agenda - Town of Wasaga Beach

Transcription

REGULAR MEETING OF COUNCIL
AGENDA
Tuesday, May 26, 2015 at 7:00 p.m.
Council Chambers
1.
CALL TO ORDER
2.
DISCLOSURE OF PECUNIARY INTEREST
3.
ADOPTION OF MINUTES
a) Minutes of the Regular Meeting of Council held, Tuesday, April 28, 2015
b) Minutes of the Special Meeting of Council held, Monday, May 11, 2015
4.
DEPUTATIONS, PRESENTATIONS, PETITIONS & PUBLIC MEETINGS
a) Val Dickson - Wasaga Beach YMCA and Town Partnership update
b) Warden Marshall & Terry Talon, General Manager of Social & Community
Services, County of Simcoe – Affordable Housing & Homelessness Prevention
Strategy
c) Sue Bragg - Collins Barrow, SGB LLP – 2014 Wasaga Beach Financial
Statements
Recommendation: That Council receive the 2014 Consolidated Financial Report, for
information.
5.
UNFINISHED BUSINESS – None
6.
CORRESPONDENCE – Received for Information
a)
Simcoe Muskoka District Health Unit West Nile Virus Program Planning
2015
Recommendation: That Council receive the correspondence from the Simcoe Muskoka
District Health Unit West Nile Virus Program Planning 2015, for information.
b) County of Simcoe, Notice of Funding Commitment Trails Connecting
Communities Program 2015 – Carly Patterson Trail Extension
Recommendation: That Council receive the County of Simcoe, Notice of Funding
Commitment Trails Connecting Communities Program 2015 – Carly Patterson Trail
Extension, for information.
CORRESPONDENCE – Requiring Action - None
CORRESPONDENCE – Referred - None
Council – May 26, 2015
7.
Pg. 2 of 3
COMMITTEE, BOARDS & STAFF REPORTS
a)
Committee of the Whole – April 28, 2015
Recommendation: That Council adopt the Committee of the Whole Report dated April 28,
2015 as circulated, and approves all actions contained therein.
b)
Committee of the Whole – May 7, 2015
Recommendation: That Council adopt the Committee of the Whole Report dated May 7,
c)
Recommendation: That Council adopt the Committee of the Whole Report dated May 12,
d)
Public Works Committee – May 20, 2015
Recommendation: That Council adopts the Public Works Committee Report dated May 20,
e)
General Government Committee – May 20, 2015
Recommendation: That Council adopts the General Government Committee Report dated
May 20, 2015 as circulated, and approves all actions contained therein.
f)
Community Services Committee – May 21, 2015
Recommendation: That Council adopts the Community Services Committee Report dated
May 21, 2015 as circulated, and approves all actions contained therein.
g)
Development Services Committee – May 21, 2015
Recommendation: That Council adopts the Development Services Committee Report
dated May 21, 2015 as circulated, and approves all actions contained therein.
h)
Recommendation: That Council adopts the Committee of the Whole Report dated May 21,
i)
Accounts – April 1-30, 2015
Recommendation:
$2,251,294.88.
That Council approves the April 2015 Accounts in the amount of
8.
NOTICES OF MOTION – None
9.
MOTIONS – WHERE NOTICE HAS BEEN PREVIOUSLY GIVEN - None
Council – May 26, 2015
10.
Pg. 3 of 3
BY-LAWS AND CONFIRMATORY BY-LAW
a)
A By-Law to Authorize the Construction of Robinson Road Between 58th
Street and Violet Street (Referred to as “Phase 2” of the Development
Servicing Area), as a Local Improvement Under The Provision of the
Municipal Act, 2001
b)
A By-Law to Authorize the Street Name Change of Powerline Road to
Veterans Way and to name Parkette to Peacekeepers Park
c)
A By-Law to Amend Town of Wasaga Beach Comprehensive Zoning By-Law
No. 2003-60, As Amended (Pine Valley Homes (Wasaga Heights) – Pt. Lot 2,
Conc.15)
d)
A By-Law to Adopt a Stop Sign Installation Policy
e)
Confirmatory By-Law
11.
CALLING OF COMMITTEE MEETINGS
12.
QUESTION PERIOD
“A fifteen (15) minute session wherein persons in attendance at the Regular Meeting
of Council have an opportunity to raise questions pertaining to items that were dealt
with by Council on the evening’s Agenda.”
14.
ADJOURNMENT
THE CORPORATION OF THE TOWN OF WASAGA BEACH
MINUTES OF THE REGULAR MEETING OF
TOWN COUNCIL
Held Tuesday, April 28, 2015 at 7:00 p.m.
In the Council Chambers
PRESENT:
1.
B. Smith
N. Bifolchi
R. Anderson
S. Bray
R. Ego
B. Smith
S. Stockwell
Mayor
Deputy Mayor
Councillor
Councillor
Councillor
Councillor
Councillor
G. Vadeboncoeur
T. Nicholson
P. Archdekin
C. Castator
D. Henry
CAO
Clerk
Deputy Clerk
MLEO
HR Coordinator
CALL TO ORDER
Mayor Smith called the meeting to order at 7:00 p.m.
2.
Councillor Bray declared a Pecuniary Interest with respect to General Government of April
22, 2015 Item 5c Farmers Market as she is a potential vender and cheque #17715 payment
to her business and will vote on all other matters.
Councillor Bray declared a Pecuniary Interest with respect to Committee of the Whole of
April 21, Item 5d) Grant to Wasaga Beach Rotary as she is a member and will vote on all
other matters.
Councillor Bray declared a Pecuniary Interest with respect to Community Services
Recreation cheque register PAP dated 03-31-2015, for a $45 purchase from her business.
Councillor Anderson declared a Pecuniary Interest with respect to the In Camera property
acquisition due to a business relationship.
Council – April 28, 2015
3.
Pg. 2 of 23
ADOPTION OF MINUTES
a) Minutes of the Regular Meeting of Council, plus the holding of one Public
Meeting held, Tuesday, March 24, 2015
MOVED BY R. EGO
SECONDED BY N. BIFOLCHI
RESOLUTION NO. 2015-04-01
RESOLVED THAT the Minutes of the Regular Meeting of Council, plus the holding of one
Public Meeting held Tuesday, March 24, 2015 at 7:00 p.m. in the Council Chambers, are
hereby adopted as circulated.
