The Venerable Erich A. Zwingert, SSC, Rector

ALL SAINTS ANGLICAN CHURCH
The Venerable Erich A. Zwingert, SSC, Rector
15 McDowell Road, Mills River, North Carolina 28759
Phone: 828.891.7216 • E-mail: [email protected]
Youth Ski Trip 2016
September 28, 2015
Dear Parents,
Thank you for your interest in having your son or daughter join us this year for our annual skiing trip. This event
is coordinated by All Saints Church and St. Alban’s Cathedral. All Saints Church will handle all registrations.
The Emergency Release & Consent Form, the Medical Information sheet, and money MUST be sent to All
Saints Church at the address above. DO NOT turn them in to your local parish.
This is one of the most popular youth events in the diocese. This is an opportunity for our youth to engage in that
quintessential winter sport as well as fellowship with other Anglican teenagers from throughout the southeastern
part of the U.S. for a very reasonable price. As most of you know, skiing is a rather expensive sport but we try to
keep the costs as low as possible. This year’s cost is $190.00 per participant. This price includes lift tickets,
equipment rental, food, lodging, and horseback riding. If you know of financial need for a worthy youth who
cannot afford this trip, please let Fr. Erich Zwingert, Fr. Ralph Waterhouse, or your parish priest know. All
should be able to go if they desire it. Space, though, is limited and we must set a deadline for forms and deposits
on December 15, 2015.
Travel from Florida will be coordinated by Fr. Waterhouse. Travel from Florida may require an additional fee
for transportation. Fr. Waterhouse will let everyone know regarding that possibility.
If this is your son or daughter’s first ski adventure, the resort requires a lesson. That is an additional $25.00 that
is required to be paid. The minimum age requirement for this trip is 12 years old and in the 7th grade. Experienced skiers may wish to use a snowboard. That is an additional $10.00. First time skiers may not use a snowboard.
As in the past, this trip occurs over the Martin Luther King holiday weekend, January 15-18, 2015. The Florida
contingent will meet at St. Alban’s Cathedral at 6:00 a.m. on Friday, January 15. The western North Carolina
group will leave from All Saints Church at 3:30 p.m. on that same day. Anyone else joining us should meet us at
Springmaid Mountain resort at 6:30 p.m. on that Friday. We will be skiing at Sugar Mountain Ski Resort
(www.skisugar.com) in Sugar Mountain, North Carolina and we will be staying at Springmaid Mountain
(www.springmaidmountain.com) in Spruce Pines, North Carolina.
Send your completed form (remember to have it notarized) and a check made payable to All Saints Church for
$100.00 (sorry, not refundable*) to the address above. You may pay the remainder upon arrival for the ski trip.
Accompanying this letter is the two page Consent Form, the Medication Policy, and the Important Ski Trip Information page which includes the itinerary as well as “What to bring” and “What to wear.” All forms can be
downloaded in pdf format at www.allsaintsmillsriver.org.
Please feel free to contact us with any questions either by phone (828.891.7216) or by email
([email protected]). We look forward to having your child with us this year. We will have a great
time!
Yours in Christ,
Father Erich Zwingert
*We must commit to paying for lift tickets, equipment rentals and lodging ahead of time and this deposit covers
those costs.
ALL SAINTS ANGLICAN CHURCH
The Venerable Erich A. Zwingert, SSC, Rector
15 McDowell Road, Mills River, North Carolina 28759
Phone: 828.891.7216 • E-mail: [email protected]
Important Ski Trip Information
Itinerary
What to Wear
Thursday, January 14, 2016
 Some Florida groups may wish to spend the night in
the Parish Hall at St. Alban’s Cathedral. Check with
Fr. Waterhouse if this is feasible for your group.
1. Layer your clothing. Several layers are warmer than
Friday, January 15, 2016
 6:00 AM Meet at St. Alban’s Cathedral
 6:30 AM Depart St. Alban’s Cathedral (Florida
Group only) TIME CERTAIN!
 3:30 PM Depart All Saints Church (WNC group)
 6:30 PM Arrive Springmaid Mountain (All groups
arrive at this time)
Saturday, January 16, 2016
 7:00 AM to 5:00 PM Ski Day at Sugar Mountain
Sunday, January 17, 2016
 7:00 AM to 2:00 PM Horseback Riding at Springmaid Mountain
 3:00 PM Depart Springmaid Mountain for home
 5:00 PM Arrive All Saints Church. Spend night in
Parish Hall (Florida group and anyone else who
wants to!)
Monday, January 18, 2016
 8:00 AM Depart All Saints Church
 5:00 PM Arrive St. Alban’s Cathedral
Emergency Phone Contacts
Fr. Erich’s Cell Phone
 828.620.0860
Springmaid Mountain
 888.297.0725
Sugar Mountain Ski Resort
 800.784.2768
one heavy layer.
2. Long underwear is a must, especially the bottoms.
3. Use a knitted ski hat. Approx. 40% of body heat is
lost through head.
4. Turtleneck sweaters help preserve body heat.
5. Warm sturdy gloves or mittens are essential to pro-
tect hands. I suggest spending the money to get an
actual pair of ski gloves. If your hands get wet and
cold, your day is ruined! Nothing knitted.
6. Ski pants can make your day wonderful. Borrow
some if you can. Do not wear jeans because they get
real wet.
7. Eye protection. Ski goggles are best. At the minimum wear sunglasses.
8. One pair of heavy thick wool socks is all you should
need. If you must wear 2 pair, put the thicker pair
over the thinner pair.
9. Borrow as much proper ski gear you can get your
hands on. Ask around. You’ll be surprised how
many people actually own the right stuff.
10. Don’t forget an overcoat of some type.
What to Bring
Pack the things you normally would for a weekend away
from home.
