2015 June PAB Package - Administration Home

Transcription

SALLIE CLARK
DARRYL GLENN
PEGGY LITTLETON
COMMISSIONERS
DENNIS HISEY, CHAIR
AMY LATHEN, VICE CHAIR
COMMUNITY SERVICES DEPARTMENT
PARK OPERATIONS ~ PLANNING ~ CSU EXTENSION ~ COMMUNITY OUTREACH
ENVIRONMENTAL SERVICES ~VETERANS SERVICES ~ RECREATION/CULTURAL SERVICES
Park Advisory Board
Meeting Agenda
Wednesday, June 10, 2015 – 1:30 p.m.
Centennial Hall
200 S. Cascade, Colorado Springs
Item
Presenter
Action
1.
Call Meeting to Order
Chair
2.
Approval of the Agenda
Chair
Approval
3.
Approval of Minutes
Chair
Approval
4.
Introductions / Presentations
5.
Citizen Comments / Correspondence on
Items Not On the Agenda (limited to five minutes
Chair
unless extended by Chair)
6.
Development Applications
A.
7.
Academy Gateway – Preliminary Plan /
Filing 1 Final Plat
Jason Meyer
Endorsement
Tim Wolken
Endorsement
Information / Action Items
A.
Memorandum of Understanding – Friends of
the Bear Creek Regional Park Equestrian Skills
Course
Item
B.
Flood Recovery Update
8.
Monthly Reports
9.
Board / Staff Comments
10.
Adjournment
Presenter
Action
Elaine Kleckner
Jason Meyer
Information
Staff
Information
RECORD OF PROCEEDINGS
Minutes of the May 13, 2015
El Paso County Park Advisory Board Meeting
Centennial Hall
Colorado Springs, Colorado
Members Present:
Michael Straub, Chair
Jeff Cramer, 1st Vice Chair
Ann Nichols, 2nd Vice Chair
Barbara Remy, 3rd Vice Chair
Shirley Gipson
Judi Tobias, Secretary
Jane Dillon
Bob Falcone
Terri Hayes
Staff Present:
Tim Wolken, Community Services Director
Elaine Kleckner, Planning Manager
Debra Reid, Administrative Supervisor
Todd Marts, Rec & Cultural Services Manager
Brad Bixler, Park Operations Manager
Jason Meyer, Project Manager
Absent:
The following minutes are a summary of the proceedings. A recording is available upon request
at the El Paso County Parks Administration Office.
1.
Call to Order: The meeting was called to order at 1:31 p.m. by Michael Straub, Chair.
2.
Approval of Agenda: Jeff Cramer made a motion to approve the meeting agenda.
Shirley Gipson seconded the motion. The motion carried unanimously.
3.
Approval of Minutes: Terri Hayes made a motion to approve the April 2015 minutes.
Ann Nichols seconded the motion. The motion carried unanimously.
Bob Falcone joined the meeting at 1:35 p.m.
4.
Introductions and Presentations:
Michael Straub read a resolution honoring Barbara Remy for her years of dedicated
service to the Park Advisory Board and El Paso County.
5.
Citizen Comments / Correspondence:
Ms. Susan Davies, Executive Director, Trails and Open Space Coalition (TOSC) stated
TOSC received several emails from trail users in regards to the closure of the New Santa
Fe trail. Ms. Davies provided information regarding an event at Catriona’s Cellar this
Sunday, May 17, 2015 from 2:00 – 5:00 p.m. which will feature the release of a new wine
called “Off the Beaten Path”. Proceeds will support the Elephant Rock Open Space
project.
Ms. Martha Cooksee provided comments in regards to the facility use permitting process.
2015 May PAB Minutes
1
Mr. Leon Basdekas requested information regarding the public process involvement
regarding the Equestrian Skills Course and what El Paso County requires before final
approval.
6.
Development Applications:
A.
Meridian Ranch Filing No. 9 PUD Development Plan / Preliminary Plan /
Final Plat
Jason Meyer provided an overview of the Meridian Ranch Filing No. 9 PUD
Development Plan / Preliminary Plan /Final Plat and addressed questions.
Meridian Ranch Filing No. 9 PUD Development Plan:
Ann Nichols moved to recommend to the Planning Commission and Board of
County Commissioners that approval of the Meridian Ranch Filing 9 PUD
Development Plan include the following condition: Require urban park fees in the
amount of $30,942. Provision of urban park amenities under a park lands
agreement may be an acceptable alternative to urban park fees, provided the
agreement is approved by the County and executed prior to recording the Filing 9
Final Plat. Regional fees are not required pursuant to the existing park lands
agreement for regional park land dedication. Terri Hayes seconded the motion. The
motion carried unanimously.
Meridian Ranch Filing No. 9 Preliminary Plan:
Terri Hayes moved to recommend to the Planning Commission and Board of
County Commissioners that approval of the Meridian Ranch Filing 9 Preliminary
Plan include the following condition: Require urban park fees in the amount of
$30,942. Provision of urban park amenities under a park lands agreement may be
an acceptable alternative to urban park fees, provided the agreement is approved by
the County and executed prior to recording the Filing 9 Final Plat. Regional fees are
not required pursuant to the existing park lands agreement for regional park land
dedication. Shirley Gipson seconded the motion. The motion carried unanimously.
Meridian Ranch Filing No. 9 Final Plat:
Jeff Cramer moved to recommend to the Planning Commission and Board of
County Commissioners that approval of the Meridian Ranch Filing 9 Final Plat
include the following condition: Require urban park fees in the amount of $30,942.
Provision of urban park amenities under a park lands agreement may be an
acceptable alternative to urban park fees, provided the agreement is approved by
the County and executed prior to recording the Filing 9 Final Plat. Regional fees are
not required pursuant to the existing park lands agreement for regional park land
dedication. Jane Dillon seconded the motion. The motion carried unanimously.
2
7.
Information / Action Items:
A.
Park Lands Agreement / GTL Inc.
Tim Wolken provided an overview of the Park Lands Agreement / GTL Inc. and
addressed questions.
Shirley Gipson moved to endorse the approval of the Park Lands Agreement with
GTL Inc. for Meridian Ranch - Filing #9. Judi Tobias seconded the motion. The
motion carried unanimously.
B.
Memorandum of Understanding – Friends of the Bear Creek Regional
Park Equestrian Skills Course
Tim Wolken provided an overview of the Memorandum of Understanding –
Friends of the Bear Creek Regional Park Equestrian Skills Course and addressed
questions.
The following individuals provided comments:
Ms. Cyndy Kulp expressed trail safety concerns at Bear Creek Regional Park due to an
increase in equestrian use. Ms. Kulp provided handouts to Park Advisory Board
members.
Mr. Tom Ori requested a flowchart that outlines the next steps of the approval of the
Equestrian Skills Course.
Mr. Mark Bibb, member, Friends of the Equestrian Skills Course, provided input
regarding the Equestrians Skills Course.
Jane Dillon moved to table consideration of the Memorandum of Understanding
with the Friends of the Bear Creek Regional Park Equestrian Skills Course and
requested a community meeting be conducted for additional citizen input. Barbara
Remy seconded the motion. The motion carried unanimously.
C.
2015- 2016 Office Elections
The following motions were made regarding the 2015 – 16 Officer Elections:
Slate of officers
Michael Straub, Chairperson
Jeff Cramer, First Vice Chairperson
Ann Nichols, Second Vice Chairperson
Terri Hayes, Third Vice Chairperson
3
First/Second Motions
Jane Dillon / Barbara Remy
Judi Tobias/ Jane Dillon
Shirley Gipson / Jane Dillon
Ann Nichols / Jane Dillon
Ann Nichols / Jane Dillon
Vote
9-0
9-0
9-0
9-0
9-0
8.
Monthly Reports:
Staff addressed questions regarding the monthly reports.
9.
Board/Staff Comments:
Tim Wolken informed board members of the temporary closing of a portion of the New
Santa Fe Regional Trail and Rainbow Falls Recreation Area.
Tim Wolken reminded everyone of the Volunteer Appreciation Breakfast on Thursday,
June 11, 2015 from 7:30 to 9:00 a.m. Room 1019 at the El Paso County Citizens Service
Center.
Elaine Kleckner and Jason Meyer provided a slide presentation of recent flood damages.
Jason Meyer announced that the next public meeting for Ute Pass Regional Trail planning
process will be held at Centennial Hall on May 20, 2015 at 5:30 p.m.
Todd Marts stated that the Pikes Peak Birding & Nature Festival was very successful
despite inclement weather.
10.
Adjournment: The meeting adjourned at 3:20 p.m.
4
El Paso County Park Advisory Board
Agenda Item Summary Form
Agenda Item Title:
Academy Gateway – Preliminary Plan / Filing 1 Final
Plat
Agenda Date:
June 10, 2015
Agenda Item Number:
#6 - A
Presenter:
Jason Meyer, Park Planner
Information:
Endorsement: X
Background Information:
The applicant is requesting approval of a preliminary plan and Filing 1 Final Plat
for the Academy Gateway Subdivision. The subject property is 18.14 acres; is
zoned CS (Commercial Service); and is located is located north of North Gate
Boulevard, west of Struthers Road, and directly north of the Western Museum of
Mining and Industry. The preliminary plan submitted for review includes five lots
ranging from 1.03 acres to 2.65 acres and a 10.45 acre tract. The property is not
included within a small area master plan area.
