Solicitation For Participation in Testing, Logging, and

Transcription

Solicitation
For Participation in
Testing, Logging, and Backplugging of Brierwood WTP Wells 4 and 5
Jacksonville, FL
Request for Quote (RFQ) Number 83633
Quotes are due on May 25, 2016 by 12:00 PM EST
E-Mail quotes to Daniel Kruck [email protected]
Table of Contents
1. INVITATION ........................................................................................................................................................4
2.
3.
4.
1.1.
SCOPE OF WORK ......................................................................................................................................4
1.2.
QUESTIONS (RFQ) ....................................................................................................................................4
1.3.
INVITATION (RFQ) ...................................................................................................................................4
1.4.
MINIMUM QUALIFICATIONS - RFQ .....................................................................................................4
SPECIAL INSTRUCTIONS .................................................................................................................................5
2.1.
COMPETITIVE BIDDING - REQUEST FOR QUOTE .............................................................................5
2.2.
NUMBER OF CONTRACTS TO BE AWARDED ....................................................................................5
2.3.
REQUIRED FORMS TO SUBMIT WITH BID - REQUEST FOR QUOTE .............................................5
2.4.
SAFETY QUALIFICATION REQUIREMENTS (RFQ) ............................................................................6
2.5.
TIME ............................................................................................................................................................6
2.6.
SUNSHINE LAW ........................................................................................................................................6
GENERAL INSTRUCTIONS ...............................................................................................................................7
3.1.
ADDENDA (REQUEST FOR QUOTE) .....................................................................................................7
3.2.
UNABLE TO SUBMIT A BID FORM (RFQ) ............................................................................................7
3.3.
ETHICS........................................................................................................................................................7
3.4.
EX PARTE COMMUNICATION-RFQ ......................................................................................................8
3.5.
START OF WORK ......................................................................................................................................8
CONTRACT TERMS AND CONDITIONS.........................................................................................................8
4.1.
4.1.1.
ACCEPTANCE .......................................................................................................................................8
4.1.2.
AWARD ..................................................................................................................................................8
4.1.3.
BIDDER-RFQ .........................................................................................................................................9
4.1.4.
PURCHASE ORDER (PO) .....................................................................................................................9
4.1.5.
FINAL COMPLETION ...........................................................................................................................9
4.1.6.
SUBSTANTIAL COMPLETION (DEFINITION) .................................................................................9
4.2.
PAYMENTS ................................................................................................................................................9
4.2.1.
PAYMENT METHOD - LUMP SUM ....................................................................................................9
4.2.2.
INVOICING AND PAYMENT TERMS ................................................................................................9
4.3.
4.3.1.
4.4.
of
DEFINITIONS .............................................................................................................................................8
WARRANTIES AND REPRESENTATIONS .......................................................................................... 10
WARRANTY (CONSTRUCTION) ...................................................................................................... 10
INSURANCE, INDEMNITY AND RISK OF LOSS ................................................................................ 11
4.4.1.
INDEMNIFICATION (JEA STANDARD) .......................................................................................... 11
4.4.2.
INSURANCE ........................................................................................................................................ 11
Page 2 of 17
4.4.3.
TITLE AND RISK OF LOSS ................................................................................................................ 12
4.4.4. INDEMNIFICATION-RELEASE OF JEA CUSTOMER INFORMATION ...... Error! Bookmark not
defined.
4.5.
4.5.1.
4.6.
4.6.2.
TERMINATION FOR DEFAULT ........................................................................................................ 13
4.6.3.
TERM OF CONTRACT - THROUGH COMPLETION OF WORK ... Error! Bookmark not defined.
MISCELLANEOUS PROVISIONS .......................................................................................................... 14
4.7.1.
AMENDMENTS ................................................................................................................................... 14
4.7.2.
JEA ACCESS BADGES ....................................................................................................................... 14
4.7.3.
PUBLIC RECORDS LAWS ................................................................................................................. 14
4.7.4.
ASSIGNING OF CONTRACT ............................................................................................................. 16
4.7.5.
NONEXCLUSIVE ................................................................................................................................ 16
4.7.6.
APPLICABLE STATE LAW; VENUE; SEVERABILITY.................................................................. 16
TECHNICAL SPECIFICATIONS/DETAILED SCOPE OF WORK ................................................................. 17
TECHNICAL SPECIFICATIONS (APPENDIX A) ................................................................................. 17
FORMS................................................................................................................................................................ 17
6.1.
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TERM AND TERMINATION .................................................................................................................. 13
TERMINATION FOR CONVENIENCE .............................................................................................. 13
5.1.
6.
ACCEPTANCE OF WORK - RECEIPT, INSPECTION, USAGE AND TESTING ........................... 12
4.6.1.
4.7.
5.
ACCEPTANCE ......................................................................................................................................... 12
FORMS (APPENDIX B) ........................................................................................................................... 17
Page 3 of 17
Solicitation
1.
INVITATION
1.1. SCOPE OF WORK
This solicitation is for a Company to perform testing, logging, backplugging, and post-backplug testing of the
Brierwood Water Treatment Plant Wells No. 4 and 5 as described in Appendix A- Technical Specifications.
1.2. QUESTIONS (RFQ)
All questions shall be submitted in writing to the JEA Buyer listed below at least five (5) business days prior to the
Bid opening date. Questions not received five (5) days prior to the Bid opening date will not be answered.
For Procurement Related Questions:
Buyer: Daniel Kruck
Email: [email protected]
For Technical Questions:
Contact: Hai Vu
Email: [email protected]
1.3. INVITATION (RFQ)
You are invited to submit a Bid in response to the Request for Quote (RFQ) noted below:
JEA RFQ Title: Testing, Logging, and Backplugging of Brierwood WTP Wells 4 and 5
JEA RFQ Number: 83633
To obtain more information about this RFQ, download a copy of the RFQ, PDF quality drawings (if applicable) and
any required forms at jea.com.
Bid Due Time: 12:00 P.M. EST - ALL LATE BIDS WILL BE REJECTED.
Bid Due Date: May 25, 2016
All bids shall be submitted on the appropriate Bid forms that are included in this RFQ and are also available at
jea.com. All bids submitted electronically shall reference the RFQ Title in the subject line of the email.
Please submit the Bid Form and other related documentation to:
Buyer Name: Daniel Kruck
Buyer Email: [email protected]
The Bidder shall be solely responsible for delivery of its bid to the JEA Buyer. NO LATE BIDS WILL BE
ACCEPTED.
1.4. MINIMUM QUALIFICATIONS - RFQ
Bidder shall have the following Minimum Qualifications to be considered eligible to submit a Bid in response to this
Request for Quote. It is the responsibility of the Bidder to ensure and certify that it meets the Minimum
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Qualifications. Bidders not meeting all of the following criteria will not have the Bids considered for Award. A
completed Minimum Qualification Form is required to be submitted with a Bid.
•
Bidder must have successfully completed at least three (3) well backplugging projects within the last five
