Sharp Electronics Digital Site Survey

Transcription

Company
Name
Contract
GS-25F-0037M
OFFICE IMAGING & DOCUMENT SOLUTIONS
COPIER, COPIER / PRINTER AND SOFTWARE SOLUTIONS
Contract Period:
October 1, 2001 through September 30, 2016
General Services Administration
Federal Supply Service
Authorized Federal Supply Schedule
FSC Group 36
Contract GS-25F-0037M
Including Modification #147
Sharp Electronics Corporation
One Sharp Plaza, Box Q
Mahwah, NJ 07430-2135
Tel. (201)-529-8932
Fax (201)-512-2075
www.sharpusa.com/government
For more information on ordering from Federal Supply Schedules
click on the FSS Schedules button at http://www.fss.gsa.gov
On-line access to connect ordering information, terms and
conditions, up-to-date pricing, and the option to create an
electronic delivery order are available through GSA Advantage!
A menu driven database system.
The INTERNET address for GSA Advantage! Is
http://www.fss.gsa.gov
5/7/14
G.S.A. CONTRACT GS-25F-0037M
Table of Contents
General Information for Ordering
Section
Pages 1 – 17
1. Authorized Federal Supply Schedule Price List
Sharp Electronics Corporation Address
Sharp Electronics Corporation Web Access
1a. Table of Awarded Special Item Numbers
2. Maximum Order
3. Minimum Order
4. Geographic Coverage
5. Points of Production
6. Discounts
7. Quantity Discounts
8. Prompt Payment Terms
9. 9a. Credit Card Transactions
9b. Credit Card Transactions
10. Foreign Items
11. Time of Delivery & Urgent Requirements
12. F.O.B. Destination
13. Ordering Address
14. Payment Address
15. Equipment Purchase Limited Warranty
16. Export Packaging Charges
17. Credit Card Orders
18. Special Provisions Applicable to Rentals
Special Provisions Applicable to Repair and Maintenance
19. Terms and Conditions of Installation
20. Terms and Conditions of Repair Parts
21. List of Service & Distribution Points
22. List of Participating Dealers
23. Preventative Maintenance
24. 24a. Special Attributes
24b. Section 508
25. DUNS Number
26. CCR
27. Special Provision Applicable to Leasing
Digital Site Survey
Systems Integration Questionnaire………………18 – 19
Sample Purchase Orders
Page
Outright Purchase…………………………. 20
36 Month Lease……………………………. 21
24 Month Rental……………………………. 22
Maintenance………………………………… 23
Termination Ceiling Charge Schedule….. 24
Product Descriptions and Pricing
Purchase / LTOP
Black and White MFPs……………………. 25 - 28
Rental
MFPs………………………………………… 29 - 30
Flat Rate Pricing
MFPs………………………………………… 31 - 32
Cost Per Copy Pricing
MFPs………………………………………… 33 - 34
Discontinued MFP Maintenance
Discontinued Maintenance……………….. 35 - 37
Discontinued MFP Supplies
Discontinued Supplies…………………….. 38 - 40
Security
Security……………………………………… 41
Environment
Environmental Policy and Initiatives…….. 42
Sharp Authorized Copier Locations
Authorized Locations……………………… 43 - 56
FEDERAL ACQUISITION SERVICE
Authorized Federal Supply Schedule Price List
Schedule FSC Group 36
GENERAL INFORMATION FOR ORDERING
Contract Number: GS-25F-0037M
Effective: October 1, 2001 – September 30, 2016
INFORMATION FOR ORDERING ACTIVITIES (SECTION HIGHLIGHTED NEEDS TO APPEAR ON COVER PAGE)
AUTHORIZED FEDERAL SUPPLY SCHEDULE PRICE LIST
On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic
delivery order are available through GSA Advantage, a menu-driven database system. The INTERNET address for GSA
Advantage is: GSAAdvantage.gov.
SHARP ELECTRONICS CORPORATION ADDRESS
SHARP ELECTRONICS CORPORATION
One Sharp Plaza, Box Q
Mahwah, NJ 07430-2135
E-mail: [email protected]
Phone: (201) 529-8932
Fax:
(201) 512-2075
SHARP ELECTRONICS CORPORATION – WEB ACCESS
2.
1a.
TABLE OF AWARDED SPECIAL ITEM NUMBERS
Item 51-55
Rental of copier/printers, printers, accessories, conversion to purchase
Item 51-57
Maintenance
Item 51-58
Lease to Ownership
Item 51-58a
Operating Lease
Item 51-100
Copier/Printer and Accessory purchases
Item 51-100F
Flat Rate
Item 51-100C
Cost Per Copy
Item 51-101-2
Copier/Printer supplies
Item 51-500
Managed Print Services
Item 51-501
Needs Assessment & Analysis Services
1b.
1c.
See Price List
Not Applicable
MAXIMUM ORDER
The Contractor is not obligated to honor any order for a combination of items in excess of:
ITEM NUMBER/SIN
MAXIMUM ORDER
* For Services
All Other SINS
$1,000,000
$350,000
* Services include 51 501, 51 503, 51 504, 51 505, 51 506, 51 507, 51 508, 51 509, 733 1, 733 2, 733 3, 733 4, 733 5 and 733 6
The Contractor shall honor any order exceeding the maximum orders, unless that order (or orders) is returned to the ordering
office within 5 workdays after receipt, with written notice stating the Contractor's intent not to ship the item (or items) called for
and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
The Contractor shall honor any purchase card orders exceeding the maximum orders unless that order (or orders) is returned to
the ordering office within 24 hours after receipt, with written notice stating the Contractor’s intent not to ship the item (or items)
called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another
source.
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3.
MINIMUM ORDER
When the Government requires supplies or services covered by this contract in an amount less than $100, the Government is
not obligated to purchase, nor is the Contractor obligated to furnish those supplies or services under the contract.
4.
GEOGRAPHIC COVERAGE
The area of delivery in the price list is limited to the 48 contiguous states, District of Columbia, Hawaii, Alaska and Puerto Rico.
Sharp Electronics Corporation (SHARP) reserves the right to reject orders requiring delivery, installation, or service in an area
beyond a 50-mile radius of SHARP sales and service location by giving the ordering office notice of such rejection within 7
working days after receipt of the order. Customer will be responsible for the expenses necessitated for special rigging. Sharp
will bill the customer on an open market basis for special rigging.
5.
POINTS OF PRODUCTION
All Sharp main models s are manufactured, by Sharp Electronics Corporation, in Japan, or a designated country per the policies
and procedures of TAA.
6.
DISCOUNTS FROM LIST PRICE (NET PRICE)
All prices shown herein are net (discount deducted) from the Commercial list price, and includes GSA Industrial Funding Fee
(IFF).
7.
QUANTITY DISCOUNTS
All quantity discounts are stated in this Price List.
8.
PROMPT PAYMENT TERMS
Prompt payment discount: 2% 10/net 30. Payment Terms: Net 30 Days. (Note: Applies to purchase transactions ONLY).
All other transactions, including Credit Card; Lease and Rental Payments: Payment Terms: Net 30 Days
9a.
CREDIT CARD TRANSACTIONS
Sharp will accept Government credit card transactions at or below the micro-purchase threshold within the authorized territories
of the following Sharp Electronics locations:
Sharp Headquarters: (800) 813-6127
Discount for payment by commercial credit card: NONE.
9b.
CREDIT CARD TRANSACTIONS
Sharp will accept Government credit card transactions above the micro-purchase threshold within the authorized territories.
10.
FOREIGN ITEMS
All foreign items manufactured in Japan or designate country per the policies and procedures of TAA.
11a.
TIME OF DELIVERY
Delivery of each item offered herein will be made, FOB the delivery destination, within 45 days after receipt of a written
confirming order at the “Ordering Address” as noted below.
11b. EXPEDITED DELIVERY
Available on an OPEN MARKET Basis.
11c.
OVERNIGHT AND 2 DAY DELIVERY
Available on an OPEN MARKET Basis.
11d. URGENT REQUIREMENTS
When the Federal Supply Schedule contract delivery period does not meet the bona fide urgent delivery requirements of an
ordering agency, agencies are encouraged, if time permits, to contact the Contractor for the purpose of obtaining accelerated
delivery. The Contractor shall reply to the inquiry within 3 workdays after receipt. (Telephonic replies shall be confirmed by the
Contractor in writing). If the Contractor offers an accelerated delivery time acceptable to the ordering agency, any order(s)
placed pursuant to the agreed upon accelerated delivery time frame shall be delivered within this shorter delivery time and in
accordance with all other terms and conditions of the contract.
12.
F.O.B. DESTINATION
All prices shown in the Price List are based on F.O.B. destination to the 48 contiguous states and the District of Columbia.
Prices are F.O.B. destination to the port of embarkation within the 48 contiguous states and Washington DC. when the ultimate
destination is within Zone 2 (Alaska, Hawaii and Puerto Rico). For Shipment to Alaska, Hawaii and Puerto Rico, the Government
can select one (1) of two (2) options, which must be clearly indicated on the purchase order, as follows:
A.
2
The item will be shipped to the port of embarkation within the 48 contiguous states and Washington, DC as indicated on the
purchase order. The Government will then be responsible for shipping the product from the designated port of embarkation
to the using agency.
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B.
13a.
The item will be shipped to the using agency directly by Sharp Electronics. Sharp will prepay the freight and bill the using
agency the exact shipping cost. The Government purchase order will indicate that freight is to be prepaid by Sharp and
billed to the Government.
ORDERING ADDRESS
* ALL PURCHASE ORDERS MUST REFERENCE CONTRACT NO. GS-25F-0037M*
All orders placed under the contract must be issued to Sharp Electronics Corporation, as follows:
c/o Local Authorized Dealer (insert name)
Sharp Plaza
Attn: Government Sales, Box Q
Mahwah, NJ 07430
Phone: (800) 813-6127
Fax:
(800) 245-2815
13b. ORDERING PROCEDURES
To place an order through one of the Sharp Authorized Dealers, the order must be forwarded directly to Sharp Electronics
Corporation at the address listed above, but issued to Sharp c/o Authorized Dealer's name so that Sharp can properly utilize the
desired Dealer for installation or provision of services. No deviation from the terms (pricing, discount, warranty, etc.) specified in
this schedule is authorized. Any prices or terms other than as stated herein are Open Market and this contract number MAY
NOT be used.
14.
PAYMENT ADDRESS
Invoices will only be issued by Sharp Electronics Corporation, and payment therefore shall be made only to Sharp Electronics
Corporation. Each invoice is payable Net 30 days from the date the invoice is received by the office specified in the order.
Prompt payment discount: 2% 10/net 30. Payment Terms: Net 30 Days. (Note: Applies to purchase transactions ONLY).
All other transactions, including Credit Card; Lease and Rental Payments: Payment Terms: Net 30 DaysNote, for LTOP and
Operating Leases, the Payment Address will be provided at the time of order placement and shall be one of the two locations
indicated below:
For Purchase:
Dept. LA 21173
Pasadena, CA 91185-1173
Cage Code: 0BDN7
DUNS Number: 00-181-8012
Contractor’s Tax Identification No.: 13-1968872
Business Size: Large
For Lease / Rental Plans:
Dept. CH 14272
Palatine, IL 60055-4272
For Lease / Rental Plans - RENEWALS ONLY
Sharp Electronics Corporation (GE)
P.O Box 642333
Pittsburgh, PA 15264-2333
Cage Code: 5TWP1
DUNS Number: 00-181-8012-1251
Contractors Tax Identification No: 13-1968872
Cage Code: 3DJ41
DUNS Number: 00-181-8012-1234
Contractors Tax Identification No: 13-1968872
For Lease / Rental Plans:
Sharp Electronics Corporation (Wells Fargo)
P.O. Box 6434
Carol Stream, IL 60197-6434
For Lease / Rental Plans - RENEWALS ONLY
Sharp Electronics Corporation (CIT)
21719 Network Place
Chicago, IL 60673-1217
Cage Code: 5EEU4
DUNS Number: 00-181-8012-1250
Contractor’s Tax Identification No.: 13-1968872
Cage Code: 34QZ4
DUNS Number: 00-181-8012-1235
Contractors Tax Identification No.: 13-1968872
Sharp Electronics is registered in the Department of Defense Central Contractor Registration (CCR) database.
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15.
EQUIPMENT PURCHASE LIMITED WARRANTY
Sharp Electronics Corporation (Contractor) guarantees its equipment for a period of ninety (90) days from date of delivery.
During the guarantee period, all broken or defective parts (except consumable parts), not caused by accident or misuse, shall be
replaced at the Contractor's expense, including labor, parts and transportation cost. Considered consumable parts are masters,
heater rollers, toner, developer, paper, etc. Necessary adjustments of equipment, not occasioned by accident or misuse, shall
be made by the Contractor at his expense during that ninety (90) day period.
16.
EXPORT PACKAGING CHARGES
Export packaging is available on all Sharp copiers at standard commercial rates on an Open Market basis.
17.
TERMS AND CONDITIONS OF GOVERNMENT PURCHASE CREDIT CARD ACCEPTANCE
Credit card orders are accepted for Purchase, lease and rental. All credit card orders must include the following information:

Credit card number

Expiration date

Type of card (VISA, MasterCard, etc.)

