First 5 Madera County

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Wednesday, October 1, 2014
8:00am-10:00 a.m.
Madera Family Resource Center
525 East Yosemite Ave.
Madera, California 93638
REASONABLE ACCOMMODATIONS FOR ANY INDIVIDUAL WITH A DISABILITY. Pursuant to the Rehabilitation Act of 1973 and the Americans with
Disability Act of 1990, any meeting or function of the Madera County Children and Families Commission, may request assistance, by contacting the Madera
County Children and Families Commission, 525 E. Yosemite Avenue, Madera, CA 93638 – telephone 559-661-5155.
1.0
CALL TO ORDER
[Supervisor Max Rodriguez, Chair]
2.0
CONSENT AGENDA (ACTION)
2.1 Adoption of Commission Agenda
2.2 Consideration of May and June Financial Statements
2.3 Consideration of September Meeting Minutes
[Supervisor Max Rodriguez, Chair]
3.0
PUBLIC COMMENT
[Supervisor Max Rodriguez, Chair]
4.0
CONSIDERATION OF FIRST 5 MADERA COUNTY SALARY ASSESSMENT
This time is offered for the public wishing to address the Commission on matters NOT
listed on the agenda. Commission members may listen but not discuss matters not
on the agenda.
CONDUCTED BY BBSI, INC.
[Van Do Reynoso, Commissioner]
5.0
PRESENTATION: FOURTH QUARTER FINANCIAL REPORT
[Carrie G., Staff]
6.0
MEMBER ATTENDANCE WAIVER
[Supervisor Max Rodriguez, Chair]
7.0
ANNOUNCEMENTS
[Supervisor Max Rodriguez, Chair]
8.0
NEXT MEETING
[Supervisor Max Rodriguez, Chair]
9.0
ADJOURNMENT
[Supervisor Max Rodriguez, Chair]
The Commission will consider findings and recommendations from the Staffing and Operations
Committee regarding the 2014 Salary Assessment provided by the Commission’s personnel
vendor, BBSI, Inc. (Action)
Staff will offer the Commission a summary of financial activity for the period of July
through September 2014.
Regularly Scheduled Commission Meeting – November 5, 2014
To request additional information on any of the aforementioned agenda items prior to the
meeting, please contact the First 5 Madera County Office at 559-661-5155
First 5 distributes monthly Agendas electronically. Please email
your email address to Mang Thao at [email protected]
to be added to the list.
Agenda Item 2.3
First 5 Madera County
Wednesday, September 3, 2014
8:00am – 10:00am
First 5 Family Resource Center
525 E. Yosemite
Madera, CA 93638
Present:
Max Rodriguez, Chair
Van Do-Reynoso
Susan Arteaga
Cecilia Massetti
Dr. Aftab Naz
(Vacant)
Sara Wilkins
Debbie Blankenship
(Vacant)
Board of Supervisors
Department of Public Health
Community Representative - City of Madera Area
Education
Pediatrician
Community Representative – Unincorporated Valley Area
Community - Unincorporated Mountain
Department of Social Services- Alternate
Community Representative – City of Chowchilla
Chinayera Black-Hardaman
Mang Thao
Anali Flores
Yahel Marroquin
Alfredo Moreno
Tina Najarian
Claudia Sandoval
Diane Sandoval
Christina Sauceda
Erika Wright
Executive Director
Operations Manager
Secretary
Early Learning System Specialist
Community Engagement Assistant
Early Learning System Specialist
Nutrition & Fitness Facilitator
Health & Wellness Coordinator
Program Officer – Evaluation
Madera FRC Coordinator
Rocio Arevalo
Alexandra Addo-Bautery
California Health Collaborative
California Health Collaborative
Staff:
Public:
1. 0
CALL TO ORDER
The Commission Chair, M. Rodriguez, called the meeting to order at 8:00 a.m.
2.0
CONSENT AGENDA
2.1 Adoption of Commission Agenda
Agenda for September 3, 2014 was submitted.
Commissioner Do-Reynoso proposed pulling item number six (6) from the agenda and postponed
discussion of this item for the next scheduled meeting.
Motion to approve the aforementioned changes to the Agenda. M/S by Commissioners Naz and
Arteaga. Motion carried.
Ayes: Massetti, Wilkins, Do-Reynoso, Rodriguez, Blankenship, Naz, Arteaga
Noes: None
Abstain: None
Recused: None
1
Agenda Item 2.3
Consideration of August 2014 Commission Meeting Minutes
Minutes from August 2014 Commission Meeting were submitted.
2.2
Motion to approve item 2.0 with the aforementioned revisions. M/S by Commissioners Wilkins and
Massetti. Motion Carried.
Ayes: Massetti, Wilkins, Do-Reynoso, Rodriguez, Blankenship, Naz, Arteaga
Noes: None
Abstain: None
Recused: None
3.0
PUBLIC COMMENT
There were no public comments
4.0
CONSIDERATION OF BUDGET MODIFICATION REQUEST FOR THE FIRST
PARENTS
PROGRAM, CONTRACT NO. 038-03
C. Black-Hardaman presented the budget modification request for the First Parents Program, Contract
NO. 038-03.
The Commission developed a budget modification policy to institute a threshold for minor contract
budgetary amendments to be addressed by the PGA and/or the full Commission. The thresholds are as
follows:
1.
