fall welcome packet 2010
Transcription
fall welcome packet 2010
To all of our Merchants... There have been a lot of changes to some VERY important information in this years packet. Please be sure to read through the packet so that you are aware of the changes in policies, fees and set-up instructions for this years fall 2010 show as well as some helpful information on how to boost your business. In this packet you will find: • Merchant Parking Passes *New* • Advertisement Suggestions *New* • Faire Ground Policies and Fees *Updated* • Camping Information *Updated* • Information on the new HUHYHU Initiative *New* • Fall show synopsis along with pictures of our actors and actresses *New* • Set-up Instructions and times *Completely Changed* • Important dates and events *Updated* • Merchant Meeting Information *Updated* • How to make your EZ-Up more medieval *New* Thank you, Brian Harvard General Manager, CTRF Chelsea Colletti Assistant to the General Manager, CTRF THE CONNECTICUT RENAISSANCE FAIRE King Arthur’s Fall Harvest Faire September 2010 Welcome to King Arthur’s Fall Harvest Faire 2010 Season! WHAT’S NEW IN THIS EDITION www.ctfaire.com/fall/ We hope you are all as excited to be here as we are to have you! PHOTO BREAK DOWN OF THE CAST AND PLOT SYNOPSIS! So that you know who is who when you see them touring the streets of a small village in the reign of King Arthur! Continued on Page 12-13 THE NEW HUHYHU INITIATIVE! A new way to advertise that YOU will be at King Arthur’s Fall Harvest Faire! Continued on Page 8 Last years cast, did you know who was who and how you were to treat them when you saw them? Well this year you will if you check out page 13! PHOTOS AND DESCRIPTIONS OF YOUR MANAGERS! So that if you are having a problem you know who to contact or pull aside when you see us touring the streets of a small village in the reign of King Arthur! Continued on Page 3 MEDIEVAL MERCHANTING 101! Helpful tips to help Merchants, new and seasoned, to bring more customers into their booths and make their experiences something memorable! Our Actors, Merchants, and Shows are what makes our small village come alive for our patrons, are you playing your part in the masquerade? Continued on Page 7 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE A Personal Welcome From Your Management Staff Welcome to The Connecticut Renaissance Faire! You are now a part of one of the largest Renaissance Faires in New England. In fact, The Connecticut Renaissance Faire is now THE largest Renaissance themed market place in New England and we couldn’t have done it without YOU. The purpose of this welcome packet is to give you an overview of some of the opportunities available to you, some helpful information, and an explanation of some of the rules we expect to be upheld during your stay. We understand that navigating the faire, especially as a first time merchant, can be quite the adventure. The following pages will walk you through our procedures and hopefully answer many of your questions, whether you are a first time merchant or one of our veterans. Welcome aboard! Here is to a fantastic season, and again thank you for making us the largest Renaissance market place in New England! Sincerely, Brian Harvard General Manager Chelsea Colletti Assistant to the General Manager 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ 2 PAGE THE CONNECTICUT RENAISSANCE FAIRE 3 page YOUR HOSTS AND HOSTESSES WITH THE MOSTESSESS FOR THE FALL 2010 SEASON Brian Harvard General Manager Contact: 860.478.5954 Email: [email protected] Contact for: General inquiries. Chelsea Colletti Asst. to the General Manager Contact: 203.464.2639 Email: [email protected] Contact for: General Inquiries Eric Tetreault Contact for: advertisement information, advice on how to push Marketing Manager and Photographer your business, pictures, Contact: 860.329.3356 advertisement ideas to improve the Email: [email protected] faire for the next season. Chuck Thoits Camping Manager Contact: 603.738.0247 Email: [email protected] Contact for: camping registration, camping assignments, camping concerns/compliments. James Tewksbury Tracy Hatcher Site Manager Volunteer Manager 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE 4 PAGE What To Do When You Arrive SET-UP GUIDELINES PARKING PASSES: You will receive in this packet 8 parking passes. Please fill out the requested information on your parking pass and place it clearly in a window of your vehicle. All vehicles (and trailers) on site MUST have a parking pass visible in their window or your vehicle will be towed. You should share these passes with temporary employees and place them in your extra