Name and telephone number of cardholder
18.
TERMS AND CONDITIONS OF RENTAL, MAINTENANCE AND REPAIR (IF APPLICABLE)
Note: For the convenience of the customer, the contractor may bundle Rental, Leasing, LTOP, CPC, FRMF as a single plan,
only if these plans have been awarded under contract. Also, maintenance and consumable supplies may be offered as a
solution to the customer.
Liability
While rental equipment is in the possession of the Government, the contractor shall assume all responsibility for loss or damage
to the equipment, except for loss or damage caused by the negligence or willful act of the Government.
A.
RENTAL PRICES: Sharp Rental prices include the copier, paper cassette(s), drums, supplies (toner and developer), heater
rollers, delivery, instruction, and all necessary parts and labor for maintenance, but do not include staples. Maintenance is
provided during normal business hours, 8:30 A.M. - 5:00 P.M., Monday through Friday, except holidays. Rental prices do
not include the cost of parts and labor necessitated by accident, misuse, or negligence by the customer.
Sharp copiers furnished for rental will be in good working order and either new or reconditioned at the option of Sharp
Electronics Corporation. The Sharp copiers placed on rental with the customer remain the property of Sharp Electronics
Corporation. The customer agrees not to make any alteration of the copier and not to move or remove the copier from the
original installation address without prior written approval. The Contractor shall be responsible for the risk of loss or damage
to the rental Equipment during periods of manufacture, transportation and delivery up to the Acceptance Date. As of the
Acceptance Date, the Government shall be responsible for risk of loss or damage to the rental Equipment except for (i)
normal wear and tear, and (ii) loss or damage caused by the negligence of the Contractor, its agents, subcontractors or
employees that would be repaired or replaced at the Contractor’s expense.
B.
RENTAL CHARGES: Rental charges shall be computed on the basis of thirty (30) days a month. Charges for fractional
parts of a calendar month are to be computed at the rate of 1/30th of the monthly charge for each day the equipment is
installed ready for use. (The Agency purchase order must clearly indicate rental term)
C. INSTALLATION CHARGE: Rental equipment shall be delivered to the using activity, installed and removed by the
contractor or the contractor’s authorized representative at no cost to the Government. An installation charge may be
incurred, if such charges are the offeror’s commercial practice and are negotiated and accepted by the Government. No
removal charges will be accepted.
Removal of rental equipment by the contractor or the contractor’s authorized representative shall be completed within thirty
(30) days after expiration of the rental agreement or within thirty (30) days after the date of the Government document that
terminates the rental agreement. Equipment which has not been removed by the contractor or the contractor’s authorized
representative within these time frames may be disposed of in a manner the using activity deems appropriate. Recovery of
the equipment (if possible) from the Government’s disposal site will be at no cost to the Government. The contractor shall
reimburse any costs incurred by the Government in disposal of the Government’s property.
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D.
SERVICE AREA: Rental pricing is based upon installation within fifty (50) miles from the servicing dealer location. The
install charge for installations over fifty (50) miles will be on an "open market" basis. Service and repair of Sharp equipment
will be performed by Sharp authorized dealers and branch offices as listed in this Price List.
E.
RESPONSE TO SERVICE CALLS: During normal working hours (as specified by the using activity), Monday through Friday
(excluding holidays observed by the Government), the contractor shall respond to verbal or written requests for service calls.
The contractor shall repair the rental equipment within either nine (9) working hours or sixteen (16) working hours (as
specified by the using activity) after the verbal or written request for the service call. The contractor’ response time on a
service call starts, when authorized personnel of an ordering activity place a verbal request to the contractor for a service
call or a written request is received by the contractor requesting a service call, whichever is earlier.
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F.
BACKUP AND REPLACEMENT EQUIPMENT: The contractor shall have backup and replacement rental equipment
available. When rental equipment cannot be repaired within sixteen (16) working hours, the ordering activity may require
the contractor to provide backup rental equipment. The contractor shall deliver backup rental equipment within nine (9)
working hours of the ordering activity’s notifying the contractor that backup rental equipment is required. Backup rental
equipment must equal or exceed the performance capabilities of the equipment being replaced. The contractor’s charges
for use of the backup rental equipment shall be identical to the charges for use of the original equipment being replaced. If
the original equipment is not satisfactory repaired and returned to the ordering activity. If agreed to by the ordering activity,
the backup rental equipment may be used as the replacement equipment. The contractor shall provide the ordering activity
with the serial number, location, and model number of the replacement rental equipment.
Sharp will supply back-up rental equipment for critical equipment. The Government must specify at the time of acquisition
the units identified as critical rental equipment. Identified critical rental equipment units may not be more than 5% of the
total of rental equipment the Government user acquires under this Contract. Such critical equipment must be installed within
50 miles of the Sharp authorized service location.
G. CREDIT (REPAIR AND MAINTENANCE RESPONSE): If repair service is not accomplished or within the specified time, the
Government shall be entitled to credit against the monthly billing for that particular equipment. Credit will be unilaterally
taken on the basis of 1/30th of the monthly rental rate for each day or portion of a day the equipment is not repaired or
replaced.
H.
MAINTENANCE RESPONSIBILITY: Offeror’s shall submit and include in their pricelist’s, a list of names, addresses, and
phone numbers of authorized dealers responsible to the contractor who may be contacted by ordering activities for repair
and maintenance of rental equipment. Only those dealers listed may render service, unless the list is subsequently modified
by mutual agreement between the contractor and the Contracting Officer, to add or delete dealers.
All rental equipment shall be serviced and maintained by the contractor in a fully operational condition without expense to
the Government, except for repairs, replacements, and maintenance necessitated by accident, misuse, or negligence of the
Government. If repair or replacement is not accomplished within the established specified time frame, the Government shall
be entitled to credit against the monthly billing for that particular equipment. Credit will be unilaterally taken on the basis of 1
30th of the monthly rate for each day or portion of a day; the equipment was not repaired or replaced. At any rate, the
government is not in use, the contractor must replace provide a replacement with the equipment with identical capabilities.
It is the intent to keep the replacement in replace for the duration of the contract term.
I.
MONTHLY EFFECTIVENESS LEVEL (MEL): Each rental equipment furnished under the resulting contract shall perform at
a 95% or higher Monthly Effectiveness Level. The Monthly Effectiveness Level percentage shall be calculated as follows:
Monthly Effectiveness Level percent = (total monthly production period in hours) minus (total number of rental equipment
downtime hours over the monthly production period) divided by (total monthly production period in hours) times 100. The
total monthly production period in hours shall be calculated by multiplying 8 hours per day times the number of working days
in the month (weekend and Federal holidays excluded). The total number of equipment downtime hours over the monthly
production period shall be calculated as the number of minutes the rental equipment was down (unable to perform one or
more of its specified functions) during the monthly production period, divided by 60.
J.
CREDIT (MEL): Failure of any rental equipment to achieve a Monthly Effectiveness Level of 95% or higher shall entitle the
Government to unilaterally take credit against the monthly billing for that particular equipment. The credit shall be calculated
as the difference between 100 percent and the achieved MEL percent times the monthly rental charge. In any month in
which the Monthly Effectiveness Level is less than 95%, the Government will not be responsible for paying any charge for
lack of monthly volume. If the MEL is 95% or higher, no credit will be taken by the Government.
e.g. Credit calculation: If rental equipment was down for 1200 minutes in a month which had a total monthly production of
21 days and the monthly rental charge was $300, the Government’s unilateral credit against the monthly billing would be
calculated as follows:
Total monthly productions hours: 21 days times 8 hours = 168 total monthly production hours
Total number of rental equipment downtime hours over the monthly production period:
1200 minutes divided by 60 =20 hours
MEL percent: (168 minus 20, divided by 168) times 100 = 88.095 percent
Credit percent taken: 100 percent minus 88.095 percent = 11.005 percent
Government credit: 11.005 percent of $300 = $33.02
Credit (Extensive Downtime)
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If the Monthly Effectiveness Level is less than 90 percent for the three consecutive months, the Government reserves that
right to require the contractor to replace the equipment or – terminate the order with no termination or removal charges
being assessed to the Government.
K.
ORDERS: A written order shall be the only basis for rental in accordance with these terms and conditions.
L.
PERIOD: Orders for rental shall cover only the period of use of the equipment within the contract period. Rental charges
shall commence on the next working day following that on which the equipment is installed ready to operate.
M. TERMINATION: Pricing for each rental period has been developed and established based on the completion of the rental
term. Should a rental be canceled by an agency prior to the end of the selected term, termination penalties will be imposed
as follows:
A. Lack of Fiscal Funds: No penalty
B. Activity Closure due to Congressional Mandate: No penalty
C. Formal Reorganization Duly Authorized by the Head of the Agency: No penalty
D. Any Other Discontinuance:
The difference between the monthly rental rate for the selected rental order term and the published standard monthly rental
rate which would have been paid for the term of the actual rental period, to the closest full annual rental period, multiplied by
the number of months of actual rental. An exception to this is for the one year plan which will have a penalty of three (3)
months rental rate for early termination, not to exceed a total of twelve (12) payments for the actual rental months combined
with the penalty.
The following are examples of the termination charges based on the rental term:
1 Yr. Rental:
Example 1
Rental canceled in month 3 Government owes three times the 1 yr. monthly rental rate.
Example 2
Rental canceled in month 10 Government owes two times the 1 yr. monthly rental rate.
2 Yr. Rental:
Example 1
Rental canceled in month 6 Government owes the difference between 1 yr. plan and 2 yr. plan for 6 months.
Example 2
3 Yr. Rental:
Example 1
Example 2
Example 3
N.
PURCHASE OPTION CONVERSION: Rental charges which have been paid, or rental charges accrued and due to be paid,
may be applied as credit towards the purchase price of currently installed rental equipment. The purchase price shall be the
Federal Supply Schedule price prevailing at either time of the initial rental or purchase option conversion, whichever price is
lower. The percentage of rental accruals to be applied towards the purchase price shall be in effect at the time of the initial
rental agreement, or rental to purchase option conversion. Any accrue credits may apply against the purchase price as
follows:
% of Paid
Option Exercised In:
Base Monthly Rental Charge
1-3 Months
4-6 Months
7+ Months
70% of months 1-3
65% of months 1-6
60% of months 1-conversion
A maximum conversion credit will be 60% of the purchase price of the same machine, which has been on continuous and
uninterrupted rental.
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All equipment purchased under rental purchase option conversion must have been new and unused, or re-manufactured
when initially installed. Any equipment in rental status which was not new and unused, or re-manufactured at the beginning
thereof, shall be replaced with new and unused, or re-manufactured equipment of equal or greater caliber, less all applicable
rental accrual credits. When equipment in rental status to be purchased was new and unused, or re-manufactured at the
beginning thereof, and its rental has been by the purchaser, no equipment replacement is necessary. At the time of
purchase, the copier will be covered by the Sharp Equipment Purchase 90 Day Limited Warranty. Rental/Purchase
conversion credits are applicable only to machines currently rented under G.S.A. contracts and is not transferable from one
machine to another.
O. RENTAL RENEWALS: Rental Renewal Purchase Orders should be issued promptly within sixty (60) days after award of
new contract. Should the Government fail to send notice of renewal and the rental machine remains in the possession of
the Government, the Government will be invoiced, noting the previous purchase order, and in accordance with the current
GSA contract pricing, terms and conditions.
Currently installed rentals will remain at the same pricing, for renewal, as invoiced under the prior contract. This will be
applicable even when the same models are available under the new contract at higher pricing. Those agencies that are
required to issue a new purchase order should do so at the beginning of the new fiscal period or soon thereafter.
All rental renewals should be clearly marked as a renewal with appropriate serial # indicated.
P.
MOVEMENT OF EQUIPMENT:
1.
If the equipment is moved to geographical area not serviced by this contract, the equipment plan will be subject to
cancellation and termination charges as described in L above.
2.
The Government shall give at least thirty (30) days written notice of the movement of equipment, unless such move is
required because of an emergency.
3.
Shipment to the new installation site shall be at Government expense by padded van or airfreight. The Government
may ship the equipment by Government transportation or by commercial carrier.
4.
When the shipment is under the control of the contractor and damage is incurred which results in costs for either
labor or parts to restore the equipment to good operating condition at the new site, such costs shall be borne by the
contractor.
5.
When the shipment is under the control of the Government and damage is incurred which results in costs for either
Government.
Q. RENTAL RENEWALS FOR EQUIPMENT ACQUIRED PRIOR TO March 1, 2013
Sharp Rental renewal prices include the copier, paper cassette(s), drums, heater rollers, delivery, instruction, and all
necessary parts and labor for maintenance, but do not include staples. Maintenance is provided during normal business
hours, 8:30 A.M. - 5:00 P.M., Monday through Friday, except holidays. Rental prices do not include the cost of parts and
labor necessitated by accident, misuse, or negligence by the customer.
19.
TERMS AND CONDITIONS OF INSTALLATION (IF APPLICABLE)
Installation of equipment for purchase and lease is included at no additional charge to the Government. For rentals, an
installation charge will be incurred. The installation charge has been incorporated into rental pricing as shown in the catalog.
Such charges are the offeror’s commercial practice and are negotiated and accepted by the Government. No removal charges
will be accepted.
Sharp Electronics Corporation (SHARP) reserves the right to reject orders requiring delivery, installation, or service in an area
beyond a 50-mile radius of SHARP sales and service location by giving the ordering office notice of such rejection within 7
working days after receipt of the order. Customer will be responsible for the expenses necessitated for special rigging. Sharp
will bill the customer on an open market basis for special rigging.
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20.
TERMS AND CONDITIONS OF REPAIR PARTS INDICATING DATE OF PARTS, PRICE LIST AND ANY DISCOUNTS FROM
LIST PRICES (IF APPLICABLE)
Not applicable
20a.
TERMS AND CONDITIONS FOR ANY OTHER SERVICES (IF APPLICABLE)
Not applicable
21.
LIST OF SERVICE AND DISTRIBUTION POINTS (IF APPLICABLE)
Included in the Price List; and you can visit Sharp’s website at www.sharpusa.com and click on “Locate a Dealer”
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22
LIST OF PARTICIPATING DEALERS (IF APPLICABLE)
Not applicable
23.
PREVENTATIVE MAINTENANCE
A.
SERVICE AREAS: Service will be provided by Sharp's authorized service representatives. For the most up to date listing of
the servicing organization for your location visit the Sharp federal government web site at www.sharpusa.com. All orders for
maintenance contracts should be issued (a) directly to your local Sharp servicing dealer, or (b) to Sharp Electronics in care
of your local Sharp Servicing dealer. If using option (a) the purchase order must be sent directly to the local servicing dealer
on an open market basis, and the contract number cannot be referenced on the purchase order (see sample purchase
order).
B.
RESPONSIBILITIES OF THE CONTRACTOR:
1.
The contractor shall always be responsive to the Government's repair service needs. The contractor shall perform all
repair services, which are ordered by the Government during the contract term.
C.
2.
The contractor's repair service personnel shall complete repairs as soon as possible after notification by the
Government that service is required. Within the service areas, this normally should be done within nine (9) hours
after notification.
3.
Only new or re-manufactured standard parts shall be used in effecting repairs.
4.
Repair service shall include the furnishing of such items of equipment as may be necessary to repair the equipment
being serviced.
5.
Guarantee. All repair work will be unconditionally guaranteed for a period of ninety (90) days.
MAINTENANCE PROVISIONS: Maintenance service agreement consists of preventative and repair (remedial) services.
Preventative consists of those scheduled service calls necessary to maintain the equipment in first-class operating condition
(e.g., cleaning, lubricating, adjusting, and replacing parts when needed). Repair (remedial) services consist of those
unscheduled service calls necessary for repairs not caused by fire, water, accident, and fluctuations in electrical power or
customer abuse. The Maintenance Service Agreement and Repair Service include the cost of labor, transportation,
replacement/spare parts, (excluding consumable operating supplies). The greater the distance from the maintenance
facility to the user's facility the higher the monthly fees. In the event the Government’s equipment requires initial repair or
overhaul prior to acceptance by the contractor for coverage under a maintenance service agreement, the charges for such
repairs, including replacement parts and labor, and for a complete rebuilding or overhauling of Government’s equipment are
usually not included in the preventative service agreement.
Prior to acceptance of any equipment for maintenance, an inspection visit will be performed at no additional charge to the
Government. The government will make arrangements for the contractor to perform a pre-inspection visit in order to
ascertain if obvious abuse or damage exists. All equipment and maintenance inspection visits will be required through the
end of the agreement. Failure to perform inspection service as stipulated in the contract (unless unlimited repairs calls are
allowed) will result in a deduction of 1/12 of the yearly rate for each month of such delay. Further failure to tender
emergency service within nine (9) working hours (maximum) after written or oral notification, unless otherwise stated, will be
subject to a deduction of 1/30 of the monthly rate for each day the equipment is inoperative. The performance period shall
begin within one week of the installation date (unless, delayed in accordance with provision entitled a delay of start of
performance period and shall end when the equipment has met the standards of performance for period of thirty (30)
consecutive days by operating in conformance with the contractors technical specifications and functional descriptions at an
effectiveness level of 90% to 95% or more. The contractor shall grant a credit to the government for any machine that fails
to perform at an effective level of 90% during any month. Any non-conformance must be corrected within 30 days of
notification by the agency.
If the performance is not corrected within 60 days of written notice, the Government may terminate the agreement and
request immediate removal of the equipment. The offeror shall grant a credit to the agency for any machine, which fails to
