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UNIVERSITY OF - Alaska Nanooks
UNIVERSITY OF ALASKA FAIRBANKS 2013-2014 STUDENT-ATHLETE HANDBOOK 1 Table of Contents MISSION STATEMENT AND PHILOSOPHY OF VARSITY ATHLETICS 6 ORGANIZATION AND ADMINISTRATION OF VARSITY ATHLETICS 7 NCAA and Conference Affiliation Great Northwest Athletic Conference Members Western Collegiate Hockey Association Members Central Collegiate Ski Association Members University of Alaska Fairbanks Sports General Information Key University of Alaska Fairbanks Phone Numbers Athletic Department Organizational Listings 7 7 7 7 8 8 9 9 CAMPUS-WIDE SUPPORT SERVICES AND PROGRAMS ETHICAL CONDUCT 11 PROHIBITED CONDUCT 28 NCAA AND UNIVERSITY ELIGIBILITY 34 21 Student-Athlete Code of Conduct ...............................................................21 OBLIGATIONS AS A STUDENT 21 OBLIGATIONS AS AN ATHLETE 23 OBLIGATIONS AS A COMMUNITY MEMBER 24 Additional Applicable Codes of Conduct ........................................................24 UAF Student Code of Conduct 24 GNAC Code of Behavior 26 NCAA Guidelines 26 Prohibited Conduct includes: .....................................................................28 Academic Dishonesty 28 Sexual Misconduct 28 Hazing and Initiation Activities 29 Alcohol and Substance Abuse 29 Gambling and Sports Wagering 29 Tobacco Use 30 Poor Sportsmanship 30 Unexcused Class Absences and Poor Academic Performance 30 Failure to Meet Team Obligations 30 Violation of Team Rules 30 Violation of Criminal Law 30 Student-Athlete Discipline Policy and Procedures..........................................31 NCAA and University Academic Requirements ..............................................34 2 Progress Toward Degree Requirements ........................................................34 Credit-Hour Requirements 35 GPA Requirements 36 G.P.A. Requirement/Good Academic Standing: 36 Calculating Your G.P.A. 37 Registering for Classes 38 Adding/Dropping Classes 38 Repeating Classes 38 Declaring/Changing a Major 39 Declaring a Minor 39 Season of Competition Eligibility ....................................................................39 Seasons of Competition 39 Outside Competition 39 Transfer Information .......................................................................................40 Transfer Policies 40 Inter-conference Transfer Requests 40 Transfer Denials and Appeals 41 FINANCIAL AID 42 NCAA COMPLIANCE 52 UAF Financial Aid...........................................................................................42 Important financial aid dates 43 Rights and Responsibilities of Accepting Financial Aid 44 Financial Aid for Student-Athletes ..................................................................45 Athletic Grant-In-Aid Philosophy 46 Terms and Duration of Athletics Scholarship..................................................46 Covered Charges 46 Renewals and Non-renewals of Athletic Scholarship 46 Financial Aid Appeals Policy ..........................................................................48 Outside Scholarships......................................................................................49 Book Scholarship Policy .................................................................................50 Violations ........................................................................................................52 Promotional Activities .....................................................................................52 Student-Athlete Employment ..........................................................................53 Employment Guidelines..................................................................................53 Division I Student-athletes – Additional Restrictions: ..............................54 Extra Benefits .................................................................................................54 Complimentary Admissions ............................................................................55 Seasons of Competition .................................................................................56 Medical Hardship............................................................................................56 Playing & Practice Seasons ........................................................................56 Countable Athletically-Related Activities ...................................................56 Gambling ........................................................................................................57 3 Amateurism ....................................................................................................57 Recruitment ....................................................................................................58 DRUG TESTING 60 UAF SPORTS MEDICINE POLICIES 64 Drug Testing ...................................................................................................60 NCAA Banned Drugs......................................................................................60 Non-NCAA Athletics Organization Positive Drug Test – All Sports: ...............60 Violations ......................................................................................................62 Appeals .........................................................................................................62 Weight Room..................................................................................................66 Policies ...........................................................................................................66 Rules ..............................................................................................................66 Dietary Supplements ......................................................................................66 ACADEMIC ASSISTANCE 67 EQUIPMENT ROOM POLICY STUDENT WELFARE 69 PREGNANCY PROTOCOL MEDIA RELATIONS 72 OTHER DEPARTMENT OF ATHLETICS INFORMATION 77 2013-14 ACADEMIC CALENDAR 80 Academic Monitoring ...................................................................................67 Tutoring .........................................................................................................67 Missed class ...................................................................................................67 Academic Requirements by Sport ..................................................................68 Other Resources ............................................................................................68 70 Student-Athlete Advisory Committee (SAAC).................................................70 Social Networking Websites Policy (Facebook, Twitter, Instagram, etc.) .......70 75 Working with the Media ...............................................................................75 Expectations .................................................................................................75 Basic Rules to Remember ...........................................................................76 Grievance Procedure......................................................................................77 Intercollegiate Athletic Council .......................................................................77 Sport Supervisors ...........................................................................................78 Athletics Assessment / Exit Interview .............................................................78 4 Dear Alaska Nanook Student-Athlete: Welcome to the University of Alaska Fairbanks and thank you for becoming part of a wonderful tradition as an Alaska Nanook. Your career objectives and athletics goals are a matter of sincere interest to Department of Athletics staff. We want you to feel at home at the University of Alaska Fairbanks, while taking advantage of every opportunity to reach your potential as a student-athlete. Our academic curriculum is well rounded and diversified, offering more than 70 fields of study. With academic programs at the bachelor, master, and doctoral levels, your choices are limited only by your imagination. This handbook is intended to provide you with an understanding of your rights and responsibilities as a student-athlete. The information contained in this book will assist you in protecting your collegiate athletics eligibility by outlining relevant NCAA, conference, and University rules. You should be aware that not all NCAA, conference, and University rules are contained in this book. If you have any questions or need additional information, please contact your coach, the Compliance Coordinator or the Faculty Athletics Representative for assistance. Your collegiate experience should be one of the most enjoyable and rewarding times of your life. The Department of Athletics wishes you every success in pursuing your goals. Have a great year and Go Nanooks! Sincerely, Dr. Gary Gray Director of Athletics 5 Section One MISSION STATEMENT AND PHILOSOPHY OF VARSITY ATHLETICS Our mission is to initiate, stimulate, and provide competitive athletic programs while promoting educational goals for the student-athlete and enhancing the image of our university. The competitive athletics program is a vital part of the educational system, the basic purpose of which is to maintain varsity athletics as an integral part of the educational program and the athlete as an integral part of the student. The University has the challenge of balancing the benefits derived from competing at the Division I and II levels and maintaining the integrity of the student-athlete. The primary function of our sports program is to provide the student-athlete with an educational, social, and physical experience that closely emulates the mission of the University. The essence of the student-athletes’ experience must adhere to the principles of sportsmanship and ethical conduct (including fair play), rules compliance and amateurism as defined by NCAA rules for athletics staff, student-athletes and institutional personnel (Constitution 2). The physical, emotional and social welfare of student-athletes including gender issues, ethnic diversity and sexual orientation related issues will continuously be an essential aspect of the process as well. Academic pursuit is the primary purpose of the University. The priorities when coaches recruit students will be academic ability, citizenship, and athletic talent – in this order. The University has chosen to compete at the Division I and II levels to maximize benefits that can be obtained with a successful athletics program. The pressure of having winning teams, producing revenue and receiving wide media exposure are intense, but they are part of the Division I and II commitment. Successful athletic teams provide local, regional, and national publicity that benefit student recruitment, stimulate alumni pride and enhance development. UAF Department of Athletics is committed to equity and will continue to provide an environment that allows individuals to express themselves at their maximum potential. 6 Section Two ORGANIZATION AND ADMINISTRATION OF VARSITY ATHLETICS NCAA and Conference Affiliation The University of Alaska Fairbanks (UAF) is a member of the National Collegiate Athletic Association (NCAA) and has conference affiliations with the Great Northwest Athletic Conference (GNAC), Western Collegiate Hockey Association (WCHA), Central Collegiate Ski Association (CCSA), Pacific Rifle Conference and Pacific Collegiate Swim Conference (PCSC). The UAF Rifle team competes as an Independent. The NCAA is the primary association that governs and controls intercollegiate athletics on the national level. The University of Alaska Fairbanks is a Division II member, and also a multi-division (Division I and II) NCAA member. Great Northwest Athletic Conference Members Alaska Fairbanks Saint Martin’s Alaska Anchorage Seattle Pacific Central Washington Simon Fraser Montana State– Billings Western Oregon Northwest Nazarene Western Washington Western Collegiate Hockey Association Members Alaska Fairbanks Ferris State Alaska Anchorage Lake Superior State Alabama-Huntsville Michigan Tech Bemidji State Minnesota State-Mankato Bowling Green State Northern Michigan Central Collegiate Ski Association Members Alaska Fairbanks Saint Cloud State 7 Gustavus Adolphus Saint Scholastica Gogebic Saint Olaf Michigan Tech Wisconsin-Green Bay Northern Michigan Patriot Rifle Conference Alaska Fairbanks U.S Air Force Academy Nevada Ohio State Texas Christian Texas-El Paso Pacific Collegiate Swimming Conference Alaska Fairbanks Azusa Pacific Biola California State-East Bay California Baptist Concordia-Irvine Fresno Pacific Olivet Nazarene Pepperdine Simon Fraser Soka California-San Diego California-Santa Cruz University of Alaska Fairbanks Sports Men’s Sports Basketball Cross-Country Running Nordic Skiing Rifle Hockey Women’s Sports Basketball Cross-Country Running Nordic Skiing Rifle Volleyball Swimming General Information Formal School Name Athletic Department Name Departmental Mailing Address University of Alaska Fairbanks Alaska or Alaska Nanooks 211 Patty Center, Fairbanks, AK 997757440 1917 11,000+ Nanooks Year Founded Enrollment Nickname 8 Mascot Colors Website Hockey Home Ice (Capacity) Basketball Home Court (Capacity) Chancellor NCAA Faculty Athletics Representative Bear Blue (PMS 286) and Gold (PMS 116) www.alaskananooks.com Carlson Center (4,595) Patty Center (2,000) Brian Rogers Dani Sheppard Key University of Alaska Fairbanks Phone Numbers Emergency (from any on-campus 911 phone) Department of Athletics 907.474.7780 Athletics Fax 907.474.5162 Athletics Ticket Office 907.474.6665 Operations / Media Relations Office 907.474.6805 UAF Main Switchboard 907.474.7211 UAF Public Safety / Campus Police 907.474.6200 Admissions Office 907.474.7500 Academic Advising 907.474.6396 Financial Aid 907.474.7256 Athletic Department Organizational Listings For all numbers listed area code and prefix are 907-474 Athletic Administration Director of Athletics Human Resources Technician Asst. AD Finance & Business Ops Asst. AD for Development/SWA Asst. AD for Athletic Travel Asst. AD for Marketing Fiscal Technician Dr. Gary Gray [email protected] Brittany Baum [email protected] Kelly Wien [email protected] Sheena Cummings [email protected] Denise Irish [email protected] Vacant Tim Bauer [email protected] 7780 7780 6870 5204 1889 6830 5945 Compliance / Academic Advising Asst. AD for Compliance Charlie Hill [email protected] Academic Advisor Andrea Schmidt [email protected] 5601 5174 Tickets and Events Asst. AD for Facilites & Events Athletic Ticket Office 6804 5977 Michelle Laska [email protected] [email protected] Operations / Media Relations Asst. AD for Ops. & Media Relations Chris Brooks Ops & Media Relations Intern Vacant Athletic Training Head Athletic Trainer Assistant Athletic Trainer Mike Curtin Amber Barlow 9 [email protected] 6805 6807 [email protected] [email protected] 6801 2435 Coaching Staff Women’s Basketball Head Coach Assistant Coach Cody Bench Amy Senefelder [email protected] [email protected] 6813 5566 Men’s Basketball Head Coach Assistant Coach Mick Durham Jon Clift [email protected] [email protected] 5937 1961 Volleyball Head Coach Assistant Coach Mallory Larranaga Jamie Foland [email protected] 1996 [email protected] 6809 Rifle Head Coach Dan Jordan [email protected] 6811 Hockey Head Coach Assistant Coach Assistant Coach Hockey Equipment Manager Dallas Ferguson Lance West Corbin Schmidt Scott Eastman [email protected] [email protected] [email protected] [email protected] 6861 6899 6828 6868 Cross Country Ski / Run Head Coach Assistant Coach Scott Jerome Joey Nunes [email protected] 6802 5534 Swimming Head Coach Assistant Coach Scott Lemley Sarit Gluz [email protected] [email protected] 6810 6817 Cheerleading Head Coach Heather Pyland [email protected] 5191 10 Section Three CAMPUS-WIDE SUPPORT SERVICES AND PROGRAMS The following is a brief overview of some of the support services offered to UAF students. These programs and/or offices help students and student-athletes alike make the transition to UAF easier and assist in achieving greater academic success while supporting the special needs of certain groups. While not all programs are represented here, student-athletes are encouraged to refer to the current UAF catalog for a comprehensive description on all UAF support services programs. ACADEMIC ADVISING AND LEARNING ASSISTANCE Academic Advising Center staff and advisors offer guidance for general studies students (undecided and exploratory), pre-major, non-degree students and students in transition from a declared major to another degree program. The Center also serves as a clearinghouse for general university and degree information. Academic advisors also help students with information about non-traditional credit options like credit for prior learning and pre-professional academic programs like veterinary science, law, dentistry or pharmacy. The Academic Advising Center, in cooperation with other departments, sponsors student success workshops on a wide variety of special topics including study skills, deciding on a major and overcoming math anxiety. Staff at the Academic Advising Center can provide academic support with reference materials, referrals, and study assistance to build and refresh knowledge in English, math, reading, science and writing. Staff can also help students discover their interests, abilities and aptitudes using software programs, tests and other tools and assessments that provide guidance about careers and academic majors. These programs are available to students at no charge. Contact the Academic Advising Center at 509 Gruening Building, 907-474-6396, toll free at 1-888-823-8780 or via e-mail at [email protected]. Specific information for students, including degree program worksheets, can be found on the web at www.uaf.edu/advising/. ACADEMIC COMPUTING The Office of Information Technology manages campus-wide academic computing, IT security and networking. OIT provides IT consulting, training seminars, programming support, web coordination and software license management. OIT issues all students, faculty and staff e-mail addresses. Contact the Support Center Help Desk at 907-4508300 for more information on how to obtain, access or forward e-mail accounts or for other computing support. Desktop computers are available in open labs in the Bunnell Building, Rasmuson Library and the Moore-Bartlett-Skarland residence hall complex. There are also numerous departmental computer labs available for student use. Check with the school or college regarding access, user fees, available software and hours of operation. UAF encourages students to bring their own computer to school. For hardware and software recommendations, contact the Help Desk at 907-450-8300, via e-mail at [email protected] or visit online at www.alaska.edu/oit/sc/. Students, faculty and 11 staff may purchase personal computers and software at educational discounts from the UA Technology Center at 907-474-6463, or online at www.computersales.uaf.edu. ACADEMIC RECORDS, REGISTRATION AND GRADUATION The Registrar's Office provides services including registration, academic records support, academic policy interpretation, classroom scheduling, degree audits, graduation certification and transcript processing. Students may access services (i.e., registration, grades and unofficial transcripts) through UAOnline at http://uaonline.alaska.edu. The Registrar's Office is located on the first floor of Signers' Hall, 907-474-6300, 1-877-474-6046 (toll-free), 474-7097 (fax), e-mail [email protected] and online at www.uaf.edu/reg/. ALUMNI ASSOCIATION The UAF Alumni Association is an active network of graduates and former students who support the university and broadly advocate on its behalf. The association offers scholarships and sponsors various campus events and projects. The association's Alumni Mentor program assists students with degree program and career planning. Through the Alumni Association, students have the opportunity for lifelong involvement with UAF and their former classmates. Call 1-800-770-ALUM or 907474-7081, or visit www.uaf.edu/alumni/ for more information. ASUAF The Associated Students of the University of Alaska Fairbanks is located in the Wood Center, and all students enrolled in 3 or more credits are ASUAF members. ASUAF runs service departments and programs dedicated to the interests and welfare of UAF students. ASUAF represents UAF students to the university administration, the board of regents and the Alaska Legislature. Officers of ASUAF are selected by the student body in elections held every fall and spring semester. For information, visit ASUAF online at www.asuaf.org, or by phone at 907-474-7355. CAREER SERVICES UAF Career Services provides career counseling, information on graduate schools and job search assistance for students, alumni, staff and faculty. The department administers interest and personality assessments such as the Strong Interest Inventory and the Myers-Briggs Type Indicator. Career Services staff will review resumes and cover letters either during office visits or through UAFCareerConnect, a new online resource for students, alumni and employers. Employment, internships, and on-campus job information is available through the department. UAF students and alumni opportunities to network with employers and explore careers include on-campus recruitments, career weeks focused on specific fields, and job fairs where students can apply for full-time employment and internships with local, statewide and national employers. UAF Career Services is located on the first floor of the Eielson Building. For more information contact us at 907-474-7596, e-mail [email protected], or visit online at www.uaf.edu/career/. 