May 7, 2014 board packet

MAY 7, 2014
PUBLIC HEARING AGENDA
May 7, 2014
5:45 p.m.
Garner-Hayfield High School Media Center
605 Lyon Street, Garner, Iowa
1. Call to order – Welcome visitors
2. Public Hearing regarding Sale of Property
3. Close the public hearing and adjourn board meeting to attend Reorganization Hearing
PUBLIC HEARING
AND
MEETING OF THE AEA 267 BOARD OF DIRECTORS
Regarding
Proposed Merger of Garner-Hayfield and Ventura School Districts
May 7, 2014 - 6:00 p.m.
Garner High School Media Center
AGENDA
1. Call Meeting to Order
Charlotte Upah, AEA 267 Board President
2. Introduction and Announcements
Charlotte Upah
3. Purpose of Hearing
Dr. Roark Horn, AEA 267 Chief Administrator
4. Hearing
a. Procedures to be followed
b. Description of reorganization proposal
Steve Weidner, Attorney
Representing AEA 267
Rick Engel, Attorney
Representing school districts
c. Opening arguments
1) Jim Thiele, Garner-Hayfield Board President
2) Larry Costello, Ventura Board President
3) Tyler Williams, Garner-Hayfield & Ventura Schools Superintendent
d. Comments from individuals
e. Response of Petitioners to Comments and Objections
f. Questions from AEA 267 Board members
5. Close Hearing
6. AEA 267 Board decision ruling on objections and on petition, or set date, time and location
of AEA 267 Board meeting to make decision ruling on objections and decision on petition.
7. Adjournment
REGULAR MEETING AGENDA
May 7, 2014
Immediately following the Reorganization Hearing
Garner-Hayfield High School Media Center
605 Lyon Street, Garner, Iowa
4. Reconvene meeting following Reorganization Hearing
5. Review and approve agenda
6. Approve consent agenda
7. Consider input from public hearing and possible action on sale of property in Forest City
8. Approve Resolution for ISCAP participation
9. Approve Computer Purchases for 2014-15 School Year
10. Approve IASB Membership for 2014-15
11. Approve Mutual Agreement to Close the Clear Lake Learning Center Program
12. First reading of 700 Series (General Public Relations) and 800 Series (Information and
Technology Services)
13. Ratify AEA 267/AEA 267 EA Master Contract
14. Set Salaries for Administrative and Non-union Support Staff
15. Reports to/from Board
16. Adjourn
Our Promise to our Educational Partners:
AEA 267 will provide educational leadership, services and support to the children, families and educators we serve to build
their capacity to positively impact and increase student achievement.
May Board Meeting
ITEM #4
Call meeting to order - Welcome Visitors
ACTION
AGENDA ITEM # 5
Review and approve agenda
ACTION
AGENDA ITEM #6
Review and approve consent agenda
ACTION
INFORMATION:
The following consent agenda items are included on the following pages for your review:





Minutes from April 2, 2014 meeting
Minutes from the Joint Meeting with Community Colleges on April 30, 2014 (if
available)
Monthly claims
Financial reports from David Nicholson
Personnel Report
RECOMMENDATION:
Approve the consent agenda as presented.
AEA 267 BOARD OF DIRECTORS’ MEETING
AEA 267 Cedar Falls Conference Center, 3712 Cedar Heights Drive, Cedar Falls IA
April 2, 2014
CALL TO ORDER —WELCOME VISITORS
President Charlotte Upah called the regular meeting of the AEA 267 Board of Directors to order
at 6:05 p.m. Board members present were Bryan Burton, Roberta Kraft-Abrahamson (via
Polycom from Clear Lake), Dr. George North, Dr. Debra Rich, Bernice Richard and Richard
Vande Kieft. Absent were: Darshini Jayawardena and David Giese. Also in attendance were Dr.
Roark Horn, AEA 267 Chief Administrator; Kathy Enslin, AEA 267 Assistant Chief
Administrator/Director of Human Resources and Kerri Wilson, Board Secretary.
Others present in Cedar Falls were: Kim Crowe, Julie Davies, Dr. Jon McKenzie, David
Nicholson, Dr. Jerry Schnabel and Dr. Mary Stevens. Present via Polycom from Clear Lake
were: Beth Strike and Barb Oelberg.
