Wedding Packages 2014 Available April thru Mid September

Wedding Packages 2014
Available April thru Mid September
Reception Only Base Package
$2,750
Reception Only Deluxe Package
$3,500
Ceremony and Reception Base Package
$4,250
Ceremony and Reception Deluxe Package
$5,000
Includes:
8 hour time block ($200 each additional hour),
200 person maximum guests ($10 each additional guest)
Includes:
10 hour time block ($200 each additional hour),
200 person maximum guests ($10 each additional guest),
8 hours set up time the day before event
Includes:
10 hour time block ($200 each additional hour),
200 person maximum guests
($10 each additional guest),
Use of Brides Room,
Use of Ceremony Field
Includes:
10 hour time block ($200 each additional hour)
200 person maximum guests ($10 each additional guest)
Use of Brides Room
Use of Ceremony Field
8 hours set up plus rehearsal the day before event
Also included in all packages:
-
Attendant during event
Set up and break down of items owned by Southern Belle Farm, inc.
Use of pic-nic style seating (up to 40 tables included)
6 – 6’ rectangle tables
Kitchen Facilities Including walk in cooler and freezer
Use of grounds for Engagement pictures
Additional Furnishings:
-
Small Hay bale for seating and decoration $3.00 each
Round Hay Bale Decorations $10.00 each
Table Covers to fit pic-nic tables $6.00 each
Bags of ice Market Price
Food Service:
Food Service must be provided by a licensed/insured caterer. Farm House Catering is our
preferred Caterer and you will receive a $250 discount by using them, however, catering
is open to any food service organization meeting this requirement.
To Reserve:
A non-refundable deposit of one half the rental fee is required with a signed rental and
deposit agreement. The final contract will be sent out at least 1 month prior to the event.
Full payment will be expected 2 weeks prior to the event.
Additional Information:
Setup and Breakdown time is included in each block of time and an additional $200 will
be added for each hour that extends beyond the rental time. Only the deluxe packages
allow you to come in the day before your event to set up.
All Parties must be cleaned up and out by 12:00 midnight on event date.
A Uniformed Security officer will be required at the event if there is going to be alcohol
served at a rate of $30 hour for a minimum of 4 hours.
Page 1 of 3
Event Date: _____________________
Renter: _____________________
Reservation # ___________
Facility Rental C ontract
CONTACT:
Renter: ______________________________________________________________
Address: _____________________________________________________________
City: ____________________________State: ____________
Zip: ___________
Email address: _________________________________________
Best Contact Phone #: ___________________________________
Phone 2: ______________________________________________
Fax: __________________________________________________
Contact person day of Event: ____________________ Ph. # ____________________
EVENT DETAILS:
Date of Event: _______________________________
Event Start Time: ________ □ AM □ PM
Event End Time: ________ □ AM □ PM
Type of Event: _______________________________
Event Package Purchased:
___________________________________________________________
Property Access Allowed: □ Main Barn □ Ceremony field □ Restrooms □ Parking lot
□ Other: ____________________ □ Other: ___________________ □ Other: _______________
Location/set-up details: (Attach layout if necessary.) _____________________________________
______________________________________________________________________________
______________________________________________________________________________
Vendors & Contact Info: (See Vendor requirements, attach copies of license & insurance.)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Page 2 of 3
Number of Guests: ____________
Other Notes: _______________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Rental Fee Total: $ ______________
Total Paid In-Full by ____________ (date)
Non-refundable Deposit Amount (due at time of reservation)
$__________ Paid on _________(date)
By signing below Renter agrees to follow rental guidelines, general rules and to entire
rental agreement stated in this contract and any attached documentation made apart to
this agreement.
Renter Signature: ____________________________________
Date: _____________
Southern Belle Farm Signature: _____________________________
Date: _____________
General Rules: ____________(initial here)
1. Reservation Date: Reservations are issued to the first party to complete a contract with
deposit, accepted by Southern Belle Farm.
2. Deposit: Southern Belle Farm requires 50% of rental fee, as a deposit, due at signing of
your contract, which confirms your date. The deposit is non-refundable and any other
amounts paid for services or rentals will be non-refundable if the Renter cancels the event.
Your rental balance must be paid in-full 2 weeks before event.
3. Rental Package: Southern Belle Farm offers a variety of rental services of the facilities
and property. Each are specific as to what access Renter and guests have during their rental.
Rental time includes your setup and cleanup time. Our staff will provide setup and breakdown
of our items provided, i.e. Tables, picnic tables, etc. Customer is responsible for all other
setup and cleanup, and for the proper return of rental items.
(Rules continued on page 3.)
(continued)
Page 3 of 3
4. Property Access: The specific areas of Southern Belle Farm property accessible during
event are noted in rental agreement for Renter and guests. All other parts of the property and
facilities are off-limits unless noted in rental agreement. It is the Renter’s responsibility to
ensure all guests remain in approved areas. Children are expected to be supervised at ALL
times and should NOT be allowed in other areas of the property, except as noted in this agreement. All guests must remain in designated event area.
a. Southern Belle Farm is a multi-purpose facility. Multiple events may be taking place on any
given day. Only renters who rent the entire facility can be assured of privacy and exclusive use
of the facility.
5. Weather: Southern Belle Farm is primarily an outdoor facility, and we cannot control
mother nature. Renter understands that inclement weather is a possibility and Southern Belle
Farm will help ensure a successful event with the resources on the property if the weather does
not cooperate.
6. Liability: By signing this Rental agreement, Renter assumes all liability for themselves,
guests and anyone who attends event held at Southern Belle Farm.
Vendor/Catering Rules: ___________ (initial here)
7. Vendors: All vendors must be approved in advance by Southern Belle Farm and provide
proof of liability insurance and licensure (if applicable).
8. Catering: Farm House Catering is an on-site catering company that is an approved
caterer. Only licensed, professional caterers are allowed to cater an event at Southern Belle
Farm. Caterers must be approved in-advance by Southern Belle Farm and must meet vendor
requirements and follow all facility rules.
a. Caterers must provide proof of liability insurance.
b. Caterers must provide a copy of their business license and health department certification.
c. Caterers must work within the scheduled rental time set by the renter.
9. Alcohol/Smoking Policy: Southern Belle Farm is an alcohol-free, smoke-free facility unless
prior approval is received, and requirements are met according to this policy. Certain alcoholic
beverages will be allowed if the following requirements are met:
a. No Liquor of any type is allowed, at any time on the property.
b. Only beer and wine are allowed on the property.
c. Current State Alcohol License is required for the vendor providing and/or serving alcohol
and shall require a licensed, bonded beverage caterer/bartender.
d. Bartender or alcohol server must have a liability insurance policy.
e. Alcohol must stop being served 1 hour before event is to end.
f.
Smoking is prohibited on the property.
g. We reserve the right to discontinue alcohol being distributed if rules are not being followed.
If further action is needed, Southern Belle Farm can end the event with no refund given.
10. Contact: Mail: Southern Belle Farm C/O Events 1658 Turner Church Road, McDonough,
GA 30252. Phone: 770.288.2582 Email: [email protected]