agenda - Elsinore Valley Municipal Water District

AGENDA
REGULAR MEETING OF THE
LEGISLATION, CONSERVATION & OUTREACH COMMITTEE
WEDNESDAY, APRIL 25, 2012
3:30 PM
Call To Order
Public Comments
DISCUSSION ITEMS
1.
Sponsorships and Donations Requests
2.
Sponsorships and Donations Budget Review
3.
Splash Into Spring Outcomes
4.
Thank You Letters
5.
Other
6.
Consider Items for Board Review
7.
Adjourn
31315 Chaney Street
Lake Elsinore, CA 92530
Posted
4/18/12 1:49 PM
LEGISLATION, CONSERVATION &
OUTREACH COMMITTEE
DISCUSSION OUTLINE
Date:
April 25, 2012
Originator:
Bonnie Woodrome - Public Affairs
Subject:
SPONSORSHIPS AND DONATIONS
DONATIONS
BACKGROUND AND RECOMMENDATION
Canyon Lake Jr. Women's Club
Request: 6 cases
Intended Use: Spring Play Day for Spacial Needs Children (expected attendance 150)
Last Request: February, 2012 (6 cases)
Lakeside High School Interact Club
Request: 6 cases and $300
Intended Use: To assist with costs and supplies for the Interact Symposium- Annual
event for high school students to participate in leadership and self awareness activities
(expected attendance 150)
Last Request: March 2010 (5 cases)
Montes Productions
Request: 20 cases
Intended Use: Performing Arts Dance A Thon at Cottonwood Canyon Elem. School
(expected attendance 500)
Last Request: No request the last 2 years
Wildomar Senior Org.
Request: 12 cases
Intended Use: For monthly meetings and meetings of the Board. Please note that WSO
has changed their request from 30 cases to 12 cases- Thank you!
Last Request: March 2011 (12 cases)
ENVIRONMENTAL WORK STATUS
Item #1.
-1-
N/A
FISCAL IMPACT
N/A
Attachments:
Sponsorship forms
-2-
Item #1.
Wufoo · Entry Manager
Page 1 of 1
EVMWD Community Sponsorship Application
Organization
Canyon Lake Jr. Women's Club
Name
Carol Winn
Address
#66
23066-6 Canyon Lake Drive
Canyon Lake, California 92587
United States
Email
[email protected]
Phone Number
(951) 264-4364
Alt. Phone Number
Does Your Organization have a 501 (c)
(3,4,6,7) status?
•
Yes
Federal Tax ID
912101706
Type of Organization
•
other (non profit, youth group, etc.)
Type of Request
•
Bottled Water
Contribution amount requested
Cases of water requested?
6
Name of the event
Spring Play Day for Special Needs Kids
Location of the event
Canyon Lake Towne Center
Breifly describe the event
Carnival style event for Special Needs Kids and their families.
Includes carnival style games, face painting, crafts,
entertainment, food & drinks. Event is at no charge to attendees,
so donations of all kinds are greatly appreciated!
Event Date
Saturday, May 12, 2012
Estimated attendance
150
Purpose of the sponsorship
The JWC provides an event for special needs kids where they can
participate without mobility restrictions as most of the children
use wheelchairs, walkers, etc and cannot attend our normal
events. The event is at no charge, so both monetary donations
and donations of needed items (water, food, etc) are appreciated.
Method of publicity
Mention of support in the Friday Flyer publication, signage at the
event and announcements during the event.
• By checking this box, I agree that all the bottled water
received will be distributed free of charge
Approved
Item #1.
-3-
https://evmwd.wufoo.com/entries/evmwd-community-sponsorship-application/
4/10/2012
Wufoo · Entry Manager
Page 1 of 2
EVMWD Community Sponsorship Application
Organization
Lakeside High School Interact Club
Name
Valerie Geason
Address
32593 Riverside Dr
Lake Elsinore, CA 92530
United States
Email
[email protected]
Phone Number
(951) 253-7303
Alt. Phone Number
(949) 257-5843
Does Your Organization have a 501 (c)
(3,4,6,7) status?
•
Federal Tax ID
956095748
Type of Organization
•
Community Organization
•
School
•
other (non profit, youth group, etc.)
