12.17.14 Meeting PACKET

Transcription

VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
Gregory Carson, Chairman
Jim Friedman, Vice Chairman
Everard Ashworth, Secretary
Robert J. Bravo, Commissioner
Bruce E. Smith, Commissioner
Oscar Peña, General Manager
Timothy J. Gosney, Legal Counsel
Jessica Rauch, Clerk of the Board
PORT COMMISSION AGENDA
REGULAR MEETING
DECEMBER 17, 2014 AT 7:00 P.M.
1603 ANCHORS WAY DRIVE, VENTURA, CA
A Closed Session of the Board will be held at 5:00 p.m. at the
Four Points by Sheraton Hotel – Captains Room adjacent to
Alexander’s Restaurant, 1050 Schooner Drive, Ventura, CA, to discuss the
items on the Attachment to Agenda-Closed Session Conference with Legal Counsel.
The Board will reconvene in Open Session at the Port District Office
located at 1603 Anchors Way Drive for its Regular Meeting at 7:00 P.M.
or as soon thereafter as the Closed Session is concluded.
CALL TO ORDER: By Chair, Gregory Carson.
PLEDGE OF ALLEGIANCE: By Chair, Gregory Carson.
ROLL CALL: By the Clerk of the Board.
ADOPTION OF AGENDA (5 minutes)
Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any
item added to, or removed/continued from the Port Commission’s agenda. Administrative Reports
relating to this agenda and materials related to an item on this agenda submitted after distribution of the
agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way
Drive, Ventura, CA during business hours as well as on the District’s website - www.venturaharbor.com
(Public Notices). Each item on the agenda shall be deemed to include action by an appropriate motion,
resolution or ordinance to take action on any item.
APPROVAL OF MINUTES
The Minutes of November 19, 2014 will be considered for approval.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items not on today’s
agenda. Each person may address the Commission for up to three minutes or at the discretion of the
Chair.
CLOSED SESSION REPORT (5 minutes)
Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by
the Commission during Closed Session will be announced at this time.
LEGAL COUNSEL REPORT (5 minutes)
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Ventura Port District – Regular Meeting Agenda
December 17, 2014
BOARD COMMUNICATIONS (5 minutes)
Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and
literature that would be of interest to the public and/or Commission, as a whole.
DEPARTMENTAL STAFF REPORTS (5 minutes)
Ventura Port District Staff will give the Commission reports on their Department.
GENERAL MANAGER REPORT (5 minutes)
The General Manager of the Ventura Port District will report on items of general interest to the Port
Commission and members of the public.
CONSENT ITEMS: (3 minutes)
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted
upon by the Board at one time, without discussion, unless a member of the Board or the public
requests an opportunity to address any given item. Approval by the Board of Consent Items means
that the recommendation is approved along with the terms set forth in the applicable staff reports.
1) Acceptance of Financial Statements for September and October 2014 and Approval
of Payroll and Regular Checks for the month of October 2014
Recommended Action: Resolution No. 3259
That the Board of Port Commissioners approve by Resolution the Financial Statements for
September and October 2014 and the Payroll and Regular Checks for expenses in October
2104.
2) Approval of Out of Town Travel Requests
Recommended Action: Motion
That the Board of Port Commissioners approve by motion the Out of Town Travel Request(s)
for Accounting Manager, Gloria Adkins; Marketing Manager, Jennifer Talt-Lundin; Consultant,
Richard Parsons; and Board Chairman Gregory Carson.
Board Discussion
Public Comment
Roll Call Vote
INFORMATIONAL ITEMS: (10 Minutes)
3) Ventura Downtown-Harbor Trolley Update (10 minutes)
Recommended Action: None.
That the Board of Port Commissioners receive an update from Kevin Clerici, Director of the
Downtown Ventura Partnership on the Ventura Downtown-Harbor Trolley.
ACTION ITEMS: (1.5 hours)
4) Approval of a new Verizon Cell Tower at the Four Points Sheraton (15 minutes)
That the Board of Port Commissioners approve by motion a request by Harbor Island Hotel
Group LP, as Lessee under that certain Ground Lease with the District dated December 9,
1992, for real property located at 1050 Schooner Drive, Ventura, California, to sublease a
portion of such premises to Verizon Wireless to install, operate, repair, and maintain a
wireless telecommunications facility and monopalm cell tower, subject to legal counsel’s
review and approval of the final documents, and to direct staff to claim a categorical
exemption pursuant to the State Guidelines for the Implementation of the California Environmental
Quality Act (CEAQ) Section 15303, New Construction or Conversion of Small Structures.
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December 17, 2014
5) Approval of New Restaurant Lease between the Ventura Port District dba Ventura
Harbor Village and the Boatyard Café, LLC dba Boatyard Café (15 minutes)
That the Board of Port Commissioners approve by motion a new Restaurant lease agreement
between the Ventura Port District dba Ventura Harbor Village and the Boatyard Café, Inc. dba
Boatyard Café for the premises located at 1583 Spinnaker Drive #109 consisting of a total of
2,675 square feet for a four year term with a five year option.
6) Approval of new lease for Coffee Dock and Post (5 minutes)
That the Board of Port Commissioners approve by motion a new Restaurant lease agreement
between the Ventura Port District dba Ventura Harbor Village and the Coffee Dock & Post for
the premises located at 1575 Spinnaker Drive #105 A/B consisting of a total of 1,330 square
feet for an eight (8) year term and upon execution of this lease by the parties, the Coffee Dock
& Post lease dated September 1, 2012 and the Windrose Gifts lease dated June 1, 2011 shall
be immediately terminated and upon approval of the new lease the old leases, which are on a
month-to-month tenancy will be terminated and the new lease will prevail.
7) Approval of Flagpole Purchase (5 minutes)
That the Board of Port Commissioners approve by motion the purchase and installation of a
new flagpole from The Flag Factory, in the amount of $7,825.00, which will be placed near the
front entrance to the Ventura Port District Office Facility.
8) Approval of Facilities Manager Position (10 minutes)
Recommended Action: Resolution No.3260
That the Board of Port Commissioners approve by resolution the position and salary range for
the position of Facilities Manager.
9) Consideration of Potential Changes to Employee Compensation or Benefits
(30 minutes)
That the Board of Port Commissioners consider, discuss and take appropriate action on the
potential changes to employee compensation or benefits, as submitted by staff.
REQUEST FOR FUTURE AGENDA ITEMS
ADJOURNMENT
This agenda was posted on Friday, December 12, 2014 at 5:00 p.m.
at the Port District Office and on the Internet - www.venturaharbor.com (Public Notices).

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the Ventura Port District at (805) 642-8538. Notification 48 hours before
the meeting will enable the District to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
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December 17, 2014
ATTACHMENT TO PORT COMMISSION AGENDA
CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL
WEDNESDAY, DECEMBER 17, 2014
5:00 P.M.
1. Potential Litigation, per Government Code Section 54956.9(d)(2):
One (1) item: Claim of Bonnie Beck.
2. Per Government Code Section 54957.6 - Conference with Labor Negotiators
a) District Representatives:
Employee Units/Groups:
Scott Miller, Oscar Pena, Timothy J. Gosney
Dockmaster/Security Officers
International Brotherhood of Teamsters
Union, Local 186
Labor Negotiation Update
3. Real Property Negotiations:
c) Property:
Negotiating Parties:
Under Negotiation:
1591 Spinnaker Drive
Oscar Pena, Timothy J. Gosney, Chris Chan
New Lease Terms (Lymbo Gardens)
d) Property:
Under Negotiation:
1583 Spinnaker Drive #101
New Lease Terms (The Greek at the Harbor)
d) Property:
Under Negotiation:
New Lease Terms (Boatyard Café)
e) Property:
Under Negotiation:
1575 Spinnaker Drive #105 A/B
New Lease Terms
(Coffee Dock & Post/Windrose)
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DECEMBER 17, 2014
APPROVAL OF MINUTES
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Minutes of Regular Meeting of the Ventura Port District
Board of Port Commissioners Held November 19, 2014
CALL TO ORDER and PLEDGE OF ALLEGIANCE: Vice Chair Jim Friedman called the public
meeting to order at 7:15 p.m. in the Port District office located at 1603 Anchors Way Drive,
Ventura, California; there followed recitation of the Pledge of Allegiance and Roll Call by the
Clerk.
