Englisch für Angestellte der - DAAD

Transcription

Susan Lippmann & Maureen Liston
Englisch für Angestellte
der Hochschulverwaltung
Selbstlernmaterialien
und Glossare
iDA_Ringordner Einlegeblatt_DIN A5_141202.indd 1
03.12.2014 12:06:30 Uhr
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Susan Lippmann & Maureen Liston
Englisch für Angestellte
der Hochschulverwaltung
Selbstlernmaterialien
und Glossare
Herausgegeben von: Gabriele Althoff
Redaktion: Johannes Mahlke
DAAD
Deutscher Akademischer Austauschdienst
German Academic Exchange Service
Kennedyallee 50
D-53175 Bonn
www.daad.de
Internationale DAAD-Akademie
www.daad-akademie.de
Ordnergestaltung: LPG Löwenstern Padberg GbR, Bonn
Druck: Brandt GmbH Druck plus Medien, Bonn
1. Auflage Dezember 2014 - 3000 Exemplare
Diese Publikation wird aus Zuwendungen
des Bundesministeriums für Bildung und Forschung
an den DAAD finanziert.
© Das Werk einschließlich aller seiner Teile ist
urheberrechtlich geschützt. Jede Verwertung außerhalb der
engen Grenzen des Urheberrechtsgesetzes ist ohne
Zustimmung der iDA unzulässig und strafbar. Dies gilt
insbesondere für Vervielfältigungen, Übersetzungen,
Mikroverfilmungen und die Einspeicherung und Verarbeitung
in elektronischen Systemen.
Inhaltsverzeichnis
Vorwort
VII-IX
How-to Guide
XI-XIII
Englisch für Studierendensekretariate
Englisch für Personalreferate
Englisch für Forschungsdezernate
vsl. März 2015
Englisch für Prüfungsämter
vsl. April 2015
Englisch für Studienberatungen
vsl. Mai 2015
Englisch für Fakultätssekretariate
vsl. Juni 2015
Englisch für Facility Management
vsl. Juli 2015
Redemittel und Sprachtipps
vsl. Juli 2015
Vorwort
Ohne die Hochschulverwaltung kann Internationalisierung
nicht funktionieren!
Internationalisierung von Lehre und Forschung zählt seit
einigen Jahren zu den Kernaufgaben deutscher Universitäten
und Hochschulen. Es bedarf vielfältiger Unterstützung durch
nahezu alle Dezernate der Hochschulverwaltung, damit
Austausch und Kooperation mit internationalen Partnern
gelingen und sich internationale Studierende, Doktoranden,
Wissenschaftlerinnen und Wissenschaftler willkommen
fühlen. Oft sprechen die internationalen Gäste nicht oder nur
wenig Deutsch, so dass komplexe Informationen auf Englisch
vermittelt, Regeln und Formulare auf Englisch erklärt werden
müssen.
Die internationale DAAD-Akademie (iDA) bietet seit 2010
Seminare für Angestellte der Hochschulverwaltung an. Im
ständigen Dialog mit Kolleginnen und Kollegen aller Ebenen
der zentralen Verwaltung und der Fakultäten hat die iDA das
Kursangebot kontinuierlich erweitert. Dabei hat sich aufgrund
des hohen Bedarfs ein Schwerpunkt bei den Englischkursen
herausgebildet.
Niemand muss sich schämen, wenn sein Englisch holprig ist.
Das Fachvokabular der Hochschulverwaltung ist so spezifisch,
dass auch Personen mit fortgeschrittenen Englischkenntnissen und selbst Muttersprachler die Inhalte von
Formularen und Musterschreiben nicht ad hoc ins Englische
übersetzen können. Auch sie wälzen Wörterbücher, um die
treffenden Vokabeln zu finden.
VII
Im Laufe der letzten fünf Jahre hat die iDA spezielle
Sprachkurse für Angestellte der Hochschulverwaltung
entwickeln lassen und den Kursteilnehmern Tipps,
Materialien und Glossare zur Verfügung gestellt. Mit der
vorliegenden Publikation geben wir Ihnen die Möglichkeit,
Ihre Fertigkeiten weiter zu entwickeln. Zudem möchten wir
auch all denjenigen, die bislang keinen iDA-Kurs besucht
haben, die Selbstlernmaterialien und Glossare zur Verfügung
stellen.
Dieses Buch ist kein klassisches Lehrbuch. Es folgt keiner
Progression. Es dient nicht dazu, von einem Sprachniveau
(z.B. A2) auf ein höheres (z.B. B1) zu kommen. Mit ihren
Sprachkursen und diesem Buch verfolgt die iDA vielmehr das
Ziel, dass Sie erfolgreich am Arbeitsplatz kommunizieren
können, dass also Ihr Gegenüber Sie versteht.
Entsprechend folgen auch die Übungen der einzelnen Kapitel
nicht einer Progression. Vielmehr können Sie sich Übungen
frei heraussuchen. Wenn eine Übung Ihnen zu schwierig
erscheint, dann versuchen Sie es mit einer anderen. Sie
können Übungen auch mehrfach wiederholen. Und mehr
Spaß macht es vielleicht, wenn Sie mit einer Kollegin oder
einem Kollegen zusammen arbeiten.
Am Ende jedes Kapitels finden Sie ein Glossar Englisch –
Deutsch, das Ihnen hilft, die vielen unbekannten Vokabeln
aus dem Fachwortschatz der Hochschulverwaltung zu
verstehen.
Die beiden ersten Kapitel des Buches stehen jetzt in
gedruckter Form und zum Download bereit. Alle, die
Interesse haben, können die vorliegenden und alle folgenden
Kapitel kostenlos herunterladen. Sie müssen sich lediglich zur
Einhaltung einiger Copyright-Regeln verpflichten.
VIII
Im Laufe des Jahres 2015 erscheinen weitere Kapitel, die auf
der Website der iDA heruntergeladen werden können.
Welche Kapitel wann erscheinen, können Sie dem
Inhaltsverzeichnis entnehmen. Auch ein Glossar DeutschEnglisch wird in zwei Etappen erscheinen.
Wir brauchen Ihre Hilfe und Rückmeldung, denn dies ist ein
Pilotprojekt. Die Autorinnen und das Team der iDA freuen
sich darüber, wenn Sie uns schreiben, was Ihnen gefallen hat,
womit Sie Schwierigkeiten hatten, was Sie sich für die
nächsten Kapitel wünschen. Ihre Anregungen fließen in das
Buch ein. Es ist „work in progress“. Neben den neuen
Kapiteln werden wir regelmäßig auch Überarbeitungen
bereitstellen und Sie bitten, Seiten auszutauschen.
Wir wünschen Ihnen Spaß und Erfolg beim Lernen und
Üben!
Gabriele Althoff
Johannes Mahlke
IX
X
A How-To Guide for English for University Administrators
While the long-term goal is to provide exercises in the
language competencies reading, writing, and listening, the
print-version specifically addresses vocabulary and grammar
exercises. Some reading and listening sites are included, and
these will be expanded in future editions.
There is no uniform linguistic progression in these exercises,
so you can choose which exercises you want to work on
based on your time, interest, motivation and your own pace.
This self-study workbook does not replace active
participation in a course or in a conversation, of course, but is
meant to bridge the timespan between courses and to help
you maintain your passive knowledge in your field.
Following are some tips on using this workbook.
You may work alone and/or with colleagues on these
exercises.
1. Do not give up. If you don’t like one exercise, try
another.
2. Photocopy the exercises so that you can repeat them if
you wish.
XI
3. Read exercises aloud: you can check your pronunciation
a) with a native speaker (for instance, a non-German
student from an English-speaking country).
b) with an online dictionary such as PONS
( www.en.pons.com ) or dict.cc ( www.dict.cc ).
c) with Microsoft’s “Spracheingabe” (may require a
download) or “Sprachausgabe” (“Narrator” in
English).
d) with many freeware programs such as “Natural
Reader” ( http:// www. natural readers. com/ ) .
(Note: DIY's matching exercises are not accessible.)
4. Organize a luncheon meeting with colleagues or an
English-speaking student, if time allows, to practice
speaking and listening.
5. Dare yourself to read and listen more in English.
Headlines the world over tend to be similar so, if you
watch the news in German, try it in English (BBC or
CNN). If you read the newspaper in German, try it in
English (many newspapers have free but limited online
access).
6. Try an online language course if you want to work on
your grammar (www.youtube.com has several sites:
look for “englische Grammatik auf deutsch”).
7. Try to read the complete articles we have quoted and
listen to the complete podcasts. They are all related to
aspects of your daily responsibilities and, because they
are online, you can keep returning to them, download
them, start and stop when you want.
XII
8. Find out if your institution will support you if you wish
to visit language courses--at work, for instance.
9. Many administrators are not aware that they can
participate in ERASMUS exchange programs. These are
ideal for you to meet colleagues from partner
universities, exchange ideas, speak English with nonnative English speakers, bring you and your university
closer to European partners and even expand your
partnerships.
We wish you much luck with your self-study and hope we can
be of further service to your internationalization efforts!
XIII
Unit 1: English for Registrars
Reading
What do registrars do?
Everything!
"We assist students with registration, help maintain
academic records, verify transcripts and assist with course
catalog maintenance and class scheduling" (emphasis
added).
"The Office of the Registrar" at the University of California
Riverside1 is only one example of descriptions given by nonGerman universities of the varied responsibilities registrars
have. Check out UCR's webpage and try to identify your tasks.
We are all challenged by the different terms used worldwide
for the same task. Look at how a British "Academic
Registrar's Office" describes its "critical set of University
1
Under the following URL, the University of California Riverside
offers a closer look at how they are present in a student’s life cycle
at their institution: http://registrar.ucr.edu/ Registrar/default.aspx .
(Last accessed on 23 November 2014.)
Registrars 1
services supporting the whole student journey", including
"Research Support Services"2.
Task
Using both sites, try to identify not only your individual tasks
within your team but also your office's responsibilities.
Presenting yourself to your university community, which
elements from these sites would you feel comfortable
adapting to your administrative environment?
Interlude
After reading these webpages, it should no longer be
surprising that non-German students might expect your
registrar's office to take care of similar student requests. It is
difficult for non-Germans to understand that a registrar at
one German university takes care of all fulltime students,
German and non-German. A registrar at another German
university takes care of German students only, and the
international office or the international affairs office takes
care of all non-Germans. And at a third German university,
2
The University of Warwick gives you a look at differences
between an American and a British University: http://www2.
warwick.ac.uk/ services/aro/ (Last accessed on 23 November 2014.)
Registrars 2
the international office is dedicated to German and nonGerman exchanges, and the registrar is for all fulltime
students.
Listening
Did you know that there are a number of possibilities to
practice listening comprehension online?
Please go to “absolutely-international”3 for a podcast on
studying and interning in Germany. Two exchange students
are interviewed, and two university staff members talk about
the changes they saw in the students, in addition to their
own exchange experience abroad.
Since it is a podcast, you can download it. This gives you
offline flexibility to listen again and again, time to get used to
voices and accents and an opportunity to work on listening
comprehension within your area of responsibility. Absolutelyintercultural has other podcasts featuring international
students in Germany.
3
www.absolutely-intercultural.com/?p=2558 (Last
accessed on 23 November 2014.)
Registrars 3
Exercises
1. Complete these phrases by matching an item from
each column.
a. to file
b. to extend
1. an extension
2. an exam
c. to register
3. a complaint
d. to pass
4. a deadline
e. to grant
5. in a course
f. to apply
g. to enroll
6. for a scholarship
7. a grade
(key, p. 34)
Registrars 4
2. Use the phrases above to complete the sentences. Use
the correct grammatical form.
Aa Students wishing ____________ may do so online at the
following webpage ….
b. If the programme director agrees, students may
____________due to mitigating circumstances.
c. Students can only apply for their academic record after all
final ___________________ in the computer system.
d. If a student does not _______________ in the winter
semester, a repeat examination must be offered to the
student within two months’ time.
e. Until the student _______________, it is recommended
that he/she should continue working as per the original
assessment deadline.
f. Please note that you should only ______________ once
you have been offered a place on your requested course.
g. To____________________, click on the appropriate
button on the course page.
