2016 Odem HS Band Trip to NYC Guide and Forms

NEW YORK CITY, NY
FRIDAY, JUNE 10, 2016
2016 Carnegie Hall Trip
Odem High School Band Performs at the World’s Most Famous Concert Hall!
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ATTIRE
Carnegie Hall Trip Guide
We are excited that the Odem HS Band trip to New York City is right around
the corner! Within this guide you will find information about our itinerary,
baggage and travel guidelines, rules, attire, medicine on trip, emergency
contacts, and maps/site information.
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TRIP ITINERARY
BAGGAGE AND
TRAVEL GUIDELINES
RULES
A Day-by-Day guide to
our trip
Trip Rules and
Expectations
Baggage Allowances
and Traveling Tips
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MEDICINE ON TRIP
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EMERGENCY
CONTACTS
CARNEGIE HALL TRIP 2016
THURSDAY, JUNE 9, 2016
Thursday: Send Off Evening
Send-Off Dinner, Check-In, Lock-In, and Departure
This evening we will have our send-off for the the trip. We will have a cook-out with hamburgers,
hotdogs, and other potluck items beginning at 6:30pm. This will be an opportunity for families to say
their farewells to their students. Following the dinner students will check-in their luggage, medicine,
and then participate in an evening of a Lock-In with movies, games, etc.
All students need to be checked in no later than 8pm.
6:30pm:
Send-Off Dinner Begins
7:30pm:
Student Check-In Begins
8:00pm:
Drug Dog Search of Baggage and Instruments
8:30pm:
Load trailer with luggage and instruments
Baggage Guidelines
More information on luggage will be presented on Page 8. Please remember that students are
allowed their instrument (Alto Sax, Trumpet, and Smaller as a Carryon item or in Carryon bag), 2
Pieces of Checked Luggage (Tenor Sax, Bass Clarinet, Trombone, Horn, and Euphonium will count as
one of those students checked items), and 1 Personal item. Please remember that we will go directly
to our rehearsal on Friday from the airport. It is therefor imperative that students pack any music,
supplies, etc. needed for that rehearsal in their Carryon or easily accessible in their case. We do not
want to dig through luggage to retrieve items for that rehearsal.
LOCK-IN
We will be looking for students to bring board
games, video games, and movies for our lock-in.
Once students are checked in they will not be
allowed to leave the band hall for any reason.
This will allow us to ensure we have every
student safely present for our departure, and
help ensure the security of luggage.
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CARNEGIE HALL TRIP 2016
FRIDAY, JUNE 10, 2016
Friday: Departure and Day 1 in NYC
Departure from Odem, Arrival in NYC, and Rehearsal at Carroll Music Studios
Friday will be our travel day to NYC. Upon our arrival DCINY has arranged for us to rehearse at a
professional recording studio. We will go to dinner at the Tick Tock Diner before heading to the hotel
across the bridge in New Jersey.
2:30 am: Load buses and depart for San Antonio
5:00am: Arrive at San Antonio International Airport/Check-In
7:00am: Southwest Flight #3523 departs for Nashville International Airport
9:10am: Arrive at Nashville International Airport
9:50am: Southwest Flight #2958 departs for LaGuardia International Airport
1:00 pm: Flight Arrives at LaGuardia International Airport
Meet with GTC Representative near baggage claim
2:00pm: Load transfer coaches and departs for Manhattan
3:00pm: Arrive at Carroll Music Studios
3:30pm: Rehearsal Begins
5:30pm: Rehearsal Concludes, Load Coaches and depart for dinner
6:00pm: Dinner – Tick Tock Diner
7:00pm: Dinner Concludes, Load Coaches and depart for the hotel
8:00 pm: Arrive at Hampton Inn & Suites
Students rest and relax
“A Journey of a Thousand
Miles begins with a Single
Step - Laozi”
CARROLL MUSIC STUDIOS
Carroll Music Studios is a 17,500 square foot facility that serves as a
recording studio, rents instruments, and serves as a rehearsal facility for
groups preparing for tours and Broadway Musicals.
Carroll Music is the provider of our percussion instrument rental and we
will rehearse to make sure we are well prepared for the next evening’s
performance!
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CARNEGIE HALL TRIP 2016
SATURDAY, JUNE 11, 2016
Day 2: Performance Day
Liberty Island and Carnegie Hall
Saturday is the big day for us! We’ll visit Ellis
Island and Liberty Island in the morning and
perform at Carnegie Hall in the evening.