vehicles. ARRIVAL TIME: You may arrive on site to set up your booth on Sunday, September 19th, 2010, between 9:00AM and 5:00PM or on Friday, September 24th between 7:00AM and 9:00PM. All other setup times during the week of September 20th-September 23rd will be BY APPOINTMENT ONLY. Please make these appointments by e-mail with either Brian Harvard or Chelsea Colletti (email addresses located on page 3) LOCATING YOUR SPACE: Please locate either Brian Harvard, Chelsea Colletti, or, in the event neither are available, Jim Tewksbury can assist you in locating your booth space. ELECTRICITY: Electricity for your booth is a $50 per outlet fee (for merchants who will be needing e l e c t r i c i t y O N LY d u r i ng t h e Halloween Knight events, the charge will be $10 per outlet). Checks and cash are accepted. Checks may be made payable to: The Connecticut Renaissance Faire. Checks can be given to Brian Harvard, or Chelsea Colletti. Due to electricity and hookup limitations, if you did not indicate your need for electricity in your merchant packet, accessibility may be limited. YOU must provide your own proper gauge extension cord, space between yo u r b o o t h a n d a n electricity outlet can be up to or exceed 25 feet so be prepared. TENT ROPES: It is permissible for your tent ropes to cross those of another merchant and extend out beyond your designated booth area if necessary. Use common sense. If it appears it will cause a hazard, don’t do it, or flag the ropes with something to make them more visible. To help improve the environment for your booths and for the patrons, we are asking merchants to connect a piece of fabric (i.e. tent walls) from the back corner of their tent to the back corner of their neighboring tents. This will make it so that patrons will not trip on your tent ropes and, A non-negotiable rule you should know before you arrive: ALL CARS MUST BE OFF-SITE BY 9:00AM ON FAIRE DAYS (8:00AM ON SCHOOL DAY). If you do not comply you will be fined! Continued on Page 5 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE Welcome to King Arthur’s Fall Harvest Festival if everyone participates, this will allow storage space for back-up stock behind the tents. In order for mer chants to use this space productively, there must be NO WAY that a patron can see inside. PRIOR TO OPENING GATE RULES ALL VEHICLES MUST BE OFFSITE BY 9:00AM ON FAIRE DAYS. NO EXCEPTIONS To avoid undue stress in the morning, arrive early and give yourself ample time to unpack your vehicle(s). To insure your vehicle is off site by the required time, unpack first move your vehicle, THEN start setting up. Merchant parking is only allowable in the merchant parking lot. Please enter the faire grounds through Gate B, and follow the signs. (EXCEPTION: Food vendors located in Food Court 1. Limit 1 vehicle in Food Row per vendor). All vendors must be wearing theme suitable costumes. If you are 5 PAGE The Hitting and Stabbing Emporium visible to the public, you must have a costume. If you are not wearing appropriate costuming, you will be asked to purchase one from one of our vendors. If you refuse, you will be asked to leave. Your tent MUST be open by 10:00AM (9:00AM on School Day). Faire hours are from 10:00AM to 6:00PM. There is absolutely NO SMOKING during faire hours except in designated smoking sections. NO PETS during faire hours. We love animals, and so for their safety and the safety of others, there are no pets allowed on site between 10:00AM and 6:00PM.. *service animals are always welcome*. Leashed pets may be kept at your campsite. Unattended animals without food, water, and access to shelter are unacceptable to CTRF Management. Opening Weekend is the CRUSADE AGAINST HUNGER. October 2-3rd is FANTASY & ROMANCE WEEKEND There will be VOW RENEWALS on October 2nd, and a BABES IN BODICES competition on October 3rd. October 9-11th is INVASION WEEKEND October 9th is DEAF AWARENESS DAY, MIGHT VS. METTLE will be on both October 9th-10th, and there will be a MEN IN KILTS competition on October 11th. October 16th and 23rd HALLOWEEN KNIGHT and WE GET MEDIEVAL ON HALLOWEEN October 23-24th is FINALE WEEKEND: there will be a ZOMBIE WALK on October 23rd and PET DAY is October 24th. Continued on Page 6 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE Appropriate authorities will be notified should the situation warrant. After opening, no vehicles are allowed on site until gate security allows you access onto the faire ground. We do not want anyone driving on site when patrons are present, for this reason, Gate Security’s word is LAW. All merchants and their staff must be in garb during faire hours. The Connecticut Renaissance