Public Events Forms - The Town of Amherstburg

2015 Public Events Forms Please complete the Public Events Forms and
submit 8 weeks prior to event for processing.
Failure to complete all necessary forms
(Schedule A to L) that pertain to your event
may cause a delay.
Town of Amherstburg SCHEDULE A
PUBLIC EVENT APPLICATION
A $250 DEPOSIT MUST ACCOMPANY THIS APPLICATION
A.Name of Organization:
Event Name:
Returning Event?
New Event?
Date of Application Submission:
Contact Name:
Position:
Address:
City & Province:
Postal Code:
Telephone Home:
Cell # :
Email:
Do you grant permission to release your contact info to the public?
Yes
No
B. Event Information: brief description of proposed event (please attach additional sheet if needed)
C. Location: (For booking detail, include dates/times for the event and set up & take down.)
Park
An event layout
plan is required.
Town Facility
(Roadway,
Libro Center,
sport field etc.)
Dates
Day of
Week
Start Date
mo/day/yr
Times
End Date
mo/day/yr
Start Time
End Time
Parade
Festival
Other (specify):
Walk/Run/Cycle – Route & map required
Anticipated # of spectators/visitors:
Approximate # of volunteers:
D. Event Details
Type of Event:
For each activity or item, check (x) either yes or no and provide additional information as required. If
you answered yes, please refer to the Public Events Manual for further follow up.
1.
2.
3.
4.
5.
6.
Will you require a road closure? A barricade plan is necessary
Will alcohol be served at your event?
Will you have a fireworks or pyrotechnical display?
Will you be selling food?
Will you require hydro at your event?
Will you require Town equipment?
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
No
(i.e. picnic tables, pylons, garbage barrels)
7. Will you be having live entertainment or using amplified sound? What are the hours?
(any event approved by way of application process is still subject to
the provisions of the Noise By Law 2001-43)
8. Will there be carnival or amusement rides?
9. Will there be any Vendors selling merchandise?
10. Will you be having Pets at your event?
From:_____ To:_______
Yes
Yes
Yes
Yes
No
No
No
No
Public Event Forms
SCHEDULE A
PUBLIC EVENT APPLICATION
A $250 DEPOSIT MUST ACCOMPANY THIS APPLICATION
11. Will there be fundraising activities, e.g. 50/50 draw?
12. Will you be installing tents, canopies, stages or similar
structures?
Yes
No
Yes
No
D. Insurance
Event organizers are required to carry liability insurance as per the Event Manual
recommendations. Insurance may be available to purchase through the Town. This
insurance is only valid for activities that occur on approved Town property.
Organizations are to provide a “Certificate of Insurance” naming the Corporation of the
Town of Amherstburg as “Additional Insured”.
1. Are you providing your own insurance?
Yes
No
2. Are you purchasing insurance through the Town?
Yes
No
Please check all boxes that apply:
I have completed the application in its entirety
I have included the route / site plan / map / parking plan
I have included the event program (list the activities proposed throughout the day)
I have included the barricade plan
I have included the insurance certificate
I am aware that there may be additional costs
I have read the Public Events Manual
I have read and agree to the Town’s Rental Terms and Conditions
I have attached the $250 deposit
E. Acknowledgement
By typing my name below (eSignature), I certify that the information I have provided
above is true and correct. You may wish to print this document for your records.
Please enter your full name:
Date:
$250 Check #
Forward the Public Event Application and all supporting documents to:
Public Events Committee 519.736 -5712 Email: [email protected]
or 519 730-1309 Email: [email protected] or [email protected]
NOTE: Incomplete applications may result in the decline of an event, in part or in its entirety.
Office Use ONLY
Application Received by: ________________________________________________
Date: ______________ Check Received ________Check # : ____________________
Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act
(MFIPPA). If you want to learn more about why and how the Town collects your information, write to the Town Clerk's
Office, 271 Sandwich Street South, Amherstburg, ON N9V 2A5 or call 519-736-0012.
Public Event Forms
SCHEDULE B
PUBLIC EVENT APPLICATION CHECKLIST
This checklist is a tool to be used internally by your organization
You are not required to submit this checklist to the Town of Amherstburg
Please call to make an appointment with the relevant department’s designate before you begin your
planning to ensure whether you will need or do not need required documents for your particular event.
Public Event
Application Submission
Committee Contact
Amherstburg Town Hall
271 Sandwich St. S
Documents
Required
Time Line
Will you require a
road closure?
Yes
No
Engineering and Public
Works Department
(519) 736.3663
*Route/ Barricade Plan List is
required with barricade locates is
required
6 weeks prior to
event
Pay Duty Officers
Please call to
discuss with
Police Services if
extra coverage is
required
Amherstburg Police
Services
(519) 736-8559
Pay Duty Officer Form
Inform Windsor
Essex County
EMS
of road
closure/event
details (even if
not requesting
their services)
519-776-6441
Essex Civic Center
Will alcohol be
served at your
event?
Yes
No
Alcohol Gaming
Commission
www.agco.on.ca
Completed
6 weeks prior to
event
Please call ahead
6 weeks prior to
event
Special Occasion Permit (SOP)
http://www.agco.on.ca/forms/en/1575
_a.pdf
Please visit the
website for further
details and specific
deadlines.
Smart Servers
www.smartserve.org
Economic and Community
Development Department
(519) 736-0012 Ext. 219
Please refer to the Municipal Alcohol
Policy
If you require copies of the
mandatory alcohol serving area
signage, please contact the
Community Services Department –
Food and Beverage
*please be sure to reference
additional Insurance requirements
A copy of the SOP
must be submitted to
the Community
Services Dept. prior
to the event and
release of the Town
Facility Permit
required
REC-2011-03
Public Events Committee
Tel: 519-736-5712 Fax: 519-736-7111
SCHEDULE B
Public Event
Application Submission
Will you have a
fireworks or
pyrotechnical
display?
Yes
No
Committee Contact
Amherstburg Town Hall
271 Sandwich St. S
Amherstburg Fire
Department
(519) 736-6500
Will you be
selling food or
merchandise?
Yes
No
FOOD
serving food at events.
Please visit
www.wechealthunit.org/ins
pect/food-safety-1/fairfestivals
Will you require
hydro at your
event?
Yes
No
PUBLIC EVENT APPLICATION CHECKLIST
Documents
Required
Time Line
Fireworks Application as per the
Public Events Manual
Before Town Facility
Permit issued
*please be sure to reference
additional Insurance requirements
Merchandise
Economic and Community
Development Department
(519) 736-0012 Ext. 219
ESA
www.esasafe.com or
1-877-372-7233
Please visit health unit website
Please visit health
unit website
www.wechealthunit.org/inspect/foodsafety-1/fair-festivals
Application for Inspection by ESA.
48hrs prior to event
Town of Amherstburg requires
inspection to take place the day prior
to the event start date and inspection
to take place after 4PM.
Will you require
Town equipment
or materials?
Yes
No
Parks, Loan of Town
Equipment, Banners
Engineering and Public
Works 519.736.5712
Loan of Equipment
$250.00 Deposit
Will you be
having live
entertainment or
using amplified
sound?
Yes
No
Economic and Community
Development Department
(519) 736-0012 Ext. 219
Application for Noise Exemption (if
required)
Will you have a
petting zoo or
animals?
Yes
No
Economic and Community
Development Department
(519) 736-0012 Ext. 219
Complete Festival & Events Rental
of Assets form
ASAP, first come,
first serve – deposit
required when
submitting form
6 weeks prior to
event
6 weeks prior to
event
* please be sure to reference
additional Insurance requirements
The event organizer must apply for a