7:30 am: Breakfast at hotel (included)
8:30 am: Load transfer buses and depart for
Liberty State Park, NJ
8:45 am: Arrive at Liberty State Park, NJ
9:00 am: Board ferry and departs for Statue of
Liberty and Ellis Island
Lunch at Own Expense on Ellis Island or Liberty
Island. Plan $15-$20 for Lunch
1:30 pm: Return to Liberty State Park, via ferry and meet with tour guide.
2:00 pm: Arrive back at the hotel and freshens up for performance.
4:00pm: Load coaches and departs for Carnegie Hall
5:00pm: Arrive at Carnegie Hall
5:30pm: Dress Rehearsal at Carnegie Hall
8:30pm: Concert Performance Begins at the world-famous Carnegie Hall
Three groups are sharing the concert, Highlands Youth Ensemble (Choir), Odem HS Wind Ensemble, and
the Colorado Youth Symphony. The final order is TBA.
~10:00pm: Reception Following Performance
Group loads coaches to return to Hotel
11:30 pm: Depart for Hotel.
~Midnight: Arrive at Hotel, Students in Room for Night
“Everywhere in the world, music enhances a hall, with one
exception: Carnegie Hall enhances the music.” - Isaac Stern
CARNEGIE HALL
Carnegie Hall's main auditorium seats 2,804 on five levels and was named after violinist Isaac
Stern in 1997 to recognize his efforts to save the hall from demolition in the 1960s. The Main Hall
is enormously high, and visitors to the top balcony must climb 137 steps. All but the top level can
be reached by elevator.
The main hall was home to the performances of the New York Philharmonic from 1892 until 1962.
Known as the most prestigious concert stage in the U.S., almost all of the leading classical music,
and more recently, popular music, performers since 1891 have performed there. After years of
heavy wear and tear, the hall was extensively renovated in 1986. Carnegie Hall is currently
celebrating its 125th Anniversary Season.
Source: www.wikipedia.org
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CARNEGIE HALL TRIP 2016
SUNDAY, JUNE 12, 2016
Day 3: Broadway
Radio City Music Hall Tour, Times Square,
and ‘Wicked’ on Broadway
Sunday we experience professional theater in New
York City. Radio City Music Hall and Broadway are just
some of the sights we’ll see this day!
7:00 am: Breakfast at hotel.
8:30 am: Load Buses and departs for Manhattan.
9:30 am: Arrive at Rockefeller Center. Free time for sights
and shopping
10:15am: Arrive at Radio City Music Hall Tour break
down into 3 smaller groups.
10:45 am: Group 1 – Radio City Music Hall Tour Begins.
11:00 am: Group 2 – Radio City Music Hall Tour Begins.
11:15am: Group 3 - Radio City Music Hall Tour Begins.
12:15 pm: Group 1 Tour Concludes – Explore immediate area
12:30 pm: Group 2 Tour Concludes – Explore immediate area
12:45 pm: Group 3 Tour Concludes – Explore immediate area
1:00 pm: Walk to Times Square for shopping and lunch on own.
2:30 pm: Walk to Gershwin Theater for the musical “Wicked”
3:00 pm: Show Begins
5:40 pm: Show concludes, group meets and makes its way to dinner.
6:15 pm: Arrive at Ellen’s Stardust Dinner
6:30 pm: Group is seated for Dinner.
7:30 pm: Dinner concludes, group walks to meet motor coaches at 42nd Street Times Square
8:00 pm: Load buses and depart for hotel
9:00 pm: Arrive back at the hotel for the evening.
Broadway is home to 40 Large Theaters with over
20,000 seats between them!
WICKED - THE MUSICAL
Wicked: The Untold Story of the Witches of Oz is a musical with music
and lyrics by Stephen Schwartz and book by Winnie Holzman. The
musical is told from the perspective of the witches of the Land of Oz; its
plot begins before and continues after Dorothy's arrival in Oz from
Kansas and includes several references to the 1939 film and Baum's
novel. Wicked tells the story of two unlikely friends, Elphaba (the Wicked
Witch of the West) and Glinda, who struggle through opposing
personalities and viewpoints, rivalry over the same love-interest,
reactions to the Wizard's corrupt government and, ultimately, Elphaba's
public fall from grace. Wicked was nominated for 10 Tony Awards in its
opening season!
