1.07 HOA.pub - The Woodlands at Tuxedo

January, 2007
Volume 6 Issue 1
Annual Meeting Election Results
This past fall’s annual meeting was
the largest annual meeting held by
the community and much interest
was generated as a result of the
election of four of the five board of
directors’ seats and multiple candidates. In addition to two of the
regular three year term seats being
up for election, two additional seats
available, created by the passing
away of one board member and the
relocation of another member outside the community, created tremendous interest. Frank Peverly
and Bob Werner, whose three year
terms were set to expire, declared
their candidacy early in the process. Community members John
Retherford and Mitch Tanner submitted their qualifications as candidates for the vacant two year term
seat. Sam Wilmit provided notice
of his candidacy for the vacant one
year term seat. At the annual meeting, floor nominations were accepted from John DeRosa, running
for the one—year seat as well as
from Julius Mandel, running for
the two—year seat.
Three (3) year terms –
•
•
Frank Peverly, 93 votes, reelected to a 3 year term
Bob Werner, 91 votes, reelected to a 3 year term
Two (2) year term –
•
•
•
John Retherford, 55 votes,
elected to a 2 year term
Mitch Tanner, 32 votes
Julius Mandel, 14 votes
One (1) year term –
•
•
John DeRosa, 62 votes,
elected to a 1 year term
Sam Wilmit, 33 votes
Thanks to all our candidates for creating the interest in these elections
throughout the community and congratulations to the community’s new
board members.
2007 Officer Slate Presented
During the December reorganization
session the following individuals were
elected to the Homeowners’ Association (HOA) and the Woodland Sewage
Works Company Officer positions for
the 2007 calendar year:
The Woodlands Homeowners’ Association (“HOA”):
President
Mr. Frank Peverly
Vice President
Mr. Bob Werner
Treasurer
Mr. John Retherford
Secretary
Mr. Alan Perlmutter
Trustee
Mr. John DeRosa
The Woodlands Sewage Works:
President
Mr. Alan Perlmutter
Vice President
Mr. John DeRosa
Treasurer
Mr. John Retherford
The work of the Association requires
community involvement from all its
residents. Positions become available
from time to time on the committees
of the HOA or for special tasks performed by the HOA. If you are interested in volunteering, revitalizing a
dormant committee, or have a special
skill that that Board could utilize, feel
free to contact any Board member or
David Papalia, the Community Manager.
Information Block
The Woodlands at Tuxedo Homeowners’ Association
180 Woodlands Drive
Tuxedo, NY 10987
(845) 753-5242 (Phone)
(845) 753-5241 (Fax)
www.thewoodlandsattuxedo.org
Managed by Wentworth Property Management
After presentations by all nominees
and collection of ballots, John
LaGumina, the Association’s legal
counsel, announced the election
results as follows:
David Papalia Community Manager
Office Hours and Important Numbers
Tuesday, Friday
9:00 a.m.- 4:30 p.m.
Wentworth Emergency Service (866) 862-6662
Regional Director – Wentworth (201) 525-2600
Ambulance, Fire, Police
(845) 351-5111
TALES FROM THE TRAILS
No Change in the Sewer Assessment for 2007
As approved at the November meeting of the
Town of Tuxedo Town Board, the Woodlands
Sewage Works annual assessment will remain
at $600. Installments of $300 are due each January 1 and July 1. The additional $270 capital assessment that had been paid the last two years
has been eliminated since debts owed the
Homeowner’s Association have been paid in
full. The Woodlands Sewage Works is a wholly
owned utility subsidiary of the Homeowners’
Association with a rate structure approved annually by the Town of Tuxedo.
Two Percent Monthly Assessment Increase
Approved for the Community
At the annual meeting it was announced by the
Homeowners’ Association Board that the
monthly community assessment will increase
2% for 2007. This increase is well below the
rate of inflation and still maintains the strong
fiscal position of the community and its financial reserves. With this increase the monthly assessment for the single family homes will increase to $255 per month while the town home
assessments will be $312 per month. Assessments are due the first of every month.