•
Contribution
•
Bottled Water
Type of Request
#62
Yes
Contribution amount requested
300
Cases of water requested?
6
Name of the event
Interact Symposium
Location of the event
Lakeside High School
Breifly describe the event
Annual event for high school students to participate in leadership
and self awareness activities
Event Date
Saturday, May 5, 2012
Estimated attendance
150
Purpose of the sponsorship
To assist with costs and supplies
Method of publicity
Invitation only by club members and staff
• By checking this box, I agree that all the bottled water
received will be distributed free of charge
Approved
Bottled Water Amount
Contibution Amount
-4https://evmwd.wufoo.com/entries/evmwd-community-sponsorship-application/
Item #1.
4/3/2012
Wufoo · Entry Manager
Page 2 of 2
Created
24.43.64.2
3 Apr 2012
IP Address
12:07:46 PM
PUBLIC
Item #1.
-5-
https://evmwd.wufoo.com/entries/evmwd-community-sponsorship-application/
4/3/2012
Wufoo · Entry Manager
Page 1 of 2
EVMWD Community Sponsorship Application
Organization
Montes Productions
Name
Lisa Montes
Address
#63
31200 Lost Road
Lake Elsinore, CA 92532
Email
[email protected]
Phone Number
(310) 980-0678
Alt. Phone Number
Does Your Organization have a 501 (c)
(3,4,6,7) status?
•
No
Federal Tax ID
330747118
Type of Organization
•
School
Type of Request
•
Bottled Water
Contribution amount requested
Cases of water requested?
20
Name of the event
Performing Arts Dance A Thon
Location of the event
Cottonwood canyon Elementary School
Breifly describe the event
An hour long event grades 3-5 raising money for performing arts
program
Event Date
Friday, May 4, 2012
Estimated attendance
500
Purpose of the sponsorship
Method of publicity
Approved
Bottled Water Amount
Contibution Amount
Created
208.8.96.2
3 Apr 2012
IP Address
3:43:31 PM
EVMWD
-6https://evmwd.wufoo.com/entries/evmwd-community-sponsorship-application/
Item #1.
4/3/2012
Wufoo · Entry Manager
Page 1 of 2
EVMWD Community Sponsorship Application
Organization
Wildomar Serior Org
Name
Sandra Beatty
Address
#64
21601 Canyon Dr. Space 14
Wildomar, CA 92595
Email
[email protected]
Phone Number
Alt. Phone Number
Does Your Organization have a 501 (c)
(3,4,6,7) status?
•
Yes
Federal Tax ID
1022176
Type of Organization
•
other (non profit, youth group, etc.)
Type of Request
•
Bottled Water
Contribution amount requested
Cases of water requested?
30
Name of the event
Wildomar Seniors Monthly Mtgs, Board & Trustee Mtgs
Location of the event
21601 Canyon Dr. Clubhouse in Wildomar
Breifly describe the event
monthly meetings with membersand public (all welcome) to
inform seniors and collection for HOPE. First Tuesday each
month, with attendance of 20-24 each month
Event Date
Estimated attendance
Purpose of the sponsorship
To supply senios with water
Method of publicity
ad in Californian and Press Enterprise
• By checking this box, I agree that all the bottled water
received will be distributed free of charge
Approved
Bottled Water Amount
Contibution Amount
208.8.96.2
Created
IP Address
4 Apr 2012
Item #1.
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https://evmwd.wufoo.com/entries/evmwd-community-sponsorship-application/
4/4/2012
Wufoo · Entry Manager
Page 2 of 2
9:53:28 AM
EVMWD
-8https://evmwd.wufoo.com/entries/evmwd-community-sponsorship-application/
Item #1.