CARRIED
4.
DEPUTATIONS, PRESENTATIONS, PETITIONS & PUBLIC MEETINGS
a) Cameron Castator - recognized for completion of his CMM II Municipal
Law Enforcement Executive Accreditation
Mayor Smith read the letter received from the Ontario Municipal Management Institute
recognizing and awarding Municipal Law Enforcement Officer, Cameron Castator, his CMM
II Municipal Law Enforcement Executive designation. Mayor Smith invited Mr. Castator to
the table and the Mayor acknowledged his CMMII Municipal Law Enforcement Executive
Accreditation. A photo was taken and a round of applause was given.
b) The following residents addressed Council with respect to the proposed
purchase of seven beach front properties:
Mayor Smith advised that this was not a public meeting and to please refrain from asking
questions of staff or Council. Questions can be asked at the end of the meeting during the
Question Period. Council wanted to get this information out to the public and some people
have come forward to voice opinions and Council wants to be as transparent as possible.
Mr. John Botelho
Concerns and ideas for beachfront and beach; what is the hurry to buy properties when you
have mentioned the owner would only sell to the Town. Have you done inspections to
bring the up to code, EA`s for asbestos and mold; buying as is; once property acquired is
the Town tendering for an outside property manager; hoping for three bars open for the
long weekend. It was mentioned one bar will be opened; as a former bar owner and land
owner he knows the laws and questioned if the original license will be obtained from the
owner, is the license for free or for a fee or new application done by the Town; will you
guarantee today a transparent leasing process so that everybody has an opportunity to rent
there; suggest the Town use a two tier lease one price for high season and another for low
and open year round; stores and good restaurants at beachfront where locals and tourists
would enjoy while watching the sunset on the beach; lots of older couples in Town and can
see them just looking over the beach at the sunset; attract tourists all year round; stores
adapted to season changes to give business to hotels and other businesses all year round.
If investing in properties will have to invest in programs for the beach activities such as
Volleyball, Wakestock, Chin picnic, flea markets; is there a plan in place with proposal of
land and does Council have a plan. Suggested a contest and invite all designers across
the world to design a first class beach front resort to accommodate businesses, restaurants
Pg. 3 of 23
etc. with designers presenting designs to be voted on by Town residents by looking at
displays. Voting by ballot for the best design and best designer paid to implement it. If the
Town needs more land it can expropriate land at market value; you ran on the basis that no
taxes would be raised and there are between $25-30M in reserves; when deal was made
public, it was noted that 50% is supposed to be from reserve as down payment and 50%
from TD; 13.8M is price tag of property; why does the agenda minutes posted online show
financial details as the whole amount being mortgaged. Technically to pay back in 25
years an extra $8M is what it will cost. Fixed loan 25 years; you can sell properties for loss
or gain and still pay 25 year loan. $300,000 not enough to bring improvements to building;
in the explanatory note it indicates that it’ll be six years paying a 4.3% tax increase plus mill
rate and they don’t come down. Any future project will increase taxes. Be honest this deal
the way it sits is not good for homeowners. It is geared towards business owners. 10%
taxes are from businesses and not all will benefit from this 90% taxes from homeowners;
where is the benefit. In reality the Town has power over all properties you can say yes or
no to any project it doesn’t matter who owns property. Mayor and Council has last vote.
Thanks for listening.
Mr. John McCartney
53 Bush Crescent - April 21 there was a vote to spend $13.8 M. He sent a letter to
Wasaga Sun congratulating Council for creating a Director of Economic Development and
Tourism position. This position was created to be responsible planning and implementing
economic development and tourism and retention of existing businesses. It might take time
to fill the position; the people have been blindsided by Council on April 21 before Economic
Development was reorganized. On the local radio you stated that certain staff, CAO,
Treasurer and CBO was consulted on issues of the properties in question. He has not seen
any evidence or fully documented staff report for Council for consideration regarding the
land purchase. He has checked minutes and agendas to no avail. Does such a report
exist; if no such report exists on what basis did the majority of Committee of the Whole vote
in favour of this purchase. Other major projects such as roads and bridge widening,
RecPlex, beach 1 and 2 all were open to input from public and Town staff prior to
proceeding. If no fully documented staff report how he as a taxpayer can know that full due
diligence and not just perspective renters has been conducted for the property. He has
concerns with major repairs; what are the costs; are there any liens; and other legal issues.
Social side is it ethical for the Town to be in competition directly or indirectly with local
entrepreneurs; do not recall issue or costs being discussed in budgets; where is the
transparency; what`s the rush; moving too fast resolves in costly mistakes; is opening two
or three bars our top priority; should Council not focus on family oriented activities at the
beach for the majority of tourists and residents; he has read the Town’s mission statement
found on the Town’s web site. Thanks for listening and hopes the right decision is taken by
Council by the end of this meeting.
Mr. Derek Van Dyk
1239 Mosley St. - Mr. Van Dyk advised that he purchased in 2012 as a residence and
business. His concerns are the same as other speakers; he indicated that he is a developer
stating that there are no numbers as to how much you will lose every year and the costs
each year; doesn`t see a business plan; he felt it was being rushed and there are a lot of
creative ways a deal could be put together. It was in receivership and it is a white whale; a
losing proposition that only generating 3-4 months of income; how long will it take to
change around; rather than purchase the property, should have a lot of marketing and
Pg. 4 of 23
promotion; Wasaga Idol and a real estate purchase will not do this; lease for a year with
the option to purchase; this is being rushed and the Town should vote on this; it’s a major
cost at $13.8 million which will grow dramatically; maintenance and services that is
required; the buildings are in dire straits and need severe work. Thanks for the time.