Area of Reflection
Created as a Memorial to Deceased
Neighbors
Through the gracious and generous contribution
of the community’s snow plowing and landscaping vendor, All Green, an area of reflection
was created at the clubhouse. Designed as a
place for contemplation it is created as a memorial to all our residents who have passed away.
The bench and patio area is bordered by a tree
planted in honor of Board member Les Goldstein
who passed away this fall.
First Portion of the Phase One
Roofing Project Concludes
The first portion of the multi-year effort to reshingle the phase one units is concluding with the
completion of units 8 -14, 18 – 30 and 11 – 19
Woodlands Drive. No significant issues were
identified during the work and the project came
in slightly below projections as a result of less
wood rot than anticipated. Due to the weather the
Board elected to defer the painting of the trim
that was associated with this project until this
coming spring. All trim boards replaced were
primed white.
The second portion of this project is scheduled
for 2007 and involves units 31 – 45, 52 -62 and
36 – 46 Woodlands Drive. The timing has yet to
be determined at the time this newsletter went to
press.
Clubhouse Improvements
This fall several improvements and enhancements were made to the clubhouse. The most
visible change has been the change out of the
French doors in the main room that led to the
pool gate with a slider door that is characteristic
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of the rest of the clubhouse. Not only does this change
create a uniform look in the clubhouse but it significantly improves the security of the building.
To further enhance the security of the clubhouse, a
locksmith repaired several door locks and verified the
proper operation of the others. It is imperative that
residents secure the building when they leave it. Not
only does this protect the building and its contents
from vandals, but increases the security for other residents using the building.
Finally, repairs to the flashing along the chimney
were undertaken. Water had leaked and caused some
minor damage necessitating this repair.
Funds for the operation and maintenance of the clubhouse come directly from rental fees collected from
residents who rent the building. If you would like to
rent the clubhouse for a nominal fee ($100) please
contact the community manager. The Association has
refrained from the rental of the building for commercial purposes but with full kitchen, bathroom, and entertainment facilities, it is a great site for local birthday parties and other festive family gatherings.
Two Names Added to the Community
Plaque
A plaque which recognizes the significant and
outstanding contributions on behalf of the
community by our neighbors is located on the
wall of the clubhouse entrance. This fall the
Board authorized the addition of two new
names to that plaque. The first was to recognize Les Goldstein, for his contribution to the
community and Board as a Trustee to the community. Les passed away in the middle of his
second Board term and served as the Board
secretary. Also, as the only retiree on the
Board, Les took an active roll in the day-to-day
operations of the Association and interacted
closely with the property management firm.
The second name added was that of Alan
Schaefer, who over the course of many years
served in numerous capacities on both the
Sewage Works and Homeowners’ Association
Boards. Alan was a tireless contributor spending numerous nights and weekends helping to
manage the community and its operation. Alan
almost single handed oversaw and directed the
remediation of the sewer plant beds recently.
His contributions during his many years on
both boards are too numerous to list individually but he certainly had the drive and determination that created the community that we all
now enjoy.
Community Insurance Renewed
Gerelli Insurance once again was selected by the
Board to insure the Association and Sewage Works.
The insurance policy which covers all aspects of the
Association’s common elements for liability, fire,
and loss for the town homes as well, is maintained as
per the governing documents of the community. The
master policy is available for review in the community office during normal business hours. The Board
wishes to once again thank George Mallo for his assistance in guiding the Board as to the coverage that
should be provided and for reviewing the policy to ensure it is adequate.
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NEW COMMUNITY MANAGER ANNOUNCED
David Papalia has been hired as The Woodlands’
new community manager replacing Valerie Mazza
who has moved on to other career interests. David,
a resident of Closter, New Jersey, is a graduate of
Susquehanna University in Selinsgrove, PA with
a degree in Sociology.
David has achieved several Community Association Institute certifications for property management. In addition
David holds real estate salesman licenses in California and
New Jersey. David’s professional property management
experience includes that of a Rental Property Manager in
several California communities. His most recent professional experience was that of Community Association Property Manager for the Wilkin Management Group of Mahwah, New Jersey. With Wilkin, David was responsible for
the management of multiple condominium and cooperative
associations throughout Bergen County. He supervised the
services provided to residents and presented association
boards with guidance on avoiding problems and addressing
community issues.