12 CONTINUING EDUCATION UAF's Tanana Valley Campus offers training and continuing education programs designed to meet employment needs in the trades and professions. In response to individual and community demands, TVC provides academic short courses, non-credit workshops, supervisory skill seminars for local businesses and agencies, and general programs for cultural enrichment. Continuing education units are not considered when calculating enrollment status for the semester. Contact the TVC center for professional development at 907-455-2858 for more information. Working with other UAF colleges and schools, TVC also provides academic courses during evening hours and on weekends at locations both on and off the Fairbanks campus. Alternative course meeting times and locations are designed to meet the needs of working adults and other students whose commitments to jobs, community or family do not allow them to participate in regular semester-based programs. Some courses are delivered through video, computer programs and the Internet-based Blackboard, allowing students to progress at their own pace. Students can fulfill general university requirements for the baccalaureate degree through night, weekend and distance-delivered courses. TVC also serves the non-degree student with evening courses for general interest. For information, contact the Tanana Valley Campus at 907-455-2800 or 907-455-2877 (TTY and voice). DEVELOPMENTAL EDUCATION The mission of developmental education at UAF is to make educational opportunity and success possible for all students by developing the skills and attitudes necessary to achieve academic excellence and student success, and develop lifelong learning skills. Developmental education courses prepare students for university academic and vocational/technical programs by improving skills in math, writing and reading. Study skills classes prepare students to successfully negotiate the university experience. A student's need for developmental education courses is determined by high school transcripts, test scores, other achievement data and discussions with counselors, advisors and instructors. Students may also take developmental education courses when they want to improve their skills or proficiency. There are three categories of developmental education courses: developmental math, developmental English (writing skills), and developmental studies (reading and study skills). Descriptions of developmental education classes are listed in the courses section under developmental math, developmental English and developmental studies. For more information, contact the Department of Developmental Education offices at 907-474-1112. DISABILITY SERVICES The Disability Services program, located in 208 Whitaker, provides services to students with documented disabilities. Its goal is to ensure equal access to educational opportunities at UAF. Academic accommodations are free of charge and available to any student who qualifies as an individual with a disability and is enrolled in at least one credit hour. Disability Services maintains adaptive computer workstations at several places on campus for students with disabilities. Workstations include voice-activated software, 13 screen enlargers and screen readers. UAF has an accessible shuttle bus service equipped with a wheelchair lift for transportation on campus. Most campus buildings, and some student residence halls, are accessible. For more information contact the director of Disability Services at 907-474-5655 or 907-474-1827 (TTY), e-mail [email protected], or online at www.uaf.edu/disability/. GENERAL STUDIES AND PRE-MAJOR Students pursuing a bachelor's degree who haven't declared a major or haven't decided which major to pursue are admitted as general studies students. General studies students usually take courses required for the university core curriculum. Many of these courses are the same for all majors and allow you to make progress toward completing degree requirements, while at the same time investigating subject areas that may help you choose a major or career. General studies students work with advisors in the Academic Advising Center who encourage exploring, selecting and committing to an appropriate major. All degree-seeking students eventually must declare a major — there's no degree program associated with general studies. To declare a major, simply complete a change of major form available from the Registrar's Office or online at http://www.uaf.edu/reg/forms/change_major.pdf. Regardless of when you submit the form, your new major becomes effective the beginning of the upcoming fall or spring semester. General studies students with 75 or more earned credits must declare a major prior to registration. Students participating in the Western Undergraduate Exchange program cannot major in general studies. For more information about general studies, contact the Academic Advising Center, 907-474-6396 or toll-free at 1888-823-8780. Students admitted in pre-major standing have not met the admission requirements for bachelor's degrees, but are intending to major in a bachelor's degree. As a baccalaureate-intended student, you will generally work with advisors in the Academic Advising Center, Rural Student Services or a community campus, but it is helpful to also contact the department of your intended major as well. Because not all requirements for immediate admittance to a baccalaureate degree will have been met, pre-major students will work with an advisor to determine the best selection of courses to pursue. Students who are in good standing and have completed 14 credits at the 100level or above with a C grade average (2.0) or better, of which 9 credits must satisfy baccalaureate core requirements, will be changed to major status. Students will be notified of their change of status and the Registrar’s Office will be informed. Academic assistance and actions are processed the same as for general studies students. HEALTH AND COUNSELING At the Center for Health and Counseling, students may receive health care, counseling, substance abuse evaluation and referral, health education and assistance with health insurance. Students must pay the health center fee to be eligible for these services. The medical staff provides primary health care and referrals for specialty medical services when appropriate. General office visits for illness and injury are provided at no charge. Physical examinations, medications, laboratory services and medical supplies are provided at reduced cost. Students should call for appointments. Urgent care appointments are available when necessary. 14 The counseling staff offers individual, group and crisis intervention counseling. Counselors, all with graduate-level training, assist with a variety of personal and interpersonal issues. Students are encouraged to schedule appointments. Students in emergency situations are usually seen the same day. The counseling staff also provides specialized evaluation and referral for alcohol and other drug problems at no charge when requested on a voluntary basis. There is a charge for mandatory evaluations. Professional staff provides information, health education and referral for individuals and groups seeking to maintain or improve upon physical and mental health. The Student Health Insurance program is administered through the center. An insurance coordinator is available to answer questions about policy coverage and to assist with information about how to file claims. The Center for Health and Counseling, located on the second floor of the Whitaker Building, is open weekdays during the regular academic year. For more information, call 907-474-7043 or 474-7045 (TTY), fax 907-474-5777, e-mail [email protected], or visit online at www.uaf.edu/chc/. LIBRARIES The Elmer E. Rasmuson Library, with more than 1.1 million volumes, is the largest library in the state. The building was recently renovated and offers wireless networking and walk-up ports, as well as designated quiet study spaces with natural lighting, group study rooms and a secure 24-hour study space with an open-access computer lab. The library offers extensive reference and instructional services for students. Library faculty and staff help students conduct library research using UAF online and print databases and collections. The library information and research course, LS F101, is part of the core curriculum and provides students with an introduction to effective methods of identifying, locating and evaluating information resources. Online catalogs and databases provide access to library resources at UAF, UA system libraries and libraries nationwide. Rasmuson Library's website serves as a gateway to more than 170 online resources with broad coverage in the sciences, humanities and social sciences, management, and engineering. Web-based indexes and collections link to full-text articles from more than 20,000 periodical titles. Additional web-based resources include reference tools, electronic books, specialized sources for arctic and polar information and indexes to special formats such as government documents and dissertations. Rasmuson Library is a federal documents depository, receiving 40 percent of the materials published by the U.S. Government Printing Office. Special collections in the library include the internationally recognized Alaska and Polar Regions collections, covering books, periodicals, archival documents, manuscripts, historical photographs, film, oral histories and maps. APR hosts Alaska's Digital Archives and continues to digitize archival materials in an effort to make more specialized materials available to the public. The BioSciences Library, in the Arctic Health Research Building on UAF's West Ridge, is a branch of the Rasmuson Library which provides substantial resources in the life sciences and services. Both libraries provide interlibrary service for materials not 15 owned by UAF libraries. Electronic document delivery for materials in the collections is available for students, faculty and staff. For Rasmuson Library information, call 907-474-7481, e-mail [email protected], or visit online at http://library.uaf.edu. For BioSciences Library information, call 907-4747442, e-mail [email protected], or visit online at http://library.uaf.edu/biosci/. MULTICULTURAL AFFAIRS AND DIVERSITY The Office of Multicultural Affairs and Diversity seeks to create an environment of cultural sensitivity and appreciation of all the cultures represented on our campus. The office coordinates cross-cultural programs to promote diversity, offers advice and assistance, tutoring and peer mentoring, and a network of academic and personal support for students. The Office of Multicultural Affairs and Diversity serves as a “home away from home” and a hub for student clubs such as the Black Awareness Student Union, Latin, Arctic Aka Dondo and many other cultural clubs at UAF. All students are welcome to participate in its activities and use its resources. The office is located in 110 Eielson Building and can be reached by calling 907-474-7300, fax 907474-5381 or via e-mail at [email protected]. MYUA PORTAL MyUA is an Internet portal, which is a customizable website for students, staff and faculty at UAF and throughout the university system. Accessible from UAF's home page, the portal requires a single user ID and password for accessing many UAF and other university online information sources and services. Once you are logged in to the portal, information specific to you will be displayed. You will have access to various online resources, including UAOnline, Blackboard, a web calendar system, personal and university announcements and more. For more information contact [email protected] or visit http://myua.alaska.edu. NEW STUDENT ORIENTATION PROGRAM The goal of New Student Orientation is to help incoming students establish a foundation for success. Orientation is required for all first year baccalaureate degreeseeking students entering UAF with less than 30 credits. The program is also required for all E.D.G.E. students (first year students under 20 who are living on campus and entering with fewer than 20 credits), incoming international students and UA Scholars. All students new to UAF are strongly encouraged to attend. New Student Orientation features a variety of workshops and activities to address the needs of incoming students, including campus tours, meetings with faculty and staff, numerous campus resource seminars and many fun events. Fall semester orientation includes the popular and free Family Orientation. Fees are $75 per student for fall orientation and $35 for spring. For more information, contact the Office of New Student Orientation at 907-474-1103, or visit online at www.uaf.edu/orientation/. OUTDOOR ADVENTURES Outdoor Adventures is an outdoor education and recreation program which provides individuals and groups an opportunity to participate in all types of outdoor adventure activities such as backpacking, day hikes, canoeing, sea kayaking, rock climbing and white water rafting in the summer and snowshoeing, cross country skiing, dog 16 mushing, ice climbing, winter camping and cabin trips in the winter. Outdoor and snow equipment are also offered within Outdoor Adventures. For more information, contact Outdoor Adventures at 907-474-6027 or visit online at www.uaf.edu/woodcenter/outdoor. POLAREXPRESS IDENTIFICATION CARD The PolarExpress card is the official UAF photo identification card used by students, staff and faculty for access to UAF facilities and to make purchases. The PolarExpress card is your identification to check out library books, vote in student elections and to access health and other student services. The card's magnetic stripe holds a unique key that provides secure access to residence halls, laboratories and the Student Recreation Center. You can deposit money into your PolarExpress account and use the card to pay for goods at all dining services locations, vending machines, photocopiers, the Wood Center counter and the bookstore. For PolarExpress card information, call 907-474-7657 or visit online at www.uaf.edu/fyexprss/. POST OFFICE The full-service campus post office is open 10 a.m. – 4 p.m., Monday – Friday. Located in 107 Constitution Hall, the post office provides postal boxes for students wishing to receive mail on campus. Rent of $45 per semester per box is collected by the post office. When leaving UAF permanently, students are expected to close their box, return the key and provide a forwarding address or the box will be closed and mail returned. Post office boxes are for individual or family use, they are not to be shared with other students. Mail not addressed to the box holder will be returned. U.S. Postal Service mail is delivered to box holders only through their post office boxes; UPS and FedEx will deliver to the Residence Life Office. There is a $15 charge for replacing a lost box key. Keeping your mailing address up to date will avoid delays and errors in the delivery of your mail. For more information or to open a post office box, e-mail [email protected], call 907-474-7215, fax 907-474-7884 or write UAF Campus Post Office, P.O. Box 750100, Fairbanks, AK 99775-0100. STUDENT AND ENROLLMENT SERVICES The Division of Student and Enrollment Services provides student-centered programs and services designed to assist students in achieving their personal, academic and career goals. In collaboration with the academic deans, we lead the university in recruiting a diverse student body. With the creative use of ongoing assessment, we support and develop programs and communities that contribute to the retention, success and leadership development of students. The vice chancellor's office is a resource and referral center where any student who does not know where to look for a solution to a problem within UAF will find assistance. Student and Enrollment Services departments include Admissions, Financial Aid, Judicial Services, Career Services, Center for Health and Counseling, 17 Disability Services, Freshman and Transfer Services, Orientation, the Wood Center, Student Activities, Residence Life, the Registrar's Office, Student Leadership Development, Upward Bound and ASUAF. For more information contact Student and Enrollment Services, 514 Gruening Building, e-mail [email protected], call 907-4747317 or visit online at www.uaf.edu/ses/. STUDENT SUPPORT SERVICES Student Support Services--funded by a federal TRiO grant from the US Department of Education--provides low income, first generation college students and/or disabled students with opportunities for academic development, assists with college requirements, and serves to motivate students towards the successful completion of their degree program. All program services are free and include tutoring, instruction in mathematics and study skills, academic advising and mentoring, cultural and social engagement, a loan program for laptop computers and other media, and direct financial assistance to qualified participants. Participants must be U.S. citizens or permanent residents, enrolled in at least 6 credit hours and intend to obtain a bachelor's degree to qualify. For information, contact Student Support Services in 512 Gruening Building, 907-4746844, e-mail [email protected] or visit www.uaf.edu/sss/ for an application. SUMMER SESSIONS AND LIFELONG LEARNING UAF Summer Sessions offers a wide variety of academic opportunities. Courses are open to undergraduate and graduate degree-seeking students, community members and qualifying high school students. Summer programs begin with MAYmester, a twoweek intensive term where students can earn up to 3 credits and continue with 12 weeks that are divided primarily into two six-week terms. In addition to academic programs, weekend focus classes respond to the special interests of the community. Summer Sessions sponsors the Earn and Learn program, which offers summer employment to any student (16 years or older) taking 6 or more credits. As a student worker, payroll deduction can be used to pay for tuition, fees and books. In addition, educational opportunities for youth include the Music Academy, Visual Arts Academy, the Alaska Summer Research Academy, Spanish Camp and Culinary Arts Camp as well as several sports and recreation camps. Each summer the UAF campus hosts special events, guest speakers, concerts, the Alaska Book Festival, the Fairbanks Summer Arts Festival and the Fairbanks Shakespeare Theatre. Summer Sessions and Lifelong Learning also encompasses year-round domestic and international travel study programs as well as educational travel programs within the state; the Osher Lifelong Learning Institute which draws on the experience and talents of older adults (50 years +) in the Fairbanks area to offer new opportunities for continued learning; and WINTERmester, a two-week intensive semester at the beginning of January. For information, contact Summer Sessions, 216 Eielson Building, by phone at 907- 18 474-7021, toll-free at 1-866-404-7021, e-mail [email protected] or online at www.uaf.edu/summer/. TESTING SERVICES As a national test center, UAF Testing Services administers paper-and-pencil and computer-based exams. The office advises UAF students, prospective students and the community on national testing matters for college admissions and placement and for career and professional certification. Testing Services also coordinates credit by examination for local tests and for the College Level Examination Program (CLEP). The office also does private proctoring. For more information and registration materials, visit Testing Services in 211 Gruening Building, call 907-474-5277, e-mail [email protected], or visit online at www.uaf.edu/testing/. WOMEN’S CENTER The UAF Women's Center provides resources and support to women students, faculty, staff and women in the UAF community as they pursue individual and collective goals. The center strives to create an atmosphere in which all people are free to affirm and celebrate their differences, including but not limited to differences of gender, race, sexual orientation, class, age, religion and physical and mental ability. Additionally, the center strives to ensure that UAF fulfills its mission and goals related to the education of women. In accordance with UAF's mission statement and strategic plan, the Women's Center exists to educate the university and the community about genderrelated issues and thus enhances the possibility of fulfilling the university's goal to establish “a culturally diverse environment that values and promotes equal treatment of sexes, races and cultural and ethnic groups” throughout our community. For more information, call 907-474-6360, e-mail [email protected], or visit online at www.uaf.edu/uafwomen/. WOOD CENTER The William Ransom Wood Center, under the Division of Student and Enrollment Services, is the focal point of campus activities and services available to the university and Fairbanks community. Services available at Wood Center include event scheduling, campus information, dining facilities, a television area, meeting rooms, laundry and shower facilities, and a recreation area with pool tables, video games and a bowling alley. Wood Center also has the campus lost and found center, an automated teller machine, tickets to cultural and sporting events and a branch of the Spirit of Alaska Federal Credit Union. Wood Center is home to the Student Activities Office and Nanook Traditions. Student Activities organizes events designed to entertain, educate and inspire the UAF community. Nanook Traditions are among UAF's most highly anticipated annual events. These include the Starvation Gulch bonfires in September, International Education Week in November, Winter Carnival in March and Nanook SpringFest in late April. Explore Alaska's wild frontier by joining an Outdoor Adventures excursion. Outdoor Adventures organizes a variety of outings such as hikes, white-water raft trips and rock climbing excursions. We also offer courses such as ice climbing, sea kayaking and 19 wilderness leadership. Outdoor Adventures rents equipment including backpacks, canoes, cross-country skis and much more. Visit Outdoor Adventures in the Wood Center or online at www.uaf.edu/woodcenter/outdoor/ for more information. The UAF Leadership Program provides opportunities for students to learn about and practice leadership skills. Student leaders are recognized through the Emerging Leader Scholarship, the Nanook Leaders Celebration and graduation with leadership honors. The Leadership Program also serves as a clearinghouse for other leadership opportunities on and off campus, and is home to a community service outreach program offering service opportunities and connections to agencies needing volunteers. The Leadership Program office is located in 101I Wood Center or online at www.uaf.edu/woodcenter/leadership/. More than 100 student organizations are active on campus, including clubs, honor societies and Greek life organizations. Membership in a student organization can help you make social connections. It can also help in career and leadership development and enhance your resume. Each semester a student organizations fair provides an opportunity to learn more about these diverse groups. You can also contact the Leadership Program office to learn more about UAF student organizations. The Wood Center Pub offers evening entertainment for those 21 and over with live music, an open mic night, movies, trivia games and dance lessons. Special events include theme nights, beer and wine tastings, comedy performances, casing night and more. For more information on these services and programs, call 907-474-7037 or visit online at www.uaf.edu/woodcenter/. 