Members Present: Jim Friedman, Everard Ashworth and Bruce Smith
Members Absent: Gregory Carson, Robert Bravo
City of Ventura Representatives Present: None
Staff Present: Oscar Pena, Gloria Adkins, Robin Baer, Jennifer Talt-Lundin, Joe Gonzalez,
Frank Locklear, Pat Hummer, Robbie Armstrong-Dunham and Jessica Rauch
Legal Counsel Present: Timothy J. Gosney
Before the adoption of the agenda, Legal Counsel stated two corrections were to be made to
the Agenda as follows: 1) Items 8 and 9 were pulled and 2) Item 2 should reflect financial
statements for August, 2014 and Payroll and Regular checks for September, 2014.
ADOPTION OF AGENDA: Commissioner Ashworth moved, seconded by Commissioner Smith
and carried by a vote of 3-0 (Carson and Bravo absent) to adopt the revised agenda.
PUBLIC COMMUNICATIONS: Lynn Mikelatos, owner of the Greek at the Harbor restaurant
announced that she had been having trouble deciding if she wanted to sell the restaurant or
continue and make improvements. She has decided to stay and has been researching the latest
trends to bring to the restaurant.
CLOSED SESSION REPORT: Mr. Gosney stated that the Board met in closed session;
discussed and reviewed all of the items listed on the Attachment to Agenda. Staff was given
instructions as to how to proceed as appropriate and there was no reportable action taken under
The Brown Act.
BOARD COMMUNICATIONS: Commissioner Ashworth reported on his recent successful
meeting with various proponents of an exploratory effort to establish a sustainable coastal
shellfish industry.
GENERAL MANAGER AND STAFF REPORTS: Mr. Peña reported that Richard Parsons was
currently at a CMANC function meeting with the Corp, Department of Boating and Waterways
and visiting Congressional offices in Washington, D.C.
Regarding the launch ramp
rehabilitation and parking problems, Mr. Peña said that there would be a conference call within
the next two weeks with Assemblyman, Das Williams, Senator Hannah-Beth Jackson and the
Acting Director for the Department of Boating and Waterways, to try to resolve the situation.
Commissioner Ashworth thought it would be helpful to receive weekly updates in reference to
Mr. Parson’s report and the Coastal Commission response. He also complimented Marketing’s
harbor ad campaign in “Sea Magazine”.
LEGAL COUNSEL REPORT: None
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Ventura Port District Board of Port Commissioners
November 19, 2014 Regular Meeting Minutes
CONSENT ITEMS:
1) Minutes of the Board of Port Commissioners Special Meeting held October 22, 2014.
2) Financial Statements for August 2014 and Payroll and Accounts Payable Checks for
September, 2014 (corrected). (Resolution No. 3258)
3) Purchase and installation of a new Flagpole
Commissioner Ashworth complimented Gloria Adkins on the balance sheet and questioned the
$2 million in Accounts Receivables, which Ms. Adkins explained was the recording of the
Department of Boating and Waterways grant. Commissioner Ashworth also noticed that slip
rentals were down and thought that the Yacht Club could come up with some prospective ideas.
Dockmaster & Marina Supervisor, Frank Locklear, introduced himself to the Board commenting
that this has been the worst fishing season in 6 years. He supported building up the Marina,
how essential the G & H docks are to the harbor and is hopeful about next year.
Board discussion followed regarding the number and size of slips and how to report back to the
Coastal Commission with the slip numbers.
Commissioner Ashworth approved of the flagpole idea but would like to see a more nautical
concept.
The Board debated the flagpole issue and costs. Mr. Gosney pointed out that the discussion
was straying from the Agenda and made the recommendation to approve Items 1 & 2 and pull
Item 3 for further discussion. Vice Chair Friedman agreed and asked staff to come back with
alternate solutions for the flagpole issue at the December meeting.
Commissioner Ashworth moved, seconded by Commissioner Smith and carried by a roll call
vote of 3-0 (Carson and Bravo absent) to approve Items 1 and 2.
Commissioner Ashworth moved, seconded by Commissioner Smith and carried by a vote of 3-0
(Carson and Bravo absent) to continue Item 3 to the December meeting for approval.
Resolutions No. 3258 is made a part hereof.
INFORMATION ITEMS:
4) - Request for a wireless telecommunications facility and monopalm cell tower located at 1050
Schooner Drive, between Harbor Island Hotel Group LP, a California Limited Partnership and
Verizon Wireless.
Mr. Peña gave a brief summary and said this item will be agendized in December for
authorization. The tower will be the first of this type in the harbor and should improve service
throughout the area.
Commissioner Ashworth wanted to know how the palm tower will be maintained and
Commissioner Smith wanted to know if there would be any way to make the pole or trunk look
more natural.
Mr. Gosney stated that when this item is brought back, action should include staff direction to
claim a categorical exemption under CEQA. Commissioner Smith agreed and wanted to be sure
the District followed the City of Ventura’s criteria and CEQA guidelines.
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Ventura Port District Board of Port Commissioners
November 19, 2014 Regular Meeting Minutes
5) - Proposed Ventura Harbor Marina & Yacht Yard Marina Expansion
Sam Sadove provided an update to the Board about the proposed expansion of the marina on
Parcel 20 and hopes to be able to move forward by January 2015.
Board discussion ensued with various questions and concerns regarding the plans. Staff hopes
approval at next month’s Regular Meeting will be enough to meet the January 2015 goal.
Mr. Sadove expressed another concern regarding the Fuel Dock’s pending construction and
closure and the absence of gasoline in the harbor. Mr. Peña assured the Board that staff will
work with Mr. Sadove and will make sure the public safety boats are not compromised.
ACTION ITEMS:
6) Election of Alternate Special District Member to Ventura LAFCo for a term to begin January
1, 2015.
(Carson and Bravo absent) to cast its vote for Mary Ann Rooney for LAFCo Special District
Alternate Member.
7) Authorize the General Manager to enter into a contract for the Installation of the Fish Pier
Derrick Crane Project to Cushman Contracting Corporation in the amount of $119,575.00.
Mr. Peña gave a short summary of the issue and requested that the Board approve this contract
since the current crane is no longer safe.
A discussion followed regarding bid timing, crane safety, the commercial fisherman’s needs and
expenses and ideas of how to increase fees and recoup the cost of the crane.
(Carson and Bravo absent) to continue this item to the January meeting along with two agenda
items coming forward for access card rates and an increase in offloading fees. The
Commission would also like a 30-day notice sent to the fisherman impacted by said potential
increase in access card rates and offloading fees, so they are able to participate in January’s
meeting.
REQUEST FOR FUTURE AGENDA ITEMS: None
ADJOURNMENT: The meeting was adjourned at 9:21 p.m.