Mr. Reg Guadagno
He has lived in Wasaga Beach 45 years and been in business 25 years. Town has a vision
they want to bring it back and that takes a long time to get out of this rut; he went around
town and talked to neighbours and businesses and a lot were unaware that this was taking
place tonight due to the very little publicity, unless you follow really close what Council is
doing; he reiterates what was said; Council is rushing this; the people didn’t elect Council
to go into the booze business; has the owner paid up everything and put Town back in level
playing field; not opening for whatever reason is the owners’ business; Council is forcing
the situation and overpaying for properties that are in disarray and need work and no
guarantee they will succeed; it takes six to seven years to get bars on its feet and they
can’t; the Beach still has a stigma to it since fire seven years ago; this was done in such a
haste; a lot of people are not happy; retirees water bills have doubled, taxes increased and
there is a slush fund; if this venture is not successful, Council will not be on the hook, it will
be the taxpayers; it’s a gamble; get approval from the Towns people; you have a vision but
need a different perspective; take a second look at what people really want who pay the
bills; a $6M mortgage and the liabilities; when bars open Friday and Saturday nights is it
chaotic and extra officers are needed to control - that is not family oriented. We need a
hotel; Sauble Beach is having record years; Grand Bend record years; something going on
there that is not here, spend the money to promote the beach; the properties are in
receivership and nobody is standing in line to buy them; a relation of the previous owners
jumped in to buy them; tourists now come as day timer’s rather than stayers; it is very
expensive to stay here and in old cabins; he would like to see a main drag; lower taxes to
promote someone to build here; he wishes Council would take a second look and allow the
people to have more say in what is going on here. Thanks for your time.
Mr. Steve Anthony
There has not been an open meeting when tax dollars are going to be spent; how will tax
payers benefit from the purchase of these lands; will this land purchase cause our property
taxes to increase; who will be burdened by the interest and repayment of loan; these are
questions you are not answering, Have a good evening.
Mr. Bill Barnes
He has lived here all his life, 44 years; his parents have owned Cedar Grove for 70 years;
the Town should not purchase these lands; there are other buyers for it - his family being
one; the buildings are in receivership and there is no dealing with receivers as they tried
and it went back to Dov Levy’s family members and they purchased it. Now they will pass
it to the Town without allowing investors to buy it. There are others willing to buy it and the
last Council turned it down; this is not fair to the tax payers when there is somebody else
that would take the gamble, like himself.
Pg. 5 of 23
Ms. Danielle Falardeau
She fails to understand the reason there is not a period assigned for the majority of
taxpayers to get on board with the purchase, not negotiate the offer to purchase and now to
have a meeting; it is an evident assumption by Council that all residents would be on board
and not mind this expense; public media have this as complete and it is not transparent;
newspapers talk of more services and a new arena; we will need to borrow money again;
she directed questions on the purchase directly to Deputy Mayor Bifolchi and received
answers directly; only answer that she is uncomfortable with is why do we have property
standards and why By-Laws are not applied fully; there are minimum standards applied
throughout; if applied throughout, Wasaga Beach would be beautiful and bring positive
comments; whatever the decision on this vote you were elected by us; she is neutral and
will go with the majority vote and if it costs, taxes will go up if you want more services;
whatever we want; that land has been an issue for 50 years; everybody has an opinion on
how to fix it and what to do. If we have the money and you buy it; tear the old buildings
down. Land is an asset; the beach created the Town and built the Town; forget the bars bull dozer them down and make it an asset; we can strut our stuff and say we own this.
Mr. Jamie Anderson
Has owned 17 Main Street since 2002; has seen tourism decline year after year; Beach
Area 1 and the buildings are an integral part of tourism; congratulations to Council who
voted in favour to pursue this purchase; year after year it has been left to developers to
neglect and this is an incredible opportunity to take back the beach; Wasaga Beach is at a
crossroads and we can do same thing - complain, see continued decline; or spearhead a
turn around and ensure we have the lands to make changes. Wasaga Beach residents
voted overwhelming for change. History will look back at the best decision the Town ever
made.
Ms. Shirley Beere
Lives on Dyer Drive and is representing the Wasaga Beach Business Association; for
seven years businesses and residents have been held hostage. There is no pride in
crumbling buildings, unrented spaces and weeds. She suggested this has severely
affected Wasaga Beach and business; tourism dollars are badly needed for prosperity for
the Town; Council has an opportunity to control destiny and the Wasaga Beach Business
Association firmly stand behind the decision to buy the beachfront properties. Thanks for
the efforts to purse an opportunity that will bring change to Wasaga Beach.
Mr. Troy Vaine
He supports the Town buying main end beachfront properties. He has over 31 years of
experience and has owned beach front and riverside property. He believes real estate is
the best investment especially waterfront real estate; with the purchase, the tourism
industry can survive in Wasaga Beach; we rely on tourism for success for jobs for local
people and our and children’s future. The Town purchasing the properties is the next best
thing to getting a casino here. Thanks for the efforts to move Wasaga Beach forward with
this main end purchase.
Pg. 6 of 23
Mr. Terry & Mrs. Kathy Cantin
They don’t envy Council’s position; you are mandated to move the Town forward in the
best progressive strategy that has come in years and an increase of $20-30 dollars is
worth everything.
Mr. Stan McEwen
Lives on Meadowlark and has been a resident for 40 years and had businesses at the main
end; not having last year’s income and business plan, heard the management may be
same as last year; he is listening to the analysis; Wasaga Beach needs three major
attractions to draw people as all we have is a beach; the purchase is $13.8M; appraisal
$12.2; tourism down; high repair costs; taxpayers we will lose; Town’s minimum
beautification is not very good; we need to do something but buying land isn’t it; we should
be looking at marketing what we are trying to draw; we want families. The Ministry in that
day took out hundreds of cottages and we lost our base in that respect; need business to
bring back families if that is what we are looking for; spending money on a property unless
grand plan to bring back; been declining since they took out the cottages; business left
town. So many parking lots; since the fire nothing has been done; need to do something
more than just buy land.
Mr. Alexander Stone
He is excited to hear that we want to buy a gold mine spot that is the face of Wasaga
Beach; there is talk of taxes being raised and afraid of development that has been
stagnating; Wasaga Beach is his new 30 and it is good to see a lot of people in support
and against.; this is a good way to bring the community together; he has seen more
discussion in the last few weeks over this than anything in the last 20 years. Buying the
property and continuing discussion with the public as people want to see it the same as it
use to be; others don’t; the way we progress is left to be seen; go for it take it over; get
input; bring the community together as a start; not the end. A downtown would be nice to.
Thanks.
