Nuance® eCopy® ShareScan

Nuance® eCopy® ShareScan®
Brings paper documents into the digital world
Document capture & distribution Nuance® eCopy®
Nuance® eCopy®, document capture & distribution
Integrate paper documents
into digital workflows
The Nuance® eCopy® document imaging solutions connect Konica Minolta bizhub systems and other multifunctionals to email and other networked enterprise applications for instant and affordable capturing, distribution and
management of paper-based information.
n Nuance® eCopy® ShareScan® lets users scan
documents securely and seamlessly via their multifunctional office systems into business applications
that support electronic business processes. The
software provides a consistent, easy-to-use interface across any capture device, promoting user
adoption and increasing the value of enterprise
hardware and business software investments.
n The application is available in three versions:
– Nuance®eCopy®ShareScan®Elements
– Nuance®eCopy®ShareScan®Office
– Nuance®eCopy®ShareScan®Suite
All software versions* include one licence of eCopy®
PDF Pro Office to combine and edit scanned paper
documents directly from the desktop.
*Excluding ScanStation
eCopy ShareScan
Suite
eCopy portfolio
eCopy ShareScan
Office
Advanced document
automation
eCopy ShareScan
Elements
General office document
collaboration & archiving
General office document
collaboration & archiving
eCopy PDF Pro
Office
Enterprise scan to mail,
folder & PC desktop
Enterprise scan to mail,
folder & PC desktop
Enterprise scan to mail,
folder & PC desktop
Document Creation,
Capture, Edit
Document Creation,
Capture, Edit
Document Creation,
Capture, Edit
Document Creation,
Capture, Edit
Easy integration
and optimisation
n eCopy ShareScan brings paper documents directly
into digital workflows, maximising the use of existing document output systems. It helps companies
optimise their corporate network infrastructure, save
time, reduce costs and increase business results.
n Two alternatives are available to integrate eCopy
ShareScan into existing office environments: With
Nuance® eCopy® ShareScan® Embedded, either
software version can be embedded completely
into bizhub systems based on Konica Minolta’s
bEST OpenAPI technology. Alternatively, external
hardware is available with the Nuance® eCopy®
ScanStation™ to connect to any bizhub or other
multifunctional device.
eCopy workflow
Capture
Processing
Desktop/
Home directory
eCopy ShareScan
Elements
eCopy ShareScan
Office
Windows or Novell
network folders
Indexing
eCopy
ShareScan
Embedded
eCopy
ShareScan
Suite
eCopy
ScanStation
Delivery
Indexing
■
Convert to PDF,
PDF/A, TIF, JPEG,
Excel, Word
■
Scan preview
■
Enhanced scan
settings, included
blank page removal
■
File naming
■
Image enhancement
■
OCR, zonal OCR
■
Barcode recognition
■
Bates numbering
■
Cost recovery
Email
eCopy
PDF Pro Office
(Optional)
Fax
FTP locations
Open Text
Fax Server
Folder/FTP/Webdav/
Destination list
Business
applications
SQL/Oracle/
Access database
Microsoft SharePoint
■
Merge
■
Modify
■
Connect
documents
directly
Nuance® eCopy®, document capture & distribution
eCopy ShareScan®
Efficient capture,
processing and delivery
n As flexible document imaging software, eCopy
ShareScan connects multifunctional devices to
email and other networked applications, providing
instant and easy-to-use management and
distribution of paper-based information for
increased productivity and greater compliance.
n eCopy ShareScan supports colour and black
& white scanning; and with the three versions
ShareScan Elements, ShareScan Office and
ShareScan Suite it is highly scalable. All versions
feature straightforward web service architecture
and offer comprehensive capabilities including
the central administration of multiple devices from
a single manager.
n eCopy ShareScan enables comprehensive
workflow management on user account level,
providing advanced fleet, user & group management. Personalised scanning includes role-based
scanning profiles, allows matching profiles to
departmental or individual roles, and lets users
choose to view personal “favourite” workflows.
eCopy ShareScan key features
eCopy ShareScan key benefits
Capturing of paper-based information at networked bizhub systems and other multifunctional
devices
n Advanced processing options:
• Scan, convert, and edit files including columns,
graphics, tables
• Choose file formats on the fly (MS Word, MS
Excel, PDF, PDF/A, JPEG, TIFF) and rename files
• Preview documents before sending; remove
empty pages and change image properties,
such as size, resolution, colour, etc.
