2016 Color Guard Camp Handbook

University of South Florida
Summer Color Guard Camp
Updated
June 15, 2016
June 26 - July 1, 2016
Dear Parents and Students,
On behalf of the directors and staff of the School of Music at the University of South Florida, I
would like to invite you to campus for our 2016 Summer Color Guard Camp. Our goal at the USF
School of Music is to provide you with an experience that will help you grow and expand your
performance abilities as an individual and ensemble member. In addition to these experiences you will
also have the opportunity to spend six days on a university campus making new friends and establishing
life-long memories.
In this packet you will find important camp information related to registration, required forms,
hotel accommodations, meals and much more. Parents are asked to thoroughly read through these
documents with their child. It is impossible for this packet to cover answers to all questions that may
arise, so please contact us at the email address below if you have any additional concerns. Please be sure
to add our official website to your internet browser’s favorites list as this website will become an
extremely important tool as we get closer to the start of our camp.
We look forward to meeting you in June for what is sure to be a rewarding and enriching musical
experience!
Sincerely,
Bryan T. Braue
Assistant Director of Bands
University of South Florida
1-813-361-4657
Email Questions to: [email protected]
Registration and Payment
All campers must register through our camp website and complete an electronic payment
through the university’s online system. Deadline for student registrations and payments is Friday,
June 10, 2016. Forms of payment include credit card or debit card (Visa or Mastercard). We cannot
accept checks, money orders or cash. Once a payment has been received there will be no refunds unless
their is an extenuating circumstance that is deemed acceptable by the Executive Director of our Summer
Music Camps. Campers have their choice of registering as a resident or commuter camper (Plan A or B)
based on the following fees:
Plan A - $525.00 dollars
Resident Students
Plan B - $350.00 dollars
Commuter Students
This package includes housing (quad
occupancy), 15 meals, a camp T-shirt,
Instructional Staff, and transaction fees.
This package includes, 10 meals/snacks,
a camp T-shirt, Instructional Staff, and
transaction fees.
Hotel Accommodations and Chaperones
Resident campers will be housed in quad occupancy at the USF Embassy Suites, located oncampus, just off of Fowler Avenue. The address for the hotel is:
3705 Spectrum Boulevard, Tampa, Florida 33612, 1-813-977-7066
Camp staff will handle room assignments and will make every effort to do this by school.
Changes to room assignments will not be accommodated, and if a camper fails to abide by this policy
he/she may be removed from the camp. Male and female campers are prohibited from being in the
same hotel room at anytime. Family members are also not allowed to stay in a room with a camper. This
is for the safety of all our campers and is non-negotiable.
Resident campers will store their luggage in a secured room at the Embassy Suites before
reporting to the School of Music Conference Center for camp check-in. Resident campers will receive
their hotel room assignments and keys at the end of rehearsals on Sunday evening. Once everyone has
received this information, resident campers will be escorted by our Camp Chaperones to the hotel where
they will retrieve their luggage and report to their assigned rooms.
Chaperones for the hotel will be provided by: Phi Mu Alpha (ΦMA), the International Men’s
Music Fraternity; Sigma Alpha Iota (ΣAI), the International Women’s Music Fraternity; Kappa Kappa
Psi (KKΨ), the National Honorary Band Fraternity; and Tau Beta Sigma (TBΣ), the National Honorary
Band Sorority. In accordance with the regulations set by the 2005 Jessica Lunsford Act, all hotel
chaperones have received Level II clearance by the State of Florida.
Email Questions to: [email protected]
Camp Check-In and Required Forms
Camp check-in will take place in the School of Music Conference Center on Sunday, June 26,
2016, from 12:00pm to 1:30pm. All resident campers must drop off luggage at the Embassy Suites
before reporting to the School of Music for check-in. Campers are required to bring the following three
forms with them for check-in:
1) Camp Guidelines Form (parent signature required)
2) Camp Medical Form (parent signature required)
3) Camp Photo Release Form (parent signature required)
Required forms for this event are available under the “Student Info” page of our camp website.
Please make sure you have these documents completed, with signatures, when you report to check-in.