________________________________
Everard Ashworth, Secretary
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DECEMBER 17, 2014
DEPARTMENTAL STAFF REPORTS
DREDGING
HARBORMASTER
MARKETING
PROPERTY MANAGEMENT
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RWP DREDGING MANAGEMENT
Richard W. Parsons
2271 Los Encinos Road
Ojai, California 93023
Phone/Fax (805) 649-9759
December 17, 2014
Board of Port Commissioners
Ventura Port District
1603 Anchors Way Drive
Ventura, CA 93001
Subject: November-December 2014 Dredging Activities and Special Projects Report
The Dredging Program Manager’s activities for November-December 2014 period are reviewed below:
2015 Corps of Engineers Dredging
The Los Angeles District’s contractor, Manson Construction Company, for the FY15 maintenance
dredging of the harbor’s federal channel area is expected to begin mobilizing its equipment into the
harbor in early January 2015, with dredging commencing by early February. That initial effort will be
accomplished under a contract modification in the amount of $2,996,000. The Corps is now in the process
of exercising an optional item in the contract in the amount of $2,135,000. Taken together those funding
commitments will provide for the dredging of 630,000 cubic yards of material. I am hopeful that upon
completion of the dredging effort that in excess of 700,000 cubic yards will have been removed from the
federal project area.
2016 Federal Dredging Appropriations
In late October the Port District’s chairman advised both the Corps of Engineers and the Office of
Management and Budget (OMB) that the District was requesting that $8 million be included in the
FY2016 Federal Budget to fund a complete dredging of the Ventura Harbor federal channel area. The
Corps response to the District’s request is attached.
The Administration’s proposed FY2016 is not expected to be released until February 2015. It is
unrealistic to expect the funding proposed for Ventura Harbor to be at the level we have requested. My
expectation is that the proposed funding level may be at about $4 million. Assuming, however, that the
Congress will continue its recent practice of providing funding for Corps “workplan” allocations, the Port
District will have possibility of securing increased funding after the FY2016 budget is adopted.
BEACON’s Hobson Beach Proposal
In December, representatives from BEACON (the local joint powers authority composed of Ventura and
Santa Barbara Counties as well as the coastal cities of those two counties and committed to the sand
nourishment of the shoreline) contacted the Port District to discuss a BEACON proposal to utilize sand in
the Ventura Harbor sand trap to nourish Hobson Beach on the Rincon Shoreline. Very preliminary
discussion will be held with Corps representatives in the LA District, BEACON staff and the Port District
on December 22. If this proposal is considered at all viable, I would expect it to take several years to put
together.
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Launch Ramp Rehabilitation
We have been advised by both Senator Jackson’s office and Assemblyman William’s office that the
California Division of Boating and Waterways (DBW) will be setting up a conference call with the
District and the aforementioned legislative offices to address the launch ramp parking lot circulation
problems caused by the configuration of the new ramp. Hopefully, this matter will be resolved in the near
future and an appropriate remedy put in place.
Village Dock Replacements
Since the receipt of the California Coastal Commission’s (CCC) discouraging letter of October 23, 2014,
we have been identifying and contacting CCC facilitator/consultants who can assist the Port District in
moving this project through the CCC process. We expect to have an individual on board in the near
future.
ADA Harbor Village Improvements
I have been working with the District’s staff to facilitate the efforts of Jensen Design and RRM Design
Group in addressing the planning effort needed at Ventura Harbor Village to satisfy the ADA
requirements.
Respectfully submitted,
Richard Parsons
Dredging and Special Projects Consultant
Attachment: 11-25-14 Letter to Chairman Carson from the Department of the Army
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DEPARTMENTAL STAFF REPORT
TO:
CC:
FROM:
SUBJECT:
Meeting Date: December 17, 2014
G. Scott Miller, Harbormaster
Harbormaster Report
Ventura West Interim Modernization:
The parking lot, landscape, exterior restroom repairs and light post
installation are complete barring some “punch list” items. Tile work
in the men’s and women’s restrooms is well underway. Appliances
will soon be installed. The work is behind schedule, so work is
taking place on Saturdays and Sundays so the project can be
completed ASAP, certainly before the March 31, 2015 date as
stipulated in the lease.
Harbor Patrol Report
Statistics
November 2014
In Harbor
22
Out Harbor
5
Total
27
Boating
14
Non-Boat
13
Capsized
1
Fire
1
Flooding
3
Haz. to Nav.
1
Mech Fail
5
Medical
10
Person in H2O
1
Pollution
2
Search
1
Violation
2
Pumpout
2
Tow
6
Agency Asst
16
Cites
Boating
1
Non-Boating
0
Parking
Launch Ramp Traffic Pattern:
I continue to partner with Richard Parsons and Board Chair Greg
Carson to present a unified plan to correct the traffic flow issue at
the Launch Ramp.
Vessel Turn-in Program:
Having expended all Abandoned Vessel Abatement Program
funds, $5,000, I continue to dispose of unwanted vessels utilizing
the VTIP Grant funds in a cost effective manner. I have learned
that the Simi Valley landfill will dispose of a trailered vessel without
an engine for about $250.00, so am directing people with boats
that qualify to use that source. Vessel Assist is currently disposing
of two Ventura-based vessels, one of which was at a dock in the
Keys, with significant oil in the bilge and at risk of sinking.
1
Authorizing Port District to Enforce “No Trespassing” on District-administered Lands:
Frank Locklear and I collaborated to complete the paperwork necessary so the Ventura Port
District can assist in enforcing Trespassing on all District-administered lands, including Harbor
Village, the beach parking lots, the launch ramp and others. This will allow us a means to deal
with chronically problematic transients once they have been served a Notice of Trespassing.
These authorizations must be renewed every 180 days.
October Crime Reports Provided by the Ventura Police Department
Report not submitted in time to include in this report
Drunk Subject 10/10/2014
5:28 AM 1362 Anchors Way
Disturbing
PC647(F) U/I
Drunk Subject 10/26/2014
10:29 PM 1404 Anchors Way
Disturbing
VC23152(a)
10/29/2014
3:03 PM 1215 Anchors Way
Body
DB
Attachments:
Attachment 1 - VWM II Interim Modernization Pictures – December 4, 2014
Attachment 2 - Soundings dated December 1, 2014
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ATTACHMENT 1
VWM II Interim Modernization
December 4, 2014
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ATTACHMENT 2
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DEPARTMENTAL STAFF REPORT
TO:
CC:
FROM:
SUBJECT:
Jennifer Talt-Lundin, Marketing Manager
Marketing Report
Ventura Harbor Village Sales:
•
October 2014 Sales for Village tenants open 12 consecutive months: 22.65% increase from
October 2013 with a 12.21% increase year to date. This increase is slightly over $2 million
in revenue.
Advertising – Approximately $12,500:
•
25,000 Crowne Plaza brochures: Corporate, SB Airport & CA Welcome Center Cost: $229
•
11,000 circ. Ventura Breeze ¼ Holiday Shopping/ Shop Small ad 11/26 Issue. Cost: $315
•
63,000 circ. VC Reporter & Ventana ¼ page Holiday Event ad in Gift Guide Cost: $395
•
45,124 circ. VC Star (2) ¼ page Call to Boaters ads. 11/27 & 11/30. Cost: $1,500 ($750 each)
•
33,000 circ. VC Reporter (2) ½ page Holiday ads. 12/4 & 12/11. Cost: $1,100 ($550 ea.)
•
15,000 subscribers VC Reporter E-blast: Parade of Lights. 12/10. Cost: $0 (Sponsorship)
•
43,600 circ. All –County: Timeout Section VC Star (2) ½ page color ads – Parade of Lights &
Winter Wonderland on 12/5 & 12/12. Cost: $1416 ($708 ea.)
