May 2010 Issue 134 - Toy Library Federation NZ
Transcription
May 2010 Issue 134 - Toy Library Federation NZ
Toy Library Federation news, events and information May 2010 Issue 134 THE TOY LIBRARY LINK Lottery Grant Application Let The Children Play AGM Information www.toylibrary.co.nz TOY LIBRARY FEDERATION OF NZ BOARD OF TRUSTEES 2009-2010 NEWSLETTER ADVERTISING CHARGES Advertising charges (excluding GST): Full Page – $200.00 Half Page $100.00 Quarter Page $50.00 Eighth Page $25.00 Inclusion of Flyer $100.00 Inclusion of 3 or more consecutive advertisements attract a 10% discount. Irene Mosley National President Joanne Sharp National Treasurer Tasha Black ph (03)418-3152 [email protected] ph (03)383-5024 [email protected] ph (04)589-7717 Debbie Bowdler ph (03)528-9214 Chris Chambers ph (04)973-9250 Rebecca Easterbrook ph (04)234-1980 Please note; Copy must be good quality and photocopy ready i.e. fully designed Teresa Martin ph (09)279-9005 Diane Pitcaithly ph (09)575-7376 Lisa Ross ph (03)418-2097 STAFF Christine Jelley Office Manager, The editor reserves the right to adjust submitted material. Newsletter Editor Deadline for next Newsletter is 1 August 2010 03 388 9743 0800-148-697 [email protected] Lisa Taylor Toy Express 03 482-1370 0800-148-699 Toy Buyer [email protected] Toy Express Hours: Monday – Thursday 10am-2pm Office Hours: The views expressed in this newsletter are not necessarily those of the TLFNZ. Monday, Wednesday, Thursday Friday We recommend Toy Libraries seek independent advice, particularly in regard to legal issues. Office Address: 11-3 pm 12-3pm PO Box 27-146 Shirley CHRISTCHURCH 8640 Website: www.toylibrary.co.nz 2 Inside this Issue: Page: 2 3 4 5 6 7 11 12 13 14 17 18 18 19 21 22 24 27 28 29 30 31 33 34 35 Editorial: The next few months will undoubtedly be busy months for your libraries. From my experience I’ve found that membership increases over the winter months as families look for toys to help entertain their children who are less likely to be out and about. Contact Details Contents, Editorial Calendar of Upcoming Events President’s Report Notice of AGM Board Nominee Profiles Questions from the Website Forum Why do Profile Sheets every year? National Training Weekend Regional News Thank you Lotteries What a Good Idea! Constitution Update Donations Toy Boxes Popular Toys for Children with Disabilities Toy Express Recent Toy Purchases Puzzles Work Smarter not Harder Toy Library Awareness Week Toy Libraries in the News Don’t Forget Stickers Available Housekeeping Committees will also be busy with fundraising and filling in funding applications. Please ensure you keep an eye on deadlines and get applications in well ahead of the last day – it is heartbreaking to find that you’ve missed a deadline and will have to wait a whole year before having another chance to apply. I’ve had a lot of queries from libraries over the last couple of months regarding the Lottery Grant, and requests for letters of support for funding applications – I hope you have all been successful. With this issue you will find a copy of this year’s Lottery Grant application. Please ensure you get your application back in time so you don’t miss out, like several did last year. Hopefully you are all looking forward to the upcoming Training week, and for those unable to come this year, maybe you could open a savings account and put aside a small regular amount so that you will have enough saved for the next one in two years time? Christine 3 Calendar of Upcoming Events: Remember to check out Fundview for your local funders and their close-off dates. 31 May subs should be paid by now. Training Weekend Registrations should be in at the Office Sun Mon ~ June 2010 ~ Wed Tue Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 National Training 26 National Training 27 National Training 28 29 30 2009-10 Lottery Notes: Weekend Weekend Weekend and AGM Accountability Due Sun Mon 4 ~ July 2010 ~ Wed Tue 5 6 Thu 7 Fri Sat 1 2 3 8 9 Lottery Applications 10 due into Office 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Insurance should 31 be paid to Office Sun Mon 1 Applications open for 2 Tue 5 Fri Sat 7 Toy Library Awareness Awareness Week- What Week- What is your library is your library doing? doing? 8 Toy Library 9 Toy Library 10 Toy Library 11 Toy Library 12 Toy Library Awareness Week- What Awareness Week- What Awareness Week- What Awareness Week- What Awareness Week- What is your library doing? is your library doing? is your library doing? is your library doing? is your library doing? 13 14 15 20 TLFNZ Board 21 TLFNZ Board Meeting 17 4 Thu NZ Post Community Envelopes 16 3 ~ August 2010 ~ Wed 18 19 6 Toy Library Meeting 22 23 24 29 30 31 Community Post 25 26 Applications Close September: 4 27 28 President’s Report I have enjoyed the challenge that being President of TLFNZ in 2009 has given me and it has been great to reacquaint old friendships and meet so many new people. The board has worked really hard this year dealing with a lot of issues including changes of staff, deficits, the need for office space and restructuring. I believe we have handled this professionally and economically and have even had some time to develop some new relationships which will help move Toy libraries forward for the future. With nominations for the 2010 year now closed I am pleased I have been given the opportunity by you all, to be president for another year as I feel that for the past twelve months we have been just getting up to speed and dealing with a lot of immediate issues. My goal for the next 12 months is to get out and visit the regions and really try and help and support you, our members at grass roots level. It was great to meet some of the Auckland people when I was up there in March. It is wonderful seeing the level of interest there is in toy libraries and the passion that the committee members show towards the cause. I look forward to meeting a lot more of you at our training weekend in June. Our team of volunteers is working really hard to ensure that this is a great weekend of learning and hopefully there will be some time to relax and network as well as this is important. On Toy Express front we welcome Lisa Taylor to the team. Lisa joined us in Mid April and is getting up to speed with everything to do with Toy Express. Debbie Bowdler has been running Toy Express for us on a volunteer basis since the start of the year and done a great job of keeping things running and sourcing some great specials for you. Do take the time to check out what Toy Express has to offer as we can advise you where the best place to buy is and often save you money simply by recommending a different company to buy from as several