The El Paso County Parks Master Plan identifies the Jackson Creek Regional
Trail along southern site boundary, facilitating a connection to the City of
Colorado Springs trail system. Consistent with the Land Development Code, a
25-foot wide public trail easement is required in areas where the Master Plan
identifies a regional trail. Therefore, staff recommends that a public trail
easement be provided at the time of final plat.
El Paso County Parks staff also notes that the El Paso County Board of County
Commissioners has elected not to collect fees in lieu of park land dedication for
commercial subdivision.
Recommended Motion:
Academy Gateway Preliminary Plan:
Recommend to the El Paso County Planning Commission and Board of County
Commissioners that the approval of the Academy Gateway Preliminary Plan
include the following conditions of approval: A 25-foot wide public trail easement
shall be dedicated on the final plat to El Paso County for a Regional trail, trail
construction, and maintenance consistent with the Parks Master Plan and Land
Development Code that facilitates a Regional trail connection from the Jackson
Creek Trail to the City trail system.
Academy Gateway Filing 1 Final Plat:
Recommend to the El Paso County Planning Commission and Board of County
Commissioners that the approval of the Academy Gateway Filing 1 Final Plat
include the following conditions of approval: A 25-foot wide public trail easement
shall be dedicated to El Paso County for a Regional trail, trail construction, and
maintenance consistent with the Parks Master Plan and Land Development Code
that facilitates a Regional trail connection from the Jackson Creek Trail to the
City trail system.
Development
Application
Permit
Review
Colorado
Community Services Department
Park Operations ~ Planning ~ Recreation / Cultural Services
Environmental Services ~ Veterans Services ~ CSU Extension
June12,
2, 2014
2015
February
Subdivision requirements referenced in section 8.5.2 of the El Paso County Land Development Code. Fees are based on
average land values within designated areas. See El Paso County Board of County Commissioners (BoCC) Resolution
for fees established on annual basis. The Park Advisory Board meets the second Wednesday of each month, 1:30 p.m.,
BoCC Auditorium, second floor Centennial Hall Building, 200 S. Cascade, Colorado Springs.
Name:
Academy Gateway - Preliminary Plan
Application Type:
Preliminary
Plan
DSD Reference #:
SP-14-002
CSD / Parks ID#:
0
Applicant / Owner:
Northgate Associates LTD
403 S. Tejon Street
Colorado Springs, CO 80903-
Owner's Representative:
N.E.S. Inc./John Maynard
508 S. Tejon Street
Existing Zoning Code:
Proposed Zoning:
CS
Total Acreage:
Total # of Dwelling Units
Gross Density:
Park Region:
Urban Area:
18.00
0
2
2
CS
REGIONAL AND URBAN PARK REQUIREMENTS
Regional Park land dedication shall be 7.76 acres of park land per
1,000 projected residents. The number of projected residents
shall be based on 2.5 residents per dwelling unit.
Urban Park land dedication shall be 4 acres of park land per 1,000
projected residents. The number of projected residents shall be based
on 2.5 residents per dwelling unit.
Urban Density:
LAND REQUIREMENTS
Regional Parks:
Urban Parks Area:
2
0.0194 Acres x 0 Dwelling Units = 0 acres
(2.5 units / acre or greater)
2
Neighborhood:
Community:
Total:
0 Acres x 0 Dwelling Units = 0 acres
= 0.00000 acres
FEE REQUIREMENTS
Regional Parks:
Urban Parks Area:
2
$262.00 / Unit x 0 Dwelling Units = $0.00
2
Neighborhood:
Community:
Total:
$0.00
ADDITIONAL RECOMMENDATIONS
Staff Recommendation:
The BoCC has elected to not assess park impact fees upon non-residential
subdivisions. Recommend to the El Paso County Planning Commission and Board of
County Commissioners that the approval of the Preliminary Plan include the
following condition:
Park Advisory Board Recommendation:
(Staff Comments cont.)…A 25-foot wide public trail easement shall be provided for a
Regional trail, trail construction, and maintenance consistent with the Parks Master
Plan and Land Development Code along the southern site boundary.
Page 1 of 1
Development
Application
Permit
Review
Colorado
Park Operations ~ Planning ~ Recreation / Cultural Services
Environmental Services ~ Veterans Services ~ CSU Extension
June12,
2, 2014
2015
February
Subdivision requirements referenced in section 8.5.2 of the El Paso County Land Development Code. Fees are based on
average land values within designated areas. See El Paso County Board of County Commissioners (BoCC) Resolution
for fees established on annual basis. The Park Advisory Board meets the second Wednesday of each month, 1:30 p.m.,
BoCC Auditorium, second floor Centennial Hall Building, 200 S. Cascade, Colorado Springs.
Name:
Academy Gateway Filing 1 - Final Plat
Application Type:
Preliminary
Final Plat
Plan
DSD Reference #:
SF-15-009
SP-14-002
CSD / Parks ID#:
0
Applicant / Owner:
Northgate Associates LTD
403 S. Tejon Street
Owner's Representative:
N.E.S. Inc./John Maynard
508 S. Tejon Street
Existing Zoning Code:
Proposed Zoning:
CS
Total Acreage:
Total # of Dwelling Units
Gross Density:
Park Region:
Urban Area:
18.00
0
2
2
CS
REGIONAL AND URBAN PARK REQUIREMENTS
Regional Park land dedication shall be 7.76 acres of park land per
1,000 projected residents. The number of projected residents
shall be based on 2.5 residents per dwelling unit.
Urban Park land dedication shall be 4 acres of park land per 1,000
projected residents. The number of projected residents shall be based
on 2.5 residents per dwelling unit.
Urban Density:
LAND REQUIREMENTS
Regional Parks:
Urban Parks Area:
2
0.0194 Acres x 0 Dwelling Units = 0 acres
(2.5 units / acre or greater)
2
Neighborhood:
Community:
Total:
= 0.00000 acres
FEE REQUIREMENTS
Regional Parks:
Urban Parks Area:
2
2
Neighborhood:
Community:
Total:
$0.00
ADDITIONAL RECOMMENDATIONS
Staff Recommendation:
The BoCC has elected to not assess park impact fees upon non-residential
subdivisions. Recommend to the El Paso County Planning Commission and Board of
County Commissioners that the approval of the Preliminary Plan include the
following condition:
Park Advisory Board Recommendation:
(Staff Comments cont.)…A 25-foot wide public trail easement shall be provided for a
Regional trail, trail construction, and maintenance consistent with the Parks Master
Plan and Land Development Code along the southern site boundary.
Page 1 of 1
ther
St r u
Northgate
Open Space
s Rd
Jackson Creek Trail
Smith Creek Trail
5
I-2
New Santa Fe
Regional Trail
Connection to City
Trail System
5
I-2
USAF
Academy
Academy
Gateway
j
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eHagen Farmhouse
Bicycle Route
Legend
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ate
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eWestern Museum of Mining and Industry
Primary Regional Trail, Completed
Primary Regional Trail, Proposed
Secondary Regional Trail, Completed
Secondary Regional Trail, Proposed
Proposed Bicycle Routes, Proposed
City Trails
City of C/S Parks
Military
Academy Gateway
0
400
800
1 inch = 800 feet
Feet
1,600
Academy Gateway
Preliminary Plan / Filing 1 Final Plat
El Paso County Community Services Department
COPYRIGHT 2015 by the Board of County Commissioners, El Paso County,
Colorado. All rights reserved. No part of this document or data contained
hereon may be reproduced; used to prepare derivative products; or distributed
without the specific written approval of the Board of County Commissioners,
El Paso County, Colorado. This document as prepared from the best data
available at the time of printing. El Paso County, Colorado, makes no
claim as to the completeness or accuracy of the data contained hereon.
Agenda Item Title:
Memorandum of Understanding – Friends of Bear Creek Regional
Park Equestrian Skills Course
Agenda Date:
June 10, 2015
Agenda Item Number:
#7 - A
Presenter:
Tim Wolken, Director of Community Services
Information:
Endorsement: X
The updated Bear Creek Regional Park Master Plan that was endorsed by the Park Advisory
Board and approved by the Board of County Commissioners in 2014 includes the development
of an equestrian skills course (Course) on the east side of Bear Creek Regional Park. The
Course is designed to provide equestrians the opportunity to develop essential skills and
confidence to safely ride multi-use trails throughout El Paso County.
The Friends of the Bear Creek Regional Park Equestrian Skills Course has been established to
partner with County Parks to develop and help maintain the Course. To guide the development
of the Course, a Memorandum of Understanding (MOU) was developed for consideration and /
or endorsement by the Park Advisory Board and consideration and / or approval by the Board of
County Commissioners.