(key, p. 34)
Registrars 5
3. Look at the following degree programmes and correct
spelling mistakes where necessary. Do you know their
German translations?
a. BA in Katholic Theology
b. MSc in Computer Sciense
c. MPhil in Interpretation – Values – Mening
d. MA in Interdisziplinary European Studies
e. BA in Teaching and Eduquation (Secondary School Teacher
Training)
f. BA in Comperative Literature
g. BA mayoring in History of Arts and Culture
h. Diploma in Economica
i. BA minoring in Prottestant Theology
j. MA in Romanze Studies
k. MA in Educational Science with a Focus on Divercity in
Education
l. BEng
m. BSc in Medical Sience
n. MSc in Biochemistrie
(key, p. 34)
Registrars 6
Did you know that Deutsche Welle has an online site in
English?
Some of the interviews are directly related to non-German
students in Germany.
Here is a 2014 interview with DAAD’s Simone Burkhart4 on “a
welcoming atmosphere” at German universities.
An advantage with these broadcasts is that they are also
available as podcasts, so you can download them. Sometimes
the online interview is accompanied by written script, so you
can read along with the spoken text.
DW has a written catalog5 of podcasts plus access to its
newscasts.
4
http://www.dw.de/our-studio-guest/av-17809878 (Last accessed
on 23 November 2014.)
5
http://www.dw.de/media-center/podcasts/s-100977
Registrars 7
4. Complete the table with words and phrases from the box.
The first example has been done for you.
to finance one’s studies – to apply for a loan – public health official –
residence permit – recognized illness – medical certificate – proof of
health insurance – student loan – research grant – student entry visa
– financial support options – research fellowship – scale of fee –
public health insurance – scholarship donor – proof of receipt of
child benefits – cost of living – Foreigners’ registration office –
checking account – direct debiting authorization – surety
finance
immigration
health
student loan
(key, p. 36)
Registrars 8
Did you know you have access to discussions with
international “college admissions professionals” and “student
affairs professionals”?
“Admissions Live” and “Student Affairs Live” can be accessed
through YouTube6. Among topics covered are recruitment,
orientation, international students, “first-generation” stories.
Some of the discussions are with top-level administrators
from colleges/universities such as Hofstra, Oberlin, Stony
Brook.
Quality does differ from program to program, so don’t give
up if you have problems understanding your first broadcast:
there are hundreds, and some people do speak more
distinctly than others.
For a broader search, look for “Higher Ed Live”, a network
dedicated to “professionals in higher education”7.
6
https://www.youtube.com/results?search_query
=Admissions+live (Last accessed on 23 November 2014.)
7
https://www.youtube.com/results?search_query=Higher+Ed+Live
Registrars 9
5. Complete the gaps with verbs from the box to describe
some of the admission process. Try to use each verb at least
once and use the correct grammatical form.
to consider – to encourage – to be – to apply – to submit – to
access – to meet – to require – to ensure – to include – to
contact– to indicate – to take –to inform – to reconsider – to
check – to enclose – to start
a. When you __________ online, your application _________
directly to the University.
b. Once you __________ your application, you may ________
extra information about our University.
c. It is advisable to _________ your application as early as
possible.
d. A set of standard entry requirements must _____.
e. A good standard of German _____ before _____ a degree.
f. _____ that all of your information is accurate and that you
_____ all of your qualifications.
g. We take care to _____ the confidentiality of your
application information.
Registrars 10
h. Please _____ the Head of Admissions with any further
comments or questions.
i. We _____ applications from people with disabilities.
j. Please _____ clearly on your application form if you have a
disability.
k. The deadline for the receipt of applications for admission
in October 2016 _____ the 1st of September 2015.
l. We will only _____ applications _____ after the 1st of
September if there are places still available in the relevant
degree programme.
m. Some faculties _____ all applicants to _____ an entrance
exam.
n. You will _____ of our decision on your application as soon
as possible.
o. In the case of an unsuccessful application, your application
may only _____ in exceptional cases.
p. Please _____ online which documents need to _____.
q. Please _____ an accredited copy of your final school
certificate (e.g. A-Levels).
(key, p. 36)
Registrars 11
6. Look at the following expressions dealing with dates and
deadlines. Then correct the mistakes in vocabulary. The first
example has been done for you.
a. You must submit your work no sooner than 18 May 2015.
– later
b. Tomorrow is the deadline for the allowance of documents.
c. Your thesaurus must be submitted by tomorrow.
d. This reportation must be handed in/turned in by the
Monday deadline.
e. Don’t worry; you have to the 4th of September 2015 to
submit your application.
f. All resolved application materials must arrive by our
published deadlines.
g. Your application has arrived timely and cannot be
progressed for your desired term.
h. Everything is on a very thin deadline.
i. Unwillingly, the submission deadline has passed.
j. We recognize to inform you that the deadline for
submitting an application has slipped.
Registrars 12
k. Notice: We are unfortunate to inform you that we are no
longer accepting applications.
l. We regret to inform you that your application for this
particular course has been unlucky.
m. Please notify that the University does not accept late
work. If exceptional circumstances have presented you from
submitting your work please speak to Mr. Hill.
n. There is no permission for delay.
(key, p. 37)
Did you know that many universities embed podcasts on
their homepages?
Oxford University has a series of podcasts on “undergraduate
admissions”8.
Podcasts 7 and 8 are dedicated to international students and
their admission process. There is also a podcast on “The
International Students Experience at Oxford”9.
8
http://podcasts.ox.ac.uk/series/undergraduate-admissionspodoxford (Last accessed on 23 November 2014.)
9
http://podcasts.ox.ac.uk/international-student-experience-oxford
Registrars 13
7. Match the words with their meaning.
a. deception
1. an oral presentation intended to
teach a group of students about a
particular subject
b. to plagiarize
2. a course that a student may
choose
c. major
3. a trick intended to make so believe
something that is not true
d. elective
4. to copy another person’s idea and
pretend that it is your own
e. lecture
5. a department or a group of related
departments in a university
f. supervisor
6. a university tutor who supports
and assists Ph.D. students; also
known as doctoral advisor
g. deadline
7. something which must be done
because of a rule or a law
h. faculty
8. a mark given in an exam
i. grade
9. a point in time by which
something must
j. compulsory
10. main subject of study be done
Registrars 14
8. Complete the following sentences with the words above.
a. The seminar “Introduction to English and American
literature” is ___________ at this stage of your
studies/degree programme.
b. He received good _________ in his final exams.
c. Graduates from the _________ are prominent in academic
life.
d. The ____________ for applications is the 30th of June.
e. Once you have found a research topic, you should contact
a potential ____________ to discuss your proposed research.
f. Prof Schmidt will be delivering a guest ________ to first
year students in __________ hall H 322.
g. Some departments offer __________ modules to students
aside from the compulsory courses in their degrees. These
may also be from outside that department.
h. Students wishing to change their _________ are asked to
bring official approval and documentation.
i. He was accused of _____ his partner’s thesis.
j. The whole episode involving a faked Swiss passport had
been a cruel _____________.
(keys for 7 & 8, p. 37)
Registrars 15
9. What do these words and expressions mean? Tick the
correct translation.
a. Transcript of Records and Courses Taken
1. Modul- und Lehrveranstaltungsbestätigung
2. Kurstranskription
b. Thesis defence
1. Thesenpapier
2. (mündliche) Verteidigung
c. Teacher training programme
1. A Lehramtsstudium
2. Weiterbildung für Lehrkräfte
d. Attendance
1. Anwesenheit
2. Akteneinsicht
e. Doctor’s note
1. Notizen für die Doktorarbeit
2. Ärztliches Attest
f. Certified translation
1. beeidigte Übersetzung
2. offizielle Übersetzung
Registrars 16
f. Student committee
1. Studentenwerk
2. Fachschaft
g. Enrollment form
1. Immatrikulationsantrag
2. Exmatrikulationsformular
h. Limited admission
1. NC
2. eingeschränkte Sprechzeiten
i. Withdrawal
1. Widerspruch
2. Rücktritt
(key, p. 38)
Registrars 17
10. Here are some word partnerships that apply to student
services. Some of the letters are missing. Complete the
words and then match them with their translation on the
right hand side.
a. C_ _dit_ _nal
ad_i_ _sion
1. Fristverlängerung
b. L_ctu_e-fre_ ti_e
c. Un_v_r_ity
a_mi_istr_ _ion
2.
3. Proseminararbeit
d. _b_enc_ fr_m an
e_am
e. C_u_se
ca_alog_ _
Teilzeitstudium
4.
Vorlesungsverzeichnis
5. vorläufige Zulassung
f. E_tens_on o_ a
d_adl_ne
6. vorlesungsfreie Zeit
(key, p. 38)
Registrars 18
g. Gr_d_at_
pro_ra_ _e
h. Du_ _tion
of st_d_es
i. Ac_de_ic
y__r
j. Pa_t-t_m_
s_ud_es
7. Schwarzes Brett
8. Zentralverwaltung
9. Studiendauer
10. Versäumnis einer Prüfung
k. _ont_ct
_o_rs
l. N_ti_e
bo_r_
m.
Int_rm_di_telev_l te_m
pape_
n. B_ _k of
m_du_es
11. Korrekturzeitraum
12. weiterführender Studiengang
13. Semesterwochenstunden
14. Hochschulzugangsberechtigung
o. Co_
_ect_on
pe_io_
15. Modulhandbuch
p. U_ive_sit_
e_tran_e
ce_ti_icate
16. Studienjahr
Registrars 19
11. Complete the following sentences with words related to
the given words in brackets. Use the correct grammatical
form.
a. You can easily find out online how to _________
(enrollment) in, drop or swap a course.
b. Sometimes ___________ (withdrawal) from or ________
(suspension) your studies may seem like an easy option but
please also _________ (consideration) alternatives.
c. We are here to offer you advice on how and when to
___________ (application).
d. For more information on _____________ (re-registration)
for continuing undergraduate students, please consult our
website.
e. Please visit us during our office hours to speak about the
options of ____________ (recognition) and _____________
(acceptance) academic work completed at another
institution or any other courses for credit.
f. Get a copy of your Master’s degree _______________
(notarization) by a lawyer or a notary public.
g. Be aware that you may be ___________ (expulsion) if the
University finds out that you ___________ (submission)
____________ (forgery) certificates.
h. If required, you can __________ (inspection) your
reviewed exam at our office.
Registrars 20
i. You can __________ (evaluation) our services online and
provide us with important feedback for our work.
j. The enrollment procedure starts once your ____________
(declare) of acceptance has been issued.
k. Please bring along your ______________ (confirm) of
health insurance coverage, either statutory or private.
(key, p. 39)
Registrars 21
12. Choose the correct verbs to complete the phrases. In
most of the examples there is more than one possibility.
a. to acquire/get/lack/give some qualifications
b. to receive/provide somebody with/equip/admit tuition
c. to develop/purchase/design/plan a curriculum
d. to fail/give/go to/attend a seminar
e. to hold/learn/run/conduct a class
f. to sign up for/take/target/submit a course
g. to cheat in/lose/win/take/sit an exam
h. to do/hear/support/calculate your revisions
i. to work on/write/do/submit an essay
j. to finish/complete/test/begin with your studies
k. to hand in/support/give in/respond your paper
l. to study/prepare for/do well in/mark a test
(key, p. 39)
Registrars 22
13. Find verbs in the box that can be used to make word
combinations. There is more than one possibility for all of
the answers.
apply to – get into – go to – start – leave from – graduate from –
study for – take – do – complete – earn – receive – be awarded – get
– have – hold – attend – pass – fail – take – re-sit – withdraw from –
register for
a. university
b. a law degree
c. a master’s degree
d. a lecture
e. an exam
(key, p. 40)
Registrars 23
Did you know that some of DAAD’s student publications can
help you in registrars’ offices?
For instance:
“Before you can begin studying, you first have to
enrol. This procedure is called enrolment or
‘matriculation’. Once you’re officially enrolled, you
are allowed to attend courses at university, take
examinations and obtain an academic degree. You
have to be enrolled to gain access to all the facilities
at the university, such as the library, computer
rooms, etc.10”
This and much more basic information is available in the
“pocket guide”—and, if you are unsure about anything in the
English version, turn the pocket guide around and it becomes
“Ziel Deutschland: Wegweiser für international Studierende”.
10
“Destination German: A Pocket Guide for International Students,”
5 ed. (2010), p.59. Available from DAAD or through your Academic
International Office. See also DAAD’s “Studying in Germany: A
th
Practical Guide for International Students,” 4 ed. (2012).
th
Registrars 24
14. Photocopy this page, then cut out the dominoes (cut
along the darker lines). Lay the dominoes end to end. The
touching ends must match and form a phrasal verb.
Example: to register ¦ a grade.