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CARNEGIE HALL TRIP 2016
MONDAY, JUNE 13, 2016
Day 4: “Today” in NYC
NBC’s Today Show, Coney Island, NYC Walking Tour, 9/11 Memorial, Chinatown,
and Top of the Rock View of NYC
Monday begins with a trip to the NBC Today Show! With luck maybe we’ll make it on the air! Later
on that morning we’ll travel to Coney Island and take a walking tour of NYC. This day we will also
visit the 9/11 Memorial.
5:30 am: Load buses and departs for Rockefeller Center
6:30 am: Arrive at Today Show, Rockefeller Plaza and gets in line to view broadcast.
There are local deli-style stores in the immediate area for those that would like to grab
breakfast on own expense outside of the bagged breakfast we will be getting from the
hotel. Please note once we are in line you may not leave for any reason and have to go to
the back of the line if you do.
7:30 am: Today Show host intermittently broadcast from Plaza
8:30 am: Depart and walk to the Subway
9:30 am: Board Subway and rides to Coney Island
10:00 am: Arrive at Coney Island
12:00 pm: Eat lunch at own expense in the Area
1:00 pm: Return to the Subway and ride back to Manhattan
2:00 pm: Arrive at Bowling Green, Lower Manhattan to begin
walking tour of Lower Manhattan
2:45pm: Walk to 9/11 Memorial
4:00 pm: Arrive at Chinatown/Canal Street
Group given time to shop and explore in groups.
About Chinatown: A lively bustling shopping and cultural experiences take place every day as the storefronts open, streets fill and
aroma of the Chinese market pervades the atmosphere. Take your time, ‘wheel & deal’ with the vendors and you will find yourself
going home with not only good prices, but a great experience
5:00 pm: Meet at La Nonna, a restaurant in Little Italy
5:30 pm: Dinner served
6:30 pm: Dinner concludes, walk to motor coach.
6:45 pm: Load coaches and departs for Times Square/Mid-Town Manhattan
7:30 pm: Arrive in Mid-town. Free time for sights and shopping in Times Square or Rockefeller Center
8:00 pm: Meet up for head count and begin walk to Top of the Rock
8:15 pm: Arrive at Top of the Rock Tour
Soar 70 floors high and experience the 360 degree city views from the Top of the Rock Observation Deck. From the sweeping
green of Central Park to the thrilling city skyline, nowhere else can you see New York so spectacularly.
9:15pm: Top of the Rock visit concludes
9:30 pm: Meet at designated location to load buses and depart for the hotel
10:15 pm: Arrive at the hotel for the evening
“As for New York City, it is a place apart. There is not its
match in any other country in the world.” Pearl S. Buck
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CARNEGIE HALL TRIP 2016
TUESDAY, JUNE 14, 2016
Day 5: NYC “The Big
Apple”
Guided Tour of NYC, Visit Central Park, and
Depart for Home
On our final day in NYC we will get a chance to see
Central Park and many of the famous sites in and
around the city. We’ll also begin our return trip
home to Texas in the afternoon.
7:00 am: Breakfast at hotel.
8:15 am: Check out of hotel and begin loading luggage onto buses
8:30 am: Load buses and departs for Central Park
9:45 am: Arrive in Manhattan for New York Tour
10:00 am: Group begins its New York Tour
Licensed NYC tour guides will take the group through many of the fascinating sites of Mid-Town and Central Park. During the tour,
the group will be entertained and educated about NYC; it’s history, architecture, culture and stories that have molded NYC into
what you see today.
1:00 pm: New York Tour concludes.
1:15 pm: Lunch on own.
1:45 pm: Load coaches and depart for LaGuardia International Airport
2:45 pm: Group arrives at LaGuardia International Airport and checks in to Southwest Air.
4:25 pm: Southwest Flight #465 departs for Hartsfield-Jackson Atlanta International Airport
7:05 pm: Arrive at Hartsfield-Jackson Atlanta International Airport
8:15 pm: Southwest Flight #1592 departs for San Antonio International Airport
9:40 pm: Arrive at San Antonio International Airport
10:10 pm: Collect luggage and board buses
~1:00 am: Arrive at Odem Band Hall
“One can’t paint New York as it is, but rather as it
is felt.” - Georgia O’Keeffe
ABOUT CENTRAL PARK
Central Park is an urban park in middle-upper Manhattan, within New York City. Central Park is the
most visited urban park in the United States as well as one of the most filmed locations in the world,
with 40 million visitors in 2013.