At the May, 2015 Park Advisory Board meeting, staff presented the draft MOU. Following the
presentation and citizen comments, the Park Advisory Board elected to table action on the MOU
and requested a community meeting be conducted to obtain additional feedback. The meeting
was conducted on May 27, 2015 and was attended by approximately 40 citizens. Please find
attached the updated MOU that includes several changes designed to address citizen
suggestions.
Recommended Motion:
Move to endorse the Memorandum of Understanding with the Friends of the Bear Creek
Regional Park Equestrian Skills Course.
DRAFT – 5/298/2015
MEMORANDUM OF UNDERSTANDING
This MEMORANDUM OF UNDERSTANDING (MOU) is hereby entered into and is effective
upon the date of execution by and between El Paso County, by and through the Board of
County Commissioners of El Paso County, Colorado for the benefit of the El Paso County
Community Services Department, Parks Division (“County Parks”) and the Friends of Bear
Creek Regional Park Equestrian Skills Course (“Friends”). The Friends Group is an officially
established El Paso County Parks Friends Group, with documentation depicting as such
attached as Exhibit A. Collectively, the groups will be referred to as “Parties” or individually as
“Party”.
County Parks and the Friends agree to collaboratively develop an equestrian skills course
(“Course”) within Bear Creek Regional Park per the approved Bear Creek Regional Park master
plan. The course will provide equestrians the opportunity to develop essential skills and
confidence to safely ride multi-use trails throughout El Paso County.
The Course shall be placed on the property generally located per the attached map depicted in
Exhibit Bat 21st Street and Rio Grande, and within the legally described area in Exhibit CB (the
“Property”). A proposed plan for the Course is depicted in the attachment inat Exhibit DC,
including the proposed Course components.
A. Length of Agreement and Termination
Due to the mutually beneficial arrangement contemplated by this MOU, the Parties intend for
the length of this MOU to run for as long as necessary, as determined by the Parties. Either
Party may terminate this MOU at any time with or without cause, with sixty (60) days written
notice to the other Party. If Friends terminates, then it shall be solely responsible for removing
any and all personal property (excluding the installed Course components) off of County Parks’
Property within thirty (30) days. Any property not removed in said time shall be deemed
abandoned.
B. County Parks Responsibilities:
1. Review and approve the location, and construction drawings, list of construction materials,
budget including identified financial resources, and construction schedule for each course
component and signage prior to construction.
2. Assume no liability for any private equipment or materials that are lost, damaged or stolen
during the construction and maintenance of the Course.
3. Review and approve the proposed signage and placement prior to the fabrication and
installation of the signs.
4. Provide a schematic design for the Course that identifies the general location and type of
components, parking facilities, and other support facilities.
5. Complete the construction of the trailhead parking area per the approved County Park’s
Capital Improvement Program.
6. Assist with fundraising for Course construction and maintenance.
7. Secure authorization from the County’s Risk Management Division for the construction of
each component of the Course. No work may be done pursuant to this MOU until at such
time County Parks obtains authorization from the County’s Risk Management Division.
8. Schedule the Course for special events.
C. Friends Responsibilities:
1. Provide detailed construction drawings, list of construction materials, budget including
identified financial resources, and construction schedule for each Course component and
signage for consideration and / or approval by County Parks prior to construction.
2. Develop the sign plan for the Course for consideration and / or approval by County Parks.
3. Secure volunteers to complete the construction of the Course components in cooperation
with County Parks’ staff.
4. Lead fundraising efforts to fund the Course construction and maintenance.
5. Secure funds for the fabrication and / or construction of Course components prior to
constructing completing the componentimprovement.
6. Promptly inform County Parks of any Course issues.
7. Coordinate a minimum of four volunteer Course maintenance / clean-up programs annually
with the County Parks Central District Supervisor. Additional volunteer maintenance /
clean-ups may be requested by the Central District Supervisor on an as needed basis.
8. Obtain approval from County Parks prior to the installation of respective Course
components.
9. Agree that any and all Course components installed shall be the sole and exclusive property
of County Parks.
D. General Conditions:
1. Course components constructed on the Property shall be considered the sole property of
County Parks and removable at will, with prior notice to Friends, as set forth in section D #4.
2. The Parties agree that each section of the Course will not be open for public use until all
agreed upon signs pertaining to that section have been installed.
3. The Parties agree that all components in the process of being constructed will be fenced
until ready for use.
4. Any and all Course components may be removed at any time, with prior notice to Friends, if
County Parks determines they pose a safety risk, or if the Course components otherwise
interfere with County Parks’ operations of the Property. In the event County Parks
determines the Course components, or any portion thereof, requires removal, County Parks
shall promptly provide Friends with notice of its intent to remove the Course components.
Friends shall then have a period of thirty (30) calendar days to cure any defects or concerns
to County Parks’ satisfaction. If County Parks is unsatisfied, then County Parks, in its sole
subjective discretion, may take any appropriate action to correct the defect with the Course
components including, but not limited to, fencing off or otherwise cordoning the Course
components from the public, correcting any defect itself, or removing the Course
components from the Property. Nothing in this Agreement shall preclude County Parks from
taking appropriate action from closing, fencing off, or otherwise cordoning the Course
components from the public if County Parks determines, in its sole subjective discretion, that
a safety hazard or threat exists in relation to public use of the Course components at any
time, even during the pending cure period.
5. Friends will not complete any construction and / or improvements at the Property without the
written approval from County Parks. If approved, all construction / improvements must be
completed in accordance with all applicable state and local laws and regulations including,
but not limited to, all applicable building and land use regulations. In considering whether to
permit construction / improvements, County Parks may consider any and all lawful factors,
including, but not limited to, the existence of the appropriate financial controls to protect
County-owned property from lien issues. Under no circumstances will Friends suffer or
permit any liens of whatsoever kind or nature to be placed upon the Property arising from its
activities on the Property.
E. Indemnification
Friends agrees to indemnify, hold harmless, and defend the El Paso County, County Parks,
and its officers, agents, and employees from any and all losses, injuries, damages, liability,
claims, penalties, fines, and legal actions, including any costs and expenses incidental
thereto, which may be asserted or brought against El Paso County, County Parks, or its
officers, agents, and employees, and arising from Friends’ actions or omissions upon or in
any way concerning responsibilities under this MOU.
F. Changes or Modifications
Any modification, amendment, novation, change, alternation, renewal, extension, or other
alteration of this MOU shall not be valid unless County Parks and Friends mutually agree to
the same in writing.
G. Assignment and Subcontracting
Friends shall not assign its interest in this MOU nor shall it subcontract any of its obligations
herein without obtaining the prior written approval of County Parks.
H. Integration and Merger Clause
This MOU constitutes the entire understanding of County Parks and Friends. County Parks
and Friends state and warrant and represent that as of the time of execution of this MOU
there are no other terms, conditions, requirements or obligations affecting this MOU that are
not specifically set forth herein.
I. No Real Estate Interest Created
This MOU only creates to Friends a non-exclusive, revocable license and, therefore, each
Parties’ rights and obligations stated hereunder are exclusively contractual. Thus, Friends
agrees and understands that County Parks has not granted or conveyed to any real estate
interest of whatsoever kind or nature.
J. Disclaimer of Warranties
COUNTY PARKS DOES NOT MAKE ANY WARRANTY OR REPRESENTATION, EITHER
EXPRESS OR IMPLIED, AS TO THE VALUE, DESIGN, CONDITION, MERCHANTABILITY
OR FITNESS FOR A PARTICULAR PURPOSE OR FITNESS FOR USE OF THE
PROPERTY OR ANY PORTION THEREOF OR ANY OTHER REPRESENTATION OR
WARRANTY WITH RESPECT TO THE PROPERTY OR ANY PORTION THEREOF.
K. Jurisdiction and Venue
In the event of any litigation arising under this MOU, the exclusive jurisdiction and venue
shall be in the 4th Judicial District Court of El Paso County, Colorado.
L. Notice
Any written notice required to be given under this MOU shall be effective when sent if
deposited in the regular United States mail, first class, postage prepaid, and addressed to
the following:
Friends:
Debbie Bibb, Chair
Friends of the Bear Creek
Equestrian Skills Course
Florissant, Colorado 80816
County Parks:
Tim Wolken, Director
El Paso County
2002 Creek Crossing
Colorado Springs, CO 80905
M. Non - Appropriation
To the extent this MOU is read to include financial obligations on behalf of County Parks, the
financial obligations of County Parks as set forth herein after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted and otherwise
available. This MOU is automatically terminated on January 1st of the first fiscal year for
which funds are not appropriated by the Board of County Commissioners, El Paso County.
N. Counterparts
This MOU may be executed in counterparts, each of which shall constitute an original and
all of which, when taken together, shall constitute one agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement, which shall
become effective upon the date it is mutually signed by the Parties.