companies that we deal with have the same toys at different prices. A reminder to you that the application forms for Lottery funding are included in this newsletter. Make sure you get your application in as if you do not apply on this form, you will not receive any funding. Sadly some Toy Libraries had not realised this last year and thought that the funds were automatically allocated. This is not the case. If you have any questions or need help with the application please contact the office or any of the board members we are happy to help you. 5 Toy Libraries seem to be having ongoing problem attracting committee and volunteers and we intend to run a series of articles over the next few issues which hopefully might give you some ideas to help this situation. Again, if you have problems in your toy library do contact any one of us. We all have a huge amount of experience with toy libraries and also the wider knowledge of what is happening nationwide which can give you a broader prospective. Also included with this newsletter are proxy forms for our AGM. If you are not attending the AGM I encourage you to use your proxy. You are able to appoint someone to act on your behalf and can either indicate how you would like to vote or leave it to your proxy to make that decision on your behalf. Your proxy can be any person who is attending the meeting, a member of the board or the Chairperson of the meeting. It is your choice who you decide to appoint. If you do not understand this process please contact Chris in the office or myself and we can help you with the process. I hope you can all stay warm as the colder months approach Kind regards Irene Mosley National President Notice of the Annual General Meeting of the Toy Library Federation of New Zealand To be held at Lincoln University On Saturday 26th June 2010 Commencing at 10am. All Welcome 6 Board Nominee Profiles With only 9 nominations received for Board positions, here are the nominees who will be elected unopposed at the AGM. Nominee for President: Irene Mosley from Balclutha I have been involved with toy libraries in some way for the last 19 years. My involvement started when my son was 6 months old and I joined the committee of my local toy library. From that beginning I became involved at National level for 6 years starting in 1996 taking on the role of toy buyer and then National President during that time. When my time on the board was over I continued to help out by stepping in as toy buyer a couple of times when people resigned and helping out by running seminars for regionals and conferences. Last year I was asked to stand for President and I decided that maybe I could give something back to Toy Libraries by getting involved, so here I am. I have two children Hamish and Sarah. Hamish is a pilot for Mainland Air based in Dunedin and it only seems yesterday that we were hiring the Duplo Airport for him to play with and now he is flying the real ones! It is a bit scarey how quickly time has passed. Sarah is in year 12 and has had the opportunity to go to the USA this year for 6 months to attend school over there, so I will be childless! I intend to fill some of the gap by getting stuck in to Toy Library matters and hope to get round some regionals and meet some more of you and help you with your day to day issues of running toy libraries. I have had a few people email and phone this year with issues they would like help with, I am happy to talk to any of you so please feel free to call if you would like some help and support Nominee for Treasurer: Chris Chambers from Lower Hutt Hi, I became involved with the Lower Hutt Toy library for the last six years. Four of those years I have served as the treasurer and toy buyer. Now there is a conflict of interest for you! The toy buyer hat wants to buy toys then I have to don my treasurer hat and so no! I am stepping down from both positions at the AGM to enable me to devote more time to the Board. My husband Craig and I have two fantastic children Alexander who is seven and Gabriella who is five. When I’m not transporting them to and from rugby, miniball, keas, ballet and swimming I work for an accountancy firm in Lower Hutt. In my spare time (what’s that!) I like to get out on my road bike for a spin. I decided that I could do the Taupo Challenge last year after watching Craig do it, next thing I know I have a bike so I am slowly building up for that. After spending the last year on the board and thoroughly enjoying it I decided to stand for treasurer. I am looking forward to working with the board to build on what we have achieved in the past year. 7 Nominee for Board Positions: Tasha Black from Lower Hutt Hi, I have been a Board member for the past year, which I’ve found to be very exciting whilst learning the ropes. I have been an active member of the Lower Hutt Plunket Toy Library for the past 7 years, 6 of which I’ve served on the committee in various roles such as Plunket Liaison, 3 years as Chair, and most recently a second round of being Grants Officer. My husband Craig and I have 2 gorgeous daughters Laura (almost 8) and Rebecca (5), both of whom have been brought up on toys borrowed from the Toy Library. As well as ferrying the kids to their various activities, I also work part-time as a Research Assessor at the Marsden Fund. Toy Libraries have an enormous amount to offer a community, especially in these times of economic recession, where being able to afford a range of good quality toys is beyond the reach of many families. As a Board member, I bring my skills in fund management, administration and communications, but especially my passion and enthusiasm for Toy Libraries throughout New Zealand. Debbie Bowdler from Motueka Hi, toy libraries are my passion. I joined the Motueka District Toy Library in 1998 and soon after joined the committee. I have done a variety roles including secretary, rosters, fundraising, garden trail co-ordinator, toy buyer/cataloguer and paid coordinator. I was also on the building committee for our purpose-built premises which opened in 2005. I recently resigned from my role to have some time for myself and my family. I have loved being involved in such a great community organisation. I am married to Neil, a primary school teacher, and we have 3 children – Emma 13, Jacob 11 and Laura 8. They keep us busy with their activities including sport, music and spending time with friends. I work part time for a fishing company doing accounts and wages, and also do accounts for a cleaning company. Both jobs are flexible which means I can still go on class trips and attend school events. We attend the local Anglican Church, and I am on our church committee and finance team. In my spare time I enjoy gardening, genealogy, and catching up with friends. I have enjoyed being on the TLFNZ board for the past year. It is great to be involved with an organisation that exists to help and support toy libraries. My role has been to support our area networkers, and have facilitated 2 regional events, as well as provided ongoing support to a struggling toy library. I have been involved in reviewing Toy Express, and filled in temporarily as toy buyer for 3 months until we appointed our new toy buyer. I am standing for re-election as I would like to continue to provide support and encouragement to toy libraries in the wonderful role they play in our communities. I believe the Board should have representation from libraries throughout New Zealand. 