The Park was established in 1857 on 778 acres (315 ha) of city-owned land. In 1858, Frederick Law
Olmsted and Calvert Vaux, two soon-to-be famed national landscapers and architects, won a design
competition to improve and expand the park with a plan they titled the "Greensward Plan".
Construction began the same year and the park's first area was opened to the public in the winter of
1858. Construction continued during the American Civil War further south, and was expanded to its
current size of 843 acres (341 ha) in 1873.Central Park was designated a National Historic Landmark
(listed by the U.S. Department of the Interior and administered by the National Park Service) in 1962.
Source: wikipedia.org
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CARNEGIE HALL TRIP 2016
BAGGAGE AND TRAVEL TIPS
Baggage Allowances and Packing Tips
Southwest Airlines Allowances
Checked Bags:
Southwest Airlines allows 2 Checked Bags. Checked Bags must weigh less than 50 Pounds and be smaller
than a total of 62” (Length+Width+Height). In the case of Tenor Sax, Bass Clarinet, French Horn, Trombone,
and Euphonium players, students will need to use one of those checked bag allowances for their
instrument. We are renting tubas in NYC, so we will not have to worry about them. (Overweight/Oversize baggage
results in charges that could reach $200 or more before it is allowed to be checked! Students are responsible for any fees for this!)
Luggage tags should be placed on bags before the day of the trip. Information should include Name,
Phone Number, and Address. I recommend placing an additional piece of paper with that information at
the top of the contents of the bag inside. If any lock is used on the bag it should be one of the FAA
Approved locks in case a bag is chosen for additional inspection.
Carryon Bags:
Southwest Airlines allows a Carryon Bag and a ‘Small Personal Item.’ For students who play Alto Sax,
Trumpet, or Tenor Sax we should be able to bring those instruments on as their Carryon Bag. Flute, oboe,
and clarinet players need to be able to gain easy access to their instruments and may either carry them on
as their personal item or store them in another of the allowed bags. Please remember that all students will
need to be able to have easy access to their instruments, music, and supplies as soon as we get to New
York City for our rehearsal. We would rather avoid students having to go through their checked luggage in
the Airport or while unloading at our rehearsal studio.
For most students a backpack will work very well for their ‘Small Personal Item’ providing that it can fit in
the seat in front of them at the their feet. Once again I recommend luggage tags and additional contact
information be placed on every item. It is not unusual for an airline to run out of room and ask passengers
to ‘Gate Check’ items. I’m hopeful that will not be an issue on this trip, but it’s good to be prepared!
Please see the next section for the FAA rules on liquids and flying with Carryons. Hairspray, shampoo,
shaving cream, toothpaste, Valve Oil, and many other items are under this guideline. Additionally there are
many other restricted items that it is imperative are not packed in Carryon luggage items.
Snack Bag/Lunch:
Friday there will most likely be a little bit of time that students may hit a fast food restaurant or store within
the airport before we leave. However there will not be time to stop for lunch at our layover in Nashville. In
addition to the personal item and carryon there is an allowance for food in a disposable (plastic grocery
sack) as long as it’s solid. No drinks will be allowed, but a sandwich, fresh whole fruit, Lunchable, trail mix,
candy bars, etc. would be allowed.
FAA Rules on Liquids
The FAA has a very strict set of guidelines about fluids in Carryon
items. You are allowed to bring a quart-sized bag of liquids, aerosols,
gels, creams and pastes in your carry-on bag and through the
checkpoint. These are limited to travel-sized containers that are 3.4
ounces (100 milliliters) or less per item. Placing these items in the
small bag and separating from your carry-on baggage facilitates the
screening process. Pack items that are in containers larger than 3.4
ounces or 100 milliliters in checked baggage.
The FAA prohibits Knives, Weapons, Fireworks, etc. For a full list please see www.tsa.gov.
Any liquid, aerosol, gel, cream or paste that alarms during screening will require additional screening.
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CARNEGIE HALL TRIP 2016
BAGGAGE AND TRAVEL TIPS
Identification for Students 18 and Over
Any student who will be 18 and over before or while we travel must have a valid form of ID.
Adult passengers 18 and over must show valid identification at the airport checkpoint in order to travel.