4/4/2012
2010 Sponsorships
1. February
2. same
3. same
4. same
5. same
6. same
7. same
8. same
9. same
10. same
11. same
12. March
13. same
14. same
15. same
16. same
17. April
18. same
19. same
20. same
21. same
22. same
23. same
24. same
25. same
26. same
27. same
28. same
29. same
30. same
31. May
32. same
33. same
34. same
35. same
36. same
37. June
38. same
39. same
40. same
41. same
42. June
43. same
44. same
45. same
46. same
47. same
Asst. League of Tem. Valley
Calif. Pools (City of Murrieta) Cycling Event
Canyon Lake Lions Club
Canyon Lake Women’s Club
City of Lake Elsinore Citizens Corps
Elsinore Valley Arts Network
Lake Elsinore Valley Education Foundation
Lake Elsinore Girls Softball
Temescal Canyon HS Every 15 Minutes
Unity in the Community 5K
Sound of Music Lakeside HS Program
High Schools Graduation Ceremonies
Lake Elsinore Little League
Lake Elsinore Storm Boosters
Tuscany Hills 1-mile run
DA Victims’ Rights March
Lakeside HS Interact Car Wash
Lakeside Career Day
Canyon Lake Ski Club
Elsinore Elementary Cinco de Mayo
Elsinore HS Link Crew banquet
Elsinore Basketball Team Elite golf tourn.
Faith Baptist Church Youth Programs
Lakeside Cheer
LEUSD Food Svs. Special Olympics
Luiseno School First Grade Picnic
Riverside Recovery Resources Golf
Solar Cup MWD
Wildomar Boy Scout Trp. 332 Safety event
LEUSD Special Needs Assist. Program
Luiseno School Field Day
American Legion Memorial Day
HOPE – Strike a Pose Event
Nutrition Services (WIC)
Riverside County EDA Mead Valley Parade
Wildomar Sr. Center
NAACP Event
Friends of the Mission Trail Library
Wildomar Chamber Golf Tournament
Elsinore First Assembly
V.Knight Library Summer Read. Program
Elks Lodge Christmas Tree Lane
Murrieta Valley Pop Warner
Wildomar Chamber Miniature Golf
Bunco for S. Koman Foundation
Musicians Workshop Fundraiser
Historical Society
4/3/2012
Item #1.
-9-
$100
20 cases of water
$100 & 6 cases of water
$100
16 cases of water
$300
$100 & 10 cases of water
25 cases of water
15 cases of water
$150
$100
120 cases of water
$150 & 10 cases of water
30 cases of water
10 cases of water
10 cases of water
5 cases of water *
5 cases of water *
6 cases of water
10 cases of water
12 cases of water
5 cases of water
$100
10 cases of water
30 cases of water
7 cases of water
5 cases of water
30 cases of water
10 cases of water
5 cases of water *
6 cases of water *
20 cases of water
30 cases of water
20 cases of water
20 cases of water
10 cases of water
6 cases of water *
10 cases of water *
10 cases of water *
10 cases of water *
10 cases of water *
$100
$100
$75 & 10 cases of water
2 cases of water
10 cases of water *
10 cases of water *
2010 Sponsorships
48. July
49. same
50. same
51. same
52. same
53. same
54. same
55. same
56. Aug
57. same
58. same
59. same
60. same
61. same
62. September
63. same
64. same
65. same
66. same
67. same
68. same
69. same
70. same
71. same
72. October
73. same
74. same
75. same
76. same
77. same
78. same
79. same
80. same
81. same
82. same
83. same
84. November
85. same
86. same
87. same
88. December
89. same
90. same
LDS Church event
Kevin Jeffries events
Elsinore HS Jr. Golf Clinic
Elsinore HS Football Boosters
Hospice of the Valleys
Michelle’s Place Golf Tournament
Student of the Month Lake Elsinore/Murrieta
United Way Day of Caring
LEUSD Teacher Summit
VFW Golf Event
Cub Scouts Sign Up Event
Lakeside HS Basketball car wash
Canyon Lake MS PTSA
American Legion event
All About Kids
Happy Hearts Kids Camp
Elsinore Valley PG Resource Center
Luiseno School Fall Carnival
Musicians Workshop
TCHS Academic Decathlon
TCHS Titan Cheer
TCHS Football Boosters
Elsinore HS ROTC
Luiseno School 100 Mile Club
LE Citizens Corps Shakeout Expo
CL Chamber Parade of Frights
Santa Margarita Watershed Cleanup
Warren Elementary PTA Harvest Festival
LEUSD College Fair at Elsinore High
EHS Baseball Boosters
TCHS Marching Band
Boy Scouts of America (via BGSC)
Original Christmas Tree Lane
LEVCC & Unity Parade
Murrieta Rotary Field of Honor
Canyon Lake Veteran’s Memorial
Santa Rosa Plateau Foundation
EHS Autism Club
Terra Cotta MS Band Boosters
Community Outreach Ministry
Lakeland Village School PTSA
Lakeside High School baseball
Temescal Canyon High School wrestling
10 cases of water *
10 cases of water *
12 cases of water
$100 & 20 cases of water
$150
$150 & 10 cases of water
$1800
10 cases of water
10 cases of water *
5 cases of water *
5 cases of water *
5 cases of water *
10 cases of water *
10 cases of water *
$100
$100 & 10 cases of water
15 cases of water
$100 & 10 cases of water
$100
$150
15 cases of water
$200, 10 cases of water
20 cases of water
10 cases of water *
10 cases of water *
10 cases of water *
30 cases of water
4 cases of water*
5 cases of water*
$150 & 10 cases of water
30 cases of water
30 cases of water
$150
30 cases of water
$140
$300
3 cases of water*
14 cases of water
$150 and 10 cases of water
$300
24 cases of water
$150 and 10 cases of water
20 cases of water
* Staff Approved
4/3/2012
-10-
Item #1.