(key, p. 40)
an exam
to
register
a grade
to grant
an
extension
ex
to
transfer
credits
to
recognise
credits
to
register
for
a class
to assess
a
to
dissertation extend
a
deadline
to
withdraw
from
a course
to file
a
to pay
complaint
tuition fees
to go
on
a field
trip
Registrars 25
to take
Did you know that many of the federal offices now have
information in English plus several other languages?
Depending on the organization of your registrar’s office, your
university may expect you to deal with questions concerning
residence permits, student work permits, visas—and other
permits.
BAMF (Federal Office for Migration and Refugees), for
instance, has websites in English, Russian and Turkish; in
some cases, information can be downloaded. If you are
confronted with challenges in these areas, the multi-lingual
website can be useful11.
The BA (Federal Employment Agency) also has pages in
German, English and French. Here you can download the
booklet “Working in Germany”12, also available in German.
11
http://www.bamf.de/EN/Startseite/startseite-node.html
12
http://www.arbeitsagentur.de/web/content/EN
/WorkingandJobSeeking/WorkinginGermany/index.htm
Registrars 26
15. Match the university-related term on the left with its
corresponding synonym/explanation on the right.
a. diploma
b. alumni
1. an official document proving that you
have completed a course of studies.
2. the qualification obtained by students
who successfully complete a university
or college course./A university course,
normally lasting 3 years or more.
c. degree
certificate
3. a document attached to a higher
education diploma aiming at improving
international transparency and
facilitating the academic and
professional recognition of qualification.
d. diploma
supplement
4. de-registration.
e. withdrawal
5. final grade.
f. overall mark
6. the former male and female students
of a university.
g. degree
7. a document showing that you have
completed a course of study or part of
your education.
(key, p. 41)
Registrars 27
16. Which word in each group is the odd one out? You may
need to consult a dictionary to distinguish the differences in
meaning.
a.
1. term paper
2. compulsory lecture
3. final written exam
4. thesis
c.
1. absence from an exam
2. attempted deception
3. to cheat
4. plagiarism
e.
1. responsible invigilator
2. certified copy
3. appropriate proof
4. certified translation
g.
1. enrollment certificate
2. enrollment procedure
3. enrollment form
4. registration of marks
i.
1. to apply to
2. get into
3. graduate from
4. to mark
b.
1. direct debiting
authorisation
2. loan
3. credits
4. checking account
d.
1. liability insurance
2. bachelor degree
3. to be insured
4. confirmation of health
insurance coverage
f.
1. teacher training
programme
2. full power of attorney
3. surety
4. undue hardship
h.
1. to sit
2. to pass
3. to write
4. to fail
j.
1. to say farewell
2. entry visa
3. Aliens’ Registration Office
4. residence permit
Registrars 28
k.
1. semester
contribution/dues
2. disabled person
3. student (identity) card
4. spring break
l.
1. limited entry
2. removal from the register
of students
3. conditional enrollment
4. decision on admission
(key, p. 41)
Did you know that DAAD has a Facebook page13 in English
along with their multilingual website14?
Not only do these sites help keep you up-to-date, but they
also provide shorter paragraphs on many of the
questions/challenges you deal with daily. You can spend a
few minutes looking at the English and the German sites, and
you have completed a fairly painless reading
comprehension/vocabulary exercise.
You can also refer potential students to “10 Steps to Studying
in Germany”, available also in German15.
13
https://www.facebook.com/DAAD.Worldwide
14
https://www.daad.de/en/
See also “International Sites” on the homepage.
15
https://www.daad.de/deutschland/nach-deutschland/en/
Registrars 29
17. Find an appropriate translation. Sometimes there is
more than one possible answer.
a. Praktikum
internship – practical training – work experience –
training on the job
b. Akademisches Auslandsamt
academic office – Foreign students’ office –
international office – foreigner’s authority
c. Pflichtkurs
elective course – required option – mandatory
course – compulsory course – optional class
d. Gasthörer
visiting student – exchange student – auditor –
occasional student
e. den Prüfungsanspruch verlieren
to lose an exam – to lose the right to take an exam –
to lose a claim for an exam – to lose a test
f.
Rückmeldung
reregistration – back registration – registration
renewal – registration period
g. Säumnisgebühr
student services fee – late fee – overdue fee – late
costs
Registrars 30
h. vorlesungsfreie Zeit
exam period – term time – non-lecture period –
spring break
i.
Prüfungsordnung
examination regulations – exam terms and
conditions – entrance examination – repeat
exam(ination)
(key, p. 43)
Registrars 31
18. Match the German words with their English translation.
1. academic year
a. Abschlussarbeit
2. to appeal against
b. Beglaubigung
3. regulations for enrollment/
registration
c. Gebührenordnung
4. scale of fees/charges
d. Hochschulgesetz
5. grades/marks
e. Hochschulrahmengesetz
transcript of records
f. Immatrikulationsordnung
6. reregistration
7. final paper, thesis, dissertation
g. Notenbescheinigung
Registrars 32
h. Notenverbuchung
8. Higher Education Framework
Act
9. registering grades/marks
i. Rückmeldung
j. Studienjahr
10. Higher Education Act
k. Widerspruch einlegen
11. notarization, authentication,
verification
(key, p. 44)
Registrars 33
Key
1.
a.3
e.1
b.4
f.6
c.7
g.5
d.2
a. to file a
complaint
b. extend a
deadline
d. pass an
exam
e. has been
granted an
extension
f. apply for a
scholarship
c. grades
have been
registered
g. enroll in a
course
2.
3.
a. BA in Catholic Theology
Bachelor Katholische Theologie
b. MSc in Computer Science
Master Informatik
c. MPhil in Interpretation – Values – Meaning
Master Philosophie Deutung – Wertung – Wissenschaft
d. MA in Interdisciplinary European Studies
Master Interdisziplinäre Europastudien
e. BA in Teaching and Education (Secondary
Registrars 34
School Teacher Training)
Lehramt BA (Sekundärstufe)
f. BA in Comparative Literature
Bachelor Vergleichende Literaturwissenschaft
g. BA majoring in History of Arts and Culture
Bachelor-HF Kunst- und Kulturgeschichte
h. Diploma in Economics
Diplom Volkswirtschaftslehre
i. BA minoring in Protestant Theology
Bachelor of Arts: NF Evangelische Theologie
j. MA in Romance Studies
Master Romanistik
k. MA in Educational Science with a Focus on
Diversity in Education
Master Erziehungswissenschaft –
Schwerpunkt Heterogenität in Erziehung und Bildung
L. BEng
Bachelor Ingenieurwissenschaften
M. BSc in Medical Science
Bachelor Medizin
N. MSc in Biochemistry
Master of Science Biochemie
Registrars 35
4.
Finance: to finance one’s studies – to apply for a loan –
research grant – financial support options – research
fellowship – scale of fee – scholarship donor – cost of living –
checking account – direct debiting authorization – surety –
proof of receipt of child benefits
Immigration: residence permit – student entry visa –
Foreigners’ Registration Office
Health: public health official – recognized illness – medical
certificate – proof of health insurance – public health
insurance
5.
a. apply – is
submitted
b. have submitted
– access
c. submit
d. be met
e. is required –
starting
f. ensure – have
included
g. ensure
h. contact
i. encourage
j. indicate
k. consider –
submitted
n. be informed
l. is
m. require – take
p. check – be
completed
q. enclose
Registrars 36
o. be
reconsidered
6.
b. submission (allowance)
c. thesis (thesaurus)
d. report (reportation)
e. until (to)
f. required (resolved)
g. late (timely) – processed
(progressed)
h. tight (thin)
i. Unfortunately (Unwillingly)
j. regret (recognize) – passed
(slipped).
l. unsuccessful (unlucky).
k. sorry (unfortunate)
m. note (notify) – prevented
(presented)
n. allowance (permission)
7.
a.3
f.6
b.4
g.9
c.j
h.5
d.2
i.8
e.1
j.7
8.
a.
b.
compulsory grades
c.
faculty
d.
deadline
f.
lecture
h.
major
i.
j.
plagiarizing deception
g.
elective
Registrars 37
e.
supervisor
9.
a.1
f.1
b.2
g.2
c.1
h.1
d.1
i.1
e.2
j.2
10.
a. Conditional admission
b. Lecture-free time
c. University administration
d. Absence from an exam
e. Course catalogue
f. Extension of a deadline
g. Graduate programme
h. Duration of studies
i. Academic year
j. Part-time studies
k. Contact hours
l. Notice board
m.Intermediate-level
n. Book of modules
o. Correction period
p. University entrance
certificate
vorläufige Zulassung
vorlesungsfreie Zeit
Zentralverwaltung
Versäumnis einer Prüfung
Vorlesungsverzeichnis
Fristverlängerung
weiterführender Studiengang
Studiendauer
Studienjahr
Teilzeitstudium
Semesterwochenstunden
Schwarzes Brett
Proseminararbeit
Modulhandbuch
Korrekturzeitraum
Hochschulzugangsberechtigung
Registrars 38
11.
a. enroll
c. apply
e. recognizing – accepting
g. expelled – submitted -forged
i. evaluate
k. declaration
b.withdrawing – suspending
-- consider
d. re-registering
f. notarized
h. inspect
j. declaration
l. confirmation
12.
a. to acquire/get/lack some qualifications
b. to receive/provide somebody with tuition
c. to develop/design/plan a curriculum
d. to give/go to/attend a seminar
e. to hold/run/conduct a class
f. to sign up for/take a course
g. to cheat in/take sit an exam
h. to do your revisions
i. to work on/write/do/submit an essay
Registrars 39
j. to finish/complete/begin with your studies
k. to hand in your paper
l. to study/prepare for/do well in/mark a test
13.
a. apply to/get into/go to/start/leave/graduate from university
b. study for/take/do/complete a law degree
c. earn/receive/be awarded/get/have/hold a master’s degree
d. attend/go to a lecture
e. pass/fail/take/re-sit/withdraw from/register for an exam
14.
to register a grade – to grant an extension – to transfer
credits – to recognise credits – to register for a class – to
assess a dissertation – to extend a deadline – to withdraw
from a course – to file a complaint – to pay tuition fees – to
go on a field trip – to take an exam
Registrars 40
15.
a.7
e.3
b.6
f.4
c.1
g.2
d.3
16.
a. all types of exams — term paper (Hausarbeit), final written
exam (Abschlussklausur), thesis (Examensarbeit/dissertation:
Doktorarbeit)/compulsory lecture (Pflichtvorlesung)
b. lexical field “bank” — direct debiting authorisation
(Einzugsermächtigung), loan (Darlehen), checking account
(Girokonto)/credits (Leistungspunkte)
c. doing something wrong (but all nouns, only one verb) —
absence from an exam (Versäumnis), attempted deception
(versuchte Täuschung), plagiarism/to cheat (spicken,
betrügen)
d. lexical field “insurance” — liability insurance
(Haftpflichtversicherung), confirmation of health insurance
coverage (Befreiung von der Krankenversicherung), to be
insured/Bachelor degree (Bachelorabschluss)
e. all documents — certified copy (beglaubigte Kopie),
certified translation (beeidigte Übersetzung), appropriate
proof (entsprechender Nachweis)/responsible invigilator
(zuständige Aufsichtsperson)
Registrars 41
f. all legal terms/matters — full power of attorney
(Vollmacht), surety (Bürgschaft), undue hardship (besondere
Härte/to proof)/teacher training programme
(Lehramtsstudium)
g. all enrolment — enrollment certificate
(Immatrikulationsbescheinigung), enrollment procedure
(Immatrikulationsverfahren), enrollment form
(Immatrikulationsantrag)/registration of marks
(Noteneintrag)
h. all verbs can be combined with “exam” — to write (use
“to do” or “to take” or “to sit” instead)
i. all verbs can be combined with university/to mark
j. all have to do with arrival/to say farewell
k. all start with letter “s”
l. all have to do with admission — limited entry
(Zulassungsbeschränkung), conditional enrollment
(vorläufige Immatrikulation), decision on admission (=letter
of acceptance) (Zulassungsbescheid)/removal from the
register of students (Exmatrikulierung)
Registrars 42
17.
a. Praktikum
internship – practical training – work
experience – training on the job
b. Akademisches Auslandsamt
academic office – Foreign students’ office –
international office – foreigner’s authority
c. Pflichtkurs
elective course – required option
(Wahlpflichtfach) – mandatory course –
compulsory course – optional class
d. Gasthörer
visiting student – exchange student – auditor –
occasional student
e. den Prüfungsanspruch verlieren
to lose an exam – to lose the right to take an
exam – to lose a claim for an exam – to lose a
test
f.