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Driver's licenses or other state photo identity cards issued by Department of Motor Vehicles
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U.S. passport
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U.S. passport card
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DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)
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U.S. military ID (active duty or retired military and their dependents, and DoD civilians)
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Permanent resident card
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Border crossing card
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DHS-designated enhanced driver's license
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Airline or airport-issued ID (if issued under a TSA-approved security plan)
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Federally recognized, tribal-issued photo ID
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HSPD-12 PIV card
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Foreign government-issued passport
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Canadian provincial driver's license or Indian and Northern Affairs Canada card
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Transportation worker identification credential
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Immigration and Naturalization Service Employment Authorization Card (I-766)
Please note that students under 18 Years of Age will not be required to provide identification.
Suggested Packing list
The list below is a suggestion of items students should bring for the trip.
1) Concert Clothes
Tuxedo (including jacket, pants, tuxedo shirt, bow-tie, and cummerbund) or Dress Provided by School
Black Dress shoes
Long Black Socks for Gentlemen/Hose for ladies (Please note with stage lights it’s important ladies wear
these)
2) Instrument/Extra Reeds/Valve Oil - Percussionists will be asked to help split up sticks/mallets and accessory items
in their baggage.
3) Music
4) 4 Trip Shirts (Students will wear Orange Carnegie Hall Shirt on Friday)
5) 5 Days of Shorts/Pants/or skirts
6) 1 Day of students choice of clothes for Tuesday and trip home and one extra set of clothes
7) Swimsuit
8) 1-2 Pairs of Comfortable Broken-In Tennis Shoes (We will be doing a LOT of walking!)
9) Socks/Underclothes
10) Pajamas
11) Sweatshirt/Hoodie in case of cooler weather
12) Poncho
13) Laundry Bag
14) Shampoo/Shower Soap
15) Toothpaste/Toothbrush
16) Deodorant
17) Brush/Comb
18) Sunscreen
19) Band-Aids
20) Chap-Stick
21) Other Toiletries
22) Money
23) Phone Charger/Portable Chargers
24) Medication
25) Hat
26) Snacks
27) Reusable Water Bottle
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CARNEGIE HALL TRIP 2016
SUGGESTED TRAVEL BUDGET AND TRIP RULES
Suggested Minimum Travel Budget
Students will need money for some meals and general spending money. There will be a wide variety of prices for
meals on this trip. We’ve been told that if you buy food at one of the carts you can plan around $10 or less. Hotdogs,
Kebabs, Sandwiches, and many more items are common in what is a must have experience in NYC! Anytime you plan
to sit down in a restaurant to eat you should plan around $15-$25.
Please see below for a suggestion on what students will need each day for meals and attractions ($140-$200):
1) Friday - Money for Snacks/Breakfast at Airport (About $10-$15) We recommend a packed lunch for plane.
2) Saturday - Money for Lunch at Liberty/Ellis Island ($15), Snacks during day ($5-$10)
3) Sunday - Money for Lunch ($10-$25), Snack Money for Broadway Show (expect Movie theater prices for water/
cokes) - you are allowed those during the show. Snacks are purchased before the show starts or at intermission.
4) Monday - We’re grabbing a bagged breakfast with an apple, cereal bar, muffin, and juice before we leave hotel. If
students wish for something else there are vendors near and along the line for the Today Show (Plan $10 if so),
$20-$25 for lunch, and additional $10 for snacks this day. $30-35 for Coney Island Rides. (This is also the best day
to buy souvenirs at Chinatown)
5) Tuesday - Money for Lunch ($10-$20), Dinner at Airport ($10-$15), and Snack Money ($10-$20). We will most
likely stop at a travel station on the way back from the airport in San Antonio this day.
For souvenirs I would recommend bringing at least $100-$200 for shirts, key chains, etc. Depending on where items
are bought you should plan on Chinatown being the best value for the students for New York specific items. Many of
the locations there can be haggled with for prices.
A couple of ideas to help with student budgeting:
Cash in marked envelopes by day
Pre-Paid Money (Debit) Cards (These are nice because generally you can remotely refill them if your
student runs out of money.
Trip Rules and Procedures
General Trip Rules
1) No alcohol, drugs, or weapons will be allowed.
2) All medicines need to be in their original containers. All prescription medicines will be held onto by District Staff.
3) Show up for events on time! Failing to show up on time will cause us to think that there is something wrong with
you and will start a search process. Be mature enough to take care of your business and be on time!