 Only one suitcase/duffel bag. MUST be soft sided
to fit in vehicles.
 Sleeping Bag & Pillow
 Toiletries
 Boots or extra pair of shoes. If all you have are
sneakers, the first pair is guaranteed to get wet.
 Money for food on car ride days of Friday & Monday. (Florida group)
 Spending money for candy, souvenirs, etc.
 Warm clothing (you won’t need your shorts!)
 Its okay to bring your ipods and such
ALL SAINTS ANGLICAN CHURCH
The Venerable Erich A. Zwingert, SSC, Rector
15 McDowell Road, Mills River, North Carolina 28759
Phone: 828.891.7216 • E-mail: [email protected]
EMERGENCY RELEASE & CONSENT FORM
Participant's Name:
Date of Birth:
I, the undersigned parent/guardian of the above named participant, grant permission for him/her to
participate in the Youth Group Ski Weekend from January 15 through January 18, 2016.
I have been advised of the nature and the extent of the activities that may take place and represent to
you that the participant is physically and mentally able to participate.
I hereby release All Saints Church, Saint Alban’s Cathedral,
(enter the name of your church here)
,
their Staff, and their Representatives from any liability in the event of an accident and/or injury.
I hereby authorize All Saints Church, St. Alban’s Cathedral, other churches listed on this form, their
staff, or their authorized agents or agencies, to arrange, on my behalf, such medical and hospital
treatment as you may deem advisable for the health and well being of the participant.
I also authorize All Saints Church, St. Alban’s Cathedral, other churches listed on this form, their
staff, or their authorized agents or agencies, to execute, on my behalf, any waivers as may be required for my child or ward to fully participate in the weekend activities, all of which I am aware.
I have also read and understand the policy on medications, as has been provided to me, and I agree
to follow its procedures.
Parent/Guardian Signature:
Date:
Participant's Signature:
Date:
(required if participant is 18 years of age or older)
Please have signature notarized. Some medical facilities may not treat without notarization.
The foregoing instrument was acknowledged before me this the
day of
, 20
by
who is personally known to me or who has
produced a
as identification.
Notary Public
Printed Name of Notary
ALL SAINTS ANGLICAN CHURCH
The Venerable Erich A. Zwingert, SSC, Rector
15 McDowell Road, Mills River, North Carolina 28759
Phone: 828.891.7216 • E-mail: [email protected]
MEDICAL INFORMATION SHEET
Participant's Name:
Date of Birth:
Has the participant ever been snow skiing?
Yes
No
(circle one, be sure to add $25 if No)
Medical Information
Is participant current on all immunizations?
Yes
No
(circle one)
Yes
No
(circle one)
Date of last Tetanus immunization:
Is participant allergic to any medications?
If yes, please list:
Please list any allergies, illnesses, or physical conditions which may have a bearing on the participant's
involvement in the present activity (i.e., diabetes, bee or insect allergies, etc.):
List any medications the participant is currently taking (including behavioral medications):
Insurance Information
Does participant have medical insurance?
Yes
No
(circle one)
If yes, please complete the following insurance information or attach copy of insurance card:
Insurance Company:
Policy and/or Group Number:
Insurance Co. Address:
Insurance Co. Phone Number:
NOTE: The participant and/or the participant's parents or guardians are responsible for the payment of
any medical bills that may be incurred. All Saints Church or any other churches participating in this event DO
NOT have insurance to cover any medical bills as may be incurred by the participant.
Emergency Contact Information
Name of Parent/Guardian:
Address:
Home Phone: (
Cell Phone: (
)
)
Work Phone: (
Email:
)
ALL SAINTS ANGLICAN CHURCH
The Venerable Erich A. Zwingert, SSC, Rector
15 McDowell Road, Mills River, North Carolina 28759
Phone: 828.891.7216 • E-mail: [email protected]
Youth Event Policy on Medications
Whenever someone participates in a youth event under the auspices of All Saints Anglican Church
it shall be understood that they may not have in their possession at any time any medications. This
includes all prescription AND over the counter medications. There are no exceptions to this rule,
except for an inhaler used to handle emergency breathing situations. If this exception pertains to
you, it must be noted on the medical information form and the chief chaperone must be verbally
notified. The chief chaperone for all events shall be the Rector of All Saints Church or his designate.
If the participant requires prescription medications during the course of any event, a medication
form must be requested prior to the event. This form must be completed and given to the chief
chaperone when the participant arrives for the event. The prescription medication must accompany
the form, in its original prescription container.* The purpose of the form is to ensure that chaperones for the event know the proper dosages to be received and also to ensure parents that their
young person has taken their medication properly. The form, as filled out by the chaperones during
the event, will be returned to the parent when the event is complete. The chief chaperone, or his
designate, shall always dispense all medications.
Regarding over the counter medication, the chief chaperone shall have available for the participants
acetaminophen (commonly called Tylenol), ibuprofen (commonly called Advil) and antacids (i.e.,
Tums, Rolaids, etc.) and will dispense these, at his discretion, on an “as needed” basis. No other
over the counter medications will be dispensed until the parents have been consulted and their verbal approval received. An example of such a situation would be the participant catching a cold and
needing a decongestant.
Any participant found with any medication during the event will be immediately sent home, at the
parents’ expense. Please know that these procedures are for the health and safety of all the participants and chaperones during any event. The chaperones and the organizations they represent must
exercise due diligence whenever medications are involved. This applies to all participants, even
those age 18 and older. This policy does not apply to adult chaperones.
It has become necessary to advise you that birth control pills will not be dispensed for any reason.
Thank you for your cooperation with these guidelines. We look forward to having a wonderful time
with your young person whenever we gather for a youth event. May Almighty God bless you all.
* The controlled substances acts of the various states and the United States do not allow possession of a controlled substance if not in the original prescription container.