Mr. Glen Bailey
He is known as the great letter writer and heard talk of no notice given; Council typically
with real estate deals make it known 12 noon on Monday for a Tuesday Council meeting;
we have had 10 days; and to suggest that most of the people don’t know about it is
inaccurate; what’s wrong with them; the Mayor has been on the news radio station and
been asked questions; he answered all questions and the people voted for change; this
Mayor received a landslide victory because most of us were fed up and the disgusting
mess at beach front; what is the cost that is a good question and fair question; what is the
cost of doing nothing; the MNR collects visitor stats and the Town does not; it should start
to pay attention; in 2002 2.4M visitors; 2007 fire 1.7M; problem deeper than fire; 2014 1M
visitors; down 1.4M visitors to town; 10M visitors we have lost since 2000; lost revenue to
the economy because the Town has done nothing in three previous Council terms; we
elected Council to change things; it is refreshing to want people to take control; you can’t
control what you don’t own; congratulations to the four Council members for holding up
election promise for change; you are thinking out of the box and it is recognized. Thank
you.
Pg. 7 of 23
Mr. Nick Ciccagione
Not in attendance
Mr. Richard Marcalini
Not in attendance
Chamber of Commerce Board of Directors Representative
Danielle Blanchard, Vice President, advised that she was attending on behalf of the
President Ehab Masad who is unable to attend and read a letter from him concluding that
the Chamber backs and supports Council’s decision.
Mr. Gary Cerantola
As a private citizen and chair of the Wasaga Beach Short Film Festival he supports this
effort; he has a group that want to do something with the purchase; a non-profit
organization for social enterprise for the Wasaga Beach Short Film Festival with Wasaga
Community Theatre to tap into grants and funding to raise funds for culture using the lower
level of Dardenella for the multi culture performing arts, if approved by the Town, would
take it on as a mission. They see it as a way to stimulate the economy. He felt there was a
lot of potential to revitalize the local economy.
Mayor Smith advised that this concludes the registered delegations and with the leave of
Council, allowed others people to speak. The Mayor asked to only come forward if
something had not been said already. If there is something further to say and if Council
supports this we will carry on. By a show of hands Council agreed to open up questions to
the floor.
Mayor Smith invited anyone who wished to speak to come forward.
Mr. Joe Belanger - 16 Fairway Crescent - has lived in Wasaga Beach ten years. This
should be a world class destination and is far from its potential; he got involved in the Blues
Festival Committee to make a great event to move community forward; his concern is the
boomers have driven the economy and lots to come; our community is not winning the war
to get residents to reside here; people are choosing elsewhere and it will take a progressive
Council, which he sees; this is a vision and taking control of our natural vision; it will take
a lot of volunteers and business to move this Town to its potential in the next 3-5 years.
No further residents stepped forward.
The Clerk suggested to the Mayor that, in consideration of the audience, perhaps the
Mayor could seek Council’s permission to move the three By-Law’s dealing with the
beachfront property purchase up on the Agenda so the audience is here while that
happens.
Committee agreed and the three By-Law were moved up on the Agenda.
a)
Pg. 8 of 23
A By-Law to Authorize the Mayor and Clerk to Execute an Agreements
and Documents Regarding the Purchase of Land
(Beach Area 1 Properties)
Deputy Mayor Bifolchi read from a prepared statement. We all agree that we would like to
see Wasaga Beach healthy and prosperous. She completely understands the need to
promote tourism to support of local businesses. However is not supportive of this
purchase. If a thorough due diligence had been completed including consultation with the
public and a proper business plan that included a 5 and 10 year plan with a targeted goal at
the end, then perhaps she could have considered it.
Mayor Smith asked the current owners if they were interested in selling their beachfront
properties to the Town. A letter was received by the current owners on March 16 and now
6 weeks later we are here finalizing this $13.8 million dollar deal. The owners said it was
not their intention to market the properties for sale, but would consider selling to the Town.
There was no need to rush this deal as there are no other buyers. We should be spending
more time to ensure a sound business plan can be had for this venture before tying this
community to years of debt and liability.
The Deputy Mayor continued that normal process would have been this idea circulated to
all department heads for their input. They would have provided both pros and cons to the
purchase and would have brought forward important items for Council consideration. An
experienced municipal Council will tell you that staff`s job is to provide Council with
recommendations so that Council can make the best decision possible based on the
information provided to them. This step was not completed. There is no staff report where
our department heads such as our planners, engineers and others weigh in on the pros and
cons of this purchase. In the past the Town has received more input from staff when we
would a road stub or purchased an empty parking lot.
The option chosen for financing this purchase will not only tie this community to decades of
debt but will deplete the Town`s reserves and after 10 years the tax payers will still owe
$9.4 million. These numbers don`t include what it will cost the Town to deal with the
building deficiencies, do repairs to these buildings, demolitions; accessibility and property
standard requirements. There are a lot of unknown costs, which the Town has not factored
in as of yet. Council hasn`t discussed any future plans beyond the immediate which is to
get control of the buildings with the main focus to get the bars open.
It has been said that this purchase won`t affect any of the future projects that Council may
consider such as a multi-use facility, library or getting our business park going and is not
sure how reserves will cover all desired projects, but we can certainly put the Town in debt
further in order to facilitate this. Emergencies happen and that is what reserves are for, so
if there is an emergency, they are going and the taxpayer will be asked to step up.
The fact that well established developers are willing to sell for roughly what they have
invested into these prime beachfront properties should be a huge red flag for this Council.
Developers don`t walk away from land they can profit from.
For the past couple of years the Town has worked to remove the red tape and make the
currently owned Town beachfront land shovel ready. Once the Community Improvement
Plan is in place both Town and privately owned lands will be ready for development. This
was a new step and the Town is in a position to entice new construction and development
Pg. 9 of 23
on the land that the Town already owns at the beachfront. It would make more sense to dip
our toe in the water and market these lands rather than jump into owning rundown buildings
and the unknown costs associated with them.
Municipalities are in the business of providing services to its residents, not to be in the
business and direct competition with our local business owners, developers or to be
landlords.
The Deputy Mayor further advised that she treats taxpayer`s money the same as it if was
coming out of her own bank account. She grew up in a family business and is in business
herself and would not invest her own money in this purchase.
She suggested we can better serve our business community by budgeting more for events
and promotion of the Town, even tripling the present budget rather than deplete reserves,
getting in debt and becoming landlords of decrepit buildings. This will better serve our
residents as well without the long term risk.
