SDAO Annual Conference • February 5

Gary Byars, SDAO's Director of IT
Photo by Keith DiBrino
SDAO Annual Conference • February 5-7, 2016 •Sunriver
Sponsor
Exhibit
Attend
Contributions from sponsors allow us
to keep registration fees affordable for
our members. Recognition will be given
to sponsors during the conference,
on the conference website, and in the
newsletter.
Showcase your product or service to
special districts throughout Oregon at
the SDAO Conference Exhibitor Trade
Show on Friday, February 5, 2016.
Whether you are a special district
member, non-member, affiliate
organization, or provider of goods
and services to special districts, the
conference will have something for you!
Who is Special Districts Association of Oregon (SDAO)?
SDAO is the association representing and advocating on behalf of all special districts in Oregon. Established in 1979, SDAO was
originally formed to give special districts a stronger and united voice at the Oregon Legislature, state administrative agencies, and
to pursue common interests and concerns of special districts. For more than 30 years, SDAO has been offering its members costefficient programs and boasts a membership of over 900 special districts throughout Oregon.
What types of districts are SDAO members?
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Ambulance
Cemetery Maintenance
Councils of Government
County Service
Drainage
Educational Service
Emergency
Communications
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Fire Protection
Health
Irrigation
Library
Lighting
Mass Transit
Miscellaneous Service
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Park & Recreation
Ports
People’s Utility
Sanitary
Sanitary Authorities
Soil & Water Conservation
Special Road
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Translator
Transportation
Vector Control
Water Control
Water Improvement
Water Service
Corporations
• Water Supply
Profile of SDAO Annual Conference Attendees
Special districts are governed by elected or appointed officials and range in size and scope from districts with volunteers serving
hundreds of constituents to districts with hundreds of employees servicing tens of thousands. Conference attendees include:
• Top-Level Management
• Administrative Staff
• Board Members
• Volunteers
CONFERENCE SPONSORSHIP
Your financial contribution to the 2016 SDAO Annual Conference helps individuals serving Oregon's special districts attend the
ultimate training event of the year at an affordable cost. Sponsors are encouraged to highlight their commitment by interacting
with members during the conference thereby maximizing their return on investment.
Packages have been developed to help you maximize exposure to our members. To become a sponsor, please complete and return
the sponsorship form. If you have any questions, contact us at 800-285-5461 or [email protected].
2016 SDAO Annual Conference • Sunriver
Premier Sponsors
AWARDS
KEYNOTE
BANQUET
or
and
ENTERTAINMENT CLOSING
GOLD
Photo byToni Martin
$15,000
$10,000
$5,000
•
Complimentary registrations - Including keynote session,
meals, breakout sessions, awards banquet, and closing
session (registration required)
Three (3)
Three (3)
Three (3)
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Complimentary exhibitor table (registration required)
One (1)
One (1)
One (1)
NETWORKING
PUBLICITY AND PROMOTION
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Your company’s name and logo listed in the conference
program
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Company logo on sponsorship sign
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Company name, logo, and website featured on
sponsorship page of conference website
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Special mention by the MC at the following:
Welcoming Session,
Awards Banquet, and
Closing Session
Welcoming and
Closing Sessions
Welcoming
Session
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Opportunity to speak at the exhibitor reception (3
minutes)
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Company logo on drink tickets for Awards Banquet
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Company logo on signage displayed at:
Registration Desk and
Awards Banquet
Registration
Desk and
Keynote or
Closing Session
Registration
Desk
MARKETING
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Link to a handout or brochure on SDAO conference
website
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List of attendees with contact information
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List of sponsors provided to attendees with contact
information
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Full-page, full color advertisement in the conference
program (sponsor to provide to SDAO by December 11)
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Half-page, black and white advertisement in the
conference program (sponsor to provide to SDAO by
December 11)
The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information.
Upon receipt of your sponsorship commitment, you will receive instructions for submitting the required materials to SDAO. The
entitlements listed in this publication are contingent on the sponsor submitting the required materials by the specified deadlines.
Handouts/brochures are to be submitted in a PDF format or hard copies may be mailed to SDAO's Salem office, PO Box 12613,
Salem OR 97309-0613. Full-page color ads need to be submitted in a print quality, high resolution (300dpi+) PDF format. Company
logos should be submitted as vector images in an EPS format or in a print quality, high resolution (300dpi+) PDF or JPG format. Low
resolution images cannot be used.