Faire represents a unified creative vision between producers, vendor coordinators and creative staff. As such, CTRF reserves the right to protect its image, both publicly, and privately. Any organized disobedience to faire policies, organizational, or creative, will be considered a violation of the above vendor contract and will subject the violator in expulsion of the violator with no remittance of fees. 6 PAGE Security personnel wear bright yellow CTRF shirts with “SECURITY” written in bold black lettering on the back. GENERAL INFORMATION/ PROCEDURES: Site Location: 347 Gilead St., Hebron, CT 06248 Missing Children: Lost parents/ children should be turned in at the Faire Memories Booth. Lost and Found: Lost and Found items should be handed in at the Faire Memories Booth. ATM: ATMs can be located throughout the faire site. Shoplifting: Please report any suspected shoplifting to security. 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE 7 PAGE Medieval Merchanting 101 TIPS THAT CAN HELP EVEN THE BEST GET BETTER! • Our patrons attend the faire to be IMMERSED in the behind-the-scenes information only. Join by going to fantastical. This is not just the responsibility of the http://groups.yahoo.com/group/ctfaire/ today. actors but also of our merchants. The more of an • The nicer your space looks the more people will want FANTASY EXPERIENCE you give them the more they to see what’s inside. Again, these people are coming to will be inclined to buy from you. Reach into you us for an experience, if you have a modern tent/ inner performer and pull out that medieval gazebo with modern displays, it looks more like a merchant behavior, accent, and speech. Be friendly, yard sale than a medieval merchant. No mater how greet them, ENGAGE them without using highgreat your product is, if people think yard sale when pressured sales tactics. Remember: more than any they see your tent, they think used, and that’s not show they see, or item they buy, it is the one-on-one what they want to buy. For tips on how to make your interaction that the patrons remember and EZ-Up look more medieval please refer to the recommend to other potential faire goers. following website: http://members.cox.net/ • Sales for merchants at the faire is not like retail randwhit/popup/ . store sales. Most of these customers are not coming • ADVERTISE, ADVERTISE, ADVERTISE!! Though CTRF to you for something they need, they’re coming in does A LOT of marketing for the faire and its because they think something is cool and/or out of merchants, we still don’t reach all of YOUR return curiosity. It is up to YOU to apply some practical customers that you have gained over the many years use and explanation to make them feel comfortable and many faires you have been a merchant at. The spending the money on something they don’t need. more our merchants, and actors advertise where they OR to just talk up your product so much that their will be and when, the more people will be at the faire want outweighs their need. and as we all know, the more people at faire, the more Play into the story line. The more our patrons feel as • people come into YOUR booths. For examples on how if they are in a small village in the reign of King you can become a more active advertiser contact our Arthur, the more the faire mindset will be secured Marketing Director, Eric Tetreault (contact details on and they will want to remember their experience. page 3) and/or see the attached suggestion sheet. Pictures are a good reminder but memories of • CTRF will be holding an extra event twice this season personal interaction are a better one. Remember, during the hours of the Halloween Knight events word of mouth is the BEST form of advertisement, called: We Get Medieval on Halloween where the better experience they had there, the more children walk around to PARTICIPATING merchants they’ll tell people about it and to go visit your booth. to Trick-or-Treat safely. Participating in this event will • Join the Fair Participant Yahoo Group. This group is for all actors, entertainers, merchants, and volunteers of the Connecticut Renaissance Faire. We use this group to communicate information about the Faire, announce contests, parties, and general bring more people to your booth and gets you a more personal interaction with your customers. Don’t just hand them the candy, TALK to them, have your “coolest” stuff out front to catch their attention. Use this opportunity to your advantage to market YOUR product. 