(5) years ending April 30, 2016. These projects must have casing or borehole diameters of eight (8) inches
or greater, and must have been a minimum of 500 feet deep prior to backplugging.
Complete well abandonment will not be considered as sufficient examples.
•
Bidder must have a valid State of Florida Well Drilling License
Please note, any Bidder whose contract with JEA was terminated for default within the last two (2) years
shall not be determined to be a responsible Bidder and their Bid will be rejected.
2.
SPECIAL INSTRUCTIONS
2.1. COMPETITIVE BIDDING - REQUEST FOR QUOTE
JEA will review Bids to determine if they meet the Minimum Qualifications as stated in this RFQ. JEA will Award
the Contract to the lowest responsive and responsible Bidder who meets or exceeds the Minimum Qualifications,
and whose Bid represents the lowest cost to JEA.
NO EXCEPTIONS ARE ALLOWED IN A REQUEST FOR QUOTE. IF THE BIDDER OBJECTS IN ANY
MANNER TO THE TERMS AND CONDITIONS OR TECHNICAL SPECIFICATIONS, THE OBJECTION
MUST BE ADDRESSED IN WRITING FIVE (5) BUSINESS DAYS PRIOR TO THE BID OPENING DATE,
AND THE OBJECTION MAY BE ADDRESSED IN AN ADDENDUM IF JEA BELIEVES THAT A
CLARIFICATION OR CHANGE IS NECESSARY. ANY MODIFICATIONS, EXCEPTIONS OR OBJECTIONS
STATED WITHIN THE BID DOCUMENT SHALL SUBJECT THE BID TO BE REJECTED.
2.2. NUMBER OF CONTRACTS TO BE AWARDED
JEA intends to Award one (1) Contract(s) for the Work. JEA reserves the right to Award more than one Contract
based on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is
in its best interest to do so.
2.3. REQUIRED FORMS TO SUBMIT WITH BID - REQUEST FOR QUOTE
To submit a Bid in response to this RFQ, all of the forms listed below must be completed and submitted as part of
the Bid. The Bidder must obtain the required forms, other than the Bid Form, Bid Workbook, and the Minimum
Qualification Form which is attached, by downloading them from JEA.com. If the Bidder fails to complete or fails
to submit one or more of the required forms, the Bid shall be rejected.
The following forms are required to be submitted at the time of Bid:
o
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o
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o
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Bid Form (including acknowledgement of all addenda) - This form can be found in Appendix B
State of Florida Well Drilling License – Enter license number on the Bid Form in Appendix B
Bid Workbook -This form can be found in Appendix B
Minimum Qualification Form – This form can be found in Appendix B
List of JSEB Certified Firms (if any)
List of Subcontractors/Shop Fabricators (if any)
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If the above listed forms are not submitted with the Bid by the Bid Due Time on the Bid Due Date, JEA shall reject
the Bid.
JEA also requires the following documents to be submitted prior to issuance of a JEA Purchase Order or Blanket
Purchase Agreement. A Bid will not be rejected if these forms are not submitted at the Bid Due Time and Date.
However, failure to submit these documents prior to awarding work could result in Bid rejection.
o
o
o
o
Conflict of Interest Certificate Form
Insurance Certificate
W-9
Evidence of active registration with the State of Florida Division of Corporations
(www.sunbiz.org)
Any technical submittals as required by the Technical Specifications.
2.4. SAFETY QUALIFICATION REQUIREMENTS (RFQ)
Bidder shall be approved as JEA Safety Qualified within ten (10) business days of receiving written notice from the
JEA Bid Office that it is the lowest responsive and responsible Bidder. If the Bidder fails to obtain JEA approval as
a JEA Safety Qualified company by 4:00 p.m. Eastern time on the 10th business day, JEA will reject the company's
Bid, and proceed to Award to the next lowest responsive and responsible Bidder.
JEA Safety Qualification information is available online at jea.com. Please note that it may take up to five (5)
business days for a company to be approved as JEA Safety Qualified. It is the Bidder's responsibility to ensure it is
JEA Safety Qualified. A list of the JEA's Safety Qualified vendors can be found on jea.com. For additional
information, contact Jerry Fulop at (904) 665-5810.
2.5. TIME
In computing any period of time prescribed or allowed by this solicitation, the day of the act, event, or default from
which the designated period of time begins to run shall not be included. The last day of the period so computed shall
be included unless it is a Saturday, Sunday, or JEA holiday, in which event the period shall run until the end of the
next day which is neither a Saturday, Sunday, or JEA holiday.
2.6. SUNSHINE LAW
General
Article I, Section 24, Florida Constitution, guarantees every person access to all public records and Chapter 119,
Florida Statutes, provide a broad definition of public records. JEA is a body politic and corporate and subject to
these laws and related statutes ("Florida's Public Records Laws"). All responses to this Solicitation are public
records and available for public inspection unless specifically exempt by law.
Redacted Submissions
If a Bidder believes that any portion of the documents, data or records submitted in response to this Solicitation are
exempt from Florida's Public Records Law, Bidder must (1) clearly segregate and mark the specific sections of the
document, data or records as "Confidential," (2) cite the specific Florida Statute or other legal authority for the
asserted exemption, and (3) provide JEA with a separate redacted copy of its response (the "Redacted Copy"). The
cover of the Redacted Copy shall contain JEA's title and number for this Solicitation and Bidder's name, and shall be
clearly titled "Redacted Copy." Bidder should only redact those portions of records that Bidder claims are
specifically exempt from disclosure under Florida's Public Records Laws. If Bidder fails to submit a redacted copy
of information it claims is confidential, JEA is authorized to produce all documents, data and other records
submitted to JEA in answer to a public records request for such information.
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In the event of a request for public records to which documents that are marked as confidential are responsive, JEA
will provide the Redacted Copy to the requestor. If a requestor asserts a right to any redacted information, JEA will
notify Bidder that such an assertion has been made. It is Bidder’s responsibility to respond to the requestor to assert
that the information in question is exempt from disclosure under applicable law. If JEA becomes subject to a
demand for discovery or disclosure of Bidder’s redacted information under legal process, JEA shall give Bidder
prompt notice of the demand prior to releasing the information (unless otherwise prohibited by applicable law.)
Bidder shall be responsible for defending its determination that the redacted portions of its response are not subject
to disclosure.
By submitting a response to this Solicitation, Bidder agrees to protect, defend and indemnify JEA from and against
all claims, demands, actions, suits, damages, liabilities, losses, settlements, costs and expenses (including but not
limited to reasonable attorney fees and costs) arising from or relating to Bidder’s determination that the redacted
portions of its response to this Solicitation are not subject to disclosure.
3.
GENERAL INSTRUCTIONS
3.1. ADDENDA (REQUEST FOR QUOTE)
JEA may issue Addenda prior to the Bid Due date to revise, in whole or in part, or clarify the intent or requirements
of the RFQ. The Bidder shall be responsible for ensuring it has received all Addenda prior to submitting its Bid and
shall acknowledge receipt of all Addenda by indicating where requested on the Bid Form. JEA will post Addenda
online at jea.com. Bidder will receive and email from the Buyer with any Addenda or Bidder may obtain Addenda
from the JEA website.
All Addenda will become part of the RFQ and any resulting Contract Documents. It is the responsibility of each
Company to ensure it has received and incorporated all Addenda into its Bid. Failure to acknowledge receipt of
Addenda may be grounds for rejection of a bid.
3.2. UNABLE TO SUBMIT A BID FORM (RFQ)
If you elect not to submit a Bid in response to this RFQ, please complete the Unable to Submit Bid Form, available
for download at jea.com. Please email the completed Unable to Submit Bid Form to the JEA Buyer indicated in this
RFQ. Do not return the entire RFQ package; simply return the Unable to Submit Bid Form.
3.3. ETHICS
By signing the Bid Document, the Bidder certifies this Bid is made without any previous understanding, agreement
or connection with any other person, firm, or corporation submitting a Bid for the same Work other than as a
Subcontractor or supplier, and that this Bid is made without outside control, collusion, fraud, or other illegal or
unethical actions. The Bidder shall comply with all JEA and City of Jacksonville ordinances, policies and
procedures regarding business ethics.
The Bidder shall submit only one (1) Bid in response to this Solicitation. If JEA has reasonable cause to believe the
Bidder has submitted more than one (1) Bid for the same Work, other than as a Subcontractor or subsupplier,
JEA shall disqualify the Bid and may pursue debarment actions.
The Bidder shall disclose the name(s) of any public officials who have any financial position, directly or indirectly,
with this Bid by completing and submitting the Conflict of Interest Certificate Form found at jea.com. Failure to
fully complete and submit the Conflict of Interest Certificate may disqualify the Bid. If JEA has reason to believe
that collusion exists among the Bidders, JEA shall reject any and all Bids from the suspected Bidders and will
proceed to debar Bidder from future JEA Awards in accordance with the JEA Procurement Code.
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JEA is prohibited by its Charter from awarding contracts to JEA officers or employees, or in which a JEA officer or
