Roller Artistic Skating World Championships 2016 BIDDING

Transcription

Roller Artistic Skating
World Championships 2016
BIDDING APPLICATION
Viale Tiziano, 74 – 00196 Rome – ITALY
Phone +39 06 9168 4023-5-4
Fax +39 06 9168 4028
www.rollersports.org - [email protected]
Dear friend,
I am happy to present the bidding application of the FIRS Roller Artistic Skating World Championships, the
most important international event for this discipline, that combines the athletic movement with elegance
and harmony , and that excites so much men and women, boys and girls in many countries of the world.
Every year these Championships get a resounding success: anywhere in the world this event takes place ,
it is always expected and followed by thousands of people, not only in terms of audience present on the
stands but also as audience connected to the FIRS Web TV which broadcasts exclusive all the competitions
of the Championships.
The streaming broadcasting of the World Championships of all our disciplines, integrated and supported
by the most popular social networks has been follwed by millions of people all over the world.
Hosting a World Championship is also an opportunity for the Organizer country to promote its image, its
own culture and its own tourism: along with the national team and the people directly involved from over
25 countries, a great audience of aficionados go to the Organizer city to follow his heroes so that about
4,000 people are alternated in the local hotels and restaurants in the two competition weeks.
Recent statistical studies show that 30% of the participating athletes return with their family and / or with
their friends in the city where they stayed as athletes to share with others their positive experiences.
Everything is therefore an important economic activity both during and after the development of the
Championship.
Precisely for these reasons, FIRS wants that the Roller Artistic World Championships reach levels of
organizational excellence and offers its full support to ensure that the Federations, that will decide to
organize it, can realize a spectacular edition; only in this way they and the Host cities will be able to draw
benefits from the event and will be able to repeat in the future a similar or even a greater experience.
Great visibility , opportunity to increase tourism , considerable revenues are just some of the reasons for
deciding to participate in this application process .
FIRS aims high for the organization of its World Championships , which are the highlight of every discipline
and which therefore need to be an unforgettable experience for all the participants!
Sabatino Aracu
FIRS President
pag.3
FIRS Roller Artistic Skating World Championships 2016 BIDDING APPLICATION
TIMELINE
Submission of the bidding application
November 30, 2014
Assignment of the Championships
February 28, 2015
Submission of the Organization Chart
June 30 2015
Creation of the web site and of the logo of the World Championships
July 31, 2015
Approval of Merchandising
October 31, 2015
pag.4
I. Introduction
FIRS (Fédération Internationale de Roller Sports) is
the only governing body recognized by the IOC of all
the disciplines of Roller Sports. Its mission consists in
assisting and representing the Member Federations
of the five Continents in the development and
promotion of Roller Sports in the not yet affiliated
countries.
FIRS aims to promote the visibility of all its roller
disciplines through international events, among
which the World Championships are the most
important ones.
Roller Artistic Skating World Championships
The Roller Artistic Skating World Championships
(henceforth “Championships”) are the most important
international event for this discipline and are held
annually, except in the year of the organization of the
FIRS Roller Games that include them.
These Championships will have a ceremonial, protocol but also a spectacular character and will be
promoted through national and international broadcasting, the streaming TV exclusive on the official
website of FIRS and new media.
Though maintaining a markedly sporting character based on FIRS regulations, the Championships wish to
combine the pure sports competition with a festive atmosphere of unity among athletes of all nationalities.
During the Championships any activities, such as seminars for coaches and / or judges will be agreed with
the Local Organizing Committee (henceforth LOC).
II. Host City Benefits
The Championships will be a sport festival at the highest level that can count on an impressive number of
visitors: over 2.000 athletes, coaches and judges will gather in one city for about 14 days.
The Championships see every year the attendance of over 25 nations and are an extraordinary event and
an unprecedented opportunity for the city that will host them not only from the sports perspective, but
also for the image and the financial return.
The event will see not only the massive presence of insiders of the Roller Sports world , but also of a crowd
of supporters and aficionados who will experience, for about 14 days, the exciting atmosphere of a great
celebration of sports and entertainment.
