board bulletin - Scotch Plains
Transcription
board bulletin - Scotch Plains
HIGHLIGHTS BOARD BOARD BULLETIN BULLETIN Scotch Plains-Fanwood Board of Education Public Meetings June 2015 Student Recognition Evening – June 8, 2015 The Board recognized the following students for their accomplishments: National PTA Reflections Winners Margaret Wang and Lily Cantwell Valedictorian Danielle Scheu Salutatorian Michael Lange National Achievement Scholars Finalist Samantha Bordman National Merit Commended Students Samantha Bordman, Steven Davies, Amar Jain, David Lange, Michael Lange, Samantha Loop, John Musso and Leah White National Hispanic Recognition Eric Calvo American Association of Teachers of Spanish & Portuguese Awards Michael Lange Governor’s School Vivian Zhuang and Daniel Zheng Union County School Board Association Recognition Christopher Gibbons Student Recognition Evening – June 8, 2015 The Board recognized the following students for their accomplishments: Scholar Athletes Jodi Cornwell, Jeff Rodgers, Madeline McNichol Tennis Achievement Jeff Rodgers All State Band Mary Catherine Stovall All State Chorus Bryan Buchanan, Paul Cherubini, Sarah Dolan, Conor Flood, Ethan Graham, Joseph Haverlock, Steven Haverlock, Alex Karakis, Maya Mitterhoff, Meghan Ryan, Melody Weigel, Matthew Schuman, and Alex Walejewsky Moonglowers Samantha Bordman, Eric Calvo, Liz Casserly, John Cavaliere, Paul Cherubini, Ethan Cheung, Joseph Colella, Eva Isacs, Isaiah Jimenez-‐Mackson, Alex Karakis, Michael Lange, Ben Liang, Simon Oster, Ryan Radice, Jason Rosen, Danielle Schei, Harry Smith, Emma Sobel, Kevin Sonpar, Juliana Wagner, Katie Westerlund, Kevin Westerlund, William Wilkins, and Daniel Zheng Open Agenda Meeting June 11, 2015 EXECUTIVE SESSION REPORT: Mrs. Bauer called the public meeting to order and reported that the Board met in Executive Session to review legal matters, the HIB Report and the Personnel Agenda. SCHOOL NEW JERSEY FILM HIGH INSTRUCTIONAL UPDATE: New Jersey High School Film Festival-Isaiah Jiminez Mackson Dr. Hayes introduced Isaiah Jiminez Mackson, Scotch Plains-Fanwood High School Senior, who presented his film, “Passions”. He won “Best of the Fest” with his film at the New Jersey High School Film Festival on Sunday, May 17, 2015 at Stockton University. He also won an internship with the Academy Award-winning production company, Shine Global. His film “Passions” steps into the lives of high school students. It quickly takes a look into what they do and why they love to do it. Mr. JiminezMackson thanked the participants; Harry Smith, Brooke Lord and Leo Ramos for helping him make his first documentary style film a success. FESTIVAL Documentary/News First Place: Passions (Isaiah Jiminez-Mackson, Scotch Plains-Fanwood High School-Https://vimeo.com/119400901) Recognition of the Scotch PlainsFanwood High School Winter Guard Recognition of the High School Winter Guard Dr. Hayes introduced the Scotch Plains-Fanwood High School Winter Guard and congratulated them on winning first place in their division at the Mid-Atlantic Indoor Network’s 2015 Championship competition on April 25. The group finished first among nine schools from New York, New Jersey, and Pennsylvania in MAIN’s (Mid-Atlantic Indoor Network) Scholastic Regional A Denniston Division. Ms. Jackie Tumolo, the Winter Guard’s director, thanked all the music staff in the district and the girls for an exciting season. She added how wonderful these girls were to work with. “We are so proud of their accomplishments and can’t wait for next season.” The Championship is a first for Scotch Plains-Fanwood High School Winter Guard. Recognition of district staff and student for their life-saving efforts Dr. Hayes said it is with great pride that the Board of Education of Scotch Plains-Fanwood recognize Laura Friedman, Michelle Tobier, Nick Miceli, Josh Jordan, Mike Robel and high school student Andrew Ray for their role in saving the life of resident Joe Dillon. Dr. Hayes thanked each of them for their outstanding professionalism, sharing that each of them played a critical role in the positive outcome. To everyone’s surprise, Joe Dillon was present at the meeting and expressed his gratitude to each person. He and his wife have lived in Scotch Plains for over forty years, four of their children have gone through the school system and now their grandchildren are going to the schools. He said coaches are always looked at for their losses or wins, but these coaches are clearly so much more than that. They are incredible professionals who made a major difference in a matter of life or death. Mr. Dillon ended by thanking all the organizations that responded so quickly, the Scotch Plains Police, 911 Emergency, and the Fire Department. Harassment, Intimidation and Bullying (HIB) Self-Assessment District Anti-Bullying Coordinator Cailin Taggart reported that as required by State law, the Commissioner of Education has developed a program to grade schools yearly on their efforts to implement the Anti-Bullying Bill of Rights Act. We are now in the third year of completing this assessment. Ms. Taggart presented the scores for each school for the required eight core elements: 1. 