employee has a financial interest. JEA shall reject any and all Bids from JEA officers or employees, as well as, any
and all Bids in which a JEA officer or employee has a financial interest.
In accordance with Florida Statutes Sec. 287.133, JEA shall reject Bids from any persons or affiliates convicted of a
public entity crime as listed on the Convicted Vendor list maintained by the Florida Department of Management
Services. JEA shall not make an Award to any officer, director, executive, partner, shareholder, employee, member,
or agent active in management of the Bidder listed on the Convicted Vendor list for any transaction exceeding
$35,000 for a period of 36 months from the date of being placed on the Convicted Vendor list.
If the Bidder violates any requirement of this clause, the Bid may be rejected and JEA may debar offending
companies and persons.
3.4. EX PARTE COMMUNICATION-RFQ
Ex Parte Communication is defined as any inappropriate communication concerning a RFQ or IFB between a
company submitting a Bid or Proposal and a JEA representative during the time in which the RFQ or IFB is being
advertised through the time of Award. Examples of inappropriate communications include: private communications
concerning the details of RFQ or IFB in which a company becomes privy to information not available to the other
Bidders. Social contact between companies and JEA Representatives should be kept to an absolute minimum during
the RFQ and IFB process.
Ex Parte Communication is strictly prohibited. Failure to adhere to this policy will disqualify the noncompliant
company's Response. Any questions or clarifications concerning a RFQ or IFB must be sent in writing via email to
the JEA Buyer at least five (5) business days prior to the opening date. If determined by JEA, that a question should
be answered or an issue clarified, JEA will issue an addendum to all companies.
3.5. START OF WORK
If Bidder fails to act on a JEA issued Blanket Purchase Agreement, Purchase Order or Contract, JEA may cancel the
Award with no further liability to the Company, retain the bid security or bond (if applicable), and Award to the
next-ranked Company.
4.
4.1.
CONTRACT TERMS AND CONDITIONS
DEFINITIONS
4.1.1. ACCEPTANCE
JEA's written notice by the Contract Administrator to the Company that all Work as specified in the Contract, or a
portion of the Work as specified in a Task or Work Order, has been completed to JEA's satisfaction. Approval or
recognition of the Company meeting a Milestone or interim step does not constitute Acceptance of that portion of
Work. Acceptance does not in any way limit JEA's rights under the Contract or applicable laws, rules and
regulations.
4.1.2. AWARD
The written approval of the JEA Awards Committee that the procurement process for the purchase of the Work was
in accordance with the JEA Procurement Code and Florida Statutes. Once an Award is approved, JEA will either
issue a Purchase Order or execute a Contract with the successful bidder or proposer.
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4.1.3. BIDDER-RFQ
The respondent to this RFQ.
4.1.4. PURCHASE ORDER (PO)
A commercial document issued by JEA, authorizing work, indicating types, quantities, and agreed prices for
products or services the Company will provide to JEA. Sending a PO to a Company constitutes a legal offer to buy
products or services. The words "Purchase Order" are clearly marked across the top; a PO number is used for
reference and invoicing purposes, includes an authorized JEA signature, and states the dollar amount of the lawfully
appropriated funds.
4.1.5. FINAL COMPLETION
The point in time after JEA makes the determination that the Work is completed and there is Acceptance by JEA,
and the Company has fulfilled all requirements of the Contract Documents.
4.1.6. SUBSTANTIAL COMPLETION (DEFINITION)
The time when JEA determines that the Work (or a specified part thereof) is substantially complete, in accordance
with the Contract Documents. Additionally, all work other than incidental corrective and incidental punch list work
items shall be completed. Substantial Completion shall not have been achieved if all systems and parts are not
functional, if utilities are not connected and operating normally, if all required regulatory permits and approvals
have not been issued, or if all vehicular and pedestrian traffic routes affected by the Work have not been restored.
The date of Substantial Completion shall be established in writing by JEA. Recognition of the Work as Substantially
Complete, as evidenced by issuance of a Certificate of Substantial Completion, does not represent JEA's Acceptance
of the Work.
4.2.
PAYMENTS
4.2.1. PAYMENT METHOD - LUMP SUM
Upon Acceptance of all Work, the Company shall submit an Invoice for the full Contract Price agreed upon in the
Contract Documents.
4.2.2. INVOICING AND PAYMENT TERMS
Within sixty (60) days from completion of the Work, the Company shall submit all Invoices or Applications for
Payment in accordance with the payment method agreed upon in these Contract Documents. Invoices shall be
submitted to the following address:
JEA Accounts Payable
P.O. Box 4910
Jacksonville, FL 32201-4910
JEA will pay the Company the amount requested within thirty (30) calendar days after receipt of an Invoice from the
Company subject to the provisions stated below.
JEA may reject any Invoice or Application for Payment within twenty (20) calendar days after receipt. JEA will
return the Invoice or Application for Payment to the Company stating the reasons for rejection. Upon receipt of an
acceptable revised Invoice or Application for Payment, JEA will pay the Company the revised amount within ten
(10) days.
JEA may withhold payment if the Company is in violation of any conditions or terms of the Contract Documents.
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In the case of early termination of the Contract, all payments made by JEA against the Contract Price prior to notice
of termination shall be credited to the amount, if any, due the Company. If the parties determine that the sum of all
previous payments and credits exceeds the sum due the Company, the Company shall refund the excess amount to
JEA within ten (10) days of determination or written notice.
4.3.
WARRANTIES AND REPRESENTATIONS
4.3.1. WARRANTY (CONSTRUCTION)
Unless otherwise stated herein, the Company unconditionally warrants to JEA for a period of not less than one (1)
year from the date of issuance of the Certificate of Substantial Completion, that all Work furnished under the
Contract, including but not limited to, materials, equipment, workmanship, and intellectual property, including
derivative works will be:
o
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Performed in a safe, professional and workman like manner; and
Free from Defects in design, material, and workmanship; and
Fit for the use and purpose specified or referred to in the Contract; and
Suitable for any other use or purpose as represented in writing by the Contractor; and
In conformance with the Contract Documents; and
Merchantable, new and of first-class quality.
The Company warrants that the Work shall conform to all applicable standards and regulations promulgated by
federal, state, local laws and regulations, standards boards, organizations of the Department of State, and adopted
industry association standards. If the Work fails to conform to such laws, rules, standards and regulations, JEA may
return the Work for correction or replacement at the Company's expense, or return the Work at the Company's
expense and terminate the Contract.
If the Company performs services that fail to conform to such standards and regulations or to the warranties set forth
in the first paragraph of this Section, the Company shall make the necessary corrections at Company's expense. JEA
may correct any services to comply with standards and regulations at the Company's expense if the Company fails to
make the appropriate corrections within a reasonable time after notice of the Defect from JEA.
If Work includes items covered under a manufacturer's or Subcontractor's warranty that exceeds the requirements
stated herein, Company shall transfer such warranty to JEA. Such warranties, do not in any way limit the warranty
provided by the Company to JEA.
If, within the warranty period, JEA determines that any of the Work is defective or exhibit signs of excessive
deterioration, the Company at its own expense, shall repair, adjust, or replace the defective Work to the complete
satisfaction of JEA. The Company shall pay all costs of removal, transportation, reinstallation, repair, and all other
associated costs incurred in connection with correcting such Defects in the Work. The Company shall correct any
Defects only at times designated by JEA. The Company shall extend the warranty period an additional twelve (12)
months for any portion of the Work that has undergone warranty repair or replacement, but in no case shall the
maximum warranty period be extended beyond thirty-six (36) months.
JEA may repair or replace any defective Work at the Company's expense when the Company fails to correct the
Defect within a reasonable time of receiving written notification of the Defect by JEA, when the Company is unable
to respond in an emergency situation or when necessary to prevent JEA from substantial financial loss. Where JEA
makes repairs or replaces defective Work, JEA will issue the Company a written accounting and invoice of all repair
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work required to correct the Defects. Where spare parts may be needed, Company warrants that spare parts will be
available to JEA for purchase for at least seventy-five percent (75%) of the stated useful life of the product.
The Company's warranty excludes any remedy for damage or Defect caused by abuse, improper or insufficient
maintenance, improper operation, or wear and tear under normal usage.