The Executive Director will have the discretion to consider and authorize requests for minor
contract budgetary amendments when all transfers are 25 percent or less of a line item;
2.
The PGA Committee will have the discretion to consider and authorize request for moderate
contract budgetary amendments when all transfers are 26-49 percent of a line item; and
3.
All transfers over 50 percent of a line item will require, first a review by the PGA committee,
then formal action by the full commission.
The purpose of this item is to consider a request for a budget modification as presented by the Madera
County Public Health Department for implementation of the First Parents Program during the 20142015 program year. In anticipation of staffing and program adjustments, the First Parents Program reevaluated their existing contract budget and sent forth a request for modification to ensure program
effectiveness. The request was presented to the Program and Grants Awards Committee on August 15,
2014 for consideration. It was approved by the PGA Committee and requires formal approval by the full
Commission as per the thresholds listed above. The request will not impact the Scope of Work,
Evaluation and/or overall program design.
There will be no fiscal impact.
Motion to approve Item 4.0 Budget Modification request, First Parents Program. M/S by
Commissioners Massetti and Wilkins. Motion Carried.
Ayes: Massetti, Wilkins, Do-Reynoso, Rodriguez, Blankenship, Naz, Arteaga
Noes: None
Abstain: None
Recused: None
2
Agenda Item 2.3
5.0
CONSIDERATION OF APPEAL FOR UNAPPROVED EXPENDITURE BY THE FAMILY
SUPPORT PROGRAM, CONTRACT NO. 033.06
C. Black-Hardaman gave an update on the outcome of the written appeal dated August 4, 2014 from the
Madera County Office of Education contract No. 033-06; distributed during Public Comments.
Madera county Office of Education completed the final year of the Family Support Program funded
under Contract No. 033-06 on June 30, 2014. Upon the submittal of the year-end reporting documents,
it came to staff’s attention that roughly $1,300 was spent on a training not included in the program
Scope of Work, Evaluation Plan and/or budget.
The Commission’s Executive Director spoke with the Family Support Program staff on August 1, 2014
to clarify that such an expenditure was not reimbursable under the existing contract and budget.
Recognizing the Commissions as the final authority, though staff remained unwavering in the decision
not to reimburse, the program was offered a final alternative to submit an appeal to the Commission.
The Commission received the written appeal on August 6, 2014 during the Public Comments section of
the regularly scheduled meeting. Cindy Dolph, lead staff of the Family Support Program offered verbal
commentary and distributed the written appeal. Consistent with the rules of the Brown Act, no
discussion was had on the matter except for the direction from the Commission Chair to forward this
matter to the Program and Grants Awards Committee for a determination.
The determination of the Program and Grant Awards Committee was that there was no evidence in the
program narrative, Scope of Work, Evaluation Plan and/or budget that ASQ Training is an approved
expenditure of the Family Support Program funded under contract No. 033-06. In fact, the only mention
of this training by the Family Support Program was for “$2,500 to be leveraged by the Madera County
Public Health Department to afford ASQ training”.
The allegation of “inconsistency of First 5 protocol” was determined to have no merit as the Committee
reviewed the presentation, protocols and tools consistently provided to each program during the first
quarter of every program year.
Madera County Office of Education had at least one incident of failure to follow Commission protocol
(i.e., not seeking approval via the PGA Committee and full Commission) prior to moving forward on an
initiative was also a factor in the determination.
C. Black-Hardaman asked if anyone had any questions.
Commissioner Wilkins commented that she agrees with the decision made, but does not agree with the
wording of the last sentence of the letter that staff presented to the Commission. Commissioner Wilkins
believes that this statement hinders the relationship with the partners.
C. Black-Hardaman responded, it has always been staff intention to maintain a good working
relationships with partners. C. Black-Hardaman added that she had the opportunity to convene with Dr.
Massetti prior to the Commission receiving the appeal. Staff is using this opportunity to address all the
concerns that were brought to the Commissions attention by the appeal letter provided to the
Commission.
Commissioner Wilkins added that staff needs to think about the relationship with the existent and
possible future partners and make sure that staff is not “nitpicking.”
Commissioner Naz commented that “nitpicking” is what staff should be doing in order to ensure
accountability.
C. Black-Hardaman responded that staff does understand that challenges do happened with programs. In
regards to Madera County Office of Education first infraction the program was given leniency. The
Commission and Commission staff will continue to work with the Madera Office of Education. One of
3
Agenda Item 2.3
the common goals between the agencies is child development and children being ready to enter school,
there is no bigger partner in the community than Madera County Office of Education to achieve that
goal.
Commissioner Naz asked if this item should be an action item.
Commissioner Arteaga responded that the item was taken to the Program and Grant Awards for a final
decision and is now being presented for follow-up to the full Commission.
6.0
CONSIDERATION OF THE FIRST 5 MADERA COUNTY SALARY ASSESSMENT
CONDUCTED BY BBSI, INC.
This item was requested to be discussed during the next scheduled Commission meeting.
7.0
CONSIDERATION OF CO-LOCATION OF THE CALIFORNIA HEALTH
COLLABORATIVE, PERINATAL MENTAL HEALTH PROGRAM AT THE MADERA
FRC.
M. Thao presented the consideration of Lease Agreement between First 5 Madera County and the
California Health Collaborative.