8 Teressa Martin from Auckland Hi, I’m a mother of 2 boys Ryan 10 and Regan 9. I have been involved in Manukau Central Toy Library for 9 years the last 7 as chairperson. During this period I have been toy buyer, librarian, treasurer and chair. I have been involved in major renovations of our library together with Manukau City Council. This resulted with us having a brand new purpose built Toy Library. I have a passion for the Toy Library principle and believe children benefit from the variety of toys we can supply and a valuable learning curve on how to share and respect others toys. Di Pitcaithly from Auckland My involvement with Eastern Bays Toy Library began 1996 as the librarian when the library first opened. I am now the toy buyer (best job I think) and also the administrator/fill in librarian. I am totally involved with our library – going the extra mile for our members even if it means picking up of toys from them due to problems, ill health, and then delivering more to them. This for me is an important part of being involved with our community library. I am married to Peter - we have two sons Cameron a pilot and Blair finishing his building apprenticeship and living back at home. Our household always has children visiting, and toys galore about the place, even older style Fisher Price toys. My family has always helped to construct the toys for our library and of course have a wee play at the same time!! We are never too old to explore a toy! For me the satisfaction of seeing happy children playing and learning thru play is excitement in itself. To see parents with their children leave the library smiling is another bonus of what a toy library stands for. It is such a privilege to be a trustee on the board of TLFNZ and to feel that one is making a difference to this organisation and being part of a dedicated team working for Toy Libraries. Since being elected to the board last August it has been a very busy time working through various areas and now starting to see rewards within the TLFNZ. I consider regional seminars an important part of networking where we all share and gain valuable information on running a toy library. For me it is very exciting to be involved with libraries at grass roots level particularly Auckland and Northland. Lisa Ross from Balclutha Hi, I am married to Gary who manages an electrical firm. We have three children, Stephanie-Anne 12, Bradley 10 & Daniel 5. I am currently employed at Ray White in Balclutha as an office manager and am lucky to work four days a week 9 – 3 which is great with school age children, though I don’t know what happens to what I call my “free day”. In the summer we spend quite a bit of time in Central Otago doing boating, cycling, walking, swimming and generally having some family time. In the winter our two oldest children are playing Netball and Rugby, and I play Netball in the afternoon, so most Winter Saturdays are taken up with sport. In my “free time” I like to read, catch up with friends and spend time with family. 9 I was voted on to the TLFNZ in 2009, and have found this to be a very rewarding experience. My involvement has mainly been looking after the financial side of Toy Express which has been very time consuming over the last six months. I am looking forward to the training weekend in Christchurch. I see it as a chance to put a face to the names of the many people whom I have spoken to over the last couple of years. I enjoy hearing stories from other toy libraries and having enjoyed a couple of these weekends during my time on my toy library committee and think that these are a wonderful way for Toy Libraries to network. This last year has involved many decisions for the current board and I am so lucky to be involved with a great group of people who have the best interests of Toy Libraries at heart. I would like to continue on the path that the current board has started and get back to the grass roots of supporting all our toy library members. Vanessa Robertson from Canterbury Hi my name is Vanessa, I am married to Nigel and have 3 lovely children aged 5, 3 and 1. I work part-time for a network services company as a PA which is varied and challenging. I am currently the Secretary for the Ellesmere Toy Library and I am also a librarian, both positions I have held for 4 years. I am also currently on the organising committee for the Membership Training weekend being held at Lincoln University this year. I am passionate about toy libraries and the philosophy of teaching children through play. I would bring to the board an organised, energetic and enthusiastic attitude that I think would benefit the organisation. I would love the opportunity to represent Christchurch on the board. Kim Siemonek from Masterton (pictured here with fellow toy library/NZ’s next top model Pam Blackburn ) Hello I am married to Stephen with 4 1/2year old son Jacob. I have really enjoyed my time with the Masterton Community Toy library as Librarian and committee member, my current role is promotions. Being able to have access to a great range of toys has been an integral part of my son's life, the learning experiences have been fantastic. My biggest success has been finding new premises for the Toy Library 3 years ago, within our budget levels. I enjoy being part of the community, and am a committee member and programme editor for the Golden Shears International Shearing Competition, just completed our 50th celebration programme of 80pages of editorial and advertising. Many thanks to my train and steam enthusiast husband; I have taken on promotions and rejuvenation of the Island that the train is situated on into native area. I have put my name forward as I would like to see more interaction between libraries so that there is advice and support to all libraries out there and always good to share success stories. I am very much a hands on person and always willing to go the extra mile to see results. 