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE 8 PAGE The HUHYHU Initiative ....WAIT...WHAT?? CTRF is launching a new program designed to help merchants help us to help them. The HUHYHU Initiative is a way for you, the merchant, to help spotlight your business in many different ways. This will not only help YOU (helping to get your name out even more to our patrons) but will also enable us to bump up our advertising dollars which will help get more patrons into the faire (helping us) and will, in turn, get more people into your booth. Level One: $25 YOUR BOOTH gets an ad in a coupon book. Level Two: $50 YOUR BOOTH gets listed as a CTRF Preferred Vendor on the rotating photo area of the main page and your business will be listed on a 4x8 ad board just outside the main entrance to the faire. Level Three $75 (limit 10 only!) YOUR BOOTH placed on the CTRF Map (your actual location) along with your name in the side bar listed as a Preferred CTRF vendor. Level Four $100 (limit 8 only!) A 1/8 page FSI (Free Standing Insert) advertisement for YOUR BOOTH put into 25,000 newspapers in the region of the faire. Each of the options above are great, affordable ways to help your business get more customers. Please choose the one that best fits your budget and contact our Marketing Manager, Eric Tetreault, (contact information on page 3) to get the ball rolling TODAY! 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE IMPORTANT DATES: Faire Dates for the 2010 Season: September 25 & 26 October 2,3,4, 9,10,11,16,17, 23, 24 * October 2nd is the Paragon Sponsored Rave at the Barn. * October 4th is School Day. Merchants are expected to be open from 9:00AM to 2:00PM. School Day is now open to the public in order to generate more business for our merchants. * October 9th is the Faire Participant Party (potluck*) from 7:00-10:00PM. The theme of the party will be a Pajama Party (Tasteful please!) and will be held in an off site location which is to be announced at a later time. * Bringing a dish is welcome but not required. If you do opt to bring a dish, please bring it in a disposable container if possible. Any unclaimed dishware at the end of the night will be discarded. * October 11th is Columbus Day. Merchants are expected to be open this day. * October 16th is the Halloween Pumpkin Carving Contest! Put out your best "Jack-o-lantern" carved by you or one of your employees to enter to win $25, $50, or even $75 off your 2011 Fall vending fee! All 9 PAGE you gotta do is display your pumpkin in front of your booth and CTRF management will come around and pick the top 10. Then, we'll have a contest on stage where your pumpkin will be judged by our audience for Best Pumpkin in The Shire! Pumpkins must be on display by 10am on that day to be October 16th and 23rd! considered for the contest. * October 16 & 23 are the Halloween Knight Events. Faire hours are extended for these two evenings to 8:30PM. ALL merchants are expected to be open until that hour. Also on these dates are the We Get Medieval on Halloween! events where children in costume will trick or treat at participating merchants. Inquire for details. Merchant Meetings are MANDATORY every Saturday during the run of faire at approximately 6:30PM on the King’s Stage. Merchant meetings for the last 2 weekends (October16th and 23rd) will be held at 9:15AM due to late operating hours and will not last more than 15 minutes. 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE 10 PAGE Like Us So Much You Want To Stay? Your Camping Manager, Chuck Thoits. CAMPING REGISTRATION Pre-registration is MANDATORY. Please email the Camping Manager, Chuck Thoits, (contact details on page 3) with the size of your tent, the number of people in your party, and how many days you will be camping. DO NOT mail payment. Payment will be collected by Chuck when you arrive. Camping sites will be ASSIGNED. You will receive details from the Camping Manager when you register. There is a $25.00 clean-up deposit REQUIRED at check-in. At the end of the run, if your campsite is clean (no trash, cigarette butts, etc.), the check will be destroyed. There are also two designated social (community) areas that have been used previously for cook outs and pot lucks. These areas must be registered and responsibility taken for their condition by at least one camper (or shared over the course of the run). You may sign up to take responsibility for a social area for just one weekend or the entire run at your discretion. A deposit of $25.00 is REQUIRED. In the event you sign up for a weekend, Sunday evening the claimed social area will be inspected. Assuming it has been cleaned, the check will be destroyed that weekend. If it fails inspection (food, trash, cups, cigarette butts are found) the check will be cashed. In the event you sign up for the run, the