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Table of Contents
Covering Letter ................................................................................................................ 3
Project Summary ................................................................................................ …………..4
Project Objective: ............................................................................................................ 5
Evaluation and Monitoring Process ................................................................................. 6
Quarterly Review Meeting: .............................................................................................. 6
HR, Finance and Approval Committee Meetings: ............................................................. 6
Monthly Staff Meeting: ................................................................................................... 6
Program Transparency Mechanism: ................................................................................ 6
Human Resource Committee: .......................................................................................... 7
Finance Committee: ........................................................................................................ 7
Purchase Committee: ...................................................................................................... 7
Approval Committee: ...................................................................................................... 7
Project Progress: ............................................................................................................. 7
Breakdown of Scholarships: ............................................................................................. 8
Activities carried out throughout the year: ...................................................................... 8
Additional Documents: .................................................................................................... 9
Pictorial Glimpse:........................................................................................................... 10
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covering Letter
Dear Brother Shaukat Hussain
Executive Director
ICNA Relief CANADA
Assalam-o-Alaikum!
Subject:
Annual Report of “Al-Falah Educational Scholarships”
Hope you will be in the best of your health and faith.
We feel gratified to submit the Annual Report of “Al-Falah Educational
Scholarships” that helped 332 students to get better educational services
throughout the year with your kind support. This project was aimed to provide
“Scholarship” facility for deserving but competent students in Pakistan.
The report aims to provide comprehensive information regarding activities
involved during the project and details of beneficiaries as well. ICNA Relief
Canada funded this project with the total amount of PKR 9,840,000 (C$
106,957) for the year 2013. The project has been successfully completed within
the sanctioned amount and time. We hope you will continue your support in
the coming years.
Thanks for your kind cooperation to support the educational promotion in
Pakistan.
With regards,
Prof. Dr. Hafeez Ur Rahman
President
Al-Khidmat Foundation Pakistan
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Project Summary
Project Title:
Al-Falah Educational Scholarship
Location:
Pakistan
Beneficiaries:
332 Poor & Needy Students (Boys & Girls)
Duration:
12 Months
Goal:
To promote educational culture among underprivileged
communities
Objectives:


To provide education to those who are deprived mainly
because of poverty
To encourage students from low socio-economic background
to strive for higher education
Project Cost:
PKR 9,840,000 (C$ 106,957)
Funded By:
ICNA Relief Canada
Implemented By:
Al-Khidmat Foundation Pakistan
Contact Person:
Shahid Iqbal
Executive Director
Cell No: 92-333-9062288
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Project Objective:
This project aims to promote educational culture among underprivileged communities by
encouraging students from low socio-economic background to strive for higher education.
The project financially supports the needy and talented students to reach their full potential
to sustain themselves, their families and contribute towards national development which
will be ultimately helpful to establish civilized, democratic and prosperous society in
targeted area.
Beneficiary Selection Process and Scholarship Procedure:
 New applications were received from all over Pakistan.
 Applications were verified through AFSS inquiry officers and coordinators.
 On-ground economic condition of the applicants was verified and recorded on a
prescribed format.
 Verification officer also interviewed some of the reliable persons of that locality to
access the financial need of the applicant.
 Bank accounts of newly selected beneficiaries were opened for the disbursement of
the scholarships.
 Project’s financial matters and scholarship records were monitored and evaluated by
Finance Committee.
 Alfalah board of directors directly monitors each and every activity of the project at
different levels
 Meetings of Alfalah’s board of director are arranged in order to ensure the proper
implementation of the project activities according to the set plan.
Note:
This procedure was fully adopted to select best suitable candidates for scholarship.
Al-Khidmat Foundation Pakistan through its designated committees monitored the whole
scheme throughout the year.
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Evaluation and Monitoring Process:
AFSS-Pak evaluates and reviews the program in various meetings; the detail of activities
carried out in this quarter is given below:
o Quarterly Review Meetings
o HR, Finance and Approval Committee Meetings
o Monthly Staff Meetings
Quarterly Review Meeting:
AKFP arranges Quarterly review board meetings. Board members review
progress of the management team and all other activities according to the action
plan. Board also reviews the budget and its utilization. Program Manager shares
the plan of upcoming activities and the project requirement of resources for
various activities.
HR, Finance and Approval Committee Meetings:
AKFP arranges different meetings of the HR, Finance and Approval Committees
from time to time on requirement basis. All the decisions are made by convening
respective committee and their directions are properly recorded in the form of
minutes of meeting.
Actions are taken in accordance with the rules and
regulations.
Monthly Staff Meeting:
AKFP arranges Monthly staff meeting in the first week of each month to review
progress of previous month and to plan upcoming activities. All the staff
members participate in this meeting, share their monthly progress and submit
their plans of upcoming activities.
Program Transparency Mechanism:
To ensure efficiency, transparency and monitoring, AFSS Board has specific sub-Committees.
These committees are responsible to do research and make recommendations for directions
and decisions. AFSS has four Sub-Committees:
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Human Resource Committee:
This committee consists of three Board members and is responsible for hiring,
probation evaluation, promotion, of AFSS staff.
Finance Committee:
This committee consists of three Board members and is responsible for finalizing
annual budget, ensuring regular review of financial matters, monthly audit and
setting pay structure for staff.
Purchase Committee:
This committee consists of three Board members and is responsible for the purchase
of equipment’s, furniture, and other assets.
Approval Committee:
This committee consists of four Board members and is a final authority for the
approval and or refusal of applications for scholarship.
Project Progress:
Assistance from ICNA Relief Canada has been provided to students in form of scholarship
under a set of competitive parameters to 332 students of various levels including schools,
colleges and universities from all provinces of Pakistan throughout the year.

