78124. For the weekend, the seminar
includes a lecture and two (2) riding/music selection and choreography sessions: $250 for ADA or CTDS members and $300 for non-members.
If the rider uses Luna Tunes for a finalized freestyle, Cynthia will apply $150 of the rider’s fee toward the cost of the freestyle. Fees are due November 15 and slots are filled on first come first served basis (paid in full). The rider fee is not refundable, but rider replacement is acceptable.
Box lunches will cost $10 on Saturday. At Diamond M Dressage, the stabling fee is $35 daily feed and cleaning and $20 for just boarding not
including feeding and mucking. Auditors are encouraged to attend and bring chairs; fees are $30 per day or $50 for entire event for members and
September Board Meeting Minutes—Approved, cont...
$50 per day for non-members. Possibly two FEI riders from CTDS will attend symposium. Diamond M may have a new entrance at facility to
accommodate large trailers; Carolyn and others will make an advance trip to the facility. Carolyn is working on education grants for the seminar
and possibly sponsors for freestyle prize money; possible schooling show in March 10 or 17, 2013 to include freestyles; a Sat silent auction
might be planned for freestyle prize money. She will also look into acquiring USDF Freestyle Rules and Guidelines booklets. CTDS will assist
ADA in acquiring a sound system. Publicity outlets for the event are Lone Star Dressage and Constant Contact. The points of contact for the
seminar are Carolyn for ADA and Lisa Tannehill of CTDS.
Recognized/Rated Horse Shows: A.) Fall show summary: Cheryl and Carolyn thanked everyone who assisted and participated at the
September 8-9 show at the SA Rose Palace. All volunteers and show committee made the show run successfully. The show program editor produced a sharp booklet utilizing a new printer. The ring stewards, scoring office/runners/scribes/ribbons provided
timely class results. Leeann Loughlin smartly introduce/oversaw new and special awards. Arlene and Karen Silver did a wonderful job coordinating the dressage competition, prizes, and award ceremony. The hospitality and show secretary/stabling/volunteer
table effectively handled the officials and competitors/volunteers respectively. ADA was grateful to all sponsors and vendors who
supported the fall show. B.) The show manager will receive fee as applied to past managers plus expenses. ADA will possibly
need more show radios/walkie-talkies via purchase or rental. Carolyn suggested purchasing metric tape measure for arena set-up.
C.) If available, Karen Peacock will help with scoring at ADA recognized and schooling shows and could find a scribe. She also
recommended checking/matching tests with show day sheets/riding schedule for scribes, hiring facility personnel to set-up and
break down rings, and having Linda Pedde train as scorer. D.) Cheryl requested Sep 8-9 awards and score results be sent to Arlene
for posting on ADA website. E.) Dressage Ring: A recommendation was made to utilize SA Rose Palace staff to set-up/tear down
rings at our shows at about $750/three rings. F.) Kathy mentioned SA Rose Palace sign damage. G.) USDF Region 9 Omnibus
ads: See President’s Report
Membership: No report; Arlene relayed 111-113 current members. A suggestion was made to increase dues with further discussion at
the next meeting.
Website: No report.
Banquet: No report; Biga on the Bank is the scheduled site of the Jan 2013 Year-End Awards banquet.
Awards: No report.
Sponsorship: The ADA Sponsorship Levels will be revised for the 2013 season; Cheryl is updating non-retail vendors.
By-Laws: No report
Schooling Show: For the ADA Schooling Show Championship and Open Schooling Show on Nov 17-18, a show manager is needed;
Fran Dearing will be the judge. Arlene will set up the show prior to the show dates. The open show will include western dressage
which competitors can cross enter into traditional dressage classes.
1. ADA Picnic: Tabled.
2. USDF Region 9 Omnibus sales and advertisements: See President’s Report
3. USDF National Convention in New Orleans: Arlene presented various budget profiles with varying number of attendees with the
final registrants: Arlene Gaitan (President), Jennifer Delmer (Vice President), and Cheryl Harlin (GMO Delegate). Fortunately, the convention is
in our region this year. Carolyn moved to cap ADA convention budget at $2,000 for the three attendees; Cheryl seconded. The motion was approved. The attendees may register for the convention and submit receipts to treasurer. Arlene mentioned sponsorship for the convention; she
will contact USDF Region 9 Director for suggestions.
4. 2013 ADA BoD Officer Elections/general membership meeting: Arlene proposed the following timeline: Sep 14-Oct 12 for call for
nominations; Oct 19 for ballots mailed or emailed; voting Oct 19- Nov 18 (30 days); and Dec 1 to announce results. The positions for election
are Member-at-Large/incumbent Kathleen Reynolds and Secretary/incumbent Cheryl Harlin. Karen Peacock is considering running for an office.
XV. New Business
None
XVI. Adjournment
Carolyn moved to adjourn the meeting at 9:00 p.m.; Cheryl seconded. The motion was approved. The next meeting will be scheduled on
Sep 12/6:30 p.m. at In the Irons.
Volunteers Needed
WE NEED YOU!
ADA cannot function without volunteers….here are our current volunteer opportunities!