BOARD OF COUNTY COMMISSIONERS OF
THE COUNTY OF EL PASO, COLORADO
BY: __________________________
Dennis Hisey
Chair
DATE: ________________________
ATTEST:
Approved as to Form:
BY: __________________________
Chuck Broerman
El Paso County Clerk and Recorder
_____________________
Assistant County Attorney
FRIENDS OF BEAR CREEK REGIONAL PARK
EQUESTRIAN SKILLS COURSE
BY: __________________________
Debbie Bibb, Chair
Friends of the Bear Creek Regional Park
DATE: ________________________
Agenda Item Title:
Flood Recovery Update
Agenda Date:
June 10, 2015
Agenda Item Number:
#7 - B
Presenter:
Jason Meyer, Project Manager
Information: X
Endorsement:
May 2015 flooding seriously impacted El Paso County parks, particularly trails. Damages are
roughly estimated at $2.45 million. Staff is in the process of assessing damages and is meeting
with FEMA and State officials. Recovery funding is uncertain at this time, however, a Federal
disaster declaration is pending.
The following damages have been identified to date:
North District $600,000
Black Forest Section 16 - $50,000
Damages include erosion of parking lot, riprap and culverts in several locations. Additional
damages include erosion along 4.25 mile loop trail system.
New Santa Fe Regional Trail - $500,000
Damages include erosion of riprap and low water crossing structure. Other damages include
erosion of trail, culverts and riprap at approximately 25 locations.
Fox Run Regional Park - $50,000
Flooding of irrigation pit has occurred along with damage to park electrical system, irrigation
system, pond pump and aerator system.
East District $70,000
Rock Island Regional Trail - $50,000
Erosion exists immediately adjacent to trail west of Judge Orr Road.
Drake Lake Natural Area - $20,000
Erosion of trail and parking area has occurred, along with sediment deposition in wetlands.
Central District $145,000
Bear Creek Nature Center - $25,000 (Repairs being completed under builders risk)
Damages include washout of 30-inch culvert, riprap and gravel roadway.
Bear Creek Penrose Crossing - $20,000 (Repairs being completed under builders risk)
Damages include erosion of hillside, creekbank, riprap and trail.
Rainbow Falls Recreation Area - $40,000
Hillside erosion from Highway 24 and runoff onto trail near bridge has occurred (on CDOT ROW
and County property).
Ute Pass Regional Trail - $30,000
There are damages along trail between Green Mtn. Falls and Crystola. Issues include asphalt
erosion, trail erosion, debris deposition, changes in creek course and water flowing over trail at
Pinecrest Stables.
South District $ 1,635,000
Ceresa Park - $5,000
Damages include culvert and riprap erosion with head cutting along trail.
Fountain Creek Near I-25 - $100,000
There is hillside erosion in two areas along trail with one impacting overhead electric line.
Additional damages include culvert, riprap and hillside erosion with significant head cutting
along trail.
Hanson Trailhead - $1,100,000
The is a partial failure of 2014 repairs, including breach of trail berm, riprap on berm and loss of
riprap at bridge. Additional damages include debris deposition, erosion of creekbank
downstream of berm, and trail washout downstream of pedestrian bridge.
Maxwell Street Trailhead - $30,000
Erosion at ends of riprap occurred with possible undermining of north toe of riprap. There is
some erosion of the earthen slope above riprap from sheet flow off Highway 85 and Maxwell
Street.
Stratmoor Valley Park - $200,000
Damages include creekbank failure and washout of trail.
Willow Springs Ponds - $200,000
There is a creekbank failure and washout of trail at the Highway 16 underpass.
El Paso County Parks
2015 Action Plan
Recreation / Cultural Services
BCNC Exhibit Improvement Project
FCNC Recycled Bottle Exhibit
FCNC Cultural History Exhibit
Expand Jack-O-Lantern Trail Event
Murder Mystery Event
Bear Creek Bear Run Event
Sustainable, Eco-Friendly Workshops
County Fair Improvements
Birding Festival
BCNC Art Show Expansion
Fishing Derby
Update EE Program Schedule / FCNC
Micro-Brew Fest at Fairgrounds
Mud / Obstacle Run at Fairgrounds
HRRP Horse Poker Run
Equine Clinic
Historical / Cultural Festival Research
Project Manager
Todd Marts
Nancy Bernard
Nancy Bernard
Nancy Bernard
Jamie Bequette
Jamie Bequette
Jamie Bequette
Todd Marts
Todd Marts
Jamie Bequette
Suzan McCoy
Nancy Bernard
Suzan McCoy
Suzan McCoy
Suzan McCoy
Suzan McCoy
Todd Marts
Priority
Medium
Medium
Medium
Low
Medium
Status
Research Phase
Research Phase
Research Phase
Research Phase
Completed
Planning Phase
Completed
Implementation Phase
Completed
Research Phase
Planning Phase
Completed
Research Phase
Research Phase
Planning Phase
Completed
Research Phase
Park Operations Division
FRRP Small Dog Area
Update Park Operations Manual
Park Security Officer Expanded Duties
Park Sign Improvement Plan
BCRP Irrigation Upgrade
Park Operations Software Upgrade
Install BC Dog Park Memorial
Wildfire Risk Reduction Program
Project Manager
Jeremy Symes
Brad Bixler
Brad Bixler
Brad Bixler
Randy Smith
Brad Bixler
Brad Bixler
Jeremy Symes
Priority
High
High
High
High
High
High
High
High
Status
Construction Phase
Research Phase
Research Phase
Research Phase
Research Phase
Research Phase
Installation Phase
Planning Phase
Planning Division
FC Regional Park Master Plan Update
Ute Pass Regional Trail Master Plan
Falcon Regional Park Master Plan
County Fairgrounds Master Plan
Non-Motorized Transportation Plan
Cultural Resources Data Base
Project Manager
TBD
Jason Meyer
Elaine Kleckner
Tim Wolken
Elaine Kleckner
TBD
Tim Wolken
Priority
Low
High
Status
Capital Improvement Projects
Fgds Grandstands Accessibility Project
Pineries Open Space - Phase 1
Rainbow Falls Recreation Area
Hansen / Maxwell Trailhead Improvements
BCRP Pavilion Roof Replacement
Fox Run Regional Park Improvements
Project Manager
Tasha Brackin
Elaine Kleckner
Elaine Kleckner
Elaine Kleckner
Randy Smith
Brad Bixler
Priority
High
High
High
Low
High
Low
Medium
Medium
Medium
Low
High
High
Low
High
High
Medium
Development Phase
Completed
Development Phase
Development Phase
Agreement Phase
Status
Construction Phase
Bid Phase
Bid Phase
Completed
Research Phase
Research Phase
Falcon Regional Park Development
Falcon Trailhead Improvements
Elaine Kleckner
TBD
High
Medium
Specification Phase
Bidding Phase
Black Forest Regional Park Improvements
Homestead Ranch Regional Park Improvements
Ceresa Park Improvements
New Santa Fe Trail Improvements
Christian Open Space Trail Improvements
BCNC Songbird Trail Renovation
Jason Meyer
Brad Bixler
TBD
Jason Meyer
Elaine Kleckner
Todd Marts
Medium
Medium
Low
Medium
Medium
High
Research Phase
Research Phase
Open Space Projects
Elephant Rock
Wedgewood Farms
Jones Park
Project Manager
Elaine Kleckner
Tim Wolken
Tim Wolken
Priority
High
High
Status
Fundraising Phase
Purchasing Phase
Completed
Community Outreach
County Fair Sponsorships
Partners in the Park
Friends Groups Expansion
Nature Center Fundraising Campaign
Parks Foundation
County Fairgrounds Capital Campaign
Facebook / Twitter Marketing Plan
Heritage / Wildlife Grants
BCNC Exhibits Fundraising Campaign
Project Manager
Dana Nordstrom
Dana Nordstrom
Dana Nordstrom
Todd Marts
Tim Wolken
Christine Burns
Christine Burns
Christine Burns
Todd Marts
Priority
Status
Completed
Completed
Recruitment Phase
Fundraising Phase
Administration
Digital / Hard Copy File Upgrade
Internship Opportunities
Expanded Partnership Opportunities
Fiber Connections to Park Buildings
Project Manager
Deb Reid
Christine Burns
Tim Wolken
Deb Reid
High
Medium
Low
High
Medium
Low
Low
Priority
Medium
High
Research Phase
Fundraising Phase
Construction Phase
Fundraising Phase
Research Phase
Status
Completed
Research Phase
Completed
Parks / Recreation & Cultural Services Divisions
May 2015 Monthly Report
Facility Revenue Totals To Date
2015
Current
102,021
100,392
Parks Facility Reservation Revenue
County Fair / Fairgrounds
$
$
Budget
145,000