2011 Sponsorships
January
Junior Diabetes Foundation Benefit Ride
Lancer Youth Basketball
Run For Your Life Murrieta
Temescal Canyon HS Career Day
Wildomar/Elsinore Valley FFA
Wildomar Rotary Bicycle Safety Event
8 cases of water
$150 and 10 cases of water
20 cases of water
$100 and 15 cases of water
10 cases of water*
10 cases of water*
February
California Pools & Spas Tour de Murrieta
Cottonwood Canyon Elementary PTA
Lake Elsinore Girls Softball
Lake Elsinore Head Start
Lake Elsinore Team Elite
Wildomar Elementary PTA
Wildomar-Elsinore Valley FFA
20 cases of water
10 cases of water*
25 cases of water
12 cases of water
$150 and 10 cases of water
30 cases of water
10 cases of water*
March
American Guild of English Handbell Ringers
Cottonwood Canyon El. Student Council Dance
Elsinore Womens Club
Faith Baptist Church
LEUSD Food Services – Special Olympics
Unity in the Community 5K
Wildomar Senior Citizens Association
9 cases of water*
10 cases of water*
$150 and 10 cases of water
10 cases of water
30 cases of water
30 cases of water
12 cases of water
April
American Legion Post 200
Canyon Lake Men’s Golf Club
Horsethief Canyon Soccer Club
LEUSD Graduations
Lake Elsinore Valley Education Foundation
LE/Wildomar Elks Lodge
MWD/Solar Cup
Storm Baseball Booster Club
Temescal Community Faire
20 cases of water
10 cases of water
10 cases of water
120 cases of water
5 cases of water*
$100
30 cases of water
30 cases of water
20 cases of water
May
Canyon Lake Community Theater
Canyon Lake Lions Club
Canyon Lake Little League
City of LE River Walk dedication
Elsinore HS Girls Golf Team
Elsinore Middle School
Farm POA
Mission Trail Library
St. James Catholic Church
$100 and 10 cases of water
$100 and 6 cases of water
10 cases of water*
3 cases of water*
10 cases of water
10 cases of water
15 cases of water
6 cases of water
10 cases of water*
4/3/2012
Item #1.
