Newsletter Sept 2010.pub

Volume 1, Issue 7
September 1, 2010
Basileus Message
Welcome Back Sorors! We hope you enjoyed a relaxed and exhilarating summer. Our journey begins with each of you Sorors; as we embark yet again and transition into a new administration with our 28th International Supreme Basileus, Soror Carolyn House Stewart and Soror Marsha Lewis Brown, South Atlantic Regional Director. Awareness, advocacy and action are the primary vehicles for the worldwide delivery of our 2010‐2014 service initiatives. As a chapter, let us plan to do everything within our power to accept this great mission: Global Leadership Through Timeless Services. Soror Supreme Basileus, Carolyn House Stewart’s new administration has challenged each of us to move forward for the advancement of our great sisterhood, Alpha Kappa Alpha Sorority, Incorporated. Alpha Kappa Alpha Sorority, Inc.
In an effort to improve our sisterly relations, we salute and take our hats off to Soror Sabrena Cooper and the Membership Committee for a well‐planned, fun‐filled and well‐organized Retreat. Hopefully, the Retreat left us with rejuvenated minds as we continue to remember our mission of “Service to All Mankind”, and as we work toward the betterment of service to our community because we recognize lives are enriched by lives touched. Please take a moment to reflect on our many accomplishments. Our chapter’s website is now up and running, thanks to the chairmanship of Soror Chelsey Towns and the Technology Committee, who spent many hours working to pull the site together. Please visit www.akazto.com and let us know your thoughts and suggestions. We will also be expanding our horizons, and venturing into the social network of Facebook. Please lend your support and suggestions as we push forward into the age of the information super‐highway. Soror Una James and the Connections Committee have joined forces with the Women Voter’s League, and we are pursuing a partnership with the Norton Arts Museum. Also, Community Outreach under Soror Monica McCoy is rapidly approaching. The Fashionetta Committee under Soror Charlotte Leonard, and Cluster One Conference chaired by Soror Delores Calloway will be our October focus. Our SARC Delegate reports are highlighted in this issue of the Pink Press for your perusal. Sorors we are moving forward and I am humbled for I realize the steps we take this day will strengthen our great sisterhood to even higher heights, for we know, if there is “NO Vision there will be NO Victory”. Soror Maxine Perry Du Pont
2010 Theme
Zeta Tau
Omega developing
an unprecedented sisterhood of power
September’s Birthdays
Ruby Roland
Ginger Johnson
Jessica Dumars
Emma Hall
Gwendolyn Ferguson
Deidra Wood
Marseia Roland
05th
09th
10th
13th
14th
28th
29th
Celebrants will receive free admission to
the Norton Arts Museum “Art After Dark”
on Thursday, September 16, 2010
5:00 pm to 9:00 pm
All sorors are encouraged to attend and
will receive half off admission. Come out
with your family and enjoy music, film,
special tours, etc in celebration
of our birthday Sorors.
Visit: www.norton.org
“Pink”Inside This Issue
28th Supreme Basilieus
The Ivy List
Featured Soror of the Month
Refresh, Rejoice, Rejuvenate
in Sisterhood
Connections
Community Youth Outreach
Fashionetta
Cluster One Conference
Voter’s League
Soror Work Out/Walk
Live your Best Life
Monthly Quiz/Winner
Women, Food and God
Empowering your Brain
Monthly Calendar
Delegates Reports
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3
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4
4
4
4
4
5
5
5
5
6-20
Zeta Tau Omega
28th Supreme Baslieus Carolyn House Stewart
The International Programs 2010 - 2014
"Global Leadership Through Timeless Service"
As we transition from our ESP program focus, for the next four years we move into our international
focus on “Global Leadership through Timeless Service.”
Program Initiatives
Inspired by a dedicated investment of human capital and a bold commitment to the principles of basic
human rights, we shall devote our talent and resources to this cause. Awareness, advocacy and action
are the primary vehicles for the worldwide delivery of our service initiatives. We invite you to join us
on this journey and accept this great mission: Global Leadership through Timeless Service.
Signature Program Initiatives
I. Emerging Young Leaders (EYL) Initiatives ~ This signature program will impact the lives of
10,000 girls in grades six through eight by providing leadership development, civic engagement, enhanced academic preparation and character building. The increasing demands of the twenty-first century
mandate our youth to be better leaders at a younger age making smart choices with positive consequences.
II. Health Initiatives ~ These initiatives encourage personal fitness and healthy life styles. We will
support organizations which advance access to treatment and coordinate awareness and advocacy campaigns to reduce health disparities, save lives and impact health related legislation. Co-sponsored health
forums will address: diseases which disproportionately affect women and minorities, prevention and
treatment options.
A. Asthma Prevention and Management Initiative ~ This signature health program
will benefit children and families enrolled in Head Start and Early Head Start programs.
The goal is early diagnosis, treatment awareness and parental education and advocacy.
B. Environmental Stewardship and Sustainability ~ This initiative, through community forums and activities, promotes strategies and awareness campaigns to encourage
energy efficiency, conservation, eco-living, reforestation, urban gardening, education
and empowerment of consumers with limited resources, “go green-living green” ecotourism, opportunities for women owned businesses, environmental zones in urban
communities and advocacy for and legislation related to public health and environmental justice.
III. Global Poverty ~ The goals for this initiative are to end hunger, preserve the environment and empower women. The program will provide food production skills and training in self-reliance through
gifts of seeds, livestock and training in environmentally sound agriculture. Education in sustainable food
practices will make women equal partners in ending poverty and hunger. Alpha Kappa Alpha will continue its membership and consultative status with UNESCO (United Nations Educational Scientific and
Cultural Organization). We have global partners for self-help projects and awareness campaigns within
the United States and abroad.
