OFFICIAL PROCEEDINGS OF THE BOARD OF EDUCATION

OFFICIAL PROCEEDINGS OF THE BOARD OF EDUCATION
Chickasha Public Schools
Chickasha, Okla.
Regular Meeting
July 12, 2016
The Board of Education of Independent School District No. 1-001, Grady County, Oklahoma, met
in regular session Tuesday, July 12, 2016, in the Board Room of the Administration Building, 900 W.
Choctaw Ave., Chickasha, Oklahoma. The meeting started at 5:15 p.m.
Members Present
Julie Badgett Sinn
Chris Ludwell until 6:05 p.m.
Julie Hibbard
Amos Franco
David Cash, Superintendent
Laura K. Martin, clerk and non-member
Members Absent
Chris Ludwell from 6:05 p.m. on
Doug Brown
ITEM 1 - Call meeting to Order
Mrs. Badgett Sinn opened the regular session meeting at 5:15 p.m. Notice of the meeting had
been properly announced and posted in compliance with the Open Meeting Laws of the State
of Oklahoma.
ITEM 2 - Roll Call
Members present: Franco, Hibbard, Ludwell before 6:05 p.m., Badgett Sinn
Members absent: Brown, Ludwell after 6:05 p.m.
ITEM 3 - Pledge of Allegiance to the Flag
ITEM 4 – Skipped ITEM 4 and moved on the ITEM 5.
ITEM 5 - Consent agenda
All of the following items, which concern items of a routine nature normally approved at
board meetings, will be approved by one vote unless any board member desires to have
a separate vote on any or all of these items. The consent agenda consists of the discussion
and possible action of the following items:
(a.) Minutes of the June 14, 2016 regular meeting;
(b.) Minutes of the June 3, 2016 special meeting;
(c.) Yearly subscription for xDStore/xDStore Rosters Connector for the
creation of student email addresses in PowerSchool;
(d.) Bloodborne Pathogens Exposure Control Plan with no updates for
the 2016-2017 school year;
(e.) Renewal of Vo-Ag trailer lease-purchase for the fiscal year
ending June 30, 2017;
(f.) Fortigate Firewall as the internet content filtering software for the
2016-2017 school year;
(g.) Substitute Teachers’ Handbook for the 2016-2017 school year;
(h.) Meal prices for 2016-2017;
(i.) Application of Title I Comprehensive District Academic Plan;
(j.) CareerTech FY 2016-2017 Funding Agreement for Project
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Fund 731;
(k.) CareerTech FY 2016-2017 Funding Agreement for Project
Fund 735;
(l.) Chickasha FFA School Farm Contract between
Student/Parent/School;
(m.) Fundraising approval request from Chickasha Football Program;
(n.) iNspire Contract for school psychologist or psychometrist for
student evaluation from January 20, 2016 to May 20, 2016;
(o.) LifeTouch School Portrait Agreements for the 2016-2017 school
year;
(p.) Sanctioning Chickasha FFA Mothers Club, Golf Booster Club and
Wrestling Booster Club for the 2016-2017 school year;
(q.) Administration Staff guidelines;
(r.) Agreement between Chickasha Public Schools and Head Start
for Disability Services for 2016-2017;
(s.) MSDS-Material Safety Data Sheets, District ADHER
policies, Hazardous Chemical Inventory, and the PPE-Personal
Protection Equipment program and Hazardous Communication
Standards as reviewed by the Assistant Superintendent of
Maintenance/Transportation for the 2016-2017 school year;
(t.) Cooperative Math and Science Agreement between
Chickasha Public Schools and Canadian Valley Technology
Center for the 2016-2017 school year;
(u.) Resolution of Chickasha Board of Education for the 2016-2017
school year;
(v.) Request to Transfer Funds from Gate to Basketball
(w.) Purpose of Account for BJ Clack Scholarships
(x.) Fundraising Approval for Chickasha Tip In Club
(y.) Finance Report;
2015-2016 General Fund Nos. None; Building Fund Nos. None;
Child Nutrition Fund Nos. None; 2010 Bond Nos. None; Activity
Fund Nos. 2450-2494; Athletic Fund Nos. 2502-2526;
Sinking Fund Nos.1-2;
2016-2017 General Fund Nos. 1-33; Building Fund Nos. None;
Child Nutrition Fund Nos. None; 2010 Bond Nos. None; Activity
Fund Nos. None; Athletic Fund Nos. None;
Mr. Cash spoke about the Finance Report saying that there were no surprises. Revenue is down
considerably from last year and he credits this to the directors and principals really tightening
their belts and eliminating extra expenditures.