10 QUESTIONS FROM THE WEBSITE FORUM Have you checked the forum out lately? Here is a selection of questions currently being discussed – please share your thoughts with others, either through the forum, or send them into the Office for inclusion in the next issue. These questions are likely to be discussed at the upcoming Training Weekend as well! o Overdue Toys We were just wondering what other libraries do in regards to overdue toys. Do you fine? How much per toy? Do you have a 'grace period' after toy was due for them to return it before fining, etc? Do you phone/txt/email them to remind them the toy is overdue? What's your libraries system for overdues? “Hi, we have one session grace period and then fine 50c per session per toy. We have 2 sessions a week so e.g. if a toy is one week late then it would be 50c per toy and then each week after would be $1. If people have genuine excuse for late toys I can waive the fine. We don't have many problems with overdue toys so I keep an eye on the list and if there are too many or people who are overdue by 3 weeks or so I will send out emails or give them a call” “If people phone to renew toys we charge the normal rate. If people don't phone then we charge double the normal rate. This seems to work for us and if there is a genuine reason like birth in a family, death or sickness then the normal rate is charged.” “We have previously had a 6 day grace and then a $1 a week charge per toy after that but have just changed this to fit in with what our local book library charges where there is no grace period and a 20c fine per toy per session overdue is charged. Members are given the opportunity to text, ring or e-mail to renew toys otherwise overdues are charged“ o Does anyone know how to find cheap premises or get sponsorship for rent? We struck lucky in our premises with our local YMCA. Rent is hard for sponsership and we only manage Rent and librarian wages through COGS, Eastern Central Community Trust and sponsership from NZCU Baywide so could be worth approaching some businesses. o What makes for a good toy library website? 11 Why do profile sheets every year? The information you provide on the profile sheets (which should be returned with your subs) is used to update our database. From this, we are then in a better position to answer queries received by other libraries or the public, and information is used to help the Board with planning and lobbying. Every day the Office gets at least a couple of phonecalls from people wanting to know where their nearest toy library is, when it is open, how much it costs…… I am able to help answer these questions from the information provided by you in your profile sheets. In addition to passing on information to the public, other information received from the profile sheets helps the Board to build a picture of toy libraries throughout the country. Information is used to help with funding applications, lobbying, providing workshops,…. This year, we included a few new questions – the office has been fielding a number of calls from people wanting to know if toy libraries in their area provide bouncy castles or cater for special needs children. We have also had a number of queries from libraries wanting to get some sort of idea on how much to pay their librarians, and how other libraries manage to fund them. Details of president, and treasurer, and toy buyer are useful if we need to target certain information to the relevant person quickly and more effectively than just a general mailing. A big thank you to those libraries who have sent in their completed sheets with their subs, to the others who may have overlooked sending them in, please take the sheet (or download a new one from our website if you’ve misplaced it) to your next committee meeting to fill in. So please, keep on filling them in and send them in to me so I can give people accurate information. And if your contact details, hours, etc change during the year, please do let the office know. 12 National Training Weekend – Update Lincoln University 25 – 27 June 2010 The Christchurch Organising Group is looking forward to greeting all delegates next month. Plans are progressing well and with a stimulating and informative line up of speakers, all delegates should be returning home with new ideas and feeling better informed as to how to tailor the management and organisation of their Toy Libraries. We know that some Toy Libraries are waiting for funding, but we need a prompt return of the registrations so that we can finalise the planning, particularly for the workshops. As you will appreciate, organising workshop speakers and numbers of delegates to each of the workshops is not a job that can be done over night. Registrations close on Monday 31 May 2010 before incurring a penalty, and the booked pre-registered spots will become available to everyone, so please get in touch with the Office immediately if you have not fully registered. We will be in touch with the contact person on the pre-registration form prior to the weekend, with various details on what to bring with you, instructions for getting there, etc. A large redevelopment programme is going on at the airport and the usual places of meet and greet keep changing. As the buses for the Toy Library tours will be leaving from the International end of the airport, we would like all delegates after they have claimed their luggage to make their way to the International meet and greet area. Accessing the International Terminal area is a short walk from the domestic arrival area to the other end, but is well signposted and you do not have to leave the building. At 12.30pm, there will be an identifiable Christchurch Toy Library person waiting to direct you to the bus area. The first Toy Library tour will leave around 1pm. If you are arriving early in the morning, Christchurch has a good bus service for you to use to get into town, and then out to Lincoln after you have had a look around and done any shopping, etc. The Saturday night dinner and disco theme is red and black – so remember to pack those costumes. There will be a cash bar available. A fun night for all. 13 Regional Area Contacts: Northland & Auckland Di Pitcaithly – Board home 09 575-7376 email: [email protected] Teresa Martin – Board home 09 279-9005 Pacific Coast Highway Presently vacancies for networkers in this area – if interested please contact us. Central North Island Judith Bennett – Putaruru home 07 883-5630 email: [email protected] Lorraine Mears – Raetihi home 06 385-3441 email: [email protected] Lower North Island Tasha Black – Board home 04 589-7717 Chris Chambers – Board home 04 973-9250 Bert Easterbrook- Board home 04 234-1980 