• Apply OCR, zonal OCR and barcode recognition
functions
• Advanced forms processing
n Advanced fleet, user & group management:
• Personalized MFP Scanning
• Departmentalised MFP workflows
n Connection to existing email, fax, network folder,
and leading enterprise applications, such as
SharePoint, RightFax, EMC Documentum,
iManage Worksite, OpenText DM/eDocs etc.
n Customised connections to any enterprise
application
n Timesaving
n
fast access to complete document
workflows with instant scan & delivery directly at
the bizhub
n Ease of use thanks to intuitive interface and user
guidance
n Time savings, error minimisation and reliable
safekeeping of information through streamlined
capturing and automated business processes
n Secure document processes and complete corporate confidentiality thanks to reliable control and
archiving of sensitive paper-based information
n Flexible integration into the most diverse office
environments thanks to extensive range of connectors
Preview document at the MFP panel to ensure image quality
Nuance® eCopy®, document capture & distribution
eCopy ShareScan
Flexible ShareScan portfolio
®
eCopy ShareScan Elements
eCopy ShareScan Suite
n This
n
is the suitable eCopy ShareScan version for
enterprises with at least 25 output devices. Offering
enterprise scanning to email, folder & PC desktop.
n eCopy ShareScan Elements stands for secure,
cost-effective document scanning & OCR for the
entire company.
eCopy ShareScan Office
Organisations that need to incorporate scanned
documents and information into their Microsoft
Office workflows will appreciate eCopy ShareScan
Office as the ‘office productivity’ solution that
makes available comprehensive document scanning & OCR capabilities for paper-intensive office
environments.
n eCopy ShareScan boosts the productivity of document-intensive offices and supports all tasks focusing on general office document processing, sharing
and archiving. With the availability of additional connectors, seamless integration with back-end applications such as Document Management Systems
or Microsoft SharePoint is also ensured.
n
As the ‘business automation’ solution for organisations that look for automatic processing of specific
document types, eCopy ShareScan Suite provides production level advanced scanning & OCR
to drive business process efficiency in the front
office. This enterprise scanning solution facilitates
business process integration, enhances document
distribution and includes document creation, capture and editing capabilities.
n eCopy ShareScan Suite runs on both eCopy
ShareScan Embedded and eCopy ScanStation. It
transforms paper-based information into electronic
data for instant integration into multiple business
applications. Through the versatility of eCopy
Quick Connect™ scan-to buttons, the software
provides out-of-the-box connectivity to applications and seamless integration with custom workflows and databases.
eCopy ShareScan portfolio
ShareScan Elements
ShareScan Office
ShareScan Suite
For eCopy ShareScan Embedded
✔
✔
✔
For eCopy ShareScan ScanStation
–
–
✔
ShareScan software
✔
✔
✔
One licence eCopy PDF Pro Office
✔
✔
(Important: Not included in
ScanStation packages)
Scan to
n Desktop
n File /Network folder
n SMTP via LDAP Mail
n Exchange & Notes Mail
✔
✔
✔
✔
–
✔
✔
For a fee
For a fee
✔
(Choose from: SharePoint, RightFax, EMC
Documentum, iManage WorkSite OpenText DM/
eDOCS)
For a fee
(Choice of 1 connector or Cost
Recovery Extender)
(Choice of 3 connectors)
Cost Recovery Extender
For a fee
optional
✔
Bates stamping
For a fee
For a fee
✔
Barcode recognition
For a fee
For a fee
✔
✔
✔
✔
For a fee
For a fee
✔
Microsoft Word & Excel File Converter
Quick Connect
Connector(s)
Advanced Image Enhancement Extender
Forms Processing Extender
1 included
3 included
Please note that this chart only provides an overview of eCopy ShareScan options and possible combinations. For more detailed information please contact your Konica Minolta sales
representative.
eCopy® PDF Pro Office
The smart PDF companion
This easy-to-use PDF solution is the ideal desktop software companion for multifunctional in- and output devices.