•
11,000 circ. Ventura Breeze (2) ½ pg. Holiday events ads 12/10 & 12/24 Issues. Cost: $625
•
15,000 publication circ. Santa Clarita Signal ½ pg. Holidays events ad 12/10 Issue. Cost: $400
•
67,711 publication circ. The Acorn (4) ¼ page BW Parade of Lights & Winter Wonderland ad in
Agoura Hills, Thousand Oaks and Camarillo Issues 12/11 & 12/12. Cost: $1,360
•
32,600 circ. Radio ad on KHAY & KBBY, 42 spots total Cost- $3,135
•
Cumulus Media KBBY e-blast - 7,045 impressions and KHAY e-blast - 7,455 impressions
•
79, 500 circ. Gold Coast Broadcasting- KOCP, KVTA and KFYV, 46 spots Cost- $2,000
•
The Log newspaper Ventura Harbor print ad, Enewsletter banner ad, online banner ad for
Ventura Harbor/Ventura Harbor.com in November with direct links to new website
Web Site/ Social Content:
•
Parade of Lights Facebook boost post reached over 15,000 total viewers
•
VenturaHarborVillage.com has increased visitors to site by 56% over previous November
•
Created social media campaign for Small Business Saturday, resulting in thousands of views
•
Posted travel Harbor hotel package to Harbor Twitter as well as holiday travel/activity discounts
•
Enhanced both Harbor web sites with holiday Harbor visuals and banner holiday ads
On Site Event Rentals / Event Promotions:
•
Produced Parade of Lights and Winter Wonderland events. Handled logistics & promotions.
Distributed 2,000 Harbor holiday event rack & 2,500 Parade of Lights and Winter Wonderland
oversized postcards, 200 holiday posters
•
“Verizon Telemetrics Infrastructure” filming scheduled for December 2014
•
Working with Chabad of Oxnard to host Chanukah Festival at Harbor on December 21
•
On-site event rental revenue booked to-date generated approximately $28,443 for Fiscal Year
2014/2015 which is 86% of budget projections.
•
Secured $10,600 in Parade of Lights Sponsorship: Four Points by Sheraton and Holiday Inn
Express & Suites, Ventura West Marina, Ventura Harbor Marina & Yacht Yard, Rhumb Line
16
•
Restaurant, Andria’s Seafood Restaurant and Market, Ventura Harbor Boatyard, Ventura Harbor
Marine Fuel, Boatyard Café, Ventura Marina Community, Brophy Brother’s Restaurant & Clam
Bar, Ventura Boat Rentals, Island Packers, Ventura Yacht Club, and Vessel Assist
In-Kind Sponsors: The Greek at the Harbor, Milano’s Italian Restaurant, VC Reporter, Ventura
Breeze, VC Star, Aspen Helicopter, RP Barricade, Sunbelt Rentals, Cumulus Media
Public Relations/Networking/Outreach:
•
Hosted Canadian Freelance writer Steve MacNull November 22 working with Ventura
Conference & Visitor Bureau, overnight at Four Points by Sheraton & kayak
•
Hosted San Francisco Chronicle journalist Jeanne Cooper with Somerville Associates on
November 30 for Islands Packers trip and The Greek at the Harbor
•
Crafted December Wavelengths Media Newsletter with Somerville Associates (170 media
outlets)
•
Participation in Central Coast Tourism Canadian Traveler online contest. Prize package: Whale
Watch/Wildlife Cruise to Channel Islands, Harbor Cruise, Seafood Dining Certificate. Logo &
prize details in 30,000 print newsstands/home subscribers in Canada plus 130,000 digital
outreach
•
Crafted Discover Yuletide Bliss Stay Package press release, distributed via Somerville
Associates
•
Somerville Associates secured media placements in the following: Sea Magazine, Elite
Magazine, Examinar.com, GuideBookAmerica.com, Ventura County West Enewsletter (Total
views 88,000)
•
Named Top 10 Holiday Events for Kids on Trekaroo.com (10,219 unique visitors/month)
•
The Log newspaper editorial in November 21 issue included: Ventura Harbor New Guide Pile
Regulations, Wine, Dine & Jazz event along with three Ventura Harbor images
•
Ventura Breeze November 12 issue included review of Howl-O-Ween event, Wine, Dine & Jazz
editorial feature, and editorial coverage of Ventura Yacht Club new docks
•
Village tenant Creative Strategy Meeting on December 17; Review of Nov. / Dec. events
•
Attended December 5 Chamber of Commerce Connection Breakfast to promote holiday activities
•
Distribution of the Winter/Spring Harbor Views Newsletter working with Whisenhunt
Communications; Distributed 10,000 in Ventura Breeze (December issue) and 1,000 copies in
Harbor, community, City Hall, Visitor Center
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DECEMBER 17, 2014
CONSENT ITEM NO. 1
APPROVAL OF FINANCIAL STATEMENTS AND CHECKS
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BOARD COMMUNICATION
TO:
CC:
FROM:
SUBJECT:
ITEM 1
Gloria Adkins, Accounting Manager
Approval of Financial Statements and Checks
RECOMMENDATION:
That the Board of Port Commissioners adopt Resolution No. 3259:
a) Accepting the September and October 2014 financial statements; and
b) Approving the payroll and regular checks for October 2014.
DISCUSSION:
Supplementary Notes (“Notes”) to the financial statements are located directly behind the
Statement of Income and Expense report for October 2014. The Notes reflect both the
September and October monthly financial variances.
Disbursements
The accounts payable check register for October 2014 is located after all the financial statement
documents. The September check register was previously presented to the Board in the
November 19th Board Meeting packet so it will not be included with this report. Each check on
the October register includes a brief description of its purpose. I have explained some of the
major expenditures below. (Regular payments for monthly service contracts, utilities and legal
services, etc. are not included in the explanation as they are repetitive):
October 2014 
Cushman Contracting Corporation was paid $53,770 for the parking lot lighting phase of the
launch ramp refurbishment project. On October 31st, there was a 5% retention still being
held on the total contract.

The Department of Parks & Recreation was paid $14,219 towards lifeguard serves at
Harbor Cove Beach and Surfers Knoll Beach for summer 2014. The Department of Parks &
Recreation is still reconciling their accounting for this service.

The California Special Districts Association was paid $5,691 for the District’s annual
membership renewal fee for calendar year 2015.

Ventura Harbor Marina & Yacht Yard was paid $39,364 for continued refurbishing of Boat
19.
Payroll Disbursements
The District has 26 bi-weekly pay periods per year; ten months of the year will have two regular
payroll periods and two months will have three regular pay periods. The October payroll
expense of $185,149 includes three regular pay periods. The month of November will represent
two regular payroll periods. The next month, in which, three regular pay periods are present,
will be May 2015.
ATTACHMENTS:
Attachment 1 – Resolution No. 3259
Attachment 2 – Statement of Income Expenses – Period Ended September 30, 2014
Attachment 3 – Statement of Income Expenses – Period Ended October 31, 2014
Attachment 4 – Accounts Payable Check Register for October 2014
19
ATTACHMENT 1
20
ATTACHMENT 2
21
ATTACHMENT 2
22
ATTACHMENT 2
23
ATTACHMENT 2
24
ATTACHMENT 2
25
ATTACHMENT 2
26
ATTACHMENT 2
27
ATTACHMENT 2
28
ATTACHMENT 3
29
ATTACHMENT 3
30
ATTACHMENT 3
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ATTACHMENT 3
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ATTACHMENT 3
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ATTACHMENT 3
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ATTACHMENT 3
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ATTACHMENT 3
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ATTACHMENT 3
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ATTACHMENT 3
38
ATTACHMENT 4
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ATTACHMENT 4
40
ATTACHMENT 4
41
ATTACHMENT 4
42
DECEMBER 17, 2014
CONSENT ITEM NO. 2
APPROVAL OF OUT OF TOWN TRAVEL REQUESTS
43
BOARD COMMUNICATION
TO:
FROM:
SUBJECT:
ITEM 2
Oscar F. Peña, General Manager
Out of Town Travel Requests
RECOMMENDATION:
That the Board of Port Commissioners approve the following out of town travel requests:
A) Accounting Manager Gloria Adkin’s travel to Monterey, California to participate in the
California Society of Municipal Finance Officers Annual Conference from February 27 20, 2015. This benefits the District by allowing the Accounting Manager to receive
continued training in government accounting and the opportunity to network with other
government agencies located in California. Estimated costs are as follows:
Registration
Lodging (3 nights)
Meals/Misc. Incidentals
Personal Vehicle Mileage
Miscellaneous-Parking, etc.