2. 3. 4. 5. 6. 7. 8. Programs, Approaches, Initiatives Training Other Staff Instruction Curriculum Personnel Incident Reporting Investigation Procedures HIB Reporting She reported that there is a maximum score of 78 and a score of 52 indicates that a school has met all requirements. Our district scores ranged from 60-70, putting us consistently in the “meets or exceeds” requirements categories. Mr. Whitehouse thanked Ms. Taggart for the report and for her work and asked if she was comfortable with the scores. She said she is comfortable; she reviewed the process through which the scores were reviewed at each of the schools. She said she believes greater clarification comes out of that process. Dr. Hayes thanked Ms. Taggart for her presentation and for all the work she does each month as they work on the monthly HIB reports. She said that the trainings that Ms. Taggart provides to our HIB specialists, teachers, administrators, supervisors and the Board are very important. Special Education Annual Public Report for 2013-2014 Ms. Edwards presented the 2013-2014 Special Education report. She reviewed the district’s scores on 14 indicators. The full report can be found on the DOE website at: www.nj.gov/education/specialed/info/spp/ Full Day Kindergarten Efficacy/Feasibility Dr. Hayes, Superintendent of Schools, Scott Bortnick, Principal, Brunner Elementary School, Kate Rosander, Elementary and State/Federal Programs Supervisor, Laura Smoot, Kindergarten Teacher, School One Elementary School, Heather Terantino, Kindergarten Teacher, Brunner Elementary School Scott Bortnick, Principal, Brunner Elementary School began the presentation with a video showing the current kindergarten activities in the classroom and insights from some of the district’s Kindergarten teachers. Kindergarten teachers Heather Terantino and Laura Smoot followed with a presentation on the comparison between the daily schedule in a full day kindergarten program versus a half-day kindergarten program. A full day kindergarten program would allow for increased time in each of the existing areas; word study, math, science, social studies and center based learning. The full day program would give teachers more time to engage in child-initiated activities, more time in directed individual work, and more opportunities for students to self regulate and deeply engage in each of the activities. Dr. Hayes gave a demographic report comparing the change in enrollment between kindergarten and grade one; the district has seen an average increase of 92.4 students between these two grades over the last five years, with the trend widening. This indicates that many parents are enrolling in full day kindergarten programs elsewhere and then enrolling their children in the district’s first grade. In projecting the number of full-day kindergarten classrooms needed, Dr. Hayes said we should plan for the same number as we currently using for first grade, given the stable enrollment projections. The planned number of classrooms needed would be 20; this would require six new classrooms across the district. The next step in the process is to have Potter Architects, LLC, to create specifications and solicit bid quotes to give the board a reasonable estimate of construction costs. COMMITTEE REPORTS: Shared Services Mrs. Winkler gave an update on the items discussed in the Shared Services Committee meeting including: • Safe Grant to Schools and the walkability-study taking place at both middle schools were discussed. • Kids Recreation Trust Fund grant application to do work on the fields behind Terrill Middle School was discussed. This effort would need support from both Fanwood and Scotch Plains as well as the Board of Education. • Parking and paving drainage issues at Park Middle School were discussed. • The first of a series of free Family Movie Nights begins tomorrow night at Augustine Park on Village Green in Scotch Plains. Finance Mr. Whitehouse reported on the recent Finance Committee, which included the following updates: • Diane Peneno, Supervisor of Special Services, reported on the new IEP system to be purchased. • Bid openings scheduled for motions at the June board meetings: Terrill paving