IV. Economic Security Initiative ~ This effort expands the current programs related to wealth building
and allocation of resources, home ownership, estate planning, support and empowerment of female
owned businesses and urban enterprise zones.
V. Social Justice and Human Rights Initiative ~ These initiatives will address gender equality issues
including: human trafficking and domestic violence, services for children with incarcerated parents,
youth aging out of foster care and children in homeless shelters. Voter empowerment; access to technology; training of parents as advocates for educational and health care needs of children and support of the
arts will be emphasized.
VI. Internal Leadership Training for External Service Initiative ~ This initiative will afford Alpha
Kappa Alpha members leadership training at all levels within the organization. It will serve as a catalyst
for members to reach their fullest potential as skilled leaders in service to Alpha Kappa Alpha and other
organizations and institutions.
Developing an unprecedented sisterhood of power and efficiency
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The Ivy List
SORORITY MEETING
Saturday, September 11, 2010
10:00 PM
1755 Tiffany Drive, Mangonia Park, FL 33407
September’s Featured Soror
Refresh, Rejoice, Rejuvenate
Delores Calloway
in Sisterhood 2010 Retreat
Soror Delores Calloway, a native of Washington, D.C., moved to
Hobe Sound, Florida (Martin County) at an early age. She
completed her formative education at Dunbar Elementary School
in Hope Sound. After graduating from high school, Soror Delores
attended Florida A and M University in Tallahassee, FL, where
she received the Bachelor of Science Degree in Education,
and later received a Master’s Degree from Florida Atlantic
University in Boca Raton, FL.
After college, Soror Delores began a career in educating young
students in Orlando, FL. Soon after, she returned home to teach.
Later she became assistant principal, then principal of a new
school. Under her guidance, and with a diligent staff, all of her
schools earned an A grade. Finally, in her career she became
the Executive Director of Instructional Services to the Martin
County School System. Currently, Soror Delores is retired after
thirty-five years of exemplary service to the school system and
to the community.
Soror Delores was initiated into Beta Alpha Chapter at FAMU in
1972. She became active in Zeta Tau Omega Chapter in 1979,
and has remained very active. As a Life Member, Delores has
actively served the chapter in many capacities: First Anti-Basileus,
Chairman of Membership, Chairman Mother-Daughter Luncheon,
Chairman Cluster, and has served on many other committees.
Because of her hard work, she was voted the Soror of the Year.
As a great team supporter, Soror Delores gives the very best she
can to benefit Zeta Tau Omega Chapter, and happily assists
wherever she is needed. She is very helpful in aiding her senior
sorors.
..
Soror Delores is an active member of Mt.Olive Missionary Baptist
Church, in Riviera, and serves faithfully on the Unsung
Heroes’Award Committee, the Torch Bearers’ Award Committee,
and a presenter for the Back-To- School Workshop. Currently,
Soror Delores serves as an interpreter of student’s test scores to
parents at Mt. Olive. This committee is ongoing.
Soror Delores is an avid reader, and enjoys nutrition, and fashion.
Delores is presently vice-president of Links,Inc., and will become
president in 2011.
The chapter’s annual Retreat was held on Saturday, August 21 at the Airport Hilton.
Soror Gwen Ferguson led the sorors in an ice breaker which gave everyone
the opportunity to learn a little more about each other. Following the ice breaker,
the Membership Committee led participants in an activity entitled, A Commitment to
Our Pearls. Sorors were given the opportunity to share the strengths of the chapter
and areas where we could improve. After collaborating with their group, sorors came
up with ways to improve those areas. Sorors were then provided with paper hearts
to write something that made their heart hurt and pin it on their sleeves. After sorors
moved silently among the group to read what was written on the hearts,
they collaborated with their groups to address one of the hurts and ways to deal with
that situation.
Finally, sorors were give a white paper circle (pearl) to write one thing that they would
do to re-commit to our great sisterhood.
After a delicious lunch, sorors participated in games from the television show,
“A Minute to Win It”. The Retreat was enjoyed by the 54 sorors in attendance.
Please extend a huge Pink and Green “thank you” to Soror Sabrena Cooper and the
Membership Committee for a job well done.
Delores is married to the very personable Daniel Calloway.
Congratulations Delores!!!
YOU ARE SO DESERVING OF THIS HONOR.
Developing an unprecedented sisterhood of power and efficiency
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Connections
Save The Date
Saturday,
October 30, 2010
MISS FASHIONETTA
PAGEANT
Theme:
“A PASSION
FOR FASHIONS”
Palm Beach Lakes
High School
Performing Arts Center
Calling all Cluster I Sorors!
Mark your Calendars and Save the Date!
What: Cluster I Meeting 2010
When: October 15
15--16, 2010
Where: PGA National Resort & Spa
400 Avenue of the Champions
Palm Beach Gardens, FL 33418
Zeta Tau Omega Chapter
Chapter--West Palm Beach, Host Chapter
alk k‐Out/W
r
o
W
s
r
Soro
t 25th Sat, Sep Park nial Centen
8:30 AM
Please plan to bring your registration fee of $60.00
to Saturday’s Sorority meeting,
as we will register for the conference as a chapter
Brotherly/Sisterly Love
Please support the Delta Delta Lambda Chapter
of Alpha Phi Alpha Fraternity, Inc
Congratulations
Delta Delta Lambda
Men of Tomorrow
on the 2010-2011
Induction
and Rededication
Ceremony
held on August 29, 2010
4
The Connection Committee of Zeta Tau Omega has invited the
League of Women Voter’s of the United States to provide us with
the particulars on how and why we should take responsibility for
setting the course for our community.
Some of the questions that we may have could be on fair district
drawing lines, addressing referendum items. What is the best way
to approach the 10 ballot questions and/or what is gerrymandering
really all about and how does it affect my neighborhood, to name
a few.