Please welcome David as you see him in our community!
Woodlands Resident
Direct Sales to Woodlands’ residents only
Woodlands Resident
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Board Meeting Format
As we begin the new year it is appropriate to
review with the community the format of the
monthly Board meetings. The Board generally
meets the first Wednesday of every month.
Meetings are held at the clubhouse and start at
7:30 p.m. The Board typically meets with its
major vendors about 30 minutes before the start
of the meeting. As such, the start time is sometimes delayed a few minutes as the vendor
meetings conclude. If meeting dates are
changed, the change is posted on the clubhouse
door or bulletin board.
At least 6 times a year the Board begins the
first 45 minutes of its meeting with an open session. This session is for you, the residents, to
bring up issues and concerns to the Board for
follow up and action. When you enter the clubhouse prior to the meeting there is a sign-in
sheet. The Board requests that if you have a
question that you sign the sheet and state what
the issue is. In order to keep the open session
moving and allow all the residents an opportunity to talk, discussions and questions may be
limited to 5 minutes per resident. The Board
over the past years has been very flexible with
this limit if there are few residents who desire to
address their issues. At the conclusion of the
open session the Board enters into its executive
session. Residents are welcome to attend this
portion of the meeting though there is no dialog
with residents while business is conducted.
From time to time the Board will conduct a
closed executive session in which no community participation is allowed. During these times
the Board attends to specific financial and/or
legal matters against individuals in the community or against the Association itself.
Meeting agendas are available at each session to review the open items for discussion.
Generally most Board members are available
immediately before each meeting to address individual's issues as well. Your attendance at the
Board meetings is always welcomed, as an active community is a successful community!
News From Town
The Town of Tuxedo has installed a skating
rink for your winter fun. Located near the
Ramapo River parking lot for the train station,
the rink is available for use by residents at no
cost.
Tuxedo Reserve, the large subdivision
planned for the area just south of the hamlet,
has prepared its initial construction plans for the
first section of the first phase and has made
presentations to the Planning Board. Issues with
water supply continue to remain a hurdle for the
development.
The property proposed to be developed into
100 home sites by Sterling Forest Corporation
near the Town garage, has been recently sold to
the Palisades Park Commission. This area was
the last major privately held land holding within
the State Park and will remain undeveloped by
the PIPC.
On January 28th at St Mary’s in Tuxedo
Park, The Malkin Duo will perform selected
works on violin and piano from Brahms, Mozart, Schubert and other classical artists. Presented by the Tuxedo Performing Arts Groups,
the event is open to the public. Tickets are $20
in advance or $25 at the door. More detail on
this and other TPAG events is located on the
community
website
www.
thewoodlandsattuxedo.org .
Every couple of month’s Sterling Forest
State park lists numerous activities it will sponsor. These activities are presented to the HOA
and posted on its website. In addition to the
State Park, events sponsored by the Tuxedo Performing Arts Group, the Tuxedo Library and
the Tuxedo Chamber of Commerce are often
posted on the community website. Visit our
website often for new events around Town.
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Calendar October 2006
September 1
September 4
September 4
September 6
September 9 &10
September 16 &17
September 23
September 24
Association Monthly
Payment Due
Labor Day
Last weekday the pool is open
HOA Board Meeting 7:30 p.m.
Pool open for the weekend
11:00 thru 7:00
Last weekend the pool is open
Autumn Begins
Last Day for the Renaissance
Faire in Sterling Forest
October 1
October 4
October 7
October 9
October 16
October 29
October 31
Association monthly
Payment Due
HOA Board Meeting at 7:30 p.m.
Tuxedo Family Fun Day
at Murphy Field
Columbus Day
Boss' Day
Daylight savings time ends
Halloween
Woodlands at Tuxedo
180 Woodlands Drive
Tuxedo, NY 10987
Calendar September 2006