REC-2011-03
Completed
6 weeks prior to
Public Events Committee
Tel: 519-736-5712 Fax: 519-736-7111
SCHEDULE B
PUBLIC EVENT APPLICATION CHECKLIST
Public Event
Application Submission
Will there be
carnival or
amusement
rides?
Yes
No
Committee Contact
Amherstburg Town Hall
271 Sandwich St. S
Economic and Community
Development Department
(519) 736-0012 Ext. 219
Documents
Required
Time Line
Business License as per the Town of
Amherst burg’s Business License
By-Law 2009-44
event
Will there be any
fundraiser
activities,
Alcohol Gaming
Commission of Ontario
http://www.agco.on.ca
Applications vary – visit AGCO
website for further information or
speak to the licensing officer at Town
Hall
Deadlines vary – visit
AGCO website for
further information.
Yes
No
Will you be
installing tents,
canopies, stages
or similar
structures?
Yes
No
Economic and Community
Development Department
(519) 736-0012 Ext. 219
Corporate Services (only
registered charities/non
profit)
Economic and Community
Development Department
519.736.5408 ext. 247
Fire Department
(519) 736-6500
Completed
Visit
www.amherstburg.ca/clerkslicensing
Building Permit Application
Please see Building Inspector at
Town Hall .
Please note:Tents that are
anything over (645.8 sq. ft) will
need a permit. A 20x30 at 600
would not need a permit.
6 weeks prior
Fire Department exit and fire
extinguisher plan & form. Please
refer to the Fire Safety Plans for
Tents
Site plan/map
Amherstburg GIS Dept.
(519) 730-2108
Emergency Plan
Fire Department
(519) 736-6500
Security Plan
REC-2011-03
Amherstburg Police
Services
(519) 736-8559
Consider first aid station,
washrooms/garbage dispensers,
emergency exits, parking locations
(on and off-site or on-street), fire
route access, tents locations, event
staging areas, volunteer/parking
control locations
Depending on scope and size of your
event, an emergency plan may be
needed. Please check with the Fire
Department
EMS/Ambulance event coverage
personnel can be requested.
Depending on scope and size of your
event, an emergency plan may be
needed. Please check with the
Police Department
6 weeks prior with
your application
6 weeks prior to your
application
6 weeks prior
Public Events Committee
Tel: 519-736-5712 Fax: 519-736-7111
SCHEDULE B
Public Event
Application Submission
Facility Permit
Insurance
PUBLIC EVENT APPLICATION CHECKLIST
Committee Contact
Amherstburg Town Hall
271 Sandwich St. S
Community Services
Guest Services
(519) 736-5712
Ext. 4101
Documents
Required
Time Line
Please see staff at the Libro Credit
Union Center at
3295 Meloche Road for contract
Town will issue
permit at time of
booking.
Permit must be
signed and paid for in
full prior to event
By-laws, Insurance
Requirements, Risk
Management
Municipal Governance
519.736.0012 Ext. 238
This is a very specialized and
important area with specific
criteria. Please speak with the
Risk Management Manager
6 weeks prior
Completed
Please refer to the Insurance
Matrix
Please refer to the Hold Harmless
Agreement
Promotion and
Advertising
REC-2011-03
Economic and Community
Services
Tourism and Culture
(519) 730-1309
Discuss ways in which this
department can help you promote
your event within the Town of
Amherstburg
6 weeks prior
Public Events Committee
Tel: 519-736-5712 Fax: 519-736-7111
SCHEDULE C
PUBLIC EVENT COMMITTEE REVIEW
Review Date: mm/dd/yyyy
Name of Organization:
Event Name:
Returning Event
Date Application Submitted: mm/dd/yyyy
Event Date:
New Event?
A. Event Organization Information
Contact Information:
Name:
Position:
Address:
City:
Tel (Day):
Email:
Cell#:
Fax:
B. Location:
Type of Event:
Parade
Festival
Other (specify):
Walk/Run/Cycle – Written route & map required.
C. Event Details:
Please note this form must be returned to clerk’s office with approved signatures in areas marked YES, no later
than one week prior to your event. Failure to obtain approvals from relevant department(s) may result in
cancelation of the event. If marked NO by committee, no further action is necessary.
DEPARTMENT APPROVAL
Follow up on Road Closure.
Yes
No
Yes
No
Yes
No
Yes
No
Approved By: Print____________________
Signature:____________________________
Date:___________Dept:_________________
Yes
No
Approved By: Print_____________________
Signature:____________________________
Date:___________Dept:_________________
Yes
No
Approved By: Print____________________
Signature:___________________________
Date:___________Dept:_________________
Committee Direction:
Follow up on Alcohol service.
Committee Direction:
Follow up Fireworks or pyrotechnical.
Committee Direction:
Follow up on Food at your event
Committee Direction:
Follow up Hydro needs.
Committee Direction:
Follow up Town Equipment
Committee Direction:
Follow up Carnival or amusement rides.
Committee Direction:
Yes
No
Approved By: Print__________________
Signature: ________________________
Date:_________ Dept:__________________
Approved By: Print__________________
Signature:_________________________
Date:
_ Dept:__________________
Approved By: Print____________________
Signature:________________________
Date:__________Dept:_________________
Approved By: Print____________________
Signature:____________________________
Date:____________Dept:________________
Public Events Committee
519 736-5712
SCHEDULE C
Follow up on Noise By Law
PUBLIC EVENT COMMITTEE REVIEW
Yes
No
Committee Direction:
Follow up Vendors selling merchandise.
Yes
No
Committee Direction:
Follow up on Pets at your event
Yes
No
Committee Direction:
Follow up on fundraising activities
Yes
No
Yes
No
Committee Direction:
Follow up on tents, canopies,
stages or similar structures?
Yes
Committee Direction :
Approved By: Print____________________
Signature:____________________________
Date:____________Dept:________________
Approved By: Print____________________
Signature:___________________________
Date:____________Dept:________________
Approved By: Print____________________
Signature:__________________________
Date:____________Dept:_______________
Approved By: Print_____________________
Committee Direction:
Follow up on Insurance
Approved By: Print____________________
Signature:____________________________
Date:____________Dept:________________
No
Signature:____________________________
Date:_____________Dept:_______________
Approved By: Print _______________________
Signature: _______________________________
Date: ________________ Dept.______________
PUBLIC EVENT COMMITTEE: Please check all boxes that apply.
We have reviewed the application in its entirety.
We have reviewed the route / site plan / barricade plan / parking plan. (circle all that apply)
We have reviewed the event program.
We have reviewed if additional police coverage or security plan is necessary
We are in receipt of the insurance certificate.
We have accepted the terms and approvals of participating department designate.
The event has met our criteria
We have received the deposit
Additional Committee Comments:
E. Acknowledgement
This review document is your letter of confirmation that the event has met the necessary criteria
for a Public Special Event in the Town of Amherstburg.
YES
NO
Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). If you
want to learn more about why and how the Town collects your information, write to the Town Clerk's Office, 271 Sandwich Street
South, Amherstburg, ON N9V 2A5 or call 519-736-0012.
Public Events Committee
519 736-5712
2015 Park and User Fees - Prices may be subject to change
Schedule D Department of Community Services
*Alcohol Events - LCBO Special Occasion Permit is Mandatory along with third party Insurance Certificate covering days booked for amount given
by the Town of Amherstburg. All servers must be Smart Serve certified. Proof of Liquor License and insurance must be submitted two weeks
prior to event and must be posted day of. Please refer to the Public Events Manual
*Deposit Non-Refundable on any rentals without 48 hrs cancellation notice. * Applicable HST applies.