perform at an effectiveness level of 90% during any month. The effectiveness level for a machine is computed by dividing
the total productive time, by the sum of that time, plus machine failure downtime. The credit shall be a percentage amount
of the fixed monthly maintenance charge, which is determined by subtracting the actual percentage of effectiveness level
attained during the month from 90%. Example: if the effectiveness level for a machine if 87% for the month, the credit
would be 3% of the fixed monthly maintenance charge; if the effectiveness level is 90% or higher, there is no credit due
under this provision. It is the responsibility of the Government to prove default.
D.
MOVEMENT OF EQUIPMENT:
1.
In the event that equipment being maintained under the terms and conditions of this contract is moved to another
location, the contractor shall continue to maintain the equipment at the new location unless such equipment is moved
to geographical area not covered by this contract.
2.
8
If the equipment is moved to geographical area not serviced by this contract, the maintenance order shall be
terminated without further obligations being incurred by either the contractor or the Government.
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D.
24a.
3.
The Government shall give at least thirty (30) days written notice of the movement of equipment, unless such move is
required because of an emergency.
4.
Shipment to the new installation site shall be at Government expense by padded van or air freight. The Government
may ship the equipment by Government transportation or by commercial carrier.
5.
When the shipment is under the control of the contractor and damage is incurred which results in costs for either
contractor.
6.
When the shipment is under the control of the Government and damage is incurred which results in costs for either
Government.
TERMINATION: No termination charges will apply to maintenance agreements terminated at any time, upon thirty (30) days
written notice to the contractor.
SPECIAL ATTRIBUTES
Not applicable.
24b. SECTION 508 COMPLIANCE
Al Sharp equipment offered under this contract is Section 508 compliant.
http://www.sharpusa.com/AboutSharp/CompanyProfile/AccessibilitySection508.aspx
25.
DUNS Number: 00-181-8012
26.
NOTIFICATION REGARDING REGISTRATION IN CENTRAL CONTRACTOR REGISTRATION (CCR DATABASE)
Sharp Electronics is registered in the Department of Defense Central Contractor Registration (CCR) database.
27.
SPECIAL PROVISION APPLICABLE TO LEASING LTOP (SIN 51-58) and OPERATING LEASE (SIN 51-58a)
1.
STATEMENT OF GOVERNMENT INTENT
For the purpose of this solicitation, Lease Term is defined as the duration of the lease in months (not to exceed 60 months)
as shown on the Ordering Agency’s initial delivery order. It is understood by all parties to this contract that this is a leasing
arrangement. In that regard, the Government anticipates fulfilling the leasing agreement subject to the availability of
appropriated funds and the continued needs of the Ordering Agency. The Ordering Agency, upon issuance of any delivery
order pursuant to Special Item Numbers (SIN’s) 51 58, 51 58a or 51 58b, intends to use the equipment for the lease term
specified in the initial delivery order so long as the needs of the Ordering Agency for the equipment or functionally similar
equipment continues to exist and adequate funds are appropriated. Each lease hereunder shall be initiated by a delivery
order which shall, either through a statement of work or other attachment specify the equipment being leased, and the terms
of the transaction as required in other sections of SIN’s 51 58, 51 58a or 51 58b. The lease commencement is the date of
acceptance as defined by FAR Subpart 12.4
th
The first period or initial term of the leasing agreement will be through September 30 of the fiscal year in which the order is
placed, or as extended by act of Congress, unless the ordering office has multi-year funding.
Ordering Agencies are advised to follow the guidance provided in Federal Acquisition Regulation (FAR) Subpart 7.4
Equipment Lease or Purchase, and to review the lease terms and conditions prior to ordering and obligating funding for a
lease. Ordering Agencies are responsible for the obligation of the funding consistent with fiscal law when entering into any
lease arrangement.
2.
ORDERING PROCEDURES
(A) Ordering Agencies are strongly encouraged to conduct a needs assessment prior to the procurement of copiers.
(B) When the Ordering Agency expresses an interest in leasing a product(s), the Ordering Agency will provide the following
information to the prospective vendors:
a. Which product(s) is (are) required.
b. The required delivery date.
c. The proposed term of the lease.
d. Where the equipment will be located.
e. Description of the intended use of the equipment.
(C) The contractor will respond with:
(1) Whether the contractor can provide the required equipment.
(2) The monthly payment based on the rate and the initial and residual values of the equipment.
(3) The estimated cost, if any, of applicable State or local taxes.
(4) A confirmation of the availability of the equipment on the required delivery date.
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(5) Extent of warranty coverage, if any, of the leased products.
(6) Cite the cost of any mandatory maintenance as applicable.
(7) The Termination Ceiling Charges, as applicable. (See Section 13, Early Termination Charges).
(D) The ordering agency and contractor shall agree upon a termination ceiling charge which is established in accordance
with the appropriate formula in Section 13. Early Termination Charges (See FAR Subpart 17.1)
(E) The Contracting Officer shall insert the agreed upon termination ceiling charge for the first year in the order and modify
it for successive years upon availability of funds.
3. ORDERS AND PERIOD OF LEASING ARRANGEMENTS
(A) Lease Options: At a minimum, Ordering Agencies placing orders for equipment under a leasing arrangement must
specify on the delivery order the applicable leasing SIN under which the equipment is being leased.
51 58:
Lease to Ownership Plan (LTOP) (Lease/Purchase)(Copier)
51 58A:
Lease with Option to Own (Operating Lease) (Copier)
51 58B:
Lease with Option to Own (Operating Lease) (All Other Products under the 36 Schedule)
(B) Annual Year Funding. When using annually appropriated funds when placing an order for leasing, the following applies:
(1) Any lease executed by the Ordering Agency shall be on the basis that the known requirements exceed the remainder
of the fiscal year. Due to funding constraints, however, the Ordering Agency cannot normally commit to a term longer
than one fiscal year at the commencement of the lease. To facilitate the exercise of renewal options for future fiscal
years, the lease term will be specified in the delivery order. All orders for leasing shall remain in effect through the
Government fiscal year (or as extended by Act of Congress), or the planned expiration date of the lease, whichever is
earlier, unless the Ordering Agency exercises its rights hereunder to acquire title to the equipment prior to the
planned expiration date. Despite the fact that the delivery order will specify the total lease term, orders under the
lease shall not be deemed to obligate succeeding fiscal year’s funds or to otherwise commit the Ordering Agency to a
renewal.
(2) All orders for leasing automatically terminate at the end of the Government fiscal year (or as extended by Act of
Congress) or the contract term, whichever is earlier. However, Ordering Agencies should notify the contractor in
writing thirty (30) calendar days prior to the expiration of such orders as to the Government’s intent to renew.
Ordering Agencies are instructed to follow the guidelines set forth in Paragraph 14 of this section with regard to
termination of lease terms for non-appropriation or agency decisions not to renew. Should Ordering Agencies decide
to terminate the lease prior to the expiration of the lease term under any other condition other than those set forth in
Paragraph 14, early termination charges shall apply, (See Section 13, Early Termination).
(C) Multi-Year Funding Within contract Period: Where an Ordering Agency’s specific appropriation authority provides for
funds in excess of a 12 month (fiscal year) period, the Ordering Agency may place a schedule contract order for leasing
for a period up to the expiration of its period of appropriation availability, or the expiration of the contract period whichever
comes first, notwithstanding the intervening fiscal years.
(D) In recognition of the types of products on this Schedule and the potential adverse impact to the Government’s mission, the
Government’s quiet and peaceful possession and unrestricted use of the equipment shall not be disturbed in the event the
equipment is sold by the Contractor, or in the event of bankruptcy of the contractor, corporate dissolution of the
Contractor, or other event, so long as the Government is not in default. The equipment shall remain in the possession of
the Government until the expiration of the lease. Any assignment, sale, bankruptcy, or other transfer of the leased
equipment by the contractor will not relieve the Contractor of its obligations to the Government, and will not change the
Government’s duties or increase the burdens or risks imposed on the Government.
(E) Assignment of Claims: In accordance with GSAR 552.232-23 Assignment of Claims under this contract, the Ordering
Agency Contracting Officer may approve the assignment of claim for an order under these leasing Special Item Numbers
(SINs) in accordance with FAR 32.803. Contractors cannot prohibit or otherwise limit the Government’s ability to setoff
lease payments under any lease or assignment of a lease.
(F) Government Rights under Lease: The Government does NOT waive any performance requirements, warranty rights nor
other contract or statutory rights, such as the right to set off payments against other Government debt, as a part of the
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lease. The Government’s acceptance of an assignment of a lease, does not waive any of the Government contract
provisions.
4. MAINTENANCE AND INSTALLATION
(1) Maintenance and installation, when applicable, are not included in the lease payments. The Ordering Agency will
obtain installation and/or maintenance from the contractor or a designated authorized service provider.
(2) When installation and/or maintenance are to be performed by the Contractor, the payments, terms and conditions will
be as stated in this contract. Maintenance payments and terms and conditions during subsequent renewal periods of
this lease will be those of the prevailing GSA Schedule contract in effect.
5. MONTHLY PAYMENTS
(1) Prior to the placement of an order under this SIN, the Ordering Agency and the contractor must agree on a “base value”
for the products to be leased. The base value will be the contract purchase price (less any discounts). For operating
leases the residual value is independent of the purchase option price. The residual value will be used in the calculation
of the original lease payment.
(2) To determine the initial lease term payment, the contractor agrees to apply the negotiated lease factor to the agreed
upon base value:
Examples:
Lease factor one (1) percent over the rate for the three year (or other term) Treasury Bill (T-bill) at the
most current U. S. Treasury auction.
Or
The Contractor’s most favored finance rate factor as agreed to during contract negotiations.
The lease payment may be calculated by using a programmed business calculator or by using “rate” functions provided
in commercial computer spreadsheets (e.g., Lotus 1-2-3, Excel).
st
Lease Rate Factors for the 1 Quarter 2013 shall be as follows:
GSA LTOP (SIN 51-58)
24 Month Term
36 Month Term
48 Month Term
60 Month Term
No Plan
.03221
.02518
.02169
24 Month Term
36 Month Term
48 Month Term
60 Month Term
.04521
.03145
.02496
.02200
GSA Operation Lease (SIN 51-58a)
Rate factors may be adjusted on a quarterly basis. Please confirm rates with your Sharp Government Account
Executive or call Sharp directly at 800-813-6127.
(3) The purchase option price will be based upon the unamortized principle of the product. The payment will be based upon
the unamortized principle, as shown on the payment schedule as of the last payment prior to date of transfer of
ownership. In the event the Government desires, at any time, to acquire title to equipment leased hereunder, the
Government may make a one-time lump sum payment.
6.
EXPIRATION OF LEASE TERM
(1) Upon the expiration of the Lease Term, the Ordering Agency will:
a)
Upon 30 day written notice, return the Equipment to the Contractor or b)
Purchase the equipment at the fair market value of the equipment or;
c)
Obtain requirements in accordance with FAR 8.4 (Ordering Procedures) by issuing a new request for quote.
Note: Customers are advised to see paragraph 15-18 for additional lease expiration provisions.
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7.
ADDITIONS
For the purpose of this solicitation the definition of an addition is defined as follows:
Additions: The addition of accessories features or other enhancements available for lease under this contract to an existing
model (base unit) already installed. Additions shall not change the functionality of the installed equipment.
(1) The ordering agency may require the contractor to modify existing leased equipment through order modifications,
provided the modifications are customarily offered by the contractor for the equipment leased. The price of the
modification will be mutually agreed upon by the ordering agency and the contractor. The ordering agency may pay for
the modification at full price upon acceptance, or the modification price may be leased coterminous with the initial lease
term. The contract lease interest rate in effect at the time of order of the modification will be used to calculate the monthly
payment applicable to the modification. For Operating leases a residual value should be negotiated for the modification.
For example:
Lease to ownership
Price of the modification - $1,000
Months remaining on the equipment lease - 19
Current contract lease factor at the time of the modification - 045 for 24 month lease, the term closest to remainder of
lease.
Interest equivalent (i) for lease factor is 0.625% per month [rate(N,-pmt,Price)/rate(24,-0.045,1)]
Modification Payment $55.98 [PMT(i,N,P)/PMT(.625%,19,1000)]
(2) The Ordering Agency may affix or install any accessory, addition, equipment or device on the equipment ("additions")
provided that such additions:
a.
b.
c.
can be removed without causing material damage to the equipment;
do not reduce the value of the equipment; and
are obtained from or approved by the contractor, and are not subject to the interest of any third party other than the
contractor.
(3) Any other additions may not be installed without the contractor's prior written consent. At the end of the lease term, the
Government shall remove any additions which:
a.
b.
were not leased from the contractor, and
are readily removable without causing material damage or impairment of the intended function, use, or value of the
equipment, and restore the equipment to its original configuration.
(4) Any additions, which are not removable, will become the contractor's property (lien free).
(5) Payment may be modified based on the schedule price adjusted to reflect the actual period until the end of the lease term.
(6) Should the Ordering Agency elect to replace equipment under the lease, a new FAR 8.4 competition is required. This
does not preclude substitution for failure to perform. Ordering Agencies are advised that when making the decision to
conduct a new competition, consideration must be given to the early termination of existing equipment and/or the financial
considerations involved with the rollover of existing equipment should the current contractor prevail. Ordering Agencies
are strongly advised to perform a cost benefit analysis in accordance with their agency procedures and policies with
regard to rollovers.
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8.
RISK OF LOSS OR DAMAGE
The Government is relieved from all risk of loss or damage to the equipment during periods of transportation, installation,
and during the entire time the equipment is in possession of the Government, except when loss or damage is due to the
fault or negligence of the Government. The Government shall assume risk of loss or damage to the equipment during
relocation unless the Contractor shall undertake such relocation.
9.
WARRANTY
In accordance with Clause 552.246-73 under this contract, the contractor’s warranty, as stated in the contractor’s GSA
Authorized Price List, is applicable to the lease.
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10. EQUIPMENT PERFORMANCE
(1) The equipment supplied must be in operational or repairable condition throughout the term of the lease.
a. Operational condition means the equipment is producing clear and clean copies, all mechanical accessories are
operating as intended and in all respects the equipment is performing up to the standards in the manufacturer’s
specifications.
b. Repairable condition means that the equipment can be repaired by a qualified technician within the terms of the
maintenance agreement. Additionally, all required replacement parts are available and the equipment down time
does not exceed that specified in the maintenance agreement.
(2) After a thirty (30) day notice and cure period, if the equipment continues to fail to be operational or repairable as defined
above, the Ordering Agency may take those remedies available to it under either the contractor warranty provisions or
default clause set forth in FAR 52.212-4(m). Such recourse will not be the basis for increasing the monthly payment or
extending the term of the lease.
(3) Maintenance and Support:
Preventive Maintenance: The contractor shall provide preventive maintenance at least equal to the commercial practice.
Intervals between scheduled maintenance services shall be no greater than those provided to commercial customers
for the same model of copier.
Response to Service Calls: At minimum, during normal working hours (as specified by the using activity), Monday
through Friday (excluding holidays observed by the Government), the contractor shall respond to verbal or written
requests for service calls. The contractor shall repair the copier within either nine (9) working hours or sixteen (16)
working hours (as specified by the User Activity) after the verbal or written request for the service call. However, for
copiers identified as critical, the contractor shall respond to verbal requests for service calls and shall repair the copier
within four (4) working hours. Copiers designated critical will be identified by the ordering activity in the order and shall
not exceed 5% of the total number of copiers on the order. The contractor’s response time on a service call starts,
when authorized personnel of an ordering activity place a verbal request to the contractor for a service call or a written
request is received by the contractor requesting a service call, whichever is earlier.
Contractors are required to submit a contingency plan to maintain full and proper operation of copiers and to avoid
extended delays for repair or replacement of copiers.
Repair and Maintenance Service: Offerors shall submit and include in their pricelist’s, a list of Names, addresses, and
phone number(s) of authorized representatives, responsible to the contractor, who may be contacted by ordering
activities for repair and maintenance of equipment. Only those authorized representatives listed may render
maintenance service, unless the list is subsequently modified by mutual agreement between the contractor and the
Contracting Officer, to add or terminate authorized representatives.
11. TITLE
During the Lease Term, the equipment shall always remain the property of the contractor. The Government shall have no
right or interest in the equipment except as provided in this leasing agreement and shall hold the equipment subject and
subordinate to the rights of the contractor.
12. STATE AND LOCAL TAXES (52-229-1)
Notwithstanding the terms of the Federal, State, and Local Taxes Clause, the contract price excludes all State and Local
taxes levied on or measured by the contract or sales price of the services or completed supplies furnished under this
contract. The contractor shall state separately on its invoices taxes excluded from the contract price, and the Government
agrees either to pay the amount of the taxes (based on the current value of the equipment) to the contractor or provide
evidence necessary to sustain an exemption.
See FAR clauses 52.229-1 State and Local Taxes; 52.229-3 Federal, State, and Local Taxes, which are incorporated by,
reference.
13. EARLY TERMINATION CHARGES
Equipment leased under this agreement may be terminated at any time during a Government fiscal year by the Ordering
Agency’s Contracting Office responsible for the delivery order in accordance with FAR 52.212-4, paragraph (l) Termination
for the Government’s Convenience. The Termination Ceiling Charge is a limit on the amount that a contractor may claim
from the Ordering Agency on the termination for convenience of a lease or failure to renew a lease prior to the end of the
lease term for reasons other than those set forth in section 14, Termination for Non-Appropriation. Termination ceiling
charges will apply for each year of the lease term (See FAR 17.1). The Ordering Agency and contractor shall establish a
Termination Ceiling amount. The Contracting Officer shall insert the Termination Ceiling Charge for amount of the first year
in the order and modify it for successive years upon availability of funds.