A real investment for the Host City: around 2.000 daily visitors, estimated revenues of about USD 5.000.000
plus all the capital gains coming from ancillary revenues such as sponsors and, in the subsequent years,
from the ensuing growth of tourism, the attraction and the socio-cultural interests of the entire area.
pag.5
Why organize the Roller Artistic Skating World Championships?
The advantages for the Host City:
Social
• Breathe new life into your city thanks to a young and cool movement.
• The Championships count on a percentage of athletes and aficionados between 15 and 30 years.
• Encourage citizens to embrace a sporting lifestyle, with consequent health benefits.
• Levelling of the social bar thanks to the high attendance of women and youth.
• Improvement of disadvantaged areas.
Economic
•
•
•
Revenues coming from tourism in subsequent years not only for the Host City, but also at national
level.
Approximately 60% of the audience is not resident in the Host City.
Statistical studies report that the percentage of those who return to the Host City in the three
years following the event with friends and / or family members varies between 20% and 30%.
• Opportunity of new jobs related to tourism.
• Opportunity to advertise and launch new products of young companies, not necessarily sports
related.
• Chance to create new partnerships and / or to strengthen the existing ones.
Structural
• Renovation of existing multi-sports facilities and / or creation of new sports facilities.
• Infrastructures enhancement.
• More opportunities in continuing to organize great sporting events in the future.
III. Schedule and Program
The Championships are an international event, staged every year that celebrate the excellence of the
different specialties of the above mentioned discipline.
pag.6
a) Free
b) Figure
c)Dance
d) Solo Dance
e)Pairs
f)Inline
g) Show Groups
h) Precision Groups
This event does not exclude the possibility to organize
together with the sport competitions meetings and
refresher courses for coaches, delegates and judges,
official events, press conferences, gala etc.
All the competitions shall be promoted through
national and international broadcasting, social
networks and new media.
A doping free sport program shall be an integral part
of the Championships. FIRS, in connection with the
Organizer and the LOC, shall be responsible for all the information concerning the controls before, during
and after the competitions, ensuring that these controls shall be conducted in accordance with the WADA
rules and its international standards.
FIRS shall support and cooperate with the Host City, the government authorities and the LOC with all its
expertise and its know-how in advising and assisting the entire organization staff.
The Championships will be scheduled over 14 days (including arrival and departure days) sometime
between September and December of the calendar year.
FIRS is responsible for establishing the official sports program of the Championships. All participating
athletes shall belong to the FIRS Member Federations, shall be FIRS Regulations and World Anti-Doping
Code compliant and shall agree to doping controls as deemed necessary.
Once FIRS has decided the most appropriate site to host the Championships, it will be officially
communicated to all the affiliated National Federations.
The FIRS President might request to organize press conferences with the Organizer and political authorities
for him to attend. All these organizing, travelling, board and lodging expenses will be in charge to the
Organizer. For all technical issues please refer to FIRS Technical Rules of Artistic Skating.
IV. Structure and Organisation
The concept as well as the way the event will be prepared and operated should be taken into consideration
by the potential Organizer through the following elements:
• Promotion of the Host City and its Tourism Industry.
• Sharing values with the commercial sector.
pag.7
• Sustainability and other environmental aspects.
• Daily communication with the FIRS liaison officer and strict consideration for the outlined
reporting parameters.
Event Rights
FIRS owns and controls the right to organize the Championships as well as all commercial, media and
intellectual property rights.
FIRS will award the right to stage, to promote and to organize the event in accordance with specific terms
and conditions that will be written in the Contract.
Upon being attributed the right to host the event, the Organizer will be entrusted with all commercial
rights (including marketing, sponsor partnerships, ticketing and licensing/merchandising), except where
stipulated in the Contract and with the exception of a possible FIRS main sponsor connected to the name
and the logo of the Championships.
Organization fee
• The Organizer will pay to FIRS for the organization of the Championships a fee of at least
USD 45.000 The proposal of the payment of an higher organization fee will be an added value
to obtain the assignment of the Championships.
• At the time of application the Organizer will pay the 20% of the fee by bank transfer,
whose invoice will be sent to FIRS with the requested documents.