On a motion from Mr. Ludwell, seconded by Mr. Franco, the board voted to approve the
consent agenda items. Voting AYE: Ludwell, Hibbard, Franco, Badgett Sinn
ITEM 4 - Joint work session to discuss the potential use of the former Chickasha Police Station and
Fire Station as an economic development partnership center to include the following:
Chickasha Public Schools Board of Directors
Chickasha Economic Development Council Board of Directors
Chickasha Chamber of Commerce Board of Directors
Chickasha City Council
To be held at 101 N. Sixth Street, Chickasha, OK 73018 on Tuesday, July 12, 2016 at 5:30 PM.
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Chickasha Board of Education Members gathered at the former Chickasha Police Station
located at 6th and Chickasha Avenue. School Board members along with other city officials and
boards of directors toured the facility to discuss the possibility of sharing the office building. No
action was taken during the site tour.
The Chickasha Board of Education returned to the Board Room at 900 W. Choctaw and
reconvened the meeting at 6:17 p.m.
ITEM 6 - Comments and Recognition of Visitors
There were no comments or documented visitors that wished to address the board.
ITEM 7 - Discussion and possible action on open student transfers into Chickasha Schools
Mr. Cash told the board that this process was required by law.
On a motion from Mr. Franco, seconded by Mrs. Hibbard, the board voted to approve Open
Transfers for the 2016-2017 school year. Voting AYE: Hibbard, Franco, Badgett Sinn
ITEM 8 - Discussion and possible action on district-wide student handbook for 2016-2017 school
year
Julie Badgett Sinn requested that the School Policy GJ on page 14 be amended to match
board policy. It needs to include the word designee should the superintendent or principal not
be present to remove unruly school visitors.
Also, on page 29, under Vehicle Policy, the word “fine” needs to be changed to “fee.”
On page 38, under the Valedictorian section, the phrase “and have taken at least four (4)
honors courses during the 9-12 grades” needs to be changed to “and have taken at least four
(4) honors, AP or concurrent courses during the 9-12 grades.”
On a motion from Mr. Franco, seconded by Mrs. Hibbard, the board voted to approve the first
edition of the Student Handbook for the 2016-2017 school year. It is important to note that the
board was informed there will be minor changes to scheduling in the next month or so. These
changes will be reflected in the Student Handbook. Voting AYE: Hibbard, Franco, Badgett Sinn
ITEM 9 – Skipped until after Executive Session.
ITEM 10 - Board to consider and take action on a motion approving the renewal of the Sublease
Agreement for the fiscal year ending June 30, 2017 as required under the provisions of the
Sublease Agreement dated August 1, 2008 between the District and Grady County School
Finance Authority for $10,690,000;
On a motion from Mrs. Hibbard, seconded by Mr. Franco, the board voted to approve the
renewal of the Sublease Agreement for the fiscal year ending June 30, 2017 as required under
the provisions of the Sublease Agreement dated August 1, 2008 between the District and Grady
County School Finance Authority for $10,690,000. Voting AYE: Hibbard, Franco, Badgett Sinn
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ITEM 11 - Board to consider and take action on a motion approving the renewal of the Sublease
Agreement for the fiscal year ending June 30, 2017 as required under the provisions of the
Sublease Agreement dated June 7, 2008 between the District and Grady County School Finance
Authority for $14,120,000;
On a motion from Mrs. Hibbard, seconded by Mr. Franco, the board voted to approve the
renewal of the Sublease Agreement for the fiscal year ending June 30, 2017 as required under
the provisions of the Sublease Agreement dated June 7, 2008 between the District and Grady
County School Finance Authority for $14,120,000. Voting AYE: Hibbard, Franco, Badgett Sinn
ITEM 12 - Discussion and possible action on School Board Policy FNCFB, Student Drug Testing
Policy – Students Participating in Competitive Extra-Curricular Activities;
Mrs. Badgett Sinn requested changes to the first offence. She asked to strike the words “including
all meetings, practices,” and also strike “and includes all summer activities.” She said the student
then is punished but still has the support system in place.