Additional Sponsorship Opportunities
General Sponsors
SILVER
BRONZE
$2,500
$1,000
Two (2)
One (1)
One (1)
Co-sponsorship of receptions, meals, and breaks for conference or
pre-conference includes signage and recognition at the sponsored event,
complimentary attendance for two (2) of your company representatives at
your sponsored event, list of attendees with contact information, and your
company's name/logo listed in the conference program and on the website.
Co-sponsors may choose from one or more of the following receptions,
meals, and breaks:
Welcoming Reception — The SDAO Conference kicks off with Thursday's
Welcoming Reception complete with hors d’oeuvres and refreshments.
Friday Breakfast — Breakfast on Friday coincides with the keynote
speaker presentation.
Lunch on Friday and Saturday — Attendees have an opportunity to
network with one another during their mid-day break.
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Welcoming Session
Welcoming Session
Saturday Breakfast — This year’s Saturday breakfast will be unique
in that we will be offering roundtable topics for attendees. They have
the chance to converse with staff and attendees about various topics
assigned to different tables.
Awards Reception — Attendees enjoy refreshments before the Awards
Banquet celebration begins.
Sunday Breakfast — Breakfast on Sunday provides attendees with
one last an opportunity to connect with friends and colleagues before
enjoying the closing speaker's presentation.
Breaks — Refreshments will be provided on morning and afternoon
breaks on Thursday, Friday, and Saturday.
Registration Desk
Registration Desk
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The mission of the Special
Districts Association of
Oregon is to assist special
service districts in providing
cost-effective and efficient
public services to the people of
Oregon.
We greatly appreciate your
support in this effort!
The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information.
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2016 Annual Conference
SPONSORSHIP Form
Please type or print legibly. If you have questions, please contact us at 800-285-5461 or [email protected].
Name: Title: Organization/Company: Mailing Address: City: State: Phone: E-mail: Zip: DOOR PRIZES
 We will provide a door prize(s). Quantity: Due to Oregon’s ethics laws, sponsors providing door prizes need to limit items to $50 value or less each.
CONFERENCE SPONSORSHIP
AMOUNT
Premier Sponsorship
 Awards Banquet and Entertainment . ......................................................................................................... $15,000
 Keynote........................................................................................................................................................ $10,000
 Closing . ....................................................................................................................................................... $10,000
General Sponsorship
 Gold............................................................................................................................................................. $ 5,000
 Silver............................................................................................................................................................ $ 2,500
 Bronze.......................................................................................................................................................... $ 1,000
Additional Sponsorship Opportunities
 Co-Sponsorship of Receptions, Meals, and Breaks (Indicate Choices Below).............................................. $ 500 each x Thursday
m Breakfast
m AM Break
m Lunch
m PM Break
m Welcoming Reception
Friday
m Breakfast
m AM Break
m Lunch
m PM Break
m Exhibitor Reception
Saturday
m Breakfast
m AM Break
m Lunch
m PM Break
m Awards Reception
Sunday
m Breakfast
 Other Sponsorship Amount........................................................................................................................ $
CONFERENCE REGISTRATION
Sponsorship of $5,000 and above: Three (3) complimentary registrations
Sponsorship of $2,500-$4,999: Two (2) complimentary registrations
Sponsorship of $1,000 to $2,499: One (1) complimentary registration
Attendee Information
Full Name:  Full Conference
 Friday Only  Saturday Only
Title: Email: Full Name:  Full Conference
 Friday Only  Saturday Only
Title: Email: Full Name:  Full Conference
 Friday Only  Saturday Only
Title: Email: To register additional individuals or purchase meals for guests, please complete a 2016 Annual conference registration form.
PAYMENT METHOD
 Check | Make checks payable to SDAO
SDAO, PO Box 12613, Salem OR 97309-0613
To pay by credit card, call SDAO Member Services at 800-285-5461.
TOTAL ENCLOSED . $
Your generosity is greatly appreciated. Thank you!