Rückmeldung
reregistration – back registration – registration
renewal – registration period (Meldezeitraum)
g. Säumnisgebühr
student services fee (Studentenwerksbeitrag) –
late fee – overdue fee – late costs
Registrars 43
h. vorlesungsfreie Zeit
exam period – term time – non-lecture period –
spring break
i.
Prüfungsordnung
examination regulations – exam terms and
conditions – entrance examination
(Feststellungsprüfung) – repeat exam(ination)
(Wiederholungsprüfung)
18.
a.7
g.5
b.11
h.9
c.4
i.6
d.10
j.1
Registrars 44
e.8
k.2
f.3
Glossary English-German
A
Academic advisor/adviser;
adviser, student;
(academic) leave of absence
academic year
acceptance [of skills/
aptitudes/competencies]
accepting/recognizing exams
accident/casualty insurance
additional course
additional course of study
Admission office; admission
and registrar's office
admissions procedure
Aliens' Registration Office
alumni
appeal against
area (of studies)
assessment test
authentication
Tutor/in;
Betreuer/in
Beurlaubung
Studienjahrablauf
Anrechnung (von
Kompetenzen)
Prüfungsleistungen
anerkennen
Unfallversicherung
Zusatzkurs
Zweitstudium
Studentensekretariat
Studierendensekretariat
[Immatrikulationsamt]
Zulassungsverfahren
Ausländeramt;
Ausländerbehörde
"Absolventennetz-werk"
Widerspruch (einlegen)
Bereich (Studium-)
[Teilbereich]
Feststellungsprüfung
Beglaubigung
B
bank giro account
blocked account
Girokonto; Bankkonto
Sperrkonto
Registrars 45
board of examiners
bulletin board; billboard
bridge course
Prüfungsausschuss
schwarzes Brett
Brückenkurs
C
[certificate from a preparatory
college]
certificate of aptitude for
higher education
certificate of university studies
chair [in/of]
chair(person/man/woman) of
the exam(ination)
board/committee/board of
examiners
change of courses/major
change of university
check/checking/cheque
account
conditional enrol(l)ment/
registration
conditions of study
confirmation of course
registration
confirmation of members in
the household
contact someone
core subject
correction period
cost of living
course guidance service
Studienkollegzeugnis
Hochschulzugangsberechtigung
Studienzeitbescheinigung
Lehrstuhl [von/am]
Prüfungsausschussvorsitzende/r
Fachwechsel
Hochschulwechsel
Girokonto; Bankkonto
vorläufige Immatrikulation/
Zulassung
Studienordnung
Anmeldebestätigung
Haushaltsbescheinigung
sich an jdn. wenden
Kernfach
Korrekturzeitraum
Lebenshaltungskosten
Studienberatung
Registrars 46
course of studies
Studiengang
D
degree/degree certificate;
diploma
degree; degree certificate;
diploma [in general,
documents]
degree course; degree
program(me)….
Department/Division of
Academic Affairs
diploma
diploma supplement (DS)
direct debiting
authorization/
authorisation (within the
period prescribed / in due
time)
direct debiting scheme/
system
distance learning
disqualification;
disqualification notification
Documents
E
elective (course)
employment
entrance/entry visa [for
Bacherlorurkunde
Urkunde [Abschlussdokumente]
Studiengang
Studienangelegenheiten
(aber auch Lehre und
Forschung; Wissenschaftsverwaltung…)
Abgangszeugnis
Diplomzusatz (DS)
Einzugsermächtigung
(fristgerecht)
Lastschriftverfahren
Fernstudium
Ausschluß;
Ausschlußbescheid
Dokumente
Wahlfach
Erwerbstätigkeit
Einreisevisum für
Registrars 47
studies]
evaluation
examination office
exam(s) room; examination
room/hall
examination
rules/regulations
exclusion; exclusion
notification
exemption from paying
tuition fees;
tuition waiver
expulsion; (compulsory)
exmatriculation
F
faculty board/council
fees (tuition/enrol[l)ment/
semester
file an objection
final paper
"foreign non-mobile student"
foreign nationals with
university entry qualifications
[foreigners' representative]
Foreigners' Registration Office
Foreign Student
Adviser/Advisor;
[Foreign Students' Office]
forgery; forgery/falsification
Studienzwecke
Evaluierung
Prüfungsamt
Prüfungsraum
Prüfungsordnung (PO)
Ausschluß;
Ausschlußbescheid
Studiengebühren
(Befreiung von)
Zwangsexmatrikulation
Fakultätsrat
Studiengebühren
Abschlussarbeit
[Bildungsinländer/innen]
Bildungsausländer/innen
Ausländerbeauftragte
Ausländeramt;
Ausländerbehörde
Akademisches Auslandsamt
Fälschung;
Registrars 48
of a document
foundation/endowment
framework act for higher
education
full power (of attorney)
G
guest student
grades
H
hardship claim
health insurance
(compulsory/statutory);
health insurance provider;
(student) health insurance
Urkundenfälschung
Stiftung
Hochschulrahmengesetz
Vollmacht
Gasthörer/in
Notenbescheinigung
Härteantrag
Krankenkasse
health insurance certificate
Krankenversicherungsnachweis
higher education framework
act
I
inspection of corrected/
reviewed exams
(international) reply coupon
introduction;
introductory/briefing
seminar
Klausureinsicht
Antwortschein
Vorbereitungsseminar
L
late charge/fee
Säumnisgebühr
(academic) leave of absence
Beurlaubung
Registrars 49
leave of absence
[lecture period versus exam
period]
length/duration of study
letter from health insurance
provider
limited entry
loan (college loan)
lodge an objection (against
something/someone)
M
marks
master's; master's degree;
master's diploma
maternity card; maternity
log
maximum time (allowed for
study) [to exceed the
maximum time]
module handbook/guide
[module database]
N
[non-lecture period versus
lecture period]
notarization
(public) notice; posting
notification of change
Beurlaubung
Vorlesungszeit
Studienzeit
Krankenversicherungsnachweis
Zulassungsbeschränkung;
Einstufungsbeschränkung
Darlehen
Notenbescheinigung
Master; Master-Abschluss;
Mastergrad; Magister;
Masterurkunde
Mutterpass
Studienhöchstzeit
[überschreiten]
Modulhandbuch
Beglaubigung
Aushang
Änderungsmitteilung
Registrars 50
notification of
exclusion/disqualification
[non-lecture period versus
lecture period]
Ausschlußbescheid
O
Office of Academic Affairs
organization/organisation of
studies (academic year,
semester, semester break)
overall average/mark
[certificate of /certification
of…]
overdue fine
P
parttime/part-time course
practical training
prediploma
proof of receiving child/
children's allowance/
benefit/benefits
proxy
Psychosocial Counsel(l)ing
public health official
purpose
Studienorganisation
Gesamtnote [bescheinigung]
Säumnisgebühr
Teilzeitstudium
Praktikum
Vordiplom
Kindergeldnachweis
Vollmacht
Psychosoziale Beratung
Amtsärztin/Amtsarzt
Verwendungszweck
Q
qualification for admission to
Hochschulzugangshigher education
berechtigung
Registrars 51
R
reason for payment/transfer
recognition/acceptance [of
courses] for credit
recognition [of
skills/aptitudes
/competencies]
[clinically] recognized
disease/illness; recognized
[occupational] disease
reeducation; retraining;
(vocational/occupational)
retraining/reeducation
registering grades/marks
Registrar's office
registration form
registration
period/registering for exams
(residents') registration
office
regulations for
enrolment/enrollment/
registration
relocation allowance
(welcome payment)
remedial course;
remedial semester (required
before entry into some
courses of study dependent
on previous study)
(international) reply coupon
Verwendungszweck
Anerkennung (von
Studienleistungen)
Anrechnung (von
Kompetenzen)
[klinisch] anerkannte
Krankheit; anerkannte
[Berufs-]Krankheit
Umschulung
Notenverbuchung
Anmeldeformular
Meldezeitraum
Einwohnermeldeamt
Immatrikulationsordnung
Umzugsbeihilfe
(Begrüßungsgeld]
Förderkurs;
Förderkursunterricht
Angleichungssemester
Antwortschein
Registrars 52
[representative for
foreigners/aliens/migrants]
representative of/for the
physically-challenged
required option
re-registration/ reregistration;
renewal of registration;
required/compulsory course
residence permit
residence/stay
authorisation/authorization/
permit
re-sit; resit/retake an exam
restricted to a specific study
area
(to lose the) right of admission
to an examination
S
scale of fees/charges
self-service/online [selfadministration] functions
semester contribution
Student Advisory Service;
Student Guidance and
Counselling Centre
student club
student body
student body of a faculty
student exchange
student identity (id) card;
student card
student representatives (in
faculty/department)
Registrars 53
Ausländerbeauftragte/r
Schwerbehindertenbeauftragte/r
Wahlpflichtfach
Rückmeldung [zum
Weiterstudium]
Pflichtkurs
Aufenthaltsbewilligung
Aufenthaltsgenehmigung
Wiederholungsprüfung
Fachbindung
Prüfungsanspruch
(verlieren)
Gebührenordnung
"Selbstbedienungsfunktionen" (Online)
Semesterbeitrag
Studienberatung
(Zentrale)
Studentenclub
Studentenschaft
Fachschaft
Studentenaustausch
Studentenausweis
Fachschaftsrat
(limited) student
residence permit;
student visa
student services fees
student administration
suit (n.); to sue (v.)
students' hostel
surety
study regulations
Aufenthaltserlaubnis [zu
Studienzwecken]
Studentwerksbeitrag
Studentenwerk
Klagen
Studentenwohnheim
Bürgschaft
Studienordnung
T
temporary admission
third party insurance
transcript of records
(TOR)
transfer of credits (from
another university, German
or foreign)
transfer to another university
U
unauthorized assumption
of authority
University and College
Act; Higher Education Act
V
verification
visiting student [not
exchange]
vorübergehende Zulassung
Haftpflichtversicherung
Anrechnungsbescheid
Anerkennung (von
Studienleistungen)
Hochschulwechsel
Amtsanmaßung
Hochschulgesetz
Beglaubigung
Gasthörer/in
W
withdraw
withdraw(al); to withdraw
from an exam
Exmatrikulierung;
exmatrikulieren
Rücktritt (von einer
Prüfung)
Registrars 54
withdrawal from an
exam(ination)
withdraw
Abmeldung von einer
Prüfung
Exmatrikulierung;
exmatrikulieren
Registrars 55
Unit 2: English for Human Resources
Reading
What is "University Human Resources"1?
It is one of many departmental names for
human resources/personnel at higher
education institutions (HEI).
What these organizational divisions share is the mission
statement "to recruit, develop, and retain a diverse
workforce of the highest caliber".2
The UK Campus of the University of Nottingham's



"Vision is:
To
Enable and drive the delivery of the
University plan through people
Attract and develop a highly talented
and motivated international workforce
Create a culture in which our people
thrive…"3.
Continuing, HR Nottingham lists its approach and
values.
1
University of Illinois' HR homepage: https:
www.hr.uillinois.edu . (Last accessed 28 November 2014.)
2
Ibid. See also another Illinois university, Northwestern:
"recruitment, development and retention of talent…" (
www.northwestern.edu/hr/ ).
3
www.nottingham.ac.uk/hr/aboutus/hr-vision-andvalues.aspx (Last accessed on 29 November 2014.)
HR 1
As with other central university divisions, HR divisions
have values, ethics, visions, policies. Some HRs are
responsible for student jobs, others aren't. But, in
addition to being the contact for sick leave, insurances,
university internships, payment issues, other leaves,
retirement procedures, a university HR is almost always
the first contact for recruitment and "new hires".
Thus, an office of human resources, by any other name,
is frequently the initial "ambassador" of an HEI
(excepting, of course, for the institution's research and
education reputation).
Task
The more internationalized our German universities
become, the more challenges await HR divisions.
When you are preparing interviews with potential
foreign staff, do you ever wonder why they ask what
they ask? Many may have access to forums that discuss
various forms of the application, interview and
negotiation process at various universities in various
countries.
Most recently, the forum discussions on The Chronicle
of Higher Education included university requests for
videos of an applicant's class; what kinds of questions
an applicant can/should ask before the interview;
interview dress codes, especially for women.
Discussions concerned colleges/universities in the
United States of America but also non-American
HR 2
universities. Participants included expatriates, retired
professors, adjuncts, young academic staff.4
Compare this information to that on your website
concerning staff applications.