On a motion from Mrs. Hibbard, seconded by Mr. Franco, the board voted to approve an
amended version of School Board Policy FNCFB, Student Drug Testing Policy. Voting AYE:
Hibbard, Franco, Badgett Sinn
ITEM 13 - Discussion and possible action on going into Executive Session to discuss:
Employing, hiring, appointing, promoting, demoting, reorganization,
transfers, disciplining or receiving the resignation of employees that are
listed on the attached personnel sheet pursuant to 25 O.S., Section 307
(B)(1) of the Open Meeting
On a motion from Mr. Franco, seconded by Mrs. Hibbard, the board voted to go into Executive
Session at 6:50 p.m. Voting AYE: Hibbard, Franco, Badgett Sinn
ITEM 14 - Acknowledge return to open session
Mrs. Badgett Sinn re-opened the meeting to the public at 7:44 p.m.
ITEM 15 - Executive Session Minutes Compliance Statement
The Executive Session Compliance Notice was read by Mrs. Badgett Sinn and is as follows;
Superintendent David Cash and all present members of the board of education attended the
Executive Session. Only the items listed under the agenda item Executive Session were
considered and discussed and no board action was taken.
ITEM 16 - Discussion and possible action to approve or not approve personnel matters
discussed in Executive Session as listed on the personnel sheets and attachments
On a motion from Mr. Franco, seconded by Mrs. Hibbard, the board voted to approve the
personnel sheet.
Voting AYE: Hibbard, Franco, Badgett Sinn
ITEM 9 - Discussion and possible action on School Board Policy BBH, Development Opportunities:
Board Members;
Mr. Cash said the suggested changes were made by OSSBA and were basic “housekeeping”
changes.
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On a motion from Mrs. Hibbard, seconded by Mr. Franco, the board voted to approve the
changes to School Board Policy BBH, Development Opportunities. Voting AYE: Hibbard, Franco,
Badgett Sinn
ITEM 17 - New Business
There were two items of new business.
 Two resignations – Carole Carroll and Dennis Furr
 Chickasha Schools Wellness Policy And Assessment Adoption
On a motion from Mr. Franco, seconded by Mrs. Hibbard, the board voted to approve both
items of new business. Voting AYE: Hibbard, Franco, Badgett Sinn
ITEM 18 - Superintendent’s Report
Mr. Cash discussed:
 News articles
 Professional Development opportunities for Board Members
ITEM 19 - Motion to Adjourn
On a motion from Mr. Franco, seconded by Mrs. Hibbard, the board voted to adjourn the
meeting at 7:53 p.m. Voting AYE: Hibbard, Franco, Badgett Sinn
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This agenda was posted at 4:00 P.M. on the 11th day of July, 2016, on the east and west doors of
the Administration Building, Chickasha Public Schools, 900 W. Choctaw, Chickasha, OK, and
emailed to the concerned public. Notice of the meeting was given to the Grady County Clerk
at 11:37 a.m. on the 12th day of November, 20. It was then amended on June 6, 2016 at 12:46
p.m. to begin at 5:15 p.m. instead of 6:30 p.m.
_______________________________________
__________________________________
Board President
Laura Martin
Chickasha Board of Education
Board Clerk
Regular Meeting
State of Oklahoma
Grady County
I, the undersigned Clerk of the Board of Education of Chickasha School District I-001, of Grady
County, Oklahoma; do hereby certify that at least 24 hours prior to the meeting, excluding
Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of this
meeting was posted in prominent public view at the location of the meeting.
Witness my hand and seal of this school district this _______ day of
______________________________, 2016
__________________________________________
Clerk, Board of Education
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