SDAO | PO Box 12613 | Salem OR 97309-0613
Toll-Free: 800-285-5461 | FAX: 503-371-4781 | Email: [email protected] | Web: www.sdao.com
CONFERENCE EXHIBITOR TRADE SHOW
Friday, February 5, 2016 • 7:30 am to 6:00 pm
Space is limited, so register today for this valuable marketing opportunity!
We want you to showcase your product or service to Oregon's special districts at the SDAO Conference Exhibitor Trade Show on
Friday, February 5, 2016 in Sunriver, Oregon. More than 300 delegates representing local governments will be attending, and they
need your products and services.
We bring the customer to you! Exhibitors will experience a full-day of networking opportunities with conference attendees while
showcasing their products and services. In the evening exhibitor and attendee interaction continues at the sponsored Exhibitor
Reception, complete with hors d’oeuvres and refreshments.
Conference attendees receive a list of exhibitors, including contact information, in the conference registration packet. Exhibitors
are also recognized in the conference program as well as the SDAO newsletter which is distributed to more than 5,800 individual
special district representatives.
If you offer the following categories of products and services, reserve your spot today!
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Accountants/Bookkeepers
Architecture Design
Attorneys/Law Firms
Banks/Financial Advisors/
Investment Bankers
Benefits/Retirement
Companies
• Computer Service
Companies
• Construction/Design &
Planning Consultants
• Document Management
Firms
• Engineering Firms
• Energy Consultants and
Suppliers
• Environmental Consultants
• Human Resource
Consultants
• Office Suppliers/Distributors
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Product Distributors
PR/Marketing Firms
Recruiting Advisors
Research Analysts
Restoration Services
Training Services
Other Services Pertinent to
Local Governments
Meeting Location
Sunriver Resort, Great Conference Hall
17600 Center DR
Sunriver OR 97707
Hotel Information
To receive the discounted room rate, make your hotel reservation by January 20, 2016* online at:
www.sunriver-resort.com/landing-special-districts-association-of-oregon
* Rates and availability subject to change. Room block may expire if sold-out before reservation deadline.
Exhibitor Rates
$500 per exhibit space. Limit one space per vendor.
Included in the Rate:
• Recognition during the conference
• Listing in conference program
• List of conference attendees
• Complimentary lunch on Friday for two individuals
• One 6-foot skirted and draped table and two chairs
provided for vendors using tabletop displays
• One 6-foot wide empty space and two chairs
provided for vendors using a freestanding booth
Exhibit Hours
Trade Show: Friday, February 5 from 7:30 am to 6:00 pm
Reception: Friday, February 5 from 5:00 pm to 6:00 pm
We ask that exhibitors leave their booths in place until
the conclusion of the Exhibitor Reception at 6:00 pm.
The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information.
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Loading and Unloading
Exhibitors should use the Great Hall Conference
Center entrance when loading and unloading their
materials. Vehicles are to be moved immediately
after unloading.
Parking
Parking is available in the parking lot between the
Homestead building and the Great Hall Conference
Center.
Set-Up
Exhibitor set-up is on Thursday, February 4 from
3-6pm in the Great Hall Conference Center at
Sunriver Resort located at 17600 Center Drive. The
trade show begins at 7:30am on Friday, February 5,
2016.
When you arrive, look for your company name on a
placard at your exhibit location. If you are unable to
find your placard, please check in with SDAO staff at
the conference registration desk.
We are unable to store display material and/or show
merchandise. All related equipment, crates, etc. may
not arrive on premises before Thursday, February
4 at 3pm, and must be removed from the premises
and returned no later than Friday, February 5 at
10pm.
Exhibitor display locations are selected by SDAO staff
according to type of display, product/service, and
exhibitor requirements. Be sure to verify the display
information on your registration form, as the size
and type of your display (tabletop or freestanding
booth) will be considered in determining your
location.
Tear-Down
We ask that exhibitors wait to tear down until after
the close of the Exhibitor Reception at 6pm on
Friday, February 5, 2016.
Door Prizes
Due to Oregon’s ethics laws, exhibitors providing
door prizes need to limit items to $50 value or less.
Admission to Educational & Social Events
If space permits, exhibit personnel may attend
educational sessions. They are welcome to attend
meal functions for which they are pre-registered.
Additional meals may be purchased at the
registration desk during the conference.