Listening
University Human Resources at the University of Illinois
has made a "Recruiting Tools and Techniques eBook"
available. The entire eBook gives an idea of hiring
procedures in the USA, and the "Mock Interview5"
offers you an opportunity to compare this part of the
procedure. You can download the interview and use it
at your leisure.
4
http://chronicle.com/forums
5
It is easier to google "Recruiting Tools and Techniques
eBook" than to try the URL, which is
https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&
pageId=5921.
HR 3
Exercises
1. Use some of the following words to complete
these sentences:
(to) pay – payment – payable – pay-claim – pay-day –
sick-pay – payout – payee – payer – pay-as-you-earn –
payoff – payout – payroll – payslip – pay-as-you-go
a. The compensation is __________ in instalments.
b. We are here to give information about __________
and describe the full range of benefits which the
University offers its employees.
c. We have invested in new office equipment and are
now seeing the ______ as we all work more efficiently.
d. We would be grateful for prompt __________ of
your insurance contributions.
e. We would like to inform you that you will receive an
insurance __________ in the next couple of days.
f. Which method of __________ do you prefer?
g. There will be a penalty for late __________ of
insurance contributions.
h. In the UK you can get £87.55 per week Statutory
__________ (SSP) if you're too ill to work. This
__________ by your employer for up to 28 weeks.
HR 4
i. Most employees' tax is deducted directly from their
_________ at the end of each month. This method of
collection is called ‘_____', or more commonly ‘PAYE'.
j. The tax you __________ may be described as your
contribution to the German government spending on
all of the benefits we enjoy as part of a developed
economy, e.g. transport, health and education. The
more you earn, the more you __________.
k. If you work in more than one location, your _____
will automatically be sent to the location of your first
position unless the Pay and Benefits Office is informed
otherwise.
l. __________ is normally the 28th or the 29th of each
calendar month unless this day falls on a public holiday.
m. I am on a __________ mobile contract.
(key, p. 42)
HR 5
2. Which nouns could be used as synonyms for
“pay”? Cross the ones out that don’t fit.
allowance – compensation – debt – fee – loss –
payment – income – profit – penalty – remuneration –
scheme – entitlement – reimbursement – earnings
from employment – reward – stipend – permit – salary
(key, p. 42)
3. Can you make an example sentence for each of
the nouns?
HR 6
Did you know that other countries have nation-wide
associations for HEI HR professionals?
CUPA-HR — the College and University Professional
Association for Human Resources —has "more than
18,000 HR professionals and other campus leaders at
over 1,900 member organizations6" throughout the
United States, representing tertiary education. CUPAHR also publishes The Higher Education Workplace,7
and some of the articles can be accessed by nonmembers.
The UK has "Universities Human Resources, the key
organisation for human resources professionals in
higher education..."8.
6
http://www.cupahr.org/about/index.aspx
(Last accessed on 4 December 2014.)
7
http://www.cupahr.org/hew/current.aspx
8
http://www.uhr.ac.uk/
HR 7
4. Match the nouns with their definitions on the
right hand side. One definition matches all words.
a.
income
1. Money that employees earn for
doing their job. It’s the most general
word for describing what a person earns.
b. wage
/wages
2. Money that a person earns
from their work.
c. pay
3. Money that a person earns or
receives for their work.
d. salary
4. Money that employees receive for
doing their job, usually paid every
week, e.g. workers in a factory.
e.
earnings
5. Money that employees who work in
offices or professional people such as
university teachers earn for doing
their job, usually paid every month.
6. Money that a person receives for their
work, or from investments or business.
(key, p. 42)
HR 8
5. Complete the following phrases and sentences
with the correct word from #4. In some cases
there is more than one correct answer.
a. a weekly __________ of €250
b. people on low __________
c. The job offers good rates of __________.
d. Employees who work in factories sometimes receive
their __________ each week.
e. Normally, university teachers receive __________
that is expressed as an annual figure.
f. a rise in average __________ for factory workers
g. (a) high/basic __________
h. to earn a(n) __________
i. to be on a(n) _________ of monthly 2490€ before tax
(key, p. 42)
HR 9
6. In the following you will find words, phrases
and sentences commonly found in personnel
forms at German Higher Education
Institutions.Match the German sub-headlines
from personnel forms with their English
translation on the right hand side.
a. Persönliche
Angaben
1. Education and
previous experience
b. Angaben zu den
Kindern und
Familienstand
2. Previous
convictions
c. Ausbildung und
bisherige Tätigkeiten
3. Health insurance
information
d. Gesundheit
4. Additional
employment or
activities
e. Vorstrafen
5. Personal
Information
f. Nebentätigkeiten
6. Tax information
HR 10
g. Angaben zur
Krankenversicherung
7. Information
regarding children
and marital status
h. Angaben zur
Rentenversicherung
8. Pension insurance
information
i. Steuermerkmale
9. Health
(key, p. 42)
Did you know that different countries have different
rules for curriculum vitae?
The Chronicle of Higher Education, for instance, offers
advice on curriculum vitae. In 2013, ProfHacker wrote
about "Best CV Formats",9 and a "CV Doctor" offers
advice: see "Before and After"10 for an insight into the
German and US American differences in this important
application document.
What does your HEI do with these documents when
they have not been adapted to national expectations?
Compare your expectations with CV Doctor's and/or its
recommendations from the Deutscher
Hochschulverband11.
9
Chronicle.com/blogs/profhacker/-open-thread-Wednesdaybest-cv-formats/52021 (Last accessed on 1 December 2014.)
10
Chronicle.com/article/CV-Doctor-Us-Back/49086/
11
http://www.hochschulverband.de/cms1/
HR 11
7. Complete the sentences, which give information
about the German tax system, by adding the missing
parts of the words.
a. If you have a Ger______ source in_______, you can
be subj_______ to German taxes.
b. The German t______ system is simi______ to tax
struct______ in other western _______tries.
c. The _____oyer normally deducts inc____ taxes,
which are pay____ throughout the ____ar, from each
_____slip.
d. Income is ______xed with a ra_____ progressively
inc______ing from 14% to 42%.
e. In addit_______ to this you are as______ to pay the
"______darity surcha_______" of 5.5% thereof.
f. At the en_____ of the year, you can calcu______
possible ______der or overpaym________.
g. It is advisa________ to consult a tax advi_______ in
this ______tter.
h. There are ma_____ different deduc______ that may
lower taxa_______ income.
HR 12
i. For example, deduc______ are granted for
chil_______ under 18, for specified insur______
premiums, for charit________ and political
contrib_________ to German entities up to cert______
limits and for unavoidable extraord_______ expenses
above a cert_______ limit such as ill_________.
j. You can al_______ deduct from compen________
that is made for four soc_______ programmes;
retire_______, unemploy_______, health insur_______
and long-term nurs_______ care.
k. Normally, paym________ for these programmes are
borne equ_______ by the employ_______ and the
employ_________.
l. The employer's sha______ of contributions is not
consid______ as taxable inc______ to the
employ______.
(key, p. 32)
HR 13
8. Match the following English words about the
German (Health) Insurance system with their
German translations.
a. premium
1. Pflegeversicherung
2. Lebensversicherung
3. Beitrag
b. reimbursement of
premiums
c. professional
indemnity insurance
d. company health
insurance fund
e. long term nursing
care insurance
f. voluntary
insurance
g. accident insurance
h. compulsory
member
i. liability insurance
4. Haftpflichtversicherung
5. Unfallversicherung
6. Beitragsrückerstattung
7. Krankenschein
8. Krankenversicherung
9. Berufshaftpflicht
10. Gesetzliche
Krankenkasse
11. Krankenhausbehandlungen
12. Betriebkrankenkasse (BKK)
13. Freiwillige
Versicherung
j. hospital care
k. physician's sick
notice
l. health insurance
m. life insurance
(key, p.43)
HR 14
9. Complete the following sentences dealing with
education and previous (work) experience with
the words from the box.
knowledge – relationship – education – resignation –
level – provide – working – professional – time – areas
– previous
a. school __________, university studies, other
__________ education (short description, place,
___________ period)
b. In which particular _________ do you have some
expertise? Please __________ details; what sort of
expertise and to which _________(general _________,
good command, diploma) you have acquired this
knowledge.
c. __________ work experience (from...until..., weekly
_________ hours, pay grade, at/in..., reason for
__________)
d. Confirmation: correspondingly, an employment
__________ with the Free State of Bavaria has
previously existed/not existed, until …
(key, p. 44)
HR 15
10. Put the provided words and phrases dealing
with information regarding children and marital
status into the correct order and make sentences.
There may be more than one possible answer.
a. marital status – what – your – is - ? / include –
documentation – please – supporting
b. personal – please – your – provide – details –
spouse’s
c. you – children – have – ? – do / a surcharge – to be –
paid – is – if not
d. children – the Income Tax Act – for whom – do you
have – under – children’s allowance – you are receiving
–?
e. the children’s allowance – ? – who – receives
f. the name and address – provide – paying – the
children’s allowance – please – of the scheme
g. the children’s allowance – please – provide – file
reference number
(key, p. 44)
HR 16
11. Which of the following phrases make sense?
a. to be entitled to receive further payments/to be title
to get further payments
b. to continue to earn the employer’s salary/to
continue to pay the employer’s salary
c. to reduce the earning capacity/to reduce the salary
capacity
d. to be on a research vacation/to be on research leave
e. to ask for an expert meaning/to ask for an expert
opinion
f. to justify an extraordinary termination of the
employment contract/to redeem an extraordinary
termination of the employment contract
g. to continue the remuneration in case of illness/to
conform the remuneration in case of illness
h. to be married with ancillary employment/to be
engaged in ancillary employment
i. to be subject to social insurance contribution/to be
object to social insurance contribution
j. to have full coverage/to have empty coverage
k. to be employed on a full-day basis/to be employed
on a full-time basis
(key, p. 45)
HR 17
Did you know that you can access free materials from
other countries on mentoring academic staff?
Again, an example from The Chronicle of Higher
Education, a publication that offers free access to a
number of its articles and services: "The Quick and
Relatively Painless Guide to Your Academic Job
Search12" by Karen Kelsky will inform you about what
your applicants might be reading.
Another booklet is "Higher Ed: From Soup to Nuts,"13
an advice booklet for mentoring graduate students,
including advice for applying for their first academic
position.
These are examples for how others do it, not
necessarily "best-case scenarios".
12
http://results.chronicle.com/
JobSearchGuide?cid=KelskyNews2
13
http://results.chronicle.com/
advicebooklet?cid=VTCCHNAABW1
HR 18
12. Build words from the left and the right hand side
and find possible word combinations.
a. remuneration
1. bonus
b. research
2. load
c. performance-based
3. payment
d. statutory
4. statement
e. teaching
5. entitlement
f. back
6. allowance
g. verbal
7. leave
h. pension
8. contract
i. relocation
9. agreements
j. annulment
10. sick pay
(key, p. 45)
13. Match your newly built words from #9 with their
German translation.
Lehrdeputat - Auflösungsvertrag - gesetzliche
Lohnfortzahlung (im Krankheitsfall) Entgeldabrechnung – Leistungsbezug – Nebenabreden
– Forschungsfreisemester – Nachzahlung –
Rentenanspruch – Umzugskostenvergütung
(key, p. 46)
HR 19
14. Complete the following sentences dealing with
health using words related to the given words in
brackets. Use the correct grammatical form where
necessary.
a. Are you ___________ (health) and _________
(capability) of __________ (performance) your official
duties?
b. Do you have a __________ (recognition) disability? If
yes, please __________ (information) us of the nature
thereof. Please include ___________ (support)
documentation.
c. Have you ever been __________ (treatment) as a
person with a disability by a job agency? According to
the _________ (decide) of the agency dated ...
(key, p. 46)
15. Which of the words in italics make sense in the
following sentences dealing with convictions.
1 Do you have any previous/pretentious/present
convictions?
2 Is it hately/likely/morely that parts of your salary
must be paid/left/sent on the basis of a wage
garnishment? Please provide other/further/many
details (separate page).
(key, p. 46)
HR 20
16. One verb from each group does not go with
the noun at the end. Cross it out.
a. cut- estimate- allocate- eliminatesave- calculate- reduce- develop
costs
b. acquire- orient- circulate- conveygive- gather- interchange- obtain
information
c. abandon- have- acquire- conductuse- grant- exercise- cancel
options
d. relocate- cease- accept- deferanticipate- authorize- claim- make
e. accept- hold- have- cancel- makeannounce- secure- defend
f. renew- sign- negotiate- acceptentitle- certify- break- cancelformulate
a payment
an appointment
a contract
g. allocate- reimburse- reducereceive- curb- save- pay
(someone’s)- refund
expenses
h. claim- draw- grant- receivecontribute- scrounge
benefits
i. enter- find- seek- procureterminate- deduct- to be engaged in
employment
(key, p. 46)
HR 21
17. What do these sentences dealing with
ancillary (additional/supplementary) employment
or activities in German mean in English? Tick the
correct translation.
a. Bitte machen Sie Angaben zu weiteren
Beschäftigungen im laufenden Kalenderjahr.