Note that JEA intends to perform a warranty inspection prior to the expiration of the warranty period. JEA will
notify the Company and the Company Representative shall attend the inspection. All discrepancies identified at said
inspection shall be corrected by the Company within a reasonable timeframe.
4.4.
INSURANCE, INDEMNITY AND RISK OF LOSS
4.4.1. INDEMNIFICATION (JEA STANDARD)
For ten dollars ($10.00) acknowledged to be included and paid for in the contract price and other good and valuable
considerations, the Company shall hold harmless and indemnify JEA against any claim, action, loss, damage, injury,
liability, cost and expense of whatsoever kind or nature (including, but not by way of limitation, reasonable
attorney's fees and court costs) arising out of injury (whether mental or corporeal) to persons, including death, or
damage to property, arising out of or incidental to the negligence, recklessness or intentional wrongful misconduct
of the Company and any person or entity used by Company in the performance of this Contract or Work performed
thereunder. For purposes of this Indemnification, the term "JEA" shall mean JEA as a body politic and corporate and
shall include its governing board, officers, employees, agents, successors and assigns. This indemnification shall
survive the term of a Contract entered into pursuant to this solicitation, for events that occurred during the Contract
term. This indemnification shall be separate and apart from, and in addition to, any other indemnification provisions
set forth elsewhere in this Contract.
4.4.2.
INSURANCE
INSURANCE REQUIREMENTS
Before starting and until acceptance of the Work by JEA, and without further limiting its liability under the
Contract, Company shall procure and maintain at its sole expense, insurance of the types and in the minimum
amounts stated below:
Workers' Compensation
Florida Statutory coverage and Employer's Liability (including appropriate Federal Acts); Insurance Limits:
Statutory Limits (Workers' Compensation) $500,000 each accident (Employer's Liability).
Commercial General Liability
Premises-Operations, Products-Completed Operations, Contractual Liability, Independent Contractors, Broad Form
Property Damage, Explosion, Collapse and Underground, Hazards (XCU Coverage) as appropriate; Insurance
Limits: $1,000,000 each occurrence, $2,000,000 annual aggregate for bodily injury and property damage, combined
single limit.
Automobile Liability
All autos-owned, hired, or non-owned; Insurance Limits: $1,000,000 each occurrence, combined single limit.
Excess or Umbrella Liability
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(This is additional coverage and limits above the following primary insurance: Employer's Liability,
Commercial General Liability, and Automobile Liability); Insurance Limits: $3,000,000 each occurrence and
annual aggregate.
Company's Commercial General Liability and Excess or Umbrella Liability policies shall be effective for two (2)
years after Work is complete. The Indemnification provision provided herein is separate and is not limited by the
type of insurance or insurance amounts stated above.
Company shall specify JEA as an additional insured for all coverage except Workers' Compensation and Employer's
Liability. Such insurance shall be primary to any and all other insurance or self-insurance maintained by JEA.
Company shall include a Waiver of Subrogation on all required insurance in favor of JEA, its governing board,
officers, employees, agents, successors and assigns.
Such insurance shall be written by a company or companies licensed to do business in the State of Florida and
satisfactory to JEA. Prior to commencing any Work under this Contract, certificates evidencing the maintenance of
the insurance shall be furnished to JEA for approval. Company's and its subcontractors' Certificates of Insurance
shall be mailed to JEA (Attn. Procurement Services), Customer Care Center, 6th Floor, 21 West Church Street,
Jacksonville, FL 32202-3139.
The insurance certificates shall provide that no material alteration or cancellation, including expiration and nonrenewal, shall be effective until thirty (30) days after receipt of written notice by JEA.
Any subcontractors of Company shall procure and maintain the insurance required of Company hereunder during
the life of the subcontracts. Subcontractors' insurance may be either by separate coverage or by endorsement under
insurance provided by Company. Note: Any JSEB firms identified by Bidders for this Solicitation are considered
"Subcontractors" under the direct supervision of the Prime or General Contractor (herein referred to as "Company").
Companies should show good faith efforts in providing assistance to JSEB firms in the securing of the
Subcontractors' insurance requirements stated herein. Company shall submit subcontractors' certificates of insurance
to JEA prior to allowing Subcontractors to perform Work on JEA's job sites.
4.4.3. TITLE AND RISK OF LOSS
Ownership, risks of damage to or loss of the Work shall pass to JEA upon Acceptance. The Company shall assume
all risk of loss or damage to the Work while items are in transit and/or in the Company's custody until such time that
JEA issues written notice of Acceptance.
JEA's receipt or delivery of any equipment or other materials will not constitute JEA's Acceptance of the Work and
will not constitute a waiver by JEA of any right, claim or remedy. In the event of loss or damage to the Work, the
Company shall bear all costs associated with any loss or damage until Acceptance by JEA.
For equipment and materials removed from JEA sites or the Work locations for repairs, service or duplication, JEA
will retain the title to equipment and materials removed.
4.5.
ACCEPTANCE
4.5.1. ACCEPTANCE OF WORK - RECEIPT, INSPECTION, USAGE AND TESTING
The Contract Administrator will make the determination when Work is completed and there is Acceptance by JEA.
Acceptance will be made by JEA only in writing, and after adequate time to ensure Work is performed in
accordance with Contract Documents. JEA will reject any items delivered by Company that are not in accordance
of
Page 12 of 17
with the Contract, and shall not be deemed to have accepted any items until JEA has had reasonable time to inspect
them following delivery or, if later, within a reasonable time after any latent defect in the items has become
apparent. JEA may partially accept the Work items. If JEA elects to accept nonconforming items, it may in addition
to other remedies, be entitled to deduct a reasonable amount from the price as compensation for the nonconformity.
Any Acceptance by JEA, even if nonconditional, shall not be deemed a waiver, or settlement or acceptance of any
Defect.
4.6.
TERM AND TERMINATION
4.6.1. TERM OF CONTRACT - THROUGH COMPLETION OF WORK
The Contract shall be in force through completion of all Work, Acceptance and final payment, including resolution
of all disputes, claims, or suits, if any. Certain provisions of this Contract may extend past termination including, but
not limited to, Warranty and Indemnification provisions.
This Contract, after the initial year, shall be contingent upon the existence of lawfully appropriated funds for each
subsequent year of the Contract.
4.6.2. TERMINATION FOR CONVENIENCE
JEA shall have the absolute right to terminate the Contract in whole or part, with or without cause, at any time after
the Award effective date upon written notification of such termination.
In the event of termination for convenience, JEA will pay the Company for all disbursements and expenses that the
Company has incurred, or has become obligated prior to receiving JEA's notice of termination.
Upon receipt of such notice of termination, the Company shall stop the performance of the Work hereunder except
as may be necessary to carry out such termination and take any other action toward termination of the Work that
JEA may reasonably request, including all reasonable efforts to provide for a prompt and efficient transition as
directed by JEA.
JEA will have no liability to the Company for any cause whatsoever arising out of, or in connection with,
termination including, but not limited to, lost profits, lost opportunities, resulting change in business condition,
except as expressly stated within these Contract Documents.
4.6.3. TERMINATION FOR DEFAULT
JEA may give the Company written notice to discontinue all Work under the Contract in the event that:
o
o
o
o
o
o
o
of
The Company assigns or subcontracts the Work without prior written permission;
Any petition is filed or any proceeding is commenced by or against the Company for relief under
any bankruptcy or insolvency laws;
A receiver is appointed for the Company's properties or the Company commits any act of
insolvency (however evidenced);
The Company makes an assignment for the benefit of creditors;
The Company suspends the operation of a substantial portion of its business;
The Company suspends the whole or any part of the Work to the extent that it impacts the
Company's ability to meet the Work schedule, or the Company abandons the whole or any part of
the Work;
The Company, at any time, violates any of the conditions or provisions of the Contract
Documents, or the Company fails to perform as specified in the Contract Documents, or the
Company is not complying with the Contract Documents;
Page 13 of 17
o
o
o
o
The Company attempts to willfully impose upon JEA items or workmanship that are, in JEA's sole
opinion, defective or of unacceptable quality;
The Company breaches any of the representations or warranties;
The Company is determined, in JEA's sole opinion, to have misrepresented the utilization of funds
or misappropriate property belonging to JEA; or
Any material change in the financial or business condition of the Company.
If within fifteen (15) days after service of such notice upon the Company an arrangement satisfactory to JEA has not
been made by the Company for continuance of the Work, then JEA may declare Company to be in default of the
Contract.