• FIRS will evaluate the applications deemed the best and shall choose the appropriate
National Federation and City to host the Championships.
• FIRS shall pay back the amount paid at the time of application to all the excluded cities.
• The chosen city will pay, always with bank transfers, the remaining amount as following:
» 40% 8 months prior to the beginning of the Championships.
» The further 40% 60 days prior to the beginning of the Championships.
• Bank details will be communicated to the Organizer at the receipt of the bidding application
signed as acknowledgment of receipt.
V. Roles and Responsibilities
The FIRS President is the only legal representative of FIRS and has the right to sign the contract with the
Organizer.
The FIRS Continental Vice-Presidents shall have the duty to promote and develop the Championships in
their Continents through all communication media, advertising etc.
The CIPA Chairman shall be responsible for the technical program.
pag.8
FIRS Responsibilities
• Identify potential organizers, coordinate and follow up candidatures, manage documentation and
information, lead inspection, organizational/coordination and technical visits of the candidate cities.
• Outline the general event and sport/competition program.
• Communicate technical details regarding competitions, sport equipment and regulations.
• Supervise for approval every step of the LOC.
• Track and help to resolve any issue or obstacles that may come up during the event preparations.
• Approve the general event concepts, themes and publications.
• Coordinate, where requested by the Organizer, marketing, sponsor partnerships and other
commercial or promotional activities.
• Establish accreditation guidelines.
• Ensure that the Timeline present in this bidding application and ratified in the future contract is
respected and approve the related updates by the Organizer.
• Coordinate smooth overall event operations; doping- controls, marketing, media & communication.
• Promote the event and the discipline through FIRS communication and promotional media.
Organizer’s Responsibilities
• Creation of a Local Organizing Committee (LOC) within three months from the signature
of the contract as following:
» President of the LOC.
» CEO of the LOC.
» Media Manager.
» Office Manager.
» Transportation Manager.
» Accommodation Manager.
» Person/s responsible for Staff, Guides
and Volunteers.
» Person/s responsible for medical care
and emergencies.
» Person/s responsible for Anti-Doping
Control.
» Person Responsible for Protocol.
» Person Responsible for Accreditation
» Others.
• Facilities and rinks certified by FIRS that meet
all FIRS technical requirements in relation to
surface, dimension, adherence etc… and all
safety and health requirements for all
participants.
pag.9
»
»
» »
» The venue shall have min. 4.000 seats for the spectators; reserved and diversified seats on
the stands for the authorities, VIP guests, FIRS members, judges, press officers, photographs,
athletes and delegates. The rink for the Championships shall be light colored (white, grey or light blue)
free from any other mark with the exception of those in accordance with FIRS/CIPA rules.
Only FIRS Logo (compulsory) in the middle and advertisements, previously approved by FIRS
shall be permitted.
Inside the competition venue/s institutional logos must be agreed with FIRS.
The Organizer will provide a rink for the warm up of the athletes.
• To provide the equipment, the technology and the facilities for the success of the sport
competitions.
• To ensure that the Championships are of a world class standard.
• Not to use the Championships for any purpose other than the best interests of FIRS.
• To administer on-site technical, coordination and inspection visits when required.
• To prepare a financial planning, by establishing an event budget.
• To work in close co-operation with FIRS, exchanging any relevant information and documentation
relating to all organizational and technical aspects of the Championships.
• To communicate and to report every three months on the progress of event planning and
preparations to FIRS notifying also problems or obstacles.
• To collaborate with FIRS establishing the general event program, competition schedule and FIRS
Programs (Gala, Doping-Free Sport, institutional meetings, press conferences etc..).
• To communicate to FIRS all event updates and important event information so that the Marketing
and Communication Department may help in the delivery of the International Promotions and
Communications Plan.
• To promote the event, the competitions and the FIRS Program both domestically and internationally.
•
To realize an official website of the Championships whose domain shall be:
www.nameofthehostcityyear.rollersports.org. The web page shall contain all necessary information
for the Championships, city, region, country, hotel, program, etc., which should be made available
at least one year prior to the event. The Organizer shall be given the credentials for the management
of the free space on the server rollersports.org and shall have the freedom in the choice of the
design and the layout, previously approved by FIRS, and shall have control on the accesses.