REVIEW AND APPROVAL OF AGENDA
There were no changes to the agenda and it was declared approved as presented by President
Upah.
REVIEW AND APPROVAL OF CONSENT AGENDA
It was moved by Dr. North, seconded by Debra Rich, to approve the consent agenda including
the addendum as presented. Motion carried unanimously.
PROGRAM REVIEW: The Accreditation Process
Dr. Jon McKenzie presented the board information on the work of the Continuous Improvement
Team and how much help they have been as we prepared for the Accreditation Visit which will
be held April 22-24. He informed the board that we had an opening presentation on April 1,
where the cabinet gave an overview of the agency and the website where our documents are
kept. The DE team will do a desk audit of those online documents. We have scheduled
interviews for groups of AEA staff, LEA partners and parents either in person at the Cedar Falls
Conference Center or via Polycom from our Clear Lake or Marshalltown offices. The DE Team
will give a report to us in May and present a final report to the Depart of Education Board in
August. Once we receive the word that we have been approved for five more years of
accreditation, we will write our new CSIP and PD plans. Jon also showed the board our
accreditation website.
AUTHORIZE ADMINISTRATION TO PURCHASE A TIMECARD SYSTEM
A motion was made by Bernice Richard, seconded by Bryan Burton, to approve the request from
David Nicholson, Chief Financial Officer to purchase a timecard system through TimeClock
Plus for the Agency at a proposed cost of 46,905 to be put in operation July 1, 2014. Motion
carried unanimously.
APPROVE THE SELCTION OF AN AUDITOR FOR 2013-14 THROUGH 2016-17
Following a recommendation by David Nicholson, AEA 267 Chief Financial Officer, David
Giese made a motion, seconded by Dr. Debra Rich to approve the selection of Hogan Hansen as
recommended by the audit committee for our auditor for 2013-14 through 2016-17. Motion
carried unanimously.
AEA 267 Board of Director’s Meeting Minutes
1
April 7, 2014
RATIFICATION OF COLLECTIVE BARGAINING AGREEMENT WITH CWA
Kathy Enslin shared information on the 4.0% total package tentative agreement reached with the
Communication Workers of America for a 2014-15 bargaining agreement. It was moved by
Richard Vande Kieft, seconded by Bryan Burton to ratify the agreement. Motion carried
unanimously.
.
APPROVE 28E AGREEMENT WITH IAEP FOR RIVER HILLS SCHOOL
Dr. Debra Rich made a motion, which was seconded by Bernice Richard to approve the 28E
agreement with the Iowa Association for Educational Purchasing (IAEP) for the 2014-15 school
year for River Hills School. Motion carried unanimously.
.
APPROVE COOPERATIVE AGREEMENT FOR PRESERVICE CLINICAL
PLACEMENT WITH UNI
Bernice Richard made a motion, which was seconded by Richard Vande Kieft to approve the
cooperative agreement with UNI for pre-service clinical placements for the 2014-15 school year.
Motion carried unanimously.
.
SECOND READING OF 500 AND 600 SERIES BOARD POLICIES
The Board conducted the second reading of the 500 series (students) and 600 series (business
procedures) of board policies. A motion was made by Roberta Kraft-Abrahamson, seconded by
Bernice Richard to approve the second reading of the 500 series of board policies. Motion
carried unanimously. It was then moved by Bernice Richard, seconded by Dr. North to approve
the second reading of the 600 series of board policies. Motion carried unanimously.
APPROVE RESOLUTION FOR SALE OF PROPERTY IN FOREST CITY
Richard Vande Kieft made a motion, which was seconded by Bryan Burton to approve the
resolution as presented and to set a hearing date of May 7, 2014 at 5:45 pm at the Garner High
School. Motion carried unanimously.
.
REPORTS TO/FROM BOARD
Jerry Schnabel – Information and Technology Services:
 Informed the board that he would be bringing the annual request for purchase of
computers to the May meeting. We have a five year cycle of replacing equipment. We are
going with smaller/lighter computers.
 Shared that last week the AEA system purchased Clarity to share with our LEA partners
and training will be provided in the near future.