20 Section Four ETHICAL CONDUCT Definition of “Student-Athlete” for Purposes of the Student-Athlete Code of Conduct A student becomes a student-athlete when his/her enrollment is solicited by a member of the athletics staff and/or other representatives of athletics interest with a view toward the student’s ultimate participation in the intercollegiate athletic program. Walk-on students become student-athletes when the student reports for an intercollegiate squad and his/her name is entered on the athletic file. It is important that this distinction be made as it indicates the point at which you, as a student, must adhere to the student-athlete code of conduct. Student-Athlete Code of Conduct Participating in intercollegiate athletics at the University of Alaska Fairbanks is a privilege. In order to retain that privilege, student-athletes are expected to demonstrate good sportsmanship, honesty, integrity and respect for others, and to abide by all university policies, team rules, the rules and policies of the NCAA and the Great Northwest Athletic Conference, as well as all state and federal laws. Student-athletes, as representatives of the University, are among the most visible students on campus and in the community. Because of America’s fascination with sports and the athletes who participate in them, a unique platform exists to be a role model, mentor or spokesperson. The University, the Department of Athletics, and student-athletes all benefit from this exposure. However, this platform brings with it a set of privileges and responsibilities. Personal conduct by student-athletes, both on and off campus, becomes public knowledge. Therefore, the Department of Athletics has adopted a standard of ethical conduct and behavioral expectations for all student-athletes at UAF. A student-athlete will be a responsible citizen who both achieves academically and performs athletically. Violation of any of the following codes of conduct is a significant event and will result in disciplinary action. OBLIGATIONS AS A STUDENT Your general obligation as a student is to make satisfactory progress toward a degree and to graduate from UAF. As an academic institution, UAF exists to create and disseminate knowledge for the betterment of humanity. Consistent with this goal, your primary aim as a student should be to use your talents to obtain an education and earn a degree. While time commitments are demanding during your athletic season, you should never lose sight of the goal of completing requirements for a degree. When you graduate from UAF, we want you to be proud of those academic achievements, which will allow you to pursue a satisfying career. In order to carry out your general obligation as a student, you must: 1) Maintain academic eligibility: In order to participate in athletics, you must remain in good academic standing as defined by UAF. Staying academically eligible requires you to take at least 12 credits per semester, complete specific 21 progress-toward-degree requirements, be in good academic standing at all times (2.00 GPA or higher) and by the time you begin you fifth semester of enrollment, declare a major which will lead to a bachelor’s degree. Please note that NCAA Bylaw 14 and UAF Policy stipulate the following: Division II Sports Only: a) b) c) d) Complete 24 credits each year with 18 credits completed during the fall and spring semesters (known as the “24 hour rule”) OR complete an average of 12 countable credits for each full-time semester of college attendance). Complete six-semester hours of countable credit the preceding regular academic term in which the student-athlete was enrolled full-time (known as the “6 hour rule”). Earn at least 75 percent of the minimum number of semester hours required for progress toward degree during the regular academic year with a maximum of 25 percent earned during the summer (known as the “75/25 rule”). Earn a minimum 2.000 GPA both in your previous semester (summer included) AND overall. Division I Sports Only: a) b) c) d) 2) A student-athlete who is entering his or her fifth semester of full-time collegiate enrollment shall have completed successfully at least 40 percent of the course requirements in the student's specific degree program. A studentathlete who is entering his or her seventh semester of collegiate enrollment shall have completed successfully at least 60 percent of the course requirements in the student's specific degree program. A student-athlete who is entering his or her ninth semester of collegiate enrollment shall have completed successfully at least 80 percent of the course requirements in the student's specific degree program. The credits used to meet these requirements must have been earned in the student's specific degree program. Satisfactory completion of six-semester hours of countable credit the preceding regular academic term in which the student-athlete was enrolled full-time (known as the “6 hour rule”). Earn at least 75 percent of the minimum number of semester hours required for progress toward degree during the regular academic year with a maximum of 25 percent earned during the summer (known as the “75/25 rule”). Earn a minimum 2.000 GPA both in your previous semester (summer included) AND overall. Maintain eligibility to practice and compete: In order to be eligible to practice and to compete, you must always be enrolled in at least 12 credits. If a studentathlete drops below 12 credits at any time, he or she will be withheld from practice and competition until the situation is rectified. If you are in your last semester of school, you may take the number of credits that are required for your graduation (which may be below 12). If this is the case, your advisor must provide to the Compliance Officer written documentation attesting that you need fewer than 12 credits to earn your declared degree and are enrolled in the specific credits necessary. See the Compliance Officer for these procedures. 22 3) Attend class: There is a direct correlation between classroom attendance and academic success. Accordingly, class attendance is mandatory for all studentathletes enrolled at UAF and participating in NCAA regulated sports. If you miss class due to unexcused class absences, you may be subject to missing contests or removal from team. 4) Inform professors of expected absences due to official athletic events: Professors are usually more than willing to assist you in resolving a conflict when advance notice is given. At the beginning of every semester, you will be given a “Missed Class Form” which will show the dates you will miss class due to official athletic events. It is your responsibility to provide this form to your professors during the first week of class. Do NOT just hand the form to your professors, get their signatures, and then leave; instead, set up a meeting with each of your professors. Go to the meeting with a copy of your competition/travel schedule and the syllabus for your class, and then discuss with your professor exactly what his or her expectations for you are throughout the semester. Map out a plan, in writing, for how you will make up lost class time and/or late or missing assignments and exams. Remember that YOU are responsible for following that plan and completing any work missed during your absence as soon as possible OBLIGATIONS AS AN ATHLETE Your general obligation as an athlete is to represent responsibly and with integrity the people, values, and traditions associated with UAF. The athletic program is a highly visible component of UAF. As a student-athlete, your attitudes, actions and statements are constantly in the public eye and reflect directly on yourself, your team, and the University. Because of the public visibility of the athletic program, you have a special responsibility in representing the University. As an athlete, you are responsible for obeying the rules and regulations of the Department of Athletics, which include those of the NCAA. In order to carry out your general obligation as an athlete, you must, at a minimum: 1) 2) 3) Display good sportsmanship: You are expected to conform to established guidelines of sportsmanlike conduct in intercollegiate athletic competition, both on and off the playing field/court/ice/trails/etc. Sportsmanlike conduct includes showing respect toward all who are in attendance at an athletic event: officials, coaches, athletes, opponents, spectators, and the media. Unsportsmanlike conduct includes inappropriate language or gestures, or any action that demeans, physically intimidates or endangers others. Know, follow and be accountable for NCAA Rules: These rules include knowing what constitutes permissible awards, benefits and expenses, as well as rules regarding complimentary tickets, hosting a prospective student-athlete, maintaining amateur athletic status, gambling, bribery and dealing with sports agents, alumni, or other supporters of Alaska Athletics programs, and academic eligibility. The Division I NCAA Manual is available for free online at http://www.ncaapublications.com/p-4284-2013-13-ncaa-division-i-manual.aspx. The Division II NCAA Manual is available online at http://www.ncaapublications.com/p-4285-2013-2014-division-ii-manual.aspx. Protect your health: In addition to fulfilling the stringent training requirements of your sport, you must exercise special care to avoid the use of non-therapeutic drugs as well as the excessive consumption of alcohol, which can be harmful to you and others. The Department of Athletics upholds and enforces NCAA 23 4) regulations regarding substance abuse. Do not take drugs that have not been prescribed by a physician. If your doctor prescribes a drug that appears on the NCAA prohibited list, you must notify the athletic training staff immediately. Obey team rules and policies: Your coaches have established rules and policies for guiding your success as a member of an athletic team. You are expected to follow their guidance and develop the ability to work well with others on your team. OBLIGATIONS AS A COMMUNITY MEMBER Your obligations extend beyond the classroom and the athletic competition surface. Like other students at UAF, you are a member of several communities. You are a member of UAF’s general community, the residential community and the local, state and federal communities. Each of these communities expects its members to exhibit respectful and lawful behavior. As a member of these communities, you have no special rights or privileges that exempt you from penalty. If you violate their policies, rules and laws, you will be accountable for your actions. In order to carry out your general obligation as a member of these communities, you must: 1) 2) 3) Obey residence halls policies and regulations: As a member of UAF’s residential community, you are expected to comply with the policies and regulations governing students who live in the residence halls. These rules include those stated in the Resident Handbook (see section entitled “Student Rights and Responsibilities”) as well as those stated in separate publications issued annually to resident students by the Department of Residence Life. Obey all federal, state and city laws: Any UAF student who violates the law may incur penalties imposed by civil authorities. Remember, as a student-athlete, you are visible within the community. You should make conscious effort to avoid “being in the wrong place at the wrong time”. Use good judgment. Know and follow the “UAF Student Code of Conduct”: These rules of conduct apply to all UAF students and include the Sexual Misconduct Policy which is located on the UAF website (http://www.uaf.edu/uafwomen/swhatrights.htm). Additional Applicable Codes of Conduct As a UAF student, you are subject to the University’s Student Code of Conduct in addition to team-specific, departmental, conference and NCAA rules and regulations. In short, each of these regulations require that you choose behaviors that contribute to the University’s mission and purpose of providing and maintaining a safe and healthy living and learning environment for students, faculty and staff. Each code of conduct provides as follows: UAF Student Code of Conduct In accordance with Board of Regents' Policy 09.02.01, UAF will maintain an academic environment in which the freedom to teach, conduct research, learn, and administer the university is protected. Students will enjoy maximum benefit from this environment by accepting responsibilities commensurate with their role in the academic community. The principles of the Code are designed to facilitate communication, foster academic integrity, and defend freedoms of inquiry, discussion, and expression among members of the university community. 24 UAF requires students to conduct themselves honestly and responsibly, and to respect the rights of others. Conduct that unreasonably interferes with the learning environment or that violates the rights of others is prohibited. Students and student organizations will be responsible for ensuring that they and their guests comply with the Code while on property owned or controlled by the university or at activities authorized by the university. Disciplinary action may be initiated by the university and disciplinary sanctions imposed against any student or student organization found responsible for committing, attempting to commit, or intentionally assisting in the commission of any of the following prohibited forms of conduct: A. B. C. D. E. F. G. H. I. J. K. L. Cheating, plagiarism, or other forms of academic dishonesty; Forgery, falsification, alteration, or misuse of documents, funds, or property; Damage or destruction of property; Theft of property or services; Harassment; Endangerment, assault, or infliction of physical harm; Disruptive or obstructive actions; Misuse of firearms, explosives, weapons, dangerous devices, or dangerous chemicals; Failure to comply with university directives; Misuse of alcohol or other intoxicants or drugs; Violation of published university policies, regulations, rules, or procedures; or Any other actions that result in unreasonable interference with the learning environment or the rights of others. This list is not intended to define prohibited conduct in exhaustive terms, but rather to set forth examples to serve as guidelines for acceptable and unacceptable behavior. Honesty is a primary responsibility of you and every other UAF student. The following are common guidelines regarding academic integrity: A. B. C. Students will not collaborate on any quizzes, in-class exams, or take-home exams that will contribute to their grade in a course, unless permission is granted by the instructor of the course. Only those materials permitted by the instructor may be used to assist in quizzes and examinations. Students will not represent the work of others as their own. A student will attribute the source of information not original with himself or herself (direct quotes or paraphrases) in compositions, theses and other reports. No work submitted for one course may be submitted for credit in another course without the explicit approval of both instructors. Alleged violations of the Code of Conduct will be reviewed in accordance with procedures specified in regent's policy, university regulations and UAF rules and procedures. For additional information and details about the Student Code of Conduct, contact the Dean of Student Services or web www.alaska.edu/bor/ or refer to the student handbook that is printed in the back of the class schedule for each semester. Students are encouraged to review the entire code. 25 GNAC Code of Behavior In upholding and acting upon the principles, traditions and responsibilities enunciated in the Great Northwest Athletic Conference Statement of Philosophy, the Conference expects, and will insist upon, maintenance of commendably respectable standards of decorum and personal deportment of all players, coaches, officials and spectators at Conference contests. In this regard, Referees are recognized as fully in charge of such events, with full and undeniable authority to sustain such standards and take whatever enforcement or disciplinary actions, including declaration of game forfeiture, as are necessary and appropriate. Specifically; threatening, disruptive, unsportsmanlike, disrespectful, violent, harassing, and/or seriously distracting behavior will not be tolerated. In implementing this policy, the senior game official should, at the beginning of each game, clearly outline with the team captains and coaches the standards of behavior and decorum that will be upheld and enforced. As a matter of Conference policy, all referees have the full support of the Conference Commissioner’s authority, as authorized by the Management Council and CEO Board. The Great Northwest Athletic Conference wishes to exemplify behavior of a kind that will deserve and command the respect and support of the public and campus communities which they represent and with which they relate, as well as the NCAA at large. NCAA Guidelines A. In addition to the expectations of the University, the NCAA has specific guidelines for unethical conduct. You must compete with honesty and sportsmanship at all times so that you represent the honor and dignity of fair play [NCAA Bylaw 10.01.1]. NCAA Bylaw 14.01.3.3 states that a prospective or enrolled student-athlete who is found to have engaged in unethical conduct shall be ineligible for intercollegiate competition in all sports. Unethical conduct consists of, but is not limited to: 1. 2. 3. 4. 5. 6. 7. 8. Refusal to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or your institution; Fraudulence in connection with entrance or placement examinations; Engaging in any athletics competition under an assumed name or with intent otherwise to deceive; Dishonesty in evading or violating NCAA regulations; Knowingly furnishing the NCAA or the individual’s institution false or misleading information concerning the student’s involvement in or knowledge of matters relevant to possible violation of NCAA regulations; Knowledge and/or involvement in arranging for fraudulent academic credit or false transcripts for a prospective or an enrolled student-athlete; Knowledge and/or involvement in offering or providing a prospective or an enrolled student-athlete an improper inducement or extra benefit or improper financial aid; Receipt of benefits by an institutional staff member for facilitating or arranging a meeting between a student-athlete and an agent, financial advisor or a representative of an agent or advisor; 26 9. Providing information to individuals involved in organized gambling activities concerning intercollegiate athletics competition; 10. Soliciting a bet on any intercollegiate or professional team; 11. Accepting a bet on any team representing the institution; or 12. Participating in any gambling activity that involves intercollegiate athletics and professional sporting events, through sports wagering, a bookmaker, a parlay card or any other method employed by organized gambling [Bylaw 10.3]. 27 Section Five PROHIBITED CONDUCT Every student-athlete is obligated to report his or her violations of the Code of Conduct or any NCAA rules to his or her Head Coach, the Compliance Officer, or the Director of Athletics within 24 hours of such violation. This obligation is in effect year-round, including during semester and summer breaks. Prohibited Conduct includes: Academic Dishonesty: The Department of Athletics expects student-athletes to engage in all academic pursuits in a manner beyond reproach. Offenses against academic honesty are any acts that would have the effect of unfairly promoting or enhancing one’s academic standing, including cheating, plagiarism, and knowingly permitting or assisting any person in the commission of an offense of academic dishonesty. Honesty is a primary responsibility of you and every other UAF student. The following are common guidelines regarding academic integrity: 1. Students will not collaborate on any quizzes, in-class exams, or take-home exams that contribute to their grade in a course, unless the course instructor grants permission. Only those materials permitted by the instructor may be used to assist in quizzes and examinations. 2. Students will not represent the work of others as their own. A student will attribute the source of information not original with himself or herself (direct quotes or paraphrases) in compositions, theses, and other reports. 3. No work submitted for one course may be submitted for credit in another course without the explicit approval of both instructors. Sexual Misconduct: The term sexual assault, as used by the University of Alaska Fairbanks, encompasses the legal definitions of sexual assault contained in the Alaska state statutes. This definition includes, but is not limited to, rape, acquaintance or date rape, as well as rape by a stranger. Sexual assault is defined as sexual misconduct that is forced or coerced against the will of the victim. This type of threat may involve physical violence, coercion, or the threat of harm. The same definition applies regardless of whether the assailant is a stranger, friend, or a casual acquaintance. Sexual harassment is defined by University of Alaska Board of Regents policy as "unwelcome sexual advances or requests for sexual favors by a member of the campus community when the assailant uses, threatens to use or implies that submission to or rejection of such conduct will have an impact on employment or academic decisions affecting the victim." Student to student sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, and/or other verbal and physical conduct of a sexual nature which has the effect of interfering with an individual's living/working environment and creating an intimidating, hostile, or offensive living or academic environment. Harassment, sexual harassment, assault, sexual assault, stalking and hate crimes are of critical concern to the university community. If you believe that you are a victim of any of these prohibited behaviors, or want to report knowledge of such conduct, you should first notify your coach. You may also contact the Director of Athletics, 28 Compliance Officer, Senior Woman Administrator (SWA), or Faculty Athletic Representative. If it is not resolved you can contact any of the following resources: University Resources Associate Dean of Students 474-7317 Women’s Center 474-6360 Police Department 474-7721 Residence Hall Director 474-7247 Director of Human Resources 474-7700 University EEO officer 474-6600 Center for Health and Counseling 474-7043 Hazing and Initiation Activities: All forms of hazing on the part of any individual, group or organizations are subject to civil and university disciplinary action. No initiation or other activity shall be undertaken which endangers the health or safety of an individual or demands an individual to engage in conduct of an unbecoming or humiliating nature, or in any way detracts from individual’s academic pursuits. For purposes of this policy, hazing is defined to include any action taken or situation created, wherever it occurs, which includes mental or physical discomfort, embarrassment, harassment or ridicule. Such actions include creation of excessive fatigue, physical or physiological shock, wearing apparel which is conspicuous and not in good taste, public stunts, morally degrading or humiliation games or events, and any activity which is inconsistent with regulations or policies of the University of Alaska Fairbanks or the laws of the State of Alaska. Alcohol and Substance Abuse: Prohibited acts include (1) Possessing or consuming alcohol if under the age of 21, (2) Operating a motor vehicle while under the influence of alcohol, (3) Misrepresenting one’s age for the purpose of purchasing, possessing or consuming alcohol, (4) Purchasing, furnishing or serving alcohol to or for an underage person, (5) Public intoxication, (6) Violations of additional Team Rules regarding alcohol use, (7) On campus, except in licensed spaces, regardless of age, and/or (8) Consumption of alcohol during team travel or at Athletic Department/team functions. Gambling and Sports Wagering: The NCAA defines “sports wagering” as follows: Sports wagering includes placing, accepting or soliciting a wager (on a staff member's or student-athlete's own behalf or on behalf of others) of any type with any individual or organization on any intercollegiate, amateur or professional team or contest. Examples of sports wagering include, but are not limited to, the use of a bookmaker or parlay card; Internet sports wagering; auctions in which bids are placed on teams, individuals or contests; and pools or fantasy leagues in which an entry fee is required and there is an opportunity to win a prize. (NCAA Bylaw 10.02.1) It is a violation of NCAA regulations for a student-athlete to 1) provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition; 2) solicit a bet on any intercollegiate team; 3) accept a bet on any team representing the institution; 4) solicit or accept a bet on any intercollegiate competition for any item that has tangible value (i.e. cash, clothing or equipment, meals); 5) participate in any gambling activity that involves intercollegiate athletics or professional athletics through a bookmaker, a parlay card or any other method 29 employed by organized gambling; 6) participate in any internet gambling and/or 7) participate in any sports wagering using “800” numbers. Any student-athlete who has information regarding any of these areas is required to report the alleged violations to a coach, Compliance Officer or Director of Athletics. Tobacco Use: The athletic department strongly encourages all staff, coaches and student-athletes to refrain from any use of tobacco or tobacco-related products. NCAA regulations prohibit the use of any tobacco product by student-athletes and staff in all sports during both practice and competition (NCAA bylaws 11.1.5 and 17.1.9). The use of tobacco or tobacco products are prohibited at any team function or as a team representative. A team function includes (but is not limited to): traveling to or from a site or at that site with the team or as a representative of the team or coaching staff; at any athletic event on or off campus; at any team’s or individual’s practice; at any social function on or off campus with the team or as a representative of the team or any time during that part of the year designated as your team’s regular season. Remember that if you are wearing any UAF apparel, you will automatically be considered a “representative of the team.” If a student-athlete is found to be using tobacco during a practice or competition, NCAA rules mandate an immediate disqualification for that student-athlete for the remainder of the practice or competition. The same game disqualification will apply to coaches and staff. Poor Sportsmanship: Student-athletes at UAF are held accountable to a high standard of ethical conduct in all activities affecting the athletics program, whether as a participant or as a spectator. “Unsportsmanlike” conduct, as defined by the NCAA, GNAC, WCHA conferences or Alaska Athletics, will be reviewed by the Director of Athletics and may result in disciplinary action. Unexcused Class Absences and Poor Academic Performance: Student-athletes are expected to attend class regularly and punctually, and to fulfill course load and academic performance requirements. This includes attending academic appointments. Failure to meet such obligations may affect eligibility to participate in team sports and scholarship eligibility, as well as academic standing. Failure to Meet Team Obligations: Student-athletes must complete training requirements; arrive promptly for team practices, meetings, and departures for away games and other team events; attend team functions; and otherwise fulfill their responsibilities as team members. Absences must be excused in advance by the Head Coach unless an unforeseeable emergency arises. Violation of Team Rules: Each student-athlete is responsible for following his/her specific team policies. These policies shall be in writing and distributed to team members at the start of each academic year or the beginning of the playing season, whichever comes first. The Head Coach, Sport Supervisor and the Director of Athletics all have the authority to impose sanctions for the violation of team policies, provided that the Head Coach shall not impose the sanction of suspension or expulsion from the team without the approval of the Director of Athletics or designee. Violation of Criminal Law: When a student-athlete has engaged in conduct alleged to be in violation of criminal law, immediately upon receipt of notice of such possible violation the Head Coach must report the information to the Director of Athletics. 