•
To be responsible for all necessary press releases dealing with matters including but not being
limited to dates, deadlines, announcements and marketing issues that shall always be subject to
the prior approval of FIRS; the Organizer shall use its best endeavours to ensure that the
Championships is widely publicized, ensuring that the dedicated Web Site contains daily updates
on both competitions and results.
• Not to make any press releases of a sporting or technical nature without the prior approval of FIRS.
• To provide all participating athletes and FIRS, well in advance, with the name and address of an
pag.10
efficient travel agent for the appointed city and to ensure that an adequate hotel
accommodation is made available to cater to the economic needs of all participants to enable
the maximum number of athletes from invited countries to take part in the event. No national
team may be forced to use a specific hotel or food program as a condition of that participant’s
acceptance in the Championships.
•
To ensure that the venue shall include, without limitation, the following: sufficient space for
all those involved in preparing, organizing and staging the event; dressing rooms, facilities that
shall be suitable for athletes training, practicing and competing during the Championships, for
spectators, the media and FIRS administrators, (such facilities to be made available for the full
period which FIRS shall reasonably request) and the provision of all necessary equipment meeting
FIRS specifications which the Organizer shall keep in operational order throughout the whole
duration of Championships.
• To ensure that each athlete participating in the Championships is given the opportunity to
have a practice period within the Championships venue prior to the beginning of the competitions.
• To grant free of charge access to the venue to authorities, VIP guests, FIRS members, CIPA
members, the Presidents of the National Member Federations, judges, press officers,
photographers and delegates.
•
To organize according to the best international standards the look of the entire event, awards
ceremonies and the opening and closing ceremonies: these shall include parade of teams/
athletes, country flags & team signs, national anthems, with optional music/entertainment
performances from local talents. At the opening and closing ceremonies no kind of political,
religious or racial propaganda or demonstration are allowed at the venues of the Championships
or at other sites considered part of the World
Championships. Only official uniforms of theNational
Federations or their competition costumes can be
worn during the opening and closing ceremonies, as well
as the award ceremonies. No Club uniforms will be
allowed, only official uniforms of National Federations or
competition leotards shall be permitted.
• Reserved area inside the venue for:
» »
»
»
»
»
»
Anti-doping control separated by gender.
Medical services, first aid, ambulances.
Secretary of the LOC.
FIRS Technical Committee (CIPA)
Judges.
FIRS Management.
Press and Communication.
All these areas/rooms shall have wifi connection. The area/room
reserved to the Secretariat of the Championships the CIPA and
the FIRS management Office shall be equipped with at least 2
printers, 2 photocopiers, telephone, and fax and shall be close
to the rink. These rooms shall be available two days prior to the
beginning of the Championships until the evening of the last day.
All the above mentioned reserved areas shall be equipped with
tables, chairs and according equipment with a corner for coffee,
pag.11
tea, food, soft drinks, fruit, snacks etc. In such areas some reserved bathrooms shall be available.
• Area with booths for the sale of local products, as well as sponsors of the Championships or
producers of skates and sports equipment, for the FIRS Official Photographer, for FIRS broadcasting
troupe requiring such area.
• Security service in uniform during the event.
• Permanent cleaning service.
• Podium for medal awarding, with the FIRS logo. The medals shall be supplied by FIRS, paid by the
Organization and/or supplied by the LOC after FIRS has approved the design.
The Organizer is responsible of the budget for the organization of the Championships as well as for
finding and contracting local, regional, and national public authorities and private partners in the relevant
marketing/sponsorship categories.
Organizer’s Rights
The Organizer shall retain full rights for income derived from:
• All box office gate receipts from ticket sales.
• Local and/or national administrative funding.
• Sponsors (advertising spaces on event’s program and on billboards within the venues).
• Commissions, if any, from Arena food service, restaurants and hotels concessions.
• Stand rental.
• Sale of all Championships’ clothing, , including merchandising, photograph concessions and other
Championships souvenirs.
• TV Rights, subject to written agreement with FIRS.