295,651
Total
$
440,651
$
$
$
$
$
Goal
65,000
25,000
15,000
25,000
40,000
$
$
$
$
$
2015
Amount
75,250
15,000
4,731
10,399
40,000
$
170,000
$
145,380
Arbor Day Tree Planting Project in Fountain
Creek Regional Park
$
2,000
$
2,000
County Fair Sponsorships
Partners in the Park Program
Parks Friends Groups
Nature Center Fundraising
County Fairgrounds Support (Fairgrounds Corp)
Total
2014
Totals to Date
$
103,361
88,639
$
$
$
$
202,413
$
$
$
$
$
$
Fundraising Revenue
Purpose
Fair Operations
Park Operations
Park Operations
Nature Center Support
Programming/Facility Support
Balance
$
42,979
$
195,259
238,238
192,000
2014
Totals to Date
Balance
(10,250)
10,000
10,269
14,601
24,620
$
78,825
$
-
Grant Funds
Colorado Tree Coalition
Total
Parks Division Reservations
Year to Date
January
February
March
April
May
June
July
August
September
October
November
December
Total
2015
Rentals
16
21
15
149
332
Parks Facility Reservations
May
Bear Creek Regional Park
Archery Lanes
2015
Rentals
533
16
2014
Rentals
18
24
25
127
285
2014
Attendance
775
2154
783
3458
18283
21051
479
25453
Attendance
2014
Rentals
2014
Attendance
160
1
2
Attendance
745
221
302
5188
14595
Evaluation
N/A
N/A
N/A
4.2
4.3
Athletic Fields
Pavilions
Trails
Vendor
Tennis Courts
Vita Course
Meeting Room
Black Forest Regional Park
Athletic Fields
Pavilions
Vendor
Tennis Courts
Fountain Creek Regional Park
Athletic Fields
Pavilions
Trails
Disc Golf Course
Fox Run Regional Park
Athletic Fields
Gazebo
Warming Hut
Pavilions
Trails
Homestead Ranch Regional Park
Pavilions
Athletic Fields
Trails
Palmer Lake Recreational Area
Palmer Lake Santa Fe Trail
New Santa Fe Trail
Monument Trail Head New Santa Fe Trail
Baptist Road Santa Fe Trail
AFA Santa Fe Trail
Vendor
Paint Mines Trail
Rock Island Trail
Black Forest Section 16
Total Park Facility Reservations
Fairgrounds Facility Reservations
Year to Date
January
February
March
April
May
June
July
August
September
17
82
5
4
8
1350
4176
442
16
64
10
65
8
2
1780
4364
1800
6
13
191
9
126
4
21
1
6
400
990
2
24
3
17
250
889
4
16
37
1540
3
32
300
1645
1
100
36
7
2
65
2
1335
235
25
3185
160
44
9
5
61
1
3060
350
90
2965
100
5
250
9
370
1
70
285
18283
2014
Rentals
12
15
13
19
17
2014
Attendance
406
611
555
1302
2145
1
50
332
14595
2015
Rentals
8
15
17
21
17
Attendance
530
593
541
2070
2353
Evaluation
October
November
December
Total
Fairgrounds Facility Reservations
May
Swink Hall - Fairgrounds
Fair Corporation Meeting
FAB Meeting
Lions Club
Senior Dinners
COC Meeting
Valdez - Baptism Party
Lowery - Graduation Party
Reynolds - Memorial Service
Bartling Rehersal Dinner
Grounds/ Arena / Track
Race
Silver Buckle Gymkhana
Horsemanship 101 Clinic
NBHA Barrel Race
EPC Wagon Train Fun Day
78
6087
2015
Rentals
Attendance
1
1
1
2
1
1
1
1
5
17
25
168
18
150
50
100
1
1
1
1369
86
10
76
2014
Rentals
Attendance
1
1
1
2
1
10
15
20
180
15
1
45
3
1
1452
30
1
1
58
50
1
1
100
100
1
50
Barns
Livestock Arena
Ring of Success Swine Show
4-H Swine, Sheep Goat Weigh In
Whittemore - Fairgrounds
Falcon Rander dog Show
1
1
200
100
Exhibit Hall - Fairgrounds
Calhan Ranchhand 4-H Dog Project
Livestock Adv. Committee Meeting
Michael Gifford - Birthday Party
1
1
1
15
20
20
1
20
Month Total Fair Facility Reservations
17
2353
17
2145
Vandalism Report
5019
Incident
Park sign was smashed by unknown vehicle
Graffiti spray painted on Rocks
Date
4/22/2015
5/6/2015
Location
Black Forest
Manitou
Volunteerism
Total for Year
January
February
March
April
May
June
July
August
September
October
November
December
Totals
Area
Fox Run Park
Rainbow Falls
$
$
Cost
2,000
244
2015 Total $
2014 Total $
2,244
2,443
2015
2014
Goal
Volunteers
401
143
155
996
303
Total Hours
1607
949
1,031
4,591
3087
Volunteers
119
144
290
760
382
Total
Hours
798
906
1,227
3,999
3,690
20,000 hours
1998
11,265
1695
10,620
Evaluation
4.95
4.93
4.81
4.95
4.90
2014
Programs
11
31
46
112
213
2014
Attendance
571
1779
970
3365
4957
413
11642
2015
May
Park Advisory Board
Fair Advisory Board
Fairgrounds Corporation
Friends of the Nature Centers
Adopt-A-Trail / Park / Volunteer Projects
Front Range Community Service
Total
Programming
Totals for Year
January
February
March
April
May
June
July
August
September
October
November
December
Totals
Volunteers
9
14
5
35
238
2
303
Total Hours
27
42
20
1419
1,531
48
3,087
Programs
28
42
51
129
160
2015
Attendance
687
1642
1014
3796
3467
410
10606
Goal
800 / 21,000
May
Boy Scout Trail Maintenance Work Day
Habitat
Birthday Party: Bugs & Beasts
Carmel Center
Foothills Field Experience
Jr League of C/S
Pikes Peak Birding Festival: Bug Walk/Talk
Discover Bear Creek
Incredible Insects
Our House
Community Intersections
Retirement Party
Bird Count
Sustainabilty Series: Tiny Houses
American Heritage Girls: Insects
Colorado Wildlife Detectives
Equestrian Skills Park Meeting
Little Wonders: Animal Babies
Bug Program Outreach at James Madison Elem
Fountain Creek Family Fun Day
Birding Festival Registration assembly meeting
Nature Adventures: Turtle Power
Bug Program Outreach at French Elem
Birding Festival: Mixer
Spring Bird Count
Birding Festival: Flamulated Owl Seminar
Birding Festival: Bird Walk
2's & 3's Outdoors: Wet 'n Wild
Cub Scouts
Girl Scouts
Rental: Sierra Club
Bug Outreach program: Globe Charter School
Bug Outreach program: Madison Elem
Cultural History Exhibit Adv. Committee Meeting
Discover the Wonder of the Wetlands video
Turtle Time
Rental: Girl Scouts
Birthday Party: Awesome Arthropods
Sunset Hike w/Campfire & Songs
Wild Edible Plant Workshop
Retirement Lunch
Eagle Scout Project
Walk the Wetlands
Discover the Wetlands
Awesome Arthropods
TOTALS
Facility
Programs
Attendance
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
BCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
FCNC
1
31
1
1
6
1
1
8
10
1
1
1
1
1
2
11
1
1
1
17
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
20
14
6
17
399
28
15
122
15
14
181
217
14
18
67
27
58
44
225
40
36
24
454
16
26
82
85
20
21
38
29
10
8
15
19
48
14
16
45
30
20
20
12
12
25
415
307
119
160
3467
Evaluation
4.99
5.00
4.95
4.79
5.00
4.99
4.90
4.10
4.90
5.00
5.00
4.70
5.00
5.00
5.00
5.00
4.95
4.90
4.95
4.90
COMMISSIONERS:
DENNIS HISEY (CHAIR)
AMY LATHEN (VICE CHAIR)
SALLIE CLARK
DARRYL GLENN
PEGGY LITTLETON
PARKS ~ PLANNING ~RECREATION/CULTURAL SERVICES
ENVIRONMENTAL SERVICES ~VETERANS SERVICES ~ CSU EXTENSION
PARKS DIVISION
MONTHLY REPORT
SABINE CARTER, ADMINISTRATIVE SERVICES COORDINATOR
DEBRA REID, ADMINISTRATIVE SUPERVISOR
May 2015
General Updates:
1. Facility Rental revenue is down by $1,340 from this time in 2014.
2. There were 332 reservations made in May for a total of $26,533.
Special Events:
1. We are proud to have been a part of the 27 th annual Run For the Wall
motorcycle event. The Rock Island trailhead was one of the staging points
for the 500 Veterans and active duty military riders participating in the event.
2. The Colorado Springs Fire Department held several Wildland compass and map
trainings at Bear Creek Regional Park.
3. The All Colorado Agility Team held a 3-day dog agility event at Black Forest
Regional Park. This is the first of three events scheduled this year.
4. Fox Run Regional Park was part of a fun full-day fitness event with a 5K run
and a field obstacle course featuring tunnel walls, balance beams, tire runs,
tire rolls and cargo nets.
5. The Summit Ministries started their 2015 day camps. These camps bring up
to 150 kids outdoors to play and learn sports at Bear Creek Regional Park
up to three times per week.
6. Many company picnics and graduation parties were held throughout our
parks in the month of May.
COMMISSIONERS
DENNIS HISEY, CHAIR
SALLIE CLARK
DARRYL GLENN
PEGGY LITTLETON
COMMUNITY OUTREACH and GRANTS
Monthly Report – May 2015
Dana Nordstrom, Community Outreach Coordinator
Christine Burns, Grant Analyst
Community Outreach
1. Staff participating in the “Greenway Collaborative” joining numerous community
organizations focusing on our caring for our trails and waterways .