Nelson/Marlborough/West Coast Debbie Bowdler – Board home 03 528-9214 Central South Island Joanne Sharp – Board home 03 383-5024 Southern South Island Lisa Ross – Board Irene Mosley – President Suzie Burnett – Otautau home 03 418-2097 home 03 418-3152 home 03 225-8917 14 email: [email protected] If you like talking about toy libraries and have had experience with toy libraries you can pass on to help other toy libraries, we would love to hear from you. If you have any questions please contact our Regional Networker – Debbie on 03 528 9214 or [email protected] for more information. Regional Roundup Auckland Regional 18th March 2010 Thank you to Mt Albert for putting a lot of effort into setting up and hosting this regional for us. Attendees were able to view Mt Albert toy library over tea/coffee and nibbles. Lucky Draw Prize Won by Mt Albert Toy Library - A Pinto fire engine with extra figures. Speaker Irene FUNDING – points to note: Write application in Black pen, have it submitted ahead of the close off date to give you time for getting extra material in if you have missed it out. Create a funding folder. Place in all information re applications etc in it as well as copies of Charities Commission certificate, any passwords to access Charities website , IRD Letter which states „donee status and the Tax exemption certificate, Incorporated Society Certificate of Incorporation (if an Incorporated Society). Copy of trust deed or constitution as most grant organisations ask for copies of these to be sent with application. COGS do cover wages and overheads, most other grant organisations do not. However they will cover project costs so could look at a wages component in this eg if you were upgrading to computer. More information on this is available from the office or by contacting Irene. Always explain why you have a surplus in the bank if you have one. – e.g. The committee has decided it would be prudent to have a full year‟s operating costs in reserve as a buffer against future lack of funds. Google your area statistics – to help fill in the application as to why you are applying for money. There must be a community benefit to your project eg – more members, providing a community service etc 15 Explain in any application why you need the money e.g. toy libraries are valuable because, many children live in apartments with no outside playing areas – parents can borrow slides, cozy coupes etc. they can borrow from the library and not have to worry about long term storage. Create a funding calendar for each year with where and when you can apply for funding. Fundraising events If handling money protect your committee members and your library by having written systems. Make sure that two people are there to count any received money, and sign that its correct. Give envelopes to members with their name on it to hand any fundraising in to the librarian. This makes it easier for people to remember to keep it separate and also for receipting. Shared success: Pegs,” wee pegs” with faces on - New Lynn Toy Library Knitwear sold as fundraising – Ellerslie Summer toy hire- Ponsonby Toilet rolls – information was handed out about this fund raiser which is available only in Auckland or Dunedin Raffles Good suggestions for successful raffles included theme packs such as: gardening -, gloves, tools, hand soap, a few seeds, small bag soil Baby - lotions, face wash, powder, bibs etc Relaxation packs - magazine, coffee mug, packet coffee/tea on a small tray, voucher for foot spa or hand manicure.... Wet weather -, pens, pencils, stickers, play dough, activity books, scrapbooking,.. Tickets, create own or purchase from $2.00 shop. You don‟t need police supervision if under $5000.00 value of the given/purchased goods for raffle. Subscription Reminders: It was suggested that when sending out subscription reminders add a section under the printed subscription amount ...... Donation $_______________ – leaving blank this to allow members to make a donation if they choose to top up library funds. Also include bank account details, as a lot of people like to pay by direct credit and you will get your money sooner. Hamilton Regional - 30th April It was a great opportunity to introduce Lisa from Toy Express and also to have one of our area networkers Judith Bennett there. We covered Toy Express, toy buying, networking and general nuts and bolts. It was great success and was attended by 20 people from 11 libraries. Northland Regional – 15th May Thanks to Whangarei Toy library for hosting this regional and the lovely refreshments. Prize to Paparoa. – selection of duplo pieces. Whangarei have 185 families with membership fees scaled. Paparoa- approximately 30members at $10 per term. Toy library members from Whangarei attend sessions to help. Paparoa have a team of ladies from the church at sessions. 16 Funding – fundraising: Both libraries do offer to members the withdrawn toys for a small amount. Whangarei – now self funding and do apply for grants/funding. They are under the umbrella of the Baptist church. They have been very successful in securing COGS grants. Chalk fundraiser to be trialled this year. They loan out Green spot toys Large $10 & smaller $5.00 for the Xmas /January holiday period. The church has a garage sale that they pass on withdrawn toys for them to sell. In return the toy library go to them for small funding amounts. Paparoa – self funding but don‟t apply for grants/funding. Late Returns: The usual concerns about late return or even toys never returned. The best result was to personally go to the address supplied to collect toys. It does happen that sometimes incorrect details are given when membership is taken up or members move house and do not supply new details to the toy library. Toys: Battery operated Toys - Whangarei TL purchase 20AA for $5.00 from Harvey Norman and finds them to be long lasting. Countdown for Panasonic size c also very good value. Both libraries supply or replace batteries in toys. Repair of toys, members‟ husbands, grandfathers seem to be popular for this job. Toy buying from Toy express, The Warehouse, special deal with Toyworld, Edex. Discretionary funding, in place and used. Popular toys – ride ons, trains, slides, kitchen. Advertising/marketing of library: Apart from word of mouth, local paper, community notices in church, church website and sign outside the building. Postage: Whangarei apply for Community Post envelopes and send on a child‟s birthday a voucher for a free „green spot‟ toy Thank you to Lotteries for providing funding towards regional and national events. There will be other regional events later this year. If you would like to host or suggest a topic for your area, please contact