Ridgeview Ranch Homeowners Association Annual Meeting April 2

Ridgeview Ranch
Homeowners Association Annual Meeting
April 2, 2015
Welcome, Ridgeview Ranch Homeowners!
Photo Credit: Ridgeview Ranch Photos Copyright ©2011 - Tom Branch
Agenda
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Call To Order
Establish Quorum and exhibit Proof of Meeting Notice
Introduction of Current Board of Directors
Introduction of Management Team
Approve Minutes of 2014 Annual Meeting
Election of New Directors
○ Introduction of Nominees
○ Candidates Address the Members
○ Cast Ballots
Special Guests: Shahrzad Tavana - City of Plano
○ Retaining Wall update
President’s Report - Lisa Coppinger
Treasurer’s Report – Alex Johnson
Election Results
Questions & Answers
Prize Drawings
Adjournment
Establish Quorum &
Exhibit Proof of Meeting Notice
Article IV of the Bylaws
Section 3 - Notice of Meeting
• The notice of the annual meeting and proxies were mailed
to all homeowners on 3/3/15.
Section 4 - Quorum
• Twenty percent (20%) of the total voting power of the
Association shall constitute a quorum. (174 in person or by
proxy).
• If quorum can not be established, the requirement for
subsequent meetings is reduced by fifty percent (50%).
Introduction of Current Directors
Lisa Coppinger
President
Alex Johnson
Vice President
Tony Rizzo
Warren Davidson
Mark Smith
Secretary
Director at Large
Treasurer
Your CCMC Team
Management Functions:
• Maintain records and provide monthly
reports.
• Manage service providers and contracts.
• Facilitates regular and special meetings of
the Board providing leadership and
disseminating notices as required by law.
Diane Parker, CMCA, AMS, PCAM
• Provides disclosure inspections prior to a
Community Manager
resale and sends Welcome Packets to
new owners.
• Administers architectural
standards/design review functions in
conjunction with the ACC.
• Conducts bi-monthly inspections,
generate compliance correspondence.
• Financial support to include delinquency
Joyce Jagodzinski
management, budget preparation, and
Administrative Coordinator
accounts payable processing.
Approve Previous Year’s Minutes
Please take a moment to review the
Minutes from the 2014 meeting in your agenda packet.
• Motion
• Second
• Vote
Election of New Directors
Two (2) terms expiring:
• Mrs. Lisa Coppinger
• Mr. Warren Davidson
Process:
• Nominations (individual submissions & from the floor)
• Ms. Doris Gallagher
• Mr. George Tanhongs
• Candidate Introduction & Remarks
• Voting by ballot
Cast your ballot!
Please cast your vote
and pass to
CCMC team member.
PLEASE WELCOME OUR GUEST SPEAKER
Shahrzad Tavana
City of Plano
Senior Engineer
Ridgeview Ranch
Landscape Plan for Independence and Beck
Neighborhood Meeting
SCREENING AND RETAINING WALL
RECONSTRUCTION
PROJECTION #6250
RIDGEVIEW RANCH
Project Scope
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This project consists of five separate sites
The total project cost is $1,042,032.50
The construction of two sites is completed
Two sites are currently under construction
Construction Phasing
Project work phasing
• Mobilization and Traffic Control
• Removal of the trees behind the wall (the tree
roots are causing the existing wall to lean)
• Drilling of the 18” piers
• Forming of the grade beam, Pouring concrete for
the grade beam
• Forming the retaining wall
• Landscaping consisting of placing trees, shrubs,
topsoil, fertilizer, seed, and mulch
Retaining Wall Section
Project Schedule
• The general contractor is TRACON Ventures
• The construction is tentatively scheduled to begin in
August with substantial completion of by November.
The schedule can be delayed by weather or other
unforeseen circumstances such as utility conflicts at the
other sites that the contactor is currently working on,
as well as this site
• The contractor’s work hours are from 7 a.m. to 6 p.m.