2. Fountain Creek Watershed, Flood Control and Greenway District, Citizens Advisory Group
participated at the Fountain Creek Family Fun Day.
3. Elephant Rock Wine Party had a good show of community support for our ongoing efforts to
purchase this open space property.
4. County Fair Sponsorship has now passed the $65,000 goal by $10,250. Plans for our VIP
Reception are moving right along, please Save the Date, Saturday, July 18 th.
5. Concerts in the Park are kicking off the first week in June. Please join us for a night of fresh
air and jazz.
6. Staff coordinated two volunteer events this month at Bear Creek Regional Park and the New
Santa Fe Trail.
7. Staff coordinated an Obscura Day Hike at the Paint Mines Interpretive Park.
Grants
1. Final report submitted for Colorado Tree Coalition grant.
COMMISSIONERS
DENNIS HISEY, CHAIR
SALLIE CLARK
DARRYL GLENN
PEGGY LITTLETON
RECREATION & CULTURAL SERVICES DIVISION
MONTHLY REPORT – MAY 2015
SUBMITTED BY: TODD MARTS, DIVISION MANAGER
General
1. The cultural history exhibit committee met again to review sketches of the ideas set forth
from the first meeting. Volunteer Rick Flores completed the sketches. The committee
identified topics for research. Committee members Leah Davis Witherow who teaches
Colorado History at UCCS & Katherine Scott Sturdevant who is a history professor at
Pikes Peak Community College, have each agreed to incorporate student service learning
projects related to this exhibit. Their students will choose topics identified at our meeting
and create a report, annotated bibliography and relevant quotes. Afterwards, the
committee will consolidate and create interpretive text for the exhibit.
Projects, Fundraising & Grants:
2. Suzan McCoy went to the Pioneer’s Museum to go through their archived items to make
a historical display for Fair. Fair will be celebrating its 110th year and we wanted to show
fairgoers some history. We have pictures from 1916, old posters, fair guides, buckles,
queen pictures, Alf cookie jars and much more for the display. The Pioneer’s Museum
during Fair will also be displaying their artifacts to cross promote the Museum and Fair.
3. Local Boy Scout, Ryan C., completed an Eagle Scout project on Bear Creek Nature
Center trails this month. Ryan led a group of Boy Scouts through a project to fix two
trails with significant water erosion issues. Ryan’s crew tackled two prime areas that have
needed attention for some time. We were happy to receive their help. With all the rain
we’ve had, the trails are holding up well.
4. Phase I of the landscaping project on the west slope behind the nature center began. Park
Board member Jeff Kramer was extremely helpful in designing the overall plan to shore
up the slope and to provide staff access to the slope for eventual replacement of the bird
feeders, which had to be relocated to the east side during the expansion. Once Phases I-III
is complete, the feeders will be relocated to the slope outside the viewing windows.
Programming:
1. The El Paso County Raceway was able to get in their second race due to the weather.
The last race on May 23rd had 827 people in the grandstands, 542 people in the pits with
116 cars. The most cars we have ever seen at the Raceway and for the first time ever we
had Late Model cars racing. Next race is scheduled for June 27th.
2. The first Silver Buckle Gymkhana had a great turn out with 43 riders and generated
revenue of $974.
3. Bear Creek Nature Center’s May program for the Sustainability Series, “Tiny House Talk
& Model Tour”, was highlighted by Fox 21 news channel. Jamie Bequette and the Eco
Cabins CEO shot a commercial prior to the event. We had nearly 60 attendants. The
program started with a discussion on the booming Tiny House Movement, what tiny
houses are, Eco Cabins company, the known permitting and zoning issues with tiny
houses and a Q&A session. A tiny house model was on site for all to see and tour. The
Sustainability Series has been generating a lot of interest and buzz in people who have
never attended nature center programs.
4. Bear Creek Nature Center offered a Birding 101 class this spring which consisted of three
evening classes and three birding field trips. This year’s teacher was Steven Getty, a local
birding buff and Colorado College professor, who has also been hosting our seasonal bird
counts at both Bear Creek and Fountain Creek Nature Centers. This birding class as been
a long tradition at Bear Creek. When our part-time employee, Ken Pals, retired in 2013
we were without an expert to teach the class. Steve graciously took over the timeintensive program and has brought new breath to the class. His students have commented
on his knowledge and patience.
5. For the sixth year running, Family Fun Day was a success in bringing over 450 people to
the nature center for outdoor family fun. Activity stations included pond studies, bug
sweeps, face painting, dinosaur fossils, fairy house building, geo-caching, big bugs,
puppet shows, pizza, solar oven s’mores and an exhibit on recycling water bottles. The
event was free to active military families. Program revenue was over $1,300.
6. The inaugural Pikes Peak Birding and Nature Festival was a success. 140 participants
participated in 19 field trips and 14 seminars. 29% of the participants were from outside
of Colorado Springs with 7 traveling from out of state. The festival was coordinated with
20 partners from public, private and non-profit organizations. The committee raised
$5,764 for sponsorships. The festival netted close to $4,000 for startup funds in 2016.
Fountain Creek Nature Center served as the hub of the festival and hosted the pre-event
preparatory meetings, Friday night mixer, early morning meet-up place on Saturday and
Sunday for field trips, hosted the Flamulated Owls seminar and spring bird count.
COMMISSIONERS
DENNIS HISEY, CHAIR
SALLIE CLARK
DARRYL GLENN
PEGGY LITTLETON
PARK OPERATIONS ~ PLANNING ~RECREATION/CULTURAL SERVICES
ENVIRONMENTAL SERVICES ~VETERANS SERVICES ~ CSU EXTENSION
Date:
June 10, 2015
To:
Park Advisory Board
From:
Subject:
Planning Division Monthly Report for May, 2015
Capital Projects:
1.
Elephant Rock Open Space: A landowner approached El Paso County Parks regarding
acquisition of 60 acres of undeveloped property along the new Santa Fe Trail and adjacent to
the Elephant Rock formation. Staff worked with the Trails and Open Space Coalition (TOSC), the
Tri-Lakes Chamber of Commerce and other interested parties to raise funds for acquisition and
develop a GOCO grant application for the spring 2015 cycle. The application was submitted on
March 10. The GOCO Board will make a decision on June 18, however, we were informed by
GOCO staff that the project is not being recommended for funding in this cycle. Staff is
exploring other funding options.
2.
Rainbow Falls Recreation Area: The Board of County Commissioners recognized and
appropriated $308,000 in federal funds received through the State Surface Transportation
Improvement Program to the project in 2014. Proposed improvements include final design and
construction of bank stabilization, service road/trail surfacing, park amenities, secondary trails
and parking lot improvements. The Matrix Group prepared a final design package and cost
estimates which are now under review by staff and the Colorado Department of Transportation
(CDOT). Procurement of a general contractor will be initiated once all State and Federal
approvals have been obtained, and construction is expected to commence in the fall. Bridge
repairs by CDOT are also expected to occur in the fall.
3.
Pineries Open Space: Fire impacts need to be addressed in the Pineries Open Space in
2015 to make way for trails and recreation facilities proposed in the Pineries Open Space Master
Plan and to restore the forest. A CDBG-DR application was submitted with hopes of funding for
needed forest restoration work. The Rocky Mountain Field Institute (RMFI) is assisting with ten
volunteer days this year. FEMA-funded building demolition and improvements will occur
between now and September. A rare plant survey has been contracted with the first field
assessment days taking place May 15-16. Another field assessment will take place in mid-July,
with project completion by the end of 2015. Parks will begin final design for Phase 1
improvements later in the year.
4.
Black Forest Regional Park: Planning Division continues to work on recovery projects
and is helping coordinate volunteer projects in 2015. Drainage improvements, forest
restoration, and an update of the trails master plan are planned for Black Forest Regional Park
later in the year.
5.
Falcon Regional Park: The Falcon Regional Park Master Plan was endorsed by the Park
Advisory Board in February and approved by the Board of County Commissioners on March 3. A
GOCO grant application to help fund Phase 1 improvements was submitted on March 3. The
application is not being recommended for funding in this cycle, so Parks is considering a scaledback Phase 1 with a focus baseball fields, dog park and basic amenities. Procurement of a
contractor to prepare final design plans is underway. Construction is anticipated to commence
in the fall.
6.
New Santa Fe Regional Trail Improvements: Tapis Associates completed a trail safety
and maintenance assessment in late 2014. Due to the rain and subsequent flooding of May
2015, a reassessment will take place to determine additional damage. The design and build
phase will take place mid- to late-2015.
7.
Falcon Trailhead Improvements: The County received State funding for the project in
2014. Planning Division staff is currently finalizing the scope of work, completing site maps, and
taking field calculations. Procurement and the construction phase will launch summer of 2015.
Flood Recovery:
1.
September 2013 Flood Recovery: FEMA made a declaration of Public Assistance for
flood damage in September 2013. Estimates for all damages, debris removal and emergency
response were $1,526,362.58. GOCO awarded $224,056 towards projects to match local
funding and contribute to recovery. The County awarded flood repair contracts to Sun
Construction/Matrix Design Group in September of 2014. Work was completed at the Hanson
Trailhead and Maxwell Street trailheads and was substantially complete in Bear Creek Regional
Park. Unfortunately, Hanson Trailhead and some of the Bear Creek Regional Park projects were
damaged again during May 2015 flooding. The New Santa Staff is providing site tours for State
and FEMA officials and a new declaration is pending.