Deputy Mayor Bifolchi advised that she is not supportive of the purchase and requested a
recorded vote.
Councillor Ego commented that this is an exciting time and will support the purchase.
During his election campaign he spoke to a great number of residents and they wanted
change, leadership and something done with Beach area 1.
Councillor Bray could not vote to support this purchase. She was concerned that less than
three months ago this Council voted on its priorities for the 4-year term of Council which
included “review the development plans for the public areas of Beach 1 and the
development proposed for Beach 2” but where there was no mention to investigate or
purchase privately held properties at the beach at that time. Councillor Bray felt this
decision has been rushed and tonight we’re voting to spend $13.8 million dollars without a
business plan or even a shared vision for the properties, for that reason could not support
this motion.
Councillor Smith ran because she wanted to see change; heard over and over again have
to take control of the beach front; we will have control over what is going on, not just three
bars; buying a whole block for future development; former Council did buy lands without
any public consultation; renting one year leases and bringing new businesses to beach;
planning to bring in reasonable rents and we will have a say on what type of businesses we
want there; decision understanding short time frame and one time only offer. As Councilor
based on what they have heard; the best thing they can do to move this town forward is to
buy the beach front property and will support this purchase.
Councillor Anderson advised that he supports the purchase. He has seen the tourist
decline in the last 10 years. Tourism creates jobs and improves the economy and we need
to have control. He supports the purchase as it gives control of tourism and the new
buildings will come.
Councillor Stockwell advised he has heard the pros and cons of this deal and has no
quarrel with those who vote for it and vote against it. Fifty years ago lower level
municipalities looked after hard services; no day care; no lunches for school kids for the
soft services. A healthy municipality consisted of 60% residential and 40% commercial.
Pg. 10 of 23
In Wasaga Beach the residential base makes up 93% of the taxes and industrial taxes are
less than 1% based on industrial land that is vacant. We do not have one industrial
assessment in this municipality. You have to have strong commercial taxes and our
commercial taxes are 5%. It is out of whack. Look down the road 30 years it could be
there won’t be a Wasaga Beach. This Council has to take control of its own destiny. The
only thing we have to offer is the tourist trade and the tourists don`t do a lot for this
community. Tourist numbers have gone down. When you look to the future it will only go
in a downward spiral. We can watch it decay before our eyes or make decisions for our
own destiny. Councillor Stockwell makes no apologies for this purchase. He believes
Beach 1 should be in the ownership of the taxpayers and will then have 72% of Beach 1.
No more excuses, no more studies, it will take time; years and he will not be here when the
jury comes in with the final decision. There is one opportunity to do it and if it is missed
there is not much in the future for this municipality.
Mayor Smith stated we don’t have all the answers but what we have and did receive is a lot
of information. Is it enough. The Mayor agreed with Councillor Stockwell that if we do not
move this Town forward, on which he ran his campaign and was very clear that change
started at the top. He will do everything in his power to make Wasaga Beach a better place
to live work and play, not only for tourists but the citizens of Wasaga beach. There are
rumours out there and many speak to this purchase. The unfortunate part is that many
who spoke do not have all the information that Council or Town staff has. We don’t have all
the information but believe there is enough to make an informed decision on what we are
about to vote on. The Town of Wasaga Beach is not going to be in any business other than
a landlord. We are not going to be in the bar business; t shirt or sunglass or have people
come to Town Hall for a tattoo. The Town will be the landlords and we are hopeful to
generate enough revenue this summer to pay at least the interest and taxes. This summer
will be a very bumpy road. May 14th the deal closes, then the long weekend. The Mayor
will do his best, on behalf of the citizens to move forward to get buildings leased out and
repaired and move the Town forward in positive and sustainable manner. Control is key.
He sat on the other side and wondered why didn’t Council`s do this or that. We have
excellent staff who has led this Council.
Mayor Smith then provided a history of the purchase: January 28th a meeting with himself,
CAO, Dave Grossi and Joseph DiTomasso of Wasaga Beach Developments Inc. They had
asked for a meeting with the Mayor and it was arranged for January 28th. During that
meeting the Mayor told them what was happening to their properties was unacceptable and
can’t continue. The meeting was a one hour meeting and it was very direct. When asked
about leases they made it clear they struggled to get tenants to fill bars and the other
locations. Some leases are in place and indicated several tenants were negotiating to be in
Wasaga Beach; however, in each case triple A tenants walked away from the deal. The
Mayor indicated he asked off the cuff if the properties were for sale and their off the cuff
response was that the properties were not for sale. He was asked if the Town wanted to
buy them and he said no but it was good information to have if approached. He then
received a call on March 10 from Joseph Di Tomasso apologizing for being disrespectful
and flippant in his response to the Mayor`s question. Mr. Di Tomasso advised that based
on the vision of the previous Council they would not put the lands for sale on the open
market. If the Town wished to purchase it they would entertain that. The Mayor advised
that he would have to take that offer to Council and asked the price; $15m was the
response. The told him that he wouldn`t take $15M to Council and asked what they paid
for it. Mr. DiTomasso advised they paid $12.5. Mr. Di Tomasso was invited to send
correspondence to the Town indicating his intentions and he would take it to Council.
Pg. 11 of 23
On March 16 Council received the letter and a Committee of the Whole was called. They
indicated it would be as it, where is. There were several meetings and legal counsel was in
attendance as well as an engineer looked at the buildings with our Chief Building Official.
$12.8 million plus 10% because of revenue generation comes to $13.8M. Council gave
direction to negotiate. The CAO and Mayor met and negotiated a price and from then and
until now we have been in the due diligence period. The Mayor stated he will make no
apologies for how he feels to purchase these properties as he believes the Town should
have purchased them under power of sale 3.5 years ago. It has been said this Council has
not had public consultation. He felt that to negotiate a price publically we would still be
here five years from now. He noted that the previous Councils also purchased property
without any public consultation and notice in the Public Agenda was at noon the day before
they voted on the purchase. The last Council purchased four properties and one beside
the Sports Park and there was no public consultation. Once Council had the price tied
down, we had the media present in order to make the public aware of what we were doing
prior to the vote. We are being as open and transparent as we can given the
circumstances. We are looking towards the next generation. He strongly believed if action
is not taken we will be in disrepair; business is declining; businesses are suffering and
taxes increasing on an annual basis. There is not enough commercial tax base and we
have a responsibility to find as many ways as we can outside of tax payers, to generate
taxes for this community. He spoke to a land purchase in Midland for waterfront property
and the profit they may see.
