conference corporate partner packet

CORPORATE PARTNER
PACKET
AIMHO
CONFERENCE
November 6-8, 2016
COLORADO
University of Colorado Boulder
NOVEMBER 6-8
AIMHO2016
WELCOME
Shifting Perspectives
To Our Valued Partners:
The Association of Intermountain Housing Officers (AIMHO) is pleased to announce
the 61st annual conference to be held in Westminster, Colorado, November 6-8,
2016 hosted by the University of Colorado Boulder. The executive board and host
committee would like to invite you to join us as corporate partners.
AIMHO includes a membership of approximately 75 colleges and universities
across the intermountain region that includes the states of Arizona, New Mexico,
Colorado, Utah, Nevada, Wyoming, Idaho, Montana and Saskatchewan, Canada.
The purpose of the association is to provide educational opportunities; further the
knowledge of residence life, facilities and management of college and universities
residential campuses; and create networking opportunities and long-term
relationships with friends.
As a corporate partner, your company’s name is publicized from the time your
company has committed sponsorship. Sponsorship includes the conference
exhibition opportunity and presence on our AIMHO website. Your company will
be featured on our website by displaying your logo and a link to your website.
Additionally, depending on your level of participation, inclusion in each AIMHO
newsletter, which is sent to our membership monthly.
During the conference, we will host an interactive vendor session on Tuesday, November 8, 2016,
which will include an opportunity for you to showcase your organization and products.
You will also have time to connect with key campus stakeholders during the Senior Housing Officer
Preview with Corporate Partners at the vendor exhibit location. As a partner, you will also have
several hours of interactions and lunch with other campus administrators. This should maximize
the opportunity for positive, quality interaction and future partnerships with institutions.
We anticipate approximately 200 participants at the 2016 conference. Conference attendees
include: senior housing officers, directors of housing services, directors of auxiliary services, vice
presidents, facilities managers, associate and assistant directors of housing and residence life,
and Residence Hall Directors. The institutions range from large universities to smaller colleges and
community colleges.
We hope you will be joining us in Westminster and we look forward to your participation.
Sincerely,
Vicki Vanderwerf
AIMHO Host Committee Chairperson
Area Coordinator, Residence Life
University of Colorado Boulder
Paula Bland
Director, Residence Life
Housing & Dining Services
University of Colorado Boulder
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PLATINUM
PACKAGE
Cost: $4,000
THE PLATINUM SPONSORSHIP PACKAGE INCLUDES THE FOLLOWING:
• Premiere 20’ X 10’ exhibit booth space
• Company name and logo (250W X 85H pixels) prominently displayed on conference materials
• Company link and logo on the conference website and e-newsletter
• Company logo featured on AIMHO website for 12 months (July 1– June 30)
• Special mention at the opening banquet
• Unique opportunity to introduce your company and possibly the keynote speaker
• Conference participant list
• Corporate partner lunch
• Invitation to the senior housing officer reception
• Sponsorship of the opening reception or conference gift
*Additional sponsorship opportunities are available and listed on page 8.
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GOLD
PACKAGE
Cost: $3,000
THE GOLD SPONSORSHIP PACKAGE INCLUDES THE FOLLOWING:
• Premiere 20’ X 10’ exhibit booth space
• Company name and logo (250W X 85H pixels) prominently displayed on conference materials
• Company link and logo on the conference website and e-newsletter
• Company logo featured on AIMHO website for 12 months (July 1– June 30)
• Conference participant list
• Corporate partner lunch
• Invitation to the senior housing officer reception
• Sponsorship of either an evening entertainment or social event
*Additional sponsorship opportunities are available and listed on page 8.
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SILVER
PACKAGE
Cost: $2,500
THE SILVER SPONSORSHIP PACKAGE INCLUDES THE FOLLOWING:
• 10’ X 10’ exhibit booth space
• Company name and logo (250W X 85H pixels) prominently displayed on conference materials
• Company link and logo on the conference website and e-newsletter
• Company logo featured on AIMHO website for 12 months (July 1– June 30)
• Conference participant list
• Corporate partner lunch
• Invitation to the senior housing officer reception
• Sponsorship of one refreshment break
*Additional sponsorship opportunities are available and listed on page 8.
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BRONZE
PACKAGE
Cost: $1,750
THE BRONZE SPONSORSHIP PACKAGE INCLUDES THE FOLLOWING:
• 10’ X 10’ exhibit booth space
• Company name and logo (250W X 85H pixels) prominently displayed on conference materials
• Company link and logo on the conference website and e-newsletter
• Company logo featured on AIMHO website for 12 months (July 1– June 30)
• Conference participant list
• Corporate partner lunch
*Additional sponsorship opportunities are available and listed on page 8.
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PATRON
PACKAGE
Cost: $1,250
THE PATRON SPONSORSHIP PACKAGE INCLUDES THE FOLLOWING:
• 10’ X 10’ exhibit booth space
• Company name and logo (250W X 85H pixels) prominently displayed on conference materials
• Company link and logo on the conference website
• Conference participant list
• Corporate partner lunch
*Additional sponsorship opportunities are available and listed on page 8.
