Wedding Package

1763 COMOX STREET, VANCOUVER, BRITISH COLUMBIA V6G 1P6
TEL: 604.688.7711 / FASCIMILE: 604.685.7210
WWW.COASTPLAZAHOTELANDSUITES.COM
INFORMATION
ABOUT US
THE COAST PLAZA HOTEL & SUITES IS LOCATED IN VANCOUVER’S COLOURFUL AND VIBRANT WEST END NEAR THE WORLDFAMOUS STANLEY PARK AND THE BEACHES OF ENGLISH BAY.
WITH SEVERAL FUNCTION ROOMS TO CHOOSE FROM, WE WILL HELP YOU FIND THE PERFECT MATCH FOR YOUR TASTE, STYLE AND
REQUIREMENTS. OUR RECENTLY RENOVATED 4,500 SQ FT BALLROOM CAN COMFORTABLY ACCOMMODATE UP TO 340 GUESTS
FOR FORMAL DINNER DANCES. MORE INTIMATE GROUPS OF 80 GUESTS OR LESS WILL ENJOY THE GARDEN VIEWS FROM OUR
BARCLAY/GILFORD FUNCTION ROOMS. OR, TREAT YOUR GUESTS TO A SPECTACULAR VANCOUVER SUNSET FROM OUR 3,000SQUARE-FOOT WINDOWS ON THE BAY, A MEMORABLE VENUE ON THE 35TH FLOOR, WHICH FEATURES PANORAMIC VIEWS OF THE
CITY, MOUNTAINS AND LOCAL WATERWAYS
COMPLEMENTING OUR PROPERTY IS OUR BEAUTIFUL
OUTDOOR CEREMONIES AND RECEPTIONS
GARDEN TERRACE WHICH OFFERS A UNIQUE LOCATION FOR PRIVATE
WE PROVIDE A RELAXED BUT PROFESSIONAL ATMOSPHERE, WHERE PEOPLE ALWAYS COME FIRST. OUR CATERING AND
CULINARY PROFESSIONALS WILL ASSIST YOU IN CREATING A MEMORABLE OCCASION IN WHICH TO CELEBRATE YOUR SPECIAL DAY
WITH FAMILY AND FRIENDS.
BOOK YOUR 2016 WEDDING AT THE COAST PLAZA HOTEL & SUITES WITH A MINIMUM FOOD & BEVERAGE PURCHASE (CERTAIN
CONDITIONS APPLY) AND RECEIVE:
COMPLIMENTARY BALLROOM RENTAL
COMPLIMENTARY DANCE FLOOR AND STAGING
COMPLIMENTARY MIC AND PODIUM
COMPLIMENTARY VOTIVE CANDLES, TABLE NUMBER STANDS, CHINA, FLATWARE, GLASSWARE
COMPLIMENTARY REGISTRATION TABLE, GIFT TABLE
COMPLIMENTARY WHITE LINEN & WHITE NAPKINS
OPTIONAL ADD-ON DÉCOR PACKAGE AVAILABLE AT $12 PER PERSON, INCLUDES:
SPECIALTY LINENS WITH CHOICE OF FABRIC & COLOUR
CHAIR COVERS WITH SASH, INSTALLATION INCLUDED
PRINTED CUSTOM MENUS FOR PLATED DINNERS
PREFERRED GUEST ROOM RATE FOR FAMILY & FRIENDS
HONEYMOON SUITE ROMANCE PACKAGE
OVERNIGHT ACCOMMODATION IN A ONE BEDROOM OR JACUZZI SUITE
COMPLIMENTARY SELF-PARKING FOR 1 VEHICLE
WELCOME BOTTLE OF WINE AND CHOCOLATE DIPPED STRAWBERRIES
CANADIAN BREAKFAST FOR TWO EITHER DELIVERED BY ROOM SERVICE OR OUR BRASSERIE RESTAURANT
COMPLIMENTARY MENU TASTING FOR UP TO 4 GUESTS WITH CONTRACTED WEDDINGS (MINIMUM 120 GUESTS; FOR WEDDINGS
LESS THAN 120 GUESTS, PLEASE SPEAK TO A CONFERENCE SERVICES MANAGER)
3,000 COAST REWARDS POINTS FOR A 9,000 RECEPTION
4,000 COAST REWARDS POINTS FOR A 12,000 RECEPTION
5,000 COAST REWARDS POINTS FOR A 15,000 RECEPTION
NAME
SIZE
MAX. DINNER/DANCE OCCUPANCY
BALLROOM
4500 SQUARE FEET
340 GUESTS
NELSON/DENMAN
3000 SQUARE FEET
150 GUESTS
BARCLAY/GILFORD
1425 SQUARE FEET
80 GUESTS
WINDOWS ON THE BAY
3000 SQUARE FEET
104 GUESTS
FOR ASSISTANCE PLANNING YOUR SPECIAL DAY OR FOR FURTHER DETAILS ABOUT SERVICES OFFERED,
CONTACT THE COAST PLAZA HOTEL & SUITES DIRECTLY AND ASK FOR THE SALES & CATERING OFFICE.