project; window replacements for Coles and Evergreen; roofing at McGinn, School One and the High School; 2015-2016 lease purchase for technology; 2015-2016 custodial, plumbing and electrical supplies; weight equipment sale; transportation bid for extracurricular activities; sale of obsolete technology equipment. • Completion of the Terrill paving project by T&M Associates at a cost of $31,225. • • • • The change in Worker’s Compensation insurance carrier from South Bergen Region VII Pool to Eric North/NJSIG. A proposal from Potter Architects, LLC for planning and working through the bidding process for the McGinn and Evergreen additions. Report of inventory of district work anticipated over the next ten years is being worked on by Potter Architects, LLC. Proposals to upgrade our security cameras and software, and expand camera coverage throughout the district. Facilities Mr. Whitehouse gave an update on the items discussed in the facilities Committee meeting which had also been part of the Finance Committee meeting including: • Facility bid openings scheduled for motions at the June 11, 2015 board of education meeting; Terrill paving project; window replacements for Coles and Evergreen; roofing at McGinn, School One and the High School. • Completion of the Terrill paving project by T&M Associates at a cost of $31,225. • A proposal from Potter Architects, LLC for planning and working through the bidding process for the McGinn and Evergreen additions. • Report of inventory of district work anticipated over the next ten years is being worked on by Potter Architects, LLC. Curriculum Mrs. Cleary reported that the Curriculum Committee met and discussed the following: • Kate Rosander, Supervisor of State, Federal and Elementary Programs, reported on the I Square program that focuses on reading, writing, and research. The program has been successful with students and there has been a high rate of parent attendance at parent meetings. They are looking at ways to engage middle school students. • Teaching Strategies Gold was discussed. The twelve objectives focus on the areas of socialemotional, literacy and math and the ways to identify the skill level of each child and how to guide instruction to move them forward. • Exploring full day kindergarten opportunities-instructional update at this meeting. SUPERINTENDENT’S REPORT: Dr. Hayes reviewed agenda items for approval on June 25. In addition, the Board approved the following, as recommended by Dr. Hayes: • 2015 Special Education Summer field trips for the Self-Contained Program at Scotch PlainsFanwood High School. • A field trip request for the students of the Scotch Plains High School Marching Band, approximately forty students, to attend the Drum Bugle Corps competition in Clifton, NJ on July 5 for a marching band activity. • A field trip request for the students of the Scotch Plains High School Journalism class (approx. 20) to travel to the JEA/NSPA National High School Journalism Convention, Orlando, FL on November 12-15, 2015. The purpose of the trip is for students to attend an annual journalism conference. PERSONNEL AGENDA The Board approved the Superintendent’s recommendations for personnel on the Personnel Report dated June 11, 2015. BUSINESS FUNCTIONS: Mrs. Saridaki reviewed items, including additions to the agenda, for Board approval on June 25. The Board approved the following items as presented on June 11: • Staff Training reimbursements on the report dated June 11, 2015 • Award of contract to T&M Associates, an engineering firm, to serve as construction administrator and oversee the parking lot improvement project at Terrill Middle School at a cost of $31,225 • Award of contract to Fischer Contracting, Inc. for a total amount of $453,395.60 for the paving of the Terrill Middle School parking lot • Award of contract to Chris Anderson Roofing, for the total amount of $862,370 for roof replacements at Scotch Plains Fanwood High School, School One Elementary and McGinn Elementary School • Award of contract to Panoramic Window & Door Systems, Inc. for a total amount of $1,754,000 for window replacements at Coles Elementary School and Evergreen Elementary School, funds in the amount if $619,685 will be transferred from Capital Reserve for this project • Approval of the advertisement for the sale of obsolete technology equipment • Approval of the sidewalk, curbing and ramp replacements at Coles School for $6,930, the Administration building for $3,100, High School for $12,405, Brunner for $17,250 and School One for $13,560 under the Education Data System, Inc. Contract #6888 awarded to Cifelli & Son General Construction, Inc. for a total amount of $53,245 • Approval of the