30 Upon notification, the Student-Athlete Discipline Policy and Procedures below will apply. Student-Athlete Discipline Policy and Procedures SCOPE AND SUMMARY These Procedures will be used by the Department of Athletics at the University of Alaska Fairbanks to respond to allegations of serious misconduct by student-athletes. To treat student-athletes fairly, arrests for or charges related to specified conduct will result in immediate suspension from the team, whether or not the incidents are alleged to have occurred on property owned or controlled by the University, or at activities authorized by the University. A factual inquiry will be conducted by Judicial Services. A three person group will consider the factual findings and determine what athletic discipline should be imposed. The student-athlete may appeal the decision in accordance with normal student discipline procedures. 1. 2. 3. Basis – Why have a Separate Procedure for Student-Athletes? a. All University of Alaska Fairbanks student-athletes, like all regular students, are subject to University Student Code of Conduct Procedures. b. While many misconduct issues will be subject to the University’s Student Code of Conduct Procedures, some may not. c. Status as a student-athlete creates special responsibilities as a representative of the University. d. All UAF student-athletes are subject to team rules developed by the head coach of each sport. Those rules may not be inconsistent with this Procedure. e. A separate Procedure in addition to team rules is necessary to address participation on teams and grant eligibility while serious charges are pending, and to ensure prompt and consistent treatment. The Purposes of the Procedure a. To provide a Procedure demonstrating that the University will take allegations of misconduct seriously and not appear to condone misconduct. b. To clarify and reinforce the conditions under which students participate in athletics. c. To treat student-athletes fairly through consistent application of suspension in the face of serious charges without appearing to prejudge guilt or innocence. d. To assure confidence in the integrity of the process by minimizing the potential for conflict of interest on the part of administrators, coaches and student-athletes. When the Procedure Applies This Procedure applies when a student-athlete has been charged or arrested, or a student code of conduct proceeding has been initiated, for conduct involving: 31 causing serious physical injury to another person; creating a serious danger to the personal safety of another person; making a credible threat of serious physical injury to another person; sexual assault; delivering or possessing with intent to deliver a controlled substance; felony theft, burglary, or felony criminal damage to property; “stalking” as defined by Alaska Statute; and other conduct that warrants immediate suspension in the judgment of the Director of Athletics, in consultation with the Intercollegiate Athletics Council (hereinafter “IAC”) Chair, the Director of Judicial Services, and the Student-Athlete Advisory Committee (hereinafter “SAAC”) President. Nothing in this Procedure shall be construed to preclude suspension from team activities by coaching staff in accordance with team rules in situations not covered by this Procedure. 4. Deciding Whether the Procedure Applies When there is a good faith question regarding whether this Procedure applies, the Director of Athletics, in consultation with the IAC Chair, the Director of Judicial Services, and the SAAC President, shall decide whether the Procedure applies. 5. If the Procedure Applies: Immediate Suspension Pending Factual Inquiry a. If the Procedure applies, the student-athlete shall be suspended immediately from competition and practice with his or her team. b. While a determination is pending under this Procedure, and unless a specific finding is made that circumstances require otherwise: any athletically related financial aid will remain in place until after the hearing and determination described in this Procedure; the student-athlete’s name will remain on the NCAA squad list; the student-athlete will have access to sports medicine facilities; the student-athlete will have access to academic support services. c. Suspension shall be followed immediately by prompt factual inquiry by Judicial Services. 6. Prompt Factual Inquiry a. The facts matter if the use of this Procedure is to serve the interests of the University and treat student-athletes fairly. i. ii. b. The facts of the alleged misconduct are often not described accurately and are often not well-developed when misconduct first becomes known. The University’s administrative decisions are separate from and apply a different standard of proof than criminal proceedings, and different conclusions may result. The factual inquiry shall be conducted in accordance with the University’s Student Code of Conduct, by Judicial Services personnel. 32 c. It may take a considerable period of time for the regular criminal process to develop the facts. In some cases, certain information may not be available for a considerable period of time after arrest because police reports are not accessible and criminal charges have not been filed or made public. In those cases, the Director of Athletics, in consultation with the IAC Chair, the Director of Judicial Services, and the SAAC President may: i. ii. Continue the suspension from the team Or take such other action as they may deem appropriate under the circumstances. 7. Decision About Discipline If the Judicial Services inquiry results in a finding that the student-athlete engaged in misconduct, the Director of Athletics, in consultation with the Intercollegiate Athletics Council (IAC) Chair and the Student-Athlete Advisory Committee (SAAC) President, shall decide what disposition is necessary and sufficient to serve the purposes of this Procedure. Disposition may include but is not limited to the following outcomes, either individually or in combination: i. ii. iii. iv. v. vi. vii. viii. ix. x. xi. xii. reprimand denial of specified privileges [e.g., functions during tournament appearances] imposition of reasonable terms and conditions on continued status as a team member restitution counseling, and/or participation in a program of training [e.g., drug or alcohol abuse, sexual harassment, etc.] other measures suggested by the athlete’s coach community service apology continued suspension dismissal from the team termination of athletic scholarships reinstatement 8. The Student-Athlete Has the Right to Appeal the Disposition The student-athlete may appeal the disposition in accordance with student disciplinary Procedures which may be found at Regents’ Policy and University Regulation 09.02.020. 9. Review After Disposition of a Criminal Prosecution When a criminal case involving conduct addressed under this Procedure reaches final disposition, the disposition under this Procedure may be reviewed at the discretion of the Director of Athletics, after consultation with General Counsel. Given the differences between administrative and criminal proceedings, review is not required. APPROVED BY THE INTERCOLLEGIATE ATHLETICS COUNCIL ON NOVEMBER 2, 2006 33 Section Six NCAA AND UNIVERSITY ELIGIBILITY The goal of the University is to have each student-athlete pursue and obtain an academic degree. As a student-athlete, you have the responsibilities of attending class on a regular basis, completing all classroom assignments, and conducting yourself in all academic matters in ways that are consistent with acceptable classroom performance. You are required to meet all University academic requirements as well as eligibility rules of the University, Conference, and NCAA. Although the University monitors academic progress and eligibility, it is your responsibility to ensure that applicable requirements are being met. If you have questions, you should consult with your coach, a certified athletic advisor, the Associate Athletics Director, or the Faculty Athletics Representative. NCAA and University Academic Requirements You must meet minimum academic requirements to be eligible to receive financial aid, practice and/or compete. Important academic requirements include the following: Full-time Status: You must be admitted as a regular student seeking a four-year degree according to the published University entrance requirements and be registered for at least 12 semester hours (unless you obtain a waiver pursuant to the NCAA Constitution and Bylaws). Keep in mind that if you are on a waitlist for a class, the credits for that class are not included in your registration total; as a result, you could fall below full-time status even if you are attending four or more classes. Ensure that you are officially off a waitlist and on a class roster before you count the class credits toward your minimum 12. You will become immediately ineligible for practice and competition if you drop below the minimum twelve-hour academic requirement at any time. Major Declaration: Student-athletes must formally declare a major prior to the FIFTH full-time semester of collegiate enrollment. Due to early departmental deadlines, you are encouraged to visit your departmental academic advisor the semester before you plan to declare and/or change your major due to possible NCAA eligibility ramifications. Remedial/Developmental Courses: Remedial/Developmental Courses count towards satisfactory progress only if taken during your first (freshman) year of college. For Division I student-athletes, only a maximum of six remedial credits count for NCAA eligibility. For Division II student-athletes, a maximum of twelve remedial credits count for NCAA eligibility. These credits do not count towards the total credits required to graduate. Progress Toward Degree Requirements Pursuant to NCAA rules, to be eligible to represent the institution in intercollegiate athletic competition, you must maintain progress toward a baccalaureate or equivalent degree at UAF as determined by the Registrar’s office. 34 Credit-Hour Requirements Division I sports only Division I student-athletes must complete 40% of their degree requirements by the beginning of their fifth full-time semester of college enrollment, 60% of their degree requirements by the beginning of their seventh full-time semester of college enrollment, and 80% of their degree requirements by the beginning of their ninth fulltime semester of college enrollment. This rule is known as the 40-60-80 rule. The following chart provides a summary of the Division I Academic Eligibility Requirements: Entering 3rd Semester of Collegiate Enrollment Pass 6 credits per fulltime term Entering 5th Semester of Collegiate Enrollment Pass 6 credits per fulltime term Complete 24 credits (including summer) Complete 18 credits during fall and spring Earn 40% of the required credits for your degree. Complete 18 credits during fall and spring Earn a total of 24 credits with a 2.00 GPA every semester and overall A maximum of six semester hours of developmental or remedial courses may be used in the first year. Earn a 2.00 GPA every semester and overall Formally declare degree Entering 7th Semester of Collegiate Enrollment Pass 6 degreeapplicable credits per fulltime term Earn 60% of the required credits for your degree. Complete 18 degreeapplicable credits during fall and spring Earn a 2.00 GPA every semester and overall a 35 Entering 9th Semester of Collegiate Enrollment Pass 6 degreeapplicable credits per fulltime term Earn 80% of the required credits for your degree. Complete 18 degreeapplicable credits during fall and spring Earn a 2.00 GPA every semester and overall Division II sports only Division II student-athletes are held to a slightly different set of academic requirements. The following chart provides a summary of the Division II Academic Eligibility Requirements: Entering 3rd Semester of Collegiate Enrollment Pass 6 credits per fulltime term Entering 5th Semester of Collegiate Enrollment Pass 6 credits per fulltime term Complete 24 credits per year (including summer) Complete 24 credits during the preceding year (including summer) OR an average of 12 credits per full-time semester Complete 18 credits during fall and spring Complete at least 75% of credits during fall and spring Earn a total of 24 credits with a 2.00 GPA every semester and overall Earn a total of 48 credits with a 2.00 GPA every semester and overall Formally declare degree Entering 7th Semester of Collegiate Enrollment Pass 6 degreeapplicable credits per fulltime term Complete 24 degreeapplicable credits during the preceding year (including summer) OR an average of 12 countable credits per fulltime semester Complete at least 75% of countable credits during fall and spring Earn a total of 72 countable credits with a 2.00 GPA every semester and overall Entering 9th Semester of Collegiate Enrollment Pass 6 degreeapplicable credits per fulltime term Complete 24 degreeapplicable credits during the preceding year (including summer) OR an average of 12 countable credits per fulltime semester Complete at least 75% of countable credits during fall and spring Earn a total of 96 countable credits with a 2.00 GPA every semester and overall a GPA Requirements G.P.A. Requirement/Good Academic Standing: In order to compete as a studentathlete, the NCAA mandates that a student-athlete must maintain good academic standing at all times as defined by the University. UAF defines “good academic standing” as earning a GPA of 2.0 or better both in your most recent semester (including summer) and cumulatively. If your semester or cumulative GPA falls below a 2.0 at any time, you will be academically ineligible and unable to compete in the upcoming semester. Warning: this rule is in effect at ALL TIMES. For instance, if your fall semester GPA is below a 2.0, you WILL be ineligible for the spring semester. Similarly (even if you were eligible for fall following the conclusion of the 36 spring semester), if you choose to take any summer classes and your summer GPA is below a 2.0, you WILL be ineligible for the fall semester. If your GPA is below a 2.0 at the conclusion of the spring semester, then you must complete at least 6 credits during the summer with a 2.0 or higher in order to regain your eligibility for fall. Calculating Your G.P.A. The Center for Academic Advising website offers several useful GPA calculators. On that website, you can calculate your semester and cumulative GPAs, determine what grades you need to earn in order to achieve a target GPA, or how your GPA will be affected if you repeat a course. The calculators can be found at http://www.uaf.edu/advising/student/calculators/. If you wish to calculate your academic grade point average yourself, it is actually not too difficult. You need three pieces of information: 1) the credit total for each course (i.e. 3, 4, 5 credits); 2) the exact grade for each course; and 3) the grade point value for each grade. The grading policy is based on the standard A – F system. UAF awards + and – (excluding A+ and F+/F-). Using the standard A=4.0; B=3.0; C=2.0; D=1.0; and F=0.0, a “+” grade is 0.3 higher and a “–“grade is 0.3 lower. For example an A- equals 3.7 (0.3 below a 4.0 A); while a D+ equals 1.3 (0.3 higher than a 1.0 D). For your convenience, the full scale is below: A = 4.0 B = 3.0 C = 2.0 D- = 1.0 A- = 3.7 B- = 2.7 C- = 1.7 D- = 0.7 B+ = 3.3 C+ = 2.3 D+ = 1.3 F = 0.0 To calculate a G.P.A., you take the total credits of a class and multiply it by the grade value. For example a 3.0-credit class with a B- grade equals 8.1 grade points (2.7x3). Do this for each class and get your total grade points. Divide your total grade points by your total graded credits and the result equals your semester G.P.A. Note: CR/NC/P classes should not be included in the calculation. Example of Grade Point Average Computation Course Credits Grade BIOL F111X COMM F131X ENGL F111X MATH F107X HIST F131 Total 4 A Credits x Grade points per credit 4 cr x 4 pts 3 D 3 cr x 1 pt 3 3 B- 8.1 3 B 3 cr x 2.7 pts 3 cr x 3 pts 3 F 3 cr x 0 pts 16 36.1 Points ÷ 16 credits = 2.26 GPA 0 36.1 37 = Grade points 16 9 Registering for Classes All new and returning students register for classes by logging into UAOnline (http://uaonline.alaska.edu) using your student ID number and a six character PIN. UAOnline allows students to register for classes on-line with the campus mainframe computer system, so it provides an immediate response to requests submitted by the student. As a student-athlete, you must meet with both your major advisor and a certified athletic advisor before you will be able to register for classes. Remember that you are required to meet with your major advisor BEFORE you meet with an athletic advisor; the athletic advisor will then review the classes you chose with your major advisor and advise you concerning the academic eligibility ramifications of those classes. All student-athletes have an electronic athletic hold on their accounts that prevents them from adding or dropping classes without first consulting with an athletic advisor. Therefore, you must work with an athletic advisor any time you wish to add, drop, or change classes. Students can print out a copy of their class schedule through UAOnline. UAF is on a semester calendar; registration for fall is conducted April through September, while spring registration is from November through January. Adding/Dropping Classes Important information about the add/drop process can be found at http://uaonline.alaska.edu, in the current class schedule at the Registrar’s Office or at www.uaf.edu/reg/schedule/. Adds, drops and withdrawals are not final until the student has completed the appropriate procedure, paid any relevant fees or tuition and submitted all necessary paperwork to the Registrar’s Office. You may ADD classes to your schedule until the end of the published late registration period. If you are on a wait list for a class and have kept up with class activity, you may be allowed to register for the class with instructor approval until the fourth Friday after the first day of instruction. Before you will be permitted to drop a course, you are required to obtain the signature of a certified athletic advisor. You may obtain the form to drop a class at http://www.uaf.edu/reg/forms/add_drop.pdf or from the Registrar’s Office or Academic Advising Center. After obtaining the advisor’s signature, take the completed form to the Registrar’s Office. Dropped classes do not appear on your academic record if you drop them officially before the third Friday after the first day of instruction. Do not simply stop attending the course! Doing this will result in a “F” grade. Repeating Classes All grades (original and retakes) for a course completed at UAF are included on your academic record, but only the last grade earned for a course is computed in your cumulative GPA unless the course is one that can be repeated for credit. However, repeating a class can affect your NCAA eligibility; therefore, you should discuss with an athletic advisor the effects of repeating a class. 38 Declaring/Changing a Major NCAA bylaws require student-athletes to declare a major prior to the beginning of their fifth semester. To declare your major at UAF, you will need to complete the Undergraduate Change of Major Form and submit it to the Registrar’s Office. This form is available online at http://www.uaf.edu/reg/forms/change_major.pdf. It can also be obtained at the Registrar’s Office or the Academic Advising Center. If you choose to pursue two majors, NCAA bylaws require that you declare one as “primary.” Only the classes that you earn toward your “primary” major can be used to meet progress-toward-degree requirements. Therefore, even if you are pursuing two majors, remember that only the credits you earn in your primary major will affect your NCAA eligibility (but the grades from all of your classes will affect your GPA and, therefore, your NCAA eligibility). Declaring a Minor NCAA bylaws allow student-athletes to use credits earned toward a minor to meet progress-toward-degree requirements only if the minor is required to earn their primary degree. Because most B.A. degrees at UAF require you to earn a minor, the credits you take toward your minor will often be counted for NCAA purposes; however, these hours will be counted only if you have formally declared that minor. The form to declare your minor is available online at http://www.uaf.edu/reg/forms/declare_minor.pdf. It can also be obtained at the Registrar’s Office or the Academic Advising Center. If, on the other hand, you are pursuing a B.S. or B.B.A. degree (or any B.A. degree that does not require you to earn a minor), then any credits you take toward a voluntary minor will not be counted when calculating your progress-toward-degree for NCAA eligibility purposes. Season of Competition Eligibility Seasons of Competition You are not eligible to participate in more than four seasons of intercollegiate competition, except for extensions that have been approved by the NCAA. In Division II programs, a student-athlete shall complete his or her seasons of participation during the first 10 semesters in which the student is enrolled in a collegiate institution in at least a minimum full-time program of studies, as determined by the regulations of that institution [Bylaw 14.2.2]. For Division I programs, your four seasons of competition must be completed within the first five years of your initial full-time enrollment in college. Outside Competition A student-athlete MUST receive permission from the Compliance Office PRIOR to participating in any outside competition. For sports other than basketball, you will not be eligible in your sport if, after enrollment, you compete or have competed as a member of any outside team in any noncollegiate, amateur competition (i.e. tournament play, exhibition games, or other activity) at any time, including summer. 