Please email Una James at [email protected] two (2)
or more issues/questions that you would like the presenter
to address that are important to you and your community.
Developing an unprecedented sisterhood of power and efficiency
Live Your Best Life
Women Food and God
Monthly Quiz
September’s Question
Who is the first attorney to lead
Alpha Kappa Alpha, Sorority, Inc.
June’s Question
Who wrote the sorority’s pledge and
when was it adopted?
Answer: The sorority's pledge was
written by Grace Edwards and was
adopted by the 1920 Boulé
11 Empowering Ways
To Strengthen Your Brain
1.
2.
3.
4.
5.
6.
7.
Volunteer
Work Out
Learn A Skill
Keep the Weight Off
Wiggle your Eyes
Take a Snooze
Eat Brain Foods — rich in B12,
Antioxidants or essential fatty acid
8. Chronic Stress—decrease
9. Cholesterol — go nuts on nuts
10. Sleep Apnea — decrease
11. Hypothyroidism
This is a must read if you
are ready to change the
way you eat. This book
is mesmerizing, dazzling,
funny, comforting, wise
and profoundly spiritual.
It maps the journey from
the darkness of obsession
to the pure sense of being
in prose so insightful and astonishing. It will
leave you breathless.
No Winner this month
Please submit your answers to
[email protected]
The first soror to answer correctly
will win free admission to Norton Arts
Museum, “Art After Dark”
September 2010
Sun
Mon
Tue
Wed
Thu
Fri
1
2
3
9
10
16
17
24
5
6
7
8
12
13
14
15
19
20
21
22
23
26
27
28
29
30
Worship
Mt. Olive
MB Church
11:00 AM
Sat
Art After
Dark
Norton
5:00 PM
4
11
Sorority
Meeting
10:00 am
18
Community
Outreach
8:15 AM
25
Workout/Walk
Centennial Park
8:30 AM
Delegate Overview Report
Submitted by: Soror Maxine Du Pont, Basileus
Zeta Tau Omega Chapter
First and foremost, please allow me to take this opportunity to say thank you to the members of Zeta Tau Omega Chapter for providing me
the opportunity to serve as a delegate for the 57th South Atlantic Regional Conference. My experience was very rewarding, insightful and
informative.
In this report you will find information regarding plenary sessions and workshops. As of this date, all reports can be found online at
www.akasouthatlanticregion.org.
Thursday, April 22, 2010 – Chapter Basilei Chat
Designed only for Basilei
Presenter – Soror Vivian Brown Dowdy (handout available). The following information was addressed:
Duties & Responsibilities
Basilei Concerns, Challenges, Accomplishments
Sharing of sisterly relationships and ideas
Updates to help Basilei stay current and aware
Public Meeting – Soror Ella Springs Jones, South Atlantic Regional Director, Presiding
Program format (attached with biographical sketch of honorees)
The following individuals were honored:
Platform I – Non Traditional Entrepreneur – Mrs. Joyce Denise Greene Barlow, RN
Platform II – The Economic Keys to Success – Dr. Rosalie Hill
Platform III- The Economic Growth of the Black Family- Gamma Omicron Lambda Chapter Alpha Phi Alpha Fraternity, Inc.
Albany, GA
Platform IV – The Undergraduate Signature Program – Sigma Tau Omega, Savannah, GA
Platform V – Health Resource Management & Economics – Dr. Juanita Williams
Friday, April 23, 2010 – Opening Plenary Session – Rededication
Opening Plenary Session was called to order by Soror Ella Springs Jones with the adoption of agenda, conference officers
appointments, seating of delegates and the rededication ceremony.
Membership – SARC was #1 in the Reactivation of lost pearls.
ESP – Reached over 17 million individuals through the Heart of ESP
EAF – Zeta Tau Omega received the Platinum Award for monetary contributions. 100% participation rate
Finance Committee – No recommendations for increase of fees at this time
Soror Barbara McKenzie, Supreme Basileus was introduced by Soror Patricia McCloud
Soror Barbara State of the Sorority address:
SARC membership consist of 10,000 members with 164 chapters
Change is an agent with new reform models
August 2009 New MIP initiated
New Protocol Manual
Evaluations by Regional Heritage Committee – 77% passed in SARC
SARC Economic Impact $975,000.
$40,000. Donated for Haiti Relief
No Hazing lawsuit
Saturday, April 24, 2010 – I observed the following three workshops:
Going Green at Work, Green at Home and Green in Service, A Practical Guide to Green Living
Board Responsibility/Code of Conduct
Protocol 102: Exemplary Sorority Protocol
The workshops were orderly and timely and I left with new ideas and suggestions to explore within our chapter.
Once again thank you for the opportunity to serve,
Soror Maxine Du Pont
Delegate Report
Submitted by Soror Judy Thomas
Zeta Tau Omega Chapter
Below please find highlights from plenary sessions and conference workshops attended during the regional conference.
Friday, April 23: Opening Plenary Session- Rededication (9:30 a.m. – 12:30 p.m.)
Meditation- Sorors joined hands and were led in prayer for continuous strength to fulfill the mission of this great sisterhood.
Opening plenary called to order at 10:10a.m. by Soror Ella Springs-Jones. The agenda was adopted, conference officers were appointed, seating of the delegates, and
rededication ceremony. Following the rededication ceremony, conference rules were presented. Minutes of the 56th South Atlantic Regional Conference were adopted.
• The following international committee reports were presented: Nominating, Program, Membership, Finance, Strategic Planning, and Regional Heritage. Written handouts
are available from the program, strategic planning, and finance committee reports.
• Membership committee shared that the South Atlantic Regional Conference was number one in reactivating lost pearls with a total of 3,970 sorors. Zeta Tau Omega received the ‘Two Heart Beats’ Reclamation Award.