2
BRUNCH
BRUNCH
ENGLISH BAY BRUNCH | 45.00 PER PERSON
MINIMUM 30 PEOPLE
CHILLED ORANGE JUICE
STARBUCKS COFFEE & TAZO TEAS
FRESHLY BAKED CROISSANTS, PASTRIES & MUFFINS WITH BUTTER & PRESERVES
SLICED FRESH FRUIT WITH SEASONAL BERRIES
ORGANIC MIXED GREENS WITH SELECT DRESSINGS
POTATO SALAD WITH GRAINY MUSTARD, EGG, SCALLIONS & BACON
TRADITIONAL EGGS BENEDICT
SMOKED BACON & PORK SAUSAGES
BELGIAN WAFFLES WITH FRUIT COMPOTE
ROAST HERBED CHICKEN WITH MUSHROOM VOLUTE
SPINACH & RICOTTA CANNELLONI WITH POMODORO PESTO SAUCE
STEAMED BROCCOLINI & CARROT BATONS
ROLLS & BUTTER
APPLE CRUMBLE WITH VANILLA WHIPPED CREAM (ADD VANILLA ICE CREAM FOR $2.00)
GROUPS LESS THAN 15 PERSONS ARE SUBJECT TO A PER PERSON SURCHARGE.
PRICES EXCLUDE 15% SERVICE CHARGE AND APPLICABLE TAXES. TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
3
RECEPTION
RECEPTION PACKAGES
SWEET TOOTH | 26.00 PER PERSON
MINIMUM 30 PEOPLE; 4 PCS PER PERSON
CHOCOLATE TRUFFLE CAKE
CHOCOLATE MOUSSE
MOCHA CRÈME BRULEE
SLICED SEASONAL FRESH FRUIT & BERRIES
STARBUCKS COFFEE & TAZO TEAS
THE PLAZA WELCOME | 32.00 PER PERSON
MINIMUM 30 PEOPLE; 8 PCS PER PERSON
COLD HORS D’OEUVRES
BOCCONCINI, GRAPE TOMATO & OLIVE BROCHETTES WITH PESTO
CRAB SALAD ON CUCUMBER WITH DILL (GF)
HOT HORS D’OEUVRES
BUTTERMILK FRIED CHICKEN BITES ON A FLUFFY WAFFLE WITH CHIPOTLE MAPLE SYRUP
VEGETABLE SAMOSA
SHRIMP & PORK GYOZA WITH SWEET CHILI SAUCE
PULLED PORK SLIDER
STARBUCKS COFFEE & TAZO TEAS
PRICES EXCLUDE 15% SERVICE CHARGE AND APPLICABLE TAXES. TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
4
PLATED DINNER
PLATED MEALS | LUNCH MINIMUM 2 COURSES (MUST INCLUDE AN ENTRÉE),
DINNER MINIMUM 3 COURSES
SERVED WITH FRESHLY BAKED ARTISAN BREADS, STARBUCKS COFFEE & TAZO TEAS
STARTER
INSALATA CAPRESE WITH SEA SALT, AGED BALSAMIC & WHITE TRUFFLE OIL | 9.50
ROMAINE HEART TOSSED WITH CAESAR DRESSING, CROUTONS, CRISPY PANCETTA | 9.50
ORGANIC MIXED GREENS | 9.00
WITH SHAVED VEGETABLES, BASIL OIL & AGED BALSAMIC INFUSION
CAULIFLOWER, FENNEL & SAFFRON SOUP | 9.00
BC GROWN SQUASH VELOUTÉ WITH MAPLE-GLAZED PANCETTA CHIP | 9.00
ROAST TOMATO CUMIN BISQUE | 8.00
ORGANIC WILD MUSHROOM VELOUTÉ | 10.00
WEST COAST SHELLFISH BOUILLABAISSE | 14.00
ENTRÉE
MAPLE-GLAZED SALMON FILLET WITH RISOTTO, LEMON MOUSSELINE & PECAN GRANOLA | 25.00
PAN-SEARED HALIBUT (SEASONAL) WITH SMOKED BACON QUINOA & BABY CLAM CHOWDER SAUCE | 38.00
CHICKEN BREAST STUFFED WITH CHORIZO SAUSAGE & RED WINE REDUCTION | 26.00