39 For basketball ONLY, you will not be eligible in basketball if, after enrollment, you participate in any organized basketball competition except while representing UAF. However, it is permissible for you to participate in outside basketball competition during the summer. Transfer Information Transfer Policies Bylaw 13.1.1.2, Four-Year College Prospective Student-Athletes, states that an athletics staff member or other representative of the institution’s athletics interests shall not make contact with a student-athlete of an NCAA or NAIA institution, directly or indirectly, without first obtaining written permission from the first institution’s director of athletics. Therefore, should you wish to transfer, you will have to get a release from the Compliance Office before any other schools are permitted to talk to you. In accordance with NCAA legislation, the University of Alaska Fairbanks considers each transfer request on a case-by-case basis. A student-athlete’s request for contact may be approved or denied based upon student-athlete welfare, competitiveness of desired institution, and future competition schedules. The following requests for contact for transfer exception may be denied: 1. 2. 3. 4. To any GNAC institution, or any other institution against whom UAF regularly competes; If the request is received late in the academic year or during the summer and, therefore, creates a recruiting disadvantage for UAF; For scholarship student-athletes who have been found to be deficient in fulfilling athletic related obligations; and For student-athletes during the departure of the coach(es) of your sport and the arrival of the new coach(es) within your sport. Extenuating circumstances that justify the need to transfer may result in the Department of Athletics granting exceptions to the above policies. UAF athletics considers the welfare of the student-athlete and the athletic program in all decisions. The Department of Athletics believes a quality student-athlete experience includes understanding the meaning and value of commitment and responsibility. Inter-conference Transfer Requests Great Northwest Athletic Conference (GNAC) bylaw Article 7, Section 7.1.2 states the following: “Any inter-GNAC transfer must fulfill a residence requirement of one full academic year at the institution to which they transfer to before they are eligible to compete for the institution and are not eligible to receive athletic financial aid during their year of academic residency. However, all exceptions listed in NCAA Bylaw 14.5.5.3 may be applied except 14.5.5.3.10 (One-Time Transfer Exception). For purposes of the GNAC transfer rule, signing a national letter-of-intent or participation in one or more team practices constitutes identification with the institution. If an institution releases an athlete from a letter-of-intent prior to the athlete participating in 40 one or more practices, the athlete is not subject to the conference transfer rule.” (Revised 10/05; 10/07; 11/08) Transfer Denials and Appeals UAF may either approve or deny your request to permit another institution to contact you. If your request is denied, UAF will inform you in writing, within 14 consecutive calendar days of receipt of your request and you may request an appeal. The appeal must be submitted in writing by the student-athlete to the Director of Athletics within 2 weeks after date of notification. A hearing will be conducted by a committee outside of the athletic department within 30 consecutive calendar days of receiving your request for a hearing. The committee may consult the Director of Athletics, Senior Woman Administration, Sport Supervisor and/or coach for additional information. The decision of the committee will be rendered in a timely fashion and the decision reached by the committee is final. 41 Section Seven FINANCIAL AID UAF Financial Aid What is Financial Aid? Financial aid can help pay for tuition and fees, books, living expenses, and meals. Financial aid provides choice, access and persistence: choice because students can choose to pursue a college education without first looking at the price tag; access because students will be able to pay costs of getting into college; and persistence because students will be able to stay in college long enough to complete their educational objectives. Who can apply? You can apply for financial aid if you are a U.S. citizen or eligible non-citizen and are admitted or plan to be admitted to the University. Although students holding a F-1 or J-1 visa are not eligible to apply for federal or state financial assistance, they may apply for UAF scholarships, fellowships and assistantships and some work programs. Clarifications about student eligibility based on citizenship and residency can be obtained at the Office of Financial Aid. Who receives financial aid? Most full-time UAF students receive some type of financial aid. Even though students enrolled part-time can receive some type of financial aid, the major programs require full-time enrollment. Full-time enrollment for undergraduate students is 12 or more credits each semester; full time for graduate students is 9 or more credits each semester. To receive any financial aid, you must: 1. Be admitted to UAF by the Office of Admissions. 2. Be enrolled in a program leading to a degree. 3. Be making satisfactory academic progress toward your educational goal. 4. Submit an application to the proper agency administering the financial aid programs. Where is the Office of Financial Aid located? The Financial Aid Office is located on the first floor of the Eielson Building on the Fairbanks campus of the University of Alaska Fairbanks. Office hours are from 8 a.m. to 5 p.m. Monday through Friday. The telephone number is (907) 474-7256 and the fax number is (907) 474-7065. How do students apply? Complete the Free Application for Federal Student Aid, Alaska Student Loan Application, UAF Scholarship applications and Federal Loan Promissory Note. You may be required to submit other documents before aid is received. The forms needed to apply for federal, state and UAF financial aid programs are available at the Financial Aid Office at UAF. 42 Throughout the school year you may apply for the federal Pell Grants, Federal Supplemental Grants, Federal loans, Federal work study, Alaska student loan, various UAF scholarships and federal loan disbursement. How is eligibility determined? Submitting a completed application, along with necessary documents, begins the process of determining who will get federal aid. An analysis of your ability to pay is compared with UAF's standard expense budget. If the amount of money available is less than total college expenses, you have a financial need and are eligible for aid. Payment to the student Tuition, fees and all other amounts due to UAF at the time of disbursement must be paid before the proceeds of your financial aid are released. Disbursement is usually in equal amounts, one-half of the total award at the beginning of each semester. All financial aid checks are released to students at the Business Office in Signers' Hall. Proper identification with photograph must be presented before checks will be released. Proceeds of any financial aid will be used to pay any outstanding amount due to the University on a payment plan and all other amounts due when the financial aid is disbursed to you, regardless of the payment plan due dates. You should allow at least five days for processing after the financial aid notice is signed and returned before inquiring about your check. According to the Tax Reform Act of 1986, all scholarships, fellowships and federal financial aid grants are counted as taxable income to the extent these awards, either individually or together, exceed the cost of tuition and related expenses. It is your responsibility to report all such aid on your tax return. If you receive federal financial aid and totally withdraw from classes during a semester, you may be responsible for repayment of a portion of the federal financial aid received for that semester. The amount to be repaid is based on the number of class days in attendance before withdraw compared to the total days in the semester and the amount of federal aid received. If you are entitled to a refund of tuition and fees charges, all or part of the refund may be returned to the federal financial aid programs. The amount of a refund, repayment or return of federal financial aid is based on the U.S. Department of Education regulations concerning return of federal financial aid. Any refund or repayment calculation exceeding the amount of the refund that was determined by university policy will be charged to the student. Financial aid recipients are strongly encouraged to confirm the amount of any personal liability before processing a total withdrawal from classes. Important financial aid dates January Apply for federal aid with the FAFSA (Free Application for Federal Financial Aid). It is best to apply well before the time you will need financial aid to pay your educational costs. February If you have not been admitted yet, apply for admission to UAF. Financial aid cannot be processed if you have not been admitted to a UAF degree or certificate program. February 15 43 UAF scholarship applications due. These applications usually require two to three weeks to complete, so you should start early to be sure your applications are finished on time. May to July Submit federal loan applications to UAF Financial Aid Office. Processing time is three to four weeks. If sent to UAF in time, loans will be disbursed during fee payment. May to August Submit Alaska Student Loan Application to Juneau, allow five to seven weeks processing time. State warrants will be sent to UAF to be picked up during fee payment. August 1 Deadline for admission to UAF for the fall semester. This is an absolute MUST for students; your financial aid cannot be processed if you have not been admitted. Rights and Responsibilities of Accepting Financial Aid As a financial aid recipient at UAF, you have the right to: 1. 2. Know what financial programs are available to you. Know how to apply, how eligibility is determined and what terms and conditions are related to your aid. 3. Know how the university determines whether you are making satisfactory academic progress toward your degree and what happens if you are not. 4. Request an explanation of your financial aid package, including what portion is gift and what portion must be repaid and the terms of repayment. 5. Know the costs of attending UAF and the refund policy for students who withdraw. 6. To receive financial aid at UAF, you must: 7. Complete all financial aid forms accurately and file them on time. 8. Apply every year because financial aid is not automatically extended from year to year. 9. Provide correct information on all applications and documents submitted. 10. Read and understand all documents you sign. You should also keep copies of them for your records. 11. Know the limits and conditions of financial aid programs. 12. Notify the Financial Aid Office of any change of address, name, marital status, attendance status or receipt of additional awards. Financial Aid Suspension: Financial aid suspension will result from failure to: 1. 2. 3. 4. Complete the minimum number of credits during the term as required by UAF and NCAA rules. Maintain a cumulative GPA of at least 2.0 for undergraduates and 3.0 for graduates. Graduate prior to exceeding the maximum number of credits allowed for the student's program. Meet the requirements of an appeal approval. A student who is suspended again after failing to meet these requirements, MUST attend on his/her own without financial aid and earn the required cumulative GPA in order to regain eligibility. 44 Subsequent appeals may be considered if a student has experienced unusual, extenuating circumstances. Reinstatement: 1. 2. Appeals: A student whose non-athletically related financial aid has been suspended may appeal that decision as follows. Appeals should be directed to the Financial Aid Office. Appeal forms are available in the Financial Aid Office or under the “Forms” section on the campus web page. The Financial Aid Office will review all appeals to determine whether reinstatement of aid will be granted. If the appeal is approved, the student will be placed on financial aid probation for one semester and the student must meet the condition(s) of her/his appeal. Failure to regain good standing status within the probation semester will result in the suspension of future financial aid. Consult the Financial Aid Office for specific information on the appeal process. Makeup: A student who does not wish to appeal or whose appeal has been denied may regain eligibility by attending course(s) during a subsequent term at the student's expense. A student must complete the number of credits for which s/he received aid and must earn the required cumulative GPA. This process may take no more than two consecutive semesters. It is the student's responsibility to notify the Financial Aid Office when makeup is complete. For more information, contact: 101 Eielson Building Phone: (907) 474-7256 Fax: (907) 474-7065 E-mail: [email protected] Financial Aid for Student-Athletes Institutional financial aid includes scholarships, grants, loans, tuition waivers, employee dependent tuition benefits, on-campus employment in the Department of Athletics (including work-study), on-campus employment outside the Department of Athletics, or off-campus employment for which the athletics interests of the institution intercede on behalf of the student-athlete [Bylaw 15.02.4.1]. The following sources of financial aid are also permitted: 1. 2. Financial aid that has been awarded to you solely on a bases having no relationship to athletics ability; or Financial aid that has been awarded to you by an established and continuing outside program. All financial aid you receive must be reported to and processed and distributed by the UAF Office of Financial Aid. If you receive any financial aid that is not reported to the UAF Office of Financial Aid, you will not be eligible to practice or compete (except you do not need to report financial aid received from anyone upon whom you are naturally or legally dependent). 45 Employment earnings of a student-athlete who has exhausted eligibility in a particular sport shall be exempt provided the student-athlete subsequently does not practice or compete in intercollegiate athletics. Athletic Grant-In-Aid Philosophy In continuing effort to attract top quality student-athletes to UAF, athletic grant-in-aids are awarded upon the Head Coach’s recommendation through the Financial Aid Office. The number of grants available is determined on a yearly basis. Each Head Coach is responsible for deciding whom to offer athletic grant-in-aid to and for what amount. Renewals are based on continued participation in the sport, continuing academic eligibility, and compliance with all applicable rules and regulations. Terms and Duration of Athletics Scholarship The University of Alaska Fairbanks Athletics Grant-in-Aid Agreement (GIA) defines the terms and duration of an athletic scholarship and the mutual responsibilities of the University of Alaska Fairbanks and the student-athlete. NCAA rules prohibit awarding aid in excess of one academic year per award. Every scholarship studentathlete must sign and return a GIA each year. A student-athlete assumes responsibilities to the University of Alaska Fairbanks and to the particular sport for which the aid is granted upon signing the GIA. Covered Charges There are certain charges that your scholarship does NOT cover. Tuition, required fees, books (administered through the book scholarship policy below), room and board are all included in a FULL scholarship. As stated above, each Head Coach is responsible for deciding whom to offer athletic grant-in-aid to and for what amount. The following charges will NOT be paid by the Athletics Department: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Library fines Fines for damage to University property Lost keys Parking permits Parking fines/tickets Dorm security deposit Increased meal plan Lab fees Failure to return athletic equipment/apparel Optional fees, including distance delivery fees Renewals and Non-renewals of Athletic Scholarship A continuing student-athlete who received athletic aid the previous year and who is eligible for financial aid must be issued a renewal Athletics Grant-in-Aid Award or written notification of non-renewal or reduction on or before July 1. Additionally, at any time prior to the start of the period an award, athletic aid may be reduced or cancelled at the discretion of the Head Coach, with the approval of the Supervising Associate AD. Reduction/Cancellation of Athletics Aid During the Period of the Award 46 Athletically-related financial aid will not be cancelled or reduced during the period of the award (as reflected on the Grant-in-Aid Agreement): On the basis of a student’s athletics ability, performance, or contribution to a team’s success; Because of an injury, illness or physical or mental medical condition; or For any other athletics related reason. On the other hand, pursuant to NCAA Bylaw 15.3.4, the Department of Athletics may reduce or cancel an athletic award during the period of the award if a student-athlete: Fraudulently misrepresents any information on an application, letter of intent, or financial aid agreement; Engages in serious misconduct warranting substantial disciplinary penalty; Voluntarily withdraws from a sport at any time for personal reasons; Does not comply with team, University, conference, and/or NCAA policies or rules (Including rules regarding academics); and/or Renders himself or herself ineligible for intercollegiate competition. When a student-athlete voluntarily withdraws from a sport, his/her aid can not be reawarded to another student-athlete on the team during that term. OPTION #1: Cancellation/Non-renewal of Athletic Aid for Academically Ineligible Student-Athletes As noted above, UAF is permitted to cancel or reduce a student-athlete’s athletic aid during the period of the award if the student-athlete loses his/her academic eligibility to participate in outside competition. However, the Department of Athletics has decided that, in general, it will not cancel a continuing student’s athletic aid in the first semester that the student is academically ineligible to compete. But if a student becomes academically ineligible for a second semester, the Department of Athletics will cancel the student’s athletic aid for that semester. For example, if a freshman loses his academic eligibility as a result of his academic performance during Fall 2012 and is therefore ineligible to compete during Spring 2013, he will retain his athletic aid for the Spring 2013 semester. If he regains his academic eligibility at the end of Spring 2013 so that he is eligible to compete in Fall 2013, then his aid will not automatically be cancelled for Fall 2013. However, if he becomes academically ineligible again as a result of his academic performance during Fall 2013 and is therefore ineligible to compete during Spring 2014, his athletic aid for Spring 2014 will be cancelled. Similarly, if the same student fails to regain his academic eligibility at the end of the Spring 2013 semester, his athletic aid will not be renewed for Fall 2013. If he instead regains his eligibility by the end of Spring 2013 and retains it following Fall 2014 but then becomes academically ineligible again following Spring 2015, his athletic aid will not be renewed for Fall 2015. NOTE: If a student is ineligible at the conclusion of a spring semester, the student cannot use summer classes to regain his athletic aid, even if he successfully uses summer courses to regain his academic eligibility for the fall semester. In other words, it is possible for a student to be academically eligible to compete during a fall semester but to not be eligible for athletic aid. 47 OPTION #2: Cancellation/Non-renewal of Athletic Aid for Academically Ineligible Student-Athletes As noted above, UAF is permitted to cancel or reduce a student-athlete’s athletic aid during the period of the award if the student-athlete loses his/her academic eligibility to participate in outside competition. However, Department of Athletics has decided that, in general, it will not cancel a continuing student’s athletic aid in the first semester that the student is academically ineligible to compete. But if a student becomes academically ineligible for a second semester (regardless of the time of year), the Department of Athletics will cancel the student’s athletic aid for the next fall semester. The cancellation does not occur until the fall semester following the ineligibility because the Department of Athletics has decided not to cancel athletic aid for a student mid-year (i.e., between fall and spring semesters). For example, if a freshman loses his academic eligibility as a result of his academic performance during Fall 2012 and is therefore ineligible to compete during Spring 2013, he will retain his athletic aid for the Spring 2013 semester. If he fails to regain his academic eligibility at the end of the Spring 2013 semester, his athletic aid will not be renewed for Fall 2013. If he instead regains his eligibility by the end of Spring 2013 and retains it following Fall 2014 but then becomes academically ineligible again following Spring 2015, his athletic aid will not be renewed for Fall 2015. NOTE: If a student is ineligible at the conclusion of a spring semester, the student cannot use summer classes to regain his athletic aid, even if he successfully uses summer courses to regain his academic eligibility for the fall semester. In other words, it is possible for a student to be academically eligible to compete during a fall semester but to not be eligible for athletic aid. If the same student regains his academic eligibility at the end of Spring 2013 so that he is eligible to compete in Fall 2013, then his aid will not automatically be cancelled for Fall 2013. However, if he becomes academically ineligible again as a result of his academic performance during Fall 2013 and is therefore ineligible to compete during Spring 2014, his athletic aid for Fall 2014 will be cancelled. Appeal Procedures For all cases involving a non-renewal, reduction, or cancellation of athletic aid, a Financial Aid Officer will send the student-athlete a letter informing him/her of the pending change, as well as the right to appeal the decision under NCAA rules. In the event of a non-renewal or reduction of athletic aid, a Financial Aid Officer will send the student-athlete a letter informing him/her of the pending change, as well as the right to appeal the decision under NCAA rules as described in the Financial Aid Appeals Policy below. Financial Aid Appeals Policy A student who wishes to appeal any decisions related to his/her financial aid shall submit a written request that includes: The student’s name, student ID number, year in school, and sport. 