TOTAL
$ 350.00
$ 600.00
$ 100.00
$ 150.00
$ 60.00
$1,260.00
B) Marketing Manager, Jennifer Talt-Lundin’s travel to Long Beach, California to participate
in the LA Travel and Adventure Show with the Ventura Visitor and Convention Bureau
from February 20 – February 22, 2015. This benefits the District by allowing our
Marketing Manager to promote visitation to the Ventura Harbor.
Registration
Lodging (2 nights)
TOTAL
$ 600.00
$ 400.00
$ 150.00
$ 97.77
$ 20.00
$ 1,267.77
C) Dredging and Special Projects Consultant, Richard Parsons’ travel to Long Beach,
California to participate in the California Marine Affairs and Navigation Conference
(CMANC) Winter Meeting from January 14 - 16, 2015. The benefit to the District for this
travel is to meet with representatives of other California Ports and Harbors and
participate in discussions with the U.S. Army Corps of Engineers about the refining of
navigation goals for California and develop the implementation strategy for those goals.
Estimated cost for the travel is as follows:
Registration
Lodging (2 nights)
TOTAL
44
$
$
$
$
$
$
325.00
365.92
150.00
112.00
40.00
992.92
D) Chairman of the Board, Gregory Carson’s travel to Long Beach, California to participate
in the California Marine Affairs and Navigation Conference (CMANC) Winter Meeting
from January 14 - 16, 2015. The benefit to the District for this travel is to meet with
representatives of other California Ports and Harbors and participate in discussions with
the U.S. Army Corps of Engineers about the refining of navigation goals for California
and develop the implementation strategy for those goals. Estimated cost for the travel is
as follows:
Registration
Lodging (2 nights)
TOTAL
$
$
$
$
$
$
325.00
365.92
150.00
94.52
40.00
975.44
Note:Pursuant to the Expense Reimbursement Policy, Meal and Incidental Expenses are not to
exceed $115 per day. Funds have been allocated in the FY 2014-15 Budget for training and
conferences.
45
DECEMBER 17, 2014
INFORMATIONAL ITEM NO. 3
VENTURA DOWNTOWN-HARBOR TROLLEY UPDATE
46
BOARD COMMUNICATION
TO:
FROM:
SUBJECT:
ITEM 3
Kevin Clerici, Director, Downtown Ventura Partners
Ventura Downtown-Harbor Trolley Update
RECOMMENDATION:
That the Port Commission receive an update from Kevin Clerici, Director of the Downtown
Ventura Partnership on the Ventura Downtown-Harbor Trolley.
BACKGROUND:
The Downtown-Harbor Trolley continues to better all previous trolley services in ridership and
calls for service, drawing more than 32,000 riders between January and November of this year.
Advertising revenues have increased in recent months. Also, operating hours will be expanded
to 7 days a week beginning January 2015, as a result of increased financial support from
coastal hotels.
Staff will have final November stats for the Commission at the December 17th meeting. Staff is
still catching up from the Tree Lighting event, the Street Fair and the Ventura Wine Walk.
Also, the new panels on the Big Belly trash/recycling units have been installed.
47
DECEMBER 17, 2014
ACTION ITEM NO. 4
APPROVAL OF NEW VERIZON CELL TOWER
48
BOARD COMMUNICATION
TO:
FROM:
SUBJECT:
ITEM 4
Approval of new Verizon Cell Tower at the Four Points Sheraton
1050 Schooner Drive (Parcel 19)
RECOMMENDATION:
That the Board of Port Commissioners approve by motion a request by Harbor Island Hotel
Group LP, as Lessee under that certain Ground Lease with the District dated December 9,
1992, for real property located at 1050 Schooner Drive, Ventura, California, to sublease a
portion of such premises to Verizon Wireless to install, operate, repair, and maintain a wireless
telecommunications facility and monopalm cell tower, subject to legal counsel’s review and
approval of the final documents, and to direct staff to claim a categorical exemption pursuant to
the State Guidelines for the Implementation of the California Environmental Quality Act (CEAQ)
Section 15303, New Construction or Conversion of Small Structures.
SUMMARY:
Synergy Development Services, Inc. has been working with the City of Ventura on the
permitting process for a wireless telecommunications facility and monopalm cell tower on the
Four Points Sheraton property. The permit is consistent with City codes and has been deemed
complete for Federal mandates. However, the City needs a letter of authorization from the Port
District as land owner to complete the process and move forward to the Planning Commission.
BACKGROUND:
Although this is not listed as a permitted use in the ground lease with Harbor Island Hotel Group
LP, the District has approved two other telecommunication agreements in 2000 and 2002. In
each of these existing agreements, the equipment is not visible to the public because the
antennas are located on the roof of the buildings and are screened by architectural elements of
the hotel design.
In this case, the tenant is proposing a 60 foot monopalm that will be camouflaged to look like a
palm tree. The hotel is proposing that this equipment be installed on the southwest corner of the
Four Points Sheraton property.
This facility will improve service in the harbor for Verizon customers, allowing visitors, tenants
and employees to stay connected.
FISCAL IMPACT:
The rent to the Four Points Sheraton from Verizon Wireless will be $1975.00 per month. The
Ventura Port District will receive 10% of this rent.
ATTACHMENTS:
Attachment 1 – Verizon Wireless Alternative Analysis
Attachment 2 – Verizon Wireless Harbor Location
Attachment 3 – Verizon Wireless Photo Simulation
Attachment 4 – Example of a Monoplam
Attachment 5 – Notice of Exemption
49
ATTACHMENT 1
Alternative Analysis
There was substantial effort to establish the best location and design for the proposed Verizon facility.
The following list were alternative designs and locations which were considered and either cited as not
viable or inferior to the proposed design.
The coverage objective of the proposed facility is:
1) Sheraton, Holiday Inn and Intersection of Harbor and Olivas Park- Green Circle
2) Harbor area – Yellow Circle
3) Residential community on the Keys and Pierpont- Red Circle
50
ATTACHMENT 1
A summary of alternative locations/designs off the subject parcel are cited as follows:
1)
“Olivas” ranch area located East of Harbor: This area was not viable for Verizon as coverage
from a facility in this vicinity would not provide adequate coverage to the Harbor area or
residential community in the Keys and Pierpont.
2) The “shopping center” located on the Southwest corner of E Harbor Blvd. and Olivas Park Dr.
was considered, but was deemed not viable for Verizon as coverage from a facility in this vicinity
would not provide adequate coverage to the Harbor area or residential community in the Keys
and Pierpont.
3) Collocation on Holliday Inn. There is an existing AT&T facility located atop the Holliday Inn. This
area was vetted and proved not viable for the following reasons:
a) The existing ATT antennas utilize the entire area of the existing parapet feature thus;
there was not space for additional antennas within the existing parapet feature. (See
picture as reference).
b)
The location would not work for Verizon as the coverage to the North would be
substantially blocked by the adjacent Sheraton Hotel; thus would not provide coverage
to the mobile home park or Keys area to the North. (See picture as reference).