BROME LAKE DUCK BREAST WITH CORN & WILD RICE GALETTE & GINGER ORANGE GLAZE | 35.00
AAA BEEF TENDERLOIN WITH ROAST NUGGET POTATOES & CABERNET SAUVIGNON JUS | 59.00
LAMB RACK PROVENCAL WITH GRATIN POTATOES & TRUFFLE JUS | 42.00
VEGETARIAN OPTIONS (MUST BE PRE-ORDERED; CHOICE WILL BE CHARGED AT HIGHEST PRICED ENTRÉE OPTION)
BC GROWN SQUASH GNOCCHI WITH GEM TOMATO SAUCE
PENNE ARRABBIATA WITH ROAST PORTABELLA MUSHROOM (GLUTEN-FREE)
CHEVRE POLENTA WITH KING OYSTER MUSHROOM, BRAISED FENNEL HEART & HERB BEURRE BLANC
SWEET
CHAI BRULEE WITH CHOCOLATE-DIPPED KEY LIME COOKIE | 9.00
PISTACHIO CHOCOLATE CAKE WITH STRAWBERRY CASSIS COMPOTE | 9.00
GRAND MARNIER MOUSSE TEARDROP WITH PEACH & GINGER COMPOTE | 9.00
CARAMEL PECAN CHEESECAKE WITH SALTED CARAMEL | 9.00
PRICES EXCLUDE 15% SERVICE CHARGE AND APPLICABLE TAXES. TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
5
RECEPTION
RECEPTION ENHANCEMENTS
MINIMUM 20 PEOPLE
BASKET OF FRESHLY CUT VEGETABLES WITH PESTO AIOLI & BUTTERMILK DIP
6.00 PER PERSON
SLICED SEASONAL FRESH FRUIT PLATTER
6.00 PER PERSON
ASSORTED FLAT BREADS WITH HUMMUS & TZATZIKI DIPS
7.00 PER PERSON
GOURMET CHEESE BOARD
AN ASSORTMENT OF LOCAL AND IMPORTED CHEESES SERVED WITH CRACKERS & BAGUETTE
10.00 PER PERSON
ROASTED MARINATED VEGETABLE PLATTER
7.00 PER PERSON
TRADITIONAL ANTIPASTO PLATTER
SHAVED PROSCIUTTO, GENOA SAUSAGE, PROVOLONE, HERB & GARLIC BOCCONCINI, ROASTED
MARINATED VEGETABLES, OLIVE & PICKLE SELECTION
12.00 PER PERSON
SEAFOOD ANTIPASTO PLATTER
STEELHEAD SMOKED SALMON, SMOKED TROUT, POACHED CHARDONNAY PRAWNS, STEAMED
SALMON MEDALLIONS, GRILLED FENNEL, ASPARAGUS, ZUCCHINI & PEPPERS, BASKET OF
14.00 PER PERSON
SLICED FOCACCIA BREAD
MAKI & CALIFORNIA ROLLS
46.00 PER DOZEN
SELECTION OF CHEESECAKE LOLLIPOPS
38.00 PER DOZEN
ACTION STATIONS
SLOW ROASTED BEEF STRIP LOIN
CRACKED BLACK PEPPER RUB, FRESHLY BAKED ROLLS, HORSERADISH, DIJON MUSTARD
325.00
ROAST BARON OF BEEF
FRESHLY BAKED ROLLS, HORSERADISH, DIJON MUSTARD
800.00
OVEN-ROASTED PRIME RIB
YORKSHIRE PUDDING, HORSERADISH, DIJON MUSTARD
350.00
SAUTEED PRAWNS & SCALLOPS
BC GROWN SCALLIONS, GARLIC & LEMON PEPPER
20.00 PER PERSON
MIN. 30 PEOPLE
CUSTOM FRIED RICE BAR
BABY SHRIMP, EGGS, HAM, BBQ PULLED PORK, FRESH MARKET VEGETABLES, SELECTION OF SPICES &
GLUTEN-FREE SOYA SAUCE
19.00 PER PERSON
MIN. 30 PEOPLE
APPROX. 20 PORTIONS
APPROX. 100 PORTIONS
APPROX. 20 PORTIONS
ALL ACTION STATIONS ARE ACTIVE FOR A MAXIMUM OF TWO HOURS. 100.00 CHEF’S FEE PER STATION WILL BE APPLIED TO GROUPS LESS THAN 100 PEOPLE.