Mayor Smith further noted that we are looking to purchase the crème de la crème and put it
in the hands of the tax payer and is looking for Council support. He gave his word that
when this deal is done Council will give everything they have to make sure this works in
your favour. Based on property purchases in the past few years, this purchase comes in at
less than $9.00 per square foot. These properties were purchased using reserves and that
is the very thing that many people say we shouldn`t use. The plan is to fully pay back the
cost as this is a business venture. It is our future, our children’s future and our
grandchildren`s future.
Mayor Smith thanked the residents for attending the meeting. It was then;
MOVED BY R. EGO
SECONDED BY R. ANDERSON
RESOLVED THAT a By-Law to Authorize the Mayor and Clerk to Execute Agreements and
Documents Regarding the Purchase of Sale, be received and be deemed to have been
read a first second and third time, passed and numbered No. 2015-32.
Councillor Anderson
Deputy Mayor Bifolchi
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Councillor Stockwell
Yea
Yea
Yea
Yea
Yea
Nay
Nay
CARRIED
b)
Pg. 12 of 23
A By-Law of the Corporation of the Town of Wasaga Beach to Authorize
the Submission of an Application to the Ontario Infrastructure and
Lands Corporation (“OILC”) for Financing the Land Purchase of
Beachfront Properties as Authorized Under By-Law #2015-xx; to
Authorize Temporary Borrowing from OILC to meet Expenditures in
connection with such works; and to authorize Long Term Borrowing
from OILC for such works through the issue of Debentures
(Financing Beachfront Properties)
MOVED BY B. SMITH
SECONDED BY R. EGO
RESOLVED THAT a By-Law of the Corporation of the Town of Wasaga Beach to Authorize
the Submission of an Application to the Ontario Infrastructure and Lands Corporation
(“OILC”) for Financing the Land Purchase of Beachfront Properties as Authorized Under
By-Law No. 2015-32 to Authorize Temporary Borrowing from OILC to meet Expenditures in
connection with such works; and to authorize Long Term Borrowing from OILC for such
works through the issue of Debentures, be received and be deemed to have been read a
first, second and third time, passed and numbered No. 2015-33.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
c)
Yea
Yea
Yea
Yea
Yea
Nay
Nay
CARRIED
A By-Law to Authorize the Mayor and Clerk to Execute a Financial
Agreement with the Toronto Dominion Bank
MOVED BY R. EGO
SECONDED BY B. STOCKWELL
RESOLVED THAT a By-Law to Authorize the Mayor and Clerk to Execute a Financial
Agreement with the Toronto Dominion Bank, be received and be deemed to have been
read a first, second and third time, passed and numbered No. 2015-34.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Yea
Yea
Yea
Nay
Nay
CARRIED
Pg. 13 of 23
Mayor Smith called for a ten minute break 8:55 p.m.
Council reconvened at 9:05 p.m.
5.
6.
CORRESPONDENCE – Received for Information
a)
NVCA 2015 Municipal Levy
MOVED BY N. BIFOLCHI
SECONDED BY R. EGO
RESOLVED THAT Council does hereby receive the correspondence from the NVCA with
respect to the 2015 Municipal Levy, for information.
CARRIED
b)
Nottawasaga River Crossing Class Environmental Assessment
Notice of Completion of Environmental Study Report
MOVED BY B. STOCKWELL
SECONDED BY R. EGO
RESOLVED THAT Council does hereby receive the Ainley & Associates Limited
Nottawasaga River Crossing Class Environmental Assessment Notice of Completion of
Environmental Study Report, for information.
CARRIED
CORRESPONDENCE – Requiring Action
a)
National Youth Week in Canada
MOVED BY B.STOCKWELL
WHEREAS recreation benefits individuals, families, neighbourhoods and communities and
the Town of Wasaga Beach provides high quality programs and leisure opportunities for
residents to lead healthy, active lives through recreation and to make our community a
great place to live, work and play; and,
WHEREAS there is an increasing interest in intentional youth development through
recreation in Canada that is founded on a substantial and growing body of research to
support the role of recreation in the positive development of youth. Canadian youth are
often unrecognized for the valuable contributions they make to communities and Canada’s
social, economic and civic landscape. Meaningful youth engagement through recreation
emphasizes access, equity and social justice and leads to positive youth development; and,
Pg. 14 of 23
National Youth Week reminds us all of the valuable contributions that recreation and parks
can make to youth development and that youth can make to community development.
National Youth Week is endorsed by the Canadian Parks and Recreation Association and
the network of agencies and individuals committed to the positive development of youth.
THEREFORE in recognition of these benefits and values and to provide a focal point within
the year for increasing awareness, the Town of Wasaga Beach, does hereby proclaim May
1 – 7, 2015 as National Youth Week.
CARRIED
b)
Emergency Preparedness Week
MOVED BY B. SMITH
RESOLVED THAT Council does hereby proclaim the week of May 3-9, 2015 as
Emergency Preparedness Week in the Town of Wasaga Beach coinciding with Public
Safety Canada’s National Emergency Preparedness Week.
CARRIED
c)
National Access Awareness Week
MOVED BY R. EGO
WHEREAS approximately 1.85 million Ontarians, which represent approximately 15.5 per
cent of the population, have some form of disability and as the development of some form
of disability increases with age, there is a need for greater awareness, understanding and
recognition of their needs, capabilities and potential;
AND WHEREAS National Awareness Week is an opportunity to remind us to double our
efforts to achieve our goal of become an accessible municipality by eliminating the barriers
to facilities, services, programs and workplaces;
AND WHEREAS the daily lives of people with disabilities are adversely affected by the
barriers that exist in the environment, employment, public transportation, housing,
recreation and communication;
AND WHEREAS the Town of Wasaga Beach Council is innovative and caring, and
committed to being responsive to the needs of all people, and recognizes the diverse
needs of residents and visitors and responds by striving to provide facilities and services
that are accessible to everyone;
AND WHEREAS the Town of Wasaga Beach Council is committed to becoming an
inclusive municipality in which all persons with disabilities can exercise their civil, political,
social and cultural rights on an equal basis with other persons and ensuring that everyone
has the right to live in conditions of dignity, respect, independence and peace;
Pg. 15 of 23
NOW THEREFORE in recognition of the importance of raising awareness and accessibility
in our community and ultimately, promote full participation for people with disabilities, the
Town of Wasaga Beach does hereby proclaim May 31 to June 6, 2015 as “National
Access Awareness Week” and encourage everyone to support equality of access,
opportunity and outcomes for persons with disabilities.
d)
Air Cadet Tag Days
SECONDED BY B. SMITH
CARRIED
RESOLVED THAT Council does hereby acknowledge the 714 Air Cadet Squadron held
Tag Days on Saturday April 25 and Sunday April 26, 2015 at various retail locations around
Town.
