EXHIBITOR BROCHURE - Maryland Recreation and Parks

EXHIBITOR
BROCHURE
We offer opportunities to get your company name to our
members and delegates through Corporate Sponsorship
Program, Advertising and MRPA Commercial Membership.
Corporate Sponsorship Program
Discover the Many Benefits of
Exhibiting at the
MRPA Conference Exhibition
 A registration list with names,
addresses and phone numbers of
all delegates.
 Trade Show Environment. Do you
have any discounts or cash-n-carry
specials you could offer at the
conference?
 A Grand Opening Exhibit Party for
delegates and exhibitors in the
Exhibit Hall.
 Scheduled time when only the
Exhibit Hall is open.
 Special attention to traffic flow to
ensure maximum visibility.
 Exhibit registrations for up to four
personnel from your company.
 Complimentary luncheon for
exhibitors.
 Complimentary dessert for
delegates and exhibitors served in
the Exhibit Hall.
 Sponsorship opportunities.
 Compare what we offer and you
will agree that we provide the most
for your exhibiting dollars!
Choose an event or item to sponsor and receive special recognition for
you and your organization. Whichever item/event you select, your
contribution will be acknowledged in many special ways.
 Select to sponsor printing of the Conference Programs, or the
Delegate Gifts.
 Choose the Delegate Name Badges; Awards Special Event; Exhibit
Hall Grand Opening; Exhibit Hall Breaks or the Luncheon in the
Exhibit Hall.
 Check off your sponsorship choices on the Exhibit Registration
Form.
For additional information regarding sponsorship at the Annual
Conference, please contact the MRPA office at (301) 352-7203.
Advertising
Choose to advertise and increase your exposure to the parks and
recreation industry. Discounted advertising is available to our exhibitors
in our Conference Delegate Packet. MRPA will once again publish a
Membership Directory & Buyer’s Guide in 2015, offering advertising
opportunities that can help maximize your exposure to the people that
count. Repeat advertising is the best method of increasing your
advertising dollar. . . . Can you afford not to be visible to the Leisure
Service profession? For more information regarding advertising
opportunities, please contact the MRPA office at (301) 352-7203.
MRPA Commercial Membership
Become a commercial member of the Maryland Recreation & Parks
Association, Inc. and enjoy tremendous exposure to the largest
organization of park and recreation professionals in the state of
Maryland. Discounts are available to our members on such valuable
marketing tools as exhibit booths at the annual conference and
membership mailing labels. Receive a listing in the MRPA Membership
Directory & Buyer’s Guide and receive one copy of the Guide, which lists
all MRPA members’ contact information. For more information on
membership, please contact the MRPA office at (301) 352-7203 or check
the MRPA website at www.mrpanet.org.
Annual Conference
APRIL 14–16, 2015
CAROUSEL HOTEL
OCEAN CITY, MARYLAND
EXHIBITOR CONFERENCE
INFORMATION
Why Attend?
 MEET recreation and parks professionals.
Approximately three hundred
professionals, students, exhibitors and
elected and appointed officials
representing all segments of the park,
recreation and natural resource field will
be in attendance.
 VALUE —Great prices for booths and
scheduled time when only the Exhibit
Hall is open.
 NETWORK with administrators, directors
and superintendents; elected and
appointed officials from county/
municipal recreation/parks departments;
citizen advocates; recreation supervisors
and programmers; therapeutic recreation
professionals’ park operations and
maintenance personnel; educators;
students; agency sup;port staff; private
sector recreation professionals and other
exhibitors.
 LEARN by attending one of our general
sessions—attendance at general sessions
is included with your exhibit fee.
2015 MARYLAND RECREATION & PARKS ASSOCIATION CONFERENCE EXHIBITION
April 14-16, 2015
Preliminary Conference Schedule
Thursday, April 16th (Exhibit Hall is closed)
Tuesday, April 14th
10:00 a.m.
CAROUSEL HOTEL
OCEAN CITY, MD
Accommodations
All room reservations will be
handled by the hotel directly.
Please call the Carousel at
800–641–0011 and request
MRPA room block.
Exhibit Fees
MRPA Commercial Members:
 8 x 6 and 8 x 5 Booth: $400
 8 x 10 Booth: $500
 Premium Booth: $600
Please see diagram for Exhibit
Hall booth space locations.