PRICES EXCLUDE 15% SERVICE CHARGE AND APPLICABLE TAXES. TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
6
RECEPTION
HORS D’OEUVRES
MINIMUM THREE DOZEN PER SELECTION
COLD
BOCCONCINI, GRAPE TOMATO & OLIVE BROCHETTES WITH PESTO (GF)
36.00 PER DOZEN
CRAB SALAD ON CUCUMBER WITH DILL (GF)
46.00 PER DOZEN
SMOKED CHICKEN ON OLIVE OIL CROSTINI WITH CHARRED PEPPER SALSA
39.00 PER DOZEN
BABY SHRIMP & PAPAYA SALAD ON CROSTINI
40.00 PER DOZEN
SMOKED SALMON IN A MINI POPPY SEED BAGEL WITH TRADITIONAL FIXINGS
44.00 PER DOZEN
TOMATO BRUSCHETTA IN A BASIL TARTLET WITH PARMESAN CHEESE (V)
35.00 PER DOZEN
SMOKED STEELHEAD SALMON ON RYE TOAST POINT, CAPERS, RED ONION & CREAM CHEESE
42.00 PER DOZEN
CALIFORNIA ROLLS (GF)
48.00 PER DOZEN
OYSTERS (MARKET DEPENDENT) MIGNONETTE SAUCE OR GRUYERE ROCKEFELLER
48.00 PER DOZEN
HOT
VEGETABLE SAMOSA WITH HOME-MADE TAMARIND CHUTNEY
36.00 PER DOZEN
CRISPY VEGETABLE SPRING ROLLS WITH PLUM SAUCE
37.00 PER DOZEN
SPICY CHICK PEA FRITTER WITH CUMIN YOGURT DIP
38.00 PER DOZEN
SRIRACHA SHRIMP SKEWERS WITH HONE (GF)
48.00 PER DOZEN
MASALA CHICKEN TIKKA (GF)
40.00 PER DOZEN
SHRIMP & PORK GYOZA WITH PONZU SAUCE
40.00 PER DOZEN
LAMB LOLLIPOPS WITH APPLE CHUTNEY (GF)
48.00 PER DOZEN
PORK SLIDERS WITH SWISS CHEESE AND BEER BRAISED ONIONS
55.00 PER DOZEN
MOROCCAN BEEF KEBAB WITH TZATZIKI (GF)
41.00 PER DOZEN
BUTTERMILK FRIED CHICKEN BITES ON A FLUFFY WAFFLE WITH CHIPOTLE MAPLE SYRUP
44.00 PER DOZEN
MAPLE-GLAZED SCALLOP WRAPPED IN SMOKED BACON (GF)
45.00 PER DOZEN
PETIT CRAB CAKES WITH LEMON AIOLI (GF)
48.00 PER DOZEN
ROASTED TOFU SATAY WITH WALNUT PESTO (GF)(V)
36.00 PER DOZEN
MAPLE-WHISKEY GLAZED SALMON SKEWERS (GF)
48.00 PER DOZEN
(GF) – GLUTEN-FREE
(V) - VEGETARIAN
PRICES EXCLUDE 15% SERVICE CHARGE AND APPLICABLE TAXES. TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
7
DINNER BUFFET
SEA TO SKY | 56.00 PER PERSON
MINIMUM 40 PEOPLE
SOUP
ORANGE & FENNEL BISQUE
COLD DISPLAY
ORGANIC MIXED GREENS WITH SHAVED VEGETABLES SERVED WITH AN ASSORTMENT OF VINAIGRETTES
VINE-RIPENED TOMATO & BOCCONCINI SALAD WITH PESTO VINAIGRETTE
POTATO SALAD WITH BACON, PICKLES AND CARAMELIZED ONIONS
TRADITIONAL ANTIPASTO PLATTER
SHAVED PROSCIUTTO, GENOA SAUSAGE, PROVOLONE, HERB & GARLIC BOCCONCINI, ROASTED MARINATED VEGETABLES, OLIVE & PICKLE
SELECTION
HOT ENTREES
BAKED SNAPPER WITH LEMON CAPERS & BABY CLAM SAUCE
ROAST CHICKEN WITH LEMON, GARLIC & OREGANO
SPINACH AND ARTICHOKE CANNELLONI WITH A TOMATO BASIL SAUCE
STEAMED LOCAL SEASONAL VEGETABLES
ROAST NUGGET POTATOES
ROLLS & BUTTER
SWEET
SLICED FRESH FRUIT WITH WILD SEASONAL BERRIES
SELECTION OF CAKES
ENGLISH TRIFLE
STARBUCKS COFFEE & TAZO TEAS
PRICES EXCLUDE 15% SERVICE CHARGE AND APPLICABLE TAXES. TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