1. Please provide details of any ancillary
employment carried out during this calendar
year.
2. Please make details of more employments in
the current calendar year.
b. Im Kalenderjahr xy wurden keine weiteren Beschäftigungen ausgeführt.
1. In the calendar year xy were no other
employments made.
2. No ancillary employment was performed in
the calendar year xy.
HR 22
c. Es wurden/ werden nachstehende weitere Beschäftigungen ausgeübt (Zeitraum von… bis, wöchentliche
Arbeitszeit, monatliches Arbeitsentgelt, Anschrift des
Arbeitgeber).
1. There were/ will be the after standing other
employments performed (Time period from...
until, weekly work, monthly remuneration,
address of employer).
2. Ancillary employment was/ will be
performed (Time period from... until, weekly
work, monthly remuneration, address of
employer).
d. Stehen Sie während der Laufzeit des
Arbeitsverhältnisses in einem anderen
Arbeitsverhältnis außerhalb der Universität xy?
1. Will you be party to another employment
contract during the time period of the
employment contract with university xy?
2. Are you standing during the time period of
the employment in another employment
outside the university xy?
HR 23
e. Ist dieses versicherungspflichtig/ versicherungsfrei?
1. Is it with or without insurance?
2. Is it due to insurances or free of insurances?
f. Bitte übersenden Sie bei mehreren Arbeitgebern von
allen Arbeitgebern die letzte
Sozialversicherungsmeldung oder Gehaltsmitteilung.
1. Please send us by more than one employer
of all employers the last social security
registration or salary statement.
2. In the event of more than one employer
please attach the last social security
registration or pay slip from all of your
employers.
(key, p. 46)
HR 24
18. Find the matching end for each sentence
dealing with pension insurance information.
a. I am a member …
1. … is attached.
b. An exemption
notification from the
German pension
insurance scheme …
c. My retirement provision
…
2. … from the
statutory pension
insurance scheme.
d. I am exempt …
4. … is insured
through...
e. Were you previously a
member …
5. … of the
following
professional
pension scheme: .
..
6. ... of a
complementary
pension scheme?
(key, p. 47)
3. … a pension
from the statutory
pension scheme,
the VBL or any
other
complementary
pension scheme or
have you applied
for a pension?
f. Do you draw …
HR 25
19. Underline the correct preposition in italics in
the following sentences dealing with tax
information.
a. The ZBV has a wage tax card of/in 2012
under/with/by the personal number 123.
b. Should a wage tax card or other certification not be
attached, tax will be deducted under/for/at the
emergency rate.
c. Please provide us with/until your tax identification
number.
(key, p. 47)
HR 26
20. Cross the words out that cannot be combined
with "to negotiate” or “negotiation(s)”.
a. to negotiate about/from/on/down/for/with/by
b. to negotiate terms/a consensus/public office/a
contract/under reserve/a bonus agreement/the
conditions of a contract
c. negotiations outsource/process/result/appointment
/round/skills/target
d. contract/pre-/salary/contribution/appointment/
offer/terms negotiation
e. entitlement of a negotiation/basis of a negotiation/
matter for negotiation/room for negotiation/subject to
negotiation/course of a negotiation/leave of
negotiation/outcome of the negotiations
(key, p. 47)
HR 27
21. Negotiations normally follow an established
procedural structure.
Quite frequently, one can distinguish three
different steps: First, the opening; second, the
main part; and finally, agreement. Match the
listed phrases below to these different phases.
opening
main
agreement
a. We have agreed to the following …
b. Let me quickly summarise the principal
results.
c. We will send you the missing documents.
d. To refer back to an earlier point …
e. We have drawn up an agenda which covers
…
f.
I’m more than happy to answer that.
g. Correct me if I’m wrong but …
h. I’m afraid I’m not quite clear on what you
mean.
i.
As you know, we are here today to discuss
…
j.
To go back to what you said earlier …
k. I suggest that we should …
HR 28
l.
I’d like to comment on that.
m. I don’t mean to be rude but …
n. Is there anything you would like to add?
o. There is still the question of … to resolve.
p. Let’s get started. We are short on time.
q. I propose that we leave it this way for the
moment.
r.
We agree with you, as far as this is
concerned.
s. Could I just say one thing?
t.
With all due respect, I disagree on …
u. We will take care of formulating the
contract.
(key, p. 47)
HR 29
22. Here you find some word partnerships that
may become relevant after a new professor has
been offered a chair and the appointment
negotiations take place. Match their two halves
and find their German translation on the right
hand side.
a. relocations
1. bonus
Lehrdeputat
b. countable
2. funds
Umzugskostenvergütung
c. pension
3. compensations
4. salary
Anrechnungszeit
e. results (of)
5. entitlement
Erfahrungsstufe
f. appointment
6. load
Beamtenrecht
g. performance-based
7. expenses
Rentenanspruch
h. office
8. level
Sprechstunde
i. additional
9. service
Ernennungsurkunde
j. salary
10. assignment
Berufungsvereinbarung
k. teaching
11. negotiations
Drittmittel
d. civil
service
HR 30
Vergütungsgruppe
l. expert
12. appointment
Forschungsauftrag
m. certification (of)
13. procedure
Berufungsverfahren
n. third-party
14. grade
Leistungsbezug
o. research
15. law
Vergütungsgruppe
p. commencing
16. hours
Einstiegsgehalt
(key, p. 48)
23. The Appointment Process: Put the following
steps in the correct order in what they normally
appear after a professorship is renewed.
a. Acceptance or Rejection
b. Professorship Renewal Process
c. Appointment Negotiations
d. Decision by the Rectorate
e. Preparation of the Appointment
Negotiations
f. Approval of the List of Candidates
g. Appointment Committee
(key, p. 48)
HR 31
24. Match each step of the appointment process
with its brief explanation of what happens.
Steps
a.
Brief explanation
-
-
to review the appointment procedure
and employment prerequisites of the
candidates
to handle everything according to the
applicable provisions
to submit a file
to discuss the appointment
recommendation
to approve the recommendation
to offer the position to …
b.
-
to initiate the employment procedure
to decline the offer
c.
-
to initiate the renewal process
to approve the reallocation
to publish the job advertisement
d.
-
to search for suitable candidates
to view applications
to check the employment criteria
to be composed of …
to hold a trial lecture
to request comparative assessments
to compile a list
-
HR 32
e.
-
to vote on the list
to forward a list
to submit the appointment file
f.
-
to negotiate an appointment offer
to discuss the salary and individual
target agreements
g.
-
to take up appointment negotiations
to request a teaching and research
plan
to outline activities
the review the plan’s feasibility
to make a salary offer
to be appointed as civil servants
-
(key, p. 48)
HR 33
25. Match the following questions that might be
asked in appointment negotiations by a new
professor with their possible answers.
a. Can we reconsider my salary group?
b. Can I arrange for an advance on my first pay slip?
c. Am I allowed to engage in an ancillary employment
at a law office in my home country?
d. Do my retirement insurance benefits begin
immediately?
e. How are retirement plans structured?
f. Will my son have access to a day-care centre? Is that
free of charge for university staff?
g. Can you offer my husband a position through spousal
hiring plans?
h. How much are health insurance premiums?
i. Will you cover my moving expenses?
j. When can I take my first sabbatical?
k. How many contact hours do I have per week in the
semester and in the summer and winter breaks?
l. Will I have my own office with all relevant
equipment?
HR 34
m. Could you arrange for research support, including
staffing for me?
(key, p. 48)
Did you know—of course, you did—that insurances are
radically different from country to country?
To help you understand what applicants from other
countries are worried about, here are some sites from
that address these issues. The DAAD, for instance,
sponsored a discussion at Johns Hopkins University on
this topic: "A Comparison of German and American
Health Care Systems."14
Since the introduction of ObamaCare, this may have
changed, but the main concerns will have remained.
The reference is to US American – German systems
since many German scholars who have been active in
the USA do return to Germany. HR experts at
universities report that main concerns are pension
funds, medical insurance, and transfer of assets from
abroad to the FRG.
14
http://www.aicgs.org/events/a-comparison-of-germanand-american-health-care-systems/
HR 35
26. Match the words below to come up with terms
you may find useful when explaining a travel
expense form.
a. kilometre
1. rate
b. to calculate
2. expenditure
c. period
3. reimbursement
d. total
4. expenses
e. total kilometres
5. departmental
f. … per kilometre
6. allowance
g. to use public
7. accommodation
h. … of taxi fares
8. of claim
i. … meal
9. transport
j. foreign
10. remittance
k. hotel
11. totals
l. address for … advice
12. evening
m. … authorisation
13. claimed
(key, p. 50)
HR 36
Did you know that universities have many different
ways of advertising open positions?
The University of New South Wales has dedicated
an entire website to its "Jobs@UNSW."15 This is
only one section of the HR site; another site offers
information not exclusively related to hiring.16
Much of the information is probably available
elsewhere on the UNSW website but is repeated
with potential applicants in mind: although the
mantra "recruit, develop, retain" does not appear,
UNSW is nonetheless clear in its intentions to win
the best possible staff, to develop it further, and to
hold on to it.
German universities have the same intentions.
Compare your university's HR pages with UNSW's.
Is there anything there that you think might make
your university more attractive at first sight?
15
https://www.jobs.unsw.edu.au/
16
https://www.hr.unsw.edu.au/
HR 37
27. Complete the gaps with verbs from the list
that can all be used when you deal with claiming
travel expenses. Try to use each verb once and use
the correct grammatical form.
find – note – pay – save up – incur – meet – approve –
state – convert – ensure – submit – include – provide –
verify – claim – produce – involve
a. You may __________ your claims and ________
them no later than three months after your journey.
b. Currently, we do not have the budget to ________
the costs ___________.
c. Your Head of Department needs to __________ your
claim.
d. What exchange rate did you use to __________ the
money you spent from Pounds Sterling into Euro?
e. Please ___________ you use the correct and most
up-to-date claims forms.
f. Please __________ as much information as possible,
e.g. _________ the starting point of your trip,
________ original receipts for any items of expenditure
__________, etc.
g. We are doing our best to ensure that your claim will
be ___________ and ___________ without delay.
h. The expenses that you ___________ need to be
clearly incurred in the performance of your duties.
HR 38
i. Current rates and allowances can be __________ at
www.xyz.de.
j. Actual hotel bills must be ___________. Any meals
provided must also be ___________ on the form.
(key, p. 50)
HR 39
28. You may find the following requests and
statements on travel and subsistence claim forms.
Complete them with words related to the given
words in brackets. Use the correct grammatical
form.
a. Please _________ (usage) block capitals throughout.
b. I request _________ (reimbursable) of the expenses,
__________ (specification) above, incurred necessarily
on university business.
c. If you have a foreign bank account, please ________
(completion) and ___________ (attachment) the form
“Foreign Bank Account Details”.
d. I __________ (confirmation) that I have personally
incurred the _________ (expendable) and have not
__________ (reclaim) it by any other method.
e. Complete all sections of the claim form __________
(accuracy) and ___________ (clearance).
f. Make sure the contents of your claim ____________
(compliance) with the University’s Expenses Guidance
and Procedures.
g. For each journey ___________ (statement) the
purpose, start, intermediate and end point thereof.
h. Briefly explain your _____________ (reasonable) for
incurring expenditure.
HR 40
i. Other expenses __________ (claimant): Receipts
__________ (supportive) amounts claimed must be
attached.
j. To be returned to Payroll Office __________
(immediacy) upon return from trip.