Please keep in mind our buses are contracted very strictly on our schedule and often risk getting a ticket for
staying parked for too long. On this trip if you are ON TIME you are LATE. Aim to be at meet up points at least
five minutes early!
4) Never go anywhere by yourself! You need to always be in a group of three or more at all times.
5) Chaperone groups will be assigned for the city. Students need to stay with their chaperone group at all times.
Special exceptions may be made in certain locations, but this will be the rule most of the time for students
safety.
5) Shoplifting and other illegal activity will not be tolerated. Students will face the authorities and be arrested.
6) If you are wearing any inappropriate clothing, you will be told to change clothes.
7) Students must Check-In at Required times!
8) Students must have their Name Badges on at all times when not in their hotel rooms or performing at Carnegie.
In Airport, Onboard Airplane, and on Buses
1)
2)
3)
4)
5)
6)
7)
8)
Keep conversation at a reasonable inside level.
No Swearing
Screw top lid drinks only on buses! I recommend following that guideline on any beverages at airport too.
Phones, MP3 Players, and other game/music devices must be listened to with headphones.
Space needs to be kept between boys/girls.
At night students will not be allowed to sit as couples.
Appropriate clothing needs to be worn onboard.
Clean up your messes on the bus/plane immediately; don’t wait for someone else to clean them up. If you don’t
clean up your mess, you may lose food/drink privileges.
9) In the airport stay with the group, and at all times you should stay in groups of 3 or more. The airplane will not
wait while we look for a missing student!
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CARNEGIE HALL TRIP 2016
SUGGESTED TRAVEL BUDGET AND TRIP RULES
Hotel Rules
1) Boys are not to be in girls’ rooms, and girls are not to be in boys’ rooms at any time!
2) Be considerate of the other guests! No slamming of doors or yelling inside of hotel. TV volumes should
be kept low enough to not be heard outside your room. Loud noises in hotel will not be acceptable as other
guests may be trying to sleep - even during daytime hours!
3) Students are responsible for any damages to hotel property!!!
4) Do not order food without talking to Mr. Rash first. Food that has been ordered too late at night will not
be a valid excuse for leaving your room after you are closed in for the night.
5) If there is time for swimming, follow all pool rules! Do not tamper with any pool safety equipment!
6) Once students are checked into their rooms for the night they are not to leave for any reason. We will have a
security guard on duty for our group to ensure students safety at night.
Carnegie Hall
1) Carnegie Hall is one of the World’s Premier performance halls, and students should behave their absolute best
inside!
2) There are no pictures allowed inside the hall. We have signed a contract stipulating our agreement to this fact. A
group photo and live concert photos will be taken during our performance by a professional photographer.
Selfies in the hall are strictly prohibited!
3) During the other groups performances there should be no talking at all to be respectful for their performances!
4) If for some reason you must leave the theater please do so between pieces.
5) Applaud at appropriate places, if a work is a multi movement work you should only clap at the end of the
complete work!
6) At the reception/dinner after the concert all students should behave with their absolute best manners!
New York City
New York City is the United State’s largest city with nearly 8.5 Million People living in the city! Because of this we will
have some strict rules in place to ensure student safety and that our group is able to see all that we plan to!
1) Students must stick together with their groups and chaperones at ALL times.
2) Stay close as we walk down streets, but don’t take up the whole sidewalk. Please keep in mind that many people
are commuting to work and we do not want to block their way.
3) At certain times during the trip groups will be allowed to explore an area of the city. Prior to breaking the large
group up students will be given boundaries that they may travel within. Sponsors and students should stay within
those boundaries at all times!
4) Designated meeting areas will be established each time we break into smaller groups. Be sure that you arrive at
that spot on time! If for some reason something goes wrong that spot will be our designated meeting area for
emergencies as well.
5) All school rules apply at all times!
6) Cell phones should be kept on students at all times if they have them. I recommend portable chargers be taken
on the trip as well if students have them.
Wicked the Musical - Gershwin Theater
1) The Gershwin Theater should be treated the same with behavior as Carnegie Hall.
2) Photography is strictly prohibited during Broadway shows - phones and cameras may be confiscated!
3) It is considered polite and correct to applaud at the end of a scene, song, or act. Please do so in a respectful
manner.
4) There should be no talking during the performance.
5) There will be a 15 minute intermission between the 1st and 2nd Acts of the musical. Return to your seat prior to
the beginning of the 2nd Act.