48 Current contact information (address, email, phone number) State your case for appeal including names of institutional staff members (e.g., coach, financial aid staff) with whom the student has discussed the case. Copies of any relevant documents (e.g., letter regarding initial award of athletics grant). The student should submit these materials to the Financial Aid Office within 4 weeks after the student receives notification that the aid is either being cancelled, reduced or not renewed. The student may request an in-person hearing before the Financial Aid Appeals Committee. The Financial Aid Appeals Committee will conduct a hearing and make a decision based on the findings at the hearing. The student will receive notification of the committee’s decision in writing within three weeks after the hearing. The Financial Aid Appeals Committee’s decision is final and no further appeal is considered. COMMITTEE The Financial Aid Appeals Committee consists of the Director of Financial Aid, Director of Judicial Services, and University Registrar (or designee). PROCEDURES The student must submit a request to the Financial Aid Office for a hearing before the Financial Aid Appeals Committee. A hearing will be scheduled, and the studentathlete and all involved parties, such as the coach and the Director of Athletics, are notified of the time and place. Each individual will present its arguments to the Financial Aid Appeals Committee. Within 15 days, the Financial Aid Appeals Committee reaches a decision and sends it in writing to each party. The committee’s decision is final. One of two actions is taken: If the Financial Aid Appeals Committee finds that the decision to reduce, cancel or not renew aid is not a violation of the rules, regulations or institutional policies and no extenuating circumstances are present, the appeal is not approved. If the Financial Aid Appeals Committee finds that the decision to reduce, cancel or not renew aid is either a violation of the rules, regulations and institutional policies OR is questionable, the appeal is approved. The financial aid is then reinstated to the student as soon as possible. In any case, the chair of the Financial Aid Appeals Committee will notify the student in writing within 3 weeks after completion of the hearing. If the student wishes to discuss the results of the appeal, a meeting with the Director of Financial Aid will be arranged. Revised 07/24/2008 Outside Scholarships NCAA rules carefully regulate the source of funds from which a student-athlete may receive assistant during his/her collegiate career. Scholarships from outside the University are permissible as long as they meet the NCAA guidelines. If a scholarship is received directly by the student-athlete, it is his/her responsibility to notify the Director of Financial Aid at (907) 474-7256 or in person at the Financial Aid Office (101 Eielson Building). 49 Failure to supply this information to the Financial Aid Office could put UAF, your team and yourself at risk of violating NCAA rules. Additionally, NCAA rules mandate that all outside scholarships/aid must be disbursed through UAF and should be mailed to: University of Alaska Fairbanks Department of Financial Aid Post Office Box 756360 Fairbanks, AK 99775-6360 Book Scholarship Policy Under NCAA Bylaw 15.2 (Elements of Financial Aid) Article 15.2.3 (Books and Supplies), the University of Alaska Fairbanks may provide a student-athlete financial aid that covers the actual cost of required course-related books and materials (not recommended books and readings). Only student-athletes receiving an athletic scholarship that includes books may receive any books or course materials at no charge from the university or any staff member of the university. Non-scholarship student-athletes and/or student-athletes receiving a scholarship that does not cover books will be in violation of NCAA rules if they receive books at no charge from any athletic department staff member or university official. Student-athletes receiving a book scholarship shall be notified by his/her coach that a book scholarship has been granted prior to the start of each academic year or for mid-year entrance, prior to the start of the semester of enrollment. Procedures to Receive Required Course-Related Books and Materials In order to obtain your books, you must provide the Compliance Officer with a list of all required course-related books and materials for all your classes. This can be accomplished two different ways: online or in-person. Online at the UAF Bookstore’s website 1. Once you have registered for your classes, go to http://bookstore.uaf.edu, select “Create Book List” at the top of the screen and locate the classes in which you are registered. After all of your classes are listed (be sure to double check course numbers, section numbers and instructors), click “Next Step – Select Books”. 2. On the next screen, all of your classes and books should be listed. Click “Print This Page” and bring it to the Compliance Officer (in room 207B within the Nanook Lounge). Be sure to write your name, sport, student ID and email address on the print-out. If you do not have access to a printer, copy and paste everything on the page into a Microsoft Word document and email the document to the Compliance Officer ([email protected]). Include your name, sport, student ID and email address in your email. 3. The Compliance Officer will then email the UAF Business Office to place the necessary dollar amount on your account. 4. Within 24 hours, you will receive an email confirmation from the Compliance Officer confirming the funds have been placed on your account and you can obtain your books and materials. 5. Proceed to the UAF Bookstore, locate the needed books and take them to the register. Once you get to the register, tell the cashier that your books are on “Agency Funds” so that the funds can be coded correctly. 50 In-person at the UAF Bookstore 1. Once you have registered for your classes, go to the UAF Bookstore and locate all the required course-related books for all your classes. 2. Take the books to the register, ask the cashier to total up the books, provide you a receipt and place them on hold for you. 3. Bring the receipt to the Compliance Officer. Be sure to write your name, sport, student ID and email address on the receipt. 4. Within 24 hours, you will receive an email confirmation from the Compliance Officer confirming the funds have been placed on your account and you can obtain your books and materials. 5. Proceed to the UAF Bookstore and get the held books. Tell the cashier that your books are on “Agency Funds” so that the funds can be coded correctly. What To Do If You Add or Drop A Class After You Have Obtained Your Books If your schedule changes after you receive your books, you are responsible for returning the book you no longer need or following the above procedure for obtaining the necessary books for the new class. If you return a book, you MUST receive a receipt for the credit and give that receipt to the Director of Compliance. Procedures for Returning Books At the end of the semester, all books must be returned by the return deadline either to your head coach or to the Director of Compliance. The return deadline date will be posted in the Student-Athlete Academic Center and in all locker rooms. The purchase cost of any book(s) not returned will be charged to your student account. A Word Of Caution Any attempt by a student-athlete receiving books via scholarship to sell back their books prior to the end of the semester will jeopardize their athletic eligibility immediately and will result in disciplinary action by the athletic department. Any attempt by a student-athlete receiving books via scholarship to purchase additional books for courses not on their registration schedule will also jeopardize their eligibility immediately and result in disciplinary action by the athletic department. If you have any questions regarding your book scholarship, please contact your head coach or the Compliance Officer. 51 Section Eight NCAA COMPLIANCE Violations Potential NCAA rule violations must be immediately reported to the Compliance Officer by calling (907) 474.5601 or going directly to the Office of Compliance. Promotional Activities A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a non-institutional charitable, educational or nonprofit agency may use a student-athlete’s name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete’s participation in intercollegiate athletics, provided the following conditions are met: a) The student-athlete receives written approval to participate from the director of athletics, subject to the limitations on participants in such activities as set forth in Bylaw 17 (playing and practice seasons); b) The specific activity or project in which the student-athlete participates does not involve cosponsorship, advertisement or promotion by a commercial agency other than through the reproduction of the sponsoring company’s officially registered regular trademark or logo on printed materials such as pictures, posters or calendars. The company’s emblem, name address and telephone number may be included with the trademark or logo. Personal names, messages and slogans (other than an officially registered trademark) are prohibited; c) The name or picture of a student-athlete with remaining eligibility may not appear on an institution’s printed promotional item (e.g., poster, calendar) that includes a reproduction of a product with which a commercial entity is associated if the commercial entity’s officially registered regular trademark or logo also appears on the item; d) The student-athlete does not miss class; e) All moneys derived from the activity or project go directly to the member institution, member conference or the charitable, educational or nonprofit agency; f) The student-athlete may accept legitimate and normal expenses from the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity, provided it occurs within the state or, if outside the state, within a 100-mile radius of the member institution’s campus; g) The student-athlete’s name, picture or appearance is not utilized to promote the commercial ventures of any nonprofit agency; h) Any commercial items with names or pictures of student-athletes (other than highlight films or media guides per 12.5.1.9) may be sold only at the member institution at which the student-athlete is enrolled, institutionally controlled 52 (owned and operated) outlets or outlets controlled by the charitable or educational organization (e.g., location of the charitable or educational organization, site of the charitable event during the event); and i) The student-athlete and an authorized representative of the charitable, educational or nonprofit agency sign a release statement ensuring that the student-athlete’s name, image or appearance is used in a manner consistent with the requirements of this section. Before a student-athlete may participate in any institutional, charitable, educational or nonprofit promotion, his or her head coach must complete the two page Promotional and Fund-Raising Activities Request Form, secure the signature of the participating student-athletes and the person organizing the promotion, and then submit it (along with any printed advertisements, flyers, etc. promoting the event) to the Compliance Officer for approval or disapproval. Allow at least 24 hours for the decision to be made. Student-Athlete Employment Student-athletes are allowed to work during the academic year, but must be monitored by the Athletics Department to ensure that all rules regarding employment are followed. Prior to employment, all student-athletes must complete the Student-Athlete Outside Employment form affirming his/her understanding of and intent to adhere to the terms outlined therein. The student-athlete must obtain the employer’s information prior to submitting the form to the Compliance Officer. The Compliance Officer must approve all employment during the academic year, and a statement signed by the student-athlete and employer must be on file. All employment (during official vacation periods, between terms, summer or vacation periods) is subject to University, Great Northwest Athletic Conference and NCAA rules and regulations (see “Employment Guidelines” below). Each Head Coach should advise his/her student-athletes of NCAA rules, regulations and restrictions so as to preclude any employment violation. Coaches (head, assistant and volunteer) may assist student-athletes in securing employment. Student-athletes may also contact University’s Career Services Office as another source for information regarding employment opportunities. Coaches may cultivate support from members of booster organizations and friends of their sports program in locating and matching employment opportunities with their student-athletes. All contacts with prospective employers and final job placement must comply with the guidelines established by the University and the NCAA. Boosters, friends and employers must be briefed regarding student-athlete employment restrictions and must agree to comply with these regulations. Employment Guidelines The student-athlete, as a representative of UAF, is expected to behave responsibly and perform job duties to the best of his/her ability. If a student-athlete is dismissed from a position because of a poor attitude or job performance, he/she will not be assisted in finding further employment. 53 The following rules apply to all types of student-athlete employment (Bylaw 12.4.1): 1. The student-athlete must perform useful work. 2. The rate of pay must be the regular rate paid for such duties. 3. Hours paid must equal actual hours worked. 4. Payment in advance of hours worked is not permitted. 5. Transportation to the job site may be provided only if such transportation is made available to all employees. 6. Student-athletes are responsible for complying with employment rules and are to report any irregularities in employment compensation or benefits to the Compliance Officer. Division I Student-athletes – Additional Restrictions: NCAA Bylaw 12.4.2.1 allows for Fee-for-Lesson Instruction (teaching or coaching sport skills or techniques) provided the following: 1. Institutional facilities are not used; 2. Playing lessons shall not be permitted; 3. The institution obtains and keeps on file documentation of the recipient of the lesson(s) and the fee for the lesson(s) provided during any time of the year 4. The compensation is paid by the lesson recipient (or the recipient’s family) and not another individual or entity. 5. Instruction to each individual is comparable to the instruction that would be provided during a private lesson when the instruction involves more than one individual at a time. 6. The student-athlete does not use his or her name, picture or appearance to promote or advertise the availability of fee-for-lesson sessions. Extra Benefits An extra benefit is any special arrangement by an institutional employee or a representative of the institution’s athletics interests to provide a student-athlete or the student-athlete’s relative or friend a benefit not expressly authorized by NCAA legislation. Generally receipt of a benefit by a student-athlete is not a violation if that benefit is available to all students at the institution. Receipt of any extra benefit may result in a violation of NCAA bylaws. Non-permissible awards or benefits include, but are not limited to; 1. 2. 3. Cash or equivalent; Gift certificates; Country club or sports-club memberships; 54 4. Use of vehicles or transportation provided for personal use or non-athletic related business; 5. Use of long distance telephone lines for non-course required issues; 6. Free typing or clerical services; 7. Free or discounted food or services; 8. Gifts of clothing, equipment or jewelry; 9. Receipt of loans on deferred pay back or those not intended to be collected; 10. Unauthorized, excessive in-room movie rental, telephone use or other excessive or improper expenses on road trips; and 11. Use of golf courses for no fee. Complimentary Admissions NCAA regulations permit an institution to provide two complimentary admissions per home contest to a student-athlete in the sport in which the individual participates (or practices), regardless of whether the student-athlete competes in the contest or not. Complimentary admission to athletic events shall be provided only by a pass list for guests designated by the student-athlete. “Hard tickets” are not issued. Additionally, student-athletes may not receive payment from any source for the complimentary admissions and may not exchange them for any item of value. Any student-athlete found to have received payment will be suspended immediately pending the results of an NCAA investigation. If the student-athlete is found in violation of the NCAA regulations, he/she will automatically lose his/her NCAA eligibility and privileges. All student-athletes are required to submit and sign a list in the Alaska Athletics Ticket Office. Please make sure you sign up your guests before the list is submitted. If the game falls on a Monday-Friday, the list is removed at 12:00 Noon on the day prior to the game. If the game falls on a Saturday, Sunday or a holiday, the list is removed at 12:00 Noon on Friday, or the last school day. Some things to remember: 1. Full Name - First and last is required for all guests, regardless of age. 2. Limited to two (2) guests per player, per event. 3. Student-athletes should not designate a person named by another student-athlete for that competition. 4. No additions, changes, or substitutions to the complimentary admission list can be made at the door. 5. Alert the person receiving the admission that photo I.D. will be required at the door. Persons without photo I.D. will not be admitted. There will be no exceptions to this rule. 6. If you have questions, please see the Ticket Manager in Room 202. It is not permissible for a student-athlete to receive payment from any source for his or her complimentary admissions and may not exchange or assign them for any item of value. Additionally, individuals designated by the student-athlete to receive complimentary admissions are not permitted to receive any type of payment for these admissions or to exchange or assign them for any item of value. 55 Seasons of Competition Division I sports ONLY – Five-Year Rule You have five calendar years in which to complete four seasons of competition in a sport. The five-year clock begins when you become a full-time student at any collegiate institution. These years are continuous. You do not regain the time during which you are not enrolled in school. You may be granted an extra year of eligibility if you meet medical hardship criteria, but this will not extend the five-year clock. Division II sports ONLY – 10 Semesters You have 10 full-time semesters in which to complete four seasons of competition in a sport. A student-athlete will have used a semester when you officially register in a college fulltime and attend the first day of classes for that term, even if you drop to part-time during (or after) that first day. You may be granted an extra year of eligibility if you meet medical hardship criteria. Medical Hardship Medical hardship is defined as an incapacitating injury or illness that occurs in one of the four seasons of intercollegiate competition, the injury or illness is season-ending, and you have not participated in more than two contests or date of competition or 20 percent of the events in your sport, whichever number is greater. The medical hardship must be granted by the Great Northwest Athletic Conference. Playing & Practice Seasons Each member institution is required to determine the playing season for each of sport. Coaches file a declaration of UAF’s playing season in each sport before the beginning of the institution’s playing season for that sport. Rules regarding the date for the first permissible practice, the first permissible competition, and the length of the season can be found in NCAA Bylaw 17. Countable Athletically-Related Activities By NCAA rule, while in-season, student-athletes may not participate in countable athletically-related activities for more than 4 hours per day or 20 hours per week and must be given at least one day off per week. Out of season, a student-athlete may participate in a maximum of eight (8) hours per week of countable athletically related activities (no more than 2 hours of individual skill instruction per week) and must be given at least 2 days off per week. Countable athletically-related activities include (but are not limited to): Required weight training and conditioning Competition Practices and/or individual skill instruction Athletic meetings required by a coach Discussion or review of competition film Common activities that are not considered countable athletically-related activities include (but are not limited to): 56 Study hall, tutoring, and/or academic meetings Training room activities (e.g., treatment, taping), rehabilitation activities, and/or medical examinations Recruiting activities (e.g., serving as a student host for a prospect, attending official visit meals Life skills and/or drug/alcohol educational activities Voluntary sport-related activities To be considered a “voluntary” activity, all of the following conditions must be met: You must not be required to report back to a coach or other athletics department staff member (e.g., strength coach, trainer, manager) any information related to the activity. Coaches may not observe or be present during voluntary activities, unless there for safety in swimming, rifle, and skiing. You must initiate or request the activity. You cannot be required to participate in the activity at any time. Your attendance and participation in the activity (or lack thereof) may not be recorded for the purposes of reporting such information to coaching staff members or other student-athletes. You may not be subjected to penalty if you elect not to participate in the activity. Gambling The NCAA opposes all forms of legal and illegal sports wagering. The NCAA adopted Bylaw 10.3 prohibiting staff members and student-athletes from engaging in gambling activities as they relate to intercollegiate or professional sporting events. NCAA Bylaw 10.3 stipulates that staff members of the athletics department of a member institution and student-athletes shall not knowingly: (a) Provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition; (b) Solicit a bet on any intercollegiate team; (c) Accept a bet on any team representing the institution; (d) Solicit or accept a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value; or (e) Participate in any gambling activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling. Amateurism You are not eligible for your sport if you have: 1. Taken pay or the promise of pay, for competing in your sport; 57 2. Agreed to compete in professional athletics; 3. Played on any professional athletics team; or 4. Used your athletics skills for pay in any form. 5. Accepted any benefit from an agent 6. Agreed to have an agent promote your athletic ability; or 7. Allowed your name, picture, appearance or athletic reputation to be used to promote a commercial product or business venture. Recruitment Current student-athletes are an information resource about the campus and athletic program; therefore, you have an important role in recruiting. To ensure fairness, the NCAA carefully defines the conditions under which prospective student-athletes may be recruited by member institutions. It is essential that student-athletes serving as hosts carefully adhere to the rules during official visits by prospective student-athletes visiting our campus. You have a responsibility to understand and abide by the NCAA (13.6.7.5), Great Northwest Athletic Conference and institutional regulations. Please carefully review the following rules: 1. A freshman student-athlete may not serve as a student host unless he or she has been certified as a qualifier by the NCAA Initial-Eligibility Clearinghouse. 