security camera expansion to various areas in all district schools under the Education Data Systems, Inc. Contract #4485 awarded to Promedia Technology Services, Inc. for a total amount of $892,849. Funding in the amount of $644,613 will come from the 2013-2014 Extraordinary Aid and funding in the amount of $248,236 will come from the 2014-15 Extraordinary Aid • Award of contract for custodial supplies to the following; Indco Inc. for $24,286.01: Cooper Electric Supply Co. for $4,003.00: ChemSearch for $4,645.08: Jersey Paper Plus for $28,985.21: APP, Inc. for $527.00: Atra Janitorial Supply, Co. $124,086.55 • Award of contract to Monarch Electric Company for a total of $29,416.16 for custodial electric supplies • Award of contract to West Side Plumbing Supply Co. for $6,429.86 for custodial plumbing supplies • Award the lease purchase for computers and related equipment costing $647,000 to US Bancorp Government Leasing (Option A) at a rate of 1.468% for four years • Approval of purchase of IEP Direct (replaces current IEP software) for a one-time startup fee of $25,900 plus a first year (2-15-16) cost of $7,287. Future cost will be $16,400 per year • Authorize the Business Administrator to enter into an agreement with ERIC/NJSIG for workers compensation insurance at an annual cost of $298,456 and terminate current insurance with South Bergen Risk (SOBER VII) • Approval of the submission of the 2016 IDEA grant for basic and preschool in the following amounts: IDEA basic $1,336,525, IDEA preschool $54,933 for a total of $1,391,458 • Approval of the submission of the 2016 NCLB grant for the following amounts: Title I Part A basic $110,013, Title II Part A $70,845 and Title III $6,826 for a total of $187,684 • Approval of the submission for a New Jersey Department of Education Grant, Building Teacher Leadership Capacity to support beginning teachers in the amount of $200,000 to create a partnership between Kean University, Scotch Plains-Fanwood and Plainfield Public Schools Public comment Mr. Lewis asked if there are plans to charge for full day kindergarten. Dr. Hayes responded that a full day kindergarten program cannot charge tuition; however, wrap around programs that are not full day kindergarten can charge tuition. Good of the Order: Mrs. Cleary reported she attended “Meet the Coaches Night” at the high school last night. She commended Mr. Miller on his presentation that emphasized the need for students to focus on the academics first. It was a great event for the students! Dr. Kulikowski reported on the many events that went on in the district. On June 8th the Board of Education recognized many outstanding students for their high level accomplishments. She attended the School One Fun Fair; it was a lot of fun for the community. Mrs. Bauer thanked everyone for all the meetings and events they have attended and supported. Mr. Whitehouse ended by recognizing Mrs. Edward’s last meeting; he thanked her for being an advocate for those who need services. Dr. Hayes thanked Mrs. Edwards and said we all echo Mr. Whitehouse’s remarks and wish you much success. -------------------------------------------------------------------------------------------------------------SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION Regular Public Meeting June 25, 2015 EXECUTIVE SESSION REPORT: Mrs. Bauer welcomed everyone to the Board of Education regular public meeting. After reporting that the Board met in Executive Session to review the HIB Report and the Personnel Agenda, Mrs. Bauer opened the meeting for public comment. INSTRUCTIONAL UPDATE: Mrs. Bauer announced the instructional updates for this meeting: Demographic Study as developed and presented by Ross Haber & Associates (May 2015) Ross Haber and Associates completed an enrollment projection study for the district. The five year projection is that there will be decreasing enrollment, but it will be minimal and not a significant impact on our district. Report card format for Grades one through four by Dr. Mast. Dr. Mast reported that the district is embarking on a new framework for elementary report cards. The goal is to make the elementary report card a better communication tool and to have it available through PowerSchool. The report card indicators will be linked to benchmarks explaining the different levels of performance. The curriculum committee will be reviewing the benchmarks once they are finalized. The benefit will be greater consistency and the ability to track a student longitudinally. Letters to the Board Mrs. Bauer reported on four letters sent to the board: • Email dated June 17, 2015 from Jeannie Condell regarding McGinn class size for third grade in 2015-2016 