(key, p. 50)
HR 41
Key
1.
a. payable
c. payoff
e. payout
g. payment
i. pay/'Pay As You Earn'
k. payslip
m. pay-as-you-go
b. pay
d. payment
f. payment
h. Sick Pay/is paid
j. pay/pay
l. Pay-day
2.
debt – loss – penalty – scheme – entitlement – permit
4.
a.3
d.1
b.6
e.5
c.4
All – b
5.
a. wage/ income/ salary
c. pay/income
b. incomes/salaries/
earnings
d. wages/salaries/pay
e. a salary/a wage/an
income/pay
f. earnings/wages/
incomes/salaries/pay
g. income/wage/
pay/salary/ earnings
h. an income/a wage/your
pay/a salary
i. a(n) income/ salary
HR 42
6.
a.5
b.7
c.1
d.9
f.4
g.3
h.8
i.6
e.2
7.
a. German – income –
subject
c. employer - income payable – year - payslip
e. addition - asked –
solidarity - surcharge
g. advisable - adviser matter
b. tax – similar –
structures - western
d. taxed - rate - increasing
i. deductions - children insurance - charitable contributions - certain extraordinary expenses certain - illness
k. payments - equally –
employer - employee
j. also - compensation social – retirement –
unemployment insurance - nursing
f. end – calculate - under overpayments
h. many - deductions taxable
l. share - considered income – employee
8.
a.3
b.6 c.9 d.12 e.1 f.13 g.5
h.10 i.4 j.11 k.7
l.8 m.2
HR 43
9.
a. education –
professional – time
b. areas – provide – level –
knowledge
c. previous – working –
resignation
d. relationship
10.
a. What is your marital status? Please include
supporting documentation.
b. Please provide your spouse’s personal details.
c. Do you have children? If not, a surcharge is to be
paid.
d. Do you have children for whom you are receiving
children’s allowance under the Income Tax Act?
e. Who receives the children’s allowance?
f. Please provide the name and address of the scheme
paying the children’s allowance.
g. Please provide the children’s allowance file reference
number.
HR 44
11.
a. to be entitled to receive further payments
b. to continue to pay the employer’s salary
c. to reduce the earning capacity
d. to be on research leave
e. to ask for an expert opinion
f. to justify an extraordinary termination of the
employment contract
g. to continue the remuneration in case of illness
h. to be engaged in ancillary employment
i. to be subject to social insurance contribution
j. to have full coverage
k. to be employed on a full-time basis
12.
a.4
f.3
b.7
g.9
c.1
h.5
HR 45
d.10
i.6
e.2
j.8
13.
a.4 Entgeldabrechnung
b.7 Forschungsfreisemester
c.1 Leistungsbezug
d.10 gesetzliche Lohnfortzahlung (im Krankheitsfall)
e.2 Lehrdeputat
f.3 Nachzahlung
g.9 Nebenabreden
h.5 Rentenanspruch
i.6 Umzugskostenvergütung
j.8 Auflösungsvertrag
14.
a. healthy – capable – performing
b. recognised – inform – supporting
c. treated – decision
15.
a. previous
b. likely – paid – further
16.
a. develop
d. relocate
g. receive
b. orient
e. defend
h. contribute
c. conduct
f. entitle
i. deduct
17.
a.1
b.2
c.2
HR 46
d.1
e.1
f.2
18.
a.5
b.1
c.4
d.2
e.6
f.3
19.
a. from – under
b. at
c. with
20.
a. from – by
c. outsource – appointment
b. public office
d. contribution –
offer – terms
e. entitlement of a negotiation – leave of negotiation
21.
Opening
i, p, e
Main
Agreement
l, f, s, g, h, j, d, k
a, n, b, o, q, r, t, m, u, c
HR 47
22.
a.7 Umzugskostenvergütung
c.5 Rentenanspruch
e.11 Berufungsvereinbarungen
g.1 Leistungsbezug
i. 3 Berufungszulage
k.6 Lehrdeputat
m.2 Ernennungsurkunde
o.10 Forschungsauftrag
b.9 Anrechnungszeit
d.15 Beamtenrecht
f.13 Berufungsverfahren
h.16 Sprechstunde
j.14 Vergütungsgruppe
l.8 Erfahrungsstufe
n.2 Drittmittel
p.4 Einstiegsgehalt
23.
b, c, f, d, e, c, a
24.
Step a =
23d
Step b =
23a
Step e = 23f
Step f = 23c
Step c =
23b
Step g =
23e
Step d =
23g
25.
a. Do you have any more documents concerning past
academic positions and/or research? Also, a more
detailed research plan for here might help this
discussion.
HR 48
b. Yes, you can apply for an advance.
c. There are very strict rules concerning outside
employment. Your application should be given your
dean, and he/she will approve or deny it and then pass
it on to the president's office.
d. Yes.
e. This will depend on whether you opt to be a civil
servant or a public servant.
f. We can help you try to enroll your son in the day-care
center catering fo university staff and students. There is
a low monthly fee for all based on income.
g. We do have a dual career center at our university.
They can assist your husband in locating and applying
for positions.
h. This, too, depends on whether you are a civil or a
public servant.
i. Yes.
j. This must be decided together with the departmental
committee and the dean.
k. Teaching load depends on the law and on your
department. This is the same for the non-lecture
period, when you are expected to hold office hours.
l. Your present status will have you sharing an office
with a colleague. The advantages are that you will
profit from his/her experience. "Relevant equipment"
HR 49
depends on what you need: there is a fund for new
professors, but some equipment might have to be
purchased with research funds.
m. Our research division can assist you in locating
funding and applying for it.
26.
a.6
h.3
b.11
i.12
c.8
j.4
d.2
k.7
e.13
l.10
f.1
m.5
g.9
27.
a. save up – submit
c. approve
e. ensure
g. verified – paid
i. found
b. meet – involved
d. convert
f. include – stating –
providing – incurred
h. are claiming
j. produced – noted
28.
a. use
c. complete – attach
e. accurately – clearly
g. state
i. claimed – supporting
b. reimbursement –
specified
d. confirm – expenditure –
reclaimed
f. comply
h. reason
j. immediately
HR 50
Vocabulary list “English for Human Resources”
English
German
A
absence of work; inability to
work
Arbeitsunfähigkeit
accident insurance
Unfallversicherung
accommodation allowance
Übernachtungsgeld
account statement
Versicherungsnachweis
accrue(d costs)
angefallen(e Kosten)
acquire (special) skills, to
Kenntnisse (besondere)
erwerben
Act/ Law on Part-Time Work
and Fixed-Term Employment
Contracts
Teilzeit- und
Befristungsgesetz
additional
zusätzlich
(a term describing an)
additional payment for
pension insurance (social
security payment)
zusatzversorgungspflichtig
adjustment
Rentenanpassung
Aliens/ Foreigners
Registration Office
Ausländeramt;
Ausländerbehörde
allocation; basic equipment?
Furnishings? (size of room?
Erstausstattung
How many windows? Books?)
HR 51
allowance; creditable
amount; exemption
Freibetrag
amount (the deductible)
(der abzuführende) Betrag
an act which does not allow
employment at universities
and non-university research
institutions for more than 12
years
Wissenschaftszeitvertragsgesetz
ancillary employment/
activities; “part-time (second)
Nebentätigkeit
job”, job on the side; sideline;
part-time job
annual leave
Urlaub
annulment contract
Auflösungsvertrag
application
Anmeldung
apply for a pension, to
beantragen (eine Rente)
apply, to
anmelden
apply, to
gelten
appointed as …, to be
beschäftigt werden als …
appointment
Berufung
appointment
Ernennung
appointment negotiations
Berufungsverhandlung
appointment offer
Ruferteilung
appointment procedure
Ernennungsverfahren
appointment procedure(s)
Berufungsverfahren
HR 52
asserted, to be
geltend machen (etwas)
assessable income
beitragspflichtig(e
Einnahmen) (auch
steuerpflichtig)
attain, to
erreichen
authorisation
Auftrag
authorised person
Beauftragte/r
authorities; public authorities
Behörde
avoid, to
vermeiden
B
back calculation
Rückrechnung
back payment
Nachzahlung
back settlement
Nachverrechnung
barred from, to be
ausgeschlossen sein von
basic salary; base salary
Grundgehalt
basis salary grade
Grundstufe
be subject to tax and social
security contributions, to
steuer- und
sozialversicherungspflichtig
behalf (of the employer), on
Auftrag (im)
beneficiary
Berechtigte/r
beneficiary
Leistungsbezieher
benefit
Leistung
benefits
Förderung
HR 53
benefits
Sonderzuwendungen
C
calculated from, to be
errechnen, sich aus,
calculation
Berechnung
cancellation contract
Auflösungsvertrag
capital-building payment
schemes;
capital-forming benefits;
contributions to
capital formation
vermögenswirksame
Leistungen
capital-funded
kapitalgedeckt
care allowance
Pflegegeld
caregiver
Pflegende/r
cash benefit
Geldleistung
certificate of earning
Verdienstbescheinigung
certificate of good conduct
Führungszeugnis
certificate of good conduct;
certificate of no conviction;
police clearance certificate;
certificate offered by the
police stating that the holder
has no prior convictions
polizeiliches Führungszeugnis
certification (health
insurance)
Bescheinigung (der
Krankenversicherung)
children’s allowance
Kinderfreibetrag
Christmas bonus/ allowance
Weihnachtsgeld
HR 54
church tax
Kirchensteuer
civil service law
Beamtenrecht
coinsurance / deductible
Selbstbeteiligung
Collective Labor Agreement
Tarifvertrag
commencing salary
Einstiegsgehalt
company health insurance
fund
Betriebskrankenkasse (BKK)
compensation
Entgelt
compensation (financial)
Entschädigung
comprehensive coverage/
insurance
Vollschutzversicherung
compulsorily insured, to be
pflichtversichert sein
compulsory insurance
Pflichtversicherung
compulsory insurance
Versicherungspflicht
compulsory member
Pflichtmitglied
compulsory/ mandatory;
private health insurance
GKV, PKV
conducting appointment
negotiation
Berufungsverhandlung
confidentiality
Verschwiegenheitspflicht
contents insurance
Hausratversicherung
continuation
Fortsetzung
HR 55
continuation of
remuneration in case of
illness
Lohnfortzahlung im
Krankheitsfall
continue, to - to pay the
employer’s salary
Arbeitsentgelt fortzahlen
contribute, to
beitragen
contribution
RVbeitrag
contribution
Zuschuss
contribution
Zuschuss
contribution cap;
contribution ceiling
Beitragsobergrenze
contribution; premium
Beitrag
cost
Aufwand
countable service; credited
period
Anrechnungszeit
cover the costs, to
Kostenübernahme
coverage
Versicherungsschutz
D
daily allowance
Tagegeld
(hospital) daily benefits
insurance
Krankenhaustagegeldversicherung
daily sick pay
Krankenhaustagegeld
deadline for application
Antragsfrist
deduct, to
abziehen
HR 56
deduct, to
einbehalten
deduction
Abzug
deferred compensation
Entgeltumwandlung
dependent
Angehörige/r
deregister
abmelden
deregistration
Abmeldung
determination/ assessment
of grades
Stufenfestsetzung
development grade
Entwicklungsstufe
disabled ID card
Schwerbehindertenausweis
dismissed by employer
Kündigung
(arbeitgeberseitige)
E
eligible, to be
berechtigt sein
employ (somebody), to
einstellen (jemanden)
employed (not otherwise), to
be
Beschäftigungen (keine
weiteren) ausüben
employed on a full-time
basis, to be
vollbeschäftigt
employee
Beschäftigte/r
employee contribution rate
Arbeitnehmerbeitragssatz
employee pension; pension
plan
Betriebsrente
employer
Arbeitgeber
HR 57
employers’ liability insurance
fund
Berufsgenossenschaft
employment agreement
Dienstvertrag
employment contract
Arbeitsverhältnis
employment contract
Arbeitsvertrag
employment office;
Jobcentre (UK)
Arbeitsamt
employment relationship
(with normal employee
status or with civil service
status)
Arbeits- oder
Beamtenverhältnis
employment status
Beschäftigungsverhältnis
engage in an ancillary
employment, to
Nebentätigkeit ausüben
ensure, to
gewährleisten
enter, to
angeben
entitled to (receive further
payments), to be
Anspruch (auf Zahlung)
haben
entitlement (type of)
Anspruch; (Art des ~es)
entitlement requirement
Anspruchsvoraussetzung
entitlement to child benefits
Anspruch auf Kindergeld
equipment; staff/ personnel;
furniture; space; lab(s);
office(s)
Ausstattung
exceed, to
übersteigen
HR 58
exclude, to
ausschließen
exclusion
Ausschluss
exempt, to
befreien
exemption
Befreiung
exemption notification
Befreiungsbescheid
expenses
Auslagen
experience (occupational) (to
date)
Tätigkeit (bisherige