2. Only one official student host is permitted for each visiting prospect. Other students may assist with hosting the prospect but shall pay for their own entertainment and meals. A student host is entitled to receive complimentary meals during the prospect’s official visit, provided the student host is accompanying the prospect for such meals. 3. A maximum of $30 for each day of the visit may be provided to the student host to cover all actual costs of entertaining the student host, the prospect (and the prospect’s parents, legal guardians or spouse), excluding the cost of meals and admission to campus athletic events. THESE FUNDS MAY NOT BE USED FOR THE PURCHASE OF SOUVENIRS SUCH AS T-SHIRTS OR OTHER INSTITUTIONAL MEMENTOS. It is permissible to provide the student host with an additional $15 per day for each additional prospect the host entertains. Any unused funds must be returned to the coach. 4. No cash may be given to the prospect or anyone accompanying the prospect. 5. A student host may not use vehicles provided or arranged for by any coach, institutional staff member or booster of the university. A student host should never allow the prospect to use or drive the student host’s car. A student host may not transport the prospect or anyone accompanying the prospect more than 30 miles from campus. 6. A student host should not allow recruiting conversations to occur on or off 58 campus between the prospect and a booster of the athletics program. If an unplanned meeting occurs, only an exchange of greetings is permissible. 7. A visiting prospect may participate in physical workouts or other recreational activities during a visit as long as: a) the activities are not organized or observed by your coach; and b) the activities are not designed to test the prospect’s athletics abilities. 8. As the student-host, you are responsible for the activities of the recruit. You are not allowed to participate in or allow the prospect to participate in the following: • • • Consumption of alcohol and/or illegal drugs Adult entertainment (including entertainment clubs and hiring of escorts/exotic dancers) Entering drinking establishments if you or the prospect is under the age of 21. 59 Section Nine DRUG TESTING Drug Testing The Alaska Athletics substance abuse policy is an essential element in protecting you, the student-athlete, both from harmful effects of drugs and alcohol use, as well as the legal penalties associated with violation of the law. Using illegal drugs for recreation, to enhance performance or for any other purpose is inconsistent with the policies of the Department of Athletics and creates a danger to the health and safety of studentathletes. All ten sports within Alaska Athletics are subject to year-round drug testing. If selected, the Center for Drug Free Sport will contact the director of athletics no sooner than 48 hours prior to the test date. Selected student-athletes must arrive at the specified date and time to submit a sample. Any student-athlete who refuses to sign a notification form or signature form, fails to arrive at the collection station at the designated time without justification, fails to provide a urine sample according to protocol, leaves the collection station before providing a specimen according to protocol or attempts to alter the integrity or validity of the urine specimen and/or collection process will be treated as if they tested positive for a banned substance. At that time, the penalties for a positive drug test are placed. The UAF Department of Athletics reserves the right to conduct drug testing on any student-athlete if a member of the athletic department has reasonable suspicion that a particular student-athlete is using, or in the case of anabolic steroids, has used any substances in violation of this policy. A positive test result will be considered a violation of this policy and may subject the violator to the consequences discussed below. NCAA Banned Drugs The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee. The list is located on the NCAA website (www.ncaa.org), a copy is provided to your team’s Compliance Meeting and is also posted in the Training Room. Many nutritional/dietary supplements contain NCAA banned substances. Impure supplements may lead to a positive NCAA drug test. The use of supplements is at the student-athlete’s own risk. Student-athletes should contact their team physician or athletic training for further information. Non-NCAA Athletics Organization Positive Drug Test – All Sports: If you test positive for banned substances by a non-NCAA athletics organization, you must notify your director of athletics regarding the positive drug test. You also must permit the NCAA to test you for the banned drugs listed in Bylaw 31.2.3.1. If the result of the NCAA drug test is positive, you will lose all remaining eligibility during the season in which you tested positive and an additional season of competition. The director of athletics must notify in writing the NCAA’s director of sports sciences regarding a student-athlete’s disclosure of a previous positive drug test administered by any other athletics organization. 60 If the student-athlete immediately transfers to a non-NCAA institution while eligible and competes in collegiate competition within the 365-day period at a non-NCAA institution, the student-athlete will be ineligible for all NCAA regular-season and postseason competition until the student-athlete does not compete in collegiate competition for a 365-day period. Additionally, the student-athlete must retest negative (in accordance with the testing methods authorized by the NCAA Executive Committee) and request that the Academic/Eligibility/Compliance Cabinet restore eligibility. 61 Violations A positive test for any banned NCAA substance such as over-the-counter supplements like ephedrine, androstenedione and androstenediol, un-prescribed prescription, (all prescriptions should be checked against the banned list, check with your athletic trainer or physician) mind altering or performance enhancing substances or the illegal use of alcohol. A. First violation 1) Student-athlete will be suspended from practice for 1 week and unable to compete at the next weekend series of competition(s). 2) Conference with coach and/or physician and Director of Athletics informed. 3) Referral to appropriate health care professional for counseling upon recommendation of the coach in consultation with the head trainer. Counseling expenses are the responsibility of the student-athlete. • Student-athlete must attend counseling sessions. • Student-athlete must submit to subsequent drug testing if appropriate. • Noncompliance will result in automatic suspension from the studentathlete's team. B. Second Violation 1) Minimum suspension of 20% of season. 2) Mandatory counseling. 3) Notification to Director of Athletics. C. Third Violation 1) Permanent suspension from team. 2) Loss of financial aid related to athletics. 3) Notification to Director of Athletics. Anabolic Steroids: Affects of a Positive Test A. First Violation 1) Automatic one-year suspension commencing upon notification of positive test, with no participation in practice during the period of suspension. 2) Loss of athletic financial aid. 3) Mandatory retesting in 7 and 10 months, with laboratory fees to be paid by the individual. 4) Notification to Director of Athletics. B. Second Violation 1) Permanent suspension from athletics at UAF. 2) Notification to Director of Athletics. Appeals The student-athlete shall have three business days after notification of a positive drug test to file a request in writing to the Director of Athletics for a hearing to appeal the test finding. If a student-athlete is away at the time of notification, the student-athlete shall then have three business days after returning to Fairbanks to file an appeal. A. A hearing shall be held within three business days of receipt of the written request. An appeal should be based on a claim of a procedural violation, a falsepositive test, or extenuating circumstances. 62 B. The appeals committee, appointed by the director of athletics, shall be composed of four members consisting of (1) an athletics department administrative staff designee appointed by the director of athletics, (2) an elected student-athlete representative or an alternate from a different sport, (3) the head trainer, and (4) the student-athlete's coach. C. The committee shall submit its recommendations by majority vote to the director of athletics within three business days after the hearing, and the director of athletics shall have final decision-making authority. 63 Section Ten UAF SPORTS MEDICINE POLICIES The UAF Training Room is located in room 101 in the Patty Center. Hours of operation often vary from semester to semester based on when individual sports are inseason. If you need assistance please call 474-6801 or 474-2435 to set an appointment outside of regular team hours, all emergencies call 911. Mission Statement To help provide for the physical and mental well being of all UAF student athletes through the prevention, evaluation, management and rehabilitation of athletic related injuries and where appropriate the referral of the injured Nanook athlete to the appropriate medical provider. Pre-Participation Exam/Medical Evaluation The NCAA requires a pre-participation medical exam of all new athletes as well as transfer student-athletes upon entrance to an NCAA institution. Returning studentathletes are required to fill out an updated medical history and may be referred to a physician if the situation dictates. The Athletic department provides this service each year at the beginning of every fall session. If you suspect there may be conflicts please contact the Sports Medicine staff. Student-Athletes have a responsibility to truthfully disclose their medical history and to report any changes in their health to the team’s heath-care provider. If you are currently under the care of a physician for an ongoing illness or diagnosed condition you must arrive in Fairbanks with a copy of ALL of your medical records or you may not be allowed to practice and or play. Medical records Your medical records will be kept confidential in compliance with the Health Insurance Portability and Accountability Act. HIPAA restricts healthcare providers from sharing information with anyone who doesn’t need it. For us at UAF that means only the athlete, team or treating physician, and the staff athletic trainer/s should have access to medical information unless specific permission (in writing) is given by the athlete. You may be asked to sign a release form that allows this information to be passed on to your coach. If you do not sign this form the coach can keep you from participating in practice or competition until you do. Procedures If you are injured and the athletic trainer working with your sport is not aware of it you need to inform him/her so that an immediate evaluation can be made. If it is determined that your injury can be dealt with in house (UAF Training Room), then an appropriate rehab program will be developed. If a referral to a physician is necessary then that specific athletic trainer will initiate the process for you to see our team physician. All new injuries that need to be seen by a doctor must first be seen by our team physician or one of his staff, there are no exceptions. If an athlete seeks the advice of another physician or any other medical professional without a referral from the UAF head athletic trainer or team physician he/she will be responsible for all medical expenses. 64 If a student-athlete is accidentally injured and generates medical expenses associated with the accident, all claims must be filed first with the student or parent’s personal insurance company. If a balance remains after the personal insurance company has paid its maximum, that balance then will be submitted to the schools accident insurance company. The schools insurance policy covers only new accidents that are sustained during competition or supervised UAF practice. Any bills related to injuries that fall into the above category should be mailed to the athletic department only after first being submitted to your personal insurance company. It is therefore very important that you arrive in Fairbanks with updated insurance information so that we can assist you in the timely filing of all claims. To obtain payment consideration for unpaid balances or reimbursement, UAF must receive copies of an itemized bill from the medical provider and an explanation of benefit (EOB) from the primary insurance company. These should be sent/faxed to: UAF Sports Medicine 211 Patty Center Fairbanks, AK 99775 Phone: 907-474-6801 Fax: 907-474-5162 Pre-existing injuries, out-of-season injuries, injuries incurred during the season that are not directly related to in-season competition or supervised practice i.e., intramural injuries, or routine medical care (eye care, dental care, care for illnesses) are not covered. It is strongly recommended that a personal health and accident insurance policy be maintained for all student-athletes. If you decide to get a second opinion or request the services of someone other than the UAF team physician and travel outside the Fairbanks area, any travel costs or medical bills incurred are your responsibility and not the responsibility of UAF athletics. Special arrangements may be made if the UAF team physician refers you to another specialty. If you do not have any health insurance and are injured in a scheduled, supervised practice or game that generates medical bills you will be held responsible for any unpaid deductibles or medical bills. This is why it is very important that you stay under a parent’s insurance policy if possible or that you purchase an insurance policy for yourself. International students need to be aware that a “travelers” policy that you purchase to study in the U.S. does not cover injuries that occur while participating in athletics. A special rider or alternate policy must be purchased to cover medical expenses in the event you are injured while engaged in collegiate athletics. Should you become ill or get injured, your current options are: 1. UAF Health Center- Students pay a fee per semester as part of your fee structure to be eligible to use medical and counseling services. This may be one of your cheapest options if you are uninsured. You can call for an appointment (7043) and they also take walk-ins when there is an opening. If you prefer to get a yearly flu shot you can call ahead to check on availability and cost. You should be aware that if some tests are required or medicines prescribed (even though they are done at a reduced cost) you may be responsible for the bill. 2. Dr. Cary Keller, our team physician or one of his staff will visit the training room one day a week, that day typically being a Wednesday. There is no cost to the athlete but he or she may have to pay to fill their own prescription if the medicines are not available. 65 3. If you are insured you may decide to set up your own appointment at either the Urgent Care Clinic on Airport Way (452-2178) or Tanana Valley Clinic (4593500). Weight Room Policies 1. The weight room is to be used by varsity athletes and the staff of the athletic department only. 2. If a coach wishes to reserve a time for their athletes to train as a team, arrangements must be made in advance with Amber or Mike. 3. Proper supervision is the responsibility of the coaching staff. 4. Violation of the weight room rules may lead to an athlete forfeiting his/her weight room privileges. Rules 1. No lifting alone 2. No one rep maximum lifts are to be attempted without prior approval 3. No squatting or pressing without spotters 4. Shirts and shoes must be worn 5. Off-load all bars, return weights to proper place 6. No loud obnoxious music (swearing etc.) Dietary Supplements Dietary supplements-unlike medicines and other drugs- do not undergo rigorous testing and screening. The Supplement industry is full of fraudulent claims and athletes have tested positive for banned substances that they did not know were in a particular dietary supplement. Labels do not seem to guarantee safety and you are better off not using a product that you are unsure of. If you test positive for a banned substance ignorance is not an excuse Special caution needs to be given to products containing ephedrine, e.g., Ma Huang (Chinese Ephedra, Ephedra Sinica), Mormon Tea, and Sida Cordifolia. It has been linked to the deaths of several collegiate and professional athletes and is banned by the NCAA. It is a common element of many weight loss products that has many serious side effects that can ultimately lead to heart attack, stroke, seizures and death in even young healthy athletes. Other supplements to be concerned with are the “prohormones” such as androsenedione and nor-androstenedione. The NCAA bans these precursors to testosterone and a positive test could lead to your suspension and ineligibility to play. If you have any questions about supplements please see your Athletic Trainer. All discussions will be kept confidential. 66 Section Eleven ACADEMIC ASSISTANCE Academic Monitoring Athletics personnel, specifically, the Compliance Officer and the coach monitor the academic progress of all student-athletes at the University. However, you, as a student-athlete, have the ultimate responsibility to make certain you are meeting UAF, Conference, and NCAA requirements for academic performance. Tutoring Any student who is recommended by his/her professor to receive tutoring is encouraged to contact the professor regarding the recommendation of a tutor. If the professor cannot recommend a tutor, Athletics Department personnel will attempt to secure one. Any student that secures a below passing report may be required to attend a mandatory study table. If you, the student-athlete, hire a tutor or work with a tutor on your own, the athletic department will NOT be responsible for any expenses incurred or promised. Missed class The following policy regarding class absences can be found in the UAF catalog: Attendance -- You are expected to attend classes regularly; unexcused absences may result in a failing grade. You are responsible for conferring with your instructor concerning absences and the possibility of arranging to make up missed work. If you are required to participate in either (a) military or (b) UAFsponsored activities that will cause you to miss class, you must notify your instructor as soon as possible of your absence. You must notify your instructor(s) of all scheduled UAF-required absences for the semester (e.g., travel to athletic events) during the first week of classes. You and your instructor will make a good faith effort to make suitable arrangements to assure that you can make up classes and work you miss and are not penalized for your excused absence. If suitable arrangements cannot be made, you will be allowed to withdraw from the course without penalty. However, your instructor is under no obligation to allow you to make up missed work for unexcused absences or if notification and arrangements are not made in advance of the absence. It is very important that you let your professors know when you will need to miss class for competitions. A form will be provided for you to distribute to your professors and secure their signatures at the beginning of each semester. After obtaining your instructors’ signatures, submit the form to your coach. If you need any assistance working with a professor, please contact the Compliance Officer. 67 Academic Requirements by Sport Each coach may determine specific individual or team requirements (i.e. mandatory meetings with professors, mandatory study table, etc.) to ensure satisfactory progress toward a degree and athletics eligibility. Each student-athlete is responsible for understanding his or her coach’s specific requirements. Other Resources Additional academic assistance can come in a variety of ways including: A. Professors or teaching assistants often offer study sessions to review material covered in class and in texts. B. The Math Laboratory provides flexible hour assistance to students enrolled in mathematics courses. Faculty coordinates the lab and students provide services. The Math Laboratory is located in Chapman 305. For more information call 4747332. C. The Writing Center will review student-writing projects during the successive draft process and can help you improve your grammar and writing skills. The Writing Center is open Monday through Friday and Sunday and is located in Gruening Building 801. For more information contact the Writing Center department, 474-5314. 68 Section Twelve EQUIPMENT ROOM POLICY Student-athletes are responsible for all equipment issued to them by the University. Equipment will be issued after the student-athlete has passed his/her physical examination and is cleared by the Compliance Officer. Each student-athlete will sign an “Equipment Issue Sheet” listing all equipment issued and replacement cost (if known). If any item becomes damaged or not usable, the item must be returned to the Athletics Equipment Manager before a replacement will be issued. Any lost item will be replaced at the expense of the student-athlete. It is the responsibility of the athlete to return all issued equipment at the completion of the season. The time and date for the return will be established during the last week of the season. When all equipment is returned, the athlete will sign the “Equipment Issue Sheet” in the presence of the Athletics Equipment Manager or coach. Failure to return all issued items will result in charging the price of the items to the athlete’s student account and placing a hold on the athlete’s academic transcript until the equipment is returned or payment is received. No one is allowed in the athletics equipment room other than the equipment manager, student managers, and work-study students assigned to the equipment room. No one is allowed to use any equipment, including electronic, mechanical and motorized equipment, without instruction in the proper use by the equipment manager. 