No claim will be accepted for future costs: supplies, maintenance, usage charges or interest expense beyond the date of
cancellation. In accordance with the bona fide needs rule, all termination charges must reasonably represent the value the
Ordering Agency received for the work performed at cancellation based upon the shorter lease term. No termination cost
will be associated with the expiration of the lease term.
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Formula 1: For Lease To Own (LTOP) SIN 51-58
Termination Fee = pmt(i,n,P) *n - sum of PMT - FMV
"P"
"PMT"
"i"
"n"
"pmt"
"FMV"
= Schedule Price of equipment at time of order, inclusive of Ordering Agency negotiated price
reductions should be considered.
= Actual Monthly Payment paid on order to termination
= Monthly Interest Rate applicable to the order
= number of months from order to termination
= Monthly payment corrected to actual lease term"
= Fair Market Value of equipment if returned at termination. Unit price adjustments, residual or FMV
values used to calculate operating leases, should not be considered
Formula 2: For Operating leases SIN 51 58a and 51 58b
Termination Fee = PV (i, n,-PMT)
"PV"
"i"
"n"
"PMT"
= Present Value
= Interest rate per month, equal to the interest rate applicable to the calculation of the payment on the
delivery order
= Number of months remaining from termination date to the end of the lease term
= Current monthly payment amount of the original payments through end of the lease
14. TERMINATION FOR NON-APPROPRIATION
The Ordering Agency reasonably believes that the bona fide need will exist for the entire lease term and corresponding
funds in an amount sufficient to make all payment for the lease term will be available to the Ordering Agency. Therefore, it
is unlikely that leases entered into under the SINs 51 58/Lease to Own (Copiers), 51 58a/Operating Lease (Copier), will be
terminated prior to the full lease term. Nevertheless, the Ordering Agency’s Contracting Officer may terminate or not renew
leases at the end of any initial base period or renewal period under this paragraph if (a) it no longer has a bona fide need the
equipment or functionally similar equipment; or (b) there is a continuing need, but adequate funds have not been
appropriated to the ordering agency in an amount sufficient to continue to make the lease payments. If this occurs, the
Ordering Agency will promptly notify the contractor and the equipment lease will be cancelled at the end of the last fiscal
year for which funds were appropriated. The determination of the availability of funds is made solely by the Government.
15. LEASE EXTENSIONS
Extension of the present lease term is not permitted. Future copier requirements shall be procured in accordance with FAR
8.4, FSS Ordering Procedures.
16. LEASE EXPIRATIONS – SIN 51 58/LEASE TO OWN
Title to equipment installed under SIN 51 58 automatically transfers to the Government upon conclusion of the Lease Term
Agreement.
17. LEASE EXPIRATIONS – SIN 51 58A/OPERATING LEASE
Extension of the present lease term is not permitted. Future copier requirements shall be procured in accordance with FAR
8.4 covering Ordering Procedures.
Unless notified by the Ordering Agency that the Government intends to exercise its option to purchase the equipment, the
equipment, upon the expiration of the lease term, will be removed by the contractor at the earliest practicable time. The
Ordering Agency is responsible for removal charges. Unless specified under the schedule contract, removal charges will be
administered outside the scope of the contract.
The equipment shall be in the same condition as when delivered, with the exception of ordinary wear and tear. The
contractor shall conduct a timely inspection of the returned products and within thirty (30) days of the return, assert a claim if
the condition of the equipment exceeds normal wear and tear.
In the event the Ordering Agency desires, at any time, to acquire title to equipment leased hereunder, the price will be
mutually agreed upon by the parties.
18. RETURN OF EQUIPMENT
The Government will provide written instructions for the removal of the equipment. The Ordering Agency is required to
provide serial numbers and exact location of equipment for pick up.
Upon receipt of this notice the contractor shall remove the equipment within thirty (30) days or a mutually agreed date and
time. The Ordering Agency is responsible for removal charges. Unless specified under the schedule contract, removal
charges will be administered outside the scope of the contract.
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The equipment shall be in the same condition as when delivered, with the exception of ordinary wear and tear. The
contractor shall conduct a timely inspection of the returned products and within thirty (30) days of the return, assert a claim if
the condition of the equipment exceeds normal wear and tear.
Equipment not removed by the contractor within thirty (30) days of the date of notification by the Order Agency shall be
considered as abandoned and subject to such disposal as the Government may deem appropriate.
28. SPECIAL REQUIREMENTS
GUARANTEED MINIMUM MONTHLY VOLUMES FOR EACH VOLUME BAND
(a) SIN 51 100C - For Cost-Per-Copy, the Guaranteed Monthly Minimum Volume (i.e., guaranteed number of copies per month)
for each copying machine volume band are as follows:
VOLUME BAND GUARANTEED MONTHLY MINIMUM VOLUME
Volume Band 1
Volume Band 2
Volume Band 3
Volume Band 4
Volume Band 5
Volume Band 6
Volume Band 7
750 copies per month
5,001 copies per month
(b) SIN 51 100C - Excluding the copying machines described in (c) and (d) below, if the actual monthly volume (i.e., actual total
number of copies) is less than the "Guaranteed Monthly Minimum Volume” the Government agrees for the number of copies
identified under the “Guaranteed Monthly Minimum Volume” at the order cost-per-copy price.
(c) SIN 51 100C - The “Guaranteed Monthly Minimum Volume” is not applicable to copier machines installed less than the total
billing month. The actual copies from these machines will be paid at the order cost-per-copy price.
SIN 51 100C - In any month in which the Monthly Effectiveness Level (MEL) is less than 95 percent, the Government will not
be responsible for paying any charge for lack of monthly volume.
(d) SIN 51 100F - Neither guaranteed or copy charges are applicable.
A.
OFFEROR’S PRICING - COST-PER-COPY (CPC) (SIN 51-100c) and FLAT-RATE MONTHY-FEE (FRMF) (SIN 51-100f)
Pricing for each volume band and tier for copiers will include:
• Consumables (except paper and transparencies),
• Full maintenance and repair services (including both preventive and emergency repairs during normal working
hours), and
• Training for key operators, at the time of machine installation, as well as later as required by an ordering activity to
maintain availability of trained key operators.
Offer pricing should be based on order quantities from 1 to 500 copiers located in a single urban area. For pricing purposes,
the number of copiers shall be grouped into the following tiers:
Tier 1:
Tier 2:
Tier 3:
Tier 4:
Tier 5:
1 - 24 copiers
25 - 99 copiers
100 - 199 copiers
200 - 299 copiers
300 - 500 copiers
If this additional copier quantity increases the aggregate number of ordered copiers such that the quantity falls into a higher
tier, the lower prices available in the higher tier will apply to the aggregate (total) number of ordered copiers. The lower
prices for the aggregate number of copiers will commence upon Government acceptance of that copier which causes the
aggregate number of ordered copiers to fall into a higher tier. The term of placement for the additional copiers will have the
same agreement end date as that of the initial copiers.
NOTE TO OFFERORS: Your attention is called to the fact that the requirements for each volume band of copier includes
both a requirement for a minimum number of copies per minute and a requirement for a monthly volume production
capability. There is no direct relationship, either stated or implied, between these two requirements. The fact that any
copier model meets the copies-per-minute requirement for a particular VB does not, in any way, imply that it automatically
qualifies to meet the monthly volume requirement. The offeror’s certification relative to monthly volume capability is to be
based solely upon the offeror’s engineering knowledge and in-service experience with the copier model being offered for a
particular VB. Offerors are cautioned that compliance with the words “Capable of producing” in the monthly volume
requirement for each VB defines a machine that will regularly produce, as a minimum, the upper limit of the stated number
of copies per month without excessive malfunctions, breakdowns, or service calls. A high incidence of such problems with
any copier model supplied may indicate probable noncompliance with the monthly volume requirement and may result in (1)
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requests for replacement of all units of this model with other models that can produce the required volumes of copies in a
more reliable manner, (2) a decision not to renew the contract, or (3) termination for default proceedings.
B. CONSUMABLE SUPPLIES (CPC and FRMF)
All consumable supplies (with the exception of paper and transparencies) required for copier operations shall be included in the
resulting price. This includes consumables (e.g., staples needed to operate stapling devices) whether optional or standard with the
copiers covered under the contract. The Government will not be responsible for providing any consumable supplies (with the
exception of paper and transparencies) and for moving, storing, inventorying, or issuing the contractor’s consumable supplies.
Paper and transparencies for use in the copiers will be purchased by the Government and made available at the using activity’s
location(s). On or about the same day of each month, the contractor shall ensure that each copier is furnished with sufficient
consumable supplies (excluding paper and transparencies) to produce a volume of copies equal to that stated as the lower limit of
the Volume Band for that particular copier. In addition, the contractor shall respond to verbal orders for additional consumable
supplies under the following conditions: Orders for additional consumable supplies shall be accepted only from persons identified
on the user activity’s list of personnel authorized to order supplies. Orders will state the quantity and type of consumable supplies
required and the location and serial number of the copier for which the additional consumable supplies are being ordered. The
contractor shall deliver additional consumable supplies within a period of twenty-four hours after receipt of a verbal order.
Consumable supplies from the contractor shall be delivered during normal business hours, Monday through Friday (excluding
holidays observed by the Government), as specified by the using activity. The contractor shall identify a point of contact for
consumable supplies (e.g., for order, receipt, coordination, delivery, and maintenance of supplies).
C. PARTS AND SUPPIES AVAILABILITY (CPC and FRMF): The contractor shall have parts and supplies in quantities
sufficient to service the resulting contract. The contractor shall have a delivery system capable of delivery even under extreme
emergency conditions.
D. MAINTENANCE AND SUPPORT (CPC and FRMF)
Preventive Maintenance: The contractor shall provide, at a minimum, one yearly service call as a preventive maintenance
service to ensure that the each copier furnished under the resulting contract is maintained in fully operational condition. However,
intervals between scheduled maintenance services shall be no greater than those provided to commercial customers for the same
model of copier.
Response to Service Calls: During normal working hours (as specified by the using activity), Monday through Friday (excluding
holidays observed by the Government), the contractor shall respond to verbal or written requests for service calls. The contractor
shall repair the copier within either nine (9) working hours or sixteen (16) working hours (as specified by the using activity) after the
verbal or written request for the service call. However, for copiers identified as critical, the contractor shall respond to verbal
requests for service calls and shall repair the copier within four (4) working hours. Copiers designated critical will be identified by
the ordering activity in the order and shall not exceed 5percent of the total number of copiers on the order. The contractor’s
response time on a service call starts, when authorized personnel of an ordering activity place a verbal request to the contractor for
a service call or a written request is received by the contractor requesting a service call, whichever is earlier.
Backup and Replacement Copiers: The contractor shall have backup and replacement copiers available to support each Volume
Band. Backup copiers are those copiers that are temporarily installed. Replacement copiers are those copiers that are installed in
place of a malfunctioning copier and that are intended to remain in place for the remainder of the contract period. When a copier
cannot be repaired within sixteen (16) working hours, the ordering activity may require the contractor to provide a backup copier.
The contractor shall deliver backup copiers within eight (8) working hours of the ordering activity’s notifying the contractor that a
backup copier is required. Backup copiers must equal or exceed the capabilities of the copier being replaced. The contractor’s
charges for use of the backup copier shall be identical to the charges for use of the original copier being replaced. If the original
copier is not satisfactory repaired and returned to the ordering activity within a total of forty (40) working hours from the time of
request for a service call, the contractor shall provide a replacement copier of the same make and model as the original copier or a
replacement copier satisfactory to the ordering activity. If agreed to by the ordering activity, the backup copier may be used as the
replacement copier. The contractor shall provide the ordering activity with the serial number, location, and model number of the
replacement copier.
Qualification of Personnel (CPC and FRMF): The contractor shall have qualified management, service technicians and delivery
personnel in sufficient numbers to service and support the requirements under contract within the specified response times.
Failure to maintain sufficient qualified personnel to meet the required response times may result in termination for default. The
offeror shall designate and identify a program/project manager who is authorized to make decisions to ensure that the contract
implementation and day-to-day operation is efficient and effective. At the time of submission of the offer, the offeror shall submit
descriptions of the pertinent experience of those employees that will have principal responsibility for the Cost-per-Copy and Flat
rate Monthly Fee Programs (e.g., program/project manager, key customer service representatives, dispatchers, and service
technicians).
Repair and Maintenance Service: Offerors shall submit and include in their pricelist’s, a list of Names, addresses, and phone
number(s) of authorized representatives, responsible to the contractor, who may be contacted by ordering activities for repair and
maintenance of equipment. Only those authorized representatives listed may render maintenance service, unless the list is
subsequently modified by mutual agreement between the contractor and the Contracting Officer, to add or terminate authorized
representatives.
E. COPIER OPERATIONAL EFFECTIVENESS (CPC and FRMF)
Initial Installation: If a copier is not fully operational at the time of installation, the Government may, at its option, require the
contractor to provide an immediate replacement copier. A fully operational copier can satisfactorily perform all the performance
functions applicable to the copier.
16
5/14
Replacement Copier: Replacement copiers are those copiers that are installed in place of a malfunctioning copier and that are
intended to remain in place for the remainder of the contract period.
Monthly Effectiveness Level: Each copier furnished under the resulting contract shall perform at a 95 percent or higher Monthly
Effectiveness Level (MEL). The Monthly Effectiveness Level percentage shall be calculated as follows: Monthly Effectiveness
Level percent = ((total monthly production period in hours) minus (total number of copier downtime hours over the monthly
production period) divided by (total monthly production period in hours)) times 100. The total monthly production period in hours
shall be calculated by multiplying 8 hours per day times the number of working days in the month (weekend and Federal holidays
excluded). The total number of copier downtime hours over the monthly production period shall be calculated as the number of
minutes the copier was down (unable to perform one or more of its specified functions) during the monthly production period,
divided by 60.
Credit (MEL): Failure of any copier to achieve a Monthly Effectiveness Level of 95 percent or higher shall entitle the Government
to unilaterally take credit against the monthly billing for that particular copier. The credit shall be calculated as the difference
between 100 percent and the achieved MEL percent times the maximum monthly charge. For copiers under a cost-per-copy plan,
the maximum monthly charge will be calculated based on the lower number of copies specified under the Volume Band applicable
to the copier. For copiers under a flat-rate monthly-fee plan, the maximum monthly charge will be the flat-rate monthly charge. In
any month in which the Monthly Effectiveness Level is less than 95 percent, the Government will not be responsible for paying any
charge for lack of monthly volume. If the MEL is 95 percent or higher, the Government will take no credit. e.g., Credit calculation:
If the copier was down for 1200 minutes in a month which had a total monthly production period of 21 days and the monthly costper-copy charge was .005 cents per copy for a Volume Band III (30,000 copies per month) copier, the Government’s unilateral
credit against the monthly billing would be calculated as follows:
Total monthly productions hours: 21 days times 8 hours = 168 total monthly production hours
Total number of copier downtime hours over the monthly production period:
1200 minutes divided by 60 = 20 hours
MEL percent: (168 minus 20, divided by 168) times 100 = 88.095 percent
Credit percentage taken: 100 percent minus 88.095 percent = 11.005 percent Monthly maximum cost-per-copy charge:
($ .015 per copy) times (30,000 copies) = $450
Government credit: 11.005 percent of $450 = $ 49.52
If a copier operates at less than a 90 percent Monthly Effectiveness Level for any month, the ordering activity shall have the option
to require the contractor to replace the copier with a new replacement copier and the Government’s right to unilaterally take credit
against the monthly billing.
In lieu of requiring a replacement of the copier, the ordering activity (e.g., Program Manager) may require the contractor’s
authorized representative to certify (e.g., on the repair record) that sufficient maintenance has been performed to ensure a 95
percent or higher Monthly Effectiveness Level. If the ordering activity exercises this option, the Government shall still retain the
right to unilaterally take credit against the monthly billing. If after certification, the copier operates at less than 95 percent Monthly
Effectiveness Level for the following month, the contractor shall replace the copier with a brand new copier or the Government may
opt to terminate the contract for default.
REMANUFACTURED EQUIPMENT: Remanufactured equipment is defined as equipment which has been remanufactured/rebuilt
to new machine specifications, and which has not been used at any time prior to delivery after the remanufacturing/rebuilding
process. Remanufacturing/rebuilding as defined herein shall include, but not limited to: cleaning, refinishing, inspection, and
testing components. Remanufactured/rebuilt components will be utilized as replacements only in applications that do not affect
machine performance. Warranty, maintenance, and service terms for remanufacture/rebuilt machines shall be identical to those
provided for are machines.
17
5/14
Sharp Electronics Digital Site Survey
Date:
Customer Information
Company Name:
Company Address:
State:
Zip:
Contact Name:
Phone #:
Fax #:
Email:
Primary IT Contact:
Phone #:
Fax#:
Email:
Dealer Information
Dealer:
Account #:
Dealer Address:
State:
Zip:
Contact Name:
Phone #:
Email:
Fax #:
Sharp Sales Representative:
Purpose of Survey:
Survey Completed By:
Models Installed:
18
MX-B201D
MX-M503N
MX-M1054
MX-4111N
MX-M232D
MX-M363U
MX-M1204
MX-5110N
MX-M264N
MX-M453U
MX-2615N
MX-5111N
MX-M314N
MX-M503U
MX-3115N
MX-6240N
MX-M354N
MX-M623N/U
MX-2640N
MX-7040N
MX-M283N
MX-M753N/U
MX-3140N
MX-C312
MX-M363N
MX-M850
MX-3640N
MX-B402
MX-M453N
MX-M904
MX-4110N
MX-B402SC
MX-C402SC
5/14
Sharp Digital Site Survey 2 of 2
Network
When will network connection be ready?
Expected type of connection (network, parallel, etc.)?
Type of Network:
Network Operating Systems and Versions:
Protocol:
Wireless Network details (if applicable):
Authentication if Required (Active Directory, Prox Card, etc):
Other comments:
Printing
Hardware Platform:
Operating Systems:
Applications that will be printed from:
Other:
Scanning
Email Servers and version (Exchange 2007, etc.):
Global Address book:
FTP:
YES
YES
NO
NO
LDAP:
YES
NO
SMB / Share folders:
User Authentication:
YES
YES
NO
NO
Application Integrations (Document Management, Email, etc):
NOTE: Attachments to be included with each Digital Site Survey