51
ATTACHMENT 1
4)
The Holliday Inn sign was considered but was significantly too low to accommodate antennas
which could propagate over the hotels to provide adequate coverage to the Harbor area or
Mobile Home Park or Keys area to the North.
5) The monument tower at the Sheridan 4 Points was considered, but was significantly too low to
accommodate antennas which could propagate over the hotels to provide adequate coverage to
the Harbor area or Mobile Home Park or Keys area to the North.
Alternative Designs on the subject parcel were vetted as follows:
1) Collocate on the rooftop of the Sheraton 4 Points adjacent to the AT&T antennas. This design
was not actively pursued as the ownership of the hotel was not supportive of another rooftop
modification to accommodate antennas due to structural issues and visual aesthetics.
2) There was significant effort to determine the best location for a Monopalm, and the proposed
design proved most viable. Prior to the current design there was a design to install the
Monopalm near the Northwest corner of the hotel, but this design was subsequently not
approved by the ownership. Please see Exhibit A citing plans for this design.
52
ATTACHMENT 1
Exhibit A
53
ATTACHMENT 1
54
ATTACHMENT 1
55
ATTACHMENT 1
56
ATTACHMENT 1
57
ATTACHMENT 1
58
ATTACHMENT 1
59
ATTACHMENT 1
50'
0'
25'
50'
100'
wireless
60
ATTACHMENT 1
10'
0'
5'
10'
20'
wireless
61
ATTACHMENT 2
62
ATTACHMENT 2
63
ATTACHMENT 2
64
Harbor Village
ATTACHMENT 3
1050 Schooner Drive ~ Ventura, CA 93001
View 1
Location Map
Proposed
Notes: Looking north east at proposed monopalm project
Applicant
Verizon Wireless
15505 Sand Canyon Ave
Building “D” 1st Floor
Irvine, CA 92618
Contact
Synergy Development Svc
16147 Wyandotte St.
Van Nuys, CA 91406
(818)840-0808
Photographic Visualizations Provided By:
SCDG LLC.
SoCal Design Group
Existing
65
30983 Brassie Lane
Temecula, CA 92591
www.scdgllc.com
(951) 225-5421
[email protected]
This photo simulation is being provided as a conceptual representation of the proposed wireless facility.
For exact dimensions,scaling and design, please refer to the submitted plans.
SCDG LLC (SoCal Design Group) is not Responsible for Post Simulation Production Design Changes
Revision Date: Aug. 12, 2014 05:18:36
ATTACHMENT 4
66
ATTACHMENT 5
67
DECEMBER 17, 2014
ACTION ITEM NO. 5
APPROVAL OF BOATYARD CAFÉ LEASE
68
BOARD COMMUNICATION
TO:
FROM:
SUBJECT:
ITEM 5
New Restaurant Lease Agreement for the Boatyard Café
RECOMMENDATION:
Approve by motion a new Restaurant lease agreement between the Ventura Port District dba
Ventura Harbor Village and The Boatyard Café, Inc. dba Boatyard Café for the premises located
at 1583 Spinnaker Drive #109 consisting of a total of 2,675 square feet for a year term, with a
five year option.
SUMMARY:
In mid-September, the operator of Spinnaker Steak and Seafood Restaurant entered into a sale
purchase agreement with The Boatyard Café, Inc. and have entered into an escrow for this real
estate transaction that is scheduled to close mid to late December 2014.
BACKGROUND:
As part of this sale purchase agreement the Boatyard Café, Inc. has requested a new lease for
the premises. The terms of the lease are as follows:
Premises: 2,675 square feet
Term: Four (4) years plus one five (5) year option period.
Rental Expenses: The monthly rental shall be $5,266 and shall be increased at a minimum of
4% to 10% during the primary term of the lease.
Percentage Rent: Tenant shall also pay percentage rent as follows:
• 4% of gross sales on food items and non-alcoholic beverages.
• 5% of gross sales on alcoholic beverages.
• 5% on non-food items such as caps and t-shirts with the company logo.
Free Rent Period: Tenant shall be provided 90 days for construction, October through
December.
Tenant Improvement Allowance: The District has agreed to an allowance of $7,000 for approved
interior and exterior improvements. Reimbursement shall be made subject to approved invoices
submitted by tenant.
The Boatyard Café will provide a casual restaurant experience that serves breakfast, lunch and
early dinner. We are happy to welcome this new tenant to the Village. They are currently making
improvements to the restaurant and hope to open before the end of the year.
FISCAL IMPACT:
The projected revenue to the District will be $53,000 annually, plus percentage rent. The
estimated percentage rent value could be an additional $20,000 based upon sales of $500,000
annually.
Staff recommends this lease be approved subject to the successful close of escrow.
69
DECEMBER 17, 2014
ACTION ITEM NO. 6
APPROVAL OF NEW LEASE FOR COFFEE DOCK AND POST
70
BOARD COMMUNICATION
TO:
FROM:
SUBJECT:
ITEM 6
Robin Baer, Property Manager
New Restaurant Lease Agreement for the Coffee Dock & Post
1575 Spinnaker Drive #105 A/B
RECOMMENDATION:
That the Board of Port Commissioners approve by motion:
A) A new Restaurant lease agreement between the Ventura Port District dba Ventura
Harbor Village and the Coffee Dock & Post for the premises located at 1575 Spinnaker
Drive #105 A/B consisting of a total of 1,330 square feet for an eight (8) year term
B) Upon execution of this lease by the parties, the Coffee Dock & Post lease dated
September 1, 2012 and the Windrose Gifts lease dated June 1, 2011 shall be
immediately terminated and upon approval of the new lease the old leases, which are on
a month-to-month tenancy will be terminated and the new lease will prevail.
SUMMARY:
In June 2014, staff presented the Board with a new restaurant concept for the owners of Coffee
Dock & Post and Windrose Gifts. Currently, there are two separate leases since the current
occupants purchased these businesses on a different timeline.
In the third quarter of 2013 they began adding sandwiches to their coffee and beverage menu.
This included breakfast sandwiches and bagels and cream cheese as well as handcrafted
sandwiches such as Turkey Bacon Pesto, Ham & Cheese, Turkey and Chicken Salad
sandwiches which included salads. This has increased sales in the Coffee Dock & Post
business by 15%.
BACKGROUND:
The District’s Property Manager has been working with the tenant to redesign the two spaces
into one unit that will provide the Coffee Dock & Post to utilize the harbor side of the premises to
take advantage of the views and outdoor seating. In the new design customers will experience
both a retail and restaurant setting. The focus will be the food service which will generate 30%
more revenues.
To accomplish this renovation the tenant has committed to a renovation budget of
approximately $150,000. The District will contribute up to $75,000 for infrastructure
improvements such as the HVAC, new electrical and plumbing improvements, doors, basic
lighting and flooring. On the exterior, the canopy may be replaced to coordinate with interior
improvements. Very little investment has been made to this 35 year old premises.
The proposed term of the lease is eight years and there is a free rent period for construction and
start-up.
71
FISCAL IMPACT:
The average occupancy expense in the first five years is $33,000 per year plus 3% of its gross
sales which could result in an additional $12,000 to $15,000 per year. This is approximately
20% above the current business model.
This new restaurant boutique concept will be a new and exciting business establishment for the
complex.
We look forward to future success with this tenant. Staff recommends the Board’s approval of
the new lease transaction.