CARRIED
7.
COMMITTEE, BOARDS & STAFF REPORTS
a)
Committee of the Whole – March 31, 2015
Mayor Smith spoke to the highlights; Councillor Anderson requested that the motion to refer
the mobile payment parking program Res. No. 2015-11-04 be referred back to staff for
further review. It was then;
MOVED BY R. ANDERSON
SECONDED BY R. EGO
RESOLVED THAT Council refers the March 31/15 Committee of the Whole Resolution No.
20105-11-04, regarding the Mobile Payment Parking Program, back to staff for further
review and report to Committee for consideration.
MOVED BY R. EGO
CARRIED
RESOLVED THAT Council does hereby adopt the Committee of the Whole Report dated
March 31, 2015 as circulated, and approves all actions contained therein, as amended.
CARRIED
b)
Mayor Smith spoke to the highlights and it was then;
MOVED BY B. SMITH
SECONDED BY R. EGO
Pg. 16 of 23
April 07, 2015 as circulated, and approves all actions contained therein.
CARRIED
c)
Mayor Smith spoke to the highlights of the meeting. Councillor Anderson requested that
Resolution No. 2015-13-05 with respect to grants be referred back to staff. Councillor
Smith noted there has been some discussion with having staff meet with Council and
review those being considered. The CAO advised that there has been an internal
discussion in terms of process and the Grants Review Committee will bring forward a
process on which to go forward. It was then;
RESOLUTION NO 2015-04-14
RESOLVED THAT regarding Resolution No. 2015-13-05 of the April 21/15 Committee of
the Whole meeting, Council refers Item 5d) – 2015 Municipal Grants Requests back to staff
for further review.
CARRIED
April 21, 2015 as circulated, and approves all actions contained therein, as amended.
CARRIED
d)
Public Works Committee – April 22, 2015
Councillor Stockwell spoke to the highlights and it was then;
RESOLVED THAT Council does hereby adopt the Public Works Committee Report dated
April 22, 2015 as circulated, and approves all actions contained therein.
CARRIED
e)
General Government Committee – April 22, 2015
Councillor Anderson spoke to the highlights and requested that the Street Circus motion
#2015-04-13 be amended from Saturday to Sunday. It was then;
Pg. 17 of 23
RESOLVED THAT Council amends the April 22/15 General Government Committee Res.
No. 2015-04-13 that the Street Circus event be held on Saturday, August 1/15 and Sunday
August 2/15.
CARRIED
MOVED BY R. EGO
RESOLVED THAT Council does hereby adopt the General Government Committee Report
dated April 22, 2015 as circulated, and approves all actions contained therein, as amended.
CARRIED
f)
Community Services Committee – April 23, 2015
Councillor Ego spoke to the highlights and it was then;
MOVED BY B. SMITH
RESOLVED THAT Council does hereby adopt the Community Services Committee Report
dated April 23, 2015 as circulated, and approves all actions contained therein.
CARRIED
g)
Development Services Committee – April 23, 2015
Deputy Mayor Bifolchi spoke to the highlights of the meeting and it was then;
MOVED BY N. BIFOLCI
SECONDED BY R. EGO
RESOLVED THAT Council does hereby adopt the Development Services Committee
Report dated April 23, 2015 as circulated, and approves all actions contained therein.
CARRIED
h)
Accounts – March 1-31, 2015
MOVED BY R. EGO
RESOLVED THAT Council does hereby approve the March 2015 Accounts in the amount
of $6,854,481.12.
CARRIED
Pg. 18 of 23
8.
NOTICES OF MOTION – None
9.
MOTIONS – WHERE NOTICE HAS BEEN PREVIOUSLY GIVEN - None
10.
BY-LAWS AND CONFIRMATORY BY-LAW
d)
A By-Law to Establish and Adopt Guidelines for a Historical Significance
and Appreciation Award Programme for the Town of Wasaga Beach
MOVED BY S. BRAY
RESOLVED THAT a By-Law to Establish and Adopt Guidelines for a Historical Significance
and Appreciation Award Programme for the Town of Wasaga Beach, be received and be
deemed to have been read a first, second and third time, passed and numbered No. 201524.
CARRIED
e)
A By-Law to Establish the Tourism and Events Advisory Committee and
adopt Terms of Reference for the Town of Wasaga Beach
SECONDED BY R. EGO
RESOLVED THAT a By-Law to Establish the Tourism and Events Advisory Committee and
adopt Terms of Reference for the Town of Wasaga Beach, be received and be deemed to
have been read a first, second and third time, passed and numbered No. 2015-25.
CARRIED
f)
A By-Law to Establish the High School Task Force and Adopt Terms of
Reference for the Town of Wasaga Beach
MOVED BY R. EGO
SECONDED BY S. BRAY
RESOLVED THAT a By-Law to Establish the High School Task Force and Adopt Terms of
Reference for the Town of Wasaga Beach, be received and be deemed to have been read
a first, second and third time, passed and numbered No. 2015-26.
CARRIED
g)
Pg. 19 of 23
A By-Law to Authorize Execution of a Memorandum of Understanding
with Dr. Toni Basinski
RESOLVED THAT Council Amend the Memorandum of Understanding with Dr. Toni
Basinski to include a clause that prior to release of financial incentive from the Town of
Wasaga Beach, that Dr. Basinski is required to have hospital privileges at the Collingwood
General Marina Hospital and further that confirmation be provided to the Town.