8
DINNER BUFFET
VICTORIA GARDENS DINNER BUFFET
69.00 PER PERSON | MIN. 50 PEOPLE
SALADS
CAESAR SALAD
BUFFALO & ROMA TOMATO WITH AGED BALSAMIC
GREEK SALAD WITH GOAT FETA
SAFFRON CAULIFLOWER & FENNEL SALAD
PLATTERS
SMOKED CANADIAN CORNED BEEF, SHAVED PROSCIUTTO, GENOA SAUSAGE, HAVARTI, EMMENTHAL
GRILLED VEGETABLES & ASSORTED PICKLES
SELECTION OF SMOKED FISHES WITH LEMON AIOLI
HOT ENTREES
LINGCOD WITH BACON AND LEAK CREAM SAUCE
SLOW-ROASTED BEEF STRIP LOIN WITH WHISKEY DIJON
PORCINI GNOCCHI WITH TRUFFLE CREAM & OVEN DRIED GEM TOMATOES
STEAMED LOCAL SEASONAL VEGETABLES
STEAMED RICE WITH LEMONGRASS
GRATIN POTATOES
ROLLS & BUTTER
SWEET
SLICED FRESH FRUIT WITH SEASONAL BERRIES
SELECTION OF CAKES & PIES
CHEESECAKE LOLLIPOPS
BELGIAN DARK CHOCOLATE MOUSSE
STARBUCKS COFFEE & SELECTION OF TAZO TEAS
PRICES EXCLUDE 15% SERVICE CHARGE AND APPLICABLE TAXES. TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
9
DINNER BUFFET
LATE NIGHT SNACK
MINIMUM 20 PEOPLE
BASKET OF FRESHLY CUT VEGETABLES WITH PESTO AIOLI & BUTTERMILK DIP
6.00 PER PERSON
TORTILLA CHIPS, SALSA & GUACAMOLE
6.00 PER PERSON
CHEESE CUBES & CRACKERS
8.00 PER PERSON
ASSORTED FLAT BREADS WITH HUMMUS & TZATZIKI DIPS
7.00 PER PERSON
ROASTED MARINATED VEGETABLE PLATTER
7.00 PER PERSON
MAKI & CALIFORNIA ROLLS
46.00 PER DOZEN
FINGER SANDWICHES
TURKEY PROVOLONE, HAM & SWISS, BOCCONCINI & ROASTED PEPPER
39.00 PER DOZEN
MIN. 3 DOZEN
TRADITIONAL ANTIPASTO PLATTER
SHAVED PROSCIUTTO, GENOA SAUSAGE, PROVOLONE, PESTO BOCCONCINI, ROASTED MARINATED
VEGETABLES, OLIVE & PICKLE SELECTION
10.00 PER PERSON
SELECTION OF CHEESECAKE LOLLIPOPS
38.00 PER DOZEN
SELECTION OF SQUARES
BROWNIES, CARROT RAISIN CAKE, NANAIMO BARS, APPLE CRUMBLE
42.00 PER DOZEN
PRICES EXCLUDE 15% SERVICE CHARGE AND APPLICABLE TAXES. TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
10
ALCOHOLIC BEVERAGE
WINE LIST
WHITE
CEDAR CREEK BLEND, BC
35
TRIVENTO TRIBU, PINOT GRIGIO, ARG
35
CEDAR CREEK CHARDONNAY, BC
45
SANDHILL PINOT GRIS, BC
50
OYSTER BAY SAVIGNON BLANC, AUS
55
RED
CEDAR CREEK BLEND, BC
35
TRIVENTO TRIBU MALBEC, ARG
35
SANDHILL MERLOT, BC
60
GANTON LARSON PINOT NOIR, BC
45
CEDAR CREEK CABERNET-MERLOT, BC
55
SPARKLING
HENKELL TROCKEN, GERMANY
42
DOMAINE MUMM, CALIFORNIA
70
SUMAC RIDGE, STELLAR’S JAY, BC
80
VEUVE CLIQUOT, FRANCE
NON-ALCOHOLIC SPARKLING APPLE JUICE
110
16
HOST BAR PRICES EXCLUDE 15% SERVICE CHARGE AND APPLICABLE TAXES. TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
11
ALCOHOLIC BEVERAGE
BANQUET BAR
STANDARD BANQUET BAR
LIQUOR
DOMESTIC BEER
IMPORTED BEER
DOMESTIC WINE
COOLERS
SOFT DRINKS, JUICES, MINERAL WATER
AVAILABLE UPON REQUEST
PREMIUM BRAND LIQUOR
MARTINIS/SPECIALTY COCKTAILS
LIQUEURS 1 OZ.