-11-
2011 Sponsorships
June
Canyon Lake Car Club
EDC of SW Riverside County
Elsinore First assembly church
EHS golf clinic
Glory Church
United Way Inland Valley
Voodoo Girls softball
10 cases of water
10 cases of water*
30 cases of water
10 cases of water
15 cases of water
30 cases of water
$100 and 5 cases of water
July
Canyon Lake Chamber of Commerce
Cottonwood Canyon Elem School
Elsinore High School football booster
Elsinore Valley Thunder Booster
LEUSD Staff development day (interim approval)
Lakeside Cheer
Luiseno PTA
Riverside Recovery Resources
Salvation Army
$100
30 cases of water
$100 and 20 cases of water
$100 and10 cases of water*
30 cases of water
$100 and 10 cases of water
10 cases of water
30 cases of water
$150
August
Caring for Kids
Cub Scout Pack #562
Elsinore High School ROTC
Elsinore High School Volleyball
Elsinore Valley Pregnancy Resource Center
Lakeside High School Football boosters
Temescal High School Football Boosters
Temescal Canyon High School Volleyball
Terra Cotta Middle School Band Boosters
$300
10 cases
20 cases
$150
20 cases
$100 and 15 cases
$100 and 15 cases
$100 and 15 cases
20 cases
September
American Cancer Society
Caring 4 Kids
Girl Scout Troop (Leader: Janette Ballberg)
Elsinore High School Band Boosters
Lake Elsinore Citizens Corps
Lake Elsinore Girls Softball
Lakeside High School
Race for Humanity
Railroad Canyon Elementary
Riverside County Mead Valley Health & Safety Fair
Rotary Club of Lake Elsinore
Student of the Month (LE and Murrieta)
Temescal Canyon High School Marching Band
Temescal Canyon High School- Titan Cheer
Tuscany Hills Elementary PTA
30 cases
6 cases *
10 cases*
$150/ 10 cases
30 cases
15 cases
10 cases
20 cases
20 cases
15 cases
15 cases
8 cases *
30 cases
20 cases
30 cases
4/3/2012
-12-
Item #1.
2011 Sponsorships
October
Boy Scout Troop #2011
EVMWD Staff Event
Lake Elsinore Chamber of Commerce
Planet Youth
Quest Alliance Church
Santa Rosa Plateau
Wild & Crazy Golf Tournament (Wildomar Chamber)
Temescal Canyon Wrestling Team
Unity Parade
3 cases*
3 cases*
6 cases*
10 cases*
15 cases
3 cases* & 12 cases
3 cases*
30 cases
30 cases
November
Lake Elsinore Princess Foundation
Lake Elsinore Rotary Dance Event
Lake Elsinore USD- Friendship & Autism Club
Lake Elsinore/ Wildomar Elks Lodge 2591
Original Christmas Tree Lane Committee
December
No Requests
* Staff Approved
4/3/2012
Item #1.
-13-
$100
5 cases*
12 cases
15 cases/ $200
$150
2012 Sponsorships
January
City of Lake Elsinore- Extreme Clean
Cub Scout Pack 30
Lake Elsinore Historical Society
Rotary Club of Wildomar
Temescal Canyon HS Career Center
Withrow Elementary
30 cases
10 cases
10 cases
10 cases
10 cases/ $100
8 cases
February
Assistance League of Temecula Valley
Community Outreach Ministry
Canyon Lake Jr. Women’s Club
Canyon Lake Lion’s Club
Canyon Lake Women’s Club
Lake Elsinore Little League
Ronald Reagan Elementary
Southwest Riverside County Assoc. of Realtors
Temescal Canyon High School Grad Night
Unity in the Community 5 K
Wildomar Senior Living/ Riv Co Advisory Council
$100
$150
6 cases
6 cases and $100
8 cases
$200 and 10 cases
20 cases
$150 and 10 cases
$200
30 cases
10 cases
March
Animal Friends of the Valley
California Family Life Center/ Planet Youth
Canyon Lake Middle School 8th Grade Dance
Elsinore Women’s Club (Garden Show)
Elsinore Women’s Club (Art Show)
Handbell Musicians of America
Lake Elsinore Storm Booster Club
Lake Elsinore USD Food Services
Lake Elsinore USD Graduations
Lake Elsinore Valley Education Foundation
Rosetta Canyon Community Association
Sycamore Academy of Science and Cultural Arts
Wildomar Elementary
5 cases
10 cases
10 cases
$150
$150 and 10 cases
9 cases
30 cases
30 cases
120 cases
$150 and 5 cases
15 cases
10 cases
30 cases
April
Caring 4 Kids
Elsinore High School Golf Club
3 cases*
10 cases*
* Staff Approved
4/10/2012
-14-
Item #1.