Organizational Costs to be included in the budget
• Facilities rental. (if considered).
• Look of the event: Championships’ presentation and publications.
• FIRS Programs and Ceremonies.
• Promotion, marketing, communication and media.
• Events.
• Medical service and anti-doping controls and services.
• Catering and hospitality program for staff and volunteers, who
shall wear all the same uniform.
pag.12
• VIP Lounge.
•
Round-trip transportation to the airport designated as the
Championships international port of entry and between
official hotels and competition venues for all the participants
included not local work force and volunteers throughout all
Championships competitions and practices. The size and
the number of the buses must be adequate for regular
round-trip transportation of all athletes/ teams and their
trainers in time for their practices and competitions. This shall
also include the transportation of their equipment throughout
the Championships.
• Transportation for FIRS members, members of the Technical
Committee and judges during their stay.
»Two six passengers vans or cars for transportation of the
FIRS members and the members of the Technical Committee
and a third van for the judges shall be provided. Unless
waived in writing by the Technical Committee, the hotel
should be in close proximity to the venue. If the FIRS
President attends the event, a car with driver shall be made
available for him. All these transportations shall be
available two days prior to the begin of the World
Championships until the morning after its conclusion.
• Travel, board and lodging for:
»Two persons appointed by FIRS, who shall inspect the
venue and verify promotional technical logistic and
communication aspects during the bidding period.
» Judges up to a maximum of 14 in Class A/B twin rooms with shower/WC divided by gender.
» FIRS members, members of the Technical Committee and FIRS staff (Responsible for Protocol,
Communication Manager, Delegate for General Affairs) up to a maximum of 12 in Class A
single rooms with shower/WC.
» FIRS troupe streaming (in case of absence of local crew) consisting in 4 people in Class A/B
twin rooms with shower/WC.
» FIRS anti-doping manager.
• Hotels shall be close to the venue, walking distance is preferred especially for the judges.
Availability is required two days prior to the beginning of the Championships until the morning
after its conclusion.
• VIP lounge during the evening events (coffee, drinks, snacks).
• Medical First Aid for all official practices and competitions (qualified personnel on duty in a first
aid room throughout, with ambulance on standby).
• Technology: information systems, telecommunications and other technologies, wifi and cable
internet connections.
• TV Broadcast, Satellite Broadcast and streaming.
pag.13
• ID photos and accreditation equipment.
• Banners with FIRS Logo.
• Security for all participants including insurance for athletes, delegates, spectators, guests.
• Infrastructure and workforce for the LOC.
VI. Format of the Championships
The general competition format is established by FIRS; therefore athlete criteria, and qualification systems
will be proposed by FIRS. FIRS shall design and put forth a competition schedule that fulfils its particular
organizational needs and goals for development and promotion of all the specialties of Artistic Skating.
Presentation of the competitions of the Artistic Skating’s specialties
An integral part of the competitions is the presence of announcers / speakers expert of the discipline of
Artistic skating, able to provide with extreme accuracy and protocol professionalism what required by the
different specialties during the competitions and award ceremonies. All announcements and the reading of
scores will be made in English and in the language of the Organizer.
For all the specialties of Artistic Skating an adequate audio system as well as a responsible of the management
ot the audio tracks are required.
Sports Equipments
The sport equipment as well as all the technical material (skates, shoes, plates and trucks, wheels) shall
be homologated, i.e. officially confirmed by FIRS. The list of the approved material will be available yearly
on FIRS website.
Event Guide and Technical Publications
The Organizer is responsible for producing and distributing publications with relevant information on
competition format, technical rules, as well as other general event information.
VII. Visas
The Organizer is expected to outline applicable Host Country immigration (entry visas) and customs
regulations and laws during the candidature presentation phase. Further to that, the Organizer will provide
assistance to the Championships participants and VIP guests in obtaining appropriate visas (i.e. invitation
letter issuance).
All participants are responsible for paying for the costs related to the obtainment of a visa as well as
applications for transit visas, where required.