Copy of the order / proposal

Any special device such eCopy, etc.
Approval:
19
Date:
5/14
Government Account Program
Sample Purchase Order - Outright Purchase
The following is an explanation of a sample of a Outright Purchase Order. Incorrect information in these areas will require
modification from the issuing office.
1. CONTRACT / PURCH ORDER NO.
GS-25F-0037M
2. DELIVERY ORDER NO.
6. ISSUED BY
AGENCY NAME
ATTN: BUYER'S NAME
ADDRESS
CITY, STATE ZIP
9. CONTRACTOR
Vendor Id:
4. REQUISITION/PURCH REQUEST NO. 5. PRIORITY
7. ADMINISTERED BY
AGENCY NAME
ADDRESS
CITY, STATE ZIP
8. DELIVERY FOB
[ x ] DEST
[ ] OTHER
(See Schedule)
CAGE CODE 0BDN7
c/o Local Authorized Dealership (Insert Name)
NAME AND
ADDRESS
3. DATE OF ORDER
1
10. DELIVERY TO FOB POINT BY
11. MARK IF BUS IS
[ ] SMALL
[ ] SMALL DISADVANTAGED
[ ] WOMEN-OWNED
[ X ] OTHER
12. DISCOUNT TERMS
Net 30 Days
13. MAIL INVOICES TO:
See Block 15
2
SHARP PLAZA, BOX B Attn: Government Sales
MAHWAH, NJ 07430
14. SHIP TO
15. PAYMENT WILL BE MADE BY
AGENCY NAME
AGENCY NAME
ADDRESS
ADDRESS
ATTN:
ATTN:
CITY, STATE ZIP
CITY, STATE ZIP
16. ACCOUNTING AND APPROPRIATION DATA / LOCAL USE
See Schedule
17. ITEM NO. 18. SCHEDULE OF SUPPLIES / SERVICE
19. QUANTITY/ 21. UNIT
ORDERED
MARK ALL PACKAGES
AND PAPER WITH
CONTRACT OR
ORDER NUMBER
22. UNIT PRICE
23. AMOUNT
A Dig ital S ite S urv e y Mus t b e c o m p le te d and Ac c o m p any this Ord e r
fo r Ne tw o rke d Co nfig uratio ns
1
Sharp Model XXXXXX
2
Sharp Model XXXXXX
3
Supply Kit XXXXXXX
1
3
4
1
each
$ XXXX.XX
$ XXXX.XX
each
XXXX.XX
XXXX.XX
each
XXX.XX
XXX.XX
* If quantity accepted by the Government is same
24. UNITED STATES OF AMERICA
as quantity ordered, indicate by x. If different, enter
Signature
actual quantity accepted below quantity ordered and
encircle
BY: Buyer's Name and Phone Number
26. QUANTITY IN COLUMN 20 HAS BEEN
27. PAYMENT
[ ] INSPECTED [ ] RECEIVED [ ] ACCEPTED AND CONFORMS TO THE
[ ] COMPLETE
CONTRACT EXCEPT AS NOTED
[ ] PARTIAL
[ ] FINAL
DATE
SIGNATURE OF AUTHORIZED GOVERNMENT REP.
30. I certify this account is correct and proper for payment
DATE
33. REC'D AT
6
5
31. PAID BY
25. TOTAL
8
7
$ XXXXX.XX
28. INITIALS
29. AMT VERIFIED FOR
CHECK NUMBER
32. BILL OF LADING NO.
34. REC'D BY
35. DATE REC'D
1. Contract Number - Must Have Contract Number
2. Vendor Address
MAHWAH, NJ 07430
3. Products - Descriptions of the items ordered by the government user
4. Quantity - The quantity ordered of the unit
5. Price - The price of one unit to be purchased
6. Total Price Per Item - The total amount for that item based on the unit price (Quantity Ordered X Unit Price)
7. Total Price of Purchase Order - The total dollar amount obligated for the purchase order
8. Signature - Be sure to sign the purchase order! Must be signed by any authorized Contracting / Ordering Officer
Sharp Electronics is not responsible for typographical errors. Designs and specifications are subject to change without notice.
20
5/14
Sample Purchase Order - 36 Month Lease
The following is an explanation of a sample of a Lease Purchase Order. Incorrect information in these areas will require
1. CONTRACT / PURCH ORDER NO 2. DELIVERY ORDER NO.
GS-25F-0037M
6. ISSUED BY
AGENCY NAME
ATTN: BUYER'S NAME
ADDRESS
CITY, STATE ZIP
9. CONTRACTOR
Vendor Id:
NAME AND
ADDRESS
3. DATE OF ORDER
4. REQUISITION/PURCH REQUEST 5. PRIORITY
1
7. ADMINISTERED BY
AGENCY NAME
ADDRESS
CITY, STATE ZIP
8. DELIVERY FOB
[ x ] DEST
[ ] OTHER
(See Schedule)
CAGE CODE 3DJ41
12. DISCOUNT TERMS
Net 30 Days
See Block 15
2
MAHWAH, NJ 07430
14. SHIP TO
AGENCY NAME
AGENCY NAME
ADDRESS
ADDRESS
ATTN:
ATTN:
CITY, STATE ZIP
CITY, STATE ZIP
See Schedule
ORDERED
MARK ALL PACKAGES
AND PAPER WITH
CONTRACT OR
ORDER NUMBER
22. UNIT PRICE
A Dig ital S ite S urve y Mus t be c o mple te d and Ac c o mpany this Orde r fo r
Ne two rke d Co nfig uratio ns
1
Sharp Model XXXXXX
2
Sharp Model XXXXXX
1
3
1
4
11. MARK IF BUS IS
[ ] SMALL
[ ] WOMEN-OWNED
[ X ] OTHER
23. AMOUNT
5
6
12 Mo.
$ XXX.XX
$ XXX.XX
12 Mo.
XXX.XX
XXX.XX
This purcha s e orde r a uthorize s the le a s e of the
a bove for 36 months a t $XXX.XX pe r month, plus a
fina l pa yme nt of $1.00 a t the e nd of the le a s e te rm.
This P O is va lid through S e pte mbe r 30, 20XX.
Ne w P O will be is s ue d Octobe r 1 for the ne xt fis ca l
ye a r.
Supply Kit XXXXXXX
2
1
each
XXX.XX
Signature
encircle
27. PAYMENT
[ ] COMPLETE
[ ] PARTIAL
[ ] FINAL
XXX.XX
25. TOTAL
8
DATE
DATE
33. REC'D AT
31. PAID BY
7
$ XXXXX.XX
28. INITIALS
CHECK NUMBER
32. BILL OF LADING NO
34. REC'D BY
35. DATE REC'D
2. Vendor Address
MAHWAH, NJ 07430
5. Price - The monthly lease price of one unit
21
5/14
Sample Purchase Order - 24 Month Rental
The following is an explanation of a sample of a Rental Purchase Order. Incorrect information in these areas will require
1. CONTRACT / PURCH ORDER NO. 2. DELIVERY ORDER NO.
3. DATE OF ORDER 4. REQUISITION/PURCH REQUEST NO. 5. PRIORITY
GS-25F-0037M
1
6. ISSUED BY
AGENCY NAME
ATTN: BUYER'S NAME
ADDRESS
CITY, STATE ZIP
9. CONTRACTOR
Vendor Id:
NAME AND
ADDRESS
7. ADMINISTERED BY
AGENCY NAME
ADDRESS
CITY, STATE ZIP
8. DELIVERY FOB
[ x ] DEST
[ ] OTHER
(See Schedule)
CAGE CODE 3DJ41
12. DISCOUNT TERMS
Net 30 Days
See Block 15
2
MAHWAH, NJ 07430
14. SHIP TO
AGENCY NAME
AGENCY NAME
ADDRESS
ADDRESS
ATTN:
ATTN:
CITY, STATE ZIP
CITY, STATE ZIP
16. ACCOUNTING AND APPROPRATION DATA / LOCAL USE
See Schedule
ORDERED
11. MARK IF BUS IS
[ ] SMALL
[ ] WOMEN-OWNED
[ X ] OTHER
MARK ALL PACKAGES
AND PAPER WITH
CONTRACT OR
ORDER NUMBER
22. UNIT PRICE
23. AMOUNT
2-YR RENTAL
PO Effective: XX/XX/XX - XX/XX/XX
Credit Card Orders must include the following Information:
* Credit Card Number
* Card Expiration Date
* Type of Card (Visa, Mastercard, etc.)
* Name and telephone number of Cardholder
A Digital Site Survey Must be completed
and Accompany this Order for Networked
Configurations
3
4
Sharp Model XXXXXX
1
1
12 Mo.
1
12 Mo.
5
$ XXX.XX
6
$ XXX.XX
Rental Includes XXXX Copies per month.
Overage .XXXX
Sharp Model XXXXXX
Includes Accessory XXXXX and Accessory XXXXX
2
$ XXX.XX
$ XXX.XX
Rental Includes XXXX Copies per month.
Overage .XXXX
Signature
encircle
27. PAYMENT
[ ] COMPLETE
CONRACT EXCEPT AS NOTED
[ ] PARTIAL
[ ] FINAL
8
DATE
DATE
33. REC'D AT
31. PAID BY
25. TOTAL
7
$ XXXXX.XX
28. INITIALS
CHECK NUMBER
34. REC'D BY
35. DATE REC'D
2. Vendor Address
MAHWAH, NJ 07430
5. Price - The monthly rental price of one unit
22
5/14
Sample Purchase Order - Maintenance
The following is an explanation of a sample of a Maintenance Purchase Order. Incorrect information in these areas will
require modification from the issuing office.
1. CONTRACT / PURCH ORDER NO.
Open Market
2. DELIVERY ORDER NO.
3. DATE OF ORDER 4. REQUISITION/PURCH REQUEST NO. 5. PRIORITY
1
6. ISSUED BY
7. ADMINISTERED BY
AGENCY NAME
AGENCY NAME
ATTN: BUYER'S NAME
ADDRESS
ADDRESS
CITY, STATE
CITY, STATE
8. DELIVERY FOB
[ x ] DEST
[ ] OTHER
ZIP
(See Schedule)
ZIP
9. CONTRACTOR
Vendor Id:
CAGE CODE
11. MARK IF BUS IS
[ ] SMALL
NAME AND
Sharp Dealership
ADDRESS
ADDRESS
[ ] SMALL DIS-
12. DISCOUNT TERMS
2
Net 30 Days
CITY, STATE ZIP
ADVANTAGED
[ ] WOMEN-OWNED
See Block 15
14. SHIP TO
[ X ] OTHER
AGENCY NAME
AGENCY NAME
ADDRESS
ADDRESS
ATTN:
ATTN:
CITY, STATE ZIP
CITY, STATE ZIP
MARK ALL PACKAGES
AND PAPER WITH
CONTRACT OR
ORDER NUMBER
See Schedule
19. QUANTITY/
21. UNIT
22. UNIT PRICE
23. AMOUNT
ORDERED
1
Full Service Annual Maintenance Contract
Includes all Parts, Photoconductors, Labor and all
consumable items except Toner, Developer, Staples
and Paper.
4
Sharp Model XXXXXX
5
6
1
1 Year
$XXX.XX / Quarter
$X,XXX.XX / Year
1
1
1 Year
1 Year
$XX.XX / Quarter
$XX.XX / Quarter
$XXX.XX / Quarter
$XX.XX / Year
$XXX.XX/ Year
Plan B Includes XXX,XXX copies per year, overage:
$.XXXX per copy
Accessory XXXXXXX
Accessory XXXXXXX
3
Service Period: XX/XX/XX - XX/XX/XX
Payable Quarterly in Arrears
2
$ XXX.XX
Estimated overage of XX,XXX copies @ $.XXXX / copy
encircle
27. PAYMENT
[ ] COMPLETE
[ ] PARTIAL
[ ] FINAL
DATE
DATE
33. REC'D AT
7
25. TOTAL
8
Signature
31. PAID BY
$ XXXXX.XX
28. INITIALS
CHECK NUMBER
34. REC'D BY
35. DATE REC'D
1. Contract Number – When submitting the purchase order directly to the dealership the purchase order must
reference Open Market
2. Dealership Address
Sharp Dealership
ADDRESS
CITY, STATE ZIP
3. Products - Descriptions of the equipment to covered under maintenance
5. Price - The price of maintenance for the item
23
5/14
Sample Termination Ceiling Charge Schedule
In the event the Government desires to terminate the Delivery Order for convenience, the Government may do so by giving written notice to the
Contractor thirty (30) days prior to the effective date of such termination. The Government shall pay to the Contractor the Termination Amount
identified in the Termination Ceiling Schedule. If a termination occurs for the convenience of the Government, the amount payable pursuant to this
paragraph shall be deemed as an allowable cost under FAR. (See Part 17 and Part 52, Subpart 52.249-2.) As indicated on the GSA Schedule 36,
SINs: 51 58 – Lease-to-Ownership Plan (LTOP) and 51 58a – Operating Lease Plan the following schedule will be referenced within the Purchase
Order.
Amortization Schedule
** Input all cells in yellow
Term
Principal
Monthly
Pmt
Stream IRR
44
12,545.55
345.45
10.62%
Month
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
24
Termination Value
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
12,545.55
12,311.08
12,074.53
11,835.90
11,595.15
11,352.27
11,107.24
10,860.05
10,610.67
10,359.08
10,105.27
9,849.21
9,590.89
9,330.28
9,067.37
8,802.13
8,534.54
8,264.59
7,992.25
7,717.50
7,440.32
7,160.69
6,878.58
6,593.98
6,306.86
6,017.20
5,724.98
5,430.18
5,132.76
4,832.72
4,530.02
4,224.64
3,916.56
3,605.76
3,292.21
2,975.88
2,656.75
2,334.81
2,010.01
1,682.34
1,351.77
1,018.28
681.84
342.42
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
(0.00)
5/14
Black & White Copiers
25
5/14
MX-M314N / MX-M354N Networked Digital Copier
In today’s fast-paced business environment, you need to operate at peak efficiency. With Sharp’s MX-M314N / M354N
Monochrome Document Systems, you’ll be able to raise office productivity to a new level. Offering enhanced versatility,
Sharp’s Monochrome Document Systems deliver everything your business needs to get ahead with up to 35-ppm copying and
printing, color network scanning, and integrated multi-tasking capabilities - all this, while being easy to afford. Features include
a high resolution touch-screen color display with graphical user navigation for easy operation. A powerful true multi-tasking
controller offers quick processing of even complex print jobs. The MX-M314N / M354N Document Systems also produce crisp,
clear documents in-house, helping you save time and money. Sharp’s advanced device management tools make it simple for
businesses to control access and usage. To make integration with network applications easy, the MX-M314N / M354N
Document Systems support the Sharp OSA® development platform. Sharp's industry-leading security platform incorporates
standard 256-bit data encryption and overwrite protection to safeguard your business's intellectual property. When it comes
time to trade in, a convenient standard End-of-Lease feature can erase all job and user data.

31 / 35 PPM Digital Duplex Copier - Networked

Up to 1200 DPI (Enhanced) with standard PCL6 print controller

Optional hard disk drive provides the ability to overwrite data up to seven times

Paper capacity maximum: 2,100 sheets
 Standard (2) x 500 sheet paper drawers and 100 sheet bypass tray
 Optional (1) or (2) x 500 sheet paper drawers
26

Automatic trayless duplex copying and printing

100 sheet reverse single pass feeder

Electronic sorting

Large 7” Touch-screen LCD Display

Mixed size original detection

Reduction and enlargement: 25 - 400% (1% increments)