Elsinore Valley Municipal Water District
Sponsorships
FY 2008 - 2009
FY 2009 - 2010
FY 2010 - 2011
Beginning Reserve Account Balance
Additions
Expenditures
$
3,266
12,690
(7,400)
$
8,556
11,186
(6,330)
$
13,412
17,044
(6,940)
Ending Reserve Account Balance
$
8,556
$
13,412
$
23,516
$10,000
FY 2011-12 Budget Sponsorship
July Expenses
August Expenses
September Expenses
October Expenses
November Expenses
December Expenses
January Expenses
February Expenses
March Expenses
Total Expenses: (see spreadsheet)
Remaining Budget
1,800
900
100
450
100
900
$
(4,250)
5,750
Beginning FY 2012 Reserve Balance
23,516
Transfer to Reserve
Advertisement for Unclaimed Funds
13,536
(2,160)
Net Available Sponsorship Balance
$
40,643
Note:
Any Expenditures in excess of the budgeted amount will be funded from reserves.
(1) See Attached Schedule for Detail of Expenditures
4/10/2012
Item #2.
-15-
LEGISLATION, CONSERVATION &
OUTREACH COMMITTEE
DISCUSSION OUTLINE
Date:
April 25, 2012
Originator:
Bonnie Woodrome - Public Affairs
Subject:
SPLASH INTO SPRING OUTCOMES
OUTCOMES
BACKGROUND AND RECOMMENDATION
After evaluating the information, we have compiled the final outcomes of the 'Splash Into
Spring' event hosted at EVMWD on March 31, 2012. Please see attachments for details.
ENVIRONMENTAL WORK STATUS
N/A
FISCAL IMPACT
Attachments:
Splash Into Spring Outcomes
-16-
Item #3.
Item #3.
Summary of Event
The Splash Into Spring event took place on March 31, 2012.
Representatives: Home Depot, Lowe’s, City of Lake Elsinore, LESJWA, Elsinore High School Solar Cup, Western
MWD, Diamond Valley Lake (display only), & Master Gardener Sheila Butler.
Visits from The Storm’s Thunder Dog & LESJWA’s Bessie the Bass
EVMWD booths, displays, activities & tours included: Conservation & Meters, Leak Detection, Salt Display,
SCADA Demo, Vactor Truck & Video Van, Backhoe and other large equipment, Regional WWTP tour, Seymour
Robotic Camera
EVMWD Children’s activities included: Leak Detection, Leaking pipe, Basketball Pipes, Metal Medallion Hunt,
color a Phinneas hat, Float A Boat Density Activity, Scavenger Hunt, Water Cycle Bracelets, Balloon Animals, Water Conservation and Mighty Microbe Tattoos, Face Painting
Other: Info Booth, Food and Bottled Water
-17-
Volunteers: EVMWD Staff, EVMWD Family Members, Lakeside High School Interact Club and other Lakeside High
School Students
Actual Costs- $6568
Worth Noting
Attendance: 478
Volunteer Participation: 65
Scout Participation– 25 badges were handed out.
Survey Participation– 150 completed
What we would like to see next year:
Waste Water Tour
Additional Displays and Demos
-18-
Storyboard/ Narrative display at the entrance to the Add more partners and focus on their
Waste Water Tour. Have someone up front to
water usesdiscuss the tour and what patrons will see.
Local Pump Companies
More “samples” on the tour
Industrial Waste
Script the tour throughout, rather than waiting for
Water Quality Pretreatment
stops to allow for shorter tours
Backflow
Have all people face inwards on the trailer to see
Meters
the plant
Engineering
Edison
Gas Co.
Sheriff– Working with EVMWD
Solar Power
Item #3.
Fire Dept– Hydrants
Hydrant Theft
Bike Trail
Other
Better Parking/ Disabled Parking Signage
Figure out a way to get Explorers to get involved, as they were not interested
this year.
Add “Staff volunteer” and “volunteer” to t shirts to signify that it’s not costing
the rate payer.
Add tables/ chairs for eating/ resting
Have EVMWD pens for survey
Have vendor assess the amount of food more accurately, so that more can be
purchased in a timely fashion
Hire one more Balloon Artist
Have SCADA Demo outside next year?
Item #3.
150 Surveys were completed at the Splash Into Spring event
-19-
Event Photos
-20-
Item #3.
Item #4.
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Item #4.
Item #4.
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Item #4.
Item #4.
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Item #4.
Item #4.
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