process is the same, however, inspection will come the week of break-down. Please inquire with Chuck for details. RVs/Campers will be assigned a location upon arrival. The Do Not Forget at Home List! Costumes (Extra for your minions if they do not own any) Pajamas (for the Faire Participant Party) Pillow Air Pump Bug Spray Sun Block Cloak/Halfmoon Hand Warmers Extra socks Toothbrush Toothpaste Towels Modern Clothing Coolers Soap (we beg you) Deodorant Continued on page 9 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE Tenting spots will be the same as last year, however, your site will be assigned by number, and there will be no tents allowed in food row. TERMS AND CONDITIONS Quiet hours begin at 11:00PM. Absolutely no cars in Food Row. Violators will be towed at their own expense. No cars are permitted to be parked in the camping area. After you unload your gear, you must move your car to the parking area. Violators will be towed at their own expense. Please report any problems or disturbances to the Camping Manager (Chuck Thoits). Any disturbances/disputes/ fighting will result in EXPULSION o f t h e o f fe n d i ng p a r t y a n d PERMANENT BANNING from The Connecticut Renaissance Faire. ZERO TOLERANCE. There is no dumping available for RVs/Campers. However, various companies will come for a fee and take care of that service. Kelley’s Septic Tank Service, LLC services the Hebron area. See next column for contact information. All fires must be monitored, contained, and off the ground (ex. 11 PAGE Chiminea or fire bowl). Please keep a fire extinguisher nearby. CAMPING RATES Tents: $90 for weekends only. RV s / C a m p e r s : $180 for weekenders and $300 for people who are staying for the run. N o t e : R a t e s i n cl u d e l i m i t e d electricity usage, camping site, and the usage of the bathroom/ showers. USEFUL CONTACT INFORMATION: Local Fire Marshall- Randy Blias. 860.228.3022 Health Inspector- Steve Knauf. 860.228.5971 Kelley’s Septic Tank Service, LLC. 860.456.8655 or 860.643.2863 Plug-in heaters will NOT be allowed! However, Electric blankets will be permitted. 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE 12 PAGE The Story-line You’ve All Been Waiting For... “This year features no invaders, no barbarians, no vikings, no irish...instead, the conflict comes from within! Two rival factions, the noble family of Lord Mayor Hector Bunting, and the evil dynasty of Baron Mercurious, compete for the mayorship of the village of Caer Lion while King Arthur and Queen Guineveres marriage falls apart over the question of which way to rule: with the heart, or with the head? Now, with battle lines drawn on either side, the question arises: who is to rule the land?” This years story-line features a choose your own ending solution in which the audience will decide the actual outcome of the days story-line. Two alternate endings are being created. In addition, this story-line will be the first EVER musical featuring nine new songs by favorite musical director, Denise Cannella, with book and lyrics by Paul Stickney. SONGS, DANCES, FIGHTS, AND A CHOOSE YOUR OWN ENDING IN A STORY WE CALL: VOTE OR DIE! By Paul Stickney and Denise Cannella Things you should know: * Baron Mercurious has a charter signed by King Arthur and is supported by the King. * Lord Mayor Bunting was hand picked for the job by Guinevere and is supported by the Queen Who will be the village mayor? * The Baron’s son, Edward, is in love with the Mayor’s daughter, Estella. * The village council consists of the blacksmith, the gravedigger, the weaver, and the nun/ scribe. * Arthur’s knights are not at the festival this year as they have been sent off to find other knights in other countries to form Arthur’s new round table. Only Sir Tristen is present as body guard to the King and Queen. * The election is a brand new idea which Merlin has brought from the future. It is the first election in the history of Britian. YOU decide! * Madam Mim, a hag in the Baron’s entourage, is a long standing rival to Merlin. 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE 13 PAGE Presenting Our Actors! THE ONES WHO MAKE US ALL BELIEVE WE’RE IN THE REIGN OF KING ARTHUR HIMSELF! Matt Jones as Lord Mayor Hector Jasmine Ready as Queen Guinevere and Bunting and will be referred to as: Rich Rininsland as King Arthur and both “Your Honor” or “His Honor”. will be referred to as: “Your Majesty” or “His/Her Majesty”. Amanda Sullivan as Hannah Bunting, Mayor Bunting’s Wife. Jenn Rykowski as Estella Bunting, Mayor Bunting’s Daughter. CJ Landram as Merlin, the Famous Wizard and is to be referred to as: “Master Merlin”. Johnbarry Green as Baron Mercurious and will be referred to as: “Your Grace”, “His Grace” or “Baron”. Dave Morrow as Edward Mercurious, the Baron’s Son. Carl Cannella as Wormley, the Baron’s Assistant. Jennifer Marco as Madam Mim the Baron’s Hag. Not a witch but a low-down potion maker. 