2 GB total standard memory

Standard network full-color scanning

Standard USB 2.0 port

SSL (Encrypted Network Protocol Support) HTTPS/IPPS

Dimensions: Approximately 24½" (w) x 25½" (d) x 31½" (h)
(Measurements for base model without Stand )
MX-M354N shown
with optional accessories
5/14
G.S.A. CONTRACT NO. GS-25F-0037M
MX-M314N / MX-M354N
31 / 35 PAGES PER MINUTE
PURCHASE (S.I.N. 51-100)
Includes Delivery and Installation
LTOP (S.I.N. 51-58): 36, 48, and 60 Month Lease Plans are available.
Please see the Federal Lease Rate Sheet or contact your Government Account Manager for details
Purchase
MX-M314N
31 PPM Networked Digital Duplex Copier with Multi-Tasking Controller, High-Resolution Touch
Screen Display, PCL®6 Network Printing/Scanning, 2 x 500 Sheet Paper Drawers, 100 Sheet Bypass
Tray and 100 Sheet Reverse Single Pass Feeder (1,100 sheets total paper supply)*
$3,130.00
MX-M354N
35 PPM Networked Digital Duplex Copier with Multi-Tasking Controller, High-Resolution Touch
Screen Display, PCL®6 Network Printing/Scanning, 2 x 500 Sheet Paper Drawers, 100 Sheet Bypass
Tray and 100 Sheet Reverse Single Pass Feeder (1,100 sheets total paper supply)*
$3,313.00
Options & Accessories
Cabinet Options
MX-DS16
MX-DS17
Low Stand for use with MX-DE17 or MX-DE18
High Stand for use with base unit
110.00
140.00
(1) x 500 Sheet Paper Drawer - requires MX-DS16
(2) x 500 Sheet Paper Drawers - requires MX-DS16
347.00
469.00
Exit Tray Unit (requires MX-FN23)
Inner Finisher
91.00
778.00
Paper Options
MX-DE17
MX-DE18
Output Options
MX-TE10
MX-FN23
OR
MX-TR11
Job Separator Tray
30.00
Security
MX-FR37U
MX-FR37
Commercial Data Security Kit (requires MX-HD12)
Data Security Kit (Common Criteria Certified) - requires MX-HD12
284.00
343.00
Postscript Level 3 Expansion Kit
Bar Code Font Kit
Stamp Unit (requires AR-SV1 Stamp Cartridge)
262.00
371.00
95.00
OSA Application Integration Module (requires MX-HD12)
OSA Application Communication Module (requires MX-HD12)
OSA External Accounting Module (requires MX-HD12)
219.00
219.00
119.00
33.6 Kbps Super G3 Fax Expansion Kit
Internet Fax Kit (requires MX-HD12)
626.00
338.00
Digital 120 Volt, 15 Amps, 5 Outlets, Power Surge Protector
Retractable Keyboard Kit (full-size)
Hard Disk Drive Expansion Kit (when installed, data can be overwritten up to seven times)
(1) Additional Sharpdesk License
(5) Additional Sharpdesk Licenses
OSA Network Scanner Tool (1) License Kit
106.00
432.00
249.00
Print
MX-PK11
MX-PF10
AR-SU1
Sharp OSA
TM
MX-AMX1
MX-AMX2
MX-AMX3
Fax
MX-FX11
MX-FWX1
Miscellaneous
AR-D5133NT
MX-KB14N
MX-HD12
MX-USX1
MX-USX5
MX-US10
MX-US50
MX-USA0
MX-UN01A
MX-UN05A
MX-UN10A
MX-UN50A
MX-UN1HA
153.00
327.00
491.00
1,605.00
2,390.00
138.00
295.00
442.00
1,441.00
2,145.00
* Customer site installation/training includes set-up as printer/copier ready for network installation by customer Network Administrator, with customer telephone
assistance available from Sharp for network installation. On-site network installation assistance can be obtained on an open market basis through a separate
contract from the local dealer. Contact your Sharp Representative with any questions. A Digital Site Survey is required.
27
5/14
MX-M314N / MX-M354N
SUPPLY PRICING
Units Per
Carton
-
Model
Description
MXM260SupplyKit Start-up Supply Kit - 1 Toner and 1 Developer
MX-312NT
MX-312NV
MX-312NV
Black Toner - Cartridge
Black Developer - Cartridge (MX-M264N)
Black Developer - Cartridge (MX-M314N / MX-M354N)
Staples
MX-SCX1
AR-SV1
Staples - Carton (for MX-FN23 Finisher)
Stamp Cartridge (requires AR-SU1)
1 Ctg.
1 Ctg.
1 Ctg.
3 Cartridges
2 Cartridges
Estimated
Yield
-
Purchase
Price
$123.80
25,000
75,000
100,000
101.50
22.30
22.30
5,000 / Ctg.
64.00
56.00
FULL SERVICE ANNUAL MAINTENANCE
For purchased and leased equipment. Includes all parts, photoconductors, labor and all consumable items except toner, developer, paper and staples.
MX-M314N / MX-M354N
Plan
LV
HV
MX-DS16 / MX-DS17 / MX-DE17 / MX-DE18
MX-TE10 / MX-FN23 / MX-TR11 / MX-FR37U / MX-PK11
MX-PF10 / MX-AMX1 / MX-AMX2 / MX-AMX3 / MX-FX11
MX-FWX1 / MX-KB14N / MX-HD12 / AR-D5133NT
Zone 1
0 - 25 Miles
$456.00
810.00
Zone 2
26 - 50 Miles
$540.00
972.00
Annual Copy
Allowance
48,000
90,000
Excess Copy
Charge
0.0095
0.0090
Included
Included
Included
-
-
Included
-
-
Included
Included
-
-
Included
Included
-
-
FULL SERVICE ANNUAL MAINTENANCE
Supplies Included
For purchased and leased equipment. Includes all parts, photoconductors, labor and all consumable items except paper and staples.
MX-M314N / MX-M354N
28
Annual Copy
Allowance
Zone 1
0 - 25 Miles
Excess Copy
Charge
Zone 2
26 - 50 Miles
Excess Copy
Charge
48,000
$576.00
0.0120
$662.40
0.0138
5/14
Rental Pricing
29
5/14
MX-M314N / MX-M354N Digital Copier
RENTAL (S.I.N. 51-55)
Includes all Parts, Photoconductors, Labor and consumable items except Staples and Paper.
Monthly Rental
12
Months
24
Months
36
Months
48
Months
60
Months
B&W
Copies
Included
B&W
Overage
MX-M314N
31 PPM Networked Digital Duplex Copier
$ 317.80
$ 187.60
$ 144.40
$ 122.90
$ 110.20
3,000
$0.0120
MX-M354N
$ 335.30
$ 197.00
$ 151.10
$ 128.30
$ 114.80
3,000
$0.0120
MX-DS16
10.50
5.60
4.00
3.20
2.70
MX-DS17
13.30
7.10
5.10
4.10
3.50
MX-DE17
33.00
17.80
12.70
10.20
8.70
MX-DE18
44.70
24.00
17.20
13.80
11.70
MX-TE10
MX-FN23
Inner Finisher
8.70
4.70
3.40
2.70
2.30
74.00
39.80
28.40
22.80
19.40
MX-TR11
Job Separator Tray
2.90
1.60
1.10
0.90
0.80
MX-FR37U
26.90
14.50
10.30
8.30
7.10
MX-FR37
32.60
17.50
12.50
10.00
7.10
MX-PK11
24.90
13.40
9.60
7.70
6.50
MX-PF10
Bar Code Font Kit
35.40
19.00
13.60
10.90
9.30
AR-SU1
9.00
4.80
3.50
2.80
2.40
MX-AMX1
21.50
11.50
8.20
6.60
5.60
MX-AMX2
21.50
11.50
8.20
6.60
5.60
MX-AMX3
11.60
6.20
4.40
3.60
3.00
MX-FX11
59.50
32.00
22.90
18.30
15.60
MX-FWX1
32.00
17.20
12.30
9.90
8.40
AR-D5133NT
10.70
5.80
4.10
3.30
2.80
41.20
23.80
22.20
12.80
15.80
9.10
12.70
7.30
10.80
6.20
MX-KB14N
MX-HD12
Hard Disk Drive Expansion Kit (when installed, data can be
overwritten up to seven times)
*Customer site installation/training includes set-up as printer/copier ready for network installation by customer Network Administrator, with customer telephone assistance available
from Sharp for network installation. On-site network installation assistance can be obtained on an open market basis through a separate contract from the local dealer. Contact your
Government Account Manager with any questions. A Digital Site Survey is required.
30
5/14
Flat Rate Pricing
31
5/14
FLAT RATE (S.I.N. 51-100F)
12
Months
24
Months
Monthly Rental
36
48
Months
Months
60
Months
MX-M314N
$ 348.10
$ 217.80
$ 174.60
$ 153.20
$ 140.40
MX-M354N
$ 383.70
$ 245.30
$ 199.50
$ 176.70
$ 163.10
MX-DS16
10.50
5.60
4.00
3.20
2.70
MX-DS17
13.30
7.10
5.10
4.10
3.50
MX-DE17
33.00
17.80
12.70
10.20
8.70
MX-DE18
44.70
24.00
17.20
13.80
11.70
MX-TE10
MX-FN23
Inner Finisher
8.70
4.70
3.40
2.70
2.30
74.00
39.80
28.40
22.80
19.40
MX-TR11
Job Separator Tray
2.90
1.60
1.10
0.90
0.80
MX-FR37U
26.90
14.50
10.30
8.30
7.10
MX-FR37
32.60
17.50
12.50
10.00
8.60
MX-PK11
24.90
13.40
9.60
7.70
6.50
MX-PF10
Bar Code Font Kit
35.40
19.00
13.60
10.90
9.30
AR-SU1
9.00
4.80
3.50
2.80
2.40
MX-AMX1
21.50
11.50
8.20
6.60
5.60
MX-AMX2
21.50
11.50
8.20
6.60
5.60
MX-AMX3
11.60
6.20
4.40
3.60
3.00
MX-FX11
59.50
32.00
22.90
18.30
15.60
MX-FWX1
32.00
17.20
12.30
9.90
8.40
AR-D5133NT
10.70
5.80
4.10
3.30
2.80
41.20
23.80
22.20
12.80
15.80
9.10
12.70
7.30
10.80
6.20
MX-KB14N
MX-HD12
*Customer site installation/training includes set-up as printer/copier ready for network installation by customer Network Administrator, with customer
telephone assistance available from Sharp for network installation. On-site network installation assistance can be obtained on an open market basis through
a separate contract from the local dealer. Contact your Government Account Manager with any questions. A Digital Site Survey is required.
32
5/14
Cost Per Copy Pricing
33
5/14
COST PER COPY (S.I.N. 51-100C)
Monthly Rental
12
Months
24
Months
36
Months
48
Months
60
Months
B&W
Copies
Included
B&W
Overage
MX-M314N
$ 342.00
$ 211.80
$ 168.60
$ 147.10
$ 134.40
5,001
$0.0120
MX-M354N
$ 359.50
$ 221.20
$ 175.30
$ 152.50
$ 139.00
5,001
$0.0120
MX-DS16
10.50
5.60
4.00
3.20
2.70
MX-DS17
13.30
7.10
5.10
4.10
3.50
MX-DE17
33.00
17.80
12.70
10.20
8.70
MX-DE18
44.70
24.00
17.20
13.80
11.70
MX-TE10
MX-FN23
Inner Finisher
8.70
4.70
3.40
2.70
2.30
74.00
39.80
28.40
22.80
19.40
MX-TR11
Job Separator Tray
2.90
1.60
1.10
0.90
0.80
MX-FR37U
26.90
14.50
10.30
8.30
7.10
MX-FR37
32.60
17.50
12.50
10.00
8.60
MX-PK11
24.90
13.40
9.60
7.70
6.50
MX-PF10
Bar Code Font Kit
35.40
19.00
13.60
10.90
9.30
AR-SU1
9.00
4.80
3.50
2.80
2.40
MX-AMX1
21.50
11.50
8.20
6.60
5.60
MX-AMX2
21.50
11.50
8.20
6.60
5.60
MX-AMX3
11.60
6.20
4.40
3.60
3.00
MX-FX11
59.50
32.00
22.90
18.30
15.60
MX-FWX1
32.00
17.20
12.30
9.90
8.40
AR-D5133NT
10.70
5.80
4.10
3.30
2.80
41.20
23.80
22.20
12.80
15.80
9.10
12.70
7.30
10.80
6.20
MX-KB14N
MX-HD12
*Customer site installation/training includes set-up as printer/copier ready for network installation by customer Network Administrator, with customer telephone assistance available
from Sharp for network installation. On-site network installation assistance can be obtained on an open market basis through a separate contract from the local dealer. Contact your
Government Account Manager with any questions. A Digital Site Survey is required.
34
5/14
Discontinued Maintenance
35
5/14
GOVERNMENT ACCOUNT PROGRAM
G.S.A. Contract GS-25F-0037M
FULL SERVICE ANNUAL MAINTENANCE (S.I.N. 51-57) - DISCONTINUED MODELS
Full Service Annual Maintenance*
Model
Annual Copy
Allowance
Zone 1
Zone 2
(0 - 25 Miles)
(26 - 50 Miles)
Excess Copy
Charge
Monochrome Models
AR-M162
AR-M162
AR-M237 / AR-M277
AR-M237 / AR-M277
AR-M257 / AR-M317
AR-M257 / AR-M317
AR-P350
AR-P350
AR-P450
AR-P450
AR-M355N / AR-M355U / MX-M350N / MX-M350U
MX-M623U
MX-M623U
MX-M623U
MX-M753U
MX-M753U
MX-M753U
MX-M850 / MX-M950 / MX-M1100
MX-M850 / MX-M950 / MX-M1100
MX-M850 / MX-M950 / MX-M1100
24,000
60,000
48,000
90,000
48,000
90,000
150,000
300,000
96,000
150,000
72,000
150,000
300,000
96,000
150,000
300,000
120,000
300,000
480,000
180,000
360,000
180,000
360,000
540,000
240,000
420,000
600,000
240,000
420,000
600,000
480,000
720,000
960,000
$240.00
$540.00
$456.00
$810.00
$456.00
$810.00
$1,361.00
$2,267.00
$874.00
$1,350.00
$655.00
$1,350.00
$2,250.00
$874.00
$1,350.00
$2,250.00
$636.00
$1,500.00
$2,304.00
$954.00
$1,800.00
$954.00
$1,800.00
$2,592.00
$1,272.00
$2,100.00
$2,880.00
$1,272.00
$2,100.00
$2,880.00
$1,680.00
$2,376.00
$3,072.00
$264.00
$627.00
$540.00
$972.00
$540.00
$972.00
$1,632.00
$2,720.00
$1,049.00
$1,620.00
$786.00
$1,620.00
$2,700.00
$1,049.00
$1,620.00
$2,700.00
$763.00
$1,800.00
$2,765.00
$1,145.00
$2,160.00
$1,145.00
$2,160.00
$3,110.00
$1,526.00
$2,520.00
$3,456.00
$1,526.00
$2,520.00
$3,456.00
$2,016.00
$2,851.00
$3,686.00
.0100
.0095
.0095
.0090
.0095
.0090
.0091
.0076
.0091
.0090
.0091
.0090
.0075
.0091
.0090
.0075
.0053
.0050
.0048
.0053
.0050
.0053
.0050
.0048
.0053
.0050
.0048
.0053
.0050
.0048
.0035
.0033
.0032
12,000
36,000
60,000
24,000
72,000
150,000
24,000
72,000
150,000
60,000
240,000
420,000
$240.00
$342.00
$540.00
$480.00
$655.00
$1,350.00
$480.00
$655.00
$1,350.00
$1,080.00
$1,800.00
$2,940.00
$288.00
$410.00
$648.00
$576.00
$786.00
$1,620.00
$576.00
$786.00
$1,620.00
$1,296.00
$2,160.00
$3,528.00
.0200
.0095
.0090
.0200
.0091
.0090
.0200
.0091
.0090
.0180
.0075
.0070
Color Models
MX-2300N / MX-2700N Color
MX-2300N / MX-2700N B/W
MX-2300N / MX-2700N B/W
MX-3501N / MX-4501N B/W
MX-3501N / MX-4501N B/W
MX-4101N / MX-5001N B/W
MX-4101N / MX-5001N B/W
MX-6200N - Color
MX-6200N - B/W
MX-6200N - B/W
* For purchased and leased equipment. Includes all Parts, Photoconductors, Labor and all consumable items except Toner, Developer, Staples and Paper.
AR-CF2
AR-F14N
AR-F15
AR-F16
AR-FN5N/A
AR-FN6
AR-FN7
AR-FX12
AR-FX5
36
$96.00
$96.00
$96.00
$120.00
$84.00
$84.00
$96.00
$84.00
$85.00
$110.00
$110.00
$110.00
$144.00
$96.00
$96.00
$110.00
$96.00
$97.00
5/14
G.S.A. Contract GS-25F-0037M
FULL SERVICE ANNUAL MAINTENANCE (S.I.N. 51-57) - DISCONTINUED MODELS
Full Service Annual Maintenance*
Model
AR-FX7
AR-FX8
AR-MS1
AR-P17
AR-P27
MX-CFX1
MX-FNX1
MX-FNX2
MX-FNX3
MX-FNX4
MX-PEX2
Annual Copy
Allowance
Zone 1
Zone 2
(0 - 25 Miles)
(26 - 50 Miles)
$84.00
$84.00
$84.00
$145.00
$144.00
$96.00
$84.00
$96.00
$84.00
$96.00
$600.00
Excess Copy
Charge
$96.00
$96.00
$96.00
$170.00
$168.00
$110.00
$96.00
$110.00
$96.00
$110.00
$700.00
* For purchased and leased equipment. Includes all Parts, Photoconductors, Labor and all consumable items except Toner, Developer, Staples and Paper.
37
5/14
Discontinued Supplies
38
5/14
Copier Supplies - Discontinued Models (S.I.N. 51-101-2)
Black Toner
Digital Copiers
AR-310MT
BLACK (Carton - 10 Bottles)
AR-235 / AR-275 / AR-M208N / AR-M237/ AR-M277 / AR-M257 / AR-M317
250,000
$1,015.00
AR-202MT
AR-450MT
AR-163 / AR-164 / AR-207 / AR-M162
AR-M350 / AR-M450 / AR-P350 / AR-M280N+ / AR-M280U+
130,000
270,000
$733.00
$628.00
AR-455MT
AR-M355NA / AR-M355NB / AR-M355NCT / AR-M355UA / AR-M355UB /
AR-M355UCT / AR-M455NA / AR-M455NB / AR-M455NCT / AR-M455UA /
AR-M455UB / AR-M455UCT / MX-M350 / MX-M450
270,000
$814.00
AR-621MTA
MX-753NT
MX-850NT
BLACK (1 Bottle)
BLACK (1 Bottle)
AR-M550 / AR-M620 / AR-M700 / MX-M550 / MX-M620 / MX-M700
MX-M623 / MX-M753
MX-M850 / MX-M950 / MX-M1100
830,000
83,000
120,000
$1,060.00
$106.00
$164.00
Estimated
Yield
Purchase
Price
300,000
30,000
$236.00
$27.00
500,000
$261.00
50,000
$30.00
1,000,000
100,000
$249.00
$29.00
Black Developer
39
Model
Description
For Model(s)
Digital Copiers
AR-202MD
AR-202ND
BLACK (1 Bottle)
AR-271MD
BLACK (Carton - 10 Pkgs)
AR-271ND
BLACK (1 Bottle)
AR-450MD
AR-450ND
BLACK (1 Bottle)
AR-163 / AR-164 / AR-207 / AR-M162
AR-163 / AR-164 / AR-207 / AR-M162
AR-235 / AR-275 / AR-M208N / AR-M237/ AR-M277 / AR-M257 /
AR-M317
AR-235 / AR-275 / AR-M208N / AR-M237/ AR-M277 / AR-M257 /
AR-M317
AR-M350 / AR-M450 / AR-P350 / AR-M280N+ / AR-M280U+
AR-M350 / AR-M450 / AR-P350 / ARM280N+ / AR-M280U+
AR-455MD
1,000,000
$320.00
AR-455ND
BLACK (1 Bottle)
100,000
$37.00
AR-620MD
AR-620MD
MX-753NV
MX-850NV
BLACK (1 Bottle)
BLACK (1 Bottle)
AR-M550 / MX-M550
AR-M620 / AR-M700 / MX-M620 / MX-M700
MX-M623 / MX-M753
MX-M850 / MX-M950 / MX-M1100
125,000
150,000
250,000
500,000
$381.00
$381.00
$76.20
$109.00
5/14
Copier Supplies - Discontinued Models (S.I.N. 51-101-2)
MX-2300N / MX-2700N / MX-3501N / MX-4501N
Units Per
Carton
Estimated
Yield
Purchase
Price
Black Toner (MX-2300N / MX-2700N)
Black Toner (MX-3501N / MX-4501N)
Cyan Toner Cartridge
Magenta Toner Cartridge
Yellow Toner Cartridge
1 Cartridge
1 Cartridge
1 Cartridge
1 Cartridge
1 Cartridge
18,000
36,000
15,000
15,000
15,000
$48.50
$64.00
$95.00
$95.00
$95.00
Black Developer
Color Developer (1 each color C/M/Y)
1 Package
1 Package
150,000
150,000
$22.90
$396.20
Black Toner Cartridge
1 Cartridge
1 Cartridge
1 Cartridge
1 Cartridge
36,000
15,000
15,000
15,000
$64.00
$95.00
$95.00
$95.00
Black Developer
1 Cartridge
1 Cartridge
150,000
100,000
$22.90
$396.20
Black Toner Cartridge
1 Cartridge
1 Cartridge
1 Cartridge
1 Cartridge
42,000
32,000
32,000
32,000
$50.40
$174.90
$174.90
$174.90
Black Developer
1 Cartridge
1 Cartridge
300,000
100,000
$44.50
$396.20
Toner
MX-27NTBA
MX-45NTBA
MX-27NTCA
MX-27NTMA
MX-27NTYA
Developer
MX-27NVBA
MX-27NVSA
MX-4101N / MX-5001N
Toner
MX-50NTBA
MX-31NTCA
MX-31NTMA
MX-31NTYA
Developer
MX-31NVBA
MX-31NVSA
MX-6200N
Toner
MX-70NTBA
MX-70NTCA
MX-70NTMA
MX-70NTYA
Developer
MX-70NVBA
MX-70NVSA
40
5/14
HEIGHTENED SECURITY ENSURES CONFIDENTIALITY
“Most Secure MFP Range”
2009 Award
6th Consecutive Year
Sharp’s industry-leading document and device protection
ensures confidentiality and safeguards your assets.
Authority Groups and Access Control
Advanced account management enables administrators to set authority groups for access to features of the new Frontier workgroup laser printers.
Administrators can control which department, for instance, has full printing access. Walk up users enter a code, Local Name and Password, or
LDAP User Authentication to access the features assigned to their group. Users can also login utilizing a USB enabled card reader for magnetic
stripe cards or proximity cards.*
Data Erase and Encryption*
To help protect your data, Sharp MFPs offer an optional data security kit that encrypts document data using AES (Advanced Encryption
Standard) encryption. The data security kit erases the temporary memory on the hard drive by overwriting the encrypted data up to seven