• Program committee reported that over 17 millions individuals have been reached through the Heart of ESP: An Extraordinary Service Program.
• South Atlantic Regional Conference had a 100% EAF participation rate. Zeta Tau Omega received the Platinum Award for EAP contributions. Written EAF report is available.
• Finance committee reported that there were no recommendations for fee increases. There are currently 187 foundations in 9 regions, with 164 in SARC. No other foundations will be established until the audit process is complete.
• The Regional Heritage committee indicated that the mentoring system is not being used as outlined. Furthermore, members are not reading chapter documents. Improvement is needed in transitioning offices/positions within chapters.
• Soror Patricia Russell-McCloud introduced Soror Barbara A. McKinzie, Supreme Basileus for the State of the Sorority address.
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Soror McKinzie gave an important sisterly reminder, “If you can’t render service to your soror—you are not serving mankind.” The following highlights were shared during
her address:
• 49,000 active sorors, 975 chapters
• 10, 000 members in SARC, 164 chapters
• We have been change agents who have instituted new reform models.
No hazing lawsuits during this administration
Embracing Separated Pearls
New MIP started August 2009
New Protocol Manual
Evaluation of 458 chapters by 2010
Evaluated by Regional Heritage committee, 77% of chapters passed evaluation in SARC
Improved standards reporting process
656,000 individuals impacted in 2009 due to AKA programs, SARC made a $975,000 economic impact $40,000 donated for Haiti Relief
Friday, April 23: Second Plenary (3:00 – 5:00 p.m.)
International Constitution committee recommendation: Change the academic requirement for membership from C+ to B- .
Connections committee shared that the SARC registered 38,065 new voters
EAF reported 1,900 scholarships have been presented to date
Candidates presented the campaign speeches, delegates scheduled to vote on Saturday, April 24th.
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Saturday, April 24: Third Plenary (3:00 – 5: 30 p.m.)
179 Graduate Advisors certified during regional conference
SARC regional account: Income - $1,307,092.62, Expenses - $926,785.39, Balance- $992,788.58.
Specific proposed constitution and bylaws recommendations were presented.
Time and place report:
• 2011 Cluster I
Miami
• 2012 Cluster VII South Carolina
• 2013 Cluster IV Georgia
• 20114 Cluster III Jacksonville
• 2015 Cluster VI South Carolina
• 2016 Cluster IV Georgia
• 2017 Cluster II
Florida
• 2018 Cluster VII South Carolina
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Registration Total present: 4, 855 (3,824 graduates, 799 undergraduates, 94 guests)
Delegate strength: 776 (235 Florida, 251 Georgia, 186 South Carolina)
Tellers
• 654 sorors voted
• Soror Marsha Lewis Brown 384 votes
• Soror Earlene Striggles Horne 260 votes
Saturday, April 24: Conference Workshops
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Session I: Platform V: Emotional Empowerment (8:45 – 10: 15 a.m.)
Presenter: Dr. Melvina Norwood, Licensed Psychologist
[email protected]
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Goals of workshop:
• Self-awareness/efficacy
• Support for others
Sharing of information gained with sorority
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Focus:
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Emotional empowerment
Social support
Public awareness
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Overview:
• Every Emotion Serves a Purpose
What we do with that emotion is what causes problems.
We all have emotional ‘soft spots’, however, if we take care of them over time they will harden (strengthen)
Presentation format:
• Soror Norwood presented an icebreaker: ‘Taking a Look in the Mirror- Looking Within.’ Each soror received a pink handout with a picture of a mirror, with the words…
Taking a Look in the Mirror. This handout was used throughout the presentation to encourage each soror to focus on self, as the following thought provoking questions were
presented.
What creates emotional ‘soft spots’ for you?
How do ‘soft spots’ cause change in your relationships?
How does energy of the emotion from the ‘soft spot’ impact others?
What should you do based on how others react to or interact with you? To avoid a negative impact what can be done?
Accepting and owning our ‘soft spots’ and dealing with them is very important in examining how we interact with others.
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Summary/key points to remember:
Strengthening our ‘soft spots’ improves our effectiveness, we are empowered to take action
• Improved self-efficiency helps us to recognize and address ‘soft spots’ by knowing:
How to stay away from quick sand areas (areas where we are overwhelmed)
When to take time out for self to limit negative impact on others
What is appropriate and inappropriate communication
When to appreciate the needs of others and to forgive others
We can’t change the past; the only thing we can change is how we view the situation.
How to set your own limits and boundaries—know what you can’t do!
The importance of putting yourself and family first, over other obligations
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Know when professional help is needed. Be aware of patterns of behavior and symptoms over a long period of time
Increase your sensitivity toward others by living by the Golden Rule, showing empathy (tender moments for other sorors), using discretion, being respectful, and being encouraging.
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Enhanced service to sorority (We help each other)
Develop more intimate relationships with sorors (i.e. sister to sister partners, mentoring, pairing new and enriched sorors)
Bringing professionals to meetings to deal with emotional help
Encourage self pleasures
Emotional balance
Make a date with self
Have a self motto
Learn to laugh
Develop a hobby, enjoy it!
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Session II: Protocol 102: Exemplary Sorority Protocol – Beyond the Basics
Presenters: Angela Harper Mahome and Victoria Jenkins
(10:30- 12:00p.m.)
Resources: The Official Guide to Alpha Kappa Alpha Protocol, Revised July 2008. A guide to correct protocol in conducting chapter meetings, hosting sorority functions or sponsoring major public events, and more.
[email protected]
Focus of workshop: Importance of doing the right thing at the right time. This sets the tone of the meeting.
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Overview:
Protocol is:
Hard work
Careful planning
Attention to detail
The protocol committee should be operational in every chapter, see page 17 of the protocol guide.