school year. Dr. Hayes contacted Ms. Condell to discuss her concern. • Email dated June 17, 2015 from Lauren Moose (referred to Executive Session) • Receipt of letter dated June 9, 2015 from Brunner School fourth graders, Cara Checchio, Morgan McArdle and Morgan Ritter concerning the sue of Styrofoam trays at lunch time. • Receipt of letter dated June 10, 2015 from Brunner School students, Davyd Dasi, Nefeli Pappas, and Emma Fang concerning the installation of solar panels at Brunner to save energy. SUPERINTENDENT’S REPORT: The Board approved the following items as recommended by Dr. Hayes: • • • • • • • • Out of District Placements (Extended School Year 2015) The May and June Harassment, Intimidation and Bullying reports were affirmed as reported in executive sessions on May 12, May 28, June 11 and June 25. The Harassment, Intimidation and Bullying Self-Assessments as presented. The Bi-Annual Gifts to Schools reports Matrix of District Forms Motion for the superintendent to take action while the Board is in recess Approval of summer student assignments as presented Approval of the Danielson Rubric for Teacher Evaluation and the Marshall Rubric for Administrator and Supervisor Evaluation for 2015-2016 school year PERSONNEL The Board of Education approved the Superintendent’s recommendations for personnel on the Personnel Report dated June 25, 2015. BUSINESS FUNCTIONS: The Board approved the following items as presented by Business Administrator, Mrs. Saridaki: • Staff Training on the report dated June 25, 2015 • Acknowledged Receipt of Disbursement Listings dated May, 2015 • The district’s Security and Fire Drill Reports for the month of May and June 2015 • Potter Architects, LLC, to take the following actions regarding the classroom additions at Evergreen and McGinn Elementary Schools: prepare plans and specifications and submit these to the New Jersey State Department of Education and the Scotch Plains Planning Board; modify the Long Range Facilities Plan (LRFP); obtain services of a geotechnical engineer to investigate soils and provide a report at location of proposed building additions at each school; and, bid the project. The cost for the above referenced professional services will not exceed $302,930 • Renewal of Teachscape, Inc. as the district’s software package for the district’s teacher evaluation framework at a cost of $64,857 for the 2015-16 school year • Transfer of current year surplus to reserve • Award the transportation contract for 2015-16 extracurricular activities to Golden Arrow at the amounts: 8am-3pm $62.00 per hour: after 3pm $58.00 per hour • District transportation for special education summer routes was awarded to Amaker & Porterfield • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Accepts renewal of contract with Energy for America (EFA), Inc., for professional engineering services for the Facilities Management Program at a cost of $7,149 per month (total $85,788) for the 2015-16 school year Approval of maintenance/support contract renewal with Stewart Business systems to manage district printers and includes unlimited toner, all parts, service, labor and free software to track usage at a cost of $1,833 per month through October 31, 2015 Authorize Business Administrator to process additional invoices for payment for the current fiscal year with Board confirmation at the next regular meeting, and that the Business Administrator be authorized to process invoices for July with Board confirmation at the August meeting Approval of Parliamentary Procedures Uniform Minimum Chart of Accounts for the 2015-2016 school year Collection and Maintenance of Student Records pursuant to NJAC Title 6A: 32-7 Acceptance of Existing Master Agreements with the following units: o Scotch Plains-Fanwood Education Association (SPFEA) o Scotch Plains-Fanwood Administrative Group o Scotch Plains-Fanwood Supervisors Association o International Brotherhood of Teamsters-Local 102 Readoption of the Board Policy Manual for the period from July 1, 2015 until June 30, 2016 unless modified by the Board of Education in accordance with those applicable policies, by-laws and or rules/regulations Authorization of Budget Transfers as are necessary between Board of Education meetings Establish Imprest Petty Cash Fund Account for the period July 1st through June 30th during the next fiscal year in accordance with N.J.S.A.18A:19-13 Approve 403(b) Tax Shelter Annuity Brokers Approve 457 Tax Shelter Annuity Broker: MetLife Insurance Company Official Newspapers for publication of the Public Notices: The Times, The Star Ledger, and the Alternative Press Appointment of Insurance Risk Manager – Arthur J. Gallagher Risk Management Appointment