Mary Stevens - Special Education Services:
 Shared we implemented a new early childhood model (EC Coaching). We are working
with parents, teachers, daycare providers as part of the process. 12 AEA staff have been
trained to be coaches. 80 were trained in November and 60 will be trained in June. The
March training was cancelled due to inclement weather. She also shared that SLP, OT,
PT, Itin Teachers and Team Reps who work with Birth-age 5 will be trained to be
coaches. Bev Plagge and Edie Penno are leading this implementation. The State of Iowa
is moving to this model.
AEA 267 Board of Director’s Meeting Minutes
2
April 7, 2014
Julie Davies – Educational Services:
 Shared that 52 people from 15 districts have been attending the PLN meetings held each
month (via Polycom from all three sites).
 Implementation training has begun and we have had 75 staff across all three service areas
trained. They are meeting with the 12 MTSS schools.
Beth Strike/Roark Horn – Site Supt/Director of Communication & Chief Admin
 Shared information with the board on an opportunity we have to participate in a Leader
In Me Program symposium to be held in Cedar Falls in the Fall. We will be an awareness
partner, which includes a link to our website and two options to advertise and promote
this event. This will not cost much from our budget but identifies us with a wonderful
program, UNI and Cedar Valley Alliance. We are proud and honored to be asked to
participate. The board consensus was yes, we should participate.
Kathy Enslin – Assist Chief/Dir. of Human Resources
 Shared that we will be opening negotiations with the Education Association on April 9
and have had good conversations leading up to this point. She hopes to have a settlement
in time for our next board meeting.
Kerri Wilson – Board Secretary:
 Confirmed dates and location/attendance for the AEA Board Conference to be held April
10-11, 2014 at the West Des Moine Marriott. She also shared information regarding the
Reorganization Hearing at Garner on May 7 and gave a reminder about the joint board
meeting with the community colleges on April 30.
Roark Horn’s report:
 We held a mini-summit today for our superintendents with DE staff presenting on a
variety of topics. It was very well attended and we heard good comments from the
attendees and presenters. He thanked Kerri Wilson for making things run so smoothly.
 Provided a legislative update. 75+ legislators attended the AEA breakfast. It was very
encouraging and many positive comments were heard. We have established a good
rapport with the legislators.
Board member reports:
 None
ADJOURNMENT
The meeting was declared adjourned by President Upah at 7:50 pm
Kerri Wilson, AEA 267 Board Secretary
AEA 267 Board of Director’s Meeting Minutes
Charlotte Upah, AEA 267 Board President
3
April 7, 2014
May 7, 2014 - Personnel Report
Resignations/Retirements
Deborah Boldt
Elizabeth Watson
Mark Williams
Becky Anderson
Larry Niebur
(Non-Union)
Karen Platte
Rebecca Eness
1.0 FTE Teacher of Mental
Disabilities
1.0 FTE School Psychologist
River Hills
0.8 FTE Special Education
Consultant
1.0 FTE Teacher of Mental
Disabilities/Severe & Profound
Service Area Coordinator-IT
Services
1.0 FTE Special Education
Consultant
0.8 FTE Speech-Language
Pathologist
East Sector
Resigning end of 2013-2014
school year
Resigning end of 2013-2014
school year
Retiring end of 2013-2014 school
year
Retiring end of 2013-14 school
year
Retiring June 30, 2014
NW Sector
River Hills
Clear Lake
Northeast Sector
Currently on Leave of Absence
Retiring end of 2013-14 school
year
Resigning effective immediately
Employments
Name
Angela Harvey
FTE/Position
1.0 FTE Audiologist
Location
Clear Lake
Step/Salary
DR, Step 0, $48,551*
Replaces/New
Existing
Diane Volkman
South Sector
MA, Step 12, $60,453*
Existing
Clear Lake
MA, Step 22, $70,288.81*
Existing
Jeremiah Johnson
1.0 FTE Special Education
Consultant
1.0 FTE Consultant for
Early Childhood
1.0 FTE Math Teacher
Bremwood
BA, Step 0, $32,262.69*
New
Kami Wenzel
1.0 FTE School Psychologist
NW Sector
MA, Step 0, $42,286.05*
Existing
Hannah Korcuska
1.0 FTE School Psychologist
TBD
MA, Step 0, $42,286.05*
Existing
Michelle Haberman
*Based on 2013-14 salary
Vacancies
FTE/Position
2 – 1.0 FTE Teacher of Mental Disabilities/Severe & Profound
Location
River Hills
New/Existing
Existing
1.0 FTE Special Education Nurse – Instruction
Bremwood
New
AGENDA ITEM #7
Consider input from public hearing and possible action on sale of property in Forest City
INFORMATION
INFORMATION:
Dr. Horn and Steve Weidner will lead the board through this process based on the information
gathered at the Public Hearing at 5:45 tonight.