Total number of beneficiaries was 332 out of which 80 students have completed
their education.

In the fourth quarter we enrolled 10 new students to refill the empty slot of the
scholarship.

As the matter of fact such students who cleared their funded degree were replaced
by new deserving students. This didn’t only increase the number of beneficiaries but
also helped us in spending the funded amount in more efficient way.
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Breakdown of Scholarships:
252 talented needy students were being sponsored through Al-Falah Scholarship Program
during the last quarter:-
Summary Of Al-Falah Scholars Class Wise
Sr.#
Class
Male
Female
Total
1
5th
1
1
2
2
9th
-
1
1
3
Intermediate
9
10
19
4
DAE
8
-
8
5
Graduation
9
15
24
6
BS(H)
55
14
69
7
Master
13
13
26
8
BSc. Eng.
62
6
68
9
Medical
25
10
35
182
70
252
Total
Acti
vities carried out throughout the year:
 Annual Career Counselling Seminar was held At University of Gujrat
 Non-Muslims Pakistanis Convention 2013 was held at Skyways Restaurant Kharian on
7th September 2013.
 Sungi Workshop was held at Abbottabad in which Program Manager (AFSS) &
Finance Manager (AFSS) attended three days Sungi Workshop on “Proposal
Development and Report Writing” from September 11, 2013 to September 13, 2013
at Omar Asghar Khan Centre for Development, Abbottabad.
 Board Meeting held at Alfalah Office Kharian
 Alfalah Executive Council Meeting
 Exhibition at EXPO center, Lahore
 Career Counseling Seminar 2013
 Meeting with a delegation from Norway
 AFSS Annual Convention
 Meeting with President POAF and Delegation
 Working Council Meeting
 Condolence Conference in memory of Sayed Shabbir Hussain Shah sb at University of
Gujrat.
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 ICNA Scholarship Grant Certificate Ceremony was held at AFSS Kharian in which
Chairman, Sec. General, Board Members and Project Manager (AFSS) distributed
Certificates among the scholars.
Additional Documents:
Following additional documents are attached with the report:
 Photos Attached.
 List of 332 Scholars along with rates.
 List of Scholars showing their latest results.
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Pictorial Glimpse:
Annual Career Counseling Seminar held at University of Gujrat
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Non-Muslims Pakistanis Convention 2013 held at Skyways Restaurant Kharian
Board Meeting held at Alfalah Office Kharian
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Sungi Workshop, Abbottabad
Program Manager (AFSS) & Finance Manager (AFSS) attended three days Sungi Workshop
from September 11, 2013 to September 13, 2013 at Omar Asghar Khan Center for
Development, Abbottabad
Meeting with a delegation from Norway
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Alfalah Executive Council Meeting
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Exhibition at EXPO center, Lahore
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AFSS Annual Convention
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Meeting with President POAF and Delegation
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Meeting with Pakistan Overseas Association Forum International (POAF)
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Disbursement of ICNA Grant
ICNA Scholarship Grant Certificate Ceremony held at AFSS Kharian Chairman in which Board
Members and Project Manager are distributing certificates.
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