Photo by Toni Martin
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The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information.
2016 Conference Exhibitor Trade Show
Friday, February 5, 2016 | Sunriver Resort | Sunriver, Oregon
EXHIBITOR REGISTRATION FORM
Please type or print legibly. All future correspondence will be sent to the person listed as the contact.
Company: Company name to appear on booth placard: Contact: Title: Mailing Address: City: State: Phone: Fax: Email: Website: Zip: We plan to display/sell the following products/services: DOOR PRIZES
 We will provide a door prize(s). Quantity: Due to Oregon’s ethics laws, sponsors providing door prizes need to limit items to $50 value or less each.
EXHIBITOR FEES
 Exhibitor Space (Includes two (2)complimentary lunches on Friday)
$500 $
Type of Display (check one):
 Tabletop Display - One skirted and draped 6' table and two chairs provided by Sunriver Resort
 Freestanding Booth - Empty space and two chairs provided by Sunriver Resort
Booths not to exceed 6’ W x 10’ H
Options Available Upon Request:
 Power (No additional charge)
 Wireless Internet Access (No additional charge)
Personnel Registration
Full Name:  Friday Breakfast: $21.50
Title: Email: Full Name:  Friday Breakfast: $21.50
Title: Email: Full Name:  Friday Breakfast: $21.50
Title: Email: Full Name:  Friday Breakfast: $21.50
Title: Email:
Payment METHOD
Payment TOTAL
 Check | Make checks payable to SDAO
Exhibitor Fees: $  Friday Lunch: Free
 Friday Lunch: Free
 Friday Lunch: $29.50
 Friday Lunch: $29.50
Breakfast (If Applicable): $
To pay by credit card, sign in at www.sdao.com and register online.
Lunch (If Applicable): $
You will need to create an online account if you do not already
TOTAL: $ have one.
Registration is limited. Approved registrations will receive written confirmation. Registration must be accompanied by full payment. No
refunds will be made for cancellations. Make checks payable to SDAO and send forms to SDAO, PO Box 12613, Salem, OR 97309-0613.
Toll-Free: 800-285-5461 | FAX: 503-371-4781 | Email: [email protected] | Web: www.sdao.com
W
hether you are a special district member,
non-member, affiliate organization, or provider of
goods and services to special districts, the 2016 SDAO
Annual Conference will have something for you! Be sure
to share this information about attending, exhibiting,
or sponsoring our training event of the year with others
who may be interested in this valuable opportunity.
The conference will be held at the Sunriver Resort
located at 17600 Center Drive in Sunriver, Oregon.
2016 SDAO Annual Conference • Schedule of Events
THURSDAY, FEBRUARY 4: PRE-CONFERENCE BEGINS
FULL-DAY PRE-CONFERENCE SESSIONS: 8am - 5pm
o Board Duties, Responsibilities, and Liabilities | Eileen Eakins, Law Offices of Eileen Eakins LLC and George Dunkel, SDAO
o Risk Management Training | Michael Wood, OR-OSHA and SDAO Risk Management Staff
Breaks | 10:15 - 10:30 am and 3 - 3:15 pm
Lunch | Noon - 1:00 pm
HALF-DAY PRE-CONFERENCE SESSION: 1 - 4pm
o Public Procurement | Kelly Stevens-Malnar and Adam L. Helvey, DAS
Welcoming Reception | 5 - 6:30 pm
FRIDAY, FEBRUARY 5: CONFERENCE BEGINS
Exhibitor Trade Show | 7:30 am - 6pm
Providers will showcase their products and services. Special districts have a multitude of service needs and product requirements
that our exhibitors can meet. To be eligible for a prize, attendees visit each booth to have exhibitors sign their Exhibitor Drawing
Card.
Keynote Address | Greg Bell | 8:30 - 10am
Break | 10 - 10:30am
Concurrent Sessions | 10:30am - Noon
o Public Records | Eileen Eakins, Law Offices of Eileen Eakins
o Drones: What Public Entities Can and Cannot Do with Them | Mitch Swecker, Department of Aviation
o Supervising Within the Law and Fundamentals of Employee Discipline | Tamara Jones, CIS
o Healthcare Session | Katie Peterson, The Partners Group
Lunch | Noon - 1:30pm
Concurrent Sessions | 1:30 - 3pm
o SDAO Board Practices Assessment | Rob Mills, Seal Rock Water District + TVWD Management and Board Panel
o How to Prevent Marijuana-Related Law Suits | Rick Preston, Cascanna Legal Services, PC
o Implications of Employment Law | Judy Clark, HR Answers
o Legislative Update | Hasina E. Squires and Mark Landauer, SDAO
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The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information.