Protocol should be intertwined with all committees, such as program, hostess, transportation, logistics, hospitality, courtesy, etc.
Include protocol committee members in all local event planning sessions
Reminders:
Chapter names should follow Alpha Kappa Alpha Sorority, Inc., Alpha Delta Omega Chapter, see page 28 of protocol guide.
The words “sister” or “member of Alpha Kappa Alpha” should be used in lieu of “soror” for formal public events see page 26 of protocol guide.
All sorors should purchase an updated protocol guide for a review of the appropriate guidelines. It would be helpful to have a workshop presented by the protocol committee.
I would like to express my sincere appreciation to the officers and members for giving me an opportunity to serve as a delegate of Zeta Tau Omega Chapter at the 57th South
Atlanta Regional Conference. The experience was most rewarding and enriching.
Sisterly submitted,
Soror Judy Thomas
Zeta Tau Omega Chapter of
Alpha Kappa Alpha Sorority, Incorporated
57th South Atlantic Regional Conference
Delegate Report - April 2010
Prepared by Gretchen Johnson (Notes)
Knowing Your Rituals
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Never print sorority traditions in newsletters
Rehearse songs before use
MIP process should be practiced
No pictures should be taken of any rituals
Wear white dresses or skirts (No sleeveless! Jackets preferred)
Pants or pant suits are unacceptable at rituals
Songs for rituals should be memorized
National hymn should be sung to an upbeat tempo
Circle formed, hold hands, (right over left) no swaying
“to thy honor” (correct way)
Pledge stated after the hymn
Know and memorize the (7) secrets
First Time Attendees
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Be aware of items that don’t represent AKA (bunnies, etc…)
Dispose of sorority sensitive materials properly (badges, t-shirts, paperwork, etc…)
Be careful with electronic communications
Use Alpha Kappa Alpha Sorority-Zeta Tau Omega on written correspondence
Written correspondence must go through the Basileus
No line names/numbers are to be used
Observe proper seating areas at events
Business attire should be worn at meetings
Be aware of proper forms of addressing officers
Soror is the official term used to show membership
Rituals should be conducted with dignity
Rituals are closed to the public
Rituals are closed to non-active sorors
Know the pledge and national song
Never print pledge on anything
Know proper attire for rituals, anyone out of compliance should be asked to leave (Tactfully!)
All sorors must stand to greet Regional Director and past Supreme Basilei when introduced
Know proper procedures when attending plenary sessions (entrance/exit/punctuality, etc…)
Turn in evaluations
Practice restraint when shopping at vendors
Use conference as a networking tool!!!
Zeta Tau Omega Chapter of
Alpha Kappa Alpha Sorority, Incorporated
57th South Atlantic Regional Conference
Delegate Report - April 2010
Prepared by LaShonda Overstreet
Sisterly Relations
Our organization was founded first on sisterhood. There was a need to have and help each other, pray for each other and have each other’s back.
It is important to respect each other even if we can’t be the best of friends.
Most sorors/chapters fall out over:
• Money
• MIP
• Elections
Keep in mind that what you see will not always be what you get. A soror may be dealing with something that has nothing to do with you. However each
soror should be conscience of what she does and how she does it and SAYS it.
Remember the pledge/promise made to be sisterly.
The following words should come to mind when thinking about sisterly relations:
SISTERLY
RESPECTFUL
KIND
TRUSTING
GRACIOUS
THANKFUL
GENEROUS
You invest a lot of money and time in the organization and being a part of the organization should never make you unhappy. You don’t get paid to be an
AKA.
Remember these key elements:
Communication
Go Directly to the source
Allow sorors to lift you
Keep family business in the family (read the lawsuit)
When considering an MIP, examine the climate of your chapter. If you are split, have serious issues and or the community knows your business then you
shouldn’t have an MIP.
Doesn’t matter if you like the person but you should respect the position. Many didn’t like President Bush but they didn’t leave the country.
If there is hostility in the chapter someone needs to stand up and say, “This needs to stop!”
There are 975 chapters. AKA is bigger than you and your chapter.
When all else fails: TREAT PEOPLE THE WAY YOU WANT TO BE TREATED
Standards: The Essence of Excellence
The Standards committee helps chapters become and remain compliant as outlined in the governing documents. Everything about the standards is done
following the governing documents.
The Governing Documents are:
• Constitution and Bylaws
• Local Chapter Bylaws
• So Now You're Elected
• Fiscal Fitness Guide
The final report evaluation is:
1.
2.
3.
Above Average
Meets Requirements
Needs Improvement (some areas need tightening)
Currently 95% of the chapters are compliant.
The top 5 Issues or Areas of Concern
1. Financial Problems - there should be separate accounts--2 different bank accounts.
2. Audits--There should be an internal audit and an external audit. Though external audits are expensive they may be worth it. It is extremely
recommended. It could be done at the end of a term. Someone outside of the chapter should do the audit. For example, a soror not in the chapter
who is a CPA could conduct the audit. Audits typically run between $3,000 and $4,000.
3. Bonding-- This insurance needs to be provided for the financial officers as prescribed in the governing documents.
4. Graduate and Undergraduate relations-- There is a lack of mentoring by graduate sorors. There is a lack of joint meetings as prescribed by the
documents.
5. Foundations--There should be no co-mingling of chapter funds and foundation funds. Make sure foundations are separate and distinct from AKA. You
should have separate meetings for the foundation. There should be separate record keeping etc.
Self-Assessment Checklist
What is your I.Q.?
1. Do you know a chapter's requirements for the Standards End of the Year Report?
2. What are the facts about the Election Process?
3. Does your chapter operate by the numbers?
4. Do you know the information in your governing documents or are you relying on the knowledge of others?
The following items should be shredded or burned.
