September - Will County Health Department

WILL COUNTY COMMUNITY HEALTH CENTER
GOVERNING COUNCIL MINUTES
September 6, 2006
The monthly meeting of the Will County Community Health Center Governing Council was held at the Will
County Community Health Center, 1106 Neal Avenue, Joliet, IL and was called to order at 5:45 p.m. by
Steve Davis, Chair.
ROLL CALL - Quorum Present
MEMBERS PRESENT
Steven Davis, Chair
Steve Wilhelmi, Treasurer
Pedro Frausto, Secretary
Mary Stokes
John Galvan
Geynell Lawrence
Joseph Karcavich, M.D
Mary Ann Deutsche
Sr. Rosemary Huzl
MEMBERS ABSENT
Alma Martinez, Vice Chair
Janice Walker
Billie Schimanski
Tirza Urizar
WCCHC STAFF PRESENT
Yolanda Shannon-Albert, CEO
Mary Coffey, COO
Dr. Daniel Gutierrez, CMO
Jan Gerkitz, Program Coordinator
Michelle Ronchetti, Program Coordinator
Lyyti Dudczyk, Program Coordinator
Jodi Schweitzer, Program Coordinator
WCHD STAFF PRESENT
John Cicero, Assistant Executive Director
Dave Delrose, MH Counselor I and Chief Union Steward
OTHERS PRESENT
Mary Tatroe, Assistant State's Attor'ney
MISSION STATEMENT
.
Steve Davis read the Will County Community Health Center's Mission Statement.
APPROVAL OF MINUTES - Motion
Moved: (Mr. Wilhelmi, second Mr. Galvan) to approve the regular meeting minutes of August 2,2006.
Motion carried.
Will County Community Health Center
Governing CouncilMeeting
Sept. 6, 2006
COMMITTEE REPORTS
Governance
.
Committee
The Governance Committee did not meet. John Galvan reported that an application has been sent
to an interested patient candidate and Mr. Walsh's office has a candidate that the BOH will vote on at
their September meeting for the appointed position to the Governing Council.
Coordinating
.
Committee
The Coordinating Committee did not meet.
Quality Committee
Due to the absence of Billie Schimanski, Chair of the Committee, Mary Coffey reported that the Quality
Committee did meet and reviewed all quality documents pertaining to the 330 Grant. The Committee will
meet again to make final revisions and will present their recommendations to the Governing Council at the
October 4, 2006 meeting. The Grant has to be submitted to HRSA by November 1, 2006 as part of our 330
funding renewal.
CQI Report
.
The September CQI Report and the July Patient Satisfaction Survey was presented by Michelle
Ronchetti as attached.
.
Discussion and comments followed the presentation of the reports.
.
Mr. Davis shared his recent experience as a patient here at the Health Center.
.
Ms. Shannon-Albert reported that we are looking at the walk-in systems of other health centers and
at soliciting grant support to purchase pagers for patients waiting to be called for their visit.
Finance Committee
.
Steve Wilhelmi, Chair of the Finance Committee, reported that the committee met prior to today's
Governing Council meeting. He then reported on the Financial Statement as distributed, reviewing
the schedule of revenues and expenditures for the month of July. Discussion ensued.
.
John Cicero recommended bringing Denise Bergen, the Health Department Billing Coordinator, to
next month's meeting to discuss enhancements to the current collection and billing process.
.
Committee will meet in two weeks to review Business Plan and present recommendations to
Governing Council at October 4, 2006 meeting.
EXECUTIVE REPORTS
CEO
.
.
Yolanda Shannon-Albert announced a total of 1,553 school physicals were performed for June, July
and August. Health Center staff will be honored and rewarded at the September Staff Day meeting.
The Health Center has seen an increase in the number of OB patients due to the fact that the OB
Providers in Kankakee are no longer accepting Medicaid patients. The Health Center is actively
looking into strategies to meet this increase. Ms. Shannon-Albert, Ms. Coffey and Dr. Gutierrez have
interviewed two OB/Gyn providers. Dr. Carris Archer was not eligible, as she was not qualified to be
Will County Community Health Center
Governing Council Meeting
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Sept. 6, 2006
on staff at Silver Cross Hospital (SCH), due to SCH's requirement that applicants must have
completed their boards within five years of completing their residency. Dr. Ramana Puppala is in
process of completing an employment application. Jan Gerkitz suggested a letter and phone call
campaign to our legislators to look into why the Kankakee OB Providers will not accept Medicaid OB
patients.
.
The Facility Review Committee that was formed from Health Center staff has reviewed existing
space and made some recommendations for maximum patient care. The glass panels in the front
circle kiosk will be removed to add five stations for a total of eleven collection stations, which will
provide coverage for billing and registration functions. Other systematic changes will be coming in
the near future.
.
The Health Center will be re-signing an agreement with the Stand Against Cancer Program, a
division of the Illinois Breast and Cervical Cancer Program (IBCCP). This program is a prevention
and screening program for women age 18 to 40 to receive breast, cervical and pap exams. The
women are required to be legal residents and have Medicaid insurance.
CHIEF OPERATING OFFICER
.
Mary Coffey introduced Jodie Schweitzer, the new Manager for Adult/Pediatric Services. Jodie
was promoted from within the Health Center and comes with nine years of experience in several
key areas of the Health Center.