6) You may purchase cokes/water from the snack bar and bring them into the theater. Clean up after yourself
though!
7) Cell phones should be turned off an kept away throughout the entirety of the show.
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CARNEGIE HALL TRIP 2016
TRIP ATTIRE
Trip Attire
We are planning to have a set of four shirts for students as we travel to New York City. Having one t-shirt
color and design will help us find students and keep track of our group better. They will also then be
souvenirs for the students from their trip. Each day is a different design and students need to wear the
designated shirt for that day. Students are not allowed to tear off sleeves or cut slits into the t-shirt.
Friday - Orange
Saturday - Blue
Sunday - Safety Green
Monday - Yellow
Shorts/Pants/Skirts
We need to maintain a nice looking group appearance each of those days. Students may wear their choice
of bottoms (shorts, pants, or skirts) as long as they meet the school dress code criteria.
Shoes
We will be walking a LOT on this trip. Students should bring shoes that are already broken in and are
comfortable. Eight or more miles a day is not an unreasonable guess for some of the days!
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CARNEGIE HALL TRIP 2016
TRIP ATTIRE AND MEDICINES ON TRIP
Concert Apparel
Due to the requirements of Carnegie Hall the Boosters have purchased Tuxedos and Dresses for our
students. Each student must have these items with them in order to be allowed to perform! There are no
exceptions at Carnegie Hall! These must be returned following the trip.
LADIES
The provided Black Concert Dress, along with the student’s Black Dress Shoes (Heels should be kept to a
reasonable height), and pantyhose should be worn.
GENTLEMEN
Gentlemen must wear the provided Tuxedo Pants, Tuxedo Shirt, Bow Tie, Cummerbund, and Tuxedo Coat.
Along with those items they must wear their own black dress shoes and long black socks!
Medicine
Prescription Medicine
All Prescription medicines on the trip need to be in their original bottles or containers. When students check-in for
the trip they should have all prescription medication in a ziplock labeled with their first/last name. A director or
school staff member will be designated to carry the medicine and hold onto it for the trip. The only prescription
medicine that will be returned to students following the drug dog search of bags will be asthma inhalers.
Non-Prescription Medicine
All Non-Prescription medicines on the trip need to be in their original bottles or containers. When students check-in
for the trip they should have all non-prescription medication in a ziplock labeled with their first/last name. Parents
may give permission at the time of check-in for their students to carry their Non-Prescription medication. Please be
sure they are in a separate ziplock from their prescription medication if so.
Administration of Prescription Medicine
A director or a school staff member will be designated in charge of medicines. It is up to students to see them for
their medication at the times they need to take it. If this is something your student needs more guidance with please
let us know at the check-in time.
Emergency Contacts
In an Emergency situation these numbers are available to contact us. We ask that you please contact Mr.
Rash first with Mr. Williams being a backup in case Mr. Rash cannot be reached.
Hotel
Hampton Inn & Suites - Newark Riverwalk
100 Passaic Avenue
Harrison, NJ 07029
Main Phone: (973) 483-1900
Mr. Rash
Mr. Rash may be reached via phone at (361) 537-6191.
Mr. Williams
Mr. Williams may be reached via phone at (419) 308-2568
13
CARNEGIE HALL TRIP 2016
REQUIRED REHEARSAL SCHEDULE
Required Rehearsal Schedule
Our performance at Carnegie Hall is now less than 63 days away! On June 11th we will perform in one of the most
famous concert halls in the world. We are striving to have the best performance on that date that the Odem High
School Band has ever had! In order to meet that goal we need to continue to rehearse with the full band of musicians
as often as possible leading up to that date. In particular it is imperative that the full band is there for the evening
rehearsals and day rehearsals the final two weeks.
I am planning to bring in at least two clinicians to those afternoon/evening rehearsals, as well as some instrumental
clinicians in the mornings. Please make certain that your student attends these rehearsals! I have intentionally tried to
leave either evenings or day time free depending on the day to allow for students who work to be able to work
around the schedule. We will reassign parts if students are not attending rehearsals!
Date:
Event:
Time:
Location:
Thursday, April 14th
Evening Rehearsal
6:30pm-8:30pm
Band Hall
Thursday, April 28th
Evening Rehearsal
6:30pm-8:30pm
Band Hall
May is traditionally one of the Busiest Months for the Odem Bands. It is possible we will schedule some additional evening
rehearsals during the month of May if needed.