Governing Documents
• Paraphernalia
• Constitution and Bylaws
• Manual of Standard Procedures
• Rituals
If you are using shared electronic equipment, please save sorority information on a jump/flash drive.
Zeta Tau Omega Chapter of
Alpha Kappa Alpha Sorority, Incorporated
57th South Atlantic Regional Conference
Delegate Reports – April 24, 2010
Prepared by Soror Elrika Richards, Founder’s Day Chairman
Conference and Event Planning
Soror JoAnn S. Brown, International Chairman, Conference Planning
Ten Steps to Make Your Event a Success
I. Planning – Pre-planning allows you to select from the best locations, hotels and entertainment if you book early.
II. Budget – Establish your budget early and make line items for EVERY element of your event, even the little things.
III. Sub-Committees – Determine you sub-committees early.
IV. Location, Location, Location – It can really make or break your event. Find a place that suits your group. If the venue is new, it will generate more interest
in your event.
V. Support – Do your homework and make sure your vendors are well respected, reliable and qualified.
VI. Public Relations – Positive results should be communicated to your chapter, attendees, the public and the media.
VII. Responsibility Sheets – Create a combination responsibility sheet and timeline. Keep it updated and circulate revised and dated versions to your committee.
VIII. Site Visit – Once you have selected your location, visit the site a minimum of three times before the event, depending on the complexity of the event.
IX. Final Meeting – Arrange a meeting two weeks prior to go over all of the logistics, confirm details and to check for problem areas.
X. Details – Pay extra attention to the finer things that will make your event special, from candles in the ladies room to exceptional favor bags. If you have a
theme, keep everything within your theme.
Basic Information
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Ticket prices – start with the budget; use previous events as a guide; event must pay for itself; don’t out price the community
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Arrange meeting with Hotel Sales Manager
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Information that should be prepared:
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Name of event
Purpose of event
Date of event
Chapter’s point of contact
Number of attendees at function
Outline of your program
Staging requirements
Themes, color scheme, logos, etc.
Audio visual needs
Food and Beverage – Have hotel come up with menus based on amount group wants to spend per person
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Concessions (Must Haves):
• Complimentary microphone
• Complimentary suite (for speaker, chapter president, chapter use)
• Round-trip airport limousine transfer for speaker
• 25% Discount on any AV equipment
• Discount on valet and self-parking on top of complimentary parking for the worker bees
Contract Language:
• Utilize Sorors with legal expertise to review contracts.
• Protect the group from the following clauses: attrition, cancellation, renovations/construction, new ownership – they must let you know and give
you the option to cancel.
• Specify authorized signers
Post Event – Survey attendees and share results with responses to comments
Note: A CD was sent to every chapter which includes checklists and clauses for negotiating with hotels in September 2007.
Knowing Your Rituals
Soror Tari Bradford, Former South Central Regional Director
General Guidelines
Confidential
Use latest edition (August 2008)
Never alter or adapt
Never make available to non-sorors
Never print or post on websites
Basileus should review yearly with the chapter
Rehearse songs prior to ceremony
Be familiar with procedures in every ritual ceremony
MIP ritual must be reviewed & practiced prior to MIP
No pictures
No photos with wreaths during MIP
Conservative white dresses – never sleeveless
No pants
Ivy Beyond the Wall—available to any deceased member including non-financial sorors
Commit to memory all ritual songs
National Hymn
• Upbeat tempo
• Do not sway
• Circle if logistics permit
• Hold hands right over left
• “by merit and culture”
• “we strive and we do” – not as we do
• “to thy honor” – not for thy honor
The Pledge
• Repeat after the hymn if not in a public setting
• Continue holding hands after the hymn
• Conclude with a gentle, inconspicuous hand squeeze before releasing hands
• Should never be written, reproduced, or recited in public
• No “s” on strength
• Clasped hands in front when recited independently
Chapter Chartering
• Conservative white dress, shoes, hosiery
• Followed by organization meeting
Officer Installation
• End of December chapter meeting or separate meeting
• If unable to attend, officers are installed in absentia
• Soror whose achievement and standing are of significance should install
Ceremonies
Rededication – Long Form
• Founders Day/any other desirable time (sorors only)
• Designated sorors needed
• Soror to bring in a lighted candelabra
• Sorors to carry candles graded in size to represent national founders, national officers, regional director, charter members of the
local chapter, and chapter basileus
• Soft music including “Ivy Hymn” should be played throughout the service
• Material as listed in Rituals must be used
• Attire – no pants, dress for the occasion
• Form a semi-circle, as permitted
Rededication – Short Form
• Regional conferences, chapters seeking to reactivate sorors, and a chapter meeting
• Participants include Regional Director (regional level), Basileus (local), and sorors
• Material as listed in Rituals must be used
• Soft music included “Ivy Hymn” should be played throughout the service
• Attire – no pants, dress for the occasion
• Sorors stand throughout ceremony unless physically unable to do so
Initiation of New Members
• No pants or hats
• Attire for The Pledge, Initiation Ritual, Final Commitment:
• White conservative (church-going) dress – sorors
• Black conservative (church-going) dress – candidates
• Sorors should know:
• National Hymn”
• “Pledge”
• “Initiation Hymn”
• Designated sorors should memorize and present the seven secrets during the final commitment on Sunday:
• Motto
• Colors
• Symbols
• Coat of arms
• Grip
• Sign of recognition
• Password
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Colors
Symbols
Coat of arms
Grip
Sign of recognition
Password
Adhere to material and setting requirements as listed in Rituals (August 2008)
Workshops – business casual – no jeans, no sneakers
Memorial Service – Ivy Beyond the Wall
• Basileus should contact family member to ask if family would like ceremony; organize.