Non-Members:
 8 x 6 and 8 x 5 Booth: $550
 8 x 10 Booth: $650
 Premium Booth: $750
Please see diagram for Exhibit
Hall booth space locations.
Assignment of Space
Exhibitors may indicate their first, second, third and fourth choice
booths on the enclosed contract. All booth assignments will be made in
favor of the exhibit contract first received in the MRPA office. No booth
assignments will be made or reservations accepted until payment for
the entire exhibit fee is received at the MRPA office. MRPA reserves the
right to assign exhibit space to meet the needs of all exhibitors.
Booth Information
Booth size is 8’ x 6’ . There will be a limited number of 8’ x
10’ booths available. Over-flow area booths are 8’ x 5’.
Each booth will contain a draped table and two side
chairs. Electricity, additional booth furnishings,
telephones, etc. are available to exhibitors for an
additional charge. We will mail you the exhibit services
contracts upon receipt of your exhibit contract.
The booth backdrop dividers are made of flameproof
drape fabric. The dividers between each booth are 3’
high and the backdrop is 8’ high.
A booth identification sign will be provided for each
exhibit.
9:00 – 10:30 a.m.
Golf Tournament
10:00 a.m – 3:00 p.m.
Pre-Conference Workshops
11:00 a.m. – 7:00 p.m.
Exhibit Set-Up
7:00 – 8:30 p.m.
8:30 – 10:30 p.m.
6:30 p.m.
Opening General Session
8:45 – 10:15 a.m.
10:15 – 11:30 a.m.
Continental Breakfast in Exhibit Area
12:30 – 2:00 p.m.
Lunch (included)
12:30 – 2:00 p.m.
Dessert in the Exhibit Area
Dismantle Exhibits
3:45 – 5:15 p.m.
Breakout Sessions
*Hours subject to change
If you have questions
regarding booth assignment,
please feel free to call Adrienne
Varieur at (301) 352-7203.
11:30 a.m. – 12:30 p.m. Breakout Sessions
2:00 – 5:00 p.m.
Tuesday Evening
 Exhibit Grand Opening Party
Wednesday
 Session Break 10:15 – 11:30 a.m.
 Dessert in the Exhibit Hall
Questions?
Keynote Speaker
The exhibit set-up hours are 11:00 a.m. – 7:00 p.m. on
Tuesday, April 14th. The exhibit area will close at 7:00
p.m. to allow for setup of the Grand Opening. All exhibits
must be completely installed by 7:00 p.m. on Tuesday.
Special Events
Schedule is subject to change
Wednesday, April 15th
Installation and Dismantling
The exhibit hall will be open during
the following hours:
Tuesday: 8:30-10:30 p.m.*
Wednesday: 10 a.m. – 2 p.m.*
Awards Dinner
10:30 p.m. – 12:00 a.m. Social
Breakout Sessions
Exhibit Hours
Breakout Sessions
Exhibit Hall Grand Opening
2:00 – 3:30 p.m.
Dismantling may not begin before 2:00 p.m. on
Wednesday, April 15th. Booths must be completely
dismantled by 4:00 p.m. There are no early breakdowns
permitted. You must take your booth and all of your
booth materials with you after dismantling or make
arrangements for pick-up of your materials directly with
the hotel prior to the conference.
11:00 a.m. – 5:00 p.m.
General Membership Meeting
5:30 p.m.
8:30 p.m. – 1:00 a.m.
40
38
37
36
Branch Meetings
Social
11
39
35
34
Deadline for MRPA Commercial
Member Early Bird Discount is
February 2, 2015. Memberships must be current by
February 2, 2015 to receive
early discount.
41
42
43
10
9
28
12
14
Booth Dimensions Booths 1 – 39 (8' w x 6' d)
Booths 34 & 35, 40 – 46 (8' w x 10' d)
Booths 47 – 54 (8' w x 5' d)
7
30
26
16
45
8
29
27
15
44
31
25
17
24
18
Booth Prices
46
Exhibit Layout
6
5
32
33
23
19 20
4
3
2
22
21
Regular $550
Select
$650
Premium $750
1
50
51
52 53
47
48
Registration
54
49
MRPA commercial members, please deduct $150 from prices.