The Organizer is responsible for informing FIRS and subsequently the Event Participants on matters
including required vaccinations and customs regulations on publications and media and sport equipment.
pag.14
VIII. Operation and Services
Accreditation
The Organizer shall manage and facilitate the
operations of accreditations of the participants,
shall establish the look and content of the card, the
accreditation zones and the access controls.
Pass will be provided to athletes, coaches, delegates,
Media, LOC, volunteers, FIRS CIPA, FIRS members
and staff.
A Free Card will be provided to all guests of
FIRS including all the Presidents of the National
Federations, National and International Sport
authorities, business partners, sponsors, political
and administrative authorities, who will be invited
to participate as VIP guests to all events in program,
ceremonies and gala.
Opening and Closing Ceremonies
The Organizer is entrusted with the organization development of the ceremonies procedures that shall
be submitted to the final approval of FIRS. It is expected that all athletes and a minimum of officials take
part in the Opening Ceremony and/or Closing Ceremony. Protocol, and speeches should all be considered
in planning and respected. Medals for the Awarding Ceremonies are provided by the Organizer, with the
final design approved by FIRS.
Protocol
The Local Responsible of the Protocol shall work in connection with the FIRS Responsible of the Protocol,
who shall oversee any decision.
The Organizer is responsible for providing flags and anthems of the represented countries during the
Opening and Closing Ceremonies as well as all Medal Awarding Ceremonies.
Additionally, speeches, oaths and relevant FIRS Protocol guidelines shall be respected.
Uniforms
The Organizer shall provide all the volunteer uniforms under the final design approved by FIRS. The athletes
will be required to wear their own official uniform during the competitions and the official events.
Side Activities
FIRS may be interested in hosting other promotional events as meetings, seminars etc. The Organizer, in
partnership with FIRS, shall be responsible for helping to facilitate communication and organization of such events.
Media
Under the responsibilities of the Organizer, the LOC is responsible for facilitating registration, accreditation
for national and international media representatives. The Organizer shall verify all international media
pag.15
registrations with FIRS prior to the final validations. The Organizer is also responsible for providing relevant
information to the media. Adequate interview room and press room inside the venue shall be provided
by the Organizer. The press room shall be supplied with electric power, adequate wireless connection and
hub for at least 10 cable internet connections.
The Organizer should ensure staffing to carry out general event communications, daily bulletins, press
releases, press conferences and interviews, reports and information on the athletes as well as contents for
internet and websites.
Official Event Photographer
The Organizer is responsible for providing travel, board and lodging and local transportation for FIRS
appointed official event photographer. The photographer will be responsible for taking photos of the
Opening and Closing Ceremonies, of the Award Ceremonies, of all the competitions, training sessions,
official banquets, gala meetings and side activities.
Language
The official languages of the Championships are English and the official language of the Host Country. In
case that the Host Country is English speaking the other official language will be Spanish. Therefore, all onsite signage, event communication and publications, sport commentary and any other information means
shall be made available in the above mentioned languages. The Organizer is also responsible for providing
sufficient translation and translator (via volunteers) services to FIRS and to the international community.
Technology
The Organizer shall take measures to ensure ease of communication by engaging relevant technology
measures before, during and after the Championships. This includes test events, information systems,
telecommunications and internet. Inside the venue a timing, scoring & results system and scoreboard
shall be present, as well as an adequate audio system.
Additional elements of technology include administrative systems (finance, HR, project management,
procurement and logistics), printing, publishing, hardware and software scoring systems,
telecommunications – infrastructure, landline and wireless, radio frequencies, PA systems, cabling and
CCTV, TVs, recorders, imaging and video boards. This functional area is often seen as an opportunity to
solicit VIK (Value in kind) sponsorship/partnerships.
Medical Services & Health and Safety
The Organizer shall ensure medical services to athletes, spectators, workforce, media and VIP guests
according to the establish FIRS standards. The Organizer shall coordinate, if necessary, hospital services
with Public Health Authorities.
The Organizer will also arrange First Aid and Medical Care at the training, competition venues and any
other official event venue, where vehicles and ambulances will be present. The defibrillator inside the
competition venue is mandatory.