Break | 3 - 3:15 pm
Caucus Meetings | 3:15 - 5pm
Exhibitor Reception | 5 - 6pm
Exhibitors are honored at a special reception, complete with
hors d’oeuvres and refreshments. Dinner is not provided for attendees on
Friday evening.
SATURDAY, FEBRUARY 6
Concurrent Sessions | 8:30 - 10am
o Top Ten Ethics 'Real-Life Role Plays' | Christy K. Monson, Local
Government Law Group
o Life Cycle of a Claim | SDAO Property/Casualty Claims Staff
o Wiring Your Hiring: Update on Veterans' Preference and Other
Hiring Issues | Chandra Hatfield and Dian Rubanoff, PRH Labor Law
o Before, During, and After Borrowings | David Ulbricht, SDAO and
Ann Sherman, Hawkins Delafield and Wood LLP
Break | 10 - 10:30am
Concurrent Sessions | 10:30am - Noon
Pre-Conference
Thursday, February 4
7:30 - 9am | Breakfast
8am - 5pm
|
Full-Day PreConference Sessions
10:15 - 10:30am | Break
Noon - 1pm | Lunch
1 - 4pm
|
Half-Day PreConference Session
3 - 3:15pm | Break
5 - 6:30pm | Welcoming Reception
Conference
Friday, February 5
7:30am - 6pm | Exhibitor Trade Show
8:30 - 10am | Keynote Address
10 - 10:30am | Break
10:30am - Noon | Concurrent Sessions
Noon - 1:30pm | Lunch
1:30 - 3pm | Concurrent Sessions
o Public Meetings | George Dunkel, SDAO
3 - 3:15pm | Break
o Risk Management | SDAO Risk Management Staff
3:15 - 5pm | Caucus Meetings
o Generational Diversity | Spencer Rockwell, SDAO
o Retirement Session | Jennifer Jorgensen, VALIC
Lunch | Noon - 1:30pm
Concurrent Sessions | 1:30 - 3pm
o Enlisting Volunteers | Tad Buckingham, Forest Grove Fire & Rescue
o Post Claim Closure | SDAO Workers' Compensation Staff
o You're Not Alone: Real-Life Examples of Special District Lawsuits |
Ron Downs, SDAO
o Marketing on Social Media | Chantal Strobel and Tina Davis,
Deschutes Public Library District
5 - 6pm | Exhibitor Reception
Saturday, February 6
8:30 - 10am | Concurrent Sessions
10 - 10:30am | Break
10:30am - Noon | Concurrent Sessions
Noon - 1:30pm | Lunch
1:30 - 3pm | Concurrent Sessions
3 - 3:15pm | Break
3:15 - 4:30pm
|
Annual Business
Meeting
6 - 8pm | Awards Banquet
Break | 3 - 3:15pm
Annual Business Meeting | 3:15 - 4:30pm
Awards Banquet | 6 - 8pm
Entertainment | 8 - 10pm
SUNDAY, FEBRUARY 7
8 - 10pm | Entertainment
Sunday, February 7
8 - 9am | Breakfast
9 - 10:30am | Closing Speaker
Schedule subject to change.
Breakfast Buffet | 8 - 9am
Closing Speaker | Eddy Cartaya | 9 - 10:30am
The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information.
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Registration Information
You may register online at www.sdao.com or complete and return the registration form(s) provided in this booklet.
Mail:
Fax: E-mail: SDAO, PO Box 12613, Salem OR 97309-0613
503-371-4781
[email protected]
Hotel Information
Sunriver Resort
17600 Center DR
Sunriver OR 97707
844-812-6450
To receive the discounted room rate make your hotel reservation by January 20, 2016* online at:
www.sunriver-resort.com/landing-special-districts-association-of-oregon
*Rates and availability subject to change. Room block may expire if sold-out before reservation deadline.