2.
Highway 85 / Maxwell Street Trailhead Bank Stabilization Project: The County
requested assistance from the U. S. Army Corps of Engineers (USACE) under its Section 14
Continuing Authorities Program to help address bank erosion at the Maxwell Street Trailhead.
FEMA funds have been used to stabilize the toe of the slope, but trails and trailhead are still at
risk, as are the highway bridge and Colorado Springs Utilities infrastructure. The USACE and the
County have allocated funding this year for a feasibility study/environmental
assessment/conceptual design for the project. The Planning Division is leading the project for
the County and is working with the USACE team on formal partnership agreement.
3.
Fishers Canyon Pedestrian Crossing: El Paso County Parks received CDBG funds to
replace a damaged pedestrian crossing of the Fountain Creek Regional Trail over Fishers Canyon.
Construction is planned this year, and procurement of a contractor is underway.
Planning:
1.
Ute Pass Regional Trail Master Plan Update: El Paso County contracted with THK
Associates to lead the master planning process for the completion of the Ute Pass Regional
Trail. Public meetings were held on February 24 and May 20. Next steps include development
of the draft master plan, continued public outreach and board approvals.
2.
Regional Trails Collaboration: El Paso County is part of the multi-jurisdictional team
that is participating in the Regional Non-Motorized Transportation Plan update led by the Pikes
Peak Area Council of Governments. The consultant has completed the draft plan and local
subarea chapters, and the documents are available for public review. Public meetings in
Manitou Springs and Falcon were held in late April. The plan will be finalized in mid-2015.
3.
Fountain Creek Watershed, Flood Control and Greenway District: Staff continues to
participate in District Technical Advisory Committee and Citizens Advisory Group meetings.
The committees help develop and implement watershed restoration and enhancement
projects.
4.
Geographic Information Systems (GIS): Staff is working with the County Information
Technology Department to expand El Paso County Parks’ use of GIS for operational and
planning applications. New regional park maps are in process, and new and/or improved
datasets have been requested. Additional GIS training is being planned for Park Operations
staff.
Development Permit Application Reviews:
Staff reviewed the following development permit application in May, and it is scheduled for Park
Advisory Board review in June:
 Academy Gateway Preliminary Plan and Final Plat
SALLIE CLARK
DARRYL GLENN
PEGGY LITTLETON
COMMISSIONERS
DENNIS HISEY, CHAIR
PARK OPERATIONS DIVISION
MONTHLY REPORT
MAY 2015
Action Plan Items Park Operations Software Package/JD Edwards – The parks manager met with I.T. who built
a boiler plate for a pilot package to create work orders for Bear Creek Regional Park. A second
meeting was conducted and after final changes are made the project will have input from the
Central District Supervisor with a goal to go live in the fall of 2015.
Install BC Dog Park Memorial – Staff met with Dick Wilhelm of Wilhelm Monuments on
06/01/2015. A scope of work will be created as well as a final price. Once that is done, staff
will manage the project. Expected date of completion is early fall 2015.
Operations/Misc. Projects Fox Run – Electrical repairs – The May storms overfilled the ponds at Fox Run and flooded an
underground utility pit. Rather than repair the underground pit, staff has recommended we
purchase an above ground tough shed that is aesthetically pleasing and avoids future issues with
flooding. As soon as the approval and PO are issued, the Tuff Shed will be installed. This will
house the electrical components that were damaged by the recent rains and flooding. Staff has a
preliminary bid of close to $20,000.00 from Berwick Electric to replace the damaged electrical
components and relocate them to the shed to prevent any future incidents.
Randy Smith from Operations will be working with Kevin Waterhouse, the Master Electrician
with Facilities Management to reduce the cost by doing some of the work in house. We are
trying to move as quickly as possible to prevent any costly damage to turf and the inconvenience
to the public of not having electric service for park patrons that have made reservations at our
facilities. Once the PO is in place for Berwick Electric it will be up to two weeks lead time to
get the components. Staff is getting the local fire departments to test their hydrants by pushing
water onto the playing fields in the interim. The rain has helped delay the need for this.
BEAR CREEK I-CENTRAL IRRIGATION PROJECT: Due to the large amount of
irrigation wire needed for this project, staff is in the process of getting material bids. As soon as
the bids are in and the PO’s processed we will begin the first phase of the project by trenching in
zones wires to the Marquee on the corner of 21st and Argus. This is a high priority due to the loss
of power to the existing controller at the Marque with the only way to operate the irrigation
zones is to manually turn the control valves on. The PO is in place and the contractor is
scheduled to do a directional bore under Argus Street. This will complete the connection from
the Rainmaster controller to the tennis court irrigation zones.
Erosion Control: Staff is assisting districts with erosion to trails and parking lots by hauling
material where needed. Staff will begin grading parking lots and roads in the North District and
heading south as time allows.
Fairgrounds: Staff will be working with the East District staff in preparation for the county
Fair. Some of the items on the list have already been completed such as the removal of the pole
barn and tie rails that were deemed dangerous have been capped. Materials for securing the
shelving in the Livestock Arena Building are being ordered and staff will be completing the
installation in June.
Homestead Ranch: Staff is in the final stages of completing the mounting stations to be placed
in Homestead Park. These will be completed and will be ready to ship to Homestead the first
week of June.
Bear Creek Pavilion Roofs: With the assistance of Matt Stephens Randy Smith is completing
the Scope of Work for replacing the pavilion roofs and be ready for the RFB. Randy is getting
prices to repair each pavilion so we can accurately determine what the best use of available
funding is.
Central District / Bear Creek Regional Park
Bear Creek Regional Park Seeding Project- Fourteen volunteers and two staff reseeded bare
areas around Bear Creek Terrace and added nearly 12 yards of mulch to tree rings in the area.
The project greatly improved soil stabilization and added to the aesthetic value.
Trail Restoration – Twenty volunteers restored several hundred yards of single track trail
system at the Nature Center making the trails safer and more sustainable. Staff aided by
providing instructions, techniques, and by prefabricating water bars with predrilled holes for
rebar. Staff continues to battle the weather and have made great efforts to maintain our trail
systems this month. We have a few areas of extensive damage and are working with the planning
division to make sure these are part of a FEMA disaster recovery submittal to aid with
reconstruction.
Playground Safety Surface - Twenty volunteers and several staff put out nearly 1200 bags of
rubber mulch in the Terrace playground significantly improving the safety and also enhancing
the aesthetic value. Staff will remove sediment from the sand pit in the play area and replace it
with new sand. We continue to improve turf quality around the playground.
Bear Creek East Entrance - Park’s staff along with several volunteers began renovation of the
east entrance landscape beds. Staff removed old plants, roots, rocks, and amended several yards
of compost into the native soil. Staff then added a variety of shrubs, and will finish the project by
incorporating a variety of native, drought tolerant perennials.
Equestrian Obstacles – Sixteen equestrian volunteers cleaned areas of the Park along 8th street
and disassembled old equestrian obstacles in hopes to salvage lumber to build new obstacles for
the equestrian skills course.
Veterans Monument - Staff added several flats of annuals to the Veterans Monument and added
ornamental grasses and shrubs to the landscape bed surrounding the Monument.
Dog Park
Staff continues to do their best to keep this area clean and safe for visitors. With the heavy rains
throughout most of May staff has struggled with erosion issues and hope to resolve the issues
soon.
Rainbow Falls
Due to record amounts of rains, erosion damage and safety concerns the Park has been closed
until clean-up is completed and safety concerns are addressed. Staff continues to remove trash
from the area and monitor graffiti.
Green Mountain Falls
Staff continues to monitor the area and make trail repairs when possible. A small section of this
trail remains closed with hopes to reopen by 6/5/15.
Jones Park – The Parks Division is planning a team building exercise June 19th involving a hike
to Jones Park in hopes of exploring this newly added property.
Downtown
The DT crew has finished aerating, fertilizing, and over seeding all facilities. We are currently
spraying to eradicate broadleaf leaf weeds in the turf, and have begun mowing native grass areas.
The DT crew finished the CONO project by adding 35 drought tolerant perennials and shrubs
and adding rock mulch. Staff is currently planning annual bed designs for Centennial Hall and
the Sheriffs building. The DT crew has played an important role in making many projects in the
Park a success.
East District
Homestead Ranch Regional Park – Staff is creating a P.O. to replace the playground safety
surface. Materials should be ordered at the first part of June. Staff has a price on 35 bags, at 76.9
cu. ft. Super Sacks per.
Fairgrounds- Staff removed a pole barn that was considered a safety hazard. Staff has done
some repairs to the hitching posts between the cattle barns. Staff bent the rope loops back to
prevent horns or hooves from getting stuck in the opening. Staff also welded caps on the
openings to prevent bees from nesting inside the hitching posts. Staff has replaced a door handle
on the Livestock Arena Building to improve the security of the building. Staff ordered the tents
and septic contractors needed to make the fair run smoothly.