Campers will not be allowed to participate in our Summer Camp without these items. Campers
will receive their official ID badges, T-shirts and other gifts once the check-in process has been
completed.
Transportation and Parking
Campers are responsible for arranging their transportation to and from USF. We do not provide
Shuttle or Taxi service from Tampa International Airport. Campers who have chosen Plan A (residents)
but drive themselves to USF on Sunday will not be permitted access to their vehicles again until Friday’s
camp dismissal. Campers who have chosen Plan B (commuters) will only be allowed to use their
vehicles for arriving or departing the School of Music in the morning or evening. Campers who fail to
abide by this policy will be asked to leave our event. Resident campers will walk in chaperoned groups
to and from the hotel and the School of Music. The walk from the hotel is approximately 10-15 minutes,
so be sure to pack comfortable shoes and plan for multiple weather situations.
If you are commuting be sure to park in the appropriate parking lots! USF Parking and
Transportation Services enforce parking rules 24 hours a day, seven days a week and the School of
Music is not responsible for any parking tickets received during your time at USF. Daily Parking Permits
are $5.00 (plus tax) for the entire day and are available from permit vending machines in the parking lots
surrounding the School of Music. These vending machines accept credit cards only so please plan
wisely.
*IMPORTANT INFORMATION REGARDING PARKING*
Lots for daily parking are labeled “D” and have been marked on the campus map located under
the student information tab of our camp website. Make sure you arrive early, especially on weekdays, as
parking is very limited and spots fill up quickly in the morning hours.
Email Questions to: [email protected]
Meals and Dining
The table below illustrates the meals our summer camp will provide. All meals do come with a
vegetarian and/or vegan option, but will only be provided if this is indicated on the campers registration
form. NOTE: All campers must remain on campus for meals during our event. NO EXCEPTIONS!
June 26th
June 27th
June 28th
June 29th
June 30th
July 1st
Breakfast
No
Residents ONLY
Residents ONLY
Residents ONLY
Residents ONLY
Residents ONLY
Lunch
No
Firehouse Subs
Papa Johns Pizza
Jersey Mike’s
Papa Johns Pizza
Firehouse Subs
Snack
No
Yes - TBD
Yes - TBD
Yes - TBD
Yes - TBD
No
Dinner
Swinos BBQ
Chick-Fil-A
Hot Dogs, Chips
Kentucky Fried
Chicken
Tijuana Flats
No
Ensemble Placement Auditions
Audition skills and choreography routines that will be used for ensemble placement will be made
available to download from our website (under the Audition Info tab) beginning Wednesday, June 15,
2016. All campers will perform in the areas of flag, dance, sabre and rifle so please remember to bring
all pieces of equipment with you to camp (see packing checklist on the last page of this handbook for
details).DO NOT PANIC! These auditions are only used to asses how our final production will be
choreographed and do not limit your participation in the camp. PLEASE NOTE: All campers must
audition for ensemble placement on Sunday, June 26, 2016.
Camp Electives
Throughout the week, campers will be involved in elective courses that are designed to expand
their performance and leadership skills. Camp electives include Choreography & Show Design, Guitar,
Leadership, and Piano. Campers will sign-up for these elective courses at the conclusion of Sundays
orientation. PLEASE NOTE: Campers will remain in the same elective throughout the week.
Camp Exhibition Performance and Attire
Our Exhibition Performance, featuring our Drum Line and Color Guard, will be held on Friday,
July 1, 2016 at 1:00pm, in the bus drop-off area of the School of Music. The exhibition performance is
free to all family and friends. All campers are required to wear their camp t-shirts, khaki shorts, and
sneaker style shoes for the exhibition performance. Campers are reminded that shorts should follow the
same dress-code requirements as your high school program.
Email Questions to: [email protected]
Social Activities
While the main goal of our camp is to develop ones musicianship, we also value the importance
of building key relationships. Social activities will be held Monday through Thursday evenings from
approximately 8:00pm to 10:00pm. Campers will also randomly be assigned to “Camp Houses” (think
Harry Potter) that will meet twice daily to plan for evening activities, such as our campus scavenger hunt
and skit night. Each “House” will have an assigned camp counselor who will serve as the “Head of
Household” and mentor students throughout the week. Social activities are designed to provide campers
with unique opportunities to build new friendships, learn new skills, show off talents, and provide
everyone with a break from the normal routine of rehearsals and classes. Below is an outline of evening
activities that will be offered throughout the week. Activities are open to all campers regardless of
whether you are a commuter or resident, and we strongly encourage everyone to participate.