They typically work 40-hour weeks from Monday
through Friday; with occasional Saturdays
Driveway Access
• Access to your driveway will be blocked as the
contractor work progresses behind your home
• Trash will continue to be collected on
Wednesdays
• Please place your trash container in front of
your house at the curb site
Landscape Plan
Utility Conflict (1)
Utility Conflict (2)
Utility Conflict (3)
Utility Conflict (4)
Utility Conflict (5)
President’s Report: 2014 Accomplishments
● Balanced budget
○ Ended 2014 with a positive variance
● Upgrades to Bellerive Dr. fitness center
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Fans
Flat screen TV
New treadmills
New cleaning/portering service
● Management Company review/search completed
● Manor gate system replaced, new remotes
distributed to all residents
● Pool Furniture replaced
● Whiteboard signs replaced
● No pool closings during the season!
2015 Goals
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Continue balanced budget initiative
Complete new reserve fund study
Entrance monument improvement plan
Build community communication
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RidgeviewRanch.org - 375 subscribers (43%)
Nextdoor - 266 members (31%)
Facebook - 123 followers (14%)
Owner E-mail list - 600+ (69%)
U.S. Mail
Volunteer Recognition
Please take a moment to thank our committee chairs and
volunteers!
• ACC - Karen Fairchild
• Beautification - Duke Bond
• Crime - Jamie Barrios
• Social - Open/Stephanie Granberry
We are always looking for volunteers! Please consider
volunteering for one of these committees or give the board
your ideas! Sign up sheets are available on the
registration table.
Treasurer’s Report
Verification of Balanced Budget in 2014
Operating Fund:
$161,682.74
Reserve Funds:
$296,688.13
Manors Operating:
$8,945.56
Manors Reserve:
$455,765.45
As of 12/31/2014
Treasurer’s Report – 2015 Budget Category Breakdown
Replacement
Reserves,
$51,264,
13%
Insurance,
$18,360
5%
Bad Debt, $7080
2%
Contract Services
General &
Administrative,
$104,321
27%
Repairs &
Maintenance
Parts & Supplies
Utilities
Taxes,
$568
0.5%
Utilities,
$57,025,
15%
Parts & Supplies,
$4,148
1%
General &
Administrative
Taxes
Contract Services,
$82,535
22%
Repairs &
Maintenance,
$59,028
15%
Insurance
Replacement
Reserves
Less Bad Debt
Treasurer’s Report
HOA Budget By Homeowner
Yearly Assessments
Bad Debt
Other Income
Revenue to General Budget
$
$
$
$
420.00
(8.13)
21.76
433.63
Expenses (largest to smallest)
Utilities
Repairs & Maintenance
Management Company
Reserve Contribution
Landscape Service Provider
Pool Service Provider
Administrative Expenses
Insurance
Parts & Supplies
Other Contracted Service
Taxes
Total Expenses
$
$
$
$
$
$
$
$
$
$
$
$
65.55
67.85
62.07
58.93
55.17
38.37
57.85
21.10
4.77
1.32
0.65
433.63
TREASURER’S REPORT BREAKDOWN OF WHERE YOUR MONEY GOES
$21.10
5%
$4.77,1%
$1.32, 0.8%
$0.65, 0.4%
$65.55
15%
$57.85
13%
$67.85
16%
$38.37
9%
$55.17
13%
Utilities
$58.93
14%
$62.07
14%
Repairs &
Maintenance
Management
Company
Reserve
Contribution
Landscape
Provider
Pool Service
Provider
Administrative
Expenses
Insurance
Parts & Supplies
Other Contracted
Service
Taxes
Treasurer’s Report –
Manors 2015 Budget Category Breakdown
General &
Administrative
$3,276,
9%
General &
Administrative
Repairs &
Maintenance
Repairs &
Maintenance
$6,245
17%
Reserve
Contribution,
$26,460,
72%
Parts &
Supplies,
$760,
2%
Parts & Supplies
Reserve
Contribution
Election Results
Votes tabulated.
Please welcome your new Directors!
Frequently Asked Questions & Answers
Thank you for submitting
your questions and concerns.
As of March 27th
CCMC received 24 forms.
Questions from the floor.
Drawings
One (1) Front Lawn Makeover Worth $1,000.00!
Thank You Lindsey’s Lawn & Landscape
One (1) $50.00 Mastercard Gift Card
Thank you for attending!