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ THE CONNECTICUT RENAISSANCE FAIRE 14 PAGE The Locals LOVE Us!!! RESTAURANTS Subway- 43 Main St., Hebron, CT. 860.228.3778. 5 minutes. China Star Gourmet Inc.- 57 Main St., Hebron, CT. 860.228.4578. 5 minutes. Gina Marie’s Family Restaurant- 71 Main St., Hebron, CT. 860.228.9375. 5 minutes. Dunkin’ Donuts- 109 Main St., Hebron, CT. 860.228.8293. 5 minutes. GROCERY Ted’s Food Center- 127 Main St., Hebron, CT. 860.228.4311. 5 minutes. Pat’s Market- 3 E. Hampton Rd., #5 Marlborough, CT. 860.295.8753. 10-15 minutes. BJs Wholesale Club-1589 Main St., Willimantic, CT. 860.423.2796. 20 minutes. Shaw’s- 60 Cantor Dr., Willimantic, CT. 860.423.6348. 20 minutes. Wal-Mart Supercenter- 474 Boston Post Rd., North Windham, CT. 860.456.4399. 20 minutes. HARDWARE Hebron Ace Hardware- 81 Main St., Hebron, CT. 860.228.3408. 5 minutes. Home Depot- 418 Boston Post Rd., North Windham, CT. 860.465.5631. 20 minutes. Wal-Mart Supercenter- 474 Boston Post Rd., North Windham, CT. 860.456.4399. 20 minutes. HOSPITAL/Rx Windham Hospital- 112 Mansfield Ave., Willimantic, CT. 860.456.6770. 20 minutes. Shaw’s (OSCO)- 60 Cantor Dr., Willimantic, CT. 860.423.6348. 20 minutes. Walgreens- 1475 Main St., Willimantic, CT. 860.423.4273. 20 minutes. If you know of or find any new places, please pass on the knowledge and we can add them to next years edition! Wal-Mart (Pharmacy)- 474 Boston Post Rd., N. Windham, CT. 860.456.4399. 20 minutes. Hebron Pharmacy Inc.- 117 West Main St., Hebron, CT. 860.228.3888. 5 minutes. 347 Gilead Street, Hebron, CT | Brian: 860.478.5954 Chelsea: 203.464.2639 | www.ctfaire.com/fall/ HELP US INCREASE YOUR PROFITS Over the years we have noted many merchants rely solely on the attendance numbers brought in by faires as their means of selling products. Many of these same merchants are unaware how much more they could be selling simply by working closely with us throughout the year. Our mutual success is determined by the number of patrons who attend the show. The more patrons the faire gets the better the faire does. The more patrons at the faire the more money you can make in sales. So what can you do to help bring more patrons to CTRF thereby increasing your bottom line? There are numerous ways you can help and most won’t cost you a single cent. Here are several of them: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Blog Us [FREE]: If you maintain an online blog or journal tell people about us. The same holds true if there are certain message boards you frequent. The more ! places people can learn about us the better our gate will be. Calendar Listing [FREE]: Look at your local newspaper and see if they provide free calendar listings. If so, print the calendar listing we have on our website (make sure it is for the right year) and submit it to them. If you are internet savvy you could also list us on internet-based calendar sites, as well. Info Cards [FREE]: If you run your business at other Renaissance Faires or Craft Shows prior to CTRF we highly encourage you to distribute info cards there. Many times patrons will scope out your booth to determine what they want to purchase later on. By presenting them with our card you give them an opportunity to return to your shop later in the year to get what they want. Discount Cross-Promotion Cards [Varies]: Want to get the word out about YOUR business and promote CTRF at the same time? If you are willing to purchase the cards (approximately $159 per 5000) we are happy to design them for you and send them directly to an address of your choosing. We are also willing to hand these cards out for you during the numerous parades and special events we do all year. This will bring a lot of attention your way especially if you have a website. Email [FREE]: If you maintain a customer emailing list (or just have a lot of friends) send them an email. Let your friends or customers know you’re going to be at CTRF and invite them to stop in and say hello. That is a subtle way of saying come buy that product you wanted to get. Free Listings [FREE]: It is possible you will find places on the internet, your local newspaper, or other places where you can list information about CTRF. Please feel free to list us and let us know where! Inform the Media [FREE]: Maybe you have a friend who has a friend that is a reporter or you know a reporter yourself. Mention us to