As a strategy to move the Family Resource Center (FRC) Initiative towards sustainability, staff was
charged with the responsibility of identifying viable partners to collocate at the FRC’s. Further, such
partnerships would ease access and diversify the availability of services and supports thereby offering
quality enhancements to families visiting the centers.
The California Health Collaborative, with a grant from the Madera County Behavioral Health
Department, has requested to rent space and co-locate at the Madera Family Resource Center to deploy
mental health services for women with perinatal mood and anxiety disorders (PMAD). This service is to
address the needs of high risk perinatal population who are unlikely to access mental health services in a
traditional mental health setting.
Staff asks the Commission to consider a lease agreement with the California Health Collaborative for
use of one (1) closed door office at the Madera FRC for a fee of $671.84 monthly for one year (12)
months commencing on October 1, 2014 through September 30, 2015. A draft copy of the Lease
Agreement, Memorandum of Understanding (MOU) attachment A and Program Description,
Attachment B are attached here for your review.
Partnership with the California Health Collaborative to deploy mental health services in the area of
perinatal mood and anxiety disorders aligns with the Commission’s mission of providing support
services to children 0-5 years old and their families, especially new mothers. Their program will also
bring in new families to access FRC services. At the same time, FRC families will have more immediate
access to mental health services for new mothers. This creates mutual benefits to both parties.
If approve, the Madera Family Resource Center will receive a total of $8,062.08 in revenue for the 12
month contract.
C. Black-Hardaman commented that there were representatives from the California Health Collaborative
in the public.
A representative from the California Health Collaborative commented that their home base is located in
Fresno, and that they would like to branch out to Chowchilla and Oakhurst Area. She added that a lot of
the outreach will be about systems change.
Commissioner Arteaga asked if the office in the Madera FRC was going to be for treatment purposes or
for administrative purposes.
4
Agenda Item 2.3
The representative from the California Health Collaborative responded that the office will be primarily
be for treatment purposes. They will also be conducting support groups. The administration matters will
take place mainly in Fresno.
Commissioner Arteaga asked if they will be accepting Medi-Cal.
The Representative from the California Health Collaborative responded, this will be a free service
geared to perinatal and postpartum clients.
C. Black added that this is a great partnership since First 5 already receives referrals from the Madera
Community Hospital for new births. When families come for the baby shower if symptoms are
discovered First 5 now has the service needed on site.
Motion to approve Co-location Lease Agreement with the California Health Collaborative, Perinatal
Mental Health Program. M/S by Commissioners Naz and Do-Reynoso. Motion Carried.
Ayes: Massetti, Wilkins, Do-Reynoso, Rodriguez, Blankenship, Naz, Arteaga
Noes: None
Abstain: None
Recused: None
8.0
UPDATE ON THE FIRST 5 MADERA COUNTY AUDIT AND ANNUAL REPORT TIMELINE
C. Black-Hardaman updated the commission on the anticipated delay of the audit. Carrie Gill is back
from Maternity Leave and has scheduled the audit however, staff has not received financial statements
from the Auditor’s Office. Staff is anticipating delays due to the county not closing their books, and
additional delays to obtain fair market value of the Commissions investments.
The Annual Report to the State will be delayed due to the fact that the financial matters should mimic
the audit.
9.0
MEMBER ATTANDANCE
There were no Commissioners Absences.
10.0
ANNOUNCEMENTS
C. Black-Hardaman announced that at the last Commission Meeting she failed to announce that Claudia
Sandoval had participated in the local Citizens Police Academy. Claudia represented First 5 at the
Citizens Police Academy and also provided useful information about the City of Madera to staff. C.
Black-Hardaman congratulated her in going above and beyond to represent the Commission and her
eagerness to participate in the community.
E. Wright offered an update on the hiring process for the new AmeriCorps members. Staff was
successful in hiring 11 AmeriCorps members. Three (3) of those members will be offsite. Two (2) will
be located at Madera Office of Education to support their Family Support Program. One (1) member will
be supporting Madera Unified School District. The other eight (8) members will be located in Madera
and Chowchilla FRC’s. The members are currently attending training in Sacramento and will continue to
have training throughout the month in Madera starting September 8, 2014. They will start serving
families in October.
D. Sandoval announced that this month is National Passenger Safety Month. This month will be filled
with education around car seats, booster seats and child safety with all the states Pre-schools. There will
be Car seat fittings in Oakhurst, Chowchilla and Madera during the week of September the 15th. The
Workshops and fitting are free of charge to the public. The partnership with Pre-school will provide free
car seats to families that qualify. In addition the Health and Wellness Program will be conducting Fruit
and Veggie Fest in collaboration with partners.
5
Agenda Item 2.3
C. Sandoval added that through the Fruit and Veggie Fest staff is promoting the consumption of more
fruits and vegetable as well as exercise. The different Fruit and Veggie Fests are as follow:
Thursday September 4, 2014-The Fruit and Veggie Fest will take place in Oakhurst there will be two
physical activity specialist and food demonstration.
Monday September 8, 2014- The Fruit and Veggie Fest will be hosted at the Bridge Store there will be
folkloric dancers and a karate physical activity demonstration. There will be food demonstrations
throughout the store. They will continue to promote the Rethink Your Drink Campaign.
Commission Wilkins asked if the Car Seat safety would be announced in the Sierra Star, so that the
nearby communities would know about the event.
D. Sandoval responded that Yosimi Santoyo is taking care of marketing, as well as Karen Weaver doing
outreaching in Oakhurst.
Commission Chair, Rodriguez asked if staff had contacted the schools to distribute flyers.
C. Black-Hardaman responded that Karen is contacting the schools to distribute flyers. She is now in
Oakhurst and North Fork.
C. Black-Hardaman added that First 5 took advantage of the Child Passenger Safety Month and have
coordinated an event on September 10th at Sierra Vista Elementary School to promote the safe use of car
seats and outreach for the fitting classes, in Collaboration with the Public Health Department and
Senator Canella’s Office. Children’s Hospital Central California will participate with Spot the Tot.
Senator Canella will be present to engage with families. The event will be from 6:45 a.m. to 7:45 a.m.
Staff is excited about the campaign.
11.0
NEXT MEETING
Regularly scheduled First 5 Commission meeting- October 1, 2014
12.0
ADJOURMENT
Commission Meeting for Wednesday, September 3, 2014 adjourned at 8:34 a.m.
Motion to adjourn the meeting. M/S by Commissioners Arteaga and Naz. Motion Carried.
Ayes: Massetti, Wilkins, Do-Reynoso, Rodriguez, Blankenship, Naz, Arteaga
Noes: None
Abstain: None
Recused: None
Respectfully Submitted By,
Aftab Naz, M.D., Secretary
First 5 Madera County Commission
6
Agenda Item 4.0
Administered by Madera County Children & Families Commission
DATE:
September 24, 2014
Board Members
TO:
Members, First 5 Madera County Commission
Susan Arteaga
Community
FROM:
Staffing and Operations Committee (SOC)
c/o Van Do-Reynoso, MPH, Committee Chair
RE:
Consideration of the First 5 Madera County Salary
Assessment conducted by BBSI, Inc.
Commission Chair
Max Rodriguez
Board of Supervisors
VACANT
Community
Van Do-Reynoso, MPH
Public Health
Cecilia Massetti, Ed. D
Education
Aftab Naz, M.D.
Pediatrician
VACANT
Community
Sara Jane Wilkins
Community
Kelly Woodard, MSW
Social Services
Chinayera C. Black-Hardaman,
MPA
Executive Director
First 5 Family Resource Centers
Madera Family Resource Center
525 E. Yosemite Avenue
Madera, CA 93638
Tel: 559-661-5155
Fax: 559-675-4950
Chowchilla Family Resource Center
405 Trinity Avenue
Chowchilla, CA 93610
Tel: 559-201-5000
Fax: 559-665-0490
Eastern Madera County
Family Resource Center
49169 Road 426
Oakhurst, CA 93644
Tel: 559-664-4198
Fax: 559-664-4175
www.first5madera.net
RECOMMENDATIONS:
That your Commission:
a.
Accept the recommendation of the Staffing and Operations Committee
to implement the findings of the Salary Assessment provided by BBSI,
Inc. as prescribed in this packet.
BACKGROUND:
During your Commission’s Annual Retreat in March 2014 there was discussion
regarding a commitment to a Cost of Living Adjustment (COLA) for First 5 Madera
County staff. First 5 Madera County remained very conservative during the economic
downturn and threats to Proposition 10 and has not provided for any salary adjustments
or COLA’s since 2008. This matter was referred to the Staffing and Operations
Committee for further discussion about the amount and timing of the proposed COLA.
Since March 2014, the Staffing and Operations Committee began the consideration of a
COLA by assessing factors related to this matter anecdotally, including:
• Precedence
• Affordability
• Salary and Cost of Living Adjustments of like size First 5 Counties
• Salary and Cost of Living Adjustments of like size agencies in the County
• Salary and Cost of Living Adjustments of like size agencies throughout the
Central Valley
Each of the aforementioned factors proved to require more in-depth research and data.
To that end, the Staffing and Operations Committee updated the Commission of the
need for added time and a more formalized approach.
DISCUSSION:
The purpose of this agenda item is to present the First 5 Salary Assessment (See
Attachment A) to your Commission along with the following details that comprise the
aforementioned recommendation:
• Accept the proposed salary ranges as per the industry comparisons. (See
Attachment B)
• However, First 5 salary ranges will now be spread over five (5) steps verses
the existing spread which is only four (4). This will allow your Commission
more time to absorb the new ranges. (See Attachment C)
•
All staff will begin at step one (1) on the new schedule unless their existing
salary is higher. In that event, those staffers will be placed at the next relevant
step. In instances where there was a recent promotion, the staffer will receive
a 3% step increase until which time they reach the salary schedule.
Placement on such steps will amount to almost 3% salary increases. This will
be in place of a COLA. (See Attachment D)
FISCAL IMPACT:
The fiscal impact will for year one will be $9,035 ($7,664 in salaries and the remaining
in payroll taxes and benefits). This is up to 3% increases to establish all staff on the
new salary schedule. Your Commission can anticipate standard step increases each
year, spread over a 5 year period
FIRST 5 MADERA COUNTY SALARY ASSESSMENTS
Executive Summary
Study Parameters
The data for the 2014 Salary Assessment was collected through the following methods:
•
Data from First 5 Fresno County, First 5 Merced and First Tulare were provided
by the First 5 Fresno 2014 Salary Survey conducted by Sierra HR Partners on
February 26, 2014.
•
Verbal questionnaires were conducted by First 5 Madera County administration
for First 5 Kings County, First 5 Yolo County, First 5 Butte County and First 5 San
Joaquin County.
•
Copies of salary schedules were secured from the Madera County Community
Action Partnership and the Madera County Workforce Investment Corporation.
•
Online research conducted through the County of Madera Salary listings to
identify positions with similar levels of responsibility, decision-making and
authority.
Participants represent the following agency characteristics
• Central Valley First 5 Commissions
• Similar size, demographic and allocations
• Bordering Counties
• Local community based organizations
• Madera County comparisons
It should be noted that no other First 5 Commission operates as a grant making
agency and operator of a network of Family Resource Centers. Further most agencies
have far more employees than First 5 Madera County creating sub-departments within
the agency. For example, an agency might have a Chief Financial Officer and two
Fiscal Analysts who assume the same responsibility of the single Finance Manager at
First 5 Madera County.
Salary Range Levels
To allow for comparison of salary ranges for similar positions, information is grouped
into four staffing levels determined by the amount of decision-making and discretion,
interaction with other public agencies and officials, and reporting relationships.
Depending upon the Commission, each level could maintain as few as one or multiple
staff members in a given position.
Staffing Level
First 5 Madera County Job Titles
Executive
Executive Director
Program Managers
Operations Manager/Deputy Director
Finance Manager
FRC Manager
Officer/Coordinator
Program Officer – Contracts
Program Officer – Evaluation
Health and Wellness Coordinator
Chowchilla FRC Coordinator
Facilitator
Community Engagement Facilitator
Nutrition and Fitness Facilitator
Mountain Area FRC Facilitator
Salary Assessment Results
The survey results on the following pages provide a minimum, mid-range and maximum
salary for each staffing level as reported by each agency. The salary amounts for First
5 Madera County was compared with the average amount of all agencies combined,
both including (See Attachment A) and excluding (See Attachment B) the Commission
average. Further, the survey results reflect benefit packages for relevant agencies.
(See Attachment C)
Executive Director Research
This assessment also utilized existing reliable nationwide studies of reputable
researchers to further assess the Executive Level position.
Position:
Chief Executive
Charity Navigator 1
The Nonprofit Times 2
1
2
Region:
Pacific
West
$122,667
Charity
Size:
$3.5-13.5M
$145,230
Category:
Human
Resources
$114,000
Average
Salary
$127,299
Median raise
from previous
year
2.6%
$111,662
$145,924
$104,604
$120,730
2.0%+
Charity Navigator 2013 CEO Compensation Study – Released October 2013; Data from 2011
The Nonprofit Times 2013 Salary and Benefits Study – Released February 2013; Data from April-July 2012
Findings and Recommendations
With the exception of the Facilitator level, all First 5 Madera County’s current pay
ranges are below the average for similar Commissions, local agencies, the county and
research as follows:
Executive Level:
19% below average
Program Manager Level
20% below average
Officer/Coordinator Level
15% below average
Facilitator Level
.03% above average
While Fresno and Merced may be seen as larger metropolitan areas with higher cost of
living contributing to some of the variances, this report would be incomplete if
neighboring counties north and south of Madera County were excluded.
In studying the findings in preparation for a recommendation the following major factors
were considered:
•
First 5 Madera County has had only one salary survey in 15 years of operation,
and that was 12 years ago.
•
Counties similar in size and allocation (i.e. Kings, Butte and Yolo Counties) all
reported pay ranges and benefit packages higher than those currently in effect in
Madera County.
•
The scope of work in all counties assessed is strictly that of a funding agency,
without the dual role of serving as the operator of a network of Family Resource
Centers. These Counties do not manage the responsibilities associated with:
• Facilities
• Collocators
• Rent (Accounts Payable/Receivable)
• FRC programming
• Nontraditional hours of operation
• Grant Writing
• Incoming Grant Management
• AmeriCorps Grant
• Etc.
To remain competitive for qualified personnel, it is recommended that First 5 Madera
County consider increasing the salary ranges as follows:
Variance
Recommendation
Executive Level:
19% below average
17%
Program Manager Level
20% below average
18%
Officer/Coordinator Level
15% below average
12%
Facilitator Level
.03% above average
-%
JOB TITLE
EXECUTIVE LEVEL
Executive Director
PROGRAM MANAGER
Operations Manager/Deputy Director
Finance Manager
FRC Manager
OFFICER/COORDINATOR
Program Officer – Contracts
Program Officer – Evaluation
Health and Wellness Coordinator
Chowchilla FRC Coordinator
FACILITATOR
Community Engagement Facilitator
Nutrition and Fitness Facilitator
Mountain Area FRC Facilitator
CURRENT
RANGE
RECOMMENDED
RANGE
$ 79,695 - $ 92,261
$93,143 - $107,945
$55,026 - $ 63,698
$55,026 - $ 63,698
$55,026 - $ 63,698
$64,930 - $75,162
$64,930 - $75,162
$64,930 - $75,162
$ 48,634
$ 48,634
$ 48,634
$ 48,634
- $ 56,293
- $ 56,293
- $ 56,293
- $ 56,293
$54,470 - $63,048
$54,470 - $63,048
$54,470 - $63,048
$54,470 - $63,048
$42,984 - $49,762
$42,984 - $49,762
$42,984 - $49,762
$42,984 - $49,762
$42,984 - $49,762
$42,984 - $49,762
*The recommended ranges leave all First 5 Madera County positions 2% below the
average salary ranges.
Finally, it is recommended that the salary ranges be shifted from four steps to five steps
to allow such salary increases to be more smoothly incorporated into the annual budget
process.
Attachment B
F5 MADERA COUNTY SALARY RANGES BY LEVEL (EXISTING )
Agency Name
First 5 Madera County
$
Min
79,695
Executive Level
Mid
$
85,978 $
Max
92,261
$
Min
Program Manager Level
Mid
Max
55,026
$
59,362 $
63,698
$
Min
Officer/Coordinator Level
Mid
Max
48,634
$
52,463 $
56,293
$
Min
Facilitator Level
Mid
Max
Min
Facilitator Level
Mid
Max
42,984
$
46,373 $
49,762
AVERAGE SALARY BY LEVEL (INCLUDING FIRST 5 MADERA COUNTY)
Agency Name
Average of All Agencies
Min
$
Executive Level
Mid
91,302 $
Program Manager Level
Min
Mid
Max
Max
102,940 $
115,309
$
64,779 $
73,233 $
81,833
Officer/Coordinator Level
Min
Mid
Max
$
52,477 $
58,760 $
65,356
$
35,581 $
36,821 $
47,618
AVERAGE SALARY BY LEVEL (EXCLUDING FIRST 5 MADERA COUNTY)
Agency Name
Average of Agencies (No F5 Madera)
Min
$
Executive Level
Mid
92,592 $
Max
104,825 $
117,870
Min
$
Program Manager Level
Mid
Max
66,172 $
75,214 $
84,423
Min
$
Officer/Coordinator Level
Mid
Max
52,862 $
59,390 $
66,263
Min
$
Facilitator Level
Mid
35,143 $
Max
36,088 $
48,182
F5 MADERA COUNTY SALARY RANGES BY LEVEL (RECOMMENDATIONS )
Agency Name
First 5 Madera County
Min
$
Executive Level
Mid
93,143 $
Agencies Included in the "Average Salary" Assessment
First 5 Fresno County
First 5 Merced County
First 5 San Joaquin County
First 5 Tulare County
First 5 Kings County
100,544 $
Max
107,945
Min
$
Program Manager Level
Mid
Max
64,930 $
First 5 Butte County
First Yolo County
Workforce Investment Corporation
Madera County Community Action Partnership
Madera County
70,046 $
75,162
Min
$
Officer/Coordinator Level
Mid
Max
54,470 $
58,759 $
63,048
Min
No Change
Facilitator Level
Mid
No Change
Max
No Change
Attachement C
2014-2015 Salary Schedule
Executive Level
Steps
1
2
3
4
5
93,143
96,844
100,544
104,245
107,945
Program Manager
1
2
3
4
5
64,930
67,488
70,046
72,604
75,162
Officer/Coordinator
1
2
3
4
5
54,470
56,615
58,759
60,904
63,048
Facilitator
1
2
3
4
5
42,984
44,679
46,373
48,068
49,762
Attachment D
JOB TITLE
CURRENT RANGE
RECOMMENDED RANGE
NEW SALARY
EXISTING
SALARIES
$ 79,695 - $ 92,261
$93,143 - $107,945
$93,143
$
92,261 Step 1
Operations Manager/Deputy Director
Finance Manager
FRC Manager
OFFICER/COORDINATOR
$55,026 - $ 63,698
$55,026 - $ 63,698
$55,026 - $ 63,698
$64,930 - $75,162
$64,930 - $75,162
$64,930 - $75,162
$64,930
$64,930
$62,482
$
$
$
63,698 Step 1
63,698 Step 1
60,662 Step 0
Program Officer – Contracts
Program Officer – Evaluation
*Health and Wellness Coordinator
Chowchilla FRC Coordinator
*PK Specialist
FACILITATOR
$ 48,634
$ 48,634
$ 48,634
$ 48,634
$ 48,634
- $ 56,293
- $ 56,293
- $ 56,293
- $ 56,293
- $ 56,294
$54,470 - $63,048
$54,470 - $63,048
$54,470 - $63,048
$54,470 - $63,048
$54,470 - $63,049
$56,615
$56,615
$56,615
$53,615
$52,589
$
$
$
$
$
56,293
56,293
56,293
53,615
51,057
$42,984 - $49,762
$42,984 - $49,762
$42,984 - $49,762
$42,984 - $49,762
$42,984 - $49,762
$42,984 - $49,762
SAME
SAME
SAME
$
$
$
-
$561,534
$
553,870
EXECUTIVE LEVEL
Executive Director
PROGRAM MANAGER
Community Engagement Facilitator
*Nutrition and Fitness Facilitator
Mountain Area FRC Facilitator
*Partial/Fully Grant Funded
Step 2
Step 2
Step 2
Step 0
Step 0
$7,664
Agenda Item 5.0
FY 2013/2014 - Fourth Quarter
Financial Report
Administered by Madera County Children & Families Commission
Date:
September 24, 2014
Board Members
TO:
Members, First 5 Madera County Commission
Susan Arteaga
Community
From:
Chinayera Black-Hardaman, MPA, Executive Director
Carrie Gill, Finance Manager
SUBJECT:
FY 2013/2014 – Fourth Quarter Financial Report
Commission Chair
Max Rodriguez
Board of Supervisors
Kenneth E. Bernstein, M.D., FAAFP
Community
Cecilia Massetti, Ed. D
Superintendent of Schools
Aftab Naz, M.D.
Pediatrician
Julie Nonini, MA
Community
Van Do-Reynoso, MPH
Public Health
Sara Wilkins
Community
Kelly Woodard, MSW
Social Services
Chinayera C. Black-Hardaman, MPA
Executive Director
RECOMMENDATION:
That your Commission:
a. No Action. Informational Purpose Only
BACKGROUND:
The purpose of this item is to offer your Commission a fiscal update and overview of fourth
quarter financial activity for FY 2013/2014.
DISCUSSION:
As requested by the SOC committee, staff will provide a quarterly financial presentation to
your Commission. The data is presented in a similar format to First 5 California’s Annual
Report. Please note staff has attempted to anticipate which information might be most
appreciated by your Commission. Input on format, content, presentation and strategy are all
welcomed.
FISCAL IMPACT:
There is no fiscal impact.
First 5 Family Resource Centers
Madera Family Resource Center
525 E. Yosemite Avenue
Madera, CA 93638
Tel: 559-661-5155
Fax: 559-675-4950
Chowchilla Family Resource Center
405 Trinity Avenue
Chowchilla, CA 93610
Tel: 559-201-5000
Fax: 559-665-0490
Mountain Area Family Resource Center
49169 Road 426
Oakhurst, CA 93644
Tel: 559-664-4198
Fax: 559-664-4175
www.first5madera.net
First 5 Madera County
4th Qtr. Revenues
Revenue:
Rents: FRC
Grants
$ 20,825
$ 137,978
General Revenues:
Proposition 10 Taxes
Investments Earnings
$ 437,529
$0
Total Revenues
$ 596,332
April thru June 2014 Revenues
$0 ; 0%
FRC Rent Revenue
$20,825 ; 4%
Grants
$137,978 ; 23%
Prop 10 Revenue
$437,529 ; 73%
First 5 Madera County
4th Qtr. Expenses
Administrative Costs:
$
112,002
Program Expenses:
Family Resource Center
Other First 5 Initiatives
Capacity Building
$
$
$
108,791
447,273
1,379
Evaluation Costs:
$
19,013
Depreciation:
$
20,702
Total Expenses
$
709,160
April thru June 2014 Expenses
Evaluation Costs $19,013 ;
3%
Capacity Building $1,379 ;
0%
Depreciation
$20,702 ; 3%
Administrative Costs
$112,002 ; 16%
FRC
$108,791 ; 15%
Other First 5 Initiatives
$447,273 ; 63%
All services are free of charge for families with children ages 0-5.
Sun
Mon
Tues
Wed
1
5
12
19
26
6
13
20
27
7
Thu
3
4
9
10
11
First Aid/CPR
Play N Grow 9:00-9:45 AM
Feel the Beat 9:00-9:45 AM
Ooey Gooey 9:00-9:45 AM
Soccer Tots 3:30-4:15 PM
Story Time 3:30-4:15 PM
Art Explosion 3:30-4:15 PM
14
15
16
Soccer Tots 9:00-9:45 AM
Play N Grow 9:00-9:45 AM
Story Time 9:00-9:45 AM
PKU 10:00 AM-12:00 PM
PKU 10:00 AM-12:00 PM
PKU 10:00 AM-12:00 PM
Art Explosion 3:30-4:15 PM
Ooey Gooey 3:30-4:15 PM
Snack Attack 3:30-4:15 PM
21
22
23
Ooey Gooey 9:00-9:45 AM
Story Time 9:00-9:45 AM
Art Explosion 9:00-9:45 AM
PKU 10:00 AM-12:00 PM
PKU 10:00 AM-12:00 PM
PKU 10:00 AM-12:00 PM
Art Explosion 3:30-4:15 PM
Play N Grow 3:30-4:15 PM
Soccer Tots 3:30-4:15 PM
28
29
Play N Grow 9:00-9:45 AM
Ooey Gooey 9:00-9:45 AM
PKU 10:00 AM-12:00 PM
PKU 10:00 AM-12:00 PM
Art Explosion 3:30-4:15 PM
Soccer Tots 3:30-4:15 PM
Sat
2
Like us on Facebook
8
Fri
30
8 AM—4 PM
Call 456-6006
to register.
17
18
24
25
31
To register, call 201-5000.
405 Trinity Ave. Chowchilla, CA 93610 * Phone #:559-201-5000 * www.first5madera.net
Ages
Class
Description
0-5
Play & Grow
0-5
Feel the Beat
2-5
Ooey Gooey
Children will explore a variety of messy, squishy, and engaging sensory materials
focused on supporting their developing cognitive, language, and social skills.
3-5
Art Explosion
Children will create artwork using a variety of materials. This helps children
develop hand-eye coordination, boost creativity, enhance concentration, and
provides an opportunity for self-expression.
3-5
Snack Attack
Healthy bodies equal healthy minds. Children will create a healthy snack and learn
nutritional information to start making smart snack selections.
3-5
Soccer Tots
Children will be introduced to soccer fundamentals while further developing their
gross motor skills and hand-eye coordination. They will also develop critical
thinking skills and learn cooperation.
3-5
Story Time
Read from the start, read for life. This class helps develop lifelong readers and
writers. Competence in the areas of reading and writing increases overall
motivation to achieve.
4-5
PKU
This class is designed to provide developmental experiences while tracking your
child's progress toward socio-emotional development, and age-appropriate
competence in literacy and math.
This class provides hands-on learning through play; young children can explore in a
friendly setting designed especially for small hands and bodies and growing
minds.
By using music and movement, children will further develop vocabulary and
language comprehension while developing coordination, balance, strength and
endurance. Children will learn to move, and move to learn.
All services are provided to families with children 0-5 free of charge
regardless of income.
For more information, contact us at:
405 Trinity Ave.
Chowchilla, CA 93610
(559) 201-5000
October
All services are free of charge for families with children ages 0-5.
Sun
Mon
Tue
Wed
1
Thu
2
Fri
Sat
3
4
10
11
17
18
Play N Grow (0-5) 11:00-11:45AM
Commission meeting
8:00-10:00am
5
6
7
8
9
Art Explosion (2-5) 3:30-4:15PM
12
19
26
13
20
27
14
Ooey Gooey (1-5) 2:00-2:45PM
ABC Kids (1-5) 11:00-11:45AM
15
16
PKU (4-5) 8:30-10:30AM
PKU (4-5) 8:30-10:30AM
PKU (4-5) 8:30-10:30AM
Story Time (3-5) 11:00-11:45AM
PKU (4-5) 1:00-3:00PM
Art Explosion (2-5) 11:00-11:45AM
PKU (4-5) 1:00-3:00PM
Feel the Beat (0-5) 3:30-4:15PM
PKU (4-5) 1:00-3:00PM
21
22
23
24
PKU (4-5) 8:30-10:30AM
PKU (4-5) 8:30-10:30AM
PKU (4-5) 8:30-10:30AM
ABC Kids (1-5) 11:00-11:45AM
PKU (4-5) 1:00-3:00PM
Play N Grow (0-5) 11:00-11:45AM
PKU (4-5) 1:00-3:00PM
Ooey Gooey (1-5) 3:30-4:15PM
PKU (4-5) 1:00-3:00PM
28
29
30
Feel the Beat (0-5) 11:00-11:45AM
PKU (4-5) 1:00-3:00PM
PKU (4-5) 1:00-3:00PM
Art Explosion (2-5) 3:30-4:15PM
525 E. Yosemite Ave. Madera, CA 93638
CPR/FA
Call Alert Medical
Training to register:
559-456-6006
31
Halloween Spooktacular
3:00-5:00pm
*Registration required*
Phone: (559) 661-5155
25
Personal-Social
Development
Problem Solving
Fine Motor Skills
Gross Motor skills
Communication
Description of Classes
Ages
Classes
0-5
Play & Grow
Play N Grow provides hands-on learning through play; young children have the freedom to explore in a friendly
setting designed especially for small hands, bodies, and growing minds.
0-5
Feel the Beat
This class helps children improve vocabulary and language while improving movement skills and developing
coordination, balance, strength and endurance. Children will learn to move, and move to learn.
1-5
ABC Kids
1-5
Ooey Gooey
Children will explore a variety of messy, squishy, and engaging sensory materials focused on supporting their
developing cognitive, language, and social skills.
X X X
2-5
Art Explosion
Children will create artwork using a variety of materials. This helps children develop hand-eye coordination, boost
creativity, enhance concentration, and provides an opportunity for self-expression.
X
X
3-5
Story Time
X
4-5
PKU
ABC Kids provides a foundation for early reading by teaching your child the alphabet through songs, games, crafts
and writing. Exposing your child to letters and sounds at an early age helps them learn to read later on.
X X
X X X
X
X
X
X
X
This class helps develop lifelong readers and writers. Competence in the areas of reading and writing increases
overall motivation to achieve.
X
X
This class is designed to provide developmental experiences while tracking your child's progress toward
social-emotional development, and age-appropriate competence in literacy and math.
X
X X X
Developmental
Domains
Communication- Focus on language skills-both what the child understands and what he or she can say.
Gross Motor- Focus on use and coordination of arm, body, and leg movements.
Fine Motor- Focus on hand and finger movement and coordination.
Problem Solving- Focus on child's play with toys and problem-solving skills with other children.
Personal Social Development- Focus on a child’s self-help skills and interactions with others.
Registration and Class Guidelines
1. Pre-registration is required.
2. Registration is based on a first-come-first-serve basis.
3. Registration will begin on the last working day of each month for the next
month.
4. Please arrive to class on time or call to cancel at least 24 hours in
advance. Late arrivals may eliminate participation.
5. Registration for special events may take place on any day of the month.
6. Children must meet age requirements.
7. All classes are free of charge for children 0-5 years and their families.
8. More than 2 absences in one month may eliminate participation in the
remainder of the registered classes.
9. If you are more than 5 minutes late to our activities, your slot may be
given to the next person on the waiting list.
10. You may register for a maximum of 3 classes per week.
Chowchilla FRC Coverage Calendar
October 2014
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
6
7
FRIDAY
SATURDAY
1
2
3
4
8
9
10
11
Mariana OFF
Yosimi 8-5
Yosimi 8-5
Mariana 11-8
Yosimi 8-5
5
THURSDAY
Mariana 8-5
Yosimi 11-8
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Mariana 11-8
Yosimi 8-5
Mariana 8-5
Yosimi 11-8
Mariana 8-5
OFF
Mariana OFF
Yosimi 8-5