Sunday - Campus Scavenger Hunt
➡ Campers will explore our USF campus, learn our many traditions, and compete for house points!
Monday - Movie & Game Night
➡ Numerous board games will be available for campers to compete with and earn house points.
Whether it’s Checkers, Musical Chairs, or Win-Lose-Or-Draw, we are sure to have the game for
you! Movies will also be available in our performance halls for those opting out of board games.
Tuesday - Campus Rec Night
➡ Basketball, Dodgeball, and time at our indoor campus pool! Competitions will be held in all areas
as houses continue to work towards earning more house points. Be sure to bring appropriate gym
and pool attire, including towels. Certified Lifeguards will be present at the pool.
Wednesday - Camp Talent Show Night
➡ Have a unique talent that you would like to show off? We want you!! Perform your talent for the
audience and a panel of judges to compete for house points. Acts do not have to be centered
around your instrument as we will take anything, as long as it doesn’t involve fire. This is our
very own version of the NBC’s hit summer show “America’s Got Talent”.
Thursday - Camp Skit Night
➡ Throughout the week each house will work to create the best skit and earn final house points. We
cannot wait to see what your creativity comes up with!
Camp Sponsorships
The University of South Florida is proud to partner with the following sponsors:
®
Email Questions to: [email protected]
Packing Checklist
Print this document to check-off items as you pack
___ Your three camp forms with parent signature. You cannot participate in our camp without these.
___ Flag Equipment: All campers must have a flag pole with a height of 6ft. accompanied by TWO
solid-colored silks. Flag sizes should be between 35” x 50” or 35” x 60”. Please be sure to mark this
equipment clearly with your name and school.
___ Sabres & Rifles: All campers are required to bring these two pieces of equipment with them to
camp. Remember, our camp is based centered around building well-rounded performers. Everyone will
learn at least the basics of techniques on weapons! Please be sure to mark this equipment clearly with
your name and school.
___ Equipment Accessories:
Two 1 inch carriage bolts (length from 1-2 inches) that will be used to weight your flag pole.
White and Black electrical tape.
Equipment bag (flag bag) clearly labeled with your name and school. (You will be walking a lot.)
If you spin with gloves, feel free to use them. These are not required.
___ 6 days of comfortable clothing: As a rule of thumb, if you are not allowed to wear it at your
school, then you are not allowed to wear it during camp. With the some rehearsals being outdoors,
casual athletic clothing should be worn along with hats and sunglasses. Please be sure to bring
sunscreen, water bottles, a small towel and more sunscreen! Boxer shorts, spandex shorts, short shorts
and halter or tube tops are NOT allowed. Sports bras are permitted but must be worn under shirts only.
Indoor facilities can be chilly, so light jackets are recommended for indoor rehearsals. Don’t forget pool
attire (including a towel) for our Campus Rec night.
___ Footwear: Bring two pairs of comfortable, lace-up athletic shoes with proper arch support. These
are required to be worn for all rehearsals and Sandals/Flip Flops are strictly prohibited (except during
evening activities).
___ Exhibition Attire: All students will participate in Friday’s Exhibition Performance. Campers are
required to wear their Camp T-Shirt, Khaki Shorts and sneaker style shoes.
___ Toiletries: Toothbrush, Toothpaste, Hair Care Products, Combs, Brushes, Deodorant, Make-Up,
Face Wash, Shaving Materials, Feminine Products, Nail Clippers, etc.
___ Prescription Medication: All medications you are taking must be listed on your medical release
form. Any unauthorized use of prescription medications will result in an immediate dismissal from our
camp without a refund.
___ Umbrella/Poncho: We have no way of knowing how the weather will be when walking you from
the hotel to the rehearsal sites in the mornings and evenings. Be sure to pack these items just in case.
Email Questions to: [email protected]