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SUPPLEMENTAL SPONSORSHIP OPPORTUNITIES
OPTION
COST
Hospitality Rooms
$1,500
Case Study Prize Support
$150
Conference Padfolio
$2,500
Opening Reception
$2,000
Senior Housing Officer Reception
$1,000
Keynote Speaker Fee (Full Sponsorship)
$7,000
Keynote Speaker Fee (Partial Sponsorship)
$4,000
Keynote Breakfast
$4,000
Closing Reception
$2,000
Sponsored Refreshment Break
$1,500
Bus Transportation (to/from night on the town in Boulder/campus tour)
$5,000
Sage/President Social or Breakfast
$2,500
If the previous package listings do not fit your needs or if there is
something else you wish to contribute, simply contact the host
committee corporate partner liaison:
DeAndre Taylor: [email protected] • 303.921.1355
Host committee has the right to work with individual corporate partners.
Additional or special requests can be accommodated at an additional
cost. If you don’t see something that meets your needs, please call us
and we can design a supplemental package to meet them. Supplemental
sponsorship opportunities are subject to availability.
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BOOTH SPACE
Exhibit booth sizes are 10’x10’ for the Silver, Bronze and Patron
packages. Booth sizes are 10’x20’ for the Platinum, Gold packages.
The spaces will be piped and draped with an 8’ background and 3’ divider.
Locations will be determined according to the level of sponsorship and the
date of commitment. All utility needs (i.e. electricity, etc.) must be arranged
prior to the conference.
EXHIBIT HALL
The exhibit hall will be located in the Westminster Ballrooms at the Westin
Hotel in Westminster, Colorado. The exhibit hall will be open to senior housing
officers and buyers for product review throughout various times on Tuesday,
November 8, 2016. Exact times will be announced after August 1, 2016.
SET-UP/TAKE DOWN
The exhibit hall will be available to corporate partners for move-in and set-up
on Monday, November 7, 2016 at 6:00am. For final placement and touch-up,
the exhibit hall will be available Tuesday, November 8, 2016 from 6:00am until
the beginning of the Vendor Fair. All items must be removed by 6:00pm on
Tuesday, November 8, 2016.
CORPORATE PARTNER FAIR, LUNCH AND RAFFLES
Corporate partners will be seated with conference participants to increase
exposure. Corporate partner raffles will be conducted at the conclusion
of lunch on Tuesday, November 8, 2016. Raffle prizes should be different
from any items distributed at the exhibit booths and corporate partners
are encouraged to provide both. The final raffle will be conducted at the
conclusion of the second part of the Corporate Partner Fair to encourage
delegate attendance and participation. Please list any planned raffle or
giveaway items you intend to distribute during the conference on the
Corporate Partner Letter of Commitment found in this packet.
TUESDAY, NOVEMBER 8 OVERVIEW
• Senior Housing Officer/Corporate Partner Preview
• Corporate Partner Fair– Part 1
• Lunch With Corporate Partners and Door Prizes
• Corporate Partner Fair– Part 2
MATERIAL SHIPPING
If you would like a list of local companies that can
store and/or deliver any items you wish to bring,
please contact:
DeAndre Taylor
Corporate Partners Committee Chair
303.921.1355
ACCOMMODATIONS
Lodging for the conference will be at the Westin
Westminster Hotel in Westminster, Colorado:
Westin Westminster
10600 Westminster, Blvd.
Westminster, Colorado 80020
306.410.5000
westindenverboulder.com
CONFERENCE
SPONSORSHIP
REGISTRATION
To register for the conference as a
corporate partner for the AIMHO 2016
conference, please complete and mail the
Corporate Letter of Commitment found
in this packet to the address indicated.
Registration will also be available on the
AIMHO 2016 website by June 1, 2016
Visit aimho2016.org
for more information.
CONFERENCE PARTICIPANT
& MAILING LISTS
Mailing lists of conference participants will
be provided to all corporate partners that
have submitted the Corporate Partner
Letter of Commitment and paid all fees.
The lists will be provided two weeks prior
to the start of the conference via email.
A final list of participants will be available
at the conference in digital form.
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CORPORATE PARTNER LETTER OF COMMITMENT IS ONLINE!
In our efforts to be sustainable, you can submit your letter of commitment online.
Please visit: aimho2016.org to select your package.
Platinum Package
$4,000
Gold Package
$3,000
Silver Package
$2,500
Bronze Package
$1,750
Patron Package
$1,250
You can also select to be a supplemental sponsor of:
Hospitality Rooms
$1,500
Case Study Prize Support
$150
Conference Padfolio
$2,500
Opening Reception
$2,000
SHO Reception
$1,000
Keynote Speaker
Fee (Full)
$7,000
Keynote Speaker
Fee (Partial)
$4,000
Keynote Breakfast
$4,000
Closing Reception
$2,000
Sponsored
Refreshment Break
$1,500
Bus Transportation
to/from Night on Town
$5,000
Sage/President
Social or Breakfast
$2,500
If you have questions, please contact:
DeAndre Taylor, Corporate Partners Committee Chair
at: [email protected] or 303.921.1355
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