Taking advantage of easy document creation, conversion and sharing, users can enjoy real productivity gains as well as
attractive cost savings. eCopy PDF Pro Office is available individually, and is also included in all ShareScan versions.
eCopy PDF Pro Office key features
eCopy PDF Pro Office key benefits
Facilitates creation, editing, and marking-up of
industry-standard PDF files
n Converts PDFs to and from Office formats
n Electronic signing of documents
n Automatic comparison of document versions
n Document conversion and forms creation
n Connection to popular Enterprise Content
Management solutions
n Timesaving
n
automatic merging of different document formats; easy combining of paper and
electronic documents; and convenient sharing of
paper-based information
n Document encryption prevents unauthorised
viewing, printing or editing, and reliably protects
confidential information
n Increases overall productivity and helps to get
work done faster
Technical specifications
Minimum Software Requirements eCopy ShareScan (1
Microsoft XP Pro
Microsoft Windows 2003 Server
Microsoft Vista Business Edition
Microsoft Vista Enterprise Edition
Microsoft Windows 2008 (2
Microsoft Windows 7 (2 (3
Minimum Software Requirements eCopy PDF Pro Office
A computer with an Intel® Pentium® III or higher processor or equivalent
Supported operating systems:
Windows 7 32-bit and 64-bit Editions
Windows Vista 32-bit or 64-bit Editions with Service Pack 2
Windows XP 32-bit Edition with Service Pack 3
Microsoft® Internet Explorer® 7 or above
512 MB of memory (RAM), 1 GB recommended
500 MB of free hard disc space for application files plus 50 MB working
space during installation
CD-ROM drive for installation
Web access needed for product registration, activation and obtaining live
updates for the program.
To save DOCX, XLSX and PPTX files (for Microsoft Office 2007 or 2010
Word, Excel and PowerPoint) you should have or install Microsoft .NET
Framework 3.0 on Windows XP.
System requirements for eCopy ShareScan Suite for embedded devices may vary depending upon device configurations. Please contact your Konica Minolta sales
representative for more information on specific configuration requirements.
Not currently supported by eCopy ShareScan for Konica Minolta embedded devices
3)
Embedded devices only
n eCopy connectors and Extenders System requirements differ for each Connector and Extender. Please find individual requirements on their respective datasheet, at nuance.
com or contact your Konica Minolta sales representative.
n The support and availability of the listed specifications and functionalities varies depending on operating systems, applications, network protocols as well as network and
system configurations.
n Some of the product illustrations contain optional accessories.
n Specifications and accessories are based on the information available at the time of printing and are subject to change without notice.
n Konica Minolta does not warrant that the specifications mentioned will be error-free.
n Microsoft, Windows and the Windows logo are trademarks, or registered trademarks, of Microsoft Corporation in the United States and/or other countries.
n All other brand and product names may be registered trademarks or trademarks of their respective holders and are hereby acknowledged.
n Nuance, the Nuance logo and eCopy are trademarks or registered trademarks of Nuance Communications, Inc. and/or its affiliates in the United States and/or other
countries.
1)
2)
Konica Minolta
Business Solutions Europe GmbH
Europaallee 17
30855 Langenhagen • Germany
Tel.: +49 (0) 511 74 04-0
Fax: +49 (0) 511 74 10 50
www.konicaminolta.eu
12/2010
Your Konica Minolta Business Solutions Partner: