December 2015 Departmental Reports

Transcription

COUNTY OF GLOUCESTER
CALENDAR OF GOVERNMENTAL MEETINGS
January 2016
Notification of all county public meetings is posted on the main bulletin board
at Gloucester County Office Building One, 6467 Main Street, Gloucester
January 5
Community Policy and Management Team, 12:30 p.m., Social Services
located at 6641 Short Lane
January 5
Gloucester County Board of Supervisors Organizational Meeting,
7:00 p.m., Colonial Courthouse located at 6504 Main Street
January 6
Resource Council, 9:30 a.m., Gloucester Library Community Room
located at 6920 Main Street
January 7
Tourism Committee, 8:30 a.m. (note morning), Brent & Becky’s Bulbs
located at 7900 Daffodil Lane
January 7
Planning Commission, 7:30 p.m., Colonial Courthouse located at 6504
Main Street
January 12
School Board Organizational Meeting, 7:00 p.m., Thomas Calhoun
Walker Education Center located at 6099 TC Walker Road
January 13
Chesapeake Bay Preservation & Erosion Commission, 7:00 p.m.,
Colonial Courthouse located at 6504 Main Street.
January 14
Public Utilities Advisory Committee, 7:00 p.m., Gloucester County
Office Building One located at 6467 Main Street
January 20
Clean Community Committee, 6:30 p.m., Gloucester County Office
Building One located at 6467 Main Street
January 21
Social Services Board, 7:30 a.m. (note morning), Social Services
Conference Room located at 6641 Short Lane
January 25
Parks and Recreation Advisory Committee, 7:00 p.m., Gloucester
County Office Building Two located at 6489 Main Street
January 26
Go Green Gloucester Advisory Committee, 7:00 p.m., Department of
Information Technology located at 6382 Main Street
*Please note that three or more members of the Board of Supervisors may be in attendance
at any of these meetings.
Gloucester County
Administrator’s Office
Telephone 804-693-4042
P. O. Box 329, Gloucester, Virginia 23061
Fax 804-693-6004
MEMORANDUM
To:
From:
Date:
Subject:
J. Brent Fedors, County Administrator
Garrey W. Curry, Jr., P.E., Asst. County Administrator
for Community Development
January 7, 2016
December 2015 Monthly Report
The following bulleted list highlights significant activities in the Assistant County Administrator’s
office:

Attended Board of Supervisor meeting on the first Tuesday of the month.

Participated in annual budget development hearings with each budget holder as part of the
County Administrators budget committee.

Met with School Board staff to discuss long term solutions for vehicle maintenance and use
of former Page Middle School property.

Conducted a Site Plan Committee meeting on Wednesday the 16th of December.

Response to the point of service customer feedback suggestion card system continues to
indicate excellent overall level of service is being provided. Feedback for the current and
previous months are provided in the attached table.

Site plan activity for the current and previous months is summarized in the attached table.
L AND
OF THE
L IFE W ORTH L IVING
Monthly Report
Assistant County Administrator
Page 2
In June 2015 comment suggestion cards were placed at the point of service for the Building Inspections Department, Environmental
Programs Department, Planning & Zoning Department, and Site Plan Coordination. The cards are intended to provide a quick and easy
way for patrons to provide feedback either anonymously or with contact information. I personally follow up when contact information is
provided and less than good overall quality of service is indicated.
Calendar Year 2015 Jan
Feb
Mar
Apr
May
Jun
Jul
Comment Cards Received
9
14
Overall Quality of Service – Excellent
8
14
Aug
Sep
Oct
Nov
8
7
6
4
7
8
7
6
3
7
1
Good
Adequate
1
Poor
Staff Related for Less Than “Good”
Process Related for Less Than
“Good”
1
L AND
OF THE
Dec
Monthly Report
Assistant County Administrator
Page 3
County Ordinance Chapter 15.5, “Site Plans” is in place to coordinate the requirements of the permitting agencies and departments and
provide a single point of application and review for Site Development Plans and Subdivision Development Plans. Plans are reviewed by
members from the following:






Building Inspection Department
Environmental Programs Department
Planning & Zoning Department
Public Utilities Department
Virginia Department of Transportation (VDOT)
Virginia Department of Health (VDH)
The table below summarizes the activity of site plans.
Calendar Year 2015 Jan
Feb
Mar
Site Plan Applications Received
Site Plans Under Review and
Awaiting Approval or Comments
Site Plans Pending Resubmittal and
Response to Comments
Site Plans Approved
(see below)
Site Plan Coordination Meetings with
Applicants
Pre-Application Site Plan
Coordination Meetings
Approved Site Plans for report period:
Apr
May
Jun
Jul
2
2
3
2
2
8
Aug
Sep
Oct
1
5
2
2
7
3
2
5
2
3
7
8
7
9
8
12
12
9
1
1
1
0
1
0
0
0
0
1
0
1
1
1
0
1
2
1
2
1
2
2
2
1
Approved Site Plans in recent report periods:
 Aggregate Industries Phase 2C & 3A
 Beech Grove Baptist Church
 Dominion White Marsh Substation
 Foxmill Centre Revised Site Plan
 O’Reilly Auto Parts
 Providence Baptist Church
 Thomas West Office Building
 Woodville Park Amendment
L AND
OF THE
Nov
Dec
Gloucester County Animal Control
December 2015 Monthly Statistics
Inquiries / Complaints Addressed:
Animal Bite Cases
Aggressive Dogs
Dogs Running At Large
Stray Dogs
Lost Dogs
Hunting Dogs - Began tracking 2/1/2015
Cat Complaints
Lost Cats / Other
Cruelty Case
Injured Animal
Dead Animal
Livestock and Poultry Kill Investigations
Loose Livestock and Poultry Complaints
Suspect Rabid Animal
Wild Animal Complaints
Nuisance Animal
Residents Responding to Correspondance
Other General Inquiries
TOTALS
Shelter Statistics:
Dogs Impounded
Dogs Returned to Owners
Dogs to New Owners or *GMHS
Dogs Euthanaized
Owner Sign Over
Cats Picked Up
Cats Returned to Owners
Cats to *GMHS
Cats Euthanized
Wildlife Handled
Wildlife Released
Wildlife Euthanized
Livestock Impounded
Animals Quarantined
Inquiries by District / Other:
Abingdon
Gloucester Point
Petsworth
Ware
York
Other
TOTALS
Other Data:
FY-16 YTD
TOTALS
54
70
106
238
409
19
129
31
134
51
47
17
99
22
171
73
364
395
2429
FY-15 TOTAL
SAME PERIOD
86
82
169
291
320
N/A
200
33
117
64
64
32
68
40
192
126
306
342
2532
FY-16 YTD
TOTALS
272
120
137
14
96
36
4
20
12
6
0
6
9
4
FY-15 TOTAL
SAME PERIOD
218
127
115
3
41
63
8
43
13
16
4
8
9
4
FY-16 YTD
TOTALS
134
83
177
115
247
1673
2429
FY-15 TOTAL
SAME PERIOD
162
56
136
180
156
1842
2532
FY-16 YTD
TOTALS
191
398
55
130
0
2
0
0
0
1
92.5
387.75
166
943
N/A
N/A
Stephen T. Baranek, Chief ACO
FY-15 TOTAL
SAME PERIOD
978
118
1
1
1
315.75
970
N/A
Dec-2015
Dec-2014
7
13
14
54
61
9
26
7
21
10
9
5
16
10
12
9
77
74
434
8
22
27
57
44
N/A
21
5
17
0
23
7
19
6
33
33
89
94
505
Dec-2015
Dec-2014
52
23
26
2
15
2
2
0
0
1
0
1
0
0
27
16
23
1
4
6
4
0
2
4
0
4
0
0
Dec-2015
Dec-2014
24
21
39
21
46
283
434
26
18
27
69
22
343
505
Dec-2015
License Checks
100
Summons Issued
11
Dangerous Dog Petitions
0
Search and Seizures
0
Show Cause Warrants
0
Response Hours - On Call and Holidays
59.25
Licenses Sold By Treasurer's Office
121
% Dog License Compliant - Began tracking 9/1/15
** 16%
*Gloucester Mathews Humane Society
**Reduction due to deactivation of 2015 Kennel Licenses
Dec-2014
County of Gloucester
Central Purchasing Department
6467 Main Street
Gloucester, Virginia 23061
(804) 693-6235 V (804) 693-0061 F
M
ME
EM
MO
OR
RA
AN
ND
DU
UM
M
TO:
Board of Supervisors
THROUGH:
Sandy Wanner, Interim County Administrator
CC:
Stephanie Tinsley
FROM:
Bill Lindsey, CPPO, C.P.M., Purchasing Agent
DATE:
January 4, 2016
SUBJECT:
CENTRAL PURCHASING ACTIVITY FOR DECEMBER, 2015
CURRENT FORMAL IFB/RFP’S (>$50,000)
RFP # 15-023-BL – Consulting Services for Budgeting Program – Purchasing solicited proposals on April
14, 2015, seeking offers from qualified firms to provide an automated tool and techniques to institute a zerobased or alternative budgeting method for the County and Schools. Offers were received by the due date of
May 1, 2015, and forwarded to the review and evaluation committee. Interviews were conducted on June 1718, 2015. The Finance Director performed due diligence by checking references and talking to current system
users for the most advantageous firm. Purchasing Agent opened initial negotiations to identify savings
opportunities because the proposal pricing far exceeded initial expectations. Negotiations have been
successful and funding requirements have been transmitted to the stakeholder for an appropriate budget
allocation. Board approval scheduled for October 6 was withdrawn until further notice. Awaiting further
direction from management.
IFB # 16-004-BL– FEMA HMGP Foundation/Masonry Contractor Services for Homes 47, 48, 49, 50 &
51 – Purchasing advertised a solicitation on August 18, 2015, seeking bids to provide footings and the
necessary foundation/masonry work and various other contracting disciplines for 5 residential homes needing
elevation due to flood prone conditions. A non-mandatory pre-bid meeting was conducted at each home site
on August 27, 2015. Three (3) bids were received on the due date of September 8, 2015. Presently awaiting
receipt of 10% match from homeowners in order to issue a Notice of Intent to Award to the lowest responsive
and responsible bidders.
IFB # 16-007-BGH Water Treatment Plant Chemicals RoClean Cleaner – Purchasing advertised a
solicitation on October 14, 2015, seeking bids to furnish three (3) water treatment chemicals. Seven (7) bids
were received on the bid due date of October 27, 2015 and forwarded to the Dept of Public Utilities for
review and an award recommendation. After review by Public Utilities, Purchasing cancelled the solicitation
in its entirety on November 17, 2015, because it was identified that the dilution mixtures of the offered
chemicals were different and an evaluation of products could not be fairly made. A revised solicitation will
be issued using the appropriate dilution measures developed by Public Utilities.
RFP # 16-008-BGH – On-Call Electrical Services – Purchasing solicited proposals on October 16, 2015,
seeking offers from qualified firms to provide the subject services for Public Utilities. Offers were received
by the due date of October 29, 2015, and forwarded to the Utilities Department for review and shortlisting.
Offeres were shortlisted and interviews were conducted on December 2, 2015. The most advantageous
offeror was identified and negotiations were conducted on December 7, 2015. A Notice of Award was issued
to Bay Electric Company of Newport News, VA on December 22, 2015 for various hourly rates per work
discipline.
IFB # 16-009-BL FEMA HMGP Foundation/Masonry Contractor Services for Homes 46 – Purchasing
advertised a solicitation on November 9, 2015, seeking bids to provide footings and the necessary
foundation/masonry work and various other contracting disciplines for 1 residential home needing elevation
due to flood prone conditions. A non-mandatory pre-bid meeting was held on November 16, 2015. Two bids
were received on November 30, 2015, and a contract was executed with Best Way Custom Homes of
Gloucester, VA in the amount of $70,000 on December 9, 2015.
RFP # 16-010-BL – Utility System Planning, Financial Planning/Services, Asset Management, and
Energy Management for Gloucester County Department of Public Utilities – Purchasing solicited
proposals on December 14, 2015, seeking qualified firms to provide offers for the subject services for the
Department of Public Utilities. Offers are due by January 26, 2016.
IFB # 16-011-BL CAPE Improvements (Center for Archaeology, Preservation and Education) –
Purchasing advertised a solicitation on December 21, 2015, seeking bids to provide all labor, materials,
equipment and services to construct improvement to the existing 1930’s Texaco building located at 6783
Main Street. A non-mandatory pre-bid meeting is scheduled for January 6, 2016 and bids are due on January
20, 2016.
Gloucester Code Enforcement
MONTHLY REPORT
DECEMBER 2015
TOTAL MONTHLY COMPLAINTS
January
February
March
April
May
June
July
August
September
October
November December
2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015
ACTIVE MONTHLY CASES
5
9
2
2
7
6
3
8
25
18
8
19
5
6
9
13
11
9
2
5
4
2
9
9
CLOSED CASES
7
4
3
0
4
2
8
3
10
11
9
11
1
4
7
8
10
2
1
3
0
0
1
4
CASES ADJUDICATED
1
0
4
0
3
0
0
0
2
0
1
0
0
0
0
0
2
0
1
0
1
0
0
0
CASES PENDING TRIAL
2
0
2
0
2
0
5
2
3
4
0
3
0
2
2
2
0
5
0
4
4
4
3
5
TALL GRASS & WEEDS CASES
1
0
0
0
0
0
2
2
17
18
6
15
2
5
11
11
7
1
0
1
0
0
0
0
BULKY WASTE & REFUSE
5
9
4
1
7
7
5
6
4
7
5
6
2
6
4
4
8
5
2
1
3
1
6
5
INOPERATIVE VEHICLES
4
5
2
1
1
3
2
5
2
6
5
10
4
0
3
5
6
6
1
5
1
1
5
7
UNSAFE STRUCTURES
0
0
0
0
0
0
0
1
0
1
0
3
0
0
0
1
0
0
0
1
0
0
1
0
ILLEGAL BURNING
1
1
2
1
0
0
0
1
1
0
0
0
0
1
1
1
1
0
0
0
0
2
0
0
ASSISTING ZONING CASES
3
4
6
0
8
3
3
4
5
4
4
2
6
2
13
12
6
3
4
2
2
3
3
5
MISCELLANEOUS
0
0
1
0
1
0
2
1
1
0
2
0
0
0
0
1
0
0
0
0
0
0
0
0
Active Monthly Cases = complaint cases remaining open on the last day of the reported month.
Cases Adjudicated = court cases brought before the court (General District or Circuit Court) that have been successfully abated or properly comply under code law, a motion for dismissal of the charges.
Cases Pending Trial = complaint cases where summonses have been obtained through either the magistrate or written by the enforcement officer in the reporting month.
Tall Grass and Weeds (Code Section 13-28) = Violations on vacant or undeveloped properties in platted subdivisions where the grass or weeds are not maintained in height during the growth season.
Bulky Waste & Refuse (Code Section 13-27) = Violations where the property owner(s) have allowed or maintained materials such as appliances, interior furniture, tires, debris piles, garbage, or
other household waste out on the property which may endanger public health or safety.
Inoperative vehicles (Code Section 18-30.1) = keeping or maintaining motor vehicles on the property which display neither a current state inspection or current DMV registered plates.
Unsafe Structures (Code Section 5-16) = Vacant or abandoned structures kept or maintained in a condition that is subject to entry or collapse. They are determined by the Building Official
to be unsafe and are required, as means to abate the conditions, to be either secured from entry or demolished by the property owner(s).
Illegal Burning (Code Sections 8-66 to 8-71) = the open burning of materials other than yard waste debris on a property (most cases involve burning household waste or garbage).
Assisting Zoning = Since July 2013, Zoning has separated from the Code Enforcement section of this office. I have been assisting Zoning in the transition by photographing activities as per a zoning
complaint when advised to assist by the Deputy Zoning Supervisor. I also assist to provide two person security while on site inspections on properties subject to complaint.
Miscellaneous = complaints which may or may not have Code Enforcement implications. I provide a courtesy inspection to advise the citizen who they may need to contact to address their complaint.
Such as VDOT, DEQ, Health Department, Animal Control, Sheriff's Department or an attorney if the issue is a civil matter.
Gloucester Department of Community Education
6467 Main Street
GLOUCESTER, VIRGINIA 23061
804-693-5730 FAX: 693-0509
EMAIL: [email protected]
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
January 11, 2016
Mr. Brent Fedors, Gloucester County Administrator
Ms. Christi A. Lewis, Community Education Director
Community Education Monthly Department Report
CAL
MID-YEAR STATISTICAL REPORT
Number of Regular Volunteers in Designated Community Schools: 90
Number of Volunteer Hours: 2,314
*Equivalent of about 154 hours of free help per week or equivalent of 19 fulltime people
Number of Mentors: 19
Number of Youth Volunteers: 31
Number of Special Event Volunteers: 340 for a total of 1,082 hours
Number Community School E-Bulletins Published: 25 with 2,200 reached each posting
Number of Media Releases/Articles: 30
2 Printings of The Beehive Citizen Publication with Direct Distribution to 16,500 each quarter
65 county, school and community organizations supported
Number of Speakers & Study Trips Scheduled: 84
Number of Grants/Donations Obtained: $5,100
Community Use of Designated Schools (4): Average 750 participants weekly in 24 activities
COMMUNICATIONS & COMMUNITY INFORMATION
 Assisted in the compilation, draft and release of the hiring of the new County Administrator.
 Responded to several FOIA requests related to the County Administrator’s employment
agreement and previous County Administrators’ agreements. Also responded to a FOIA
request for PO/vendor information by SmartProcure.
 January/February School and Community Newsletters were completed for distribution the
first week of January. The county and community features were: county’s distinguished
budget award; Gloucester Library and Parks, Recreation and Tourism activities; and
ReadyVirginia winter preparedness.
 An article in the Gazette Journal featured the Petsworth Ambassador Program participants
assisting the Salvation Army’s Red Kettle program.
2




Facebook, Town Crier and County website postings featuring hiring of new County
Administrator; Christmas Tree recycling program; blaze orange hunting safety ad and the
new GIS mapping website.
Solicited and compiled information from all departments for the 2016 County Outlook
provided annually to the Gazette Journal.
Scheduled interview with new County Administrator and Gazette Journal reporter.
Assisting the GUEST program in publicizing need for volunteers during holiday season.
ENRICHMENT & COMMUNITY RESOURCES
 Community Education Coordinators coordinated several holiday assistance efforts to
include: Bethel Christmas Gift Program with Dragon Run Ruritans and the Bethel Giving
Tree serving a total of 45 individuals and Abingdon & Petsworth holiday assistance for 19
families.
 Assisted in publicizing through Resource Council “Needs Network” for: fixing or replacing
a hot water heater for a family of 5; plumber for family whose bathroom sink pipes needed
repair.
 In partnership with the American Legion Post 75, students at Bethel Elementary School
created holiday gift bags for VA hospital residents.
 115 students at Achilles Elementary School participated in an after-school Santa Craft
coordinated by Community Education in partnership with the Abingdon PTO.
 104 students at Botetourt Elementary participated in a walking study trip to the courthouse
area to sing Christmas Carols.
 Achilles Elementary School received a $750 grant, solicited by Community Education to
support a 5th grade study trip to the Virginia Living Museum.
 251 students per week receive weekend snack packs in an effort to help with childhood
hunger in the home.
CLEAN COMMUNITY
 The new coordinator Lee Fuerst conducted her first meeting with the Clean Community
Committee with 11 participants attending. Upcoming events in 2016 were reviewed to
include Clean Gloucester Day for March 19th; Daffodil Festival for April 2nd & 3rd; Earth
Day on April 22nd; and Clean the Bay Day on June 4th.
 Buzz Perkins will continue as chairperson for 2016 with Bill Yost to serve as vice-chair.
 Preliminary plans for Clean Gloucester Day were discussed and arranged.
COMMUNITY USE OF SCHOOL FACILITIES
 December monthly community and county use for the 4 designated community schools
averaged 775 participants in 28 activities.
Department of Economic Development
January 5, 2016
To:
From:
Sherry Spring, Director of Economic Development
Subject: December Economic Development Report
Meetings/Visits/Development & Miscellaneous:














Met with realtor Michael Shapiro and Gloria Williams, Director of the Chamber of Commerce to discuss an event to promote
available buildings and space in York River Crossing Shopping Center and other locations in the County on 12/1/2015.
The Economic Development Coordinator attended the VIMS Industry Partnership meeting on 12/4/2015. The program
consisted of four presenters: Professor Tron Hartley, VIMS Director, Virginia Sea Grant Program; Sam McClintock, CEO,
Midstream Technology; Professor Marjorie Friedrichs, VIMS Biological Sciences; and Mr. Gregory Stringfield, AAMS
Attended the 2016 Virginia Economic Summit on 12/4/2015 in Williamsburg. The event included over 700 attendees and
was hosted by the Virginia Chamber of Commerce. Dr. James V. Koch and Dr. Larry Filer presented the “State of the
Commonwealth” Report – An Economic Profile of Virginia. A discussion was held on Prospects and Challenges to Growth
by a panel of Virginia Executives that included Shawn Boyer, Founder of Snagajob; Suzy Kelly, CEO of Jo-Kell; and Steve
Voorhees, CEO of WestRock. The keynote speaker was the Honorable Tim Kaine, U.S. Senate.
Attended the EDA quarterly meeting on 12/8/2015. The Board approved the one year agreement with James River Grounds
Management for the landscaping and maintenance of the Gloucester Business Park. Received an update from the director on
the Small Business Incentive Program.
Attended the monthly Middle Peninsula Regional Airport Authority meeting on 12/9/2015. Supervisor Phillip Bazzani attend
the meeting as well. The Board heard received an update on the Eastern Corporate Access Road (Patriot Way), update on the
Master Plan and the T-Hangars from Jeff Tarkington with Talbert & Bright.
Attended the monthly Community Development Leadership Team meeting on 12/10/2015. The new logo and direct mail
cards were shared with the team as well as upcoming marketing projects that staff is working on at this time.
The Economic Development Coordinator attended the Grand-Opening and Ribbon Cutting of Drs. Butterfoss and Barton
Orthodontics and Hayes Family Dentistry on 12/10/2015. The event was held at their new building located at 3224 George
Washington Memorial Highway.
The economic development coordinator attended the Grand-Opening of Heart Felt Touch Massage Therapy on 12/6/2015.
The massage therapy business is located at 7282 York Avenue in Gloucester Village.
Attended the monthly Department Director’s Luncheon on 12/14/2015.
Met with Sandy Wanner and the economic development directors from York County and James City County in Williamsburg
on 12/17/2015 to discuss future potential partnerships and joint projects.
Met with James River Grounds Maintenance to review contract and scope of work for landscaping and maintenance of the
Gloucester Business Park on 12/22/2015.
Visited over one-half of the banks and credit unions in Gloucester during the week of 12/28/2015.
Attended the grand-opening of the new Raceway and Little Sue’s on 12/29/2015.
Worked on the design and content of the new economic development newsletter that will be launched in January.
C. Creig Moore - Emergency Manager
Department of Emergency Management
7478 Justice Drive/ PO Box 329
Gloucester, VA 23061
(804) 693-1390
TO:
DATE:
SUBJECT:
(DEM)
Mr. Fedors, County Administrator
January 4 2016

December 2015 Monthly Report from the Department of Emergency Management
GLOUCESTER COUNTY’S DEPARTMENT OF EMERGENCY MANAGEMENT (DEM)
Class Registrations have begun for Gloucester County WEB-EOC training, State WEB-EOC
training and the ICS400 that will be held in January. The Emergency Coordinator attended
meetings including
 the Senior Leadership Tabletop Exercise with Lancaster County
 Medical Reserve Corp (MRC), Virginia Dept. Of Health (VDH) and Virginia Dept. Of
Emergency Management (VDEM) planning meeting.
 Hurricane Evacuation
The Regional Sheltering planning exercise will be held in March at the Moose Lodge.
Meetings regarding various planning and operations were attended.
Emergency Operations Plan for Volunteer and Donations Management Memorandum of
Agreements with eleven organizations are being updated.
GLOUCESTER COUNTY’S COMMUNITY EMERGENCY RESPONSE TEAM (CERT)
The new CERT members class was held on two Saturdays in December and 10 citizens
graduated. Meetings were held with several local organizations to discuss CERT training and
partnerships. Grant meetings were held with Middle Peninsula Planning District. The anti-drug
initiative was presented in Richmond to Dept. Of Criminal Justice and the Dept. of Health.
Monthly trainings are ongoing and planning is continuing.
Reported by Jane Wenner on behalf of C. Creig Moore
1
Department Of Public Works
P.O. Box 329
Birkhofer Building
6515 Main Street
BUILDINGS & GROUNDS
ENGINEERING
(804) 693-5250
(804) 693-5480
MEMORANDUM
To:
Garrey W. Curry, Jr., Asst Co Administrator for Community
Development
From:
C. Wesley McIntyre, Jr., Director of Buildings & Grounds
Date:
January 4, 2016
Subj:
Operations Report (December 2015)
Routine Preventative Maintenance
Preventative maintenance performed on the following:
1)
2)
3)
4)
County owned vehicles as scheduled
All heavy equipment based on hourly usage as recommended by the
manufacturer
Annual DMV state inspections performed on vehicles as required
Emergency generators and elevators
Routine Daily and Weekly Maintenance
1)
2)
3)
General maintenance to 41 county buildings
Custodial services to 21 buildings
Routine courier services for various county departments and
agencies as needed
Highlights of Scheduled/Unscheduled Work Generated Through:
Requests, Departmental Planning, and Breakdowns:
Jobs Completed For The Month of December 2015:
WOID
Location
Building
Action Taken
5769
Building 1
1st floor
5939
6268
6312
6314
6403
6478
6773
Buildings & Grounds Dept
Museum
Main Library
Building 2
Public Utilities
County Buildings
Museum
County vehicles
Basement
Unit 82: Bookmobile
Hallway/Corridor
Basement
Exterior
6812
6843
Law Enforcement
Gloucester Co Street Signs
6844
6875
02 Courthouse
6931
6951
Jail
Main Library
2nd floor offices
Courthouse Square
Subdivision
Courthouse Spring
Subdivision
9th District Court Svcs
Office
Sprinkler system
Staff area
Continued remodeling project for Finance and Purchasing office
spaces
Took keys of affected vehicles to dealership to resolve recall issues
Hung new curtains
Fabricated and installed exterior signage
Investigated lighting concerns in hallway of 3rd floor
Removed and capped off unused water lines
Replaced faded county building directories
Installed glass shelving in display cabinets, moved cabinets into
basement kitchen for storage
Cleaned carpets
Fabricated and installed 30 new street signs in subdivision
6990
02 Courthouse
War Memorial Garden
7144
7150
Main Library
Fuel Pump Station
Children's Room
7178
Point Library
Conference Room
7205
7210
7251
7256
02 Courthouse
Old Colonial Courthouse
Parks & Rec Dept
Point Library
Exterior
Roof
Director's Office
Conference Room
7259
7265
7270
7273
Parks & Rec Dept
Point Library
Health Department
Central Purchasing
Gloucester Pt Beach House
Kitchen
7324
7392
Main Library
Building 1
Men's Public Restroom
7393
7427
02 Courthouse
02 Courthouse
7458
7480
7484
7485
7487
7526
7527
7528
7531
7537
7541
7542
7543
7576
Utilities Department
Building 2
Museum
Museum
Senior Center
Senior Center
Senior Center
Social Services
Emergency Comm Center
Health Department
Health Department
02 Courthouse
Main Library
1st Floor-Gen District
Courtroom
Reverse Osmosis Plant
FEMA Office
Exterior
Exterior
Abingdon Heights Drive
Office
Hallway Ceiling
Lobby Hallway
Entrance
Offices
Office
3rd Floor Jury Room
Children's Room
Fabricated and installed 25 signs utilizing VDOT posts
Moved pictures, bulletin board, key box to new locations
Discrepancies from recent inspection repaired
Property management notified of roof leak, damage ceiling tiles
replaced
Replaced watering timer, repaired leaks and winterized the irrigation
system
Performed semi-annual cleaning of fueling station equipment
Property management notified of roof leak, damage ceiling tiles
replaced
Contacted property management about water leaking in from front
windows in conference room
Hung Christmas wreaths and roping
Replaced piece of slate roofing
Hung pictures, shelves, and bulletin board
Custodial crew cleaned carpet in conference room and property
manager sent workers out to seal bottom of wall where water was
coming in
Fixed broken door handle on roll up door
Lamb contacted for fruit flies
Lamb contacted for fruit flies
Picked up copiers and printers from designated departments and
transported to basement of Building 1
Fixed broken floor tiles
Annual roof inspection completed
Annual roof inspection completed
Fabricated and installed new shelf for Judge's bench. Painted entire
front of Judge's bench to blend new shelf addition
Repaired both HVAC units at RO plant
Fixed curtain rod
Installed Christmas pine roping on porch of museum
Set up tables for refreshments to be served on front porch
Fabricated 3 signs, installed pole and hung signs
Replaced damaged sheet rock, prepped and painted wall
Repaired leak damaged ceiling surfaces, prepped and painted
Repaired damaged walls and painted to match existing paint color
Adjusted two security camera viewing angles
Replaced glass pane in door
Replaced damaged ceiling tiles in 5 offices
Installed kick-down door holder
Replaced 4 wet ceiling tiles
Tightened table leg screws
7581
Seawell’s Drive/Emerson
Lane
Administration
7582
Building 1
7583
7589
7592
7620
7622
7659
7660
7664
Environmental Programs
Water Treatment Plant
Building 1
Main Library
Jail
All Bldgs with Elevators
All Bldgs with Elevators
7665
7668
7669
7670
7671
Parks & Recreation Dept
Woodville Park
Parks & Rec Dept
Social Services
7672
7695
02 Courthouse
7696
Performed PM on HVAC bearings
7697
Main Library
7698
Jail
7699
Dept of Information Technology
Performed annual roof inspection
7702
Eyewash Station
Performed PM on eye wash station
7703
Entrance
Made adjustments to door closer to ensure latching securely
7704
Treasurer's Office
7707
Court Circle
7708
Social Services
7709
7710
2nd floor hallway
Administration
Director's Office
Sprinkler system
Fuel Pump Station
Gloucester Pt Beach House
Unit 590: 2004 Chevy
Malibu
Unit 36: 1988 Dump Truck
Installed post and hung street signs
Picked up and delivered BOS candy bowls and nameplates for joint
board meeting
Returned chair borrowed from museum for BOS meeting
Investigated request for new secure door lockset
Replaced fan motor on heater unit
Picked up BOS candy bowls and nameplates and returned to storage
Re-hung 3 pictures and hung 1 new picture
Escorted Atlantic Constructor for annual sprinkler inspections
Escorted Southern elevator for monthly elevator inspections
Escorted Southern Elevator and Dominion for annual elevator
inspections
Completed monthly inspection on county's fueling station fuel tank
Winterized water service at Ark and Abingdon Parks
Winterized well pump at Woodville Park
Winterized bathrooms
Reset service engine light, replaced oxygen sensor and battery
Replaced starter, cleaned battery connections
Replaced ballast in light fixture
New flagpole purchased and installed
Tightened shock absorber bolt
Unit 50: 2009 Chevy
Equinox
Unit 39: 2006 GMC Canyon
Jail
D Block
Re-attached shower head
7711
Jail
Kitchen
Investigated freezer fan motor concerns, no issue found
7713
Old Jail
Public Restrooms
Cleaned windows
7714
Hallway/Corridor
Replaced ballasts in 2 light fixtures
7715
Building 2
Exterior
Reattached drainage tubing to downspout
7716
Planning Department
Office
Investigated water leak in ceiling, issue resolved onsite
7719
Main Library
7720
Building 2
Exterior
Reattached electrical box to light pole
7721
Virginia Drive/Belroi Road
Installed street signs onto VDOT pole
7722
Oak Street/Belroi Road
7727
Wiatt Street/Belroi Road
7728
7729
Wiatt St/Independence
Road
Woody Road/Wiatt Street
7730
Main Street
7731
Building 2
7732
7733
Parks & Rec Dept
Office
Secured window that would not lock properly
7734
Animal Shelter
A Side
Addressed heating issues by adjusting sensor
7735
Building 2
7737
Museum
7738
Senior Center
7739
Replaced ignition coil
Replaced ballasts and bulbs as needed throughout library spaces
Replaced bulbs, ballasts and outlets on light poles as needed
1st floor Men's Public
Restroom
Cleared stopped up floor drain
Replaced fire extinguisher
Re-installed Christmas wreath on front door
1st Floor
Replaced bulb in light fixture
Director's Office
Lamb Exterminating came in to do a heat treatment to address the bed
bug issue
Installed 2 dry erase boards
7740
Museum
Hallway/Corridor
Replaced light bulb in Christmas candle
7762
Hutchinson House
7763
Old Jail
7764
02 Courthouse
7765
Main Library
7766
Parks & Rec Dept
7767
Peripheral Areas
Replaced burned electrical junction box. Repaired burned wiring and
pulled new wires in light pole
Assisted with setup and breakdown of County's Christmas luncheon
7770
Peripheral Areas
Picked up PA system used for Christmas luncheon
7771
Building 1
Parking lot
Cut and installed identifying numbers for parking lot light poles
7773
Building 2
Replaced fluidmaster in toilet
7776
Schools
2nd Floor Women's
Restroom
Facilities Dept
7777
Shop
Installed new thermostat in shop heater
7778
Building Inspections
Offices
Adjusted flow on air supply
7779
Health Department
7780
Old Jail
7781
Main Library
Office
Replaced ballast as well as bulbs in other areas of the Library
7782
Planning Department
Unit 40: 2001 Chevy Blazer
Replaced battery, added air to tires, installed new wiper blades
7783
Real Estate Assessment Office
Restroom
7786
7792
7795
7813
Birkhofer Building
Beehive Drive/Geo Wash
Mem Hwy
Emergency Mgmt
Department
Emergency Mgmt
Department
Public Works Department
Investigated lighting concerns in restroom, tightened bulb, issue
resolved
Fabricated 3 street signs and installed on VDOT pole
7814
Building 1
2nd Floor-Electrical Room
Secured door to electrical closet
7816
Senior Center
Replaced supply valve in urinal
7817
Parks & Rec Dept
606 Site - Men's Restroom
Provided paper towel dispenser for restroom
7818
Emergency Mgmt
Department
Adjusted master thermostat for areas reporting cooler temperatures
7819
Court Circle
7820
Beaverdam Park
Unit 37: 1994 GMC Sonoma
Replaced serpentine belt
7821
02 Courthouse
1st Floor
Removed dead holiday greenery decorations
7822
Senior Center
Installed new door lock lever set
7824
Voter Registrar's Office
Picked up surplus furniture from storage and delivered to office
7825
Building 2
Completed annual roof inspection
7829
Law Enforcement
7832
Main Library
Children's Restroom
Escorted plumbers and bathroom drain cleared
7834
Cox Lane/Heywood Lane
Fabricated 3 signs and installed on VDOT post
7835
Cox Lane/Charmaine Drive
Fabricated 3 signs and installed on VDOT post
7837
Old Landfill
7839
Parks & Rec Dept
7840
7841
Purchased new keys, cut, delivered keys to keybox
Repaired flush valve in urinal
Closed vent in office space
Replaced ballast and bulbs as needed throughout library spaces
Gloucester Point Fishing
Pier
Fabricated 11 signs
Investigated temperature concerns, no issues found
Made repairs to windows
Installed kick-down door holder
Investigated heating concerns, discussed solution with staff
Installed new lockset on back door of building
Ensured sidewalks and steps are cleared of leaves and debris
Completed annual roof inspection
Replaced exhaust fan motor and cap
Replaced lock assemblies on electrical panels
Jail
Gloucester Point Fishing
Pier
Lobby
Main Library
Computer Lab
Reset electrical breaker for outlet
7842
Building 2
Exterior
Cleaned mold off fencing
7843
7844
Building 1
Exterior
Replaced downspout
7845
Shop
Installed new safety chain around shop ladders
7847
Jail
Office
Installed new leverset
7850
Building 1
1st Floor-Conf Room
Installed new electrical receptacle
7852
Building 1
1st Floor - Restroom
Removed excess silicone caulk from tile
Replaced new lockset
Cleaned BOS desktops and seating areas
7853
Building 1
Entrance
Re-attached "Service Animals Only" sign
7854
02 Courthouse
2nd Floor-Men's Restroom
Restroom cleaned and disinfected after someone got "sick"
7855
Main Library
Children's Work Area
7877
Museum
Gift Shop
Area floors disinfected after recent plumbing issues that have been
resolved
Replaced light bulb
7880
Main Library
Computer Room
Reworked light fixtures from fluorescent to LED
7881
02 Courthouse
Hung 3 pictures and moved key box to new location
7882
Building 2 - FEMA
9th District Court Svcs
Office
Office
7885
Museum
Rear Porch
Replaced bulbs in light fixtures
7887
02 Courthouse
Control Room
Replaced stained ceiling tiles, and installed kick-down door holder
7936
Building 1
Exterior
Signage inspected for damage and any needed cleaning
7940
Beaverdam Park
Whitcomb Lodge
Repaired front door lock
7941
Beaverdam Park
606 Site Shelter/Restrooms
Replaced missing shingles on roof
7962
Social Services
Exit Door
Repaired door locking mechanism
7965
Law Enforcement
Entrance
Replaced batteries for electronic door access keypad
7966
Unit 30: 2000 Chevy S10
Replaced tire, added oil, refilled washer tank, changed wiper blades
7968
Real Estate Assessment Office
Staff Restroom
Cleared clogged sink
7969
Building 2
Public Restrooms
Replaced light bulbs
7970
Parks & Rec Dept
Offices
Mounted literature holder and wall pocket onto wall
7971
All County Buildings
7972
Law Enforcement
Office
Reset GFCI breaker
7973
Utilities Department
Unit 23: 2011 Ford Ranger
Replaced signal flasher unit
7975
Senior Center
Women's Restroom
Repaired sink faucet
7982
Building 1
2nd Floor
Repaired HVAC unit #4
7986
Birkhofer Building
Staff Restroom
Replaced door lock
New bulb installed in Christmas candle
Cleaned washable HVAC filters for county buildings
Gloucester County
Telephone 804-693-1217
P. O. Box 329, Gloucester, Virginia 23061
Fax 804-824-2442
MEMORANDUM
To:
J. Brent Fedors
County Administrator
From:
Scott Rae
Director, Environmental Programs
Date:
January 4, 2016
Subject:
December 2015 Departmental Report
The following list highlights Environmental Programs activities during the month of December.
Land Disturbance:
Permits issued: 7
Pending: 4
Extensions Granted: 0
Hold pending zoning: 1
Stormwater In-Lieu Agreement – Single Family Residential Structure: 07
Stormwater permits: full installment payment received: 0
1st Installment received: 0
Stormwater Maintenance Agreements: Recorded SWMA: 1
SWMA under review: 01
Burning Permits
Permits issued: 3
Pending: 0
Extension Granted: 1
E&S Sureties:
Received: 9
Erosion & Sediment Cash Surety –9 @ $500.00 each
Released: 3
Erosion & Sediment Cash Sureties: 2 @ $500.00 each & 1 @ $1,000.00
Chesapeake Bay E&S Sureties:
Received: 0
L AND
OF THE
Environmental Programs December 2015 Report
January 4, 2016
Page 2
Environmental Inspections – (Land Disturbance, Stormwater, Chesapeake Bay, Wetlands,
Complaint and Courtesy):
(Mike Hudgins, Ron Owens and Scott Rae) 235
Wetlands
Wetland Board December Meeting: 2 Joint Permit Applications
JPA Received that will require a January Public Hearing: 0
JPA Received, Reviewed and Letters sent that did not require public hearings: 7
Wetlands In-Lieu Fees Received: 0
CB-WQIA:
Water Quality Impact Assessments received: 2
Chesapeake Bay Preservation and Erosion Commission Exceptions
Received: 1
Chesapeake Bay Waivers
Received: 1
Inquiries
Received: 15
 Inquiries were from prospective buyers or property owners seeking information on
wetlands/RPA issues (clearing, developing, accessory structures, etc.)
Complaints/Violations
Received: 4
 Received the following four complaints: tree removal within RPA, dumping oil, gazebo
within RPA, and hog waste washing into stream.
Environmental Plan Reviews:
Site Plans:
Waiting resubmittals: 9
Under review: 6
Subdivision Plans:
Waiting resubmittals: 0
Under review: 2
Approved plans: 0
Septic Tank Pump-outs/Inspections received and recorded in December: 59
ASR:lsw
L AND
OF THE
FINANCE DEPARTMENT
6467 Main Street, Gloucester, Virginia 23061
804-693-6927
To:
Bret Fedors, County Administrator
From:
Stephanie Tinsley, Director of Financial Services
Date:
January 3, 2016
Re:
Monthly Report for December
Highlights from the Finance Department include:
o
o
o
o
Finance team attended Finance Plus/Pentamation upgrade trainings and began working on testing
the system upgrade. Testing included full cycle processing of County Payroll, Purchasing, and
Accounts Payable. Additional areas to be tested includes School Payroll, Fixed Assets, General
Ledger, and Budget Prep. Target go-live will be last week in February. With the upgraded system,
there will be opportunities to streamline and improve purchasing, accounts payable check
processing, and fixed asset management. Other improvements will come after the upgrade with
implementation of other modules.
Accounting consultant continued to work on outstanding issues related to debt and grants
management, and confirming FY15 financial statements for the CAFR reconcile back to the trial
balances with completion of all adjusting entries.
Received GFOA Distinguished Budget Presentation Award, a first for Gloucester, and presented
to the BOS.
The Finance Director:
o Worked on completing all required information for completion of the FY15 CAFR including
Letter of Transmittal, Management Discussion & Analyst, and Required Supplemental
Information.
Aside from the staff shortage, additional complications involved
implementation of Governmental Accounting Standards Board’s Statement Number 68,
Accounting and Financial Reporting for Pensions. However, all due dates made: Auditors
submitted the required financial reports to the APA on 11/30, and FY15 CAFR completed
along with the GFOA award application completed and submitted on 12/30.
o Worked on FY17 Budget development. Reviewed budget submissions, completed budget
units I am responsible for, and continued to assist department heads and external
agencies on their submissions. As part of the Budget Team, conducted Departmental
Budget Hearings with department heads to discuss their budget submissions, including
review by line item justifications, identified programs, and suggested performance
measurements.
o Continue working with department heads involved with facilities maintenance and
replacements to provide projections of needs for the next 5 years (FY17-FY21) in order to
come up with reasonable funding options.
o Re-advertised Budget & Program Analyst position as open-until-filled. Reviewed a
number of applicants and advanced several for interviews.
o Continued to provide support and work closely with the voting members of CIP Advisory
Committee on their priority rankings and consolidated those received. Worked on and
provided Financial Status Update presentation to the CIP Advisory Committee.
o Selected by the Virginia Board of Accountancy for CPE compliance audit. Met all
requirements to maintain active CPA in good standing status.
o Attended the following meetings:
 CPMT Commission Meeting-County Admin Rep
 Board of Supervisor Regular Meeting
 CIP Advisory Committee Meetings (2) – staff support
Page 1|1
GLOUCESTER COUNTY
HUMAN RESOURCES DEPARTMENT
P.O. BOX 329, 6467 MAIN STREET
GLOUCESTER, VA 23061
Phone: (804) 693-5690
Fax: (804) 693-1200
MEMORANDUM
To:
Brent Fedors, County Administrator
From:
Patricia K. Michura, Director of Human Resources
Date:
January 4, 2016
Re:
Human Resource Monthly Report for December 2015








Three new employees began employment during the month of December: two part-time,
one each in Park Operations and Clean Community, and one full-time in the Sheriff’s
Department.
Don Patton, Public Works Engineer, retired on Dec. 31, 2015 following 22 years of
dedicated service to Gloucester County.
Two employees separated from County service during the month of December – a parttime employee in the Commonwealth’s Attorney and a full-time employee in the Sheriff’s
Department.
December 2015 payroll included payments to 400 employees totaling $1,285,095, and
remittance of Federal and State tax payments totaling $354,532.
There were no workplace injuries reported during the month of December.
On December 17 staff attended a Sungard Software training session specific to
enhancements human resources and payroll will see when a software upgrade is
complete. Testing in the new version is ongoing and should be completed well ahead of
the projected go live date, scheduled for February 22, 2016.
Prepared employee birthday cards for the month of January 2016, new hire ‘Welcome
Aboard’ cards and ‘Thank You’ cards for departing employees for County
Administrator’s signature.
The Employee Plus Committee and human resources joined forces to host the Employee
Holiday Luncheon on Wednesday, December 9. Approximately 200 employees attended
the catered lunch of traditional holiday fare. In conjunction with the Holiday Luncheon,
Employee Plus sponsored a food drive for the Bread For Life food pantry and a 50-50
raffle.
Additionally, Employee Plus sponsored the Senior Stars program, a new
community service project that provided gift stockings, hats, gloves, and scarves for
seniors in the community.
Human Resources
December 2015 Monthly Report
Page 2
Recruitment Snapshot for December 2015
Position
Department
Closing Date
Community Education
Coordinator- Part-time
Community Education
12/6/2015
Budget and Program Analyst
Finance
Open until filled
Recruiting; Reviewing
Applications; Interviewing
Accounting Manager
Finance
10/23/2015
Filled
Reassessment
9/16/2015
Interviewing
Clean Community
Open until filled
Filled
Utilities
Open until filled
Parks & Recreation
Open until filled
Park Operations
Open until filled
Parks & Recreation
Continuous
Real Estate Appraiser I
Clean Community
Coordinator
Utility Worker I, II or III –
Distribution
Recreation Aide
Park Aide
Specialty Instructor- General
Status
Reviewing Applications
For additional information regarding employment opportunities with Gloucester County, visit
www.gloucesterva.jobs
TO:
FROM:
DATE:
RE:
Diane Rebertus, Library Director
January 11, 2016
Monthly Report for December 2015
Gloucester County Public Library events include:
Library - General Activities/Events
 A Holiday Open House was held at the Main Library on Thursday, December 3.
Refreshments, crafts and music were available for patrons that afternoon.
 The Main Library was closed on Saturday, December 5 due to parking limitations from
the staging of the Christmas parade in the Main Street Shopping Center (similar to
Daffodil Festival parade). The Point Branch Library was open regular hours that day.
 The Library Board of Trustees held a quarterly meeting on Monday, December 14.
 Library staff attended the annual Gloucester County Employees Christmas luncheon at
Newington Baptist Church on Wednesday, December 9. Once again the “Employee-Plus
Committee” did an outstanding job of coordinating and planning the event.
 Library staff held their annual Christmas party on Friday, December 11 at Olivia’s in the
Courthouse. Everyone enjoyed the food, fun and fellowship.
 The library system was closed for the Christmas holiday Thursday, December 24 and
Friday, December 25. Regular hours resumed on Saturday, December 26.
 First aid kits and fire extinguishers for library facilities were inspected in December.
 The library director attended the following meetings:
o Resource Council, Wednesday, December 2
o Tidewater Area Library Directors Council (TALDC), Friday, December 4
o Library Board of Trustees, Monday, December 14
o Department Heads, Monday, December 14
Library - Children’s Department Activities/Events
 Story times were held during the month of December. Seasonal themes were shared with
the children and caregivers. Each session includes stories, rhymes, songs, finger-plays,
flannel board stories and a craft. The crafts involve using simple math and science skills.
Also, children have the opportunity to use musical instruments during story time sessions.
Important early literacy skills are developed during story times.
 Three Head Start classes visited the Main Library for an annual visit with Santa Claus on
Friday, December 18! Library Board Chair, Mr. Bill Walker dressed as Santa and
enjoyed talking with the young students as well as giving each child a paperback book
(courtesy of the Gloucester County Friends of the Library). While talking with Santa a


picture was made and then printed of each child. The children decorated a picture frame
suitable for gift giving to their parents.
Children’s staff members created a Star Wars display with posters, books, DVDs and
sound recordings to promote the new movie out in theatres. Patrons really enjoyed this
display!
A writing station was created and stocked with postcards addressed to Santa in the Early
Learning Center at the Main Library. Pictures of the postcards that were written to Santa
were posted on the Library Facebook site. Early literacy tips are included at the writing
station for parents to use to extend learning for their children.
Library - Teen Activities/Events
 Teens volunteered 88 hours of service in December at the Main Library. Teens help by
shelving materials and assisting with Children’s Services programs and events. Teens
also helped by distributing library information during the parade. Thanks teens!
 Teen staff visited the Boys & Girls Club on two occasions in December. Seasonal
stories, rhymes, quizzes, activities and crafts were shared with the participants. Boys and
girls also had the opportunity to check out books from the bookmobile.
 Teen staff visited the Middle Peninsula Northern Neck Counseling Center in December
and provided an outreach activity. Participants created hot cocoa ornaments and visited
the bookmobile.
 A teen event was held at the Point Branch Library on December 10. Using old t-shirts,
teens were instructed on how to create scarves from the material. All participants left
with a new, recycled scarf to wear this winter!
 Three teens will receive a bronze Presidential Service Award for volunteering service in
2015. This presentation will be made in early 2016.
Library - Adult Activities/Events
 Adult programming staff planned, developed and implemented the annual Holiday Open
House activities on December 3. Crafts based on an “Ugly Sweater” theme were
available for patrons to augment their own ugly sweater or make one from scratch. Mr.
Sanford Wanner, Interim County Administrator and Mr. Bill Walker, Library Board
Chair participated in the fun and festivity that evening.
 Adult programming staff is developing a regional “read” activity for 2016 (Tidewater
Reads). Library patrons in the Tidewater area will participate in an event where a
common book is read by all participants. (More information will be available in coming
months.)
 A special Shakespeare event will be held in April to coincide with the 400th anniversary
of the Bard’s death and National Library Week. Stay tuned!
 Another block buster Master Gardener series is slated to begin in January 2016.
Library – Bookmobile Activities/Events
 Seasonally themed story times were shared with preschool students in December.
Flannel board stories, songs, rhymes and stick puppets rounded out the fun!
 The Bookmobile Coordinator participated in the annual Gloucester Christmas parade on
Saturday, December 5. The bookmobile was decorated with greenery and other holiday
finery and the coordinator enjoyed waving to and wishing happy holidays to young and
old alike! Teen volunteers walked alongside the bookmobile and handed out candy.
 In anticipation of the annual parade, the bookmobile was washed and scrubbed for the
event. Also, in an effort to market library services to a different audience, Library staff
(working with Buildings & Grounds staff) created and affixed lettering containing the
Library’s website address to the sides and back of the bookmobile. This provides another
way to advertise Library services around the county!
 The Bookmobile Coordinator visited the Boys & Girls Club with teen staff in December.
Children enjoyed visiting the bookmobile and checking out books.
Library Website/Publishing
 A Digital Photography Classes was held in December. Students learned various digital
camera functions, how to upload photos to a computer, photography techniques and how
to use photo editing software.
 Routine maintenance was performed on the Library website and Facebook site by adding
new information and removing outdated information.
 A tech staff member has been asked to serve as a mentor for a Gloucester High School
senior’s project. The student is creating a video game for her project.
Gloucester County Public Library
Monthly Statistics
DECEMBER 2015 TOTALS
SAME PERIOD 2014
9,245
9,414
New Patrons
91
84
Patron Count
11,920
12,168
Volunteer Hours
290.5
213
830
646
1,690/1,677
1,835/NA
16
21
1,287
925
Main Library
Circulation
Program Attendance
Computer Sessions/Wi-Fi
Interlibrary Loan
Reference Questions
Point Branch
Circulation
2,242
2,251
New Patrons
27
46
Patron Count
2,732
Volunteer Hours
3,071
0
1
34
52
548/458
577/NA
2
2
469
310
351
396
New Patrons
4
2
Volunteer Hours
2
3
1,213
981
0/0
2/NA
Reference Questions
39
69
1,870/4,001
2,091/4,774
1,050
783
Program Attendance
Interlibrary Loan
Reference Questions
Bookmobile
Circulation
Program Attendance
eBranch
eSessions/ePageviews
eAcess (eBook checkouts)
M I DDLE PEN I N SULA
REGI O N AL
LO CAL PRO BATI O N / PRETRI AL SERVI CES
MONTHLY REPORT
DECEMBER 2015
ESSEX, GLOUCESTER, KING AND QUEEN, KING WILLIAM,
MATHEWS, AND MIDDLESEX
PROBATION
MISDEMEANOR/FELONY
PRETRIAL
MISDEMEANOR/FELONY
OFFENDERS REFERRED
TO PROBATION/PRETRIAL
43
3
21
19
OFFENDERS RELEASED
FROM PROBATION/PRETRIAL
49
2
11
15
18
54
84
REGIONAL AVERAGE
DAILY CASELOAD
296
This program serves target populations in misdemeanor cases from the 9th and
15th General District and Juvenile and Domestic Relations Courts.
The Gloucester County Jail and the Middle Peninsula Regional Security
Center participate in the program funded by six (6) localities and an
established state Criminal Justice Services Grant.
MUSEUM OF HISTORY
Gloucester, Virginia
23061
(804) 693-1234
P. O. Box 1176
TO:
FROM:
Betty J. Deal, Director Museum of History
DATE:
January 10, 2016
SUBJECT:
December 2015 Monthly Museum Report
Please find attached for your information and to be shared with the
Board of Supervisors, the December 2015 Museum Director’s Report.
Should you desire additional information or points of clarification, kindly
advise me.
Gloucester Museum of History
Betty Jean Deal
Museum Director
(804) 693-1234
December 2015
12/2015
Month Totals
P.O. Box 1176
12/2014
Month Totals
YTD Totals
Visitors:
301
222
Docents:
21
24
140
125
777
Museum Tours:
0
0
3
Tour Participants:
0
0
80
Docent Hours:
1340
Current Exhibit:
"Toys From the Past" by Mary Alice Revere Woerner of Gloucester,
Virginia.
"The Gloucester Point Revolutionary War Collection - Preserving
the Roots of Our Nation's History" by Hilton Snowden, Tourism
Coordinator.
A display of Henry Hughes antique survey equipment.
"The Good Old Days".
Numerous permanent exhibits which include: "The Battle of the
Hook", "The Old Country Store", "The Honey Pod Tree", "Irene
Morgan", "The Hotel Botetourt", "Gremer Doll Houses", "James D.
Gardner", "Free School House", "Fairfield", "Civil War" and
"Recent Donations".
Future Exhibits:
February 2016 - "A Celebration of African American History in
Gloucester County" Exhibit.
March/April 2016 - Daffodil Exhibit - "Golden Memories".
Donations:
Dr. H. W. Springall's 1940's office shingle, a 1950 Botetourt annual
and a collection of programs, photos and booklets relating to
Gloucester history by Ceci Brown of Gloucester, Virginia.
Announcements:
Of the 301 December visitors, 280 hailed from The Old Dominion,
and 21 from 7 other states.
Museum Hours: Monday - Saturday 11 AM to 3 PM Closed Sunday and Holidays
Gloucester Parks, Recreation & Tourism
6489 Main Street, Suite 303
804-693-2355 Fax: 804-824-2450
MEMORANDUM
TO:
FROM:
Carol E. Steele, Parks, Recreation and Tourism Director
DATE:
January 11, 2016
SUBJECT:
December Monthly Report
The following are highlights from the Parks, Recreation and Tourism Department
for the month of December:
 Parks:



Beaverdam Park:
o The vehicle count for the Roaring Springs Road entrance was 5,384. The Fary’s
Mill Road entrance had 1,866 vehicles. These counts are similar to last year.
o Trail users totaled 786 (hikers, bikers, equestrians) which is slightly higher than
last year.
o There were 415 boaters/renters on the lake which is much higher than last year.
o Holiday events such as Santa on the Trail and Holiday Camp at the Lodge were
held with 42 and 22 participants, respectively.
Woodville Park: The vehicle count was 480 vehicles, which is similar to December
2014.
Facility Reservations: There were 35 facility reservations at Beaverdam and
Woodville during the month of December.
 Recreation:



Player Assessment Night was held for all youth basketball participants (ages 611). There are 28 teams in three divisions, with 215 children registered. The 1218 year old leagues will begin in January.
There were 66 new participants in recreation programs. This number is higher
than December 2014 due to the continued popularity of yoga and ZUMBA.
One Best Years Club Trip was held to the Spirit of Norfolk with 9 participants.
Parks and Recreation…the benefits are endless!
 Tourism:



For the month of December, the Visitors Center logged 186 guests who were
assisted with maps, brochures and information, compared to 163 in 2014. The
Whitley’s Peanut location assisted 320 visitors.
The Director and Tourism Coordinator met with National Park Service staff, as
well as a manufacturer of replica cannons to tour Tyndall’s Point Park. Grants for
continued work at the park, signage and locations for cannons were discussed.
Staff met with architects to review proposals for the ADA compliant ramp to the
 Special Events


The Gloucester Citizen’s Christmas & Holiday Parade was held Saturday,
December 5th at 3:00 pm. The parade featured 61 entries, including non-profit
organizations, commercial entries and school groups.
The Tree Lighting took place on Saturday, December 5th at 5:00 pm. First graders
from Botetourt & Abingdon, as well as Abingdon’s chorus, provided musical
entertainment and the court circle tree lights were turned on.
 Marketing & Online Presence:



The Parks, Recreation & Tourism webpages had 6,429 views for the month of
December.
Marketing initiatives for December - There are currently 1,185 signed up for the
Department’s Constant Contact email reminders.
The following table shows the reach of Social Media during the month of
December:
Social Media Pages – December 2015
Parks &
Recreation
Park
Partners
Daffodil
Festival
Visit GVA
Tourism
1,234
200
12,138
286
152
1,212
2,005
26
6,168
49
46
415
335
181
66
151
175
7
252
25
1
171
45
66
Facebook
Likes
Number of Posts
Total Reach
Twitter
Followers
Number of Tweets
Visits
Parks and Recreation…the benefits are endless!
Department of Planning & Zoning
County Building Two - 6489 Main Street
P. O. Box 329 Gloucester, Virginia 23061
Phone (804) 693-1224
Fax (804) 824-2441
December 2015
MONTHLY REPORT
Planning Commission
The Planning Commission (PC) held its regular meeting on Thursday, December 3rd. The
Commission held a public hearing on the updated Comprehensive Plan. Several people attended
the meeting, including two steering committee members, but no one spoke during the public
comment period. The Commission discussed having a more formal review cycle for the plan, and
perhaps even including it in their rules of procedure in the future. Staff told the PC that some
chapters of the Comp Plan still needed some minor edits, and the Commission voted (5-1, with one
absent) to forward the plan, as modified by staff, to the Board with a recommendation for adoption.
Under old business, the Commission elected Louis Serio as Chair, and Adam Taylor as Vice-Chair,
for 2016. The next agenda item was continued discussion of the proposed Residential Mixed Use
(RMX) zoning district for the Court House and Gloucester Point/Hayes Village Areas. Staff gave a
presentation describing the proposed revised ordinance based on feedback from the last meeting
and the technical advisory committee (TAC). One of the main concerns with the proposed
ordinance was the proposed density of 16 units per acre. Staff invited Bobby Freeman to speak at
the meeting to discuss his proposed project (at York River Crossing) relative to density, and he
provided a number of reasons why higher density is needed for a certain type of development to
be viable. Staff also invited Charles Records to speak to the Commission regarding some of his
observations relative to his experience as a developer, participant in the two Village planning
efforts, and member of the TAC. Staff also provided a presentation on density in various
developments on the Peninsula in order to give the Commission a visual sense of what the
proposed density looks like. After discussion, including input from members of the audience, the
Commission asked staff to bring the proposal back to the next meeting after addressing some of
the topics discussed including: appropriate right-of-way on substandard roads, setbacks relative to
road width and speed to ensure safe ingress and egress from sites and for some of the local
collector roads (such as Tidemill and Hayes Road), reconsider the utility of a maximum setback,
and to get a recommendation on density from the TAC.
Staff briefly discussed the information provided by the County Attorney’s office and related
concerns regarding the sign ordinance and explained that a committee will be established in 2016
to review the materials and ordinance.
Information on the Planning Commission’s meetings is available at:
http://www.gloucesterva.info/meetingportal
December 2015
BOS Report
1
Board of Zoning Appeals
The Board of Zoning Appeals (BZA) did not meet in December. There was an inquiry regarding the
establishment of a private campground, which would require a Special Exception; the potential
applicant met with staff regarding the public hearing process, but has yet to file an application.
LONG RANGE PLANNING & OTHER PROJECTS
1. Comprehensive Plan Update
The Planning Commission (PC) held public hearing on the updated Comprehensive Plan at its
December 3, 2015 meeting. The PC recommended forwarding the Comp Plan, with some minor
edits by staff, to the Board of Supervisors (BOS) with a recommendation of approval. Planning and
Zoning staff are now making final edits to the draft chapters, which are available on the
Comprehensive Plan Update page of the Planning and Zoning Department’s website
(gloucesterva.info/planning). It is anticipated that the BOS will hold public hearing on the updated
Comprehensive Plan in February of 2016.
2. Transportation Planning
Garrey Curry, Assistant County Administrator for Community Development, has assumed primary
responsibility for coordinating transportation planning and representation on the Hampton Roads
Transportation Planning Organization’s (HRTPO) Technical Advisory Committee. The
implementation of House Bill 2 by the state has resulted in a substantial change in the process for
obtaining funding for projects through the Six Year Improvement Plan.
More information on House Bill 2, and the revised funding process, can be found on
http://virginiahb2.org. Planning and Zoning staff worked with Mr. Curry and VDOT to evaluate
potential projects to be submitted for funding under House Bill 2; four applications have been
submitted by the County for consideration.
3. Rural Additions Program
Inquiries and applications – There were neither any inquiries about the program nor completed
applications received in December.
4. Website/Planning Newsgroup
The website is actively maintained to keep the public informed with information on current and past
Planning Commission meetings and upcoming public hearings. The Planning Newsgroup currently
has a total of 433 members.
5. Sub-Area Plan Implementation
Through a collaborate effort between the Economic Development Authority (EDA), Main Street
Preservation Trust (MSPT), and the County, the EDA contracted with Milt Herd to work with staff
on developing the implementation ordinances for the two sub-area plans. The work involves a
comprehensive review and modification to the zoning ordinance for the Village Areas, and an
intended concurrent review and modification to the other districts for consistency in formatting and
(in general) increased flexibility and a reduction in regulations related to future development and
uses permitted by-right.
December 2015
BOS Report
2
As a result of a proposed rezoning for the type of development envisioned in the Village Plans, staff
and Mr. Herd focused their efforts on the Residential Mixed Use (RMX) District in order to adopt
the zoning that would allow that project to move forward; however, staff continues to work on other
ordinance updates as well. As noted above, the proposed RMX district regulations have been
discussed with the Planning Commission its last two (November and December 2015) meetings.
Mr. Herd continues to develop draft versions of the implementation ordinances and will continue to
coordinate his efforts with Planning and Zoning staff. Staff from Planning and Zoning have
identified different transportation corridors for use in the ordinance, and are working on updates to
other chapters in the zoning ordinance for consistency with the proposed format and are looking at
the permitted uses (both new and existing) for inclusion in a revised table. In addition, staff is
recommending ordinance changes based on changes to the state code, Board initiatives as
outlined in the Strategic Planning effort, and recommendations from the Business Development
Focus Group.
6. Floodplain Management Committee
The Floodplain Management Committee (FPMC) did not meet in December. The next scheduled
meeting of the FPMC is on February 10th, 2016.
SUBDIVISION REVIEW
Boundary
Line
Adjustments Jan Feb Mar Apr May Jun Jul Aug Sept
New
Applications
1
0
2
2
4
3
2
2
1
Resubmitted
Applications
4
3
1
2
0
3
4
3
1
Approved
0
3
0
4
2
1
4
2
1
Family
Transfer
Jan
New
Applications
0
Resubmitted
Applications
0
Approved
Minor
Subdivisions
New
Applications
Resubmitted
Applications
Approved
0
Jul Aug Sept
Oct
2015
Nov Dec Total
2
0
3
22
5
3
1
1
1
2
28
23
Oct
Nov
Dec
2015
Total
Feb
Mar
Apr
May
Jun
0
0
0
1
0
0
0
1
0
1
1
4
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2015
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
0
1
0
2
0
1
0
1
0
1
0
1
7
4
4
0
0
1
0
0
1
2
2
1
1
1
0
1
0
0
0
1
1
1
1
0
0
12
10
December 2015
BOS Report
3
Major
Subdivisions
Preliminary
Approval1
Autumn Trace
10-13-2015
Bailey’s Wharf
12-4-2008
Bedford Falls
Carriage Point
Christopher Crossing
Churchill Phase I
Churchill Phase II
3-6-2008
Coleman’s Crossing
3-3-2015
MF-1
Approved 11-17-2010
B-2 (mixed use)
Pending Resubmittal
9-7-2006
6-30-2006
6-30-2006
6-30-2006
6-7-2007
6-5-2014
Extended to 6-4-2016
5-5-2005
5-5-2005
Approved
Approved
Approved
Approved
Approved
(formerly The Villages at Cow Creek)
Patriots Walk - Phase II A
Patriots Walk - Phase II B
Pinebrook –Phase I
Phase I- Approved 2-27-12
Phase II- Approved 7-13-12
Phase III- Approved 2-26-13
Phase IV – Approved 8-4-14
Approved 7-16-2007
Pending Resubmittal
Phase I- Approved 6-10-11
Phase II- Approved 2-27-12
Phase III- Approved 6-8-12
Phase IV- Approved 8-8-13
Phase V – Approved 9-29-14
Phase VI – Under Review
Pending Resubmittal
Approved 12-28-2006
Approved 8-14-2007
Approved 6-10-2011
Approved 10-20-2005
Approved 10-20-2005
Approved 7-17-2009
Approved 6-22-2010
6-1-2006
Approved
Approved 2-7-2008
6-1-2006
6-1-2006
Approved 9-29-11
Approved 9-29-11
Approved 5-25-2007
Revised 8-14-2007
Approved 4-20-2015
Approved 8-10-2006
Approved 6-24-2003
Approved 4-19-2005
Approved 10-17-2007
Approved 1-11-2006
Approved 8-2-2012
Approved 3-3-2015
(except condominiums)
(except the Condo Units)
Pinebrook – Phase II
Pine Mill Section 4
Pine Mill Section 5
Pine Mill Section 6
Pine Mill, Section 7
5-4-2006
7-11-2002
7-11-2002
7-11-2002
7-11-2002
River Club at Twin Island
2-10-2005
Ryan’s Run
3-6-2008
1-4-2007
3-3-2005
Approved 8-6-2008
Approved 11-7-2007
Approved 7-2-2004
Approved 11-18-2005
Approved 6-29-06
Under review
Master Plan Approved Road Plan Approved 11-9-09
Open Space #3
5-5-2009
Plan Approved
7-26-2011
The Ponds
The Reserve
The Villas at Gloucester
Courthouse
White Marsh Substation
Yonder Subdivision
York River Villas
Yorkshire Woods
Final Plat Status
4-22-2009
12-19-2006
4-13-2007
4-13-2007
7-25-2012
5-4-2006
(formerly known as The Meadows)
Timberneck Farm PUD
Approved 2-16-2010
Master Plan Approved
11-13-2014
Under Review
10-5-2006
N/A
5-5-2005
5-5-2005
Approved 1-15-2008.
1-7-2010
Dove Field Farms
Dunston Hall Phase I
Dunston Hall Phase II
Dunston Hall Phase III
Fiddler’s Green
Gleaning Baptist/Holiness
Training Center
Hawthorn Green-Phase I
Hawthorn Green-Phase II
Patriots Walk – Phase I
Development Plan
Status
Pending Resubmittal
Pending Resubmittal
Approved 4-23-2007
Approved 3-23-2009
7-10-2014
12-1-2005
3-4-2014
11-2-2006
Approved 5-29-2015
Approved 5-22-2008
Approved 9-25-2014
Approved 1-9-2009
Approved 10-13-2015
Approved 4-16-2014
Under review
Pending Resubmittal
*Items in bold have recent activity.
1
Effective April 4, 2012, the preliminary approval validity date for all subdivisions with valid approval as of January 1, 2011 has
been extended to July 1, 2017 - pursuant to §15.2-2209.1 of the Code of Va. Therefore, all the subdivisions listed are viable and
can move forward should the applicant/owner so desire.
December 2015
BOS Report
4
PLAN REVIEW:
The chart below depicts the number of formally-submitted commercial site and residential
development plans that staff have reviewed. Staff also attends bi-monthly meetings of the Site
Plan Committee to review preliminary concepts and discuss any concerns with applicants.
Site Plans
2014
2015
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
3
1
4
3
3
7
4
3
3
2
3
2
1
2
4
4
2
3
1
3
4
2
3
3
35
35
BOARD of ZONING APPEALS:
BZA Cases2
Jan Feb Mar
Appeal
1
0
0
Spec. Exception
0
0
2
Variance
0
0
0
Admin. Variance
0
0
0
Apr
0
1
0
0
May
0
1
0
0
Jun
0
3
0
0
Jul
1
0
0
0
Aug
0
1
0
0
Sep
0
0
0
0
Oct
0
3
0
0
Nov
0
0
0
0
Dec
0
0
0
0
2015
2
11
0
0
ZONING APPLICATIONS RECEIVED:
Permits 2015
Single-Family
Home
Manufactured
Home
Two-Family
Home
Multi-Family
Single-Fam.
Addition
Non-Res. New &
Addition
Pool
Accessory
Dwelling3
Accessory
Structure
Ancillary
Structure³
Temp. Structure
Wetland, Pier,
etc.
Sign
Bus. License
Home
Occupation
Change of Use
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
6
9
15
10
20
4
10
6
12
16
10
9
127
0
0
0
1
3
6
4
10
2
0
1
3
30
0
0
0
0
0
8
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
8
5
4
9
6
10
12
13
11
6
15
10
11
112
2
0
1
0
2
5
4
4
0
5
3
6
0
5
1
4
0
1
2
1
4
1
0
0
19
32
-
-
-
-
-
1
0
0
0
1
3
1
6
10
9
12
13
20
13
19
11
16
15
7
12
157
1
0
1
0
1
0
5
0
1
1
0
0
1
0
0
2
0
1
2
4
12
1
4
4
3
5
8
3
3
9
2
3
1
4
4
5
0
3
12
3
5
8
3
2
6
2
6
7
1
6
4
1
0
8
0
6
6
23
47
78
19
0
15
0
28
0
24
0
21
2
19
0
8
2
24
1
19
0
17
0
13
0
17
0
224
5
Monthly Total 4
52
54
95
68
95
84
78
80
72
78
60
68
884
2
Includes cases that were withdrawn prior to public hearing.
New category added after code amendment CA-15-02 was adopted 6/2/15.
4 Current month totals are reported on the last day of the month, and may be revised in later reports to incorporate any
outstanding permits.
3
December 2015
BOS Report
5
2015
Review Stop5
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
15
20
10
15
20
17
18
15
Nov Dec
11
11
Total
152
ZONING ENFORCEMENT:
Zoning Complaints Received in December 2015
Complaint Breakdown
Uses Not Provided For:
No Zoning Permit:
Signs:
Livestock/Fowl:
Home Occupations:
Campers:
Miscellaneous:
Total
0
0
0
1
1
1
0
3
Zoning - Legal Actions
18
1
0
0
0
1
Total Active Cases as of 12/31/15
Total Watch List Cases as of 12/31/15
Cases Closed in December
Court Cases Adjudicated in December
Court Cases Closed in December
Cases Pending Trial
PUBLIC INQUIRIES:
This category reflects the Planning & Zoning staff’s “behind-the-scenes” work. It includes an
approximation of the number of inquiries involving research for, information provided to, preliminary
reviews of conceptual ideas for, and/or in-office meetings or on-site visits.
Subdivisions
2014
BLA
FT
Minor
Major
Monthly Total
Jan Feb Mar
Apr May Jun
Jul
Aug Sep Oct Nov Dec
7
8
12
4
31
8
4
24
4
40
8
4
17
8
37
15
4
12
3
34
11
4
16
6
37
10
4
11
3
28
13
4
17
3
37
Jan Feb Mar
Apr
May
Jun
Jul
Aug Sep
Oct Nov
Dec
4
5
9
4
22
9
6
9
4
28
9
5
16
4
34
12
2
15
6
35
5
3
11
3
22
10
3
9
3
25
9
6
12
10
37
5
3
7
4
19
7
5
14
5
31
10
6
12
3
31
13
8
13
8
42
9
4
12
3
28
13
7
9
4
33
2014
Yearly
Total
409
Subdivisions
2015
BLA
FT
Minor
Major
Monthly Total
9
5
10
4
28
7
6
19
9
41
10
3
12
6
31
6
4
11
2
23
2015
Yearly
Total
345
5
Not tracked until March of 2015. A “review stop” is a temporary hold placed on a building application to allow Zoning to
determine if a zoning permit, or further zoning review, is required.
December 2015
BOS Report
6
Rezonings
2014
2015
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
7
1
9
7
7
8
7
5
7
9
4
10
4
8
3
11
6
7
10
5
4
12
4
11
72
94
Zoning
Inquiries
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Zoning
52
38
44
54
48
39
44
44
43
35
34
32
Setback(s)
20
26
36
27
37
26
26
27
26
28
29
32
Use(s)
33
41
39
38
32
24
24
28
33
26
29
19
Signs
Civil
Matters
Other
23
11
17
20
13
22
11
22
11
20
18
12
7
3
7
6
12
8
4
5
7
3
3
1
15
18
26
26
28
24
24
26
21
37
12
17
150
137
169
171
170
143
133
152
141
149
125
113
Monthly
Total
December 2015
BOS Report
7
2015
Yearly
Total
1753
(804) 693-1230
FAX (804)-693-4664
Department of Public Utilities
7384 Carriage Court, P.O. Box 329
www.gloucesterva.info
Monthly Report – December 2015
General
Consent Order and MOM
Collection Crew members responded to an after-hours sewer stoppage on Main
Street due to fats oils and grease (FOG). Following an inspection of the food
service establishment by Mr. Payne and Mr. Mickelborough the owner was
notified if the deficiencies noted related to the FOG Ordinance.
Mr. Dawson distributed construction plans for waterline replacement and sewer
line improvements along Corr Street.
On-Call staff responded to a reported blocked sewer lateral at 6582 Main Street
and an alarm from PS# 14 – Shoppes of Gloucester.
Collection staff cleared a blocked sewer lateral at 6632 Main Street.
Chemical Release
The Operators collected groundwater samples from the monitoring wells used
to evaluate the Aluminum Sulfate spill at the water plant.
Engineering/Administration
AES Engineers completed an investigation of the feasibility of extending gravity
sewer from Fox Mill Center across GWMH to serve a proposed development
(The Villas at Gloucester Courthouse) instead of that development constructing
a pumping station, force main, and connection to the HRSD force main. They
concluded that extending gravity sewer is feasible.
Mr. James Dawson, P.E., Director, reviewed development plans for:
 Connecting an existing apartment building on Oakdale court to public
sewer;
 Possible sewer extensions on Botetourt Street and Crewe Road;
 Possible sewer connections to the HRSD force main along Guinea Road;
 Possible sewer service to parcels adjacent to Beckwith Farms and River
Club at Twin Island;
 Southern Plumbing and Heating site plan on George Washington
Memorial Highway
Mr. Dawson and Mr. Payne met with representatives of DEQ to review the draft
Groundwater Withdrawal Permit for the Reverse Osmosis Wells.
Mr. Payne and Lead Operators met with representatives from Dewberry to
discuss a possible scope and fee for process upgrades at the surface water
plant.
Mr. Dawson distributed construction plans for replacement water and sewer
service connections for the Riverside Hayes Facility for review and comment.
Mr. Dawson completed the Request for Proposals for the Water and Sewer
Master Plan Update. Central Purchasing advertised the RFP with proposals due
on January 26, 2016.
Mr. Francis continued working with VDOT to address adjusting our structures
and appurtenances to the final grade following the recent repaving of Main
Street.
Mr. Francis executed a purchase order for the installation of three new water
service lines by an outside contractor. Two of these lines are needed to
facilitate repairs to leaking service lines on private property. The third line will
eliminate the need for a long privately maintained service line within a public
right of way.
Mr. Payne negotiated separate scope and fee agreements with Thompson
Consulting Engineers for electrical and mechanical work at both the surface
water plant and the reverse osmosis plant to address problems with incoming
power that cause the RO Plant and Well #1 to shut down as well as dust
control and HVAC concerns in the surface water plant.
Water Treatment Plant
Mr. Francis continued manipulating the treatment plant residuals on the drying
bed to hasten the disposal of these materials. Limited capacity of the drying bed
means this process needs to be completed, and repeated frequently, to maintain the
quality of the water leaving the lagoon and flowing to the downstream portion of
Beaverdam Creek.
Sampling, Testing and Monitoring
 All hourly tests and samples for the Water Treatment Plant were in
compliance with Virginia Department of Health Waterworks Regulations.
 Total Organic Carbon (TOC) samples were in compliance with TOC removal
requirements.
 Ten (10) bacteriological samples collected throughout the distribution
system, and tested by a third party, were in compliance with VDH
regulations.
 93 Chlorine residual tests were conducted throughout the distribution
system.
 Operators flushed dead-end sections of the distribution system (Providence
Road, Hickory Fork Road, Guinea Road, Kerns Avenue, T. C. Walker Road) to
maintain the quality of the drinking water.
 Operators collected disinfection by-product (THM and HAA) samples, total
organic carbon (TOC) samples, dissolved organic carbon (DOC) samples,
UV254 samples, and alkalinity samples needed in December.
 The Lead Operators met with staff from PR&T and Engineering to coordinate
the transfer of water system sampling for PR&T from Engineering to Utilities
effective January 1, 2016.
Additional Projects & Additional Duties
Water Treatment Plant Staff performed the following projects:
 Mr. Pena, Plant Mechanic, investigated the possible cause of an overnight
increase in the clearwell level and determined the check valve on finished
water pump P-10 is leaking and needs to be rebuilt, repaired the Filter #1
Influent and Effluent Valves and returned the filter to service, and repaired
the polymer transfer pump.
 Mr. Kenneth Dugger worked on improving the functionality of the graphing
in SCADA.
 Ms. Virginia Deptola collected and analyzed algae samples from the
reservoir weekly.
 Operators completed their routine duties which include, but are not limited
to: inspecting the dam and spillway weekly; order and receive chemicals as
needed; fill chemical feeders once per shift; check raw water elevation,
temperature and dissolved oxygen; compile daily data for monthly VDH
report; record daily rainfall; collect R.O. normalization and SDI on in-service
skid; take out trash and clean buildings in accordance with established
schedule.
Production
Flow Totals (Gallons)
(Reverse Osmosis, R.O.) (Surface Water Treatment Plant, S.W.T.P.)
Untreated Water
39,628,040
Withdrawn From Deep Wells:
21,640,400
55% of Untreated Water
Withdrawn From Beaverdam Reservoir:
17,987,640
Meter Out of Calibration, To Be Replaced
Treated (Finished) Water
33,928,000
Reverse Osmsosis Permeate Water:
17,310,000
51% of Treated (Finished) Water
S.W.T.P. Filtered Water
16,618,000
Water Treatment Waste
6,581,080
Reverse Osmosis Waste:
4,330,400
20% of Untreated R.O. Water
S.W.T.P. Treatment Waste:
2,250,680
Meter Out of Calibration, To Be Replaced
Billed Metered Water
21,313,000
Billed Metered Water (Structures)
21,309,000
Billed Metered Water (Hydrants)
4,000
0.0% of Treated (Finished) Water
Metered Non-Revenue Water
998,330
Maintenance Flushing
948,200
Treatment Process Usage
50,130
Month-to-Month Storage Differential
Unmetered Non-Revenue Water
-77,063
11,693,733
Distribution and Collection System Maintenance
The Distribution crew:
 Repaired the water service line at 6461 Wyncote Avenue and replaced the
meter stop at 6676 Wharfview Lane;
 Repaired the water service line and meter stop at 7595 Forbes Road;
 Replaced the meter stop and meter at 1697 Yorkview Drive;
 Repaired the water service line at 2122 GWMH;