69 Section Thirteen STUDENT WELFARE Student-Athlete Advisory Committee (SAAC) The Student-Athlete Advisory Committee is established to provide student-athletes with a voice through which they can address issues relating to their welfare both as individuals and as athletes in the UAF community. Each sport is represented by at least one committee member who has been elected by their teammates. The UAF Student-Athlete Advisory Committee can address any concerns or represent any issues that you may have. Additionally SAAC members: A. B. C. D. E. F. Provide a listening ear to the concerns of team members with regard to academics, activities, department policy, etc.; Meet with the Director of Athletics, Faculty Athletics Representative, other administrators or staff to discuss pertinent issues, concerns, and the welfare of student- athletes; Inform team members of their rights and responsibilities; Serve as a mentor to freshmen athletes and incoming student-athletes; Outreach to community preparatory school students; and Disseminate NCAA legislation. If you are interested in playing an active role in the athletic program and want to become a part of this committee, please contact the Compliance Officer or your head coach for more information. Social Networking Websites Policy (Facebook, Twitter, Instagram, etc.) The UAF Athletics Department encourages student-athletes to be concerned with any behavior that might embarrass themselves, their families, their teams, and/or the University of Alaska Fairbanks. This includes any activities conducted online. As a student-athlete participating in intercollegiate sports at the University of Alaska Fairbanks, you are a representative of the university and are always in the public eye. The following guidelines should be adhered to with regards to your participation on social networking web sites. Before participating in any online community, I understand that anything posted online is available to anyone in the world. Any text or photo placed online is completely out of my control the moment it is placed online – even if I limit access to my site. Student-Athletes at UAF may not post information, photos, or other items online that could embarrass themselves, family, team, the athletic department or the University of Alaska Fairbanks. This includes information, photos and items that may be posted by others on my site/ page. I understand that the use of Alaska Athletics logos on any website is prohibited without prior written permission from the Director of Athletics. I understand that posting my home address, local address, phone number(s), birth date, student ID, SS# or other personal information may be opening myself up to 70 impermissible activities by boosters, on-line predators or make myself available to Identity theft. As a student-athlete, I am required to exercise caution as to what information is posted on my website about my whereabouts or plans. I must be aware of who I add as a friend to my site – I realize that many people are looking to take advantage of student-athletes or to seek connection with studentathletes to give them a sense of membership on a team. Coaches and athletic department administrators can and do monitor these web sites. I agree to display my website/page to any coach or administrator when requested. Student-athletes could face discipline and even dismissal for violation of team and athletic department policies. In addition to the unfortunate reality of online predators, potential employers and internship supervisors also use these sites to screen candidates. Many graduate programs and scholarship committees now search these sites to screen applications. The athletic department advises Alaska student-athletes to exercise extreme caution in their use of social networking websites. 71 Section Fourteen PREGNANCY PROTOCOL The UAF athletics department is committed to the personal health and development of all our staff, and to the educational mission of our school. We strive to provide an environment that respects all pregnancy and parenting decisions and urges all participants to work cooperatively toward degree completion. This protocol sets forth the protections that should be provided for pregnant and parenting students, including those with pregnancy related conditions. It also prohibits retaliation against any student or employee who complains about issues related to the enforcement of this Pregnancy Protocol. We want to protect every student-athlete’s physical and psychological health, and their ability to complete their education. What to do if you become pregnant: As soon as you learn that you are pregnant, we encourage you to tell your coach, athletic trainers, as well as your personal physician, your religious advisor, family members, and others important to you. We recognize that a student-athlete’s pregnancy is often a life-changing event. We want to protect your health and scholarship. Do not immediately assume that you must withdraw from your sport. We want to give you time and help in considering your options. Confidentiality will be maintained until student-athlete gives permission to tell the appropriate individuals. What happens to your scholarship: If you are pregnant and you decide to tell your coach or athletic trainer, and you do not voluntarily withdraw from your sport, then your scholarship will remain in place for the remainder of that academic year. Please refer to the terms and conditions section of your scholarship agreements or see the athletic compliance office if you have any questions. Can you continue training and competing: If you decide to remain pregnant and wish to continue in your sport, we will form a decision-support team that consists of you, your coach, athletic trainer, healthcare professional(s), and others as appropriate. Depending on your sport and with your healthcare professional’s approval; you may be able to continue training and competing up to/past your 14th week of pregnancy. The decision-support team will provide mandatory monitoring of your health and academic progress, and will assist you in your return to competition if that is your desire. Who can help you: Specific individuals who can help you: Team Dr. Cary 907.451.6561 Physician Keller Center for 907.474.7043 Health & Counseling NCAA Dani 907.474.6514 Faculty Sheppard Athletic Representative (FAR) Director of Gary 907.474.7780 Athletics Gray Your personal physician or ob/gyn 72 [email protected] [email protected] [email protected] What is covered by your insurance: UAF will not cover pregnancy under their athletic injury medical insurance. The individual student-athlete will need to use their personal medical health insurance coverage. The UAF Student Health Center can refer patients with no medical insurance to the appropriate resources. What if you’re a male athlete whose partner becomes pregnant: Male studentathletes will not be affected by physical changes associated with pregnancy. However, it is possible to suffer from psychological stress, have concerns about the health of your pregnant partner and her fetus, and question your readiness for fatherhood and the personal and financial obligations you face. In any of these circumstances, we encourage you to discuss them with your partner and, whether she is a student-athlete or not, join her in assembling a support team as outlined and recommended above in this policy. 73 Pregnancy Protocol Flow-Chart 74 Section Fifteen MEDIA RELATIONS All student-athletes are encouraged to participate in interview sessions to generate positive publicity and present the best possible image of the Department, including one of good sportsmanship. All interviews must be arranged through the Sports Information Office. Interview sessions are normally held before or following regular practices and other athletic events. Head coaches, with assistance from the Sports Information Director, are responsible for providing their student-athletes with specific guidelines for speaking to media representatives. The following guidelines are presented to student-athletes to assist in speaking with the media: Working with the Media Enjoy the process – this should be fun. It allows our fans everywhere, including your family, to follow you. Some Rules to Remember All interviews must be cleared through the Sports Information Office. If ANYONE contacts you at home or without the permission of the Sports Information Office, politely decline and refer them to the Sports Information Director. With the proliferation of video phones, blogging and chat rooms, anything you say or do can be transmitted virtually around the world in a matter of minutes. Making you aware Be proactive in requesting that topics to be covered in an interview are provided in advance. Before each interview session the Sports Information Director will brief you if there is a possible “hot” topic. Expectations Appearance - Appearance can say more than words, so always try to look “neat” and “clean” for interviews, especially for TV interviews. Much of the impression you make in TV interviews results from your personal style and your body language. This includes your appearance, facial expressions and your posture. A smile makes people feel good and makes them like you Stand or sit up straight Always dress as a representative of your institution No sunglasses or gum chewing Punctuality - Always be on time for an interview. Be respectful of the reporter’s time. Do not “stiff” the media. If you agree to do an interview, be there. If you’re late, you will get the interview off on the wrong foot. Availability - Don’t hide from the media You can’t make the media disappear. Take the positive approach. Learn how to deal with the media and reap the benefits. The more cooperative you are with the media, the better chance the media will present positive stories 75 about you. The media has a job to do and it is the program’s responsibility to help them do it. Positive media relations is important. Win or lose, be available! You will make a better statement to the media and fans when you speak after a tough loss than you will after a win. When you win, be humble. Arrogance is a turnoff. When you lose, do not criticize others, particularly your teammates, coaches or game officials. Defer to the positive. Fans easily forgive mistakes made on the field of play, but they do not easily forgive a bad attitude. Cooperation - View your obligation to cooperate with the media as an opportunity to promote yourself as well as your team. Use the media to develop a positive image. Think of every media interview as a potential job interview in your professional career, whether or not you will be a professional athlete. Many student-athletes have parlayed the visibility of their careers into successful careers after their playing days have ended. Basic Rules to Remember Have Fun! Take your time and think about what you say. Don’t air your dirty laundry. Don’t create controversy. Respect your teammates, coaches, fans and opponents. Don’t provide bulletin board material to the other team. Stay the course, don’t get trapped. Be humble; give credit to your teammates. Be there win or lose. And finally… If you don’t know the answer to a question, say so. If you don’t want to answer a question, don’t! Don’t talk about injuries Refer touchy questions to the coaching staff or medical staff. Don’t go off the record. 76 Section Sixteen OTHER DEPARTMENT OF ATHLETICS INFORMATION Grievance Procedure Student-athletes experiencing a problem, regardless of the cause of the problem, have an opportunity to request assistance in dealing with the issue. This would include (but not be limited to) financial aid, transfer releases, allowing a student-athlete the opportunity to compete for positions, sexual harassment issues, abusive behavior, hazing, excessive practice, sexual orientation or sexual discrimination. The studentathlete may discuss the problem with a coach or an administrator (compliance staff, athletic trainer, academic counselor, sport supervisor). If the problem involves an administrator, the student-athlete should proceed directly to the Athletic Director with the problem/issue. The coach or administrator proceeds to discuss the problem with the appropriate administrative person. The problem will be noted and dealt with. The administrator will provide feedback to the student-athlete on the action taken in relation to the problem. If the outcome is acceptable, the student-athlete accepts the decision of the administrator and the problem is resolved. If the outcome is not acceptable, the student-athlete may appeal the decision to the Athletic Director. If the outcome of the appeal to the Athletic Director is not acceptable, the student-athlete has the opportunity to appeal to the UAF general University channels. Intercollegiate Athletic Council LOCATION WITHIN UAF STRUCTURE: The IAC serves as an advisory council on athletics and recreation, reporting to the University Chancellor and the Vice Chancellor for University and Student Advancement. Primary communication between the IAC and athletics and recreation shall be through the athletic director in the form of monthly meetings. At the end of each semester, the chair of the IAC shall provide a written report on IAC activities to the Chancellor and the Vice Chancellor. MISSION: The UAF Intercollegiate Athletics Council is responsible for advising the University Chancellor, the Vice Chancellor for University and Student Advancement, and the Athletic Director on policy matters affecting intercollegiate athletics and for monitoring the implementation of such policies. First and foremost, the IAC exists to help the university and the department of athletics to develop and maintain the academic integrity of the institution and the academic, athletics, and social development of student athletes. SPECIFIC DUTIES: review travel schedules for each sport at the end of the year and provide recommendations for possible changes in the future review grade reports, graduation rates, student-athlete demographic information, and retention data for the department at least one member participates on search committees for head coaches and upper administrative positions within the Department of Athletics review with the Director of Athletics the status of, and activities undertaken by, Alaska athletics at least one member conducts exit interviews with student-athletes to discuss the experience of participation in intercollegiate athletics at the university review annual exit interview report 77 identify and provide recommendations to address problems that may exist related to recruiting, financial aid, advising, and participation. nominate, interview and select the Scholar Athletes of the Year other duties as needed MEETINGS: The IAC will meet on a monthly basis throughout the academic year or as called by the IAC Chair or Athletic Director. COMMITTEE STRUCTURE: The IAC shall be comprised of 12 members to include the following: Faculty Athletics Representative (Chancellor appointed) [2 year term; can be reappointed] Community Representative (Vice Chancellor appointed) [2 year term; can be reappointed] Alumni Representative (Vice Chancellor appointed) [2 year term; can be reappointed] Faculty Senate Representatives (2) (Faculty Senate President appointed) [2 year term; can be reappointed] Staff Council Representative (1) (Staff Council President appointed) [2 year term; can be reappointed] ASUAF Representative (ASUAF President appointed) [2 year term; can be reappointed] SAAC Representatives (2) (SAAC appointed) [2 year term; can be reappointed] Academic Advisor (Provost appointed) [2 year term; can be reappointed] Financial Aid Representative (must be involved in the administration of athletic aid)(Vice Chancellor appointed) [2 year term; can be reappointed] Office of Admissions and the Registrar Representative (Vice Chancellor appointed)[2 year term; can be reappointed] In addition, the Director of Athletics and/or the Compliance Officer serve in the capacity of ex-officio members of the IAC. FOR MORE INFORMATION: Contact the Athletic Director at x7780 or by email. Sport Supervisors Athletic administrators who work closely with specific sport coaches and teams are sport supervisors. These individuals are available to guide student-athletes to appropriate resources and to discuss any concerns or problems that may arise that cannot be managed successfully within a team situation. The sport supervisor meets with each team at the beginning of the season to address any questions students might have as the academic year begins. Throughout the year, the sport supervisors work closely with the coaches and are available to support their teams. Additionally, sport supervisors are available to student-athletes on ANY team to address any concerns or issues that may arise. Athletics Assessment / Exit Interview In order to improve the quality of our program, the Department of Athletics seeks constructive feedback from the student-athlete. The Athletic Assessment/Exit Interview questionnaire provides the department with information which may be useful 78 to coaches and administrators in improving coaching techniques, behaviors, strategies or policies that impact the student-athlete. Each student-athlete will be asked to voluntarily fill out this questionnaire and provide his or her name. The responses to questions on this assessment will remain anonymous (coaches will see information in aggregate form only). The department will still consider feedback provided if the student-athlete chooses not to include his or her name. The actual responses on the exit interviews will be kept confidential, to be read only by the Director of Athletics, Associate AD for Compliance, and the FAR. However, their identity is important should the Director of Athletics feel the need to follow-up on this questionnaire with an interview. The questionnaire is administered by the applicable sport supervisor at the conclusion of the championship segment of that team’s season. The coach will receive only a summary of the student-athletes’ responses to the questions on the questionnaire. Constructive feedback is always welcome; therefore, student-athletes need not wait until the end of their season, year, or athletic career to offer suggestions or express concerns. 79 2013-14 ACADEMIC CALENDAR FALL SEMESTER 2013 Fall 2013 course list available at UAOnline Monday, March 18 Begin registration and fee payment for degree students for fall 2013 semester Monday, April 1 Begin registration and fee payment for non-degree students for fall 2013 semester Monday, April 8 Deadline to apply for admission for fall semester (UA Scholars) Wednesday, May 1 Deadline to apply for admission for fall semester (graduate students) Saturday, June 1 Deadline to apply for admission for fall semester (undergraduate students) Saturday, June 15 Residence halls open, 8 a.m. Sunday, Sept. 1 Sunday – Wednesday, Sept. 1–4 Orientation for new students Labor Day (offices closed — no classes, registration or fee payment) Monday, Sept. 2 First day of instruction; late registration begins Thursday, Sept. 5 Deadline for adding classes, late registration and fee payment; 6 p.m. in person, midnight at UAOnline Friday, Sept. 13 Deadline for 100% refund of tuition and fees Friday, Sept. 20 Deadline for student- and faculty-initiated drops (course does not appear on academic record) Friday, Sept. 20 Freshman progress reports due Friday, Oct. 11 Deadline to apply for fall 2013 graduation Tuesday, Oct. 15 Deadline for student- and faculty-initiated withdrawals (W grade appears on academic record) Friday, Nov. 1 Thanksgiving holiday (no classes, most offices closed) 80 Thursday – Sunday, Nov. 28 – Dec. 1 Last day of instruction Friday, Dec. 13 Final examinations MondayThursday, Dec. 16 – 19 Residence halls close, noon Friday, Dec. 20 Deadline for faculty to post grades, noon Tuesday, Dec. 24 Winter holiday (no classes, most offices closed; reopen Friday, Jan. 3 at 8 a.m.) Wed–Thurs, Dec. 25 – Jan. 2 SPRING SEMESTER 2014 Deadline to apply for admission for spring semester (graduate students) Spring 2014 course list available at UAOnline Deadline to apply for admission for spring semester (undergraduate students) Begin registration and fee payment for degree students for Begin registration and fee spring 2014 semester payment for non-degree students for spring 2014 WINTERmester courses begin semester Deadline for WINTERmester student- and facultyinitiated withdrawals (W grade appears on academic transcript) Tuesday, Oct. 15 Monday, Oct. 28 Friday, Nov. 1 Monday, Nov. 11 Monday, Nov. 18 Friday, Jan. 3 Friday, Jan. 10 Residence halls open, 8 a.m. Tuesday, Jan. 14 Orientation for new students Wednesday, Jan. 15 First day of instruction; late registration begins Thursday, Jan. 16 Alaska Civil Rights Day (no classes, most offices closed) Deadline for adding classes, late registration and fee payment; 6 p.m. in person, midnight at UAOnline Monday, Jan. 20 Deadline for 100 percent refund of tuition and fees Friday, Jan. 31 Deadline for student- and faculty-initiated drops (course does not appear on academic record) Friday, Jan. 31 Freshman progress reports due Friday Feb. 14 Deadline for UA Foundation and privately funded scholarship applications Saturday, Feb. 15 Deadline to apply for spring 2014 graduation Saturday, Feb. 15 81 Friday, Jan. 24 Deadline for student- and faculty-initiated withdrawals (W grade appears on academic transcript) Spring break (no classes) University holiday (most offices closed for spring break) Friday, March 14 Monday – Friday, March 17 – Friday, March 21 21 SpringFest (no classes) Friday, April 25 Last day of instruction Monday, May 5 Commencement Tuesday – Friday, May 6–9 Sunday, May 11 Residence halls close, noon Monday, May 12 Deadline for faculty to post grades, noon Wednesday, May 14 Final examinations SUMMER SEMESTER 2014 Registration and fee payment for Summer Sessions begins Monday, Feb. 24 Deadline to apply for admission for summer semester (undergraduate and graduate) Thursday, May 1 MAYmester courses begin. Deadline to register, attendance required and 100 percent refund of tuition and fees for MAYmester. Late payment fees begin for MAYmester Deadline for student- and faculty-initiated withdrawals for MAYmester (W appears on academic transcript) First day of instruction for summer eLearning and Distance Education courses Monday, May 12 Tuesday, May 13 Monday, May 19 Monday, May 19 Last day of MAYmester instruction Friday, May 23 Memorial Day (no classes, most offices closed) Monday, May 26 First day of instruction for six-week session I and full session Tuesday, May 27 Deadline to register, attendance required and 100 percent refund of tuition and fees for six-week session I Late payment fees begin for six-week session I Deadline to register, attendance required and 100 percent refund of tuition and fees for full session Thursday, May 29 Friday, May 30 Monday, June 9 Late payment fees begin for full session Tuesday, June 10 Deadline to apply for summer 2014 graduation Sunday, June 15 2 Deadline for student- and faculty-initiated withdrawals (W appears on academic transcript) for six-week session I Thursday, June 19 Last day of instruction for six-week session I Wednesday, July 2 Independence Day holiday (no classes, most closed) offices First day of instruction for six-week session II Deadline to register, attendance required and 100 percent refund of tuition and fees for six-week session II Last day for registration. Deadline for thesis and research credit payment (graduate student) Thursday – Friday, July 3 – 4 Monday, July 7 Wednesday, July 9 Wednesday, July 9 Late payment fees begin for six-week session II Saturday, July 12 Deadline for student- and faculty-initiated withdrawals (W appears on academic transcript) for full session Tuesday, July 15 Deadline for student- and faculty-initiated withdrawals (W appears on academic transcript) for six-week session II Wednesday, July 30 Deadline for print and online summer eLearning and Distance Education courses, including final exams Friday, Aug. 15 Last day of instruction for six-week session II and full session Friday, Aug. 15 Deadline for faculty to post grades, noon Wednesday, Aug. 20 3
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