times, offering an unprecedented level of assurance. Additionally, the data security kits for these models comply to the new IEEE 2600TM-2008
security standard for hardcopy devices. This new standard specifies security requirements and provides a new international reference to
assess contemporary MFP security.
Control Device Access Over the Network
To help restrict access to the device over the network, Sharp MFPs offer IPsec, SMB and extended support for SSL Encryption (Secure Sockets
Layer), IP/MAC address filtering, IEEE 802.1x authentication, protocol enable/disable and port management for maximum security.
Documents Remain Confidential
To help protect your printed documents from unauthorized viewing, Sharp MFPs offer encrypted PDF files for printing, as well as Confidential
Printing that requires users to authenticate to the device in order to print a queued document. So compliance with security standards and industry
regulations is easier.
Tracking and Auditing Information
Legislation and industry policies require companies to be more aware of information flow from their offices. Sharp offers both built-in and additional
hardware/software which allows users to control, access, and track usage of each device on the network.
These scalable security offerings aim to protect your intellectual property, preserve confidential information
and help your business to meet regulatory requirements, such as the Health Insurance Portability
and Accountability Act (HIPAA), and the Gramm Leach Bliley Act (GLB).
For additional information visit: www.sharpusa.com/security.
Protect Your Data
As the leader in office equipment security, Sharp makes it easy for
any business or government entity to safely deploy and facilitate
secure printed documents.
41
* Some features may require optional equipment.
5/14
ENVIRONMENTAL CONSERVATION
Sharp’s ongoing commitment and dedication to developing ecofriendly document systems set a high standard for the industry
Designed with a Strong Commitment to Protecting the Environment
Sharp’s commitment to the environment
sets a high standard for the industry.
Our document systems utilize Sharp’s second generation micro-fine toner technology, which offers a lower
consumption rate than conventional toners. This also results in less packaging material and longer
replacement intervals. Additionally, all Sharp supplies are packaged using fully recyclable materials. Power
consumption on the Sharp MFPs is among the lowest in the industry and supports two different energy saving
modes to reduce or shut off power after a set interval. All Sharp document systems belong to the EnergyStar®
program, and RoHS program.
An Economical, Low Maintenance Color Document System That Makes Sense
Sharp MFPs are designed to accommodate both large and small office environments. With a compact
wingless design, the footprint of each base model is less than 25" x 27". Our new long-life consumable
parts and supplies minimize service intervals and down time, helping result in lower operating costs.
Sharp’s Environmental Leadership
As a testament to our commitment to the environment, Sharp was a former recipient of the Excellence in
Partnership Green Contractor Award and the Evergreen Award from the U.S. Government’s General Services
Administration and the Coalition for Government Procurement.
The Green Contractor Award recognizes contractors that have made the best overall commitment to the
environment by offering environmentally friendly products and services or adhering to environmentally
sound manufacturing procedures.
The Evergreen Award identifies environmentally-friendly businesses and their efforts in recycling and
waste reduction practices. Please visit www.sharpusa.com/environment to learn more about our
environmental leadership.
Toner Recycling Program
As part of our commitment to preserving the environment, Sharp has partnered with a
zero waste to landfill recycler for recycling all Sharp consumables including cartridges,
bottles, waste collection containers and drum units. Customers can participate in
Sharp’s free Stop, Drop, Recycle Program by visiting our website:
www.sharpusacom/recycle.
42
5/14
Authorized Dealer
and
Branch Locations
43
5/14
SHARP ELECTRONICS CORPORATE HEADQUARTERS
Sharp Plaza, Box B
Mahwah, NJ 07495
(201) 529-8932
SHARP AUTHORIZED COPIER PRODUCT LOCATIONS
As of:
12/13/13
ALABAMA
Auburn
Birmingham
Dothan
Foley
Best Copy Procducts, Inc.
Business Electronics
U.S. Business Products
Copy Products Company
334-749-2378
205-942-6007
334-983-8735
251-970-2679
800-239-2679
Florence
Gadsen
Gulf Shores
Huntsville
Printers and Stationers
Dowdy's Office Equip. LLC
Southeastern Business Mach
256-764-8061
800-546-6477
251-970-2679
256-882-0190
Jasper
Mobile
Monroeville
Witcher Office Supply
Berney's Office Solutions
Doug Moorer Bus. Mach.
205-221-2536
251-660-0710
251-575-4816
ALASKA
Anchorage
Barrow
Fairbanks
Fairbanks
Arctic Office Products
Boynton Office Systems
Northern Business Machines
907-276-2322
907-457-4535
907-456-1912
907-459-0303
Juneau
Kenai
Ketchikan
Wasilla
Tongass Business Center
Tongass Business Center
Valley Business Machines, In
907-463-3860
907-276-2322
907-225-9015
907-376-5077
ARIZONA
Bullhead City/Mohave Valley
Flagstaff
Phoenix
Phoenix
Copy-All
Sharp Business Systems
Pacific Office Automation
Future Business Solutions
928-768-4771
928-213-9700
602-426-1400
602-454-1121
Phoenix
Prescott
Sierra Vista
Tempe
Valley Imaging Solutions
All Copy Products
480-303-9700
928-443-9500
520-458-1025
480-517-1100
Tempe
Tempe
Tempe
Tempe
Arizona Document Solutionss
Flex Print, Inc.
Uni-Copy Digital Business
480-967-3200
888-353-9774
480-303-9700
480-248-2600
Tucson
Tucson
Yuma
Yuma
Action Imaging Group
Hoppstetter’s Office Prod
Yuma Offce Equipment
520-408-4940
520-770-9700
928-782-3633
928-343-2298
ARKANSAS
Batesville
Fayetteville
Jonesboro
Dan Cook's, Inc.
AAA Business Machines
Forrest Office Machines, Inc.
870-698-1557
870-836-5018
479-442-4185
870-932-7852
Little Rock
44
Camden
Schwegmans Office Supply
Pine Bluff
Rogers
Searcy
Business World Inc.
South Arkansas Business
Copy World/DBA Preferred
Ideal Office Machines
501-374-7000
Solutions, Inc.
Business Systems
501-268-6909
870-879-6400
479-271-4111
5/14
As of:
12/13/13
CALIFORNIA
Foster City
Bakersfield
Bisbane
Brea
Alpine Business Equip
Select Business Systems
A 2 Z Business Systems
PCG Copiers
530-926-2244
661-397-2100
415-656-2400
877-635-8799
Brentwood
Burbank
Buena Park
Burlingame
Linnco Services
Image IV
ACS Digital Solutions
Atlantic Office Automation
925-516-2679
818-841-0756
714-773-9999
650-259-8088
Camarillo
The Performance Group
805-289-0010
Chico
Cathedral City
Valley Office Equipment
760-321-1560
Corona
Cerritos
Cerritos
NuWorld Business Systems
Choice Technical Services, In
800-729-8320
714-522-8123
Chico
Chula Vista
Tozier’s Office Products
Coastal Business Systems, Inc.
Copy Link
530-899-6977
619-258-1400
707-445-3095
619-424-8000
Cucamonga
Image IV
818-841-0756
Fresno
Cypress
MWB Business Systems
760-241-7979
Fresno
Eureka
707-445-3095
Fresno
Foster City
AM Copier Service
760-352-6007
Irvine
C.A. Reding Co.
Select Business Systems
Stanton Office Machines
Cell Business Equipment
559-275-4977
559-446-0123
209-224-2211
949-830-1400
Irvine
Irvine
LaMesa
Los Angeles
Image IV
ProData Imaging,Inc.
Velocity Imaging
Crown Business Systems
818-841-0756
949-851-5065
619-433-8000
323-937-5600
Orange
Orange
Oxnard
Pleasanton
360 Dynamic Technology
A-1 Tonertech, Inc.
Streamline Office Solutions
714-269-6089
714-998-4211
805-278-6501
877-PDS-COPY
Quincy
Rancho Cordova
Reading
Roseville
Scott Tanner Business Equip.
Action Repro Systems
530-283-1688
916-638-3272
707-445-3095
916-945-3000
Sacramento
Sacramento
Sacramento
Sacramento
Caltronics
Inland Business Systems
Smile Business Products
Tri County Business Systems
916-363-2666
916-928-0770
916-481-7695
831-753-1474
San Bernardino/Riverside
San Diego
San Diego
San Francisco
Advanced Copy Systems
Clary Business Machines
Technology Integrated Group
Digitech Office Automation
909-889-4006
858-552-0290
858-566-1900
415-706-7836
San Francisco
San Jose
Santa Fe Springs
San Leandro
Digital Image Solutions
Schoon Mfg Corporation
415-536-8300
408-436-5300
562-298-4310
510-895-1381
San Luis Obispo
Santa Ana
Santa Clara
Santa Rosa
Ultrex Business Products
Reprographics Fas Group
CPO LTD.
Simple Office Solutions
661-322-2468
714-686-1600
408-727-3310
707- 575-9429
Santee
South El Monte
Torrance
Torrance
Computer 1 Products of America
Pacifice Business Technologies
Total Corporation Solutions
619-258-1400
626-213-2400
310-787-8300
310-436-8600
Tustin
Van Nuys
Van Nuys
Van Nuys
Triumph Total Office Solutions
Business Machine Consultants
C&D Solutions, Inc.
Image 2000
714-544-2679
818-787-2622
818-781-8110
818-781-2200
Van Nuys
Ventura
Victorville
Walnut
Pacific Business Tech
Advanced Office Automation
Office Works
Copier Expo
818-786-8706
805-644-1900
760-291-7111
909-468-5434
CONNECTICUT
Guilford
Centerbrook
East Windsor
Aztec, XSE Group
CMS Copier Management
Duplicating Methods
203-453-9533
860-635-9795
860-767-0284 101
860-623-0650
North Haven
45
Middletown
ABM Business Systems
Southington
Supreme Copy
Automated Business Systems
203-239-6511
860-621-1825
5/14
As of:
12/13/13
COLORADO
Boulder
Lewan & Associates
303-447-0890
Denver
Lewan & Associates
303-759-5440
Grand Junction
UNLINK (H&H Business) Systems
970-243-8443
Silverthorne
Peak Performance Imaging Sol
970-262-2555
Colorado Springs
All Copy Products, Inc.
719-633-0481
Ft Collins
Lewan & Associates
970-484-8822
Greely
Colorado Springs
Denver
Lewan & Associates
719-635-8100
Glenwood Springs
Lewan & Associates
970-945-4900
Pueblo
All Copy Products, Inc.
303-295-0741
Grand Junction
Grand Valley Imaging System
970-245-1515
Silverthorne
Lewan & Associates
Lewan & Associates
Lewan & Associates
970-330-3003
719-542-6361
970-468-6464
Sterling
Journal Office Supply Co.
970-522-2755
DELAWARE
Wilmington
Hilyard's Inc.
302-995-2201
FLORIDA
Cape Coral
Clearwater
Crestview
Daytona Beach
Advanced Forms and Printing
Vandi Tech, Inc.
Captial Office Products
239-549-7578
941-812-8573
850-689-4300
386-238-1177
800-239-2679
Ft. Lauderdale
Fort Myers
Fort Walton Beach
Gainesville
Mosaic Business Solutions
Modular Document Solutions
B&B Office Products, Inc.
954-738-2417
800-849-5200
850-243-2679
352-335-3542
800-239-2679
Jacksonville
Jupiter
Key West
Lake Park
Leslie Total Office Solutions
Keys Office Equipment
Source One Solutions
904-637-0020
772-215-5818
305-294-3036
561-863-0044
Leesburg
Live Oak
Melbourne
Miami Lakes
Business Techs, Inc.
McCrimons Office Systems
Atlantic Business Comm.
352-326-3418
386-362-2171
321 259-7575
305-558-2721
Newburry
Orlando
Orlando
Panama City
Advanced Document Solutions
Modular Document Systems
352-637-1600
407-412-6929
800-881-6245
850-784-0032
Pensacola
Port Charlotte
St. Petersburg
Sarasota
Total Document Management
Laser Rite Bus Systems
850-432-1580
800-849-5200
888-418-6825
941-955-2737
Tampa
Tampa
Tampa
Vero Beach
Light Source Imaging Solutio
813-977-7278
813-637-8070
813-384-3881
772-562-5046
GEORGIA
Albany
Bainbridge
Brunswick
Tri-State Office Products
Herrin Document Sys. Inc.
229-903-9603
770-663-8400
229-246-3011
912-267-7802
Columbus
Dublin
Duluth
Duluth
Berney Office Solutions
Alexander Printing Co.
Standard Office Systems
Superior Photocopy
706-323-2464
478-272-6495
770-449-910
770-446-5325
Fayetteville
46
Alpharetta
Premier Business Solutions
Marietta
Savannah
Tifton
Alpha Copy Office Equipment
Southern Office Machines
Docuquest,Inc.
Ashley's Business Solutions
770-845-7108
770-919-8989
912-525-3555
229-386-4345
5/14
As of:
12/13/13
HAWAII
Aiea
Hilo
Hilo
Honolulu
Business Works of Hawaii
Business Automation
808-545-5540
808-935-9355
808-545-5540
Kona
Lihue
Wailuku
Copiers Hawaii, Inc.
808-847-1366
Wailuku
S&S Business Machines
Maui Office Machines & Furn
808-545-5540
808-245-9549
808-545-5540
808-242-8640
IDAHO
Idaho Falls
Lewiston
Post Falls
Twin Falls
Valley Office Systems
Inland NW Services
Northwest Office Tech
Magic Valley Bus. Sys.
208-529-2777
208-746-2557
208-769-7572
208-734-6181
ILLINOIS
Alton
Alton
Carbondale
Centralia
Watts Copy Systems
Williams Office Products
Stiles Office Solutions
Executive Business Prod
217-529-6697
618-462-1079
618-529-4950
618-533-5233
Champaign
Champaign
Chicago
Chicago
Bundy Business Machines
Watts Copy Systems
DPOE
Flex Print, Inc.
217-352-2114
217-529-6697
847-879-6400
312-410-9061
Chicago
Chicago
Chicago
Danville
Gordon Flesch Company
Impact Networking, LLC
Active Office Solutions
Danville Copy Systems
800-950-4718
847-785-2250
773-539-3333
217-431-2967
Danville
Decatur
Decatur
Downers Grove
Watts Copy Systems
Computer & Copier Center
Watts Copy Systems
Illinois Business Systems
217-529-6697
217-429-9250
217-529-6697
630-620-6024
Galesburg
Grayslake
Moline
Mundelein
Office Specialists, Inc.
Hansen Associates, Inc.
Advanced Bus. Systems
Cost/Copy Consultants, Inc.
309-342-7711
847-986-3500
309-797-1231
847-949-5681 - fax
Olney
Springfield
Springfield
Sterling
Miller Office Equipment
CDS Office Technologies
Watts Copy Systems
SBM Business Equip. Ctr.
618-392-5521
217-528-8936
217-529-6697
815-625-4375
INDIANA
Chesterton
Columbus
Evansville
Evansville
Kramer Leonard Inc.
Jim Gordon, Inc.
Alpha Laser Imaging
Royal Office Products
219-926-1171
812-372-7871
812-475-1644
812-423-6475
Fort Wayne
South Bend
Indianapolis
Tipton
Allen Business Machines
U.S. Business Systems, Inc.
J.R. Ramsay
260-744-4259
575-264-3065
317-844-0033
765-675-4569
Washington
Hudson Office Solutions, Inc.
812-254-0495
IOWA
Boone
Des Moines
Dubuque
Access Systems
Imaging Technologies
Midwest Business Prod.
515-268-8731
319-754-4735
515-243-1999
563-556-8736
Marshalltown
47
Burlington
Select Office Systems
Ottumwa
Sioux City
Waterloo
Premier Office Equipment
Bailey Office Equipment
Midwest Office Atuomation
Iowa Business Machines
641-752-1200
641-684-6528
712-277-4555
319-251-1029
5/14
As of:
12/13/13
KANSAS
Emporia
Garden City
Goodland
Hays
Heartland Office Systems
Office Solutions, Inc.
Journal Office Supply
Northwestern Off. Supply
620-343-7470
620-276-3131
785-890-6900
785-625-7323
Kansas City
Kansas City
Liberal
Overland Park
EBE
GFI Digital, Inc
Southern Office Supply
Knighton Business Solutins
913-577-8100
913-647-5620
620-626-4300
913-341-2841
Pratt
Topeka
Topeka
Wichita
Bolen Office Supply
Century United Co.
Logan Business Machines
Docuforce
620-672-7535
785-267-4555
785-233-1102
316-636-5400
Winfield
Galaxie Business Equipment
620-221-3469
KENTUCKY
Campbellsville
Purcell's Office Equip.
270-465-8502
Lexington
Cawood
Harlan
Lexington
Ball Office Machines
Ball Office Machines
Central Business Systems
606-573-0548
606-573-0548
859-276-1690
Lenexa
Louisville
Louisville
Standard Business Machines
EBE
Miller Company
XBE-Inc.
859-254-7331
913-577-8100
502-254-5200
502-899-1969
Owensboro
Tri-State Mailing Systems
270-683-9249
LOUISIANA
Abbeville
Baton Rouge
Baton Rouge
Houma
Piazza Office Supply
Allfax Specialties, Inc.
Applied Business Concepts
A&E Office Machines
337-893-0807
225-751-5132
225-752-1195
985-851-2777
Lafayette
Lafayette
Monroe
Morgan City
Technocopy
A&E Office Machines
Executive Officelinx
A&E Office Machines
337-993-2679
337-983-9536
318-322-1951
985-384-0336
Shreveport
St. Rose
Stuart’s Inc.
Allfax Specialties, Inc.
318-869-3595
504-443-0188
MAINE
Brockton
Brunswick
Scarborough
Scarborough
WB Mason Company
BEK, Inc
Seacoast Bus. Machines
Smith Office Systems, Inc.
508-436-8273
866-423-5462
207-883-7427
207-205-3065
Westbrook
UBIQ Office Systems
207-774-7171
MARYLAND
Beltsville
Hagerstown
Lanham
Reliable Office Technology
WPS
Digital Copier Ass. Corp.
301-210-3200
301-695-0464
800-875-1977
301-577-1021
La Vale
Linthicum
McHenry
Owings Mills
Queen City Business Systems
Laserline, Inc.
Reliable office Technologies
Centric Business Systems
301-759-4700
410-636-1700
800-564-0989
410-902-3300
Potomac
48
Fredrick
Centric Business Systems
Rockville
Salisbury
Salisbury
CAPX Solutions, LLC
The Computer Shop, Inc.
Inacom Information Systems
301-365-3040
301-881-4777
410-543-8200
410-543-8200
5/14
As of:
12/13/13
MASSACHUSETTS
Burlington
East Windsor
West Yarmouth
Woburn
Duplicating Methods
Cape Cod Copiers
Atlantic Image Machines
781-272-2034
860-623-0650
508-778-0885
781-938-9720
MICHIGAN
Ann Arbor
Commerce Township
Farmington Hills
Farwell
University Office Equipment
Typewriter Office Equipment
Sterling Office System
Advanced Business Mach.
734-434-5900
248-650-4802
248-426-6200
989-348-8717
Grand Rapids
Jackson
Kalamazoo
Kentwood
Kraft Business Systems, Inc.
American Office Solutions
Cornerstone Office
Underwood Distributing