Thursday, May 26th
Evening Rehearsal
6:30pm-8:30pm
Band Hall
Tuesday, May 31st
Evening Rehearsal
6:00pm-9:00pm
Band Hall
Wednesday, June 1st
Evening Rehearsal
6:00pm-9:00pm
Band Hall
Thursday, June 2nd
Evening Rehearsal
6:00pm-9:00pm
Band Hall
Monday, June 6th
Morning Sectionals
Afternoon Full Band Rehearsal
9:00am-11:30am
1:00pm-4:00pm
Band Hall
Tuesday, June 7th
Morning Sectionals
Afternoon Full Band Rehearsal
9:00am-11:30am
1:00pm-4:00pm
Band Hall
Wednesday, June 8th
Morning Full Band Rehearsal
We will Load up Trailer at end of
rehearsal
9:00am-12:00pm
Band Hall
Carnegie Send-Off Concert
7:30pm
Sinton HS
Auditorium
14
CARNEGIE HALL TRIP 2016
LOCAL MAPS AND ATTRACTION INFO
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Reserved.
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www.playgroundmaps.com
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THE
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favorites
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Coney
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Eldorado
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Bumper
Cars
Cars
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Arcade
& Arcade
& Arcade
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Shooting
Shooting
Gallery
Gallery
Gallery
Coney
Coney
Coney
Island
Island
Scan-A-Rama
Island
Scan-A-Rama
Scan-A-Rama
SurfSurf
& Stillwell
Surf
& Stillwell
& Stillwell
Footprints
Footprints
Footprints
Café
CaféCafé
Tom’s
Tom’s
Coney
Tom’s
Coney
Coney
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Island
Island
Rita’s
Rita’s
Italian
Rita’s
Italian
Ice
Italian
Ice Ice
William’s
William’s
William’s
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Candy
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Rainbow
Rainbow
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Brooklyn
Brooklyn
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Nets
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Nathan’s
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Lola
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Boardwalk
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Gargiulo’s
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Good
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Multiple
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Locations
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ConeyIslandFunGuide.com
ConeyIslandFunGuide.com
ConeyIslandFunGuide.com
15
Coney
Coney
Island
Coney
Island
Beach
Island
Beach
Shop
Beach
ShopShop
Coney
Coney
Coney
Island
Island
Island
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& Grill
&
Bar
Grill
& Grill
Place
Place
toPlace
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to Beach
to Beach
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Polar
Bear
Polar
Bear
Club
Bear
ClubClub
Cyclone
Cyclone
Cyclone
Roller
Roller
Coaster
Roller
Coaster
Coaster
Coney
Coney
Coney
Island
Island
Welcome
Island
Welcome
Welcome
Center
Center
Center
SHOPS
SHOPS
SHOPS
Grimaldi’s
Grimaldi’s
Grimaldi’s
Mermaid
Mermaid
Mermaid
Prime
Prime
Prime
Meat
MeatMeat
Peggy
Peggy
O’Neill’s
Peggy
O’Neill’s
O’Neill’s
Friday
Friday
Night
Friday
Night
Fireworks
Night
Fireworks
Fireworks
Coney
Coney
Coney
Flicks
Flicks
on
Flicks
on
thethe
Beach
on Beach
the Beach
Coney
Coney
Coney
Island
Island
Tours
Island
Tours
Tours
EATERIES
EATERIES
EATERIES
Totonno’s
Totonno’s
Totonno’s
Doña
Doña
Zita
Doña
Zita Zita
Coney
Coney
Coney
Cones
Cones
Cones
IT’SUGAR
IT’SUGAR
IT’SUGAR
Paul’s
Paul’s
Daughter
Paul’s
Daughter
Daughter
Cyclone
Cyclone
Café
CaféCafé
Lunatic
Lunatic
Lunatic
IceIce
Cream
Cream
Ice Cream Cyclone
Applebee’s
Applebee’s
Applebee’s
Coney
Coney
Coney
Shack
Shack
Shack
Proud
Proud
Proud
sponsor
sponsor
sponsor
ofof of
thethe
Coney
the
Coney
Coney
Island
Island
Island
2014
2014
2014
Summer
Summer
Summer
Events
Events
Events
CARNEGIE HALL TRIP 2016
LOCAL MAPS AND ATTRACTION INFO
16