NON-ALCOHOLIC BEER
HOST
CASH
7.50
7.50
8.00
7.50
7.50
4.50
8.50
8.50
9.00
8.50
8.50
4.50
8.50
10.00
8.50
5.00
10.00
12.00
10.00
5.00
PUNCH
SERVES 30 PEOPLE
FRUIT
ALCOHOLIC FRUIT
CHAMPAGNE
120.00 PER GALLON
200.00 PER GALLON
175.00 PER GALLON
HOST BAR
ALL BEVERAGES CONSUMED ARE TO BE PAID FOR BY THE HOST . HOST PRICES ARE SUBJECT TO AN ADDITIONAL 15% SERVICE
CHARGE , 5% GST AND 10% PST. WE RECOMMEND ONE HOST BAR PER 75 PEOPLE . SHOULD CONSUMPTION BE LESS THAN 400.00
IN SALES PER BARTENDER , A BARTENDER FEE OF 35.00 PER HOUR WILL APPLY ( MINIMUM 4 HOURS ).
CASH BAR
GUESTS ARE RESPONSIBLE FOR PAYING FOR THEIR OWN BEVERAGES. CASH PRICES INCLUDE TAXES. SHOULD CONSUMPTION BE
LESS THAN 400.00 IN SALES PER BARTENDER , A BARTENDER FEE OF 35.00 PER HOUR WILL APPLY AND A CASHIER FEE OF 30.00
PER HOUR WILL APPLY PER BAR AND CASHIER STATION (MINIMUM 4 HOURS PER BAR AND STATION ).
HOST BAR PRICES EXCLUDE 15% SERVICE CHARGE AND APPLICABLE TAXES. TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
12
BOOKING GUIDELINES
BOOKING GUIDELINES
FOOD & BEVERAGE
ALL FOOD AND BEVERAGE SERVED IN THE HOTEL IS TO BE PROVIDED BY THE HOTEL WITH THE EXCEPTION OF WEDDING CAKES.
FOR CAKES NOT ORDERED THROUGH THE HOTEL, A CAKE CUTTING AND PLATING FEE WILL APPLY.
ONE MENU IS REQUIRED FOR ALL GUESTS. LIMITED DIETARY SUBSTITUTES CAN BE MADE AVAILABLE UPON PRIOR REQUEST.
MENUS MUST BE SUBMITTED TO THE CATERING OFFICE AT LEAST ONE MONTH PRIOR TO YOUR FUNCTION. ALL FOOD AND
BEVERAGE IS SUBJECT TO A SERVICE CHARGE AND APPLICABLE GOVERNMENT TAXES.
IN THE EVENT OF ANY GUESTS IN YOUR GROUP WHO HAVE FOOD ALLERGIES OR DIETARY RESTRICTIONS, THE HOTEL SHALL BE
PROVIDED, IN WRITING, WITH THE PARTICULARS, INCLUDING FULL NAMES, OF EACH GUEST
MINIMUM GUARANTEES ARE DUE TWO (2) WEEKS PRIOR TO THE EVENT. WE WILL PREPARE AND SET FOR FIVE (5) PERCENT
ABOVE THE GUARANTEED NUMBER. FOR PLATED MEALS – VEGERTARIAN SUBSTITUTES FOR UP TO FIVE (5) PERCENT OF
ATTENDEES WILL BE AVAILABLE (CHEF’S CHOICE).