ATTACHMENTS:
Attachment 1 - Illustration for Potential Design
Attachment 2 – Exhibit A-1 for the Proposed Layout
72
ATTACHMENT 1
73
ATTACHMENT 2
74
DECEMBER 17, 2014
ACTION ITEM NO. 7
APPROVAL OF NEW FLAGPOLE
75
BOARD COMMUNICATION
TO:
CC:
FROM:
SUBJECT:
ITEM 7
W. Pat Hummer, Senior Harbor Patrol Officer
Purchase and Installation of New Flagpole
RECOMMENDATION:
That the Board of Port Commissioners approve by motion the purchase and installation of a
new flagpole from The Flag Factory, in the amount of $7,825.00, which will be placed near the
front entrance to the Ventura Port District Office Facility.
SUMMARY:
At the November 19, 2014 meeting, the Commission asked staff to research a more nautical
themed flagpole and continue this item to December. Staff researched a flagpole with yard arm
through The Flag Factory, which is the same company staff worked with for the standard pole.
The quote for purchase and installation of a standard flagpole was $6,572.50. The quote for
purchase and installation of a flagpole with yard arm is $7,825.00; which is a difference of
$1,252.50.
BACKGROUND:
As a government agency, the Ventura Port District has been displaying the American and
California flags since its inception. Since the construction of Harbortown Point, the flags have
been flown from a flagpole on Harbortown Point property near the south end of the building.
This flagpole has been in a state of disrepair for many years and finally became unusable a year
ago. Harbortown Point recently removed the pole for reasons of safety and aesthetics.
The proposed flagpole would be on Harbortown Point property, immediately adjacent to the
stairway to the Port District Office.
ATTACHMENTS:
Attachment 1 - Pictures of Flagpole Location
Attachment 2 - Example of Flagpole with Yard Arm
Attachment 3 - Flagpole with Yard Arm Quote
Attachment 4 - Standard Flagpole Quote
76
ATTACHMENT 1
77
ATTACHMENT 2
78
ATTACHMENT 3
From:
To:
Subject:
Date:
Pat Hummer
Jessica Rauch
FW: REVISED QUOTE for 35-ft. NAUTICAL YARDARM ALUMINUM FLAGPOLE (with options) by INTERSTATE POLE INDUSTRIES
Thursday, December 04, 2014 2:39:43 PM
Jessica,
Here is the quote from The Flag factory.
Pat Hummer
Senior Harbor Patrol Officer
Ventura Harbor Patrol
1603 Anchors Way Dr.
Ventura, Ca 93001
Office 805-642-8618
Work Cell 805-947-7900
E-mail [email protected]
From: Jonathan Alburger [mailto:[email protected]]
Sent: Tuesday, December 02, 2014 4:35 PM
To: Pat Hummer; Joe Gonzalez; David Yothers
Subject: REVISED QUOTE for 35-ft. NAUTICAL YARDARM ALUMINUM FLAGPOLE (with options) by INTERSTATE POLE INDUSTRIES
Updated Quote: December 2, 2014
Pat Hummer
& Joe Gonzales
1603 Anchors Way Drive
Ventura CA 93001-4229
Ph # 805-642-8618
FAX # 805-658-2249
[email protected]
[email protected]
Hello, Pat & Joe:
Great meeting with you both to locate a perfect spot for your Port DIstrict
headquarters.
Here is the UPDATED flagpole and specs for the NAUTICAL YARD-ARM
model that we all thought was right for the location and height of your building.
Thank you for selecting Interstate Pole Industries as your local supplier.
NAUTICAL YARD-ARM FLAGPOLE SPECS:
1.) 35-ft. Aluminum Flagpole (Installed height); 38 - 1/2 ft. overall length - NAUTICAL
(Yard Arm assembly - no gaff) Satin Brush Polished Finish
2.) 6063-T6 All New Aluminum, heat-treaded and hardened
3.) .156" wall thickness
4.) 7" butt diameter; 3.5" top diameter
5.) Flagpole is 2 pcs., swage-fitted in field
6.) Dark Bronze #313 Anodized protective finish to the flagpole (see cost
option *2 below)
79
ATTACHMENT 3
7.) threaded top core receptacle, for #8
8.) Revolving standard Truck housing (option upgrade with stainless steel ball
bearings **)
9.) 8" dia. Gold Anodized Spun Aluminum Ball Top on threaded spindle, fits
tight and secure into double truck assembly
10.) Brown Polyester Halyard "Rope" - solid braid
11.) 6 Stainless Steel Flagpole hardware SNAP CLIPS (for 3 flags)
12.) Aluminum Cleats for rope tie off
13.) Foundation - Steel Corrugated Ground Sleeve with base & support plates; &
foundation grounding spike,
standard non-engineered foundation design ***, 2800 psi concrete
14.) Flash Feature Finishing Ground Collar at base of flagpole where it meets foundation
COSTS:
1.) SATIN FINISH NAUTICAL FLAGPOLE, LUMP SUM TAXES and FREIGHT INCLUDED: $
2,8500.00
2.) *2: DARK BRONZE ANODIZE FINISH NAUTICAL FLAGPOLE, LUMP SUM
TAXES and FREIGHT INCLUDED: $ 3,495.00
•••••••••••••••••••••••••••••••••••••••••
•••
FLAGPOLE PARTS - OPTIONS:
1.) **DELUXE TRUCK SYSTEM TOP: Stainless Street Ball Bearings with SEALED
BEARING ASSEMBLY
ADD $ 245 + tx
2.) LOCK BOXES - cleat covering lock box with padlock hasps
ADD $ 125 + tx
•••••••••••••••••••••••••••••••••••••••••
•••
NAUTICAL FLAGPOLE INSTALLATION SERVICE OPTIONS:
Your Ventura Port District forces would do the 1.) demo; 2.) landscape removal;
3.) dig alert; 4.) excavation to our standard recommended good soil
dimensions; 5.) dirt/spoils hauling.
Interstate Pole Industries Services broken down by day:
Day #1:
A.) Foundation Embedment:
Set Ground Tube Canister, Plumb; Procure & Pour Concrete (after your
demo and your digging to 36" square or round by 48" deep) standard,
2800 psi, pouring, forming, manpower labor, tools, equipment. To grade
line with small positive slope finishing. Standard Finish.
Day #1 Total: @ $ 1,950.00
CALIF. CODE REQUIREMENT: Add Reinforcing Steel (Rebar) Cage
around Foundation Sleeve in embedment (done with "A" above)
Rebar Cage, Add $ 385.00
80
ATTACHMENT 3
FOUNDATION - ORNAMENTAL OPTION:
A-1.) If you want Decorative Foundation Double Stairstep @ 36" round
by 6" rise; and 2nd step @ 24" round by 6" rise
Sono Tubes, Additional Concrete Included; Additional Ground
Sleeve Height Included
Requires 2nd Day, Special Trowel Work Finish to Steps
Foundation Embedment Cost Total Moves to $ 3,050.00
Day #2:
B.) Pole Assembly, Field-Swag-Fitting; Affix All Accessories, Crane Erect into
Foundation Tube;
Sand-pack Plumbed Flagpole in Foundation Tube; Wood Wedges for
Aligning & Plumbing;
Remove Temp Wood Wedges and Pack Sealant (non-shrinking grout);
Drill and Tap Cleat onto pole with Countersunk Machine Screws; (Affix
any other options above);
Place Flash Feature Collar; Caulk Collar around flagpole
@ $ 1,750.00
Prevailing Wage Included.
All SalesTaxes Included.
EXCLUDED:
Permits, Inspections, Demo, Excavation Related Work, Spoils Hauling,
City/County Fees.
Special Note: ***Advanced Engineering (available at additional fee $775.00 Civil
Engineering). If engineering is your option, results of such engineering may affect scope and
cost of foundation work.
•••••••••••••••••••••••••••••••••••••••••
•••
Please call me or David Yothers (IPI lead estimator, Cell # 805-896-2244) anytime with any
questions or other needs you may have).