of Employee Benefit Agent, Centric Benefits Consulting/Edward Gunther for the 2015-2016 school year Appointment of Architect of Record, Potter Architects, LLC, for the 2015-2016 school year Appointment of Bond Counsel - Phoenix Advisors, LLC to provide specialized legal services necessary in connection with the authorization and the issuance of bonds or notes by the Board of Education for a fee of $4,000 for the 2015-16 school year Contract with Complete Care for 2015-2016 Medical Services Renewal of Vehicle Maintenance Agreement with Morris-Union Jointure Commission Shared Services Maintenance Agreement with Hillside Board of Education Approval of 2015-16 Agreements with Union County Educational Services Commission Tuition Agreement Contract 2015-16 with Union County Vo-Tech Schools Related Services through Private Vendors for the Extended School Year 2015-2016 Approval to waive half of the facility use fee for Coach Breznitsky’s 2015 Summer Soccer Camp Contract with Lincoln Technical Institute to participate in a Computer & Network Support Technician internship program Appointed consultant Kim McReynolds to oversee the completion and submission of the district Title I Grant at a total cost of $3,000 Business Reports for the period ending May 31, 2015 Bill List for the period of May 23 – June 19, 2015 in the amount of $2,697,422.65 Report of awarded contracts for 2014-2015 Horizon Medical and Dental Insurance rates at an increase of 14.24% and a total annual premium in the amount of $14,576,154 for the period of August 1, 2015 through July 31, 2016 • • • • • • • The proposal submitted by Settembrino Architects for Hazmat Consulting Services to include preparation of abatement design documents, permit applications and NJDCA coordination at a fixed fee of $5,000 plus reimbursable expenses for the Window Projects at Coles and Evergreen Schools The following change orders for various projects: Haig’s Service Corp Fire Alarm Upgrade, Terrill Middle School – reduction of $7,021.00; Haig’s Service Corp Fire Alarm Upgrade, Terrill Middle School – increase of $539.00; Haig’s Service Corp, Fire Alarm Upgrade, Scotch Plains Fanwood High School – reduction of $9,097.00; Haig’s Service Corp, Fire Alarm Upgrade Scotch Plains Fanwood High School – increase of $728.00 Approval of the 2014-2016 District Mentoring Plan as presented and the projected implementation costs of $10,624 The submission of the grant application for K-8 CAP’s Bullying Prevention Program, requesting $6,032 from state funds and an additional $6,032 will be funded by the district Retain Donald J. Dietrich under contract as an Independent Consultant to assist the district in working with all e-rate issues for funding years through PY2016 including areas of telecommunications, internet services, internal connections and maintenance, and also assisting in compliance issues and forms preparation as required for a fee not to exceed $4,800 Verizon to move forward with plans to install/upgrade the in-building Distributed Antenna Systems (DAS) in the Scotch Plains High School at no cost to the district Authorizes the Business Administrator to withdraw funds from the Capital reserve account in the amount of $292,556 for the removal of old and purchase/ installation/ startup of new heating boilers at Terrill Middle School by Kelin Heating & Air Conditioning, Inc. Other Board Business: The Board approved the following: • Authorized approval for Superintendent’s Completion of Merit Goals for 2014-2015 and submission to Union County Interim Executive Superintendent • Resolution for Negotiating Services with Raymond A. Cassetta for the 2015-2016 school year at an annual consulting fee of $32,500 • Appointment of Richard Barre as Treasurer of School Monies for the 2015-16 school year at a fee of $8,904 • Resolution for Legal Services agreement with Casper P. Boehm, Jr., Esq. for the 2015-2016 school year at an annual consulting fee of $49,900, plus an estimated annual amount of $50,600 for additional services at an hourly rate of $230 resulting in a total estimated annual amount of $100,520 APPROVAL OF MINUTES Board of Education approve the minutes listed below: 1. Open Agenda Meeting – May 12, 2015 2. Open Agenda Meeting – May 12, 2015 – Executive Session 3. Regular Public Meeting – May 28, 2015 4. Regular Public Meeting – May 28, 2015 – Executive Session Good of the Order Dr. Hayes reported on the graduation of class of 2015 on June 18. Dr. Kulikowski spoke about how lovely all the moving up ceremonies were across the district. The Next Board meeting is scheduled for August 27, 2015. The class of 2015 celebrates with throwing their graduation caps in the air on June 18, 2015