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The information in this brochure is subject to change. Visit www.sdao.com to view the most up-to-date information.
2016 Annual Conference Registration Form
Please type or print legibly. Registration will remain open until maximum capacity is reached. The last day to receive a refund for
cancellation is January 25, 2016. No shows will be charged.
Name: Title: District/Company: Mailing Address: City: State: Phone: E-mail: Spouse/Guest First and Last Name: Check all that apply:
 First Time Conference Attendee
Zip: (Indicate meals for your spouse/guest, if any, below.)
 District Voting Delegate
 We Will Provide a Door Prize ($50 limit)
PRE-CONFERENCE REGISTRATION | Thursday, February 4 FEE
TOTAL
 Board Duties, Responsibilities, and Liabilities
$100.00
$  Risk Management Training
$100.00
$ $ 50.00
$ Eileen Eakins, Law Offices of Eileen Eakins LLC and George Dunkel, SDAO
Includes session from 8am - 5pm, continental breakfast, & lunch
Michael Wood, OR-OSHA and SDAO Risk Management Staff
Includes session from 8am - 5pm, continental breakfast, & lunch
 Public Procurement
Kelly Stevens-Malnar and Adam L. Helvey, DAS
Includes session from 1 - 4pm
CONFERENCE REGISTRATION | Friday-Sunday, February 5-7 FEE
TOTAL
 Full Conference Registration | February 5-7
Includes keynote session, meals (excluding Friday dinner), Friday
& Saturday breakout sessions, awards banquet, & closing session
 One-Day Registration | Friday, February 5
Includes Friday’s keynote, breakout sessions, continental
breakfast, & lunch
 One-Day Registration | Saturday, February 6
Includes Saturday’s breakout sessions, continental breakfast, & lunch
$230
$ $140
$ $140
$ Please indicate any special dietary needs for attendee: Guest MEALS: Attendees’ meals are included as indicated above.
Attendees' meals
are included as
indicated above.
This section
allows you to
purchase meals
for your guest
or to add meals
for yourself that
are not already
included with
your registration.
Friday, February 5
 Breakfast
 Lunch
Saturday, February 6
 Breakfast
 Lunch
 Awards Banquet & Entertainment
Sunday, February 7
 Breakfast Buffet & Closing Speaker
QUANTITY FEE
$ 21.50
$ 29.50
TOTAL
$ $ $ 21.50
$ 29.50
$ 49.00
$ $ $ $ 29.50
$ Please indicate any special dietary needs for guest:
PAYMENT METHOD
 Check | Make checks payable to SDAO
Mail to: SDAO, PO Box 12613, Salem OR 97309-0613
Questions? Contact us at 800-285-5461 or [email protected].
TOTAL ENCLOSED $
FIRST CLASS
U.S. POSTAGE
PAID
SALEM, OR
Administrators for SDIS
PERMIT No. 263
PO Box 12613
Salem OR 97309-0613
Toll-free: 800-285-5461
Phone: 503-371-8667
Fax: 503-371-4781
E-mail: [email protected]
Web: www.sdao.com
2016 SDAO
Annual Conference
Registration
Forms Inside!
You are invited to play an important role in the
2016 SDAO Annual Conference!
Learn more at www.sdao.com
Sponsor
Contributions from sponsors allow us to keep registration fees affordable for our members. Recognition will be given to
sponsors during the conference, on the conference website, and in the newsletter.
Exhibit
Showcase your product or service to special districts throughout Oregon at the SDAO Conference Exhibitor Trade Show
on Friday, February 5, 2016. More than 300 delegates representing local governments will be attending, and they need
your products and services. Network with conference attendees throughout the day as attendees make the rounds to
have you sign their Exhibitor Drawing Card. In the evening, the Exhibitor Reception will provide additional opportunities
to interact with attendees.
Attend
The conference is the best opportunity for you to attend SDAO training and education
programs, network and interact with colleagues and service providers, and conduct
Association business.
Whether you are a special district member, non-member, affiliate organization, or provider of
goods and services to special districts, the conference will have something for you.
Be sure to share this training opportunity with others who may be interested in attending.
Sponsorship,
Exhibitor,
and Attendee
Registration
Forms Inside!