Once Company is declared to be in default, JEA will charge the expenses of completing the Work to the Company
and will deduct such expenses from monies due, or which at any time thereafter may become due, to the Company.
If such expenses are more than the sum that would otherwise have been payable under the Contract, then the
Company shall pay the amount of such excess to JEA upon receipt of notice of the expenses from JEA. JEA shall
not be required to obtain the lowest price for completing the Work under the Contract, but may make such
expenditures that, in its sole judgment, shall best accomplish such completion. JEA will, however, make reasonable
efforts to mitigate the excess costs of completing the Work.
The Contract Documents shall in no way limit JEA's right to all remedies for nonperformance provided under law or
in equity, except as specifically set forth herein. In the event of termination for nonperformance, the Company shall
immediately surrender all Work records to JEA. In such a case, JEA may set off any money owed to the Company
against any liabilities resulting from the Company's nonperformance.
JEA has no responsibility whatsoever to issue notices of any kind, including but not limited to deficient performance
letters and scorecards, to the Company regarding its performance prior to default by Company for performance
related issues.
JEA shall have no liability to the Company for termination costs arising out of the Contract, or any of the
Company's subcontracts, as a result of termination for default.
4.7.
MISCELLANEOUS PROVISIONS
4.7.1. AMENDMENTS
This Contract may not be altered or amended except in writing, signed by JEA Chief Procurement Officer, or
designee and the Company Representative, or each of their duly authorized representatives.
4.7.2. JEA ACCESS BADGES
If the scope of work described in this Contract requires a Company to access JEA facilities, each Company
employee shall apply for a JEA access badge through JEA’s Project Manager. An appointment to obtain a JEA
access badge can be made by contacting JEA Security at [email protected]. Finally, JEA does not allow
Company employees to share JEA access badges. A Company, whose employees are found to be sharing JEA access
badges, will result in the Contract being terminated immediately for default. Additionally, JEA shall be notified
within six (6) hours of a lost or stolen JEA security badge or when an employee leaves the Company. Report badge
termination notifications to JEA Security at (904) 665-8200.
4.7.3.
PUBLIC RECORDS LAWS
Access to Public Records
of
Page 14 of 17
All Documents, data and other records received by JEA in connection with the Contract are public records and
available for public inspection unless specifically exempt by law. The Company shall allow public access to all
documents, data and other records made or received by the Company in connection with the Contract unless the
records are exempt from Section 249(a) of Article I of the Florida Constitution or subsection 119.07(1), Florida
Statutes. JEA may unilaterally terminate the Contract of the Company refuses to allow public access as required
under the Contract.
Redacted copies of Confidential Information
If the Company believes that any portion of any documents, data or other records submitted to JEA are exempt from
disclosure under Chapter 119, Florida Statutes, the Florida Constitution and related laws ("Florida's Public Records
Laws"), Company must (1) clearly segregate and mark the specific sections of the document, data and records as
"Confidential", (2) cite the specific Florida Statute or other legal authority for the asserted exemption, and (3)
provide JEA with a separate redacted copy of the documents, data, or records (the "Redacted Copy"). The Redacted
Copy shall contain JEA's contract name and number, and shall be clearly titled "Redacted Copy". Bidder should
only redact those portions of records that Bidder claims are specifically exempt from disclosure under Florida's
Public Records Laws. If the Company fails to submit a redacted copy of documents, data, or other records it claims
is confidential, JEA is authorized to produce all documents, data, and other records submitted to JEA in answer to a
public records request for these records.
Request for Redacted Information
In the event of a public records or other disclosure request under Florida's Public Records Laws or other authority to
which the Company's documents, data or records are responsive, JEA will provide the Redacted Copy to the
requestor. If a Requestor asserts a right to any redacted information, JEA will notify the Company that such an
assertion has been made. It is the Company's responsibility to respond to the requestor to assert that the information
in questions is exempt from disclosure under applicable law. If JEA becomes subject to a demand for discovery or
disclosure of the redacted information under legal process, JEA shall give the Company prompt notice of the
demand prior to releasing the redacted information (unless otherwise prohibited by applicable law). The Company
shall be responsible for defending it determination that the redacted portions of the information are not subject to
disclosure.
Indemnification for Redacted Information
The Company shall protect, defend, and indemnify JEA from and against all claims, demands, actions, suits,
damages, liabilities, losses, settlements, judgments, costs, and expenses (including but not limited to reasonable
attorney's fees and costs) arising from or relating to the Company's assertion that all or any portion of its information
is not subject to disclosure.
Public Records Clause for Service Contracts
If, under the Contract, the Company is providing services and is acting on behalf of JEA as contemplated by
subsection 119.011(2), Florida Statutes, the Company shall:
o
o
of
Keep and maintain public records that ordinarily and necessarily would be required by JEA in
order to perform service;
Provide the public with access to public records on the same terms and conditions that JEA would
provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida
Statues, or otherwise prohibited by law;
Page 15 of 17
o
o
Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law; and
Meet all requirements for retaining public records and transfer, at no cost, to JEA all public
records in possession of the Company upon termination of the contract and destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically shall be provided to JEA in a format that is
compatible with the information technology systems of JEA.
IF THE COMPANY HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE COMPANY'S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
JEA
Attn: Public Records
21 West Church Street
Jacksonville, Florida 32202
Phone: 904-665-8606
[email protected]
4.7.4. ASSIGNING OF CONTRACT
Each party agrees that it shall not assign, delegate, or otherwise dispose of the Contract, the duties to be performed
under the Contract, or the monies to become due under the Contract without the other party's prior written consent.
The assignment of the Contract will not relieve either of the parties of any of its obligations until such obligations
have been assumed in writing by the assignee. If the Contract is assigned by either of the parties, it will be binding
upon and will inure to the benefit of the permitted assignee. The Company shall be liable for all acts and omissions
of its assignee or its Subcontractor.
4.7.5. NONEXCLUSIVE
Notwithstanding anything contained herein that may appear to be the contrary, this Contract is "non-exclusive" and
JEA reserves the right, in its sole discretion, to retain other companies to perform the Work, and/or JEA may selfperform the Work itself.
4.7.6. APPLICABLE STATE LAW; VENUE; SEVERABILITY
The rights, obligations and remedies of the parties as specified under the Contract will be interpreted and governed
in all respects exclusively by the laws of the State of Florida without giving effect to the principles of conflicts of
laws thereof. Should any provision of the Contract be determined by the courts to be illegal or in conflict with any
law of the State of Florida, the validity of the remaining provisions will not be impaired. Litigation involving this
Contract or any provision thereof shall take place in the State or Federal Courts located exclusively in Jacksonville,
Duval County, Florida.
of
Page 16 of 17
5.
TECHNICAL SPECIFICATIONS/DETAILED SCOPE OF WORK
5.1. TECHNICAL SPECIFICATIONS (APPENDIX A)
Detailed Technical Specifications and Scope of Work can be found in Appendix A.
6.
FORMS
6.1. FORMS (APPENDIX B)
Forms required to be submitted with this solicitation are provided in Appendix B or can be obtained on the JEA
website at www.jea.com.
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Page 17 of 17
RFQ 83633 Appendix A Technical
Specifications
Well Backplugging, Logging, Testing Plans, and Specifications for JEA Brierwood Water Treatment Plant (WTP) Well Nos. 4 and 5 Introduction JEA (Owner) plans to backplug and test two production wells (Wells 4 and 5) located at their Brierwood WTP Wellfield. Testing and logging of the production wells will be conducted before and after backplugging the wells and will include the following major activities: 1.
2.
3.
4.
5.
6.
7.
Pre‐backplug pumping test
Pre‐backplug water quality sampling
Video logging
Geophysical logging
Backplugging
Post‐backplug pumping test
Post‐backplug water quality sampling
This technical memorandum (TM) includes specifications for the Owner to procure a drilling contractor (Contractor) to perform the work described herein. Prospective bidders (Bidders) shall submit their cost estimate using the attached bid form. A well modification permit from the St. Johns River Water Management District (SJRWMD) is required to perform the backplugging work. The Contractor shall be responsible for all construction‐related permits and application fees. CH2M (Engineer) will provide the following professional engineering services as part of this work: 