Replaced the meter stop for the sample point at 4104 GWMH;
Repaired the waterline on Gloucester Street;
Extended the water service at Lot 35 in Dunston hall because the meter
box was located in front of the wrong lot;
Installed an extension on the fire hydrant on Branch Road;
Replaced the meter stop and meter at 8399 Guinea Road;
Replaced the water meter at 2722 Carmines Island Road;
Repaired the water service at 6785 Calhoun Street;
Repaired a fire hydrant on Decatur Drive;
Repaired the waterline serving the Cary Avenue Adult Home;
Replaced the water service line to pump station #13;
Replaced the water meter and meter box at 8354 Guinea Road that were
damaged in a vehicle accident;
mowed grass and cut brush on the dam and emergency spillway at the
reservoir;
handled work orders to investigate “No Usage”, install new meters,
replace meters and other Customer Service work orders.
The Collection System staff:
 repaired a sewer cleanout at 6439 Village Woods Court;
 serviced the Godwin emergency pumps;
 abandoned the water and sewer service lines to the old toilet building at
the Utility Yard;
 investigated a customer complaint about the sewer cleanout at 5973 Sean
Paul Drive.
The Pump Station Mechanic and the Utility Worker 1 – Mechanical:
 replaced the failed float switch at pump station #14 that triggered a high
water alarm over the Christmas Holiday/weekend.
The Utility Inspector:
 responded to Miss Utility tickets;
 collected GPS data for utility structures and appurtenances;
 inspected the relocation/adjustment of the 16-inch waterline installed in
T. C. Walker Road for the new Page Middle School.
Work Orders
November
112
December
154
Line location
Leak detection
Repairs
Call outs After Hours
145
0
11
11
0
15
5
Cross Connection Control/ Backflow Prevention
Mr. Francis mailed reminder letters about upcoming backflow prevention device
testing and inspections to customers.
Customer Service
Customer service staff continued their program of investigating “no usage”
meters that previously registered usage to verify condition and repair/replace if
needed. This month the Distribution staff completed the more than 50 work
orders for meter cycle 4.
Department staff provided customer service, including billing inquires, and
account information as required. Adjustments to billings under Sec. 19-137 &
56 totaled $5,613.11. These adjustments are provided for leaks, line breaks and
other occurrences.
January water billing totaled $241,605.22 on December consumption of
21,309,000 gallons. January sewer billing totaled $49,682.86 on December
usage of 9,475,000 gallons.
Water
New
Residential (active)
Commercial/Gov’t/State
Sewer
New
Residential
Commercial/Gov’t/State
Disconnects
Liens – new
Liens – released
Applications for new
connections
November
December
4
4150
540
8
4167
542
4
1158
339
8
1168
341
60/521
0
2
2 Water & 2 Sewer
92/571
0
0
4 Water, 4 Sewer
Application and Development Fees Collected - Current:
Water Application Fee:
Water Development Fee:
Sewer Application Fee:
4
4
4
@
@
@
$3,500
500
3,300
=
=
=
$14,000
2,000
13,200
Sewer Development Fee:
4
@
Total
1,200
Application and Development Fees Collected – Year to Date
Water Application Fee:
$99,850
Sewer Application Fee:
82,100
Total
$181,950
Water Development Fee:
Sewer Development Fee:
Total
13,500
31,400
$44,900
=
4,800
$34,000
Projected
$ 140,000
150,000
290,000
$ 30,000
70,000
100,000
REAL ESTATE ASSESSMENT DEPARTMENT
6489 Main Street, Suite 353
Telephone:
804-693-1325
FAX:
804-824-2446
Email: [email protected]
Web page: www.gloucesterva.info/assessment
TO:
Brent Fedors, County Administrator
FROM:
Derek J. Green, Assessor
DATE:
January 4, 2016
RE:
Real Estate Assessment Department Monthly Report
The Real Estate Assessment Department performed the following tasks in December:






The department prepared, desktop and/or field reviewed, and processed 8
Assessment Review Applications.
The department provided assistance to approximately 140 citizens.
The department prepared 85 permits.
The department field reviewed and processed 164 permits.
The department field reviewed 761 parcels for re-val.
The department keyed 1533 re-val changes.
COMMONWEALTH OF VIRGINIA
Land of the Life Worth Living
Tara L. Thomas
Treasurer
(804) 693-2141
Fax (804) 824-2466
GLOUCESTER COUNTY TREASURER’S OFFICE INTEROFFICE MEMORANDUM TO: Gloucester County Board of Supervisors CC: J. Brent Fedors, County Administrator Sandy Wanner, Interim County Administrator Garrey Curry, Jr., Assistant County Administrator Stephanie Tinsley, Director of Finance Amy Santiago, Accounting Manager FROM: Tara L. Thomas, Treasurer SUBJECT: Treasurer’s Report for October 2015 DATE: January 13, 2016 I have attached my report of cash balances and delinquent tax balances for the month ending October 31, 2015. Please feel free to contact me if you have any questions. Attachments: Cash Summary List of Cash Deposits List of Outstanding Taxes Graph of General Fund Balances 6 4 8 9 M a i n S t r e e t  G lo u c e s t e r , V ir g in ia 2 3 0 6 1
Tara L. Thomas, Treasurer
October 31, 2015
CASH SUMMARY
GENERAL FUND
GLOUCESTER SANITARY DISTRICT No. 1
GLOUCESTER POINT SANITARY DISTRICT
GLOUCESTER COUNTY UTILITIES FUND
GLOUCESTER COUNTY CAFETERIA FUND
GLOUCESTER COUNTY SCHOLARSHIP FUND
GLOUCESTER COUNTY REGIONAL BOARD
SCHOOL FLEXIBLE BENEFITS
COUNTY FLEXIBLE BENEFITS
SPECIAL WELFARE
SOCIAL SERVICES/SSI DEDICATED FUNDS
OLDER ADULT FACILITY FUND
Current Month Previous Month
$6,246,892.66
$8,475,580.84
$6,889.55
$5,643.63
$55,156.16
$54,622.46
$927,248.12
$973,504.99
$819,192.01
$731,972.23
$317,319.10
$319,963.93
$331,423.07
$374,072.10
$30,416.60
$20,704.73
$8,935.38
$5,789.92
$27,561.25
$27,458.81
$5.67
$5.67
$121,811.83
$121,792.81
$8,892,851.40
$11,111,112.12
Difference
($2,228,688.18)
$1,245.92
$533.70
($46,256.87)
$87,219.78
($2,644.83)
($42,649.03)
$9,711.87
$3,145.46
$102.44
$0.00
$19.02
($2,218,260.72)
COUNTY OF GLOUCESTER Tara L. Thomas, Treasurer
October 31, 2015
Current Month
CASH ON DEPOSIT ‐ CHECKING:
General Fund ‐ SunTrust
General Fund ‐ ACH ‐ Chesapeake
Payroll Account ‐ SunTrust
Sheriff Asset Forfeiture (Commonwealth) ‐ Chesapeake
Commonwealth Attorney Asset Forfeiture (Commonwealth) ‐ Chesapeake
Sheriff Asset Forfeiture (Federal) ‐ Chesapeake
Commonwealth Attorney Asset Forfeiture (Federal) ‐ Justice ‐ Chesapeake
Commonwealth Attorney Asset Forfeiture (Federal) ‐ Treasury ‐Chesapeake
Gloucester County Cafeteria Account ‐ Chesapeake
Gloucester Sanitary District #1 ‐ Chesapeake
Gloucester Point Sanitary District ‐ Chesapeake
Gloucester County Utilities Fund ‐ Chesapeake
Gloucester County Middle Peninsula Regional Board ‐ Chesapeake
School Board Scholarship Fund ‐ Booker ‐ Chesapeake
School Board Scholarship Fund ‐ Orrell ‐ Chesapeake
School Board Scholarship Fund ‐ Stone ‐ Chesapeake
School Board Scholarship Fund ‐ D.A.R.E. ‐ Chesapeake
School Board Scholarship Fund ‐ Anderton ‐ Chesapeake
School Board Scholarship Fund ‐ Mullins ‐ Chesapeake
School Board Scholarship Fund ‐ Rhodes ‐ Chesapeake
School Board Scholarship Fund ‐ Borden ‐ Chesapeake
School Board Scholarship Fund ‐ Bascombe ‐ Chesapeake
School Board Scholarship Fund ‐ Garcia ‐ Chesapeake
School Board Scholarship Fund ‐ Beverage ‐ Chesapeake
School Flexible Benefits ‐ Chesapeake
County Flexible Benefits ‐ Chesapeake
Special Welfare ‐ Chesapeake
Social Services/SSI Dedicated Funds Account ‐ Chesapeake
Previous Month
Difference
2,714,206.60
122,508.33
17,150.22
36,728.38
34,033.36
28,125.10
23,771.43
10,830.27
751,272.55
6,889.55
55,156.16
212,373.33
326,480.25
90,876.74
21,056.66
101,520.87
9,345.92
42,881.34
22,746.39
10,254.69
4,440.34
7,056.73
2,567.10
4,572.32
30,416.60
8,935.38
27,561.25
5.67
4,522,151.17
545,550.06
17,197.81
36,725.16
34,030.38
28,122.63
23,770.38
10,829.80
664,063.38
5,643.63
54,622.46
258,741.88
369,130.04
90,797.14
20,954.88
101,431.94
9,337.73
42,843.78
22,726.47
10,245.71
5,435.90
7,054.22
4,565.47
4,570.69
20,704.73
5,789.92
27,458.81
5.67
126,700.84
67,919.46
121,811.83
714,874.79
4,942.82
126,681.05
67,908.85
121,792.81
714,763.11
4,942.06
19.79
10.61
19.02
111.68
0.76
CASH ON DEPOSIT ‐ CD:
Gloucester County Certificate of Deposit ‐ Chesapeake Bank
1,044,279.61
1,044,279.61
1,044,278.91
1,043,507.70
1,043,507.70
1,043,507.00
771.91
771.91
771.91
CASH AMOUNT TOTAL
8,892,851.40
11,111,112.12
CASH ON DEPOSIT ‐ LGIP:
General Fund
Gloucester County Cafeteria Fund
Older Adult Facility Fund
Gloucester County Utilities Fund
Gloucester County Middle Peninsula Regional Board
(1,807,944.57)
(423,041.73)
(47.59)
3.22
2.98
2.47
1.05
0.47
87,209.17
1,245.92
533.70
(46,368.55)
(42,649.79)
79.60
101.78
88.93
8.19
37.56
19.92
8.98
(995.56)
2.51
(1,998.37)
1.63
9,711.87
3,145.46
102.44
0.00
(2,218,260.72)
October 31, 2015
GENERAL FUND TAXES
Uncollected 1995‐1 Real Estate Taxes
Uncollected 2008‐1 Real Estate Taxes Uncollected 2008‐2 Real Estate Taxes Uncollected 2009‐1 Real Estate Taxes
Uncollected 2014‐1 Real Estate Taxes Uncollected 2014‐2 Real Estate Taxes
Uncollected 2015‐1 Real Estate Taxes Public Utility
Uncollected 2010‐1 Personal Property
Current Month
$271.58
$275.22
$271.58
$276.19
$276.23
$277.12
$320.06
$320.77
$357.18
$357.17
$598.00
$598.00
$617.51
$617.51
$724.88
$727.90
$739.14
$739.14
$739.14
$817.99
$740.09
$818.94
$919.56
$1,011.22
$981.58
$1,151.29
$2,163.71
$2,235.95
$3,787.43
$5,650.90
$6,504.40
$6,700.49
$8,370.84
$9,244.37
$15,833.12
$20,173.08
$43,908.42
$76,117.90
$129,281.84
$183,899.53
$373,984.19
$13,783,883.68
$0.00
$446,911.28
$44,623.64
3
Previous Month
$271.58
$275.22
$271.58
$276.19
$276.23
$277.12
$320.06
$320.77
$357.18
$357.17
$598.00
$598.00
$617.51
$617.51
$724.88
$727.90
$739.14
$739.14
$739.14
$817.99
$740.09
$818.94
$919.56
$1,011.22
$981.58
$1,176.78
$2,163.71
$2,235.95
$3,787.43
$5,737.03
$6,504.40
$6,701.03
$8,513.77
$9,434.04
$16,500.04
$21,063.63
$46,758.80
$82,832.36
$135,447.47
$193,410.64
$410,611.32
$13,907,581.52
$0.00
$451,341.71
$46,148.91
Difference
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
($25.49)
$0.00
$0.00
$0.00
($86.13)
$0.00
($0.54)
($142.93)
($189.67)
($666.92)
($890.55)
($2,850.38)
($6,714.46)
($6,165.63)
($9,511.11)
($36,627.13)
($123,697.84)
$0.00
($4,430.43)
($1,525.27)
October 31, 2015
Uncollected 2010 PPTRA Reimbursements
Uncollected 2014‐2 Personal Property Uncollected 2014 PPTRA Reimbursements
Uncollected 2015‐2 Personal Property Uncollected 2015 PPTRA Reimbursements
Uncollected 2015‐1 Personal Property Public Utility
Uncollected 2015‐2 Personal Property Public Utility
Uncollected 2010 Roll Back Taxes
$71,259.81
($151,806.30)
$46,512.48
$61,132.85
($227,899.82)
$59,178.05
$81,325.63
($239,737.00)
$79,412.12
$106,876.26
($193,993.79)
$123,400.92
$194,565.40
($200,167.29)
$415,897.95
$4,257,389.83
($234,105.37)
$1,600.59
$0.00
$461.21
$430.61
$448.00
$413.80
$379.60
$89.30
$72,628.17
($151,806.30)
$47,372.12
$62,197.31
($227,899.82)
$59,929.65
$82,336.44
($239,737.00)
$80,451.91
$110,820.37
($193,760.63)
$129,305.24
$218,882.78
($199,204.53)
$487,847.81
$4,277,912.97
($230,960.23)
$1,600.59
$0.00
$1,095.21
$1,024.17
$1,068.02
$988.46
$908.90
$345.82
($1,368.36)
$0.00
($859.64)
($1,064.46)
$0.00
($751.60)
($1,010.81)
$0.00
($1,039.79)
($3,944.11)
($233.16)
($5,904.32)
($24,317.38)
($962.76)
($71,949.86)
($20,523.14)
($3,145.14)
$0.00
$0.00
($634.00)
($593.56)
($620.02)
($574.66)
($529.30)
($256.52)
$19,431,884.60
$19,765,691.67
($333,807.07)
Current Month
$0.97
$0.97
$0.97
$0.97
$0.97
$0.97
$1.56
$1.56
$1.56
$1.56
$1.56
$1.56
$1.56
$1.56
$1.61
$1.61
$1.91
$1.91
Previous Month
$0.97
$0.97
$0.97
$0.97
$0.97
$0.97
$1.56
$1.56
$1.56
$1.56
$1.56
$1.56
$1.56
$1.56
$1.61
$1.61
$1.91
$1.91
Difference
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL GENERAL FUND TAXES
MOSQUITO CONTROL TAXES
Uncollected 1995‐1 Mosquito Control Taxes
4
October 31, 2015
Uncollected 2012‐1 Mosquito Control Taxes Uncollected 2012‐2 Mosquito Control Taxes Uncollected 2013‐1 Mosquito Control Taxes Uncollected 2013‐2 Mosquito Control Taxes Uncollected 2014‐1 Mosquito Control Taxes Uncollected 2014‐2 Mosquito Control Taxes Uncollected 2015‐1 Mosquito Control Taxes Uncollected 2015‐2 Mosquito Control Taxes Uncollected 2015‐1 Mosquito Control Taxes Public Utility
Uncollected 2015‐2 Mosquito Control Taxes Public Utility
$1.91
$1.91
$1.91
$1.91
$3.14
$3.14
$3.14
$5.39
$14.86
$14.88
$17.53
$20.94
$35.61
$35.61
$24.22
$42.88
$59.04
$87.02
$147.48
$235.53
$448.86
$630.95
$1,069.99
$46,107.96
$0.00
$100.78
$1.91
$1.91
$1.91
$1.91
$3.14
$3.14
$3.14
$5.39
$14.86
$14.88
$17.53
$20.94
$35.61
$35.61
$30.46
$44.88
$63.65
$95.41
$149.48
$276.45
$456.13
$674.60
$1,203.56
$46,427.96
$0.00
$100.78
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
($6.24)
($2.00)
($4.61)
($8.39)
($2.00)
($40.92)
($7.27)
($43.65)
($133.57)
($320.00)
$0.00
$0.00
TOTAL MOSQUITO CONTROL TAXES
$49,141.93
$49,710.58
($568.65)
Current Month
$0.00
$10.00
$10.04
$10.04
$10.04
$10.04
$9.88
$9.88
$8.96
$8.96
$14.89
$64.02
$122.60
$8,612.83
$0.00
$559.13
Previous Month
$0.00
$10.00
$10.04
$10.04
$10.04
$10.04
$9.88
$9.88
$8.96
$8.96
$26.97
$64.02
$145.42
$8,768.58
$0.00
$559.13
Difference
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
($12.08)
$0.00
($22.82)
($155.75)
$0.00
$0.00
GLOUCESTER SANITARY DISTRICT #1 TAXES
5
October 31, 2015
TOTAL GSD #1 TAXES
GLOUCESTER POINT SANITARY DISTRICT TAXES
Uncollected 2014‐2 Real Estate Taxes Uncollected 2015‐1 Real Estate Taxes Uncollected 2015‐2 Real Estate Taxes Uncollected 2015‐1 Real Estate Taxes Public Utility
$9,461.31
$9,651.96
($190.65)
Current Month
$12.79
$12.79
$0.00
$12.79
$12.79
$13.04
$26.11
$26.11
$26.11
$43.73
$128.95
$9,465.16
$0.00
$82.60
Previous Month
$12.79
$12.79
$0.00
$12.79
$12.79
$13.04
$26.11
$26.11
$26.11
$43.73
$158.89
$9,539.97
$0.00
$83.26
Difference
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
($29.94)
($74.81)
$0.00
($0.66)
$9,862.97
$9,968.38
($105.41)
TOTAL GPSD TAXES
6
Consolidated Cash (General Fund) Totals by Month
Month
FY11
July
FY12 FY13 FY14 FY15
FY16
$ 12,505,425.44 $ 16,574,914.22 $ 21,572,833.04 $ 21,869,504.77 $ 21,987,556.95 $ 17,041,992.05
August
$ 10,871,649.09 $ 14,458,113.23 $ 17,371,563.09
$ 18,372,842.93 $ 18,455,924.85 $ 12,419,630.21
September
$ 7,976,086.02 $ 10,436,541.81 $ 14,952,815.39
$ 14,227,470.12 $ 16,036,273.17 $ 8,475,580.84
October
$ 5,700,298.94 $ 7,877,072.71 $ 12,571,802.37
$ 10,951,993.64 $ 12,117,915.50 $ 6,246,892.66
November
$ 9,943,707.19 $ 12,501,763.54 $ 19,722,272.01
$ 18,657,801.06 $ 17,273,717.07
December
$ 16,280,916.81 $ 18,332,483.72 $ 24,059,830.44
$ 21,795,661.05 $ 25,127,863.99
January
$ 14,632,227.52 $ 16,295,377.23 $ 21,255,342.25
$ 18,635,473.51 $ 21,977,099.00
February
$ 13,539,534.53 $ 14,924,838.42 $ 19,798,424.98
$ 20,604,738.68 $ 20,471,432.99
March
$ 12,423,755.64 $ 13,730,012.92 $ 18,196,102.89
$ 17,910,848.02 $ 18,514,596.12
April
$ 10,757,286.82 $ 16,118,740.60 $ 16,068,361.90
$ 15,070,243.10 $ 17,669,500.93
May
$ 8,952,418.38 $ 13,896,843.74 $ 14,289,303.78
$ 12,966,117.53 $ 13,255,545.69
June
$ 19,429,157.72 $ 21,751,627.21 $ 26,307,516.17
$ 27,654,646.22 $ 25,675,585.62
FY11
FY12
FY13
FY14
FY15
FY16
$30,000,000.00
$25,000,000.00
$20,000,000.00
$15,000,000.00
$10,000,000.00
$5,000,000.00
$‐
Note ‐ February 2014 cash balance is over‐stated by $1,050,028.53 because of a duplicate bond reimbursement. It was not
corrected until March 2014.
Low Cash Balance Months
$20,000,000.00
$18,000,000.00
$16,000,000.00
$14,000,000.00
$12,000,000.00
$10,000,000.00
$8,000,000.00
$6,000,000.00
$4,000,000.00
$2,000,000.00
$‐
FY11
FY12
FY13
October
FY14
April
FY15
FY16
Virginia Cooperative Extension
Gloucester County Office
P.O. Box156
7400 Carriage Court
804-693-2602 Fax: 804-693-1383
http://offices.ext.vt.edu/gloucester/
December 2015 Monthly Report to Board of Supervisors and County Administrator
From: Krista Gustafson, Unit Coordinator, Extension Agent, 4-H
Department: Virginia Cooperative Extension-Gloucester Office
4-H YOUTH DEVELOPMENT.
4-H held its annual 4-H Achievement program at the library on December 16. The
program recognized 4-H youth for excellence in leadership, club work and project
completion. Speakers at the event included Monet Wilson, a Gloucester 4-H alumna
who was selected by state staff to attend National 4-H Congress in November in
Atlanta, Georgia. Jimmy Case from James City County 4-H, serving as the Southeast
District 4-H Ambassador, delivered the keynote on 4-H opportunities for teen members.
Approximately 70 attended.
In 2015 Gloucester County 4-H reached over 1500 youth through school enrichment, 4H club, and 4-H camping programs and service learning opportunities. 4-H youth
learned citizenship, leadership, and life skills. They kept records and completed project
books. 4-H youth developed presentation and public speaking skills and showcased
them at local, district and state contests. At 4-H camp, they honed teamwork skills while
enjoying a variety of camp classes and activities. Camp also provided a safe place for
them to develop independence and improve self- esteem. 4-H volunteers contributed
approximately 8,000 hours in helping youth succeed in 2015.
FAMILY AND CONSUMER SCIENCES (FCS)
In December, Glen Sturm, Extension Agent FCS provided a free four-part series on
financial education in partnership with Rappahannock Community College. Topics
covered included setting financial goals, plugging spending leaks, cost-cutting ideas,
setting up a spending plan, managing credit cards, debt repayment, credit reports and
credit scores, identity theft, and predatory lending.
Participants learned small
steps/behavior change strategies to improve health and wealth. Learners came from the
Middle Peninsula and Northern Neck.
In 2015, the FCS agent has had 1200 direct learners and 2500 indirect educational
contacts from programs in the areas of financial education, health, nutrition, food safety,
and well water management.
FAMILY NUTRITION PROGRAM (FNP)
FNP assistant Elizabeth Hayes conducted nutrition education lessons weekly for all
students at Abingdon Elementary School during the month of December. She has used
the Organ Wise Guys curriculum for grades K-2, and Healthy Weights for Healthy Kids
Invent the Future
V I R G I N I A
P O L Y T E C H N I C
I N S T I T U T E
A N D
S T A T E
U N I V E R S I T Y
Extension is a joint program of Virginia Tech, Virginia State University, the U.S. Department of Agriculture, and state and local governments.
Virginia Cooperative Extension programs and employment are open to all, regardless of race, color, national origin, sex, religion, age, disability, political beliefs,
sexual orientation, genetic information, marital, family, or veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer.
for grades 3-5. Each lesson is interactive and helps reinforce making healthy decisions
at meal time.
Ms. Hayes has reached over 1000 youth in nutrition programming during 2015. Ms.
Hayes also offered programming in nutrition to adults thru the WIC Clinic, the Laurel
Shelter, and the Gloucester Senior Center.
GLOUCESTER MASTER GARDENERS
Master Gardeners contributed over 300 hours of volunteer time in December. They
staffed the horticulture help line at the Extension Office and at the library, conducted
horticulture therapy for residents at convalescent centers, made house calls to citizens
with tree issues and worked with science teachers to develop Monarch butterfly gardens
at the elementary schools. The additionally continued other projects at Woodville Park
and maintained gardens as part of community beautification efforts.
In 2015 Gloucester Master Gardeners contributed over 6,000 hours of volunteer time,
participated in 900 hours of continuing education, and made 6,030 educational contacts.
V I R G I N I A
P O L Y T E C H N I C I N S T I T U T E A N D S T A T E U N I V E R S I T Y
An equal opportunity, affirmative action institution

December 2015 Departmental Reports

Transcription

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