the Office. The Lottery National Community grant received this year gave us a contribution towards community awareness, regional and national events, office wages, toy boxes, and individual grants for 151 individual toy libraries. Remember to complete and send in your application form before 9 July so we can compile an application for funding on your behalf this year. 17 What a Good Idea! This is the page where you get the opportunity to share all your good ideas and tips with everyone else! Paul at Sinclair's Gymnastic Equipment was more than helpful about how to repair a tear in gym mats that were in one toy library recently. From Waimairi - Duty for hire – They have members who offer their time under a “duty for hire” scheme which others who can’t arrange duty swaps can take advantage of. Many libraries may find it too easy to forget to send in returns to the Charities Commission. What about making a policy “That the change of officers be signed at the AGM.” and that the secretary checks the website two months later to ensure that everything is updated, and the record is printed off and included with the minutes. www.vistaprint.co.nz - free business cards from this site. These can be good id for committee or toy buyer when roaming and purchasing toys. Constitution Update: Included with this Link, is the Constitution for the new legal structure that the Board have agreed upon and will be asking members to vote on joining at the upcoming AGM. Should you be unable to attend the AGM, we encourage you to use a proxy - a proxy form is enclosed with this Link for your use. If you have any questions, concerns, or other comments in regard to the proposed changes please contact the Office, or any Board member. 18 How Toy Libraries can help donors claim their tax credits – From Office for the Community and Voluntary Sector Anyone who makes a donation of $5 or more to an approved “donee” organisation can claim a tax credit from Inland Revenue – provided the claim is supported by a valid receipt. If you‟re a donee organisation, how do your receipts measure up? Will your contributors be able to quickly make a successful claim at the end of the year? You can help them by issuing valid receipts – like the example below: Note: You can find a list of donee organisations at www.ird.govt.nz, keyword “donee”. Most toy libraries should find their names on this list! Please note what you must have on your receipt: The date the receipt is issued The donor‟s full name The amount donated Confirmation that the payment was a donation The signature of an authorised person The official stamp of the donee organisation. (Not needed if the receipt is printed on the organisation‟s official letterhead.) 19 Definition: A payment is a “donation” if the payer receives no direct benefit in return. Now the ‘nice to haves’: It‟s a good idea to make sure the name of your organisation appearing on your receipts matches the name recorded in Inland Revenue‟s list of donee organisations. Consistent use of your name will help Inland Revenue‟s checking process, and may result in your contributor getting their tax credit sooner. Including your organisation‟s IRD number and/or Charities Commission registration number on the receipt will also help speed the process up. Any questions? You can find more information about the donations tax credit at www.ird.govt.nz, keyword “donations”. Please note there are different rules for donations made through payroll giving. There‟s more information at www.ird.govt.nz, keyword “payroll giving”. with toy libraries circle logo * Fantastic for fundraising * Perfect for publicity * Essential for events 50 for $23.50 or 100 for $47.00 + p&p Contact: Lisa Phone (07)8298862 e-mail: [email protected] 20 Toy Boxes THIS SERVICE IS AVAILABLE TO ALL MEMBER TOY LIBRARIES If you are a small toy Library, borrowing the Toy Boxes will allow your members to use the toys increasing their awareness and enjoyment of your Toy Library. It also allows you to 'check out' different types of toys which may be suitable for your library. Your Toy Library has the use of toy boxes for THREE months. There is a bond of $100 for the loan of these boxes, $75 is refunded when the boxes are returned with all toys intact, clean and returned on time. Delivery is FREE to Toy Libraries both ways. All toys come complete with: Family issue cards, Contents list and description of toys. Any rentals you charge your members can be retained by your Toy Library to raise money to purchase new toys allowing your Toy Library to grow. A letter will be sent to your approximately one month before their return is due to remind you to begin rounding up the toys, ensuring they are given a good clean, and for you to check the contents. To book a Toy Box email [email protected] 21 Popular toys for little ones with disabilities Kathy Walsh from CCS Disability Action Toy Library (special needs) has kindly prepared this list of toys she has found popular. They are not in any order: *Carousel Bells aka Round Bells, Battat and others *Sound Puzzle Box, Battat and maybe others *Baby's Laptop, VTech (this company is v.v.good) *Bubble Maker, several manufacturers *Vibrating Mouse *Tower Slope, via MTA *Spring Bug, no question! * Discover Sounds Tool Box, LT * Forest Activity Centre, Chicco *Activity Garden, LT And you may well find you have all or most of these, so well done! 22 23 Toy Express Hi My name is Lisa Taylor and I am the new Toy Buyer for Toy Express! I live in Waitati which is just north of Dunedin. I have 4 daughters aged between 5 and 13 years. I have many years of experience in the area of toys and toy libraries both here in Waitati and in Gisborne. I look forward to working with toy libraries around New Zealand. Please let me know what toys are popular in your toy libraries and any other feedback you have on toys. Debbie Bowdler and I went to the Toy Fair in Hamilton on May 1st to meet with Suppliers and to bring you some great specials. I must thank Debbie Bowdler who has been managing the Toy Buying service voluntarily in conjunction with Lisa Ross and Di Pitcaithly, and the other Board members who have made me feel so welcome and supported. In my role as Toy Buyer I am able to offer Toy Libraries: regular information including new products, specials and general toy news a supportive point of contact for members of TLFNZ regarding toys and toy related issues quotes for grants ordering toys My hours are 10am-2pm Monday to Thursday. You can phone 0800 148 699 or email [email protected]. Please leave a message out of hours and I will get back to you as soon as I can. Please send me an email if you would like to be on the emailing list. 24 [email protected] Ph 