AGENDA ITEM #8
Approve resolution for ISCAP participation.
ACTION
INFORMATION:
The Iowa School Cash Anticipation Program (ISCAP) is a program sponsored by IASB which
enables participants to borrow money at lower interest rates during times of the year when cash
flow is limited.
RECOMMENDATION:
It is recommended the Board approve the ISCAP resolution which authorizes and provides for
the issuance and authorizes and directs the final terms and conditions of sale and delivery of
warrants for the fiscal year ending June 30, 2015 and amends the Master Resolution.
AGENDA ITEM #9
Approve computer purchases for the 2014-15 school year
ACTION
INFORMATION:
Dr. Jerry Schnabel has provided quotes and a recommendation for the purchase of computers for
the 2014-15 school year.
RECOMMENDATION:
Approve the computer purchases for 2014-15 as presented and recommended.
Manufacturer
Laptop
Base Unit
Office Pro Plus 2013
Purchase quantity
Total
Difference
HP
EliteBook 840 G1
$
$
$
$
913.41
52.79
139
134,301.80
-
$
$
$
$
External DVD drive ( 20 @ $29/ea.)
Extra power cords (15 @ $59)
$
$
580.00 $
885.00 $
Total
$
135,766.80 $
Grand Total
$
152,575.65
Toshiba
Mac
Mac
Portege R30-A1301
MacBook Pro 13 in
$
1,028.00
$
52.79
12
$
12,969.48
Macbook Airs 13 in
$
1,168.00
$
52.79
3
$
3,662.37
923.00
52.79
139
135,634.81
1,333.01
580.00
708.00
136,922.81 $
177
12,969.48 $
3,839.37
AGENDA ITEM #10
Approve IASB membership for 2014-15.
ACTION
INFORMATION:
AEA 267 and many districts and AEAs in Iowa are a member of the Iowa Association of
School Boards. AEA 267 utilizes a variety of IASB services and programs including
participation in the State IASB Convention, and ISCAP. The membership agreement for 20142015 is shown on the next page.
RECOMMENDATION:
Approve membership for 2014-15 with Iowa Association of School Boards (IASB).
AGENDA ITEM #11
Mutual Agreement to Close the Clear Lake Learning Center Program
ACTION
INFORMATION:
Dr. Horn will share with you information about how this decision was made. The agreement for
consideration is included on the following page.
RECOMMENDATION:
Approve the Mutual Agreement to Close the Clear Lake Learning Center Program as presented.
AGENDA ITEM #12
First reading of the 700 Series (General Public Relations) and 800 Series (Information and
Technology Services) board policies
ACTION
INFORMATION:
Kathy Enslin, David Nicholson and Kerri Wilson will share the recommended changes in the
700 and 800 series of board policies. These are the last set of policies we need to review and we
will have a second reading for approval at the June 4, 2014 board meeting.
RECOMMENDATION:
Approve the first reading of the 700 Series (General Public Relations) and 800 Series
(Information and Technology Services) board policies.
AGENDA ITEM #13
Ratification of Collective Bargaining Contract for 2014-2015 with Area Education Agency 267
Education Association
ACTION
INFORMATION:
The Board will receive information regarding tentative agreement with the Area Education
Agency 267 Education Association.
RECOMMENDATION:
Ratify the Collective Bargaining Contract for 2014-2015 with the Area Education Agency 267
Education Association.
AGENDA ITEM #14
Determination of non-union support staff salaries and total package costs for 2014-2015 and of
administrative staff salaries and total package costs for 2014-2015
ACTION
INFORMATION:
The Board will receive information and recommendations regarding non-union support staff
salaries and total package costs and administrative staff salaries and total package costs for 20142015.
RECOMMENDATION:
Set non-union support staff salaries and administrative staff salaries for 2014-2015 as
recommended.
AGENDA ITEM #15
Reports to Board:
Administrative:
Service Areas:
Board members:
Other:
AGENDA ITEM #16
Adjourn