Non-Prime Time 7:00 am - 6:00 pm
Prime Time: 6:00 pm - 12:00 am
Parks and Recreation Fees
Period
Fee
per rental
per transaction
per rental
$221.24
$8.85
$8.85
per hour
per hour
per hour
per hour
$155.58
$135.77
$155.58
$135.77
per person
Max of 5
per person
per person
per person
$2.66
$7.08
$2.66
$4.43
$7.08
per hour
per hour
per day
$57.53
$53.10
$442.48
per hour
per hour
$109.07
$100.00
per hour
per hour
per event
per event
$22.13
$17.70
$221.24
$353.99
per hour
$17.70
Notes:
ADMINISTRATION FEES
Security Deposit
Refunds - (programs and rentals)
Set - Up / Take Down Rate at the Libro Credit Union Center
AMHERSTBURG INDOOR RECREATION FACILITIES FEES
Ice Time
Prime
Non-Prime
Minor Sports Prime
Minor Sports Non-Prime
Public Skating - General (per person)
Public Skating - General (per family)
Parent & Tots (per person)
Senior Public Skate
Hockey / Figure Skating drop-in
Family rate is for a max of 5 people.
Every child after is $3.00 per person
Dry Floor Time
Arena Floor Rental Prime Time (Inline and Ball Hockey - dry floor rental)
Arena Floor Rental Non - Prime (Inline and Ball Hockey - dry floor rental)
Event/Show/Sale (in advance) per day
Indoor Soccer Field
Prime
Non-Prime
Auditorium Upstairs in Arena (Small room)
Prime Time Rental (M-F after 6PM & Weekends)
Non -Prime Time Rental (M-F before 6PM)
Weekend - Daily Alcohol & Non-Alcohol - Half Day ( 4 hours)
Weekend - Daily Alcohol & Non-Alcohol - full Day ( 8 hours)
Board Room in Arena (office area)
All Hours
• Full day bookings are for a max of 8
hours, half is a max of 4 hours
Community Room
Full Room Prime Time Rental (M-F after 6PM & Weekends)
Full Room Non -Prime Time Rental (M-F before 6PM)
Kitchen - Prime or Non-Prime
Side A (without kitchen)
Side B (with kitchen)
Weekend - Daily Alcohol & Non-Alcohol - Half Day ( 4 hours)
Weekend - Daily Alcohol & Non-Alcohol - full Day ( 8 hours)
** Kitchen included in half day and full day rentals
per hour
per hour
per hour
per hour
per hour
per event
per event
Page 1
$44.25
$35.40
$17.70
$26.55
$44.25
$221.24
$398.23
AMHERSTBURG OUTDOOR RECREATION FACILITIES FEES
King Navy Yard Park Pavillion Rentals
Wedding / Special Event
per 2 hours
** There is no alcohol allowed in KNYP Please refer to KNYP passive By-Law
$66.38
Full Park Rentals & Equipment Toddy Jones Park, Malden Center Park
Family Reunion/Picnic, etc. (no alcohol) Pavilion (includes 6 tables)
per rental
$79.65
Special Event Park Rental ( includes 10 picnic tables)
per rental
$221.24
Special Event Road Rental ( includes 10 picnic tables)
$221.24
Town Core Street Map 81/2 x 11 sheet
per unit
$0.89
Garbge Barrel
per unit
$1.77
Garbage Bags (per case)
per 100
$22.12
Road Barriers
per set
$1.77
Recycle Bin with wheels
per unit
$22.12
Recycle Box
per unit
$1.77
Pylon
per unit
$4.43
Picnic Table rental (anything over ten tables included in your park rental)
per table
$10.62
For Rental of other items for special events, please see Festival and Events Asset Request Form in the Public Events Manual
Baseball Diamonds
Baseball Diamond
Baseball Diamond - premier turf field @ Libro Centre- Un-Lit
Baseball Diamond - premier turf field @ Libro Centre - Lit
Baseball Diamond- Half Day ( 4 hours)
Baseball Diamond - Per Day ( 8 hours)
Amherstburg Minor Baseball Association
per game
per game
per game
per day
per day
per player
$7.08
$30.97
$50.44
$28.32
$55.75
per 2hr rental
per 2hr rental
per 2hr rental
4hrs/per day
8hrs/per day
Per player
$7.08
$30.97
$50.44
$28.32
$55.75
per hour
per hour
per day
per day
$3.54
$8.85
$26.55
$53.10
AMBA
$11 /player - 2013 year
$12 / player - 2014 year
Soccer / Football Field
Grass Field - Larry Bauer - per game
Premier Turf Field - Un-Lit - per game
Premier Turf Field - Lit - per game
Football Field Grass - Centennial - Half Day ( 4 hours)
Football Field Grass- Centennial - Per Day ( 8 hours)
Amherstburg Minor Soccer Association
AMSA
$9 /player - 2013 year
$11 / player - 2014 year
Tennis Courts
Single Court
All Courts at location
All courts - Half Day ( 4 hours)
All Courts - Per Day ( 8 hours)
Field and Track Area
Evening with Alcohol - Centennial Park -(per evening)
per evening
$177.00
All day with Alcohol - Centennial Park - (per day)
per day
$353.98
Private Rental - Centennial Park - (no alcohol)
per day
$88.50
(**an LCBO Special Occasion Permit is Mandatory along with Insurance Certificate covering days booked**)
OTHER These departments are located at Town Hall, 271 Sandwich St. S
Tents requiring an Engineers Design (please visit the Chief Building Official)
Application for Noise Exemption (please visit the Licenses and Permit division)
Over the Road Banner Application (please see Public Events Manual for form)
Page 2
$88.50
$44.25
$88.50
per permit
per permit
per application
COMMUNITY SERVICES DEPARTMENT
FESTIVAL & EVENTS BARRICADE PLAN LIST
SCHEDULE E
Event Name:
________________________________________
Date of Drop Off:
__________________
Event
Organizer:
________________________________________
Phone Number:
__________________
Location:
(example: street name/intersections ~ Gore & Dalhousie)
List # of Barricades:
(example: 2 barricades)
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
_____________________________________________________
______________________________________
Total Barricades:
______________________________________
TOWN OF
AMHERSTBURG
POLICY:
Municipal Alcohol Management
Policy
SOURCE:
Recreation
SECTION:
Community Services
DATE ENACTED: April 8, 2013
DATE OF
AMENDMENT:
1.0
February 19, 2014
POLICY STATEMENT:
The Town of Amherstburg is committed to providing an optimum number and
variety of both passive and active leisure and cultural opportunities for all citizens
of Amherstburg while protecting and enhancing Amherstburg’s heritage. To fulfil
this purpose, the Town of Amherstburg provides guidelines to staff and users of
facilities that allow for the responsible consumption of alcohol, for the protection of
property and for a safe and enjoyable experience.
2.0
SCOPE:
2.1
This policy acts as a provision of appropriate and reasonable procedures and
education to those wishing to hold events in municipal facilities, to encourage and
enforce responsible drinking practices and adherence to the Liquor Licence Act.
The guidelines for staff and facility users will allow for the responsible consumption
of alcohol and to mitigate the risk associated with the consumption of alcoholic
beverages by managing the service of alcohol in facilities owned by The Town of
Amherstburg.
2.2
This policy will honour the decision of abstainers of alcohol and encourage their
participation by ensuring the provision of alternative, non-alcoholic drinks.
2.3
This policy will set parameters for the facilities used for events where alcohol is
served.
2.4
This policy will be reviewed and adjusted from time to time to reflect changes to
Provincial legislation, addition of new facilities and changing community needs.
Rules and regulations within this policy are also subject to change without notice
due to changes in the Liquor Licence Act.
February 2014
Municipal Alcohol Policy
Page 1 of 9
3.0
RESPONSIBILITY:
3.1
The Town of Amherstburg’s Department of Community Services is responsible for
ensuring this policy is applied fairly, promptly and consistently. Additionally, the
Department will review the Municipal Alcohol Management Policy with Legislative
Services to ensure it adheres to current regulations found in the Liquor Licence
Act.
4.0
DEFINITIONS:
4.1
“Director” means the Director of Community Services or designate.
4.2
“Public Events Committee” refers to the Committee for the Town of Amherstburg
charged with assisting organizations in planning their public events.
4.3
“Event Sponsor” means the individual who is over the age of 18 years, seeking to
hold an event involving the serving of alcohol. The Event Sponsor must be in
attendance at the event.
4.4
“Event Staff” means the person(s) appointed by the Event Sponsor who are over