CHIEF MEDICAL OFFICER
.
Dr. Gutierrez advised that two Nurse Practitioners have been hired. Melissa Geibel will work two
days a week in Pediatrics and Dolly Agba for three days a week in Internal Medicine.
.
.
Dr. Milo has returned from LOA and is working three % days a week.
Tomorrow morning Mary Kay Ayers will be interviewed for a Nurse Midwife/Advanced Practice
Nurse position. Silver Cross Hospital's bylaws do allow midwives to deliver babies.
OLD BUSINESS
.
.
The Cooperative Agreement is not an action item. The Board of Health is reviewing the document.
The final BKD Report should be received soon. A conference call (question and answer session)
with the BKD Representatives will be arranged. Governing Council members will be notified of the
date and time of the call.
.
The Family Planning Pharmaceutical Price Hike involved contraceptive price increases by Ortho
McNeil.
After negotiations, the Health Center will continue to purchase four out of the five
products.
.
Three CMA positions are posted and interviews will start next week.
"
Will County Community Health Center
Governing Council Meeting
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Sept. 6, 2006
NEW BUSINESS
.
Non-Competing Continuation Funding: Health Care Plan and Business Plan. Ms. Coffey reported
that the Quality Committee and Finance Committee will be meeting to review plans and make
recommendations for 2007-2008 grant year and will give a progress report to the Governing
Council, who will be charged to approve the grant. The grant is due November 1, 2006 and will be
submitted electronically this year.
DISCUSSION ITEMS
.
There were no items under this topic.
ACTION ITEMS
PROVIDER CREDENTIALING - Motion
.
Mr. Davis brought the names of Melissa Geibel, a Nurse Practitioner for Pediatrics, and Dolly Agba,
a Nurse Practitioner for Adult Services to the Governing Council for approval of their temporary
credentialing. Melissa Geibel will work two days a week in Pediatrics and Dolly Agba for three days
a week in Internal Medicine.
.
Moved: (Mr. Wilhelmi, second by Ms. Deutsche) to approve the credentialing of Melissa Geibel and
Dolly Agba, Nurse Practitioners as providers at Will County Community Health Center. Motion
carried.
.
Roll call of all present Council members was taken: Voting "aye!" (Mr. Davis, Ms. Deutsche, Mr.
Frausto, Mr. Galvan, Sr. Rosemary Huzl, Dr. Karcavich, Ms. Lawrence, Ms. Stokes, Mr. Wilhelmi).
Motion carried: 9 aye, 0 nay.
CONTINUOUS QI AND PERFORMANCE MANAGEMENT PLAN - Motion
.
Ms. Coffey reported that the Quality Committee is still reviewing this plan and will bring
recommendations changes to the Governing Council next month as an action item. The plan will be
submitted as part of the FTCA redeeming process.
HEALTH CENTER POLICIES AND PROCEDURES - Motion
.
Steve Davis referred to the Doula Supervision and Consultation Policy that was distributed at last
month's meeting for First Reading. The Health Center has an agreement with Family Health
Services and plans to continue the relationship and follow the recommended procedure. Mr. Davis
asked for a motion to .acceptthe policy as written.
.
Moved:
(Mr. Wilhelmi, second by Sr. Rosemary Huzl) to approve the Doula Supervision and
Consultation Policy as written.
Motion carried.
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Governing Council Meeting
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Sept. 6, 2006
CONSENT AGENDA
. There were no items under this topic.
EXECUTIVE SESSION - PERSONNEULEGAL
A motion was made by Ms. Deutsche, and seconded by Mr. Wilhelmi to go into Executive Session to
discuss items relating to personnel and legal matters.
.
Roll call of all present Council members was taken: Voting "aye!" (Mr. Davis, Ms. Deutsche, Mr.
Frausto, Mr. Galvan, Sr. Rosemary Huzl, Dr. Karcavich, Ms. Lawrence, Ms. Stokes, Mr. Wilhelmi).
Motion carried: 9 aye, 0 nay.
Mr. Davis declared an Executive Session at 7:00 p.m.
OPEN SESSION
A motion was made by Ms. Deutsche, and seconded by Mr. Galvan, to come out of Executive
Session and return to Open Session at 7:25 p.m.
.
Roll call of all present Council members was taken: Voting "aye!" (Mr. Davis, Ms. Deutsche, Mr.
Frausto, Mr. Galvan, Sr. Rosemary Huzl, Dr. Karcavich, Ms. Lawrence, Ms. Stokes, Mr. Wilhelmi).
Motion carried: 9 aye, 0 nay.
COUNCIL MEMBERS' CONCERNS AND COMMENTS
Dr. Karcavich recommended that the Health Center set up a CWYN (Come When You are Needed)
and Hospitalist System to meet staffing shortages. Discussion ensued. Dr. Karcavich will draw up a
fishbone chart to illustrate this system and take to the Quality Committee for discussion.
ADJOURNMENT
On a motion by Mr. Wilhelmi, second by Dr. Karcavich, Motion carried and the Regular Meeting
adjourned at 7:30 p.m.
For:
~
~;~-
Pedro Frausto, Secretary
Will County Community Health Center Governing Council
By:
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Laur~ Simmons, Executive Assistant
Will County Community Health Center
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Governing Council Meeting
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Sept.
6, 2006