Quarterly Newsletter Editor

Website Editor

Show Hospitality Chairperson

Arena Set-up/break-down

Show Volunteers: Scribes, runners, ring stewards
(gatekeepers) and hospitality!
Contact Arlene Gaitan if you are interested in any of these positions!
[email protected]
830-751-2151
2012 ADA Annual Membership Meeting—Nov 14th
The Annual ADA Membership Meeting will be held on November 14th at 7pm
at In the Irons Equestrian Center. Come meet the board, listen to annual reports,
visit with friends, and win door prizes! Board meeting at 6:30 prior to membership meeting. Tamales and tea will be served! Bring a snack, salad, side dish or a
dessert to share! RSVP —[email protected] or 830-751-2151. See you there!
Voting Members
2012 ADA Officers
President/Newsletter : Arlene Gaitan,
830-751-2151, [email protected]
Vice President: Jennifer Delmer, 210-828-0361
[email protected]
Secretary: Cheryl Harlin, 830-228-4867 [email protected]
Treasurer: Kathryn Lubianski, 830-303-4198 ,
[email protected]
Non-Voting Members
Membership: Vicki Krebsbach, 210-698-0479,
[email protected]
Awards: Susan Hancock 830-779-2899,
[email protected] and Leeann Liese 210-859-1028,
[email protected]
Recognized Shows: Bill Eash, 210 872 7805, [email protected]
Member-at-large: Kathleen Reynolds, 210 3834152,
[email protected]
Schooling Shows: Pam Gouger, 210 316-8754,
[email protected]
Education/Recognized Shows: Carolyn Vandenberg,
210-215-2423, [email protected]
Junior/Young Rider
President: Kassidy Peacock, 210 872 –8628 ,
[email protected]
Junior/ Young Riders: Jill Ammann, 830-446-9312,
[email protected]
Upcoming Clinics
October 20-21 Alfredo Hernandez clinic.
Medina, TX. Riding spots available! Call or email Eva at 210-410-0688/[email protected]
for more information!
Nov 16-18 Joanie Bolton Clinic. Silver Oaks
Farm. Kerrville. Contact Cindy Dix Weathersbee
at [email protected] or call 830-792-3414.
December 8-9 Bill Solyntjes Clinic at Isabella Farms, Cypress, TX.
www.isabellafarms.com
ADA & CTDS Freestyle Symposium. January 12-13, 2013. Marion TX. See application
and article in this issue!
Alamo Dressage
Calendar of Events available online at:
alamodressage.org
4th Annual ADU Judging Seminar on February 2 - 3, 2013 will be presented by Christoph Hess the Director of Training for the German Olympic Committee for Equestrian
Sports. Georgetown, Texas. FMI visit the ADU
website www.AustinDressageUnlimited
Janet Foy Instructors Workshop: FRIDAY, February 15, 2013 at Twinwood
Equestrian Center , Simonton , TX. You
need not be a Certified Instructor to attend. FMI
Vera Muckleroy, www.texashorsebiz.com or 210213-4556
February 16-17, 2013, Stephen Peters/
Janet Foy Symposium held by HDS at the
Great Southwest. Katy, TX. FMI
www.houstondressagesociety.org.
BITS AND PIECES
Board Meetings are generally held on
the second Wednesday of the month at
In the Irons Equestrian Center beginning at 6:30 p.m. Dates and times can be
confirmed on the Calendar of Events
page of www.alamodressage.org.
Upcoming ADA Educational
Events:
Stall Street Journal Advertising Information
FMI: Education Chair, Carolyn Vandenberg
[email protected] or 210-215-2423
Classifieds: Members: 8 lines free/2 issues; nonmembers: $5/1-5 lines; $10/6-10 lines for 2 issues.
For Sale:
Commercial Advertisements
Full page:
$30
Quarter page::
$10
Half page:
$15
Business card:
$5
Quarter page: $10
Membership
Renewal
Time!
January 11-13-Freestyle Clinic
with Cynthia Collins
5yr. old GOV mare.bay, 16.2H. Passport, microchipped, registered with GOV. Is in the main
mare book. Horse has lots of talent. Would make
a nice dressage prospect, hunter jumper, jumper
or brood mare. Sire is Landkoenig. Puppy dog
temperament. Very willing and moving on verbal
commands.$10,000 negotiable. Also for sale new
Bates Cap. Saddle size 17 Brand new Ariat dressage boots size 9 with zip up the back. Contact
Holly Mydland at 210-382-5108
Don’t be late!
Our membership year
ends November 30th to
coincide with USEF and
USDF membership
years. Get your renewal
in before December 1st
to be included in our
roster to USDF!
Renewal application in
this issue!
Brittany Reynolds
Leslie Johnson
Karen Peacock
PJ Hardin
Jodie Carlson
Pam Gouger
Doug Christensen
Cel Cox
Maddie Ramon
Terrie Hargrove
Janet Burzlaff
Chris Smith
Kim Dunlap
Heidi Abshire
Becky Snell
Andy Guatemala
Bailey Nolte
Jennifer Brewer
Madeleine Ramon

The Official Newsletter of the Alamo Dressage Association Journal

Transcription

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