the age of 18 years and who will act in accordance with the Municipal Alcohol
Management Policy. Event Staff includes but not limited to Door Persons,
Bartenders and Servers.
4.5
“Municipal Facilities” means all property owned and operated by the Town of
Amherstburg.
4.6
Special Occasion Permit (SOP)” means the required permit from the Alcohol and
Gaming Commission of Ontario (AGCO) if planning to sell or serve liquor at an
event.
4.7
“Town” means The Corporation of the Town of Amherstburg.
5.0
FACILITES DESIGNATED FOR CONDITIONAL USE OF ALCOHOL:
5.1
Municipal Facilities that are designated as suitable for functions that include
alcohol are listed in Appendix “A”.
5.2
Each Municipal Facility that operates under the auspices of a Special Occasion
Permit will be required to designate areas governed by the SOP.
5.3
Alcohol sales and/or service are prohibited at youth events at Municipal Facilities
where the majority of attendees are under 19 years of age.
February 2014
Municipal Alcohol Policy
Page 2 of 9
5.4
The sale/servicing of alcohol at Municipal Facilities will only be permitted between
the hours of 11:00 am to 1:00 am under a SOP. The Director may change the
permitted time at his/her discretion.
6.0
EVENT SPONSOR RESPONSIBILITIES:
6.1
The Event Sponsor will be the SOP holder and must be in attendance at the event
at all times and shall assume responsibility for any incident and/or violation of this
policy.
6.2
The Event Sponsor is prohibited from consuming alcohol at the event.
6.3
The Event Sponsor must show proof of the SOP from the AGCO at least one week
prior to the event. Failure to provide the document will result in no alcohol service
at the event.
6.4
The Event Sponsor will provide proof of insurance at least two weeks prior to the
event as outlined in Section 10 of this policy.
6.5
The Event Sponsor will ensure that all the conditions of the Liquor Licence Act are
adhered to for the event as outlined by the AGCO. The Director reserves the right
to impose any restrictions he/she feels appropriate for the event.
6.6
The Event Sponsor will post the SOP and liquor receipts in an area that is visible
and easily accessible.
6.7
The Event Sponsor will provide the Town with the list of Event Staff and present
their Smart Serve Certifications at least two weeks prior to the event. The
certification must be from a recognized Ontario based server program. The ratio of
staff per attendees is outlined in Appendix “B” and must be adhered to.
6.8
The Event Sponsor will ensure that Event Staff are checking identification of those
wishing to purchase/consume alcohol and ensure they are 19 years or older.
Acceptable forms of photo identification include:
a)
b)
c)
d)
e)
f)
g)
h)
February 2014
Valid Driver’s Licence with photo;
Valid Canadian Passport with photo;
Canadian Citizenship card with photo;
Canadian Armed Forces identification card;
Photo card issued by the board of the Alcohol & Gaming Commission
of Ontario
Photo card issued by the Liquor Control Board of Ontario
Secure Certificate of Indian Status (Canadian)
Permanent Resident Card (Canadian)
Municipal Alcohol Policy
Page 3 of 9
6.9
The Event Sponsor will ensure that Event Staff are wearing visible identification
(eg. shirts, badges, or other apparel). Event Staff must remove their identification
at the completion of their shift.
6.10
The Event Sponsor will ensure that Event Staff encourage legal and moderate
drinking behaviour, ensure that no one consumes alcohol in an unauthorized
location, and ensure that any problems that arise are dealt with appropriately.
6.11
The Event Sponsor is responsible for promoting safe transportation options, this
includes but not limited to promoting designated drivers, providing taxi or shuttle
services.
6.12
The Event Sponsor must provide security that is sufficient to ensure that
unauthorized persons do not attend the event and to ensure that the SOP
conditions and requirements are met. Security can include Door Monitors, Floor
Monitors, Security Officers and/or Paid Duty Police Officers. The Event Sponsor
is also responsible for any costs associated to Security or Paid Duty Police Officers
required for the event.
7.0
CONTROLS:
7.1
All entrances and exits to the event must be supervised, Event Staff have the right
to refuse entrance to persons they believe are intoxicated or for public safety.
7.2
If minors are attending the Event they must be distinguished from other
participants by a visible means. (eg. Those who are of drinking age will be given
wristbands).
7.3
The ratio of Event Staff to attendees shall be maintained at all times.
7.4
A limit of 5 drink tickets is permitted to be purchased by an individual at a time.
7.5
A limit of 2 drinks may be served to an individual at a time. Bottles of wine will be
permissible provided the event is sufficiently monitored.
7.6
Alcoholic beer or coolers of the standard 5.0% or less should be served rather than
beer or wine coolers with greater alcohol content.
7.7
Beverages shall not be served in glassware or bottles unless approved by the
Director.
7.8
Non-alcoholic beverages and food shall be available at all times. The nonalcoholic beverages shall be sold at a lower cost than drinks containing alcohol.
February 2014
Municipal Alcohol Policy
Page 4 of 9
7.9
The following activities are prohibited at Municipal Facilities:
 Alcohol raffles
 Drinking Games
 Discounting the price of drinks
 Alcohol as a prize for any game
 Marketing practices which encourage increased consumption
(i.e. oversized drinks, double shots.)
7.10
The serving of alcohol will cease one hour before the end of the event, as
regulated in the AGCO Special Occasion Permit or rental booking whichever is
earlier.
7.11
Patrons may redeem unused tickets for reimbursement at any time; this must be
advertised at the event.
7.12
Alcohol consumption is prohibited by all Event Staff, until they have completed
their shift and have removed all identification.
8.0
SIGNAGE:
8.1
A variety of signage must be visibly posted for the patrons at the event. Facility
rules, including maximum person capacity, the time that alcohol sales will cease
and contact information where the public can forward any concerns shall all be
included in the signage.
8.2
The Town will provide signage that must be posted at the bar and at the ticket
selling stations at the event that reads as follows:
“It is against the Liquor Licence Act of Ontario for licensed establishments to serve
customers to intoxication. For this reason, servers in our facilities are required to
obey the law and not serve anyone to intoxication. We are also pleased to offer
non-alcoholic beverages”
8.3
Transit or Taxi Contact Information must be posted.
9.0
SAFETY PLAN:
9.1
The Town of Amherstburg may require the Event Sponsor to attend a meeting with
the Events Management Committee to review and discuss the event Safety Plan
as it relates to the sale or consumption of alcohol at the event. The Public Events
Committee will determine if a police presence will be required as well as other
requirements relating to the safety for the event.
February 2014
Municipal Alcohol Policy
Page 5 of 9
10.0
INSURANCE
10.1
Insurance is required for all public events.
10.2
The Town of Amherstburg does not provide personal property, injury and/or host
liquor liability coverage to the Event Sponsor or Event Staff. The Event Sponsor
and their staff should ensure that they have adequate property/liability insurance
in force for themselves.
10.3
Event Sponsors are required to obtain and submit the appropriate proof of
insurance (Certificate of Insurance) and Hold Harmless Agreement to the Town of
Amherstburg 2 weeks prior to the date of the scheduled event.
a)
Certificate of Insurance:
The event organizer must provide an original copy of a Certificate of
Insurance completed only by the insurer or its authorized representative
including the following information:






10.4
Name, address and telephone number of insured
Location and activity of the named insured for which the certificate is
issued
Description of coverage detailing type of insurance (MUST include liquor
liability), policy number, effective date, expiry date and limit of liability
Name, address and telephone number of insurance company writing
each Policy
All certificates confirming general liability insurance must add the
Corporation of the Town of Amherstburg as an additional insured
Notice of cancellation or reduction in coverage as outlined on the
certificate must be provided to the Town within thirty (30) days
Minimum Insurance Requirements:
a)
For events including the serving of alcohol, Commercial general liability
insurance with a minimum limit of $2,000,000 per occurrence including
bodily injury including death, personal injury, property damage, tenants legal
liability, non-owned automobile, host liquor liability and a cross
liability/severability of interest clause is required.
11.0
ENFORCEMENT PROCEDURE FOR POLICY VIOLATIONS
11.1
If alcohol is sold or consumed in a Municipal Facility without authorization from the
Town or if the Event Sponsor fails to comply with any of the provisions of this
February 2014
Municipal Alcohol Policy
Page 6 of 9
Policy and or the Liquor Licence Act of Ontario it will be deemed a violation of this
policy.
11.2
The enforcement procedure for a policy violation is as follows:
a) Any person may notify the Event Sponsor and/or Town staff of
suspected violations of this policy.
b) The Director will inform the offending individual(s) that they are in
violation of the policy and/or provincial law and ensure the violation
ceases.
c) Police or an AGCO Inspector may lay charges against the offending
individual(s) at their discretion.
d) Individuals found in contravention of this policy are subject to removal
from Municipal Facilities and cancellation of their event.
e) The Town will send a registered letter advising the Event Sponsor of the
violation and indicate that no further violations will be tolerated. If future
violations occur the Event Sponsor will be prohibited from holding Events
with alcohol at any Municipal Facilities.
f) The Organization or group may appear before the Public Events
Committee to appeal the suspension or have their privilege reinstated.
12.0
EFFECTIVE DATE OF POLICY
12.1
This policy shall take effect on the date approved by Council of the Town of
Amherstburg.
February 2014
Municipal Alcohol Policy
Page 7 of 9
Appendix “A”
Special Occasion Permit Licensed Facilities
The following Recreation and Culture facilities and areas are designated as suitable for Special
Occasion Permit functions subject to the event sponsor obtaining a Special Occasion Permit from
the Alcohol and Gaming Commission of Ontario and agreeing to conditions as set out by the
Town of Amherstburg.