A $100.00 LABOUR CHARGE WILL BE ASSESSED FOR PLATED SERVICE FUNCTIONS OF LESS THAN 20 PEOPLE.
ALL PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. PRICES WILL BE CONFIRMED NO MORE THAN SIX MONTHS PRIOR TO THE
FUNCTION DATE.
PAYMENT AND CANCELLATION POLICY
A NON-REFUNDABLE AND NON-TRANSFERABLE DEPOSIT IS REQUIRED TO CONFIRM DATE AND SPACE HELD. THIS DEPOSIT WILL BE
REGARDED AS A DOWN PAYMENT TOWARDS THE TOTAL COST OF THE EVENT. THE ESTIMATED BALANCE AS PREPARED BY THE
CATERING DEPARTMENT IS PAYABLE BY CERTIFIED CHEQUE, CASH, OR COMPLETED CREDIT CARD AUTHORIZATION FOUR (4)
WEEKS PRIOR TO THE EVENT.
DEPOSIT FOR WEDDINGS OF $15,000 OR MORE WILL BE $2,500
DEPOSIT FOR WEDDINGS LESS THAN $15,000 WILL BE $2,000
CANCELLATION OF A CONFIRMED WEDDING MUST BE GIVEN, IN WRITING, AT LEAST TWELVE (12) MONTHS PRIOR TO THE ARRIVAL
DATE. I F PROPER NOTICE IS NOT GIVEN PRIOR TO TWELVE (12) MONTHS IN ADVANCE , IN ADDITION TO THE DEPOSIT , THE
HOTEL IS TO RECEIVE , AS LIQUIDATED DAMAGES , AND NOT AS A PENALTY , A PERCENTAGE OF THE TOTAL ANTICIPATED
REVENUE FROM THE MEETING ROOM RENTAL FEE( S ), AND FROM THE FOOD AND BEVERAGE ESTIMATE FROM THE
BANQUET EVENT ORDER (BEO) FOR THE EVENT ACCORDING TO THE FOLLOWING SCHEDULE:
T ERMINATION DATE
0 – 30 DAYS
31 – 90 DAYS
91 + DAYS
MEETING SPACE
100%
75%
0
F OOD & BEVERAGE
100%
25%
DEPOSIT ONLY
SHOULD THE NUMBER OF GUESTS ATTENDING THE FUNCTION DIFFER GREATLY FROM THE ORIGINAL NUMBER QUOTED, THE
HOTEL RESERVES THE RIGHT TO PROVIDE AN ALTERNATE FUNCTION ROOM BEST SUITED FOR THE GROUP’S SIZE. SHOULD THE
NUMBER OF GUESTS DECREASE BY 25% OR MORE, A RENTAL AND/OR LABOUR CHARGE WILL BE LEVIED FOR THE SPACE AND
SERVICE PERSONNEL INVOLVED.
ENTERTAINMENT (INCLUDING DJ SERVICES) IS SUBJECT TO A MUSIC TARIFF FEE WHICH INCLUDES SOCAN (SOCIETY OF
COMPOSERS, AUTHORS, AND MUSIC PUBLISHERS OF CANADA) AND RE:SOUND. THE MUSIC TARIFF IS BASED ON MAXIMUM
ROOM OCCUPANCY AND NOT THE NUMBER OF PEOPLE IN ATTENDANCE.
13
BOOKING GUIDELINES
PARKING
o
THE HOTEL HAS 3 LEVELS OF PARKING WITH 350 STALLS AVAILABLE AT COMPETITIVE RATES.
DELIVERIES
ALL DELIVERIES MUST BE LABELED PROPERLY INCLUDING: NAME OF THE WEDDING; CONTACT NAME; DATES; NUMBER OF
BOXES AND “ATTENTION BANQUET DEPARTMENT”. THE HOTEL WILL NOT ACCEPT DELIVERIES MADE AT THE FRONT DOOR
AND WILL NOT MAKE COD PAYMENTS. LOADING DOCK FACILITIES ARE AVAILABLE 8AM – 8PM. THE CATERING MANAGER
MUST BE ADVISED IN ADVANCE OF ALL DELIVERIES EXPECTED. ITEMS REQUIRING REFRIGERATION MUST BE DELIVERED DAY
OF THE EVENT.
ALL WEDDING CAKES MUST BE SET UP AND DECORATED BY THE BAKERY AND/OR DESIGNATE. HOTEL STAFF WILL NOT TAKE
RESPONSIBILITY FOR MOVING OR SETTING UP CAKES.