• Sorority badge should be buried with deceased soror, given to designated soror according to her wishes or retained by the family. Corporate
office should be notified in writing of the disposition.
• Put it in your will – where all of your things should go (paraphernalia)
• The ivy is placed in a basket – not on/in the coffin
• Don’t stand in front of the casket – she’s a part of the circle
• “The Alpha Chapter Song” to the tune of Perfect Day
• Silence prevails during the entire ceremony
• Sprig of ivy is given as sorors enter
• “The Sigma Omega Chapter Song” should be sung in the tune of “Trees”
• Basileus & 2-3 sorors – brief bio, prayer
• Service ends with “The National Hymn
Diamond, Golden, and Silver Sorors
• Attire – Appropriate for the occasion
• Boule – Conducted by the Supreme Basileus or her designee
• Diamond – receives faux diamond crowns
• Silver – receives certificates
• Regional – Conducted by the Regional Director or her designee
• Diamond – receives faux diamond crowns
• Silver – receives faux silver crowns
Greek Medley
• Condenced score
• Playing time – approximately 5 minutes and 44 seconds
• Play in Greek Alphabetical Order*
• Alpha Kappa Alpha
• Alpha Phi Alpha
• Delta Sigma Theta
• Zeta Phi Beta
• Iota Phi Theta
• Kappa Alpha Psi
• Sigma Gamma Rho
• Phi Beta Sigma
• Omega Psi Phi
*When AKA is hosting, play last
57th South Atlantic Regional Conference
Atlanta, Georgia
April 22-25, 2010
Delegate Report
Soror Marcia D. Foster, First Time Delegate
I attended the Archives Committee workshop in Atlanta, Georgia and I am grateful for the opportunity afforded
to me from the sorors of Zeta Tau Omega Chapter of Alpha Kappa Alpha Sorority, Incorporated. I look forward
to attending many more conferences.
The meeting began as a panelist discussion with questions and answers. The audience was members full of
intelligent African American AKA women who asked questions of the panel members (also AKA”s) regarding
the subject of preserving our memorabilia in a local archive in their town.
It was suggested that members of the Alpha Kappa Alpha Sorority, Incorporated update their memorabilia
periodically. Some sorors mentioned that their displays of memorabilia could be seen in local libraries,
universities, and museum. In order for memorabilia to be protected and preserved sorority members should:
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Designate or send a representative to check on and update the displays periodically. Some members of the
sorority mentioned that some displays and memorabilia had been stolen so it would be beneficial if members would continue to check on the preservation of our historical artifacts.
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Place the abundance of records and information on a disc or jump-drive in order to decrease the load of
records in storage centers.
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Laminate pictures and information compiled by the historian of the sorority to preserve materials that may
age and wear due to the handling.
Once again, thank you for the opportunity to represent Zeta Tau Omega Chapter of Alpha Kappa Alpha Sorority,
Incorporated as a voting delegate. I thoroughly enjoyed the meetings, workshop and the sisterly interactions.
Submitted by: Soror Marcia D. Foster
2010
ALPHA KAPPA ALPHA SORORITY, INC.
July 9-16, 2010
St. Louis, Missouri
Delegate 64th Overview
Boule Report
Submitted by: Soror Maxine Du Pont, Basileus Zeta Tau Omega Chapter
Sunday, July, 11, 2010 at 8:30AM we journeyed to St. Louis, Missouri for the 64th bi-annual Alpha Kappa Alpha Sorority, Incorporated Boule.
As your delegate, I attended and enjoyed all seven (7) Plenary sessions, forum and workshop.
For your Review:
64th Boule Public Meeting America’s Convention Center
Greetings:
AKA Central Regional Director
National Pan-Hellenic Council, St. Louis Mayor, Greek Presidents
Award Presentations:
International Service Award
Anna Eleanor Roosevelt Medallion of Honor
Founders Graduate Service Award
Ethel Hedgeman-Lyle Undergraduate Service Award
Carey B. Preston Leadership Award
Septima Poinsette Clark Award
Michaelle Jean, & Ellen Johnson Sirleaf
Shawn (Jay-Z) Carter
Peggy Lewis LeCompte
Lauryn A. Pollard
Faye B. Bryant
Vice Admiral Regina M. Benejamin &
Lisa A. Newman, M.D.
Rosa L. Parks-Coretta Scott King Award
Clara Kirk
Presidents Award
Brigadier General Barbaranette T. Bolden
Brigadier General Julia J. Cleckley
Major General Marcelite J. Harris
Brigadier General Belinda Pinckney
Brigadier General Velma Richardson
Congresswoman Eddie Bernice Johnson
Congresswoman Sheila Jackson Lee
Presidents Award (con’t)
Brigadier General Allyson R. Solomon
Congresswoman Diane E. Watson
(Pictures and Biographical sketches available upon request)
Each Plenary Session began with 15 minutes of Musical Preludes. Below you will find a brief synopsis of each plenary session:
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Plenary 1 & 2 - Monday, July 12, 2010
ROCK N’ ROLL DAY
Soror Barbara A. McKinzie, Supreme Basileus Presiding
Official Opening, Report of Rules Committee, Presentation of 2008 Boule Minutes, Ratification of Committee Appointments,
Official Presentation of Boule Reports
” Leadership Is An Action, Not A Position” Address - Soror Mattelia B. Grays,
18th Supreme Basileus –Quotes
“Leadership is an Action, Not a Position,
“Lead with a purpose”
” Leaders bring creativity which will bring success”
The Candidate Speak
Voting Instruction
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Plenary 3 & 4 – Tuesday, July 13, 2010
HIP-HOP DAY
Soror Melanie C. Jones, 2nd Supreme Basileus & Soror Barbara McKenzie, Presiding
Mediation, International Technology, Communications, Conference Planning Committee Presentations
Soror Patricia Russell McCloud, presented Soror Barbara A. McKinzie
Soror Barbara addressed sorors with dignity and respect. Soror Barbara’s speech entitled “Promises Made/Promises Kept”.