Centennial Park *

Toddy Jones Park *

WFCU Field House (Libro Credit Union Centre)

Community Room (Libro Credit Union Centre)

Multi-Purpose Room (Libro Credit Union Centre)

Dry Floor Rink (Libro Credit Union Centre)

Outdoor Turf Field (Libro Credit Union Centre)

Indoor Soccer Field (Libro Credit Union Centre)

Centre Lobby (Libro Credit Union Centre)

Malden Park and Pavilion *
* Caterer’s endorsement
Facilities Not Suitable For Special Occasion Permit Events
King’s Navy Yard Park, Lions Pool, work sites and change rooms are not suitable for Special
Occasion Permit (S.O.P.) events.
Special Event Permit sites must meet the requirements set out in the Liquor Licence Act.
February 2014
Municipal Alcohol Policy
Page 8 of 9
Appendix “B”
Required Number of Event Staff
The following table represents the minimum number of Event Staff that must be adhered to at the
Special Event and their responsibilities.
Minimum Staff
Bartenders/Servers
1 to every 100 patrons
Certificate
Required
All must have a
Smart Serve
Certificate
Door Monitors
1 for 101 to 200 patrons
2 for 201 to 1000 patrons
At least 1 Door
Monitor must
possess a Smart
Serve Certificate
Floor Monitors
1 for 101 to 200 patrons
2 for 201 to 1000 patrons
Smart Serve
Certificate not
required.
1 for every 200 patrons
All must have a
Smart Serve
Certificate
As determined by AGCO
and the Events
Management Committee
Smart Serve
Certificate not
required
Ticket Sales Staff
Security Staff and/or
Police Service
Responsibilities
-Accept tickets for the purchase
of drinks and serve responsibly.
-Refuse service when patron
appears to be intoxicated.
-Verify Identification.
-Deny entry to intoxicated or
underage patrons.
-Monitor patrons for intoxication
when leaving the event &
recommend safe transportation
options.
-Monitor patrons for intoxication.
-Respond to problems and
complaints.
-Remove intoxicated patrons.
-Sell alcohol tickets to patrons.
-Monitor and refuse sale to
patrons at or near intoxication.
-Refund money for tickets at
patron’s request.
-Patrol the event.
-Assist Event Staff in handling
any issues or disturbances that
may arise.
*The Public Events Committee and/or Director reserve the right to require additional staff at
the event.
February 2014
Municipal Alcohol Policy
Page 9 of 9
Request for Paid Duty
Schedule G
Amherstburg Police Services Board
Pay Duty Contract
Part 1: REQUEST - The person and the organization requesting the pay duty services are solely responsible for full payment within 30 days of the event.
Surname:
First Name:
Organization:
D/L # (Mandatory)
Billing Address: (#, street, unit, city, province, postal code)
#
Street Name
Contact Phone # - Requester:
Unit #
Fax # - Requester:
City
Province
Date Request Being Made:
Postal Code
Part 2: EVENT DETAILS
Event Name / Description:
Date:
Time: (00:00 - 24:00) Note - partial hours will
be billed at the full hour rate
From:
Is alcohol being served at the event?
Yes
To:
No
Address of Event:
Location:
Contact Person at Event:
Contact Phone # day of Event:
Duties Expected to be Performed:
Security
Escort
Traffic
Approximate Number Attending Event:
Other:
Additional Details:
Part 3: PAY DUTY RATE: Per resource / per hour includes does not include 13% H.S.T.. Payment rates subject to change annually. 4 Hour minimum
# Required
# of Hours
Rate / Hour (2014)
Total
Per officer
$ 68.55
$
2 Minimum
Prisoner Escort
$ 137.10
$
$$137adadd11371137.
Vehicle
$ 30.00
$
10133.0137.1012266.5
2 Minimum
Marine Officers
$ 137.10
$
4133133.08133.08
133.08133.08
Marine Vessel
$ 60.00
$
Sub- Total
H.S.T.
TOTAL
$
Part 4: ACKNOWLEDGEMENT of TERMS of AGREEMENT
It is understood that my signature below acknowledges that I have read, understand and agree to the Pay Duty Terms & Conditions (which are
incorporated into this Contract by reference) and that I accept and agree to abide by the said Terms & Conditions. If this request is made on behalf of a
corporation or an organization, I certify that I have the authority to bind the corporation or organization. Further, I agree that my signature compels me,
personally, to pay the amount owing should the corporation or organization not pay the invoice within 30 days of the date of the invoice.
Name (print:)
Signature:
Position (if applicable):
Date:
APPROVAL:
Approved
Denied
Request Approved / Denied by:
Date Approved / Denied :
Employee Name:
Employee #:
Employee Name:
Employee #:
Employee Name:
Employee #:
Employee Name:
Employee #:
APS093
Reason if Denied:
1
Amherstburg Police Service
Pay Duty Contract – Terms and
Conditions
General
1.
Pay duty services requested by way of this Contract are subject to prior approval by the Chief of Police. In the
event that approval is not granted, the Contract shall become null and void.
No pay duty services will be provided for events conducted outside the boundaries of Town of Amherstburg
unless approved by the Chief of Police.
There is a minimum charge of four (4) hours per officer per pay duty.
Officers assigned will be in full uniform. No officers will attend in plain clothes unless authorized by the Chief of
Police.
Police officers are only to be contracted for police-related duties.
Requesters must comply with all applicable federal, provincial and municipal laws, including the Employment
Standards Act and the Occupational Health and Safety Act. The Pay Duty Applicant shall permit officers/civilian
member(s) to an eating period of at least 30 minutes at intervals that will result in the employee working no
more than five consecutive hours without an eating period. This does not apply if the Pay duty Applicant and the
officer/civilian member(s) agree, whether or not in writing, that the employee is to be given two eating periods that
together total at least 30 minutes in each consecutive five-hour period.
2.
3.
4.
5.
6.
Amendments
7.
- made by Amherstburg Police Service (APS):
The paid duty services may be modified by the Chief of Police. In the event of modification from the originally
requested services, the requester must be notified and consent to the modifications, unless circumstances
reasonable prevent such notification and consent. In the event that the requester when notified does not consent,
this contract is void.
- made by Requester:
9. Any modifications requested by the requester from the originally requested services require written notice, no less
than 48 hours prior to the event, to the Chief of Police and the consent of the Chief. Any modification under this
clause that increases the number of officers and/or hours of paid duty will result in an increase in the contract
amount payable based upon the hourly rates stated therein.
Emergencies
10. In the event of an emergency that impacts the Police Service’s staffing needs, the Police Service reserves the
right to cancel a pay duty without notice.
Payment
11. The majority of contracts for a pay duty will be invoiced after the event by the Police Service. Terms of
payment are 30 days net. If payment is not received, the matter may be sent to collections or other legal
action taken. The person and the organization requesting the pay duty service is solely responsible for full
payment of the invoice(s).
12. Partial hours will be billed at the full hour rate (i.e. 15 minutes = 1 hour).
13. The Amherstburg Police Service reserves the right to request payment in full, or to require the person /
organization requesting the pay duty service to submit a security deposit, in advance of the pay duty completion.
Cancellations
14. Pay duty cancellations must be submitted in advance of the event, to the office of the Chief of Police.
15. Cancellation notifications not received by the Police Service at least 48 hours prior to the commencement
of the event will result in a minimum charge of four (4) hours being applied for each Police Service
member booked for the pay duty. If payment was made in advance, reimbursement will be made for
all other payments over and above the required four (4) hour minimum charge.
16. Short Notice cancellations that occur o u t s i de o f th e n o r m a l b u s in e s s h o u r s (M on d a y – F r i d a y
0 8 0 0 - 1 6 0 0 h r s ) must be directed to the o n d u ty Sergeant b y a t t e n d i ng t h e p o l i c e s t at i on .
APS093
2
Staffing
17. The Amherstburg Police Service reserves the right to determine the minimum number of officers/supervisors
required for the performance of all pay duties in accordance with best practices and Service policy.
18. A minimum of 2 officers is required where alcohol is being served.
19. Each individual officer performing a pay duty will be paid by the Police Service and all applicable taxes and
deductions will be the responsibility of the Police Service.
Vehicles
20. The Amherstburg Police Service reserves the right to determine whether a vehicle(s) is required for the pay duty
based on best practices and Service policy.
21. Vehicles are separate contract items, which are assigned to pay duties based on their availability.