them as an excellent human interest story with numerous photo opportunities. There are also many ways to submit story ideas to local media outlets online. Don’t hesitate to plug us. Newspaper Ad [VARIES]: Consider taking out an advertisement in your local paper that mentions your booth at CTRF, what you sell, and perhaps offer a coupon. This is an excellent way to drive traffic from the general public into our faire and right to your booth. If you are willing to run the ad, we are happy to develop the ad for you at no cost. Posters [FREE]: Starting in early-to-mid August we start putting up 8.5x11 full-color posters around the tri-state area. We can always use help getting these posters into high-traffic areas like grocery stores, movie theatres, video places, restaurants, shops in the mall, and anywhere else that gets a lot of indoor traffic. Referral [FREE]: Give a positive recommendation about us to fellow merchants, friends, or patrons at other shows. Not only will your optimistic feedback help convince them to swing by your booth at CTRF it will get them to bring friends along too. Website Link [FREE]: If you have a website be sure to link to us and let your site visitors know you’ll be at CTRF (and when). Most people prefer instant gratification so if they were on the fence about buying something from you online they are more likely to visit you at our show. Website Write-up: [FREE] If you have a website, talk us up there. Let people know that we are a “must see” show and point out why they have to stop in. As you can see, out of twelve ways you can contribute to our mutual success nine won’t cost you a penny. And these ideas could potentially add 50%-100% or even more to your revenue at our show. We want you to be successful. We want to see your sales increase. And your active participation as part of our marketing strategy will help make our biggest attendance (and your largest sales) to date. WHERE TO BEGIN If you would like to take an active stance in increasing your overall sales please contact Faire Marketing Director Eric Tetreault at [email protected] or 860.329.3356 ASAP. Our marketing campaign for next year begins as soon as this year’s production ends. All emails will receive a response acknowledging your participation and communicating to you what steps will be taken (if any) on our end and yours to make the plan work. WHAT WE’RE DOING FOR YOU As we have already said, “We want you to be successful. We want to see your sales increase.” As part of our mutual effort toward success we implemented the following changes to the www.ctfaire.com website this year on top of our massive advertising strategy: • Coupons: We made a coupon interface that allows you to display a printable coupon that is only good at CTRF and only for our current season. Many shoppers will check out your booth just to see what they can get with the discount. The big thing in marketing now is to say they used the internet to get a better deal than the other guy. So make an offer to CTRF patrons that will inspire them to check you out. • Email Interface: We have made it easier for potential customers to contact you via email directly from our website. If we have an email address for you on file, an email form will appear on your businesses’ description page. The goal is to make it easy for patrons to reach you and later buy from you. This interface is equipped with anti-spam tools so you won’t get junk mail from it. It also includes the senders IP address for tracking purposes. Make sure your email address and contact information is up to date or you could be losing sales. • Email List: By keeping your email contact information up-to-date you are part of our merchant emailing list which allows us to contact all registered merchants for the current season. • Link: If you have a website we link to it in an effort to drive more traffic your way. As of 2009 we will only be linking to merchants who have a website that is linking back to us. Be sure to contact Eric once you have a link established so we can return the favor. • Media Releases: With your input, we are planning to have our website automatically generate media releases that you can give your local paper to promote your business at our show. • Message Board: In 2009 our website, www.ctfaire.com, has a special “Merchants Only” message board. This is an excellent place to discuss new ideas, discuss better ways to do things, ways tpo make more money at faire, etc. Participate in your success with everyone else. This is also a great way to strengthen communication between you and CTRF – no lost emails. To join, simply create a profile on the site and then