Antidoping-controls
The Organizer shall cooperate with the FIRS Doping-Free Sport Unit (DFSU) staff in delivering services
education and information regarding program content. The FIRS anti-doping manager will select athletes
pag.16
for testing in accordance with FIRS anti-doping rules. In consultation with the FIRS antidoping manager
the Organizer shall plan, establish and manage the infrastructure and the services to enable the doping
control sample collection processes and laboratory analysis to be conducted in accordance with the WADA
International Standards and with the FIRS Anti-Doping Rules.
The Organizer, together with FIRS antidoping manager and sampling agency shall indicate the most
suitable laboratory for doping test analysis.
Security
All matters related to security are the Organizer‘s responsibility and should be coordinated with the
competent public security authorities of the Organizer. However, in some cases coordination with FIRS
regulations must take place.
IX. Promotion e Communication
Promotion and communication of the event
The Organizer has the responsibility to promote and communicate about the event, using TV promotion,
new media networks, public and private partners and national campaigns including a detailed description
of the event, an official event and spectator guide, as well as city and on-site billboards. FIRS will both
indirectly and directly support the Organizer and its international communication and promotional
activities for the event.
The Organizer has the right to keep the revenues from partnership agreements and marketing activities in
all released categories. Nevertheless, the Organizer agrees to have all partnership agreements approved
by FIRS and to support and to supply all marketing activities relating the FIRS world and its main corporate
partners before, during and after the event.
pag.17
Streaming
All the competitions of the Championships will be broadcasted exclusively on Rollersports TV. FIRS will
send its own troupe whose travel, board and lodging costs will be borne by the Organizer. The FIRS crew
must be ensured with adequate and free space in optimal position for the management and sale of the
DVD of the event. The crew could also be local, provided it meets all FIRS requirements specified in the
contract. The Organizer must ensure adequate Internet cable dedicated to streaming. The characteristics
of the connection must be agreed with the FIRS Department of Marketing and Communication.
A full set of all DVDs prepared must be given to FIRS at no cost.
Broadcasting and signal
FIRS is the owner and rights holder of all Television, Web and Digital Media Rights of the international
events. The Organizer is responsible for ensuring international standard quality TV production and signal.
The international signal will be provided in an objective and impartial quality. It shall include slow-motion
replays, basic TV graphics and timing and be delivered with all appropriate editorial supports. In order
to ensure international broadcasting and thus global promotion of the event, FIRS is responsible for the
negotiation of the international television rights.
FIRS may, however, assign, upon agreement, in whole or in part, the television rights to the Organizer or
to any third party.
Designs
The Organizer shall design a Corporate Image and some graphic works for promoting the event. The list
of designs shall include logo, emblems, medals, mascots, information icons, visuals, slogans, publications,
websites and audio-visual productions. All this material shall be approved by FIRS and the FIRS Logo shall
always be predominant.
Marketing Partners, Officials Suppliers, Ticketing, Licensing and Merchandising
The Organizer will be responsible for the negotiation and improvement of marketing, sponsoring,
merchandising and any remaining commercial rights upon FIRS approval.
All revenues accruing from the exploitation of the rights negotiated by the Organizer shall be fully ensured
to the Organizer. The FIRS Logo shall be predominant according to guidelines specified in the contract.
X. Legal
Contract with the Organizer
The Contract shall outline all legal, commercial, organizational, financial and reporting obligations as
well as all relationships, roles and responsibilities involved in planning, staging and the debriefing of the
Championships. It shall also include a consensus from the Organizer to follow a FIRS event, accreditation,
protocol, doping control, sustainability, volunteer, marketing and communication, etc…
The bidding application, signed for acceptance, shall form essential part of the contract.
pag.18
Insurance
The Organizer and the LOC are responsible for engaging the necessary insurances for the organization and
the procedure of the Event including transportation, liability and cancellation insurance.
XI. Logos
Logo of the Championships
Once received by FIRS the written acceptance of the nomination, the candidate Federation must send to
FIRS 1 or 2 CD-ROM with the logo in the following formats:
• Logo in vector format (graphic element + Candidate City 2016 + logo FIRS)
• Types of logo: vector format, EPS format.
• A colour version.