22. There is a minimum one-hour charge if a vehicle is requested for a pay duty.
Indemnification
23. The signatory in Part 4 of the Pay Duty Contract and/or any entity which the signatory has authority to bind shall
indemnify and hold harmless the Amherstburg Police Service, the Amherstburg Police Services Board, The
Municipality of the Town of Amherstburg, and their respective members, councillors, employees, agents,
successors and assigns (collectively “the Indemnified Parties”) from any and all liability, loss, costs, damages, and
expenses (including legal, expert, and consultant costs), causes of action, actions, claims, demands, lawsuits or
other proceedings (collectively ”Claim” or “Claims”), by whomever made, sustained, brought or prosecuted, including
for third party bodily injury (including death), personal injury, and property damage, in any way based upon,
occasioned by or attributable to anything done or omitted to be done by the signatory or its employees or agents
during the course of the Event, including negligence. In the event that the Indemnified Parties are named as parties
to a Claim(s), the signatory agrees that it shall, at the Indemnified Parties’ election, either assume the Indemnified
Parties’ defence or co-operate with them in the defence of any such Claims, including providing the Indemnified Parties
with prompt notice of any such Claims and the provision of all material documentation.
23 a.) Where the paid duty involves a motor vehicle, other than a motor vehicle owned by the Town of Amherstburg or
the Amherstburg Police Service, proof of general liability insurance from the requester in the amount of $1,000,000.00
along with proof of automobile insurance is required.
Disclaimer of Warranties
24. It is acknowledged that the Pay Duty Contract is a service agreement. The Police Service and The
Police Services Board (“the Board”) disclaim all representations or warranties, express or implied, including without
limitation, any warranties regarding quality, suitability, merchantability, fitness for a particular purpose or otherwise of
any services or any goods provided incidental to the services provided under the
Pay Duty Contract.
Entire Agreement
25. The Pay Duty Contract represents the entire and integrated Agreement between the requester and the Police
Service and the Board supersedes all prior negotiations, representations or agreements, either written or oral. There
are no covenants, representations, warranties, promises or undertakings of any kind other than those expressly set
forth herein. In the event of an inconsistency between the terms of this Agreement and any schedule hereto, the
terms of this Agreement shall prevail and govern.
Governing Law
26. This Agreement shall be interpreted, performed and enforced in accordance with the laws of the Province of Ontario.
Any action or proceedings taken related to the Pay Duty Contract shall be commenced in a court of competent
jurisdiction in the Province of Ontario and the Indemnified Parties agree to irrevocably attorn to the jurisdiction of
such court.
APS093
3
Schedule H
Town of Amherstburg
Festivals and Special Events Insurance Matrix
Event: __________________________________________________ Date: ______________
The following matrix was developed to assist the Town and applicants in determining the
minimum level of liability insurance required for an event. The minimum requirements may at
any time, be modified by the Town at its discretion.
Risk Rating Points
1-5
6-8
9-12
13+
Minimum Liability Insurance Required
$2 million
$3 million
$5 million
Consult Risk Management
Risk Factors
Alcohol served
Animals
Risk
Value
4
- Exotic
- Domestic
Event
Points
2
1
Attendance – maximum expected at event
501 -2,000
2,001 – 10,000
10,001 +
1
2
3
Fireworks
Family
Display
Motor Sports
Food
Neighbourhood Impact
2
Consult
Consult
1
Minor road closure with rolling barricades/traffic redirection
Road Closure (Crowds under 10,000 people)
Major Road Closure (Crowds over 10,000 people)
Rides (Includes amusement rides and bouncy castles)
Stage (each)
*Vehicle Involvement (vehicles used during event only, including golf carts)
Sport Activity
Non-contact ( i.e.: tennis)
Minor contact ( i.e.: soccer)
Contact ( i.e.: hockey, football)
1
2
3
2
1
1
1
2
3
TOTAL
* Vehicle liability insurance is also required if licensed vehicles will be used at the event.
NOTE: It is the responsibility of the applicant to obtain insurance in adequate forms and amounts.
Schedule I
RELEASE AND INDEMNIFICATION OF LIABILITY AGREEMENT
I, the undersigned, hereby release, and agree to save harmless and forever indemnify
The Corporation of the Town of Amherstburg, its employees, officers, agents and
contractors from all manner of actions, claims, demands, damages, interest, and costs,
including the cost of defending all actions on a solicitor and own client basis, howsoever
arising from the presence, use or operation by the undersigned on or near the streets of
the Town of Amherstburg for the purpose of the event set out below, save and except,
those actions, claims, demands, damages, interest and cost arising from the deliberate
acts or the gross negligence of The Corporation of the Town of Amherstburg or its
employees, officers, agents or contractors.
Name:
________________________________
Event:
________________________________
Date:
________________________________
In witness whereof I have set my signature.
Dated at Amherstburg, Ontario, this
day of
, 20 .
_______________________________
Signature
SCHEDULE J
FESTIVAL & EVENTS ASSET(S) REQUEST FORM
A $250.00 security deposit for applicable rental & delivery of equipment is required and must accompany your application.
Equipment is available on a first come, first serve basis and is delivered and picked up by the Town. You may receive a
refund or be charged additional fee at the end of your event depending on total tally of inventory used. For Road Fee
please include here.
Park Fees are not inclusive of this deposit, please see clerk at the Libro Center for reservation.
CONTACT INFORMATION: Please PRINT clearly.
ORGANIZATION:
CONTACT PERSON:
ADDRESS:
PHONE: (
)
EVENT INFORMATION:
EVENT:
EMAIL:
FAX: (
)
POSTAL CODE:
Cell: (
)
DATE OF EVENT:
EVENT LOCATION:
Facility or Park Fee paid at the Libro Center
(as per schedule in your manual)
$
AVAILABLE EQUIPMENT (Based upon availability and inventory) Applicable taxes apply
Equipment/Material
Fee per unit
Requested
# of unit
Total Cost
Fee x unit =
OFFICE USE ONLY
Equipment Reconciliation
Town core street Map 81/2 x 11
.89
Garbage Barrel
$1.77
Garbage Bags (per case)
$22.12 per 100
Pylon (orange cone)
$4.43
Road Barricade
$1.77
Recycle Box
$1.77
Recycle Bin with wheels
$22.12
Road Banner hanging
$88.50
Picnic Table (10 units are
$10.62 each
included in your park fee)
After the 10th
Road Fee when roads are closed
$221.24
and used as a venue
License Fee if applicable
See park & user fee schedule
TOTAL COST (column 4)
HST 13%
TOTAL COST INCLUDING HST
NOTE: Additional fees may be applied if all items are not returned and/or if there is damage reported.
Public Events Committee
PLEASE REFER TO YOUR MANUAL FOR ANY LICENSING OR INSURANCE REQUIREMENT COSTS THAT MAY BE
ASSOCIATED WITH YOUR SPECIFIC EVENT
DELIVERY AND PICK UP OF EQUIPMENT: (Please fill in delivery and pick up dates/times upon
submission of application in the boxes below) Signatures are required at time of delivery and pick up.
DELIVERY
DATE:
TIME*:
LOCATION:
Event Representative Name (Please Print)
Signature
Town Employee Name (Please Print)
Signature
Dated on Delivery: _________________________
__________________________________________
PICK UP
DATE:
TIME *:
LOCATION:
Event Representative Name (Please Print)
Signature
Town Employee Name (Please Print)
Town Employee Signature:
Date on Pick up: ___________________________
*Every effort will be made to honor your requested time.
I have attached my $250.00 security deposit
I have attached a map to indicate exact location of drop off/pick location.
Public Events Committee
271 SANDWICH STREET S
AMHERSTBURG, ON
N9V 2A5
TEL: (519) 736-0012
www.amherstburg.ca
Schedule K
BANNER INSTALLATION
APPLICATION FORM
Date of Application: _______________________________________________________
(YY/MM/DD)
Organization Name: _______________________________________________________
Name of Applicant: ________________________________________________________
Address: __________________________________________________________________
Contact Tel: _________________________
Email: _________________________
Description of Banner:______________________________________________________
Preferred Location of Banner (Subject to availability at time of booking)
North end of Town at McDonalds and General Amherst High School
South end of Town at Canadian Tire and the Wesley United Church
New for $50 Along backstop at Wigle Park facing Sandwich Street
Specifications of Banner: Banners must conform to these specifications:
No longer than a dimension of 3’ by 40’