0800148 699 or 03 4821 370 Office Hours: Monday-Thursday 10am-2pm Toy Express acts as an independent broker providing toy libraries with access to a huge range of quality toys. We offer help and advice in choosing toys, advice on where to get the best value for money, quotes for your grant applications and a spare parts service. Our business is helping toy libraries, not making money, although we need to make a small margin to keep the service operational. For all your toy buying needs, please contact us at [email protected] advising your toy library’s name and if ordering, delivery and invoice addresses. Purchasing toys Many catalogues carry the same products, however the prices can be very different. Toy Express keeps up with the changes and generally knows where to source toys for you at the best prices. Once you have made a list of the items you would like to buy, contact Toy Express and we will do the sourcing, ordering and delivery to your doorstep. If it is better for you to deal direct with a supplier (eg. Teacher Direct and Every Educaid), we will advise you. Toy Express has direct access to many wholesalers which means our prices are often well below retail. We work with many of the toy companies in New Zealand (and some in Australia) to access high quality toys at reasonable prices for you. We are able to source most major brands that are available in NZ and if we cannot source them we can probably tell you where you might be able to get them. Toy Express can place orders for you from many suppliers including Modern Teaching Aids and Play n Learn. We have recently negotiated deals with Teacher Direct and Every Educaid. Toy Libraries can order direct from both these suppliers and will receive a discount. On all orders from Teacher Direct you will receive a 10% discount, and orders from Every Educaid will receive a 10% discount on orders over $100.00. Toy Express will receive a rebate on all orders placed with these suppliers. Please contact Toy Express first as we can often find the same toy at a better price. 25 Quotes Toy express is happy to do quotes for you. To obtain a quote from us please give a catalogue reference, page number, code and toy description. There is a form you can download from the Toy Library Federation of New Zealand website. Please allow at least 7 days for quotes to be completed. They are often completed sooner. Please advise if there is a deadline so workloads can be prioritised. A freight component will be added. Freight Some suppliers will only send to Toy Express. We wait until we have a number of orders before placing a bulk order with the supplier. By doing this we can often get freight free to Toy Express, or spread the freight between a number of libraries. We have great freight rates with a nationwide courier and do our best to keep the freight as cheap as possible for you. Some suppliers send direct to toy libraries and most seem to have reasonable freight costs. We will only ever charge you what it costs us. Some of the brands available through Toy Express: Ambi Jolly Baby Adventureland Playmats Kettler Aquaplay K’nex Baby First Kobba Big Jigs Lamaze Boikido Le Toy Van Brio Learning Journey Budkins Leapfrog Chelona Lego Corolle Little Tikes Cranium Maclaren Djeco Meccano Duplo Maxamec Educo Melissa and Doug Eric Carle Miracle toys Eurotrikes Mookie Evenflo National Geographic Ezyroller Okiedog Fisher Price Orchard Toys Fun Factory Papo Galt Pintoy John Deere Plan Toys 26 Playmobil Pop Up Co Quercetti Radio Flyer Ravensburger Schleich Siku Step 2 Sylvanian Families The Toy Workshop Think Fun Thomas Wooden Railway Tolo Triang Viking Toys VTech Voila Wawa Weplay Wheely bugs Wonderworld Wow Some of the toys purchased through Toy Express in April/May: LT Easy Store Large Slide LT Endless Adventures Junior Playslide Festival Kitchen Vtech my laptop Gears and Gizmos Pintoy Fairytale Palace Crazy Forts Goldilocks and the 3 Bears Hand Puppets Baby Piano Marble Run Kangaroo Climber Professional Digger on Wheels Doll and dolls clothes Popoids Little Tikes 2-in-1 Workshop Aquaplay - Aquabox LT Totsports Golf Set Easy Score Basketball Set Okiedog Fropper Wigwam Crocodile Ball Thrower New Engineer Ball Track Step 2 Fun Flow Sink Weplay Creative Links Educo Switchback Racetrack Klikko Construction Set Schleich Elf Boat Ravensburger puzzles Thomas Busy Day at the Quarry First Octons Jumbo Dinosaurs Junior Trampoline Hop and Scoot Alphabet Bean Bags Gears and Gizmos Educo switchback racetrack Professional Digger on wheels 27 Pintoy fairytale Palace Puzzles Jigsaw puzzles provide brain food for young minds. Eye movement and eye-hand coordination help prepare children for reading. Experiences between the ages of 0 and 3 help "lay the foundation children need for lifelong self confidence and problem solving, and empowers them to explore, make mistakes and learn." (Farrar) Puzzles may be educational in content, helping children learn basic skills (colours, counting alphabet), solve problems, compare patterns and learn about their world (animals, transportation, careers). As children grow, their interest in puzzles may become more focused on puzzle topics that hold their interest - sports, horses and space are popular themes .Well made, quality products combine these educational values with fun. The social aspect of working a puzzle may not be apparent at first, but in research done by Marlene Barron, head of West Side Montessori School in New York, three and four year olds were challenged with 100 - 300 piece puzzles, with surprising results. The "children shared strategies with partners" such as isolating colours, searching for particular designs or shapes. "Doing puzzles is a social literacy activity rich with conversations about the process, about the story represented by the picture, about the children's personal experiences connected to the picture" Barron noted. Nancy Joseph, owner of a store in Florida, "notes that puzzles encourage concentration, aid in fostering coordination and colour matching, and still are fun." (Schulman) What more could we want! Toy Libraries are an ideal place to find puzzles Does your library stock a good variety of puzzles? How do you promote their value and use to your members? What are some of your most popular puzzles? Least? Any tips for good display and storage? 