Rusty Nail Set Up Directions

RUSTY NAIL SETUP INSTRUCTIONS - RACE DAY
Rusty Nail Access - 7:00am until 5:00pm
Setup Jobs/Areas:
8:00am - Identify and stake out sponsor tent spaces
8:30am - MVP Fun Run Registration
8:30am - CTA Store
10:00am - Stage/finisher podium/backdrop/awards/raffle setup
10:30am - BBQ Area(work with Black Diamond BBQ)
10:30am - MVP Fun Run Course
Anytime - Decorate Venue With Provided Sponsor Banners, CTA Banners, ETC...
The sponsor tent spaces, MVP registration and CTA store need to be setup first thing.
Sponsor Tent Spaces
Sponsors have been encouraged to arrive between 10-11am to setup and we need their spaces staked out before
they arrive. There will be a list of sponsors that need tent space and signs and stakes that should be used to identify
tent locations. The typical tent size is 10x10 unless otherwise noted. Please see the attached sheet which contains
additional directions and photos of the setup area. Higher level sponsors should receive more visible space... look at
the included sponsor list for sponsor rankings.
CTA Store / MVP Registration / Tech Shirt Swap/Buy Areas
These areas are also high priority and should be setup as early as possible. The CTA store typically serves as an
informational resource and the earlier that can be setup the better. The MVP Registration and check-in area should
also be setup and ready to go as early as possible. Parents will may begin to show up as early as 9:30 to check their
youngsters in or register. MVP registration will run until 11:45am... after which this area will be converted and used for
our Tech Shirt Swap/Purchase Area.
BBQ Area
The post race BBQ will be located out on the left-hand patio if looking at the Rusty Nail from the Stowe Rec Path. We
will need to work with Black Diamond BBQ to set it up in a way that works well for them. We also need to make sure
there is only one way in and one way out so that we can control access. BD BBQ will provide all of their own tables...
so the first thing that will need to be done is to clear out the BBQ area. When BD BBQ arrives we will then help them
get everything setup... or leave them to setup on their own.
Stage/Podium/Backdrop/Awards/Raffle Setup
This is a lower priority... but we will need to put out our 1st, 2nd and 3rd place podiums, setup our sponsor backdrop
behind the podiums and then lay out and organize all of our awards and raffle prizes so they are ready when the
awards/raffle ceremony begins.
MVP Fun Run Course
Greg should be arriving at the Rusty Nail around 10:30 after the MTB start. All that needs to be setup is the starting
line area and the turn around zone down the rec path in the grassy field in front of the Phoenix Table & Bar. Greg
should be around for this... and it only needs to be setup before the MVP Fun Run begins at 12pm.
Venue Decoration... Sponsor Banners, CTA Banners, Etc...
All of the sponsor banners should get hung up inside the Rusty Nail on and around the main stage where the awards
and raffle will be taking place. Hang them up wherever they will fit. Give higher level sponsors priority to better and
more visible locations. Please reference the attached sponsor sheet to see how the sponsors rank.
RUSTY NAIL SETUP INSTRUCTIONS - RACE DAY
Sponsor Tent Space Setup
When staking out the sponsor tent spaces please use the space on either side of the Stowe
Rec path that runs past the Rusty Nail. Please be sure not to block the entrance to the Rusty
Nail Patio and give the more visible and flatter spaces to our bigger sponsors.
The three sponsors identified in the photos below should receive the spaces indicated.
Please put the North Face next to the pine tree that is on the outside of the Rec Path and
place Hoka One One right next door.
On the other side I would like to see Sterling College setup in the front spot. At this time
beyond these three just prioritize space based on sponsorship level... with higher level
sponsors closer to the North Face...and lower sponsors down the path. Not all sponsors will
be present. A list of sponsors that have RSVP’d will be provided.
TITLE SPONSOR
The North Face Store @ KLSPORT
GOLD SPONSORS
Sojourn Bike Tours
MVP Health Care
SILVER SPONSORS
Merchants Bank
Sterling College
BRONZE SPONSORS
Darn Tough
Dinse Knapp McAndrew
Nedde Real Estate
Northeast Delta Dental
City Sports Burlington
Hoka One One
Outdoor Gear Exchange
Concept 2
Morgan Stanley
Nathan Peformance Gear
National Life Group
Pepsi Beverages Company
Redstone
Stowe Today
Vermont Pain Relief
Vermont Smoke & Cure
OTHER SPONSORS
Fleet Feet Essex
Onion River Sports
Outdoor Research
Vermont Peanut Butter Company
Essex Agency
Jamieson Insurance
Julbo USA
Salomon
Squirrel Nut Stash
RUSTY NAIL SETUP INSTRUCTIONS - RACE DAY
CTA Store / MVP Registration / Tech Shirt Swap/Buy Areas
The CTA Store, MVP Fun Run Check-in & Registration, and Tech Shirt area should be setup
in the back left-hand corner of the Rusty Nail in front of the VIP booth. Please use the VIP
booth to layout and organize the Tech shirts, and setup the store and MVP Areas in front of
the VIP Booth with the store on the left hand side and the MVP booth on the right. There
should be enough space... but if there is not please feel free to use your own judgement
and make adjustments as necessary.
During registration for the MVP Fun Run all of the kids that sign-up get one of the old
race shirts for free if they are available and if the correct size is available. Shirts are not
guaranteed to all of the participants.
After registration and check-in for the MVP Fun Run closes at 11:45am... that table will be
converted to our Tech Shirt Sales and Swap area. Participants will be able to purchase old
tech shirts for $5... and this year’s tech shirts for $15. Participants can also exchange their
current size for another size... or a different year if they would prefer.
VIP
Stage
MVP
Registration
CTA Store
(tech shirts)
VIP
Dance Floor
Bar
Sound System
Bar
To Patio
Entrance
RUSTY NAIL SETUP INSTRUCTIONS - RACE DAY
BBQ Setup
This should be pretty easy. Expect to work from 10:30 until 11:30. Black Diamond BBQ
should be providing most of their own equipment, including tables. The first thing that will
need to happen is clearing out the BBQ area and/or repurposing any of the tables to create
serving lines. Work with BD BBQ to set this up in a way that is efficient for them.
MVP Fun Run Setup
Greg will be around for this and will help...
but all that needs to be done is setting up the
CTA, Race, and TNF flags to create a starting
gauntlet... and setting up the turn around point
in the grassy field in front of the Phoenix Table
and Bar.