berufliche)
expert/ experienced level;
senior level/ grade/ bracket
Erfahrungsstufe
expert; reviewer
Gutachter
expertise; expert opinion;
professional opinion; report
Gutachten
expire, to
ablaufen
extend, to
verlängern
extension
Verlängerung
extraordinary termination (of
the contract)
Kündigung
(außerordentliche)
extraordinary/
supplementary payment
Zulage
F
fixed-term (employment)
befristet
for the amount of
in Höhe von
Foreigner “immigration” law;
Ausländerrecht
HR 59
law concerning foreigners
foster child
Pflegekind
Framework Act for Higher
Education
from the University
Administration’s funds
Mittel (aus) der ZUV
full coverage, to have
umfassend geschützt/
versichert sein
future “performance” pay;
performance-based bonus
Leistungsbezug
G
German Federal and State
Government Employees
Retirement Fund
VBL
German Research Foundation DFG
grant, to
gewähren
granter of authorisation
Beauftragende/r
grants (from third parties)
Zuwendungen (von dritter
Seite)
gross remuneration
Bruttoarbeitsentgelt
group insurance
Gruppenversicherung
H
have (voluntary/private)
health insurance, to
krankenversichert
(freiwillig/privat) sein
HR 60
hazards (on-the-job)
Risiken (betriebliche)/
Gefahrenumstände
health check
Gesundheit …
health insurance (statutory)
Krankenversicherung
(gesetzliche)
health insurance contribution
KVBeitrag
higher education act;
legislation governing higher
education; law on higher
education; university and
college act (Higher Education
Act of the State of North
Rhine Westphalia OR
Legislation governing Higher
Education in the State of
North Rhine Westphalia)
Hochschulgesetz
hold (down), to; carry out a
job, to
Beschäftigung ausüben
hold a title, to
Titel führen
hospital care
Krankenhausbehandlung(en)
I
income
Bezüge
Income Tax Act (under the)
Einkommenssteuergesetz
(nach dem)
income tax class
Lohnsteuerklasse
increase; extra pay; other
compensations
Berufungszulage
HR 61
individual contribution
Eigenbeitrag
information (personal) (on)
Angaben (persönliche) (zu)
insurance (free of premiums
and contributions)
Versicherung (beitragsfreie)
insurance agent (represents
the insurance company)
Versicherungsvertreter
insurance broker (represents
the client)
Versicherungsmakler
insurance exemption
Versicherungsfreiheit
insured (legally) (with), to be
versichert (gesetzlich) sein
integrated pension system
Gesamtversorgungssystem
intellectual freedom
Freiheit …
invalid
unwirksam
is not renewed; to terminate
erlöschen
J
job title
Berufsbezeichnung
L
lapse in compensation
Entgeltausfall
leave from work
Freistellung
leave of absence (research,
family, illness)
Freisemester (Beurlaubung)
left at own request
Kündigung (eigene)
legal entitlement
Rechtsanspruch
legal protection insurance
Rechtschutzversicherung
HR 62
legal rent protection
Mietrechtschutz
letter/ certificate of
appointment
Ernennungsurkunde
level
Grad
level of care; long-term care
level
Pflegestufe
liability insurance
Haftpflichtversicherung
life insurance/ assurance
Lebensversicherung
limitation
Begrenzung
limited extent, to a, (to be
reimbursed)
beschränkter Umfang
(erstattet)
list, to
aufführen
lump-sum payment
Pauschalvergütung
M
main employment contract
Hauptarbeitsverhältnis
manner (in a special)
Art (auf bestimmte ~)
marginal employment
Beschäftigung (geringfügig)
marital status
Familienstand
medical insurance; health
insurance; health insurance
scheme; health insurance
provider
Krankenversicherung
minimum statutory leave
gesetzlicher Mindesturlaub
HR 63
N
nationality
Staatsangehörigkeit
need for long-term care
Pflegebedürftigkeit
negotiations to persuade a
professor who has an offer
from another university to
stay
Bleibeverhandlung
non-cash benefit
Sachleistung
non-contributory
beitragsfrei
not permitted, to be; barred
from, to be
ausgeschlossen sein
notice
Bescheid
notice period; period of
notice
Kündigungsfrist
(long term) nursing care
insurance
Pflegeversicherung
O
occupational accident
Arbeitsunfall
occupational disability;
incapacity to work
Berufs- oder
Erwerbsunfähigkeit
occupational pension
Betriebsrente
offered a chair, to be,
(conditions: staff, equipment,
rooms…)
Berufung erhalten; Ruf;
Berufungszusage
official journey; business trip
Dienstreise
HR 64
overtime
Überstunden
overtime (hours)/ work
overtime, to
Überstunden (machen)
P
parental leave
Elternzeit
partial payment
Abschlag
pay, to
entrichten; bezahlen
pay-as-you-earn features
Lohnsteuerabzugsmerkmale
payment office
Vergütungsstelle
payroll department
Lohnstelle
payroll tax; income tax
Lohnsteuer
pension entitlement
Rentenleistung
pension entitlement/ claim
Rentenanspruch
pension insurance, to have
(by law; statutory pension
insurance)
rentenversichert sein
(gesetzlich)
pension points
Versorgungspunkte
pension rights adjustment
Versorgungsausgleich
pension scheme (retirement)
Altersversorgung/-vorsorge
pension; annuity
Rente; Ruhegehalt
pensionable income
zusatzversorgungspflichtig(es
Entgelt)
HR 65
perform administrative
duties, to
Verwaltungsaufgaben
erledigen
period of leave (he/ she was
given a)
Beurlaubung
personal interests/ issues/
needs
persönliche Belange
physician’s sick notice;
doctor’s note
Krankenschein
place of employment
Beschäftigungsstelle
policyholder
Versicherungsnehmer
premium
Prämie
premium payments
Umlagemonate
premiums on a pay-as-you-go
basis
Umlagen (im Umlagesystem)
prerequisite; requirement
Voraussetzung
probability
Wahrscheinlichkeit
probationary period
Probezeit
procedure
Verfahren
professional indemnity
insurance
Berufshaftpflicht
professional pension scheme
berufsständige
Versorgungseinrichtung
professional/ vocational
training
Berufsausbildung
prolongation (of the notice
Verlängerung (der
HR 66
period)
Kündigungsfrist)
proof
Nachweis
property damage
compensation
Sachschadenersatz
proven to be necessary
nachgewiesen notwendig
provision for old age
Alterssicherung
public (sector) employee;
public servant
Angestellte/r im öffentlichen
Dienst; Arbeitnehmer/in des
öffentlichen Dienstes
public office
Amt (öffentliches)
public sector
öffentlicher Dienst
purpose (of the journey)
Zweck (der Reise)
purpose of the fixed-term
employment contract
Befristungsgrund
Q
qualifying period
Wartezeit
R
reasonable
zumutbar
receive a pension, to
Rente beziehen
receive child benefits, to
Kindergeld beziehen
recognition (official)
anerkannt (gesetzlich)
recognized occupational
illness/ disease
Berufskrankheit (anerkannte)
redemption
Rückzahlung
HR 67
reduction (research,
committee, function …)
Ermäßigung
reduction in earning capacity
Erwerbsminderung
reference number; file
reference
Aktenzeichen
register one’s address
Meldepflicht
registered partnership
Lebenspartnerschaft
(eingetragene)
registered partnership
dissolved
Lebenspartnerschaft
aufgehoben (eingetragene)
registration
Wohnanmeldung
rehabilitation
Wiedereingliederung
reimbursable
erstattungsfähig
reimburse, to
erstatten
reimbursement
Erstattung
reimbursement of premiums
Beitragsrückerstattung
reinsurance
Rückversicherung
relationship to children
Kindschaftsverhältnis
relevant professional
experience
Berufserfahrung
(einschlägige)
religious denomination
Religion
relocation expenses; moving
costs; costs of moving;
moving expenses; removal
cost … relocation allowance/
Umzugskosten(vergütung)
HR 68
package
remuneration statement
Entgeltabrechnung
report, to (to the employer
immediately)
mitteilen (dem Arbeitgeber
unverzüglich)
research
Forschung
research & science(s)
Wissenschaft und Forschung
research contract/
assignment
Forschungsauftrag
research project
Forschungsprojekt
residence permit
Aufenthaltserlaubnis
residence permit (temporary)
Aufenthaltsbewilligung;
Aufenthaltsgenehmigung
responsibilities/ duties &
rights (rights and
responsibilities)
vereinbarte Pflichten und
Rechte
restore, to
wiederherstellen
retirement age
Altersgrenze
retirement rules/ regulations
Ruhestandsregel
review, to
überprüfen
S
sabbatical, “release from
teaching duties”; “time off
from teaching”; “semester in
industry”; “research leave for
a semester”
HR 69
Forschungsfreisemester;
Praxisfreisemester;
Forschungssemester
salary
Vergütung
(a) salary of … EUR gross (per
month)
Bruttogehalt (monatliches)
salary bracket; salary/ pay
grade; civil service salary
group; pay scale group (civil
service pay scale group)
Besoldungsgruppe
(Vergütungsgruppe)
salary scale/ group; pay
grade; pay group
Entgeltgruppe
salary statement; pay slip
Gehaltsmitteilung
school education
Schulausbildung
scientific; academic
wissenschaftlich
secondary employment
contract
Nebenarbeitsverhältnis
“separation” allowance/
compensation/ pay
Trennungsgeld
severely disabled person
Schwerbehinderte/r
share
Anteil
short-term position;
temporary employment
befristetes Arbeitsverhältnis
sick pay
Lohnfortzahlung
social security identification
card
Sozialversicherungsausweis
solidarity surtax
Solidaritätszuschlag
special payment or bonuses
Sonderzahlungen
HR 70
spouse
Ehepartner
staffing; available personnel
personelle Ausstattung
state benefits
staatliche Förderung
state company pension
Zusatzversorgung
statement data
Meldedaten
status equivalent to
gleichgestellt
statutory deductions
Abzüge (gesetzliche)
statutory pension insurance
Rentenversicherung,
gesetzliche
student services;
“organisation providing
social, financial and cultural
support services to students
in Germany”
Studentenwerk
subject to social insurance
contribution
sozialversicherungspflichtig
subject to tax; taxable
steuerpflichtig
subsidy
Beihilfe
substitute, to
ersetzen
supplement
Beitragszuschuss
supplemental premium for
individuals with no children
Beitragszuschlag für
Kinderlose
supplementary
zusätzlich
supplementary insurance
levy
VBL
HR 71
supplementary pension
provider
Zusatzversorgungskasse
supportive assistance
unterstützende Hilfeleistung
surcharge
Zuschlag
surviving dependant’s
insurance
Hinterbliebenenrente
T
take into account, to
berücksichtigen
tax calculation
Steuerberechnung
tax information
Steuermerkmale
tax subsidies
Steuerersparnis/steuerliche
Förderung
tax withholdings
Steuern (einzubehaltende)
taxation
Besteuerung
teaching load; teaching
schedule office hours,
“tutor”, student-teacher ratio
theses, dissertations,
defenses
Lehrdeputat
temporary employment as a
civil servant
Beamtenverhältnis auf Zeit
term
Laufzeit
terminate (the contract), to
kündigen (das
Arbeitsverhältnis)
termination for serious cause
Kündigung (fristlose)
HR 72
termination of employment
Beendigung des
Arbeitsverhältnisses
terms and conditions
(contractual)
Vereinbarungen
(vertragliche)
terms and conditions of
insurance
Versicherungsbedingungen
the company (paying child
benefits)
Kindergeld zahlende Kasse
third-party funds/ funding;
grants; external funding;
outside funds/ funding;
research expenditure
Drittmittel
total gross
Gesamtbrutto
training journey
Fortbildungsreise
transfer amount
Überweisungsbetrag
transfer, to
überweisen
transportation costs
Fahrtkosten
travel expenses
Reisekosten
travel insurance
Reiseversicherung
travel period
Reisezeitraum
treatment (medical)
Versorgung (medizinische)
HR 73
U
unemployment insurance
Arbeitslosenversicherung
unlimited period of time
unbefristet
unlimited right to residence
Aufenthaltsberechtigung
upper limits
Obergrenze
vacation allowance
Urlaubsgeld
verbal agreements
Nebenabreden (mündliche)
voluntary insurance
Versicherung (freiwillige)
W
wage garnishment
Lohnpfändung
(2012) wage tax card
Lohnsteuerkarte 2012
waiting period
Karenzzeit
warning notice
Abmahnung
work permit
Arbeitserlaubnis
working hours (weekly)
Arbeitszeit (wöchentliche)
written outcome/ results of
negotiations
Berufungsvereinbarung
HR 74

Englisch für Angestellte der - DAAD

Transcription

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