616-915-6908
517-783-2855
269-321-9442
616-245-1867
Lansing Marquette
Muskegon
Oscoda
American Office Solutions
U P Office Equip. Sys. Co.
Office Machines Co.
Alexander Business Machine
517-337-9000
906-226-2558
231-726-2198
989-739-9178
Port Huron
Saginaw
Saginaw
St. Joseph
Kerr-Albert, Inc.
Beckett Business Products
Tri-City Office Machines
Parrett Company
810-984-4129
989-793-1529
989-792-2041
269-42-0505
Traverse City
Wixom
Network Business Solutions
Image Business Solutions
231-946-8808
248-669-0221
MINNESOTA
Bloomington
Burnsville
Detroit Lakes-Bemidji
Duluth
Document Technology Solutions
Coordinated Business Systems
Marco Business Products
Technicopy Integrate Off Sol
952-891-2314
952-894-9460
218-847-1395
218-722-3111
Eagan
Eden Prairie
Mankato
Minneapolis/St. Paul
Crabtree Companies, Inc.
Copy Images, Inc.
651-688-2727
952-646-2913
507-386-8623
612-634-6115
Mendota Heights
Minnetonka
Rochester
Rochester
Laser Technologies
Advanced Imaging Solutions
A+ Imagining
Office Solution Providers, Inc
952-888-7375
952-930-1882
507-292-8888
507-285-1970
Worthington
507-372-7774
MISSISSIPPI
Clarksdale
Flowood
Gulfport
McComb
Southern Duplicating
Approved Document Services
So. MS Business Mach
Pike Business Machines
662-624-2976
601-932-0340
228-864-4845
601-684-7855
Meridian
New Albany
Southern Business Equip.
Copywrite, Inc.
601-485-2447
662-534-2683
MISSOURI
Hillsboro
Joplin
Kansas City
GFI Digital, Inc.
Lakeland Office
EBE
636-797-3501
573-659-8914
417-782-1316
913-577-8100
Kansas City
GFI Digital, Inc
Lebanon
Page Office Supplies
913-647-5620
417-532-4012
St. Louis
49
Jefferson City
SCI Business Products
Neosho
St. Joseph
Ozark Business Systems
Copyrite Image Solutions
417-451-4440
816-364-7914
Sikeston
GFI Digital, Inc.
Scheffers’ Office
314-997-6300
573-472-2422
5/14
As of:
12/13/13
MONTANA
Billings
Great Falls
Havre
Kalispell
Midland Office Equipment
Preferred Office Equipment
Office Equipment Co.
Office Solutions & Services
406-252-2141
406-454-1391
406-265-9611
406-752-8520
Lewistown
Missoula
Plentywood
Flament Office Products
Office Solutions & Services
Gaffaneys Of Montana
406-538-5422
406-541-2020
406-765-2131
NEBRASKA
Beatrice
Columbus
Grand Island
Freemont
Eakes Office Products
Eakes Office Products Ctr
402-228-7202
402-564-2679
308-382-8026
402-941-5001
Hastings
Kearney
Lincoln
Lincoln
Eakes Inc.
Midwest Office Automation
402-463-6801
308-234-2538
402-438-6700
402-420-3020
McCook
Norfolk
Norfolk
North Platte
Western Office Products
Eakes Inc.
308-345-5447
402-371-2108
800-383-0455
308-534-7800
Omaha
Omaha
Omaha
Omaha
Action Business Corporation
Better Business Equipment
402-391-1555
402-393-666
402-438-6700
402-991-6729
York
402-362-5442
NEVADA
Fallon
Las Vegas
Las Vegas
Las Vegas
Office Products, Inc.
JB Print Solutions
Les Olson Company
Image 2000
775-423-5403
702-448-3974
702-932-7431
702-795-7476
NEW HAMPSHIRE
Barrington
Bedford
Dover
Manchester
Seacoast Business Systems
Formax
United Business Mach
207-883-7427
603-623-7845
603-749-5807
603-668-8660
Newport
New London Copy Specialist, Inc.
603-863-9042
NEW JERSEY
Absecon
Bridgewater
Edison
Superior Office Systems
609-652-0600
888-841-7610
201-529-8644
732-738-0093
Fairfield
Farmingdale
Hamilton
Howell
United Business Systems
Shore Business Solutions
Prior & Nami Business Sys
973-276-6299
732-280-1333
609-584-5255
201-529-8644
Mahwah
Mountainside
Roselle
Saddle Brook
Interactive Office Systems
Advanced Office Systems
Ameritechnology
201-529-8644
908-232-4467
908-298-0220
201-258-7301
Succasunna
50
Branchburg
Mossman’s Business
Whippany
American Office Equipment
Alltech Business Sys
862-244-4188
973-386-8989
5/14
As of:
12/13/13
NEW MEXICO
Alamogordo
Albuquerque
Albuquerque
Albuquerque
Spectrum Imaging Systems
Imaging Concepts of NM
Southwest Copy Systems
575-439-1088
505-828-2679
505-924-9700
505-344-8211
Artesia
Carlsbad
Clovis
Farmington
Sparks Copy Systems
Sparks Office Supply, Inc.
The Office Center
Durango Office Supply
505-748-9020
505-885-3146
505-763-5589
970-247-7995
Las Cruces
Portales
Santa Fe
Santa Fe
The Office Center
Crumbacher Business Systems
Documation Inc.
575-522-6776
505-356-4477
505-820-6007
505-438-0123
Santa Fe
Silver City
Imaging Concepts of NM
505-424-1500
575-388-1864
NEW YORK
Albany
Binghamton
Bohemia
Comdoc, Inc.
Ebe Office Source
Eastern Business Sys
518-452-2600
716-689-0202
607-723-0000
631-567-8111
Brooklyn
Buffalo
Deer Park
Delhi
World Trade Office Solutions
Eagle Systems, Inc.
Specialty Business Machines
Delaware Business System
212-267-0500
716-893-0506
631-234-6080
607-746-3533
Elmsford
Garden City Park
Hauppauge
Hewlett
Sapphire Office Solutions
US Business Technology
Workplace Document Solutions
Business Equipment Solution
914-332-010
516-233-3800
631-273-7500
516-406-2599
Islip Terrace
Long Island
New Hampton
New York City
South Shore Office Products
Right Click Inc.
CPI Copiers
Central Business Solutions
631-581-5000
212-518-3938
845-342-1787
646-223-1044
New York City
New York City
New York City
New York City
Century Copier Systems
Executive Color Systems
Integrated Business Solutions
LDI Color Tool Box
212-779-7171
212-302-3555
212-470-3818
516-877-9100
New York City
New York City
New York City
New York City
Office Automation Systems
RDI Solutions
Parallel Document Systems
212-714-2233
917-968-8094
887-237-9470
212-375-9200
New York City
New York City
New York City
Plainview
Specialty Business Machines
Superior Office Systems
Universal Business Solutions
Central Business Systems
212-587-9600
212-695-5588
212-643-4808
631-249-1990
Plattsburgh
Rensselaer
Ronkonkoma
Schaghticoke
Lockrow’s, Inc.
Albany Cash Register
Office Document Solutions
Quality Retail Systems, Inc.
518-563-4900
518-283-9679
631-245-8424
800-753-7702
Schenectady
Schenectady
Syossett
Syracuse
Eastern Office Supply
Business Information Systems
Eastern Copy Products
518-377-8000
800-244-0790
516-682-8383
315-474-7000
Tonawanda
Valhalla
Wappinger Falls
Waterford
TC Technologies
Aztec, XSE Group
Atlas Star Ltd.
Universial Office Products
716-743-9900
800-846-4100
845-297-0078
518-238-1315
Watertown
51
Amherst
Metroland Business Mach
Watertown
Woodbury
Yorktown Heights
Advanced Business
Northern Copy Products
Leslie Digital Imaging LLC
American Digital Imaging
315-788-7989
315-788-8040
516-877-9100
914-962-5200
5/14
As of:
12/13/13
NORTH CAROLINA
Ashville
Ashville
Charlotte
Durham
Benchmark Doc. Solutions
Total Laser Care of NC
828-684-2448
828-650-9755
704-523-3333
919-957-1801
Fayetteville
Gastonia
Greensboro
Greensboro
Advanced Copier Tech. Inc.
COECO
Gray and Creech, Inc.
910-764-9375
704-868-3022
336-271-3040
336-691-0203
Greensboro
Greensboro
Hickory
Morrisville
Triad Bus Solutions LLC
336-275-1011
336-275-1011
828-466-1312
919-465-3123
Raleigh
Raleigh
Rockingham
Rocky Mount
COECO
Triad Bus Solutions LLC
Sandhills Office Systems, Inc
COECO
919-821-4050
919-465-3123
910-895-2669
252-977-1121
Wilmington
Winston Salem
COECO
910-791-1959
336-759-0212
NORTH DAKOTA
Bismarck
Grand Forks
Fargo
Fargo
G.R. Graphics
G.R. Graphics
701-282-8195
701-775-0611
701-237-0256
701-282-8195
701-222-4427
Fargo
Minot
Williston
A&B Business
Gaffaney's of Minot
Gaffaney's of Williston
701-235-5217
701-852-3381
701-572-6381
OHIO
Akron
Celina
Cincinnati
MOS
Four-U-Office Supplies, Inc.
ABS Business Products, Inc.
800-281-8016
740-676-2943
419-586-5393
513-769-7800
Cincinnati
Cincinnati
Cleveland
Millenium Business System
Comdoc
American Copy Equipment
513-924-9600
513-247-7986 216-642-9555
Cleveland
Cleveland
Fast Solutions, Inc.
OCG Telecom
440-743-7430
513-588-2828
Dublin
Franklin
Columbus
ABS Business Products, Inc.
614- 224-2679
Greenville
Cleveland
Applied Laser Tech
216-663-8181
Columbus
Comdoc
614-628-8400 Holland
Gordon Flesch
Consolidated Business
Loudy Office Machines
MT Business Technologies
614-789-5700
513-423-6591
937-548-1818
419-529-6100
Holland
Lima
Medina
Mentor
OBM Limited
Perry Corporation
American Copy Equipment
Metropolitan Bus. Mach.
419-861-8000
419-228-1360
330-722-9555
440-942-3323
North Canton
North Canton
Painesville
Toledo
COPECO, Inc.
Copier Consultants, Inc.
IGM Copy Products
MT Business Technologies
330-499-7337
330-497-4724
440-352-3237
419-476-7492
Uniontown
52
Bellaire
ImagePro
West Chester
Youngstown
Zanesville
Comdoc, Inc
Valley Office Solutions
Professional Service Tech.
330-899-8000
317-844-0033
330-729-1000
740-452-8901
5/14
As of:
12/13/13
OKLAHOMA
Enid
Lawton
Miami
Norman
Copiers Plus
A-OK Office Systems
Lakeland Office Sys., Inc.
Sooner Copy Machines
580-234-6363
580-357-4700
918-540-2488
405-364-7700
Oklahoma City
Oklahoma City
Stillwater
Oklahoma City
Smart Image Systems
Summit Business Systems
B & C Business Products
Rk Black, Inc.
405-619-0999
405-946-6510
405-372-3882
405-943-9801
Tulsa
Tulsa
Tulsa
War Acres
Document Imaging System
Preferred Business Systems
Summit Business Systems
Fuzzell’s Business Equipt.
918-664-8800
918-252-2199
405-946-6510
405-721-2222
OREGON
Beavertown
Bend
Coos Bay
Medford
South Coast Office Supply
360-699-0628
541-388-1276
541-267-5114
541-772-8125
Ontario
Portland
Salem
Springfield
Ontario Photocopy
541-889-7697
503-641-2000
503-371-7766
541-747-9396
PENNSYLVANIA
Bethlehem
Erie
Feasterville
Frazer
Fraser Advanced Info
Erie Copy Products
Associated Imaging Solutions
Corrigan-Manning Co., Inc.
610-231-9577
814-833-4200
215-322-9145
610-353-8430
King of Prussia
Lancaster
Langhorn
Latrobe
Fraser Advanced Info Sys
The Philp Group
The Chambers Group
Total Services, Inc.
610-265-7552
800-538-7500
610-993-8088
724-539-8824
Lewiston
Middletown
Meadville
Philadelphia
Office Imaging Solutions
The Philips Group
Erie Copy Products
Standard Digital Imaging, Inc
717-447-0265
717-944-0400
814-337-5897
215-992-4220
Pittsburgh
Pittsburgh
Pittsburgh
Pittsburgh
Comdoc
Doing Better Business, Inc.
Precision Copy Products
Wilson Group
412-920-6330
412-279-1400
412-367-9399
412-841-7957
Sanatoga
Scranton
State College
Towanda
IPS Laser Express
Jay’s Office Equipment
Nittany Office Equipment
Copy Source
610-323-2913
570-347-2973
814-238-0568
570-265-4734
West Reading
West Reading
Williamsport
Digital Images
Fraser Advanced Info. Syst.
Phillips Supply House
610-378-0101
610-378-0101
570-322-6112
RHODE ISLAND
Smithfield
Warwick
Advanced Bus. Mach.
Automated Business Mach.
401-232-7000
401-732-3000
SOUTH CAROLINA
Charleston
Columbia
Greenville
Greenville
Charleston Imaging Products
Carolina Business Equipment
G-Five, Inc.
843-769-7774
803-798-7522
864-675-5755
864-675-2000
800-868-9005
Greenville
53
Greer
Myrtle Beach
Upstate Business Solutions
Digital Solutions, Inc.
864-859-5013
864-877-9899
803-626-2000
5/14
As of:
12/13/13
SOUTH DAKOTA
Aberdeen
Huron
Mitchell
Pierre
A&B Business
A&B Business
A&B Business
Dakota Business Center
605-262-0013
605-352-2548
605-995-1993
605-224-8246
Rapid City
Rapid City
Rapid City
Sioux Falls
A&B Business
Dakota Business Center
A&B Business
Allstar Digital Products
605-224-1030
605-342-8934
605-341-5363
605-275-9600
Sioux Falls
Sioux Falls
Spearfish
Watertown
Elite Business Systems
IOS Office Solutions
A&B Business
A&B Business
605-332-7248
605-221-0390
605-722-7426
605-886-0840
Yankton
A&B Business
605-224-1030
TENNESSEE
Blountville
Carthage
Chattanooga
Columbia
Saratoga Technologies
Mid-TN Office Equipment
Chattanooga Business Mach
Columbia Office Supply
423-279-1010
615-735-9435
423-855-5222
931-381-1589
Hermitage
Johnson City
Knoxville
Memphis
Digitec, Inc.
Saratoga Technologies
Appalachia Business Comm.
Business Equip. Center
615-885-1534
423-1703
865-531-9900
901-345-5650
Memphis
Nashville
Nashville
Better Business Equip
Printers and Duplicator Service Inc
901-367-5499
615-255-6485
615-254-5922
TEXAS
Amarillo
Austin
Austin
Beaumont
Tascosa Office Solutions
Dahill Industries, Inc.
Texas Document Solutions
Star Graphics
806-373-6268
512-836-2100
512-835-1000
409-866-1405
806-372-8787
Bryan/College Station
Dallas / Ft. Worth
Dallas / Ft. Worth
Technifax Office Solutions
Best Image Systems, Inc.
Southwest Office Systems
979-775-2800
972-478-2800
972-386-1860
817-255-8602
Denison
El Paso
El Paso
Harlingen
Digital Solutions, Inc.
Dahill
Archer Business Systems
903-465-7992
(915) 595-2250
915-533-5511
956-440-9800
Harlingen
Houston
Houston
Houston
Don Brown Bus. Mach.
ICT, Inc.
Texas Business Systems
On Demand, Inc.
956-425-3735
713-983-9839
713-680-3300
832-333-2929
Irving
Longview
Longview
Lubbock
Global Operations
TLC Office Systems
Tascosa Office Solutions
972-831-2000
903-753-7216
903-509-9900
806-747-1667
Lubbock
Lufkin
Midland
Nederland
Hogand Office Equipment
Atlas Business Solutions
Hernandez Office Supply
806-763-9325
936-699-2800
432-570-1310
409-724-0135
Pharr
San Angelo
San Antonio
San Antonio
Core Business Solutions
Allen Young Bus. Mach.
Integrated Bsuiness Tech
956-631-9393
915-655-6558
210-805-8200
210-378-6812
San Antonio
San Antonio
Texarkana
Tomball
Knight Office Solutions, Inc.
Ashley Office Systems
Skelton Business Equipt.
210-340-8909
210-822-3500
903-832-3551
281-351-5128
Tyler
54
Carrollton
Tyler
Waco
Wichita Falls
Texas Imaging Systems
Mesa Business Machines
903-509-8200
903-509-9900
254-881-7500
940-723-0757
5/14
As of:
12/13/13
UTAH
Linden
Logan
Ogden
Salt Lake City
Les Olson Company
Les Olson Company
Les Olson Company
Les Olson Company
801-785-5432
435-750-8990
801-621-2323
801-486-7431
St. George
800-365-8804
Les Olson Company
453-634-1548
VERMONT
Brattleboro
Lyndonville
Rutland
Newton Business Machines
WB Mason Company
Vermont Digital
802-254-4119
802-626-8626
802-775-5113
VIRGINIA
Arlington
Manassas
Manassas
Newport News
Offix
Digital Office Solutions
Powers Bus. Mach., Inc.
571-480-5698
703-530-1200
703-365-9970
757-595-2646
Richmond
Richmond
Sterling
Springfield
Data Technologies
Stones Office Equipment
Advanced Office Equip
804-346-8300
804-288-9000
703-421-4800
703-440-8250
Vienna
Virginia Beach
Virginia Beach
Microtech
Coeco Office Systems
Fax Plus, Inc.
703-891-1071
757-456-5400
757-893-9000
WASHINGTON
Aberdeen
Bellingham
Bremerton
Everett
Aberdeen Office Equipment
Blackburn Office Equip.
360-533-0352
360-733-7660
360-373-8668
800-270-2679
Fife
Kennewick
Kent
Kent
Pinnell, Inc.
Kelley Imaging Systems, Inc.
253-922-3070
509-735-6317
206-284-9100
253-893-7050
509-575-0888
Moses Lake
Mt. Vernon
Oak Harbor
Olympia
Business Interiors & Equipt.
Capital Business Machines
509-765-5800
360-424-8299
360-929-0496
360-491-6000
Redmond
Redmond
Richland
Seattle
First Choice Bus. Mach.
Abadan Tri Cities
Copier Northwest
425-885-4755
425-4755
509-946-2029
206-282-1200
Seattle
Seattle
Spokane
Spokane
Digital Imaging Solutions
Imagetech
425-562-2166
206-324-6818
509-535-8000
209-928-6555
Tacoma
253-572-6400
WEST VIRGINIA
Beckley
Elkins
Morgantown
Compton Office Machines
Valley Business Systems
Queen City Business Sys.
304-252-9080
304-343-5683
304-636-0504
304-292-4991
New Martinsville
55
Charleston
Compton Office Machines
Paden City
Ronceverte
BMS, Inc
BMS, Inc.
Lewisburg Office Equipt.
304-455-0026
440-717-9760
304-645-7428
5/14
As of:
12/13/13
WISCONSIN
Chippewa Falls
Green Bay
Chippewa Valley Office
Kenosha
Advantage Office Solutions
715-720-1100
Madison
920-434-5982
Milwaukee
Northshore Office Machines
262-657-3355
Milwaukee
Madison
Gordon Flesch Co., Inc.
608-271-2100
Milwaukee
Rhyme Supply Service
Office Copying Equipment
Toner Sales & Service
Gordon Flesch
608-244-4177
414-778-0000
414-475-9980
414-321-8844
New Berlin
Onalaska
Oshkosh
Portage
Wisconsin Imaging Solutions
A+ Imaging Systems
Advanced Office Systems
Ryhme Supply Co., Inc.
262-784-5000
608-782-7587
920-231-4415
608-742-3747
Superior
Viroqua
West Allis
Tri-State Business Systems, Inc.
Union Office Solutions
Gordon Flesch Co., Inc.
715-392-6221
888-773-1598
414-321-8844
WYOMING
Casper
Cody
Cheyenne
Evanston
Top Office Products
H&H Business Systems
Lewan & Associates
307-235-0255
307-527-7640
307-637-3553
307-789-9227
Green River
307-875-4487
Riverton
Jackson
Jackson
307-733-6747
Valley Office Systems
208-529-2777
Sheridan
Worland
Top Office Products
866-583-9925
307-674-7465
307-347-8440
INTERNATIONAL
BAHAMAS
Nassau
PUERTO RICO
PUERTO RICO
Hamilton
Carolina
San Juan
Advanced Doc. Systems
Office Solutions
Advance Office Elect. Ctr.
Pitney Bowes of Puerto Rico
242-393-0831
441-296-8000
787-276-8080
787-641-9601
BARBADOS
West Indies
GRAND CAYMAN ISLANDS
GRAND CAYMAN ISLANDS
Georgetown
Regional Bus. Systems
Office Worx LTD
Office Supply LTD
246-426-1532
345-946-6513
345-945-1412
VIRGIN ISLANDS
St. Croix
56
BERMUDA
VIRGIN ISLANDS
St. Thomas
St. Croix Bus. Machines
Spencley Office Equipment
340-778-0980
340-774-2190
5/14
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