Prepare the plans and specifications for the Contractor (this document)
Assist Contractor with well modification permitting
Coordinate and provide field oversight services during backplugging, logging, and testing activities
The following items are included in this TM:
1.
2.
3.
4.
5.
6.
7.
Introduction
Minimum Requirement
Background Information
Well Backplugging, Logging, and Testing Specifications
Figures
Bid Form
Bidder Minimum Requirement Form
WT0302161101JAX 1 WELL BACKPLUGGING, LOGGING, TESTING PLANS, AND SPECIFICATIONS FOR JEA BRIERWOOD WTP WELL NOS. 4 AND 5 Minimum Requirement Bidders must provide evidence of successfully completing a minimum of three example well backplugging projects in the past 5 years. The three example projects must have casing or borehole diameters of 8 inches or greater, and must have been a minimum of 500 feet deep prior to backplugging. Complete well abandonments will not be considered as sufficient examples. Bidders must provide well diameters, well depths, backplug intervals, cement volumes, and method of grout placement and development. Owner contact information and any subcontractors that were associated with these projects must be provided. Background Information The Brierwood WTP is located at 6513 Powers Avenue in Jacksonville, Florida. Brierwood Well Nos. 4 and 5 were constructed in 1999 to provide raw water to the Brierwood WTP. Both wells were constructed on the Owner’s property outside the limits of the WTP facility, located off of a service road that can be accessed from the easternmost corner of the WTP boundary. The road is gated and requires coordination with the Owner to access. In addition to Well Nos. 4 and 5, there are three other production wells (Wells Nos. 1, 2, and 3) that continue to supply raw water to the Brierwood WTP. Figure 1 shows the approximate location of the Brierwood WTP and Well Nos. 4 and 5. Well No. 4 was constructed with a 20‐inch diameter steel casing installed to a depth of approximately 514 feet below land surface (bls), with a nominal 20‐inch open interval extending from the base of the casing to a depth of approximately 1,102 feet bls. The specific capacity of the well was recently measured at approximately 24 gallons per minute per foot (gpm/ft) of drawdown, at a pumping rate of 2,300 gpm. The static water level in the well was approximately 10.5 feet above the top of casing (atoc) at the time of testing. Well No. 5 was constructed with a 20‐inch diameter steel casing installed to a depth of approximately 515 feet bls, with a nominal 20‐inch open internal extending from the base of the casing to a depth of 1,100 feet bls. The specific capacity of the well was estimated to be on the order of 15 gpm/ft, at a pumping rate of approximately 770 gpm. The static water level in the well is expected to be approximately 15 feet atoc. Well No. 5 was recently taken out of service because of issues with the existing pump. Since 1999 both wells have experienced deteriorating water quality due to the migration of brackish water in the lower producing zones of the wellfield. The purpose of this work is to identify the primary production zones in the wellbores, determine where the poor quality water is entering the wellbores, and abandon those zones contributing poor quality water through backplugging. Figures 2 and 3 include the well diagrams for Well Nos. 4 and 5 and the estimated target backplugging depth and cement quantity necessary to backplug the wells for costing purposes. Table 1 summarizes the well construction details. Table 1. Brierwood WTP Well Nos. 4 and 5 Construction Details Well Backplugging, Logging, Testing Plans, and Specifications for JEA Brierwood WTP Well Nos. 4 and 5 Well Name WTP Name Latitude (North) Longitude (West) Year Drilled Production Casing Diameter (inches) Casing Depth (feet bls) Total Depth (feet bls) Well No. 4 Brierwood 30°14'59.81" 81°36'37.69" 1999 20 514 1,102 Well No. 5 Brierwood 30°14'48.21" 81°36'29.42" 1999 20 515 1,100 2 WT0302161101JAX Specifications SPECIFICATIONS Well Backplugging, Logging, and Testing General Requirements The following general requirements apply to this contract: 1. The Contractor shall coordinate with and notify the Engineer 1 week in advance of any work. 2. Submittals must be received by Engineer, at a minimum of 1 week prior to delivery of materials to the site. The Engineer contact information is as follows: Erik Svenson, P.G. CH2M 14120 Ballantyne Corporate Place Suite 200 Charlotte, NC 28277 [email protected] (904) 304‐6733 3. The Contractor is responsible for securing the well sites and all equipment necessary to complete work. 4. The Contractor shall conduct all work in accordance with the Owner’s safety requirements. 5. The Contractor is responsible for making provisions for temporary electrical power and water supply at the sites. 6. The Contractor is responsible for all site and wellhead preparation work necessary to perform the work presented herein. Coordinate with the Owner to identify a storage facility/area to stage existing well pump equipment and wellhead materials. The Contractor will be responsible for hauling equipment to storage area. Summary of Work The sequence of work will be to perform the logging, testing, backplugging, and post‐backplug testing on Well No. 5 first, followed by Well No. 4. The Contractor shall not start any work related to Well No. 4 until Well No. 5 is placed back into service by the Owner. The Contractor will adhere to the general steps and procedures to backplug, test, and log both wells as follow: 1. Obtain the well modification permits from the SJRWMD to backplug the wells, prior to starting work. The Engineer will assist the Contractor with completing the permit application and will attend up to one meeting with SJRWMD staff to discuss the application, if necessary. The Contractor shall pay the permit application fees. 2. Attend a kickoff meeting with the Owner, Engineer, and Contactor to discuss backplugging, logging, and testing procedures and sequence, and to make sure the Contractor and Owner make necessary arrangements to allow for access to the wells and prepare for the backplugging and testing activities. The Owner will coordinate and hold the pre‐backplug meeting. 3. Coordinate with the Owner regarding removal and installation of fencing (if necessary) and site security issues during the site preparation, backplugging, logging, and testing activities. 4. Remove the existing pump, piping, and other wellhead appurtenances necessary to perform the work. Owner has removed the existing pump at Well No. 5 only. Contractor shall make every effort not to damage existing equipment removed from the wells and wellheads. All equipment shall be carefully WT0302161101JAX PAGE 1 OF 8 WELL BACKPLUGGING, LOGGING, AND TESTING SPECIFICATIONS placed at the designated storage/staging area by the Contractor to be later used or managed by the Owner. 5. Mobilize and set up equipment on the wells.
6. Conduct a pre‐backplug pumping test on each well in accordance with Pumping Test Requirements.
7. Collect pre‐backplug water quality sample at the conclusion of each pumping test in accordance with
Pumping Test Requirements.
8. Conduct a suite of geophysical logs under static (non‐pumping) and pumping conditions on each well in
accordance with the Geophysical Logging Requirements.
9. Collect down‐hole water samples from zones of high conductivity water encountered in the open hole
during logging in accordance with Geophysical Logging Requirements. Engineer will select the collection
depths of the water samples.
10. Conduct a video survey from land surface to total depth in accordance with Video Logging
Requirements. A video survey will be conducted on Well No. 4 only.
11. Consult with Engineer on the target backplugging interval. Engineer will determine the actual target
intervals for backplugging based on an evaluation of the video and geophysical logs. The anticipated
backplugging intervals for Well Nos. 4 and 5 are depicted in Figures 2 and 3, respectively.
12. Run tremie pipe to the bottom of the wells to confirm the total depth of wells prior to backplugging. If
backfill or other debris are encountered at the bottom of the wells, clean out the boreholes to their
original depth at an hourly rate agreed on by the Owner prior to cleaning work.
13. Backplug the target intervals with neat cement starting at the bottom of the boreholes and working up
using the temporary tremie pipe placed near the bottom of the open boreholes. Several stages (and
days) of grout placement may be required to achieve the backplugging objectives. All grout above the
target backplug depths will be removed by the Contractor at no cost to the Owner.
14. Develop the boreholes using air‐lifting methods followed by pumping until the water produced from the
well is free of suspended solids. The Contractor shall develop the well in accordance with Well
Development Requirements.
15. With the test pump installed, conduct a post‐backplug pumping test on each well in accordance with the
16. Collect a post‐backplug water quality sample at the conclusion of the pumping tests in accordance with
17. Remove test pump and equipment and install a temporary blind flange as shown in Figures 2 and 3.
18. Demobilize and remove equipment from the wells.
Schedule 1. The Contractor shall submit for review by Owner, a backplugging, logging, and testing schedule (referred
to as the schedule) for Well No. 5 showing dates for the commencement and completion of the work
activities described previously. The schedule shall include completion of all backplugging, logging, and
testing work on Well No. 5 within 50 days following the Owner’s Notice to Proceed. The Contractor shall
submit the schedule for Well No. 5 for review no later than 1 week following the Owner’s Notice to
Proceed.
PAGE 2 OF 8 WT0302161101JAX WELL BACKPLUGGING, LOGGING, AND TESTING SPECIFICATIONS 2. Prior to starting work on Well No. 4, the Contractor will confer with the Owner to develop an approved
backplugging, logging, and testing schedule. All backplugging, logging, and testing work related to
Well No. 4 will require completion within 60 days from the date the Owner places Well No. 5 back into
service. The Owner intends to rehabilitate Well No. 5 after backplugging. Rehabilitation and startup of
Well No. 5 may take up to 60 days or more.
3. Contractor work hours shall occur during daylight hours (dawn to dusk), Monday through Friday,
excluding holidays. Work conducted outside normal Contractor work hours shall be scheduled in
advance with the Owner and Engineer.
Submittals 1. The schedule for Well No. 5 will be submitted to the Owner within 1 week of Owner’s Notice to Proceed.
Grouting Requirements The following grouting requirements apply to this contract: 1. The grout plug shall consist of Portland cement conforming to ASTM International (ASTM) C 150, Type II,
using a grout mixture consisting of 1 cubic foot of dry neat cement to not more than 6 gallons of water.
Consistency and method of mixing will be reviewed by the Engineer, prior to grouting.
2. Grout placement will be from the bottom of the wellbore to the target backplugging depths using the
tremie method with the pipe placed near the bottom of the wells. If grout batches are staged, the
tremie pipe shall be placed near the top of the previous cement stage.
3. If grout batches are staged, a minimum setting time between grout stages will be at least 8 hours. The
tag depth of each cement stage must be determined by a physical tag with the tremie pipe and reported
to the Engineer prior to pumping the next cement stage.
4. After cementing operations are completed, the well will remain undisturbed for at least 24 hours prior
to developing the well unless otherwise approved by the Engineer. No development or testing activities
will be permitted until the grout has cured.
5. Grouting material may include additives if significant water producing zones are penetrated that may
require alternative grouting additives or procedures. Grout additives shall be suitable for use in public
water supply well construction (National Sanitation Foundation‐Approved). Recommended grout
additives or alternative grouting procedures will be discussed with and approved by the SJRWMD before
implementation.
6. The Contractor shall be responsible for the grouting of the target backplug interval and must take all
precautions necessary to avoid overfilling the borehole with grout or other undesirable results. If
overfilling of the borehole with grout or other undesirable results occur that inhibit the intended use of
the well as a result of Contractor mistakes or negligence, then the Contractor shall repair or replace the
well at no additional cost to the Owner.
Submittals 2. Data sheets on grout composition for each grout batch. Additives must be approved by the Engineer and
SJRWMD prior to delivery to the well site.
3. Submit a record of the volume of grout used, number of stages, and tag depths.
WT0302161101JAX PAGE 3 OF 8 WELL BACKPLUGGING, LOGGING, AND TESTING SPECIFICATIONS Well Development Requirements Once the grout plug has cured for at least 24 hours, the Contractor shall develop each well in accordance with the following requirements: 1. Develop each well until the water is free of sand and suspended solids, and the maximum production
capacity of the well is achieved. Sand content of the water shall not exceed 5 milligrams per liter (mg/L)
when pumping at the maximum sustainable rate.
2. Develop each well in accordance with American Water Works Association (AWWA) A100.
3. Install air line and develop each well by surging the well vigorously with air followed by high rate
continuous air lifting.
4. Continue development until each well is free of turbidity, sand, and no increase in capacity is observed,
as directed by the Engineer.
5. Produce a minimum flow of 500 gpm through the casing during continuous air lifting using the air lifting
compressor and equipment for each well.
6. Dispose of water and solids produced during the development at a location approved by the Owner.
7. Allow the static water level in each well to recover overnight prior to starting the well pumping tests.
Pumping Test Requirements The following pumping test requirements apply to this contract: 1. Pre‐Backplug Pumping Test: The Contractor shall furnish, install, and operate a test pump complete with
required column, shafting, discharge head, and fittings, capable of pumping at a rate of 1,500 gpm, at a
pump setting depth of 120 feet, with a pumping water level estimated at 100 feet bls.
2. Post‐Backplug Pumping Test: The Contractor shall furnish, install, and operate a test pump complete
with required column, shafting, discharge head, and fittings, capable of pumping at a rate of 750 gpm, at
a pump setting depth of 120 feet. Pumping water level is estimated to be about 100 feet but could vary
depending on actual post‐backplug well performance.
3. Electric Power: The Contractor shall make arrangements for obtaining temporary electric power during
pump testing.
Flow Measurement and Control The Contractor shall furnish, install, and operate the following flow measurement and control equipment for each test: 1. A calibrated totalizing flowmeter shall be installed within 50 feet of the pumping well. The flowmeter
shall be placed in proper alignment and capable of measuring the pump discharge within +5 percent of
true flow.
2. A gate valve, or equal, shall be installed on the discharge side of the pump for adjustment of flow rate
down to 500 gpm or less.
3. The pumping unit prime mover, controls, and appurtenances shall be capable of being operated without
interruption for a period of at least 24 hours.
4. A sample tap installed on the discharge line for water sample collection. Sample tap shall include a valve
and barb assembly.
PAGE 4 OF 8 WT0302161101JAX WELL BACKPLUGGING, LOGGING, AND TESTING SPECIFICATIONS Pumping Tests Short‐term pumping tests will be conducted on each well before and after backplugging the wells. The following items will apply to the pumping tests: 
Discharge water during pumping shall be conveyed to a creek located approximately 100 feet northeast
of the well sites.