Looking forward to working with you on this project.
Standard Flagpole & Foundation Detail Page:
-Warm Regards,
-RQDWKDQ$OEXUJHU&HOO
MAIN STREET BANNER USA (www.MainStreetBanner.com)
7+()/$*)$&725<
Holly Workshop
Interstate Pole Industries
6L[WK6W, &DUSLQWHULD, &$ 32%R[, Santa Barbara &$ RU
)$;
email: [email protected]
81
ATTACHMENT 4
82
ATTACHMENT 4
83
DECEMBER 17, 2014
ACTION ITEM NO. 8
APPROVAL OF FACILITIES MANAGER POSITION
84
BOARD COMMUNICATION
TO:
FROM:
SUBJECT:
ITEM 8
Establishment of Facilities Manager Position
RECOMMENDATION:
That the Board of Port Commissioners approve by resolution the position and salary range for
the position of Facilities Manager.
BACKGROUND:
From July 1, 2000 until March 2009, the Port District employed a Property Manager and a
Facilities Manager. With the departure of Iris Austin and Rick Echevarria, these two positions
were combined into one to provide cost savings and possibly increase efficiency of operations
Robin Baer was hired as the Property Manager/Facilities Manager in May 2009. Since filling the
position of Property Manager/Facilities Manager, Ms. Baer has:
•
•
•
Solidified the Maintenance Department into a solidly performing Department;
Mentored the Maintenance Supervisor, Joe Gonzalez to run the team efficiently;
Updated Ventura Harbor Village in a cost effective manner.
The District is emphasizing its leasing strategy and expanded opportunities at Ventura Harbor
Village. It is unreasonable to expect one person to be responsible for increasing occupancy and
improving tenant mix while directing maintenance of all District facilities. The time is right to
separate duties into two positions.
The Property Manager will be responsible for Property Management at Ventura Harbor Village
and assist the General Manager with the Master Leaseholds for lease compliance.
The Facilities Manager position will be responsible for maintaining and improving Ventura
Harbor Village and the other District run properties throughout the Harbor. Under the mentorship
of Ms. Baer, Mr. Gonzalez, currently the District’s Maintenance Supervisor, is well equipped to
handle the responsibilities.
It is recommended that the salary range of the Facilities Manager position be equal to the
Property Manager position at $5,431 - $7,838. Mr. Gonzalez’s salary is currently within this
range because of his tenure with the District. Staff recommends that we keep him at that range
while he completes his 6-month probationary period stipulated in the Human Resources
Manual, but that he be considered for an increase when he is evaluated at the end of this
period.
ATTACHMENTS:
Attachment 1 - Resolution No. 3260
Attachment 2 - Organizational Chart June 2009
Attachment 3 - Organizational Chart December 2014
85
ATTACHMENT 1
86
ATTACHMENT 1
87
ATTACHMENT 2
88
ATTACHMENT 3
89
DECEMBER 17, 2014
ACTION ITEM NO. 9
CONSIDERATION OF POTENTIAL CHANGES TO
EMPLOYEE COMPENSATION OR BENEFITS
90
BOARD COMMUNICATION
TO:
FROM:
SUBJECT:
ITEM 9
Potential Changes to Employee Compensation or Benefits
RECOMMENDATION:
That the Board of Port Commissioners consider, discuss and take appropriate action on the
potential changes to employee compensation or benefits, as submitted by staff.
SUMMARY:
At the September 10, 2014 Special Meeting, Commissioner Bravo requested a review of various
employee compensation plans that could be considered before the end of the year. In
collaboration with Commissioner Bravo, staff has outlined three possible areas:
•
•
•
Wage/Salary adjustments
An increase in personal days off on a one time basis
An increase to the District’s medical contribution
Commissioner Bravo also wanted to discuss the merit system currently in place.
BACKGROUND:
As a result of budget workshops and discussions with the Board in the 3rd quarter of 2013, there
were no increases to salaries/wages or benefits in the 2014 - 2015 fiscal year budget. Instead,
additional salary/wages or other benefits would be evaluated at mid-year for possible
adjustment.
I. Cost Implications of a 1%, 2% and 3% Increase in Wages/Salaries
The District’s Accounting Manager prepared a cost analysis of each of these incremental
increases and the impact it would have on payroll on an annual basis. These projections include
adjustments to both salaries and retirement benefits (see below).
Potential Increase
0%
1%
2%
3%
Salaries & Retirement
Increase
0
24,538
49,677
73,617
Salaries & Retirement
Projected Payroll Existing
$2,453,897
$2,478,435
$2,503,574
$2,527,515
Based upon the economic viability of the District, Commissioner Bravo would like the Board to
consider the possibility of lifting the current wage freeze and provide District employees an
increase in wages/salaries. The potential timing for such an increase could be at mid-year so
that adjustments to the budget could be considered.
II. Increase the Number of Personal Days off on a One Time Basis
In lieu of a pay increase, the Board could consider giving employees an additional three days of
personal leave to be used within six months of approval by the Board on a one-time basis. The
estimated value of this paid time off (benefit) is $18,600 or $6,200 per day for the District’s fulltime employees. This program would not be offered to part-time employees.
91
III. Consideration to Increase the District’s Medical Contribution in Light of Rates
Increasing Substantially on January 1, 2015.
In lieu of #I and #II above mentioned, the District could increase its existing insurance
contribution of $600 per month to a higher rate to be determined by the Board. Currently the
average family rates for HMO and PPO coverage average $1,262 and $1,521 respectively, for
most District employees. In most cases an employee is required to pay an additional $600 to
$900 per month for his/her health and dental insurance. Many employees utilize the Optional
Benefit Plan established by the Board to provide $400 per month for various personal and
professional expenses to pay the additional cost of insurance. By way of example, if the Board
increased either of these benefits by $25 for each full-time employee, the impact on the District
would be $10,800 per year or an additional $50 contribution would result in an increase of
$21,600 per year.
Challenges to the Merit System
In the early 2000’s the District eliminated the Five Step Program that incrementally increased
wages by 5% per year with a satisfactory review. The salary range in the step program provided
annual increases over a 5-year period. After five years they would be subject to cost of living
adjustments. Commissioner Bravo believes that many agencies have retained this type of step
program and when those agencies declare a salary freeze, those employees in the step
program still receive a step increase. Those employees outside of the step program by tenure or
design would be subject to the salary freeze.
Since the District no longer has a step program the result is that every employee’s wages are
frozen.
The value of the Merit System is that it can provide an economic reward for excellent
employees. It may also motivate a “standard employee” to perform at a higher level to reap the
financial reward. Conceivably, when wages are frozen, the “reward/motivation” factor is
lessened.
In the ten years the District has utilized the Merit System, we have identified some challenges
with it.
Historically, the budgets approved by the Board have provided payroll increases in the range of
3% to 5% at any given time. With that said, an outstanding employee may receive a 4%
increase and an employee performing at an acceptable level (performs basic functions well)
may receive a 2% increase. This example is not uncommon and is the basis for staying within
the budgeted payroll allocation. There may be some employees who may not receive any
increase due to performance; however, this is not the norm with our employees. Wages have
historically remained conservatively low due to economic reasons or trends with other public
agencies that suffered economic losses as a result of the recession or other economic
challenges.
CONCLUSION:
The Board could consider any one of the options presented above, consider other ideas or
reject all the options for economic reasons. The economic impact of each of these varies from
one plan to the other. On the topic of the merit system currently in place, the Board could
provide some direction to staff to determine if any changes are warranted.
These options are important to discuss since staff will be recommending other changes to the
mid-year budget in January 2015.
92

12.17.14 Meeting PACKET

Transcription

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