DUE TO LIMITED STORAGE SPACE, SHIPMENTS CAN ONLY BE ACCEPTED TWO (2) DAYS PRIOR TO YOUR EVENT. ITEMS MUST
BE PICKED UP IMMEDIATELY FOLLOWING THE EVENT. THE HOTEL ACCEPTS NO RESPONSIBILITY FOR DAMAGE OR LOSS OF
ANY ARTICLES LEFT ON THE PREMISES. THE CONVENOR IS RESPONSIBLE FOR ANY DAMAGE TO THE PREMISES BY THEIR
GUESTS OR INDEPENDENT CONTRACTORS WORKING ON THEIR BEHALF.
THE HOTEL DOES NOT HAVE AND CANNOT PROVIDE LABOUR OR EQUIPMENT FOR MOVING LARGE ITEMS IN OR OUT OF THE
PREMISES. SMALLER ITEMS MAY BE MOVED UPON PRE-ARRANGEMENT WITH THE CATERING MANAGER. LABOUR CHARGES
WILL APPLY.
MISCELLANEOUS
THE HOTEL WILL PROVIDE ONE PODIUM AND FIXED MICROPHONE AT NO CHARGE FOR ANY FUNCTION SCHEDULED IN A ROOM
WITH A SOUND SYSTEM. EACH ADDITIONAL MICROPHONE WILL BE CHARGED AT APPLICABLE RATES.
THE COAST PLAZA HOTEL & SUITES PROHIBITS SELLING TICKETS AT THE DOOR
ALL FUNCTION ROOMS AND FOYERS ARE DESIGNATED NON-SMOKING IN ACCORDANCE WITH THE CITY OF VANCOUVER
BYLAWS. PLEASE ASK ABOUT OUR FUNCTION ROOMS WITH EXTERIOR ACCESS.
ANY SIGNAGE USED MUST BE OF PROFESSIONAL NATURE AND IS RESTRICTED TO CERTAIN AREAS OF THE HOTEL. DEFACING,
STAPLING, OR TAPING OF MATERIALS ONTO HOTEL PROPERTY IS PROHIBITED. CHARGES WILL APPLY FOR DAMAGES.
14
VENDORS
SUGGESTED VENDORS
AUDIO VISUAL
PLEASE SPEAK WITH OUR CATERING DEPARTMENT FOR ADDITIONAL DETAILS.
BEAUTY CARE
KA!BOOM HAIR CO.
604.681.6003
WWW.KABOOMHAIRSALON.CA
POISED NAIL LOUNGE & SPA
604.568.5690
WWW.POISEDNAILS.COM
CHAIRDECOR ETC.
604.433.5522
WWW.CHAIRDECOR.COM
GREENSCAPE SILK DESIGN
604.437.1729
WWW.GREENSCAPEDECOR.COM
NOTEABLE ENTERTAINMENT AND EVENTS LTD.
604.468.2911
WWW.NOTEABLE.NET
GARRY ROBERTSON DJ ENTERTAINMENT
604.464.1294
WWW.GRMUSIC.COM
VIVIO FLOWER GALLERY
604.669.7271
WWW.VIVIOFLOWERS.CA
LAVENDER AND LILACS FLORIST
604.688-5936
WWW.LAVENDERANDLILACSFLORIST.COM
[STU-DI-O] BY JEANIE
604.722.8268
WWW.JEANIE.STU-DI-O.COM
CHRIS CHERNOFF PHOTOGRAPHY
604.315.8301
WWW.CHRISCHERNOFF.COM
SWEET OBSESSIONS
604.739.0555
WWW.SWEETOBSESSIONS.CA
GANACHE PATISSERIE
604.899.1098
WWW.GANACHEYALETOWN.COM
DREAMGROUP PRODUCTIONS INC
604.537.3575
WWW.DREAMGROUP.CA
KEY EVENTS AND WEDDINGS
604.506.3688
WWW.KEYEVENTSANDWEDDINGS.COM
DECORATION & RENTALS
ENTERTAINMENT & MUSIC SERVICES
FLORAL
PHOTOGRAPHY
WEDDING CAKES
WEDDING & EVENT PLANNERS
1763 COMOX STREET, VANCOUVER, BRITISH COLUMBIA V6G 1P6
TEL: 604.688.7711 / FASCIMILE: 604.688.5934
WWW.COASTPLAZAHOTELANDSUITES.COM