The pumping tests shall be conducted at the maximum sustainable pumping rate unless otherwise
directed by the Engineer. The flow rate for the pre‐backplug pumping tests is expected to be
approximately 1,500 gpm. The flow rate for the post‐backplug pumping tests is expected to be
approximately 750 gpm. The anticipated pumping test durations are approximately 8 hours. Actual flow
rates and test durations will be determined in the field by the Engineer from a preliminary short‐term
pumping test that precedes the official pumping tests.

The Contractor shall furnish and install two 1‐inch diameter polyvinyl chloride (PVC) carrier tubes to
allow installation of water level observation equipment into the pumped wells. The tubes shall
terminate approximately 5 feet above the pump and be of sufficient strength to remain open for the
duration of the pumping tests. The lower end of the tubes shall be capped, and several 3/16‐inch
diameter holes drilled in the upper most and lower most 10 feet of the carrier tube to allow for tube
venting and accurate water level measurements.

Flowing artesian conditions are present at the well sites. The Contractor shall provide a temporary
flanged discharge head to create a watertight seal with the casing flange. The flanged discharge head
shall be equipped with two 1‐inch diameter threaded ports to provide access to the carrier tubes
described previously.

Water level changes in the wells will be measured before, during, and after the tests using a data logging
pressure transducer. The Engineer will furnish and operate the pressure transducer and data acquisition
equipment. The Contractor shall install the pressure transducer inside one of the 1‐inch diameter PVC
carrier tubes.

The Contractor shall furnish and install appropriate fittings to create a watertight seal around the data
cable of the pressure transducer. The Contractor shall provide a threaded cap for the other access port.

The Engineer will be responsible for collecting flow rate and water level data during and after the
pumping tests. The Contractor will assist the Engineer with manual water level measurements and flow
rates.

Flow rates during the pumping tests will be measured using the calibrated totalizing flowmeter. Flow
rates may be adjusted and controlled using the valve(s) on the pump discharge line.

Water level recovery measurements will be recorded following shutdown of the test pump until the
static water level is within 2 percent of the pre‐test measurement, or for a maximum of 24 hours.

Background water levels will be measured and recorded for a minimum of 12 hours prior to the tests.

The Contractor shall collect and deliver a water sample to the Engineer at the end of the test for field
analysis. The samples shall be collected in new plastic bottles that have a capacity of not less than
16 fluid ounces and equipped with non‐metallic caps. The bottles shall be rinsed twice with the water to
be sampled before collecting the corresponding sample. Contractor shall furnish the bottles for field
samples.

The Engineer will furnish and operate the field water quality equipment.
WT0302161101JAX PAGE 5 OF 8 WELL BACKPLUGGING, LOGGING, AND TESTING SPECIFICATIONS 
At the end of the pumping tests, the Engineer will collect water quality samples that will be delivered to
the Owner’s laboratory. The Engineer will order the sample bottles and will pick up and deliver the
sample bottles to the Owner’s laboratory.
Submittals 1. Provide proposed pump and pump curve data sheets.
2. Provide flowmeter calibration certificate. Calibration test shall be performed within 6 months of each
pumping test.
Geophysical Logging Requirements Geophysical logging will be conducted on each well prior to backplugging the wells. Geophysical logging will be conducted under static (non‐pumping) and pumping conditions. Geophysical logs conducted under static conditions include the following: 







X‐Y caliper
Natural gamma
Spontaneous potential
Long‐ and short‐normal and single point resistivity
Flow and tool speed (up direction)
Flow and tool speed (down direction)
Fluid temperature
Fluid conductivity
Geophysical logs conducted under pumping conditions include the following:



Flow and tool speed (down direction)
Temperature
Fluid conductivity
Logging The Contractor will be responsible for the following: 
Conduct geophysical logging in the presence of the Engineer.

Use a logging interval of the total depth of the well or borehole, or as determined by the Engineer.

Record logs in digital format.

Report logs in graphic (analog) form.

Set vertical scale for the log at 5 inches per 100 feet of depth, or as directed by the Engineer.

Record logs at the highest sensitivity consistent with a minimum of off‐scale deflection, or as directed by
the Engineer.

Record scales, calibration and standardization, and other pertinent data on each log.

Record a duplicate (repeat) section of each log equal to 20 percent of the total logged depth for wells up
to 250 feet deep, and 10 percent of the logged depth of wells deeper than 250 feet up to a maximum of
100 feet. The duplicate section shall be selected by the Engineer.

Demonstrate calibration of geophysical logging tools in the field.
PAGE 6 OF 8 WT0302161101JAX WELL BACKPLUGGING, LOGGING, AND TESTING SPECIFICATIONS 
Run the flowmeter tool inside the well casing under static conditions at a minimum of three different tools speeds and record flowmeter tool output and corresponding tool speed. The tool speed and output data shall be provided to the Engineer. 
Run the static flow log in the up direction and in the down direction. 
Run the pumping flow, fluid conductivity, and temperature logs at a minimum rate of 1,500 gpm. 
Seal the wellhead at land surface with a pack‐off or stand pipe during static logging to control artesian flow at the wells. Artesian conditions are anticipated at each well site. Downhole Sampling The Contractor shall collect samples from the open boreholes using a wire line Robertson Geologging sampler, or equal. Primary and duplicate samples will be collected from each well, totaling approximately 4 liters of water per well. The samples shall be collected under pumping conditions and from a depth selected by the Engineer. The Engineer is responsible for submitting samples to the Owner’s laboratory for major ion analysis. The Engineer will be responsible for the field analysis and coordination with the Owner’s laboratory. Submittals The Contractor closeout submittals for each well shall include the following: 1. Two field hard copies of the logs. 2. Draft electronic copies of the ASCII files of each log (LAS format) and PDF files of each log (before leaving the site). 3. Final electronic copies of the ASCII files of each log (LAS format) and PDF files of each log. Video Logging Requirements Video survey shall be conducted to inspect the casing and open hole to total depth of Well No. 4 only. Equipment The Contractor will be responsible for the following: 
Provide equipment and supplies including, but not be limited to, video camera with lights, power source, and cables specifically designed and constructed for underwater operation in wells, that provides a clear, focused, well‐lighted image of the well, and for which there is a system for lowering and retrieving the camera from the well, a video monitor, and video recorder. 
Record image with video recorder directly onto digital video disc (DVD). 
Provide camera lens capable of rotating up, from truly vertical, to 90 degrees, and from side to side at 360 degrees. 
Use equipment to complete the survey that will produce a video with an automatic on‐screen depth indication to the nearest 0.01 foot. The on‐screen depth indication shall be accurate to within 1 foot of actual depth during the video survey. Preparation The Contractor will be responsible for the following: 
Notify the Owner and Engineer at least 1 week prior to the start of video inspection and recording. Notify the Owner and Engineer of anticipated delays whenever they become apparent. WT0302161101JAX PAGE 7 OF 8 WELL BACKPLUGGING, LOGGING, AND TESTING SPECIFICATIONS 
Clean and sterilize equipment and the support system with chlorine solution before lowering equipment
into well.
Inspection and Recording The Contractor will be responsible for the following: 
Schedule video inspection of the well following completion of geophysical logging.