28 Something to ponder upon…. "2010 is the year for working smarter not harder. No matter what industry you’re in, the same old principles of success apply - you just need to apply them better!" From Yellow Pages and Business mentor Dr Grahame Craig‟s Top 10 for 2010: Smarten up your profile – Maintain Smarten up your "front-of-house" – a low-risk profile and avoid extending First impressions count, so make sure yourself with new financial your first point of contact leaves a good commitments, such as leases and one. Try brightening up your reception hire purchases, unless the benefits area and ensuring your customers feel are absolutely clear. invited and wanted - through your decor and people, right down to your answerphone message. Smarten up your time management Smarten up your marketing – Know – Keep a diary, have a weekly why your customers buy from you and meeting with yourself to set priorities. why the others don’t. The easiest sales Keep an Action List and live by it! are to existing customers - when did you Remember Pareto’s Law - 20% of last talk to them? Do you even know who what you do yields 80% of your they are? How did they find out about results. Focus on what really matters. you? Collect customer information at Manage distractions. every point of contact, build a database then use it! Smarten up your cash Smarten up your product and/or management – service – Get on the phone to those slow When did you last ask a customer what payers - if you don’t want to do it, they really liked or disliked? When did contract a skilled operator to do it for you last compare your product/service 29 you. Don’t waste time with letters. with the competition’s? Spend some time Look at moving more to cash terms, each week looking at what your or at least payment within seven competitors are doing compared with days. you. What are they charging? What’s their service like? Are they offering anything new? Smarten up your operations – How Smarten up your purchasing – Critique can you do things better? You and every dollar you spend - is it REALLY your staff are too close to the action - necessary? Can you get it cheaper so ask your family and friends. What elsewhere? Ask your suppliers to do they look for? What’s one thing sharpen their pencils. They need to work that they’ve experienced lately that smarter too. blew them away and how can you relate that back to your business? Smarten yourself up – Recognise Smarten up your sense of humour – your weaknesses and deal to them. Have fun on the job - it’s the best stress Know your strengths and play to reliever. them. Get a business mentor for an outsider’s perspective on you. Toy Library Awareness Week 6 – 12 August What is your library going to do during this week? Please put it on your committee agenda soon and plan to do something to help promote toy library awareness during this week. And please let the Office know. Remember we do have some banners and publicity packs available, but bookings are recommended. 30 Toy Libraries in the News Shirley and Burnham Toy Libraries promoted toy libraries during the popular Childrens’ Day event held at The Groynes in Christchurch. 31 These two articles sent in from Levonne 32 Share your news with the rest of us. Send your photos and articles into the Office for inclusion. Lottery Applications NEED to be completed and returned to the Office before 9 July. (and accountabilities from grant received early this year need to be in by 30 June). Attend the AGM on Saturday 26th June (or use your proxy form) Training Weekend Registrations should be in Toy Awareness Week planning should be happening now Keep the Office informed of any changes of contact details 33 Check out our website www.toylibray.co.nz for the full stationery pricelist, or contact the Office for more information and pricing. 34 Housekeeping Have you sent in your Annual Return to the Charities Commission? If your library has registered with the Charities Commission then you need to send in your Annual Return within 3 months of your AGM. This return includes your financial report, along with any changes in Committee. If you have change of Officers during the year, you should also file the changes. Insurance: Thank you to all the 160 Toy Libraries that have supported the Federation through the Insurance Scheme. We are pleased we could help many toy libraries save money and make insurance cover simple to arrange. Toy Libraries can join the scheme at any time. Please contact the office on 0800-148-697 if you have any queries. Toy Library Bulk Insurance cover runs from 1 August 2009 – 1 August 2010. This means that you will soon receive notice of the rates for August 2010 to 2011. It might be a good idea to spend some time looking at the amount of contents cover you currently have, and consider whether you need to increase it for the upcoming year – if you have purchased a lot of new toys then your total toy value will probably have increased! Funding Applications & Letters of Support: Remember to get your Funding Officer to check Fundview for possible funding sources and closing dates. Most of the main funding providers have their own websites, so bookmark these and check them for closeoff dates. Contact the Office if you would like a letter of support for your funding applications. Publicity Resources: We have Publicity Kits, Banners, Tear Drop Flags, High Visibility Vests, and a Video Tape commercial available from the Office for you to hire for your promotional events. For more details see the Resources page on our Website or contact the Office. Stationery: We still stock a wide variety of stationery, labels, certificates, pens, posters and pamphlets. For more details see the Resources page on our Website or contact the Office. Toy Boxes: Toy Boxes currently available for hire. A great way for small libraries to increase their toy stock. Great way to have a change of toys to offer to your members! More details check out our website under the Toy Library Resources pull down menu, or contact the Office. Forum: A great way to find out and share information with other toy libraries – access through our website, under the toy library communication pull down box. Make sure you check it regularly. Buy-Sell-Exchange: All libraries, toy repairers & buyers especially, should try using this feature of our website. It’s easy to put your own ad onto the site whether it is for a piece you need, or something you no longer need. Check this section of the webpage regularly to see if there is anything there of interest to your library. 35 NEWSLETTER CIRCULATION LIST Date Received: Please read, then circulate; Name _______________ _______________ _______________ _______________ _______________ _______________ _______________ _______________ _______________ _______________ _______________ Sign as Read Date _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ ________ _________ _________ _________ _________ _________ _________ _________ _________ _________ _________ NOTES OF INTEREST _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ 36