• A one-color version
• A version JPG 1024 x 768 min
• A version BMP 1024 x 768 min
• A version TGA 1024 x 768 min
Such logo may only be published after FIRS approval.
FIRS will be free to decide to juxtapose the name of a sponsor and the name and the logo of the
Championships.
pag.19
FIRS Logo
FIRS Logo in vector format shall be sent by the Marketing and Communication Dpt. to the Organizer
immediately after the signing of the Contract and shall be predominant inside the venue and on all the
publications and merchandising.
Institutional Logos and Logo of the Organizer
The positioning and use of all institutional logos on publications, merchandising and inside the venues
should be subject to the written approval of FIRS.
XI. Candidature Presentation
National Federations and / or cities wishing to submit their candidacy to host the Championships must
follow the following steps:
• Official Letter of submission of the application (written in English and/or Spanish) addressed to
FIRS with the invoice of the payment of the required fee.
• Letter of local and/or national Government Authority supporting the organization of the
Championships.
• Exhaustive description of what is required in the attached document.
• Detailed A3 map of the venue selected to host the Championships.
• Commitment to protect and to promote the FIRS brand.
• Commitment not to host other sporting events during the implementation of the Championships.
• Name and role of the legal representative authorized to sign the contract.
Once these materials will be received by FIRS, the evaluation process will begin and inspection visits will
be scheduled as below indicated.
After careful consideration FIRS will choose the appropriate National Federation and the city for hosting
the Championships and will send the final contract.
Organizing Planning
Documents for application must be delivered to FIRS HQ, that will issue a receipt or sent by registered
mail by November 30, 2014 in duplicate and shall be written in English and / or Spanish. A copy of these
documents must be sent by email to FIRS Department of General Affairs: this file may not be distributed
or made public until obtaining authorization by FIRS.
FIRS will appoint the National Federation and the Host City by February 28, 2015.
FIRS will send a Commission for control and evaluation consisting of maximum 3 persons between these
two dates. The costs of travel , board and lodging of the members of this Commission shall be borne by
the Federation Candidate.
pag.20
During the months of preparation for sending the application, however, the Federations / cities interested
in hosting the Championships could invite the above mentioned FIRS Commission to assess their candidacy.
Acknowledgement of Acceptance
The undersigned_________________________________________________(Name, Surname and Office)
declares to have taken note of this document, to share the content and to be able to comply with
each item.
The undersigned declares on behalf of ________________________________________________
of which he/she is the legal representative, to apply for hosting and organizing the 2016 FIRS Roller Artistic
Skating World Championships.
Sincerely,
___________________________________
(Signature)
DATE _____________________________
pag.21
Information and Documents
(To Be Submitted To FIRS)
1 . Infrastructure
• Describe existing infrastructures of the Host City.
• Location of proposed venues (competition, training and program activities).
• Submit, in A3 format, a detailed plan of the competition venue.
2. Event Concept And Schedule
• Present the motivation to host the Artistic Roller Skating World Championships.
• Propose dates for the event.
3. Sporting Venues, Facilities and Location
• Describe the different competition, training and official program venues (including distance
among the venues and from airport/hotels, surface, available facilities, technology, nr. of seats,
specificities supplying, if possible, this description with photos and/or video.
4. Accomodation
• List the possible hotels, category (*), capacity (hotel and conference rooms ), distance from the
airport and other official event venues and their average price.
5. Transportation And Accessibility Including Visa Application, Immigration And Customs
• List the nearest international airports and distance to proposed hotels and visa procedures
(if required).
6. Medical Services (Anti- Doping Control)
• List the nearest hospitals, clinics and other emergency facilities.
• List the name of the National Anti-Doping Organization (NADO) and contact information.
7. Technology
• Describe how state-of-the-art technology will play a role in ensuring the successful delivery of the
Championships.
8. Media (Press, Radio And Television)
• Describe the role of the national and international media in promoting successfully the
Championships. Promotional and communication program.
9. Public and Private Partners
• List Key Championships partners and their contribution (i.e. financial, technical, etc.).
pag.22
www.rollersports.org

Roller Artistic Skating World Championships 2016 BIDDING

Transcription

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