Perform video inspection and recording only while well water is clear.

Run video inspection the full depth of the well (land surface to total depth).

Maintain continuous image on video monitor during inspection and continuously record image on video.

Install centralizers on the video camera to prevent or minimize camera rotation during the video
inspection if the video inspection is conducted under flowing or pumping conditions.

Display date and numbers during the inspection indicating depth of camera below top of casing on the
video monitor. Record numbers with image on the video.
Submittals The Contractor closeout submittals shall include the following: 1. Provide the Engineer with one field copy of the video (DVD format) before leaving the site.
2. Provide five final video copies (DVD format) as a permanent record of the video well inspection.
PAGE 8 OF 8 WT0302161101JAX Figures
Brierwood WTP
!
Well #2
!
Well #1
Project Vicinty
! Well #3
w
Po
ers
Well #4 !
e
Av
Well #5 !
$
0
250
500
Feet
1,000
Service Layer Credits: Source: Esri, DigitalGlobe, GeoEye, Earthstar
Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid,
IGN, IGP, swisstopo, and the GIS User Community
Sources: Esri, HERE, DeLorme, USGS, Intermap, increment P Corp.,
NRCAN, Esri Japan, METI, Esri China (Hong Kong), Esri (Thailand),
TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS User
Community
Figure 1
Brierwood Wellfield Location
Map
Temporary 20-inch Blind Flange2 (This Contract)
36-inch Nominal Diameter Borehole
Grout
30-inch Diameter Surface Casing
100’ +
200
Depth (ft bls)
Grout
20-inch Diameter Casing
400
514’ +
600
700’ +
Neat1 Cement Plug (This Contract)
800
Note:
1. The theoretical cement volume to backplug borehole
from 1102’ to 700’ is approximately 32 yd3 of slurry.
Actual backplugging depth and cement volumes may
vary and will be determined in the field by engineer.
2. Contractor shall install 20” blind flange (leak proof) on
casing flange following post-backplug testing.
1000
1100
WT0217161145JAX
1102’ +
Figure 2.
Brierwood Well No. 4 Backplugging Plan
Well Backplugging, Logging, and Testing Plans and
Speciﬁcations for Brierwood WTP Wells 4 and 5
JEA
Temporary 20-inch Blind Flange2 (This Contract)
Grout
30-inch Diameter Surface Casing
100’ +
200
Depth (ft bls)
Grout
20-inch Diameter Casing
400
515’ +
600
700’ +
Neat1 Cement Plug (This Contract)
800
Note:
1. The theoretical cement volume to backplug borehole
from 1100’ to 700’ is approximately 32 yd3 of slurry.
Actual backplugging depth and cement volumes may
vary and will be determined in the field by engineer.
2. Contractor shall install 20” blind flange (leak proof) on
casing flange following post-backplug testing.
1000
1100
WT0217161145JAX
1100’ +
Figure 3.
Brierwood Well No. 5 Backplugging Plan
Well Backplugging, Logging, and Testing Plans and
Speciﬁcations for Brierwood WTP Wells 4 and 5
JEA
RFQ 83633 APPENDIX B - Bid Form
Testing, Logging, and Backplugging of Brierwood WTP Wells 4 and 5
Submit a scanned signed copy of this document to [email protected]
Company Name:
Company’s Address
State of Florida Well Drilling License
Phone Number:
FAX No:
Email Address:
BID SECURITY REQUIREMENTS
None required
Certified Check or Bond (Five Percent (5%)
SAMPLE REQUIREMENTS
None required
Samples required prior to Bid Opening
Samples may be required subsequent to
Bid Opening
TERM OF CONTRACT
One Time Purchase
Annual Requirements
Other, Specify- Project Completion
SECTION 255.05, FLORIDA STATUTES CONTRACT BOND
None required
Bond required 100% of Bid Award
QUANTITIES
Quantities indicated are exacting
Quantities indicated reflect the approximate quantities to be purchased
Throughout the Contract period and are subject to fluctuation in accordance
with actual requirements.
INSURANCE REQUIREMENTS
Insurance required
PAYMENT DISCOUNTS
1% 20, net 30
2% 10, net 30
3% 5, net 30
Other
None Offered
ENTER YOUR BID FOR THE RFQ - 83633 SERVICES
TOTAL BID PRICE FOR THE PROJECT
(GRAND TOTAL FROM BID WORKBOOK)
TOTAL PRICE
$
BIDDER'S CERTIFICATION
By submitting this Bid, the Bidder certifies that it has read and reviewed all of the documents pertaining to this Solicitation, that
the person signing below is an authorized representative of the Bidder’s Company, that the Company is legally authorized to do
business in the State of Florida, and that the Company maintains in active status an appropriate contractor’s license for the work
(if applicable). The Bidder also certifies that it complies with all sections (including but not limited to Conflict Of Interest and
Ethics) of this Solicitation, and that the Bidder is an authorized distributor or manufacturer of the equipment that meets the
Technical Specifications stated herein.
We have received addenda
______ through _______
Handwritten Signature of Authorized Officer of Company or Agent
Date
Printed Name and Title
Page 1 of 4
RFQ 83633
Bid Workbook
ITEM
#
ENTER HERE YOUR BID FOR THE
FOLLOWING DESCRIBED ARTICLES OR
SERVICES
UNIT PRICE
QUANTITY
PRICE
Brierwood Water Treatment Plant
Wells No. 4
1
Mobilization & Demobilization (includes all site
and wellhead preparation activities and
installation and removal of temporary fencing)
Lump Sum
1
$
2
Geophysical Logging
Lump Sum
1
$
$__________(LS)
2
$
$_________/YD
32
$
5
Furnish and install all equipment and conduct 8hour pumping test
Furnish, install, and operate all equipment
necessary to pump cement to target backplug
depth, per cubic yard
Furnish and setup well development equipment
Lump Sum
1
$
6
Develop well
$__________/HR
12
$
6a
TOTAL - Brierwood Water Treatment
Plant Wells No. 4
SUBTOTAL
$
3
4
Brierwood Water Treatment Plant
Wells No. 5
7
Mobilization & Demobilization (includes all site
and wellhead preparation activities and
installation and removal of temporary fencing)
Lump Sum
1
$
8
Geophysical Logging
Lump Sum
1
$
$__________(LS)
2
$
$_________/YD
32
$
9
10
Furnish and install all equipment and conduct 8hour pumping test
Furnish, install, and operate all equipment
necessary to pump cement to target backplug
depth, per cubic yard
11
Furnish and setup well development equipment
Lump Sum
1
$
12
Develop well
$__________/HR
12
$
12a
TOTAL - Brierwood Water Treatment
Plant Wells No. 5
SUBTOTAL
$
Lump Sum
1
$
$_________/HR
12
$
13
14
Furnish and install all equipment necessary to
clean out borehole
Clean out backfill material from bottom of
borehole
15
Video Inspection Well 4 only
Lump Sum
1
$
16
Contractor Standby Time
$__________/HR
24
$
GRAND
TOTAL
$
Total lines 6a, 12a, 13, 14, 15 and 16
Page 2 of 4
RFQ 83633
Minimum Qualification Form
GENERAL
The minimum qualifications shall be submitted in the format attached. The qualifications shall be
presented in the order described below. In order to be considered a qualified Bidder by JEA you must
meet all the criteria listed herein.
PROPOSER INFORMATION
COMPANY NAME:
COMPANY ADDRESS:
CITY, STATE, ZIP CODE:
TELEPHONE:
FAX:
E-MAIL:
PRINT NAME OF AUTHORIZED REPRESENTATIVE:
SIGNATURE OF AUTHORIZED REPRESENTATIVE:
TITLE OF AUTHORIZED REPRESENTATIVE:
Minimum Qualifications
•
Bidder must have successfully completed at least three (3) well backplugging projects within the last five (5) years
ending April 30, 2016. These projects must have casing or borehole diameters of 8 inches or greater, and must have
been a minimum of 500 feet deep prior to backplugging.
Complete well abandonment will not be considered as sufficient examples.
•
Bidder must have a valid State of Florida Well Drilling License
For the following references use the space below as needed to list experience required to meet minimum qualifications
noted above.
REFERENCE #1
Owner Name and Phone Number
Project Name and Completion Date
Well Diameter
Well Depth Prior to Backplugging
Backplug Depth Interval
Estimated Cement Volume (sks)
Grout Method ____
Page 3 of 4
Well Development Method
REFERENCE #2
Well Diameter
Grout Method ____
REFERENCE #3
Well Diameter
Grout Method ____
Page 4 of 4

Solicitation For Participation in Testing, Logging, and

Transcription

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