Wind holes to reduce force by 10%

Grometted holes every 2 feet top and bottom

Reinforced hems

Minimum of 13 oz. material weight.

Date of Banner to be Erected:
_____________________________________________
(YY/MM/DD)
Date of Banner to be Removed:
_____________________________________________
(YY/MM/DD)
Install date and tear down times may be delayed due to weather or staffing conditions
Banner will be picked up within one week of date to be removed
Banner be stored with the Town - Applicant acknowledges that the Town is not
responsible for the banner, or any damages to the banner while being stored with the
Town of Amherstburg at the Visitors Centre located at 116 Sandwich Street North.
The applicant hereby agrees to all conditions as shown herein and on the reverse side of this
application as set out in the Town of Amherstburg Banner Policy as approved on November 13,
2012.
______________________________
Name and Title of Applicant
______________________________
Signature of Applicant
Office Use
Date Application Received: ___________________________ Date Banner Received:______________________ __
Date Approved: ___________________________________
Insurance Certificate Received and kept on file with application
Fee Received: ($100.00 or ($50)____________________
Yes_________
No____________
The
personal information on this form is collected under the authority of the Municipal Act, as amended. The information is
used for the purpose of processing this application and administering the legislation.

Applicants submit a completed Banner
Application Form together with $100.00
fee payable to the Town of Amherstburg

Completed applications shall be
submitted to the Manager, Tourism and
Culture at least four (4) weeks prior to
installation.






For safety of hanging and removing
banners, the banner hanging season shall
be from April 15th annually to November
30th annually

The standard period for banner display
permitted per application shall be four (4)
weeks
Applications must be accompanied by a
Certificate of Insurance naming the
Corporation of the Town of Amherstburg
as an additional insured on their policy of
insurance in the amount of Two Million
($2,000,000) Dollars.

Banners shall be installed and removed
by the Parks Department, or designate.

A minimum of four (4) weeks’ notice is
required in order to schedule the
installation or removal
The Manager, Culture and Tourism will
circulate the completed application to
municipal departments, as required and
subject to receiving no concerns or
recommendations opposing the approval
of the application, the Manager, Culture
and Tourism may approve the banner
application.

All banner designs should be artistic in
nature, graphically or symbolically
representing the subject/purpose of the
community event or non-profit group.
Banners can include text for dates,
activities, logos and /or title event

If the nature of the advertised event or
activity on the banner exceeds four (4)
weeks, and there is no banner scheduled
to replace the banner already on display,
the Town may agree to extend the
display for an additional period

If in the sole opinion of the Supervisor,
Horticulture a banner becomes
significantly torn, damaged or detached
from the pole, the banner shall be
removed immediately.

The Town accepts no responsibility for
damages done to banners how so ever
caused.
Banners shall be restricted to those
advertising special community events or
other matters which are held to benefit
the community at large. This includes
community festivals, events and
activities.
There shall be no advertisements of
commercial enterprise except as
identified sponsors of a festival, event or
activity. Recognition of corporate
sponsorship, if any, shall not exceed
20% of total banner area.
Banners which convey a religious or
political message, promote a political
party or election candidate, promote
tobacco use, present demeaning or
derogatory portrayals of individuals or
groups or contain anything which, in light
of generally prevailing community
standards is likely to cause deep or
widespread offence, will not be permitted.
Alcohol advertising will not be permitted in
association with events geared to children
or youth.
COMMUNITY SERVICES DEPARTMENT
FIRE SAFETY PLAN FOR TENTS FORM
SCHEDULE L
Applicable to all commercial use tents having an area in excess of 320 square feet or 30 square metres. This is to be
submitted to the Fire Department for approval two weeks prior to the event and is to include a site plan/tent drawing.
LOCATION and/or ADDRESS WHERE TENT IS SET UP.
1. Location of nearest telephone to call 911: _________________________________________(can be cell phone)
2. Number type and location of portable fire extinguishers provided:
a. Number of fire extinguishers:
_____________
b. Type of fire extinguishers:
________________________________________________
c.
________________________________________________
Location(s):
3. Name of trained individual(s) employed for fire watch duty:
_______________________________________________________________________________________
_______________________________________________________________________________________
Such duties to include keeping the means of egress and fire route clear, enforce the no smoking or open flame
devices regulation, notification to patrons and Fire Department, if fire emergency.
4. Number of exit signs posted:
_____________
Exit signs are required for all tents having wall panels and/or where exiting is impeded by ropes, tables, etc.
5. Has emergency lighting been tested? Yes ____ No ____ By Whom? _______________________________
Applicable to night-time tent use only.
6. Are open flame devise such as gas heaters, barbecues and fuel-fired appliances intended for use?
Yes ____ No ____. Relative to the tent, where would these devices be located? Must not be located adjacent to
an exit or access to an exit.
7. Has a building permit for the erection of this tent been obtained? Yes ____ No ____
8. Describe the procedures that will be followed by staff in the tent to effect an efficient evacuation of occupants in
an emergency (may attach an extra page if required)
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
A copy of this Fire Safety Plan shall be approved by the Chief Fire Official or his designate and be posted in a
conspicuous location near the main entrance.
Approval Signature: _______________________________________ Date: _____________________________
Public Events Committee