Quotes
“That which is measurable gets done”
” Lessons learned through leadership”
“Leadership you do the best you can with what you have”
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Plenary 5 & 6 – Wednesday, July 14, 2010
JAZZ DAY
Soror Barbara A. McKinzie, Presiding
Ivy Beyond the Wall Ceremony, Meditation, Report of Executive Director, International Finance Committee, Strategic Planning,
Honorary member Induction, Rededication, Directorate Recommendations, Tellers/Constitution and Bylaws, Election of Officers
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Forum/Workshops – Thursday, July 15, 2010
RHYTHM & BLUES DAY
Forum: Twenty (20) Pearls – Panelist discussion with former Supreme Basilei. This forum was well attended by sorors and it was suggested that all
Boules utilize a similar forum approach.
Former Supreme Basilei shared their wisdom and explored suggested ideas for the betterment of our great sisterhood.
Workshop: Sex Brain Body: Make the Connection. Educational Tool Kit to be shared with interested sorors.
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Plenary 7 – Friday, July 16, 2010
VOTING - Elected Officers:
1st Anti Supreme Basileus 2nd Anti Supreme Basileus –
Supreme Grammateus Supreme Tamiouchos Undergraduate Member at LargeRegional Directors –
Nominating Committee-
OLD SCHOOL DAY
Soror Dorothy Buckhanan Wilson
Soror Jocelyn R. McDaniel
Soror Susan Sims Marsh
Soror Delores Y. McKinley
Soror Kiana Abram & Jamila C. Hall
Soror Gisele M. Casanova, Central Region
Soror LaVern M Swain Tarkington, Far Western region
Soror Charlene Truitt Nelson, Great Lakes Region
Soror Linda Henry Gillliam, Mid Atlantic Region
Soror Maggieann W. Green, Mid-Western Region
Soror Constance R. Pizarro, North Atlantic Region
Soror Marsha Lewis Brown, South Atlantic Region
Soror Gwendolyn J. Brinkley, South Central Region
Soror Adrienne Pope-Kelly, South Eastern Region
Soror Evelyn Sample Oates, International Region
Soror Deborah A. Underwood, Central Region
Soror Lynette P. Henley, Far Western Region
Soror Rhonda L. Tallaferro, Great Lakes Region
Soror Maria Encarnacion, International Region
Soror Aden A. Abate, Mid-Atlantic Region
Soror Anika A. Wilson, Mid-Western Region
Soror Anessa L. Howell, North Atlantic Region
Soror Cherell A. Ponder, South Atlantic Region
Soror Katina M. Semien, South Central Region
Soror C. Denise Wright, South Eastern Region
Amendment #1 – Article IV-Section13, Page 31 & Section 29, Page 35-Membership Status Classification
NO for Proposed Amendment
Amendment#2 – Article III-Section 20, Page 24 – Chapters Incorporating Separating Entities
YES for Proposed Amendment
Amendment#3-Article 1-Section 15, Page16-Standing Committee
YES for Proposed Amendment
Audit Report
Cash
Investments
Total Assets
Total Liabilities
Total Fund Balance $15.2
Liabil/Fund Balance
2006
$ 2.5
$10.0
$16.7
$ 1.5
$18.0
$16.7
Amounts stated in millions
All Funds combined
2007
2008
$ 4.1
$10.9
$12.2
$10.0
$20.4
$24.6
$ 2.4
$ 2.5
$22.0
$23.1
$20.4
$24.5
2009
$10.7
$11.4
$25.6
$ 2.5
$25.6
Soror Barbara A. McKinzie, “As President, I took office after a failed, publicly acknowledged, vicious, slanderous attack manipulated through a convicted
felon and former leaders who are the lead plaintiffs in these lawsuits. I moved forward to lead this sisterhood that is a Corporation, improving our internal
controls and keeping the Directorate informed---these plaintiffs, their followers and others did not. The results speak for themselves.
(Complete Audit Summary available upon request)
Budget – Accomplishments include the following:
• Prepared for 2011-2013 proposed budgets for the general fund. These budgets do not include fee increases
• The accounting firm of James Williams & Company, LLC issued a clean opinion on the audited financial statements for the year ended
December 31, 2008
• Refined the course in Chapter Financial Management
• Continue our collaboration with the Regional Accounting Task Force Chairman
• Continue support of the 2002 strategic planning and endowment campaign through 2008-2010 budgets that provide for this administration to add
one million dollars annually
• Collaborated and supported the Building and Properties Committee through financing various capital improvement project
• Prepared and presented financial presentations for the Regional Conference and Leadership Seminar
(Complete Budget Summary available upon request)
TIME/PLACE BOULE
2012
2014
2016
2018
2020
2022
San Francisco, California
Charlotte, North Carolina
Atlanta, Georgia
Denver, Colorado
International Region
South Central Region (City – TBA)
January 14-16, 2011
July 11-13, 2010
National Founders’ Day - Little Rock, Arkansas
Leadership Seminar - Atlanta, Georgia
SOROR SUPREME CAROLYN HOUSE STEWART’S ADDRESS
Power-House, Powerful are words I would use to describe our Soror Supreme Basileus Carolyn. Please review Soror Carolyn’s program at
www.aka1908.com. The 2010-2014 Theme: Global Leadership Through Timeless Service. I am excited and confident in Soror Carolyn’s leadership. It is
my hope we support wholeheartedly our Soror Carolyn and journey favorably with her the next four (4) demanding years ahead.
Once again thank you for the opportunity to serve,
Soror Maxine Du Pont