Arena - Facilities will be checking to see if they have a used fan to donate to parks that was
removed from another County building. This fan, if available, would be installed in LAB to help
circulate air flow from the sheep side into the arena.
Friends Group – Staff has a Champion for the Homestead friends group. Dana and Adam are
holding their first meeting on June 5th in Falcon with the Champion to discuss the format of their
first public meeting.
Paint Mines – Damage has been done to some of the formations due to people climbing. Staff is
contacting the leader of one of the hiking groups that supposedly has tours of the area. Security
will meet the group on their next 2 -3 tours to observe and educate. Staff will look into
educational signage that blends in with the area.
North District
Trail Maintenance – The North District trails have been fairly fortunate with the flooding and
with the exception of a few sections of the Santé Fe Trail, everything in the North remains open
to the public. There has been some deep rutting on Section 16 that is being addressed. Staff
spent a lot of hours this month cleaning out drop boxes and culverts that continued to clog with
debris throughout the district. With the constant and heavy rains it is necessary to keep these
devices free for our drainage system to work properly. Staff performed site evaluations and took
pictures of all of the trail and road damages at all of our sites for the FEMA file.
Park Advisory Bus Tour - Staff participated in the annual Park Advisory Board bus tour in the
North District on May 2nd. Staff drove the board members on a tour of the ND parks and
trailheads and had a box lunch at Black Forest Park.
Uniform Order – Thanks goes to Jeremy Symes who managed the uniform order for the parks
division. We received our yearly clothing order on 5/28 and the new vendor we went with this
year did a good job at a much lower price than our previous vendor.
Black Forest Park – Staff had to meet with the 2013 CIP project vendor to resolve some
warranty issues with the restroom facility on 5/6. We were having pressure issues when the
irrigation came on but the problem has been corrected. Staff submitted and passed our second
quarter Bac-T test for the public drinking water system.
Dogs Off Leash - Staff put up several more “Dogs Must Be Leashed” signs in the burned area of
the park along the trail system. We have been getting complaints of dogs running free north of
the park in the open space.
Signage - Staff replaced several trail and directional signage in Cathedral Pines that were
damaged from the fire.
New Trees - Staff installed “gator” bags on some of the new trees for better watering this
summer.
Fox Run Park Mitigation Work – The EPC Sherriff’s Wild Land Fire Crew continues to
perform forest fire mitigation work in the Fallen Timbers area of the park. They took down all
of the dead trees around the ponds. They are using the mitigation work to train their new sawyers
for the season. The Wildfire Risk Reduction Grant work began in the park on 5/26 with an 11
person crew from the Mile High Youth Corp. The “Grant Phase 2 &3” forest mitigation project
will occur over 11 weeks in June and July and will focus on the areas around the maintenance
shop and yard.
Recycling at Fox Run Regional Park - Staff has begun discussions with Environmental
Services and the Tri-Lakes Council to install a recycle station at the park. It will be staffed with
seasonal personnel and is slated to open in mid-June.
Fox Run Memorial - Staff installed a memorial picnic table near the upper pond. A park citizen
purchased the table for her memorial rather than the usual benches we install.
Maintenance - Staff removed a light pole from pavilion 5 that had been backed into by a park
user. Seasonal staff have been raking and hauling off many truckloads of pine needles from the
active use areas. Staff replaced several sections of split rail fencing at the Rollercoaster trailhead.
Staff charged up the Donala water line which supplies drinking water to all of our restrooms and
pavilions. During the heavy rains and flooding early in the month our irrigation pit flooded and
blew all of the electrical service to half of the park. We do not have power to the wedding
gazebo, 2 pavilions and are unable to run the irrigation. We have been lucky with rain daily and
the turf is staying plenty wet. The plan is to install a small building above the pit to get the
electrical equipment above ground to prevent this from happening again. Repairs are awaiting
bids and fund allocation. We continue to drain the lower pond so it does not overfill and flood
the pit. Staff used the tractor to box blade the roads and trails to start repairing the rutting from
the rains. Staff repaired a failing sump pump in the Oak Meadows clivus pit. Staff cut up and
removed several whole trees and large branches that fell or broke off during the heave wet snow
we got the week of the 11th. Staff removed some graffiti from the wedding gazebo.
Fox Run Small Dog Park – Arrowhead fencing has begun the installation of the perimeter
fence. It should be completed by the first week in June. After the fence is completed staff will
install the rules and regulation signage and the “Romeo’s Run” sign. Staff has built several trash
cribs and baggie dispensers that are ready to go in as well. Staff installed 2 new culverts and
wrapped them in rip rap to address the drainage issues in the park.
Pineries Open Space – Staff attended the IFB 15-031 pre-bid meeting at Procurement on 5/6.
Three contractors were present. This project will include installation of the restroom unit, repairs
to existing structures and installation of the trailhead. RMFI continues to perform their erosion
control work in the park as part of this year’s grant cycle. They have 10 work days scheduled
from April thru October. The Rare Plant Assessment Project is underway and the botanists are
collecting data weekly.
Friends Groups/Volunteer Events – Griffin Stevenson performed his Eagle Scout project on
5/3. He repaired and repainted the guard rail that protects the upper pond. Connor Brennan
performed his Eagle Scout project on 5/9. He planted 250 ponderosa saplings in the burn area of
the park. Military personnel from Peterson AFB had their volunteer work day on 5/29. 60 people
worked 3 hours to clean out all of the debris at the Hwy 105 underpass. Eric Widman performed
his Eagle Scout project on 5/30. He installed a loop trail in the new small dog park.
Training – All staff attended Herbicide Safety training hosted by Environmental Services on
5/19.
$50,000 Fox Run CIP Project – The previously proposed items for this project have been put
on hold as these funds are now going to be used for the electrical building and repairs to the
irrigation pit that was flooded. Once the repairs have been made we will use the remaining funds
to purchase some new amenities for the park and pave the Stella entrance.
New Santa Fe Regional Trail – The construction for the new roundabout at the Baptist Road
Trailhead continues by County DOT. They have demolished the parking lot, all of the split rail
fencing, removed all of the timbers that lined the trail and spaded and replanted several trees.
The trail has been rerouted and the parking lot reduced and shifted to the north. Due to the
massive rains and flooding this month we have had to close down some sections of the trail. The
low water crossing on the AFA is completely overrun and the Hwy 105 underpass was under
water for several days. Staff performed an annual safety audit for the Palmer Lake trailhead
playground on 5/7. Staff submitted and passed our second quarter Bac-T test for the public
drinking water system at the Baptist Road trailhead.
South District
Home Depot – Staff has been in communication with Home Depot to try and come up with a
Veteran’s grant project that would provide rubber playground safety surfacing materials
Staff has contacted several veteran organizations asking them to sponsor the project.
Willow Springs – Staff met with the Fountain Fire Dept. to review their plan regarding tree
removal and cutting work they will do as training for their Wild Land Fire Crew.
Training - Staff attended herbicide seminar at Akers. The PM3 attended Noxious weed seminar
at Akers.
FCRP Maintenance - Staff fenced off and seeded a large section of badly damaged turf at the
south end of Fountain Creek Regional Park. Staff is considering a 2nd seeding as parts of the
seed didn’t take as well as we had hoped. Staff performed maintenance on the irrigation system
to ensure all seed is being watered properly although rain has allowed us to skip watering for
now. Staff cleared a 36” culvert under Duckwood road. Staff repaired flood damage to the
gravel road at the maintenance shop.
FCRP Willow Springs Park – Staff Closed rear parking lot due to flood damage and blocked
and began rerouting the FCRT at creek the bank washout. Staff removed a large hanging tree
over the trail.
Grinnell Boulevard – Staff completed a report/review of the 2014 expenditures it took to
maintain the area. The Division receives $15,000 for maintenance of the area but the cost is over
$30,000 to maintain it. The Division Manager is working with the Director to see if we can
recover more revenue from the funding source. Staff installed a south back flow and, checked
irrigation to the area.
Widefield Park - An Eagle Scout began painting the bathrooms as part of his project. Staff
continued work on creating a new disc golf sign. Staff cut down large hanging tree over disc
golf course
Ceresa Park - Staff installed backflow device and, checked irrigation
Stratmoor Valley Park - Staff installed a backflow device and, checked irrigation as well as
blocking and rerouting FCRT at the creek bank washout
Hanson Open Space Trailhead - Staff closed the parking lot due to flood damage. Staff also
blocked the trail that went over the earthen berm at both ends and closed the bridge due to
stability concerns. A new sign for the Trailhead was ordered and staff is waiting on delivery
Maxwell Trailhead - Staff re-secured fencing blocking damaged bridge and monitors the area
daily.
FC Nature Center – Staff graded the gravel entrance stockpiled fill for a large sink hole.
Clear Springs Ranch – Staff met with the irrigation contractor to review the irrigation system.
Several issues with plants are being discussed to see if they are covered by warranty. Staff set
barricades at the low water crossing due to flooding.

2015 June PAB Package - Administration Home

Transcription

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