email [email protected] with your booth name and a request for access to the merchant boards. • Teaser & Description: We have made areas for a teaser & description whose goal is to entice patrons to learn more about you and then hook them to visiting your booth at CTRF. We need your direct feedback as to what your teaser and description should say. Talk to your friends. See what they feel “sells” your wares with words and then submit that information to [email protected]. • Thumbnails & Slideshow: We made your listing more visual in an effort to attract the eye of our site visitors. A thumbnail photo of your wares is posted on the main merchant page and up to 4 images of your wares are displayed when patrons click to get more information about your business. This allows you to further entice patrons to check your booth out. If we do not have a thumbnail or images of your wares (portrait layout) a default CTRF logo will be shown. OTHER THINGS WE’RE DOING Here is what we are doing to market your business at our faire on top of the website: Mandrake’s Mystery: At our front gate we hand out an interactive game where patrons chat with actors, entertainers, merchants, and volunteers throughout the day to solve a mystery. This is a limited merchant participation game, but it helps drive additional traffic to your booth every day. All Hallows Day: On our closing weekend we’re holding “Trick or Treat” at the faire. Costumed visiting children • will be able to trick or treat at participating merchants. We look at this event like Mandrake’s Mystery on major steroids. Every trick or treating child will be accompanied by a parent who is going to have to stop in your booth and see your wares in order for their kids to get candy. You are encouraged (but not required) to participate in this event. To participate just have your own wrapped candy and a pumpkin displayed in front of your booth (this is the sign you are participating in this special event). THIS IS YOUR SHOW TOO We are happy to have you as part of The Connecticut Renaissance Faire and as a member of our faire family. We hope you consider us your “home faire” and strive with us toward mutual success. If you should decide to help us advertise using any of the free methods above, please let us know what you did so we can write it down. This will allow us to focus on places that we aren’t shown yet. • Keep your eyes open for other ways to get free coverage for CTRF and let us know. While we have covered a lot of possibilities here your additional input may help us reach an untouched market. And finally, if you really want to see your sales grow you have to participate in this marketing strategy. Our combined efforts will help us grow exponentially. Thanks again for giving your Faire family a helping hand that will enable us to all grow. Yours, Eric Tetreault – Marketing Coordinator The Connecticut Renaissance Faire www.ctfaire.com 860.351.5758 Merchant Parking Pass King Arthur’s Fall Harvest Faire 2010 Merchant Parking Pass King Arthur’s Fall Harvest Faire 2010 This pass allows that Merchant number Mto park in the designated parking area for merchants for the Fall 2010 season from September 25th-October 24th, 2010. This pass allows that Merchant number Mto park in the designated parking area for merchants for the Fall 2010 season from September 25th-October 24th, 2010. Merchant Parking Pass King Arthur’s Fall Harvest Faire 2010 Merchant Parking Pass King Arthur’s Fall Harvest Faire 2010 This pass allows that Merchant number Mto park in the designated parking area for merchants for the Fall 2010 season from September 25th-October 24th, 2010. This pass allows that Merchant number Mto park in the designated parking area for merchants for the Fall 2010 season from September 25th-October 24th, 2010. Merchant Parking Pass King Arthur’s Fall Harvest Faire 2010 Merchant Parking Pass King Arthur’s Fall Harvest Faire 2010 This pass allows that Merchant number Mto park in the designated parking area for merchants for the Fall 2010 season from September 25th-October 24th, 2010. This pass allows that Merchant number Mto park in the designated parking area for merchants for the Fall 2010 season from September 25th-October 24th, 2010. Merchant Parking Pass King Arthur’s Fall Harvest Faire 2010 Merchant Parking Pass King Arthur’s Fall Harvest Faire 2010 This pass allows that Merchant number Mto park in the designated parking area for merchants for the Fall 2010 season from September 25th-October 24th, 2010. This pass allows that Merchant number Mto park in the designated parking area for merchants for the Fall 2010 season from September 25th-October 24th, 2010.