CARRIED
SECONDED BY S. BRAY
RESOLVED THAT a By-Law to Authorize Execution of a Memorandum of Understanding
with Dr. Toni Basinski, be received and be deemed to have been read a first, second and
third time, passed and numbered No. 2015-27, as amended.
CARRIED
h)
By-Law to Authorize Execution of an Agreement between the Wasaga
Beach Farmers Market Organizing Committee and the Town of Wasaga
Beach
SECONDED BY R. EGO
RESOLVED THAT a By-Law to Authorize Execution of an Agreement between the Wasaga
Beach Farmers Market Organizing Committee and the Town of Wasaga Beach be received
and be deemed to have been read a first, second and third time, passed and numbered No.
2015-28.
CARRIED
i)
A By-Law to Authorize Execution of an Indemnification Agreement
between Hamount Investments Ltd. and the Town of Wasaga Beach
MOVED BY R. EGO
SECONDED BY S. BRAY
RESOLVED THAT a By-Law to Authorize Execution of an Indemnification Agreement
between Hamount Investments Ltd. and the Town of Wasaga Beach, be received and be
CARRIED
j)
Pg. 20 of 23
A By-Law to Deem Part of Registered Plan 930 Town of Wasaga Beach
Not To Be A Registered Plan of Subdivision (Vella, Lot 61 & 62, 930)
SECONDED BY S. BRAY
RESOLVED THAT a By-Law to Deem Part of Registered Plan 930 Town of Wasaga Beach
Not To Be A Registered Plan of Subdivision, be received and be deemed to have been
read a first, second and third time, passed and numbered No. 2015-30.
CARRIED
k)
A By-Law to Set the Tax Rates and to Levy Taxes for the Year 2015
MOVED BY S. BRAY
SECONDED BY R. EGO
RESOLVED THAT a By-Law to Set the Tax Rates and to Levy Taxes for the Year 2015, be
received and be deemed to have been read a first, second and third time, passed and
numbered No. 2015-31.
CARRIED
l)
A By-Law to Authorize the Mayor and Clerk to Execute an Agreements
and Documents Regarding the Purchase of Land
(Beach Area 1 Properties)
Dealt with earlier in the Agenda
m)
A By-Law of the Corporation of the Town of Wasaga Beach to Authorize
the Submission of an Application to the Ontario Infrastructure and
Lands Corporation (“OILC”) for Financing the Land Purchase of
Beachfront Properties as Authorized Under By-Law #2015-xx; to
Authorize Temporary Borrowing from OILC to meet Expenditures in
connection with such works; and to authorize Long Term Borrowing
from OILC for such works through the issue of Debentures
n)
A By-Law to Authorize the Mayor and Clerk to Execute a Financial
Agreement with the Toronto Dominion Bank
o)
A By-Law to Authorize Execution of an Agreement Between the C.A.
Sellers Cleaning Services Limited and the Town of Wasaga Beach
MOVED BY B. SMITH
SECONDED BY S. BRAY
Pg. 21 of 23
RESOLVED THAT a By-Law to Authorize Execution of an Agreement Between the C.A.
Sellers Cleaning Services Limited and the Town of Wasaga Beach, be received and be
CARRIED
p)
Confirmatory By-Law
MOVED BY S. BRAY
SECONDED BY R. EGO
RESOLVED THAT a By-Law to Confirm the Proceedings of Council of the Town of Wasaga
Beach at its Regular Meeting held Tuesday, March 24, 2015 be received and be deemed to
have been read a first, second and third time, passed and numbered No. 2015-36.
CARRIED
11.
CALLING OF COMMITTEE MEETINGS
Public Works
General Government
Development Services
Community Services
May 20 at 8:30 a.m.
May 20 at 10:00 a.m.
May 21 at 8:30 a.m.
May 21 at 10:00 a.m.
Committee of the Whole
Thursday, May 7 at 4:00 p.m.
Cancelled May 19
Special Committee of the Whole Thursday, May 21 at 4:00 p.m.
12.
QUESTION PERIOD
“A fifteen (15) minute session wherein persons in attendance at the Regular Meeting
of Council have an opportunity to raise questions pertaining to items that were dealt
with by Council on the evening’s Agenda.”
13.
CLOSED SESSION
a)
Personal matters about an identifiable individual regarding an employee
b)
Proposed acquisition or disposition of property
SECONDED BY R. EGO
Pg. 22 of 23
RESOLVED THAT Council does hereby extend the April 28/15 Council meeting past the
hour of 10:00 p.m.
CARRIED
SECONDED BY R. EGO
RESOLVED THAT pursuant to Section 239 of The Municipal Act, 2001, as amended, the
next portion of the Council meeting be closed to the public to consider personal matters
about identifiable individual/labour relations as well as the proposed acquisition or
disposition of land.
CARRIED
The Closed Session began at 9:50 p.m.
Attendance: Mayor B. Smith, Deputy Mayor N. Bifolchi, Councillors S. Bray, R. Ego, B.
Smith, and B. Stockwell; G. Vadeboncoeur, CAO and Twyla Nicholson, Clerk.
Marlwood Golf Course
Bill Courage, BDO Canada Limited was in attendance for this matter.
Councillor Anderson declared a pecuniary interest and left the meeting.
Council discussed the proposed acquisition of Marlwood Golf Course property and Mr.
Courage provided Council with an update on the receivership of Marlwood, for information.
Mr. Courage left the meeting.
Fire Department – Employee – personal matter
Fire Chief Mike McWilliam and Denise Henry, HR Coordinator were in attendance.
The Fire Chief and HR Coordinator provided Council with an update, for information,
regarding a personal matter of a Fire Department employee. It was then;
MOVED BY R. EGO
RESOLVED THAT the closed session of the April 28, 2015 Council meeting adjourns and
the open session resumes.
CARRIED
The Open Session resumed at 10:41 p.m.
MOVED BY S. BRAY
SECONDED BY R. EGO
Pg. 23 of 23
RESOLVED THAT the Council of April 28, 2015 confirms the direction given to the Chief
Administrative Officer, in the Closed Session.
CARRIED
14.
ADJOURNMENT
Mayor Smith adjourned the meeting at 10:42 p.m.
The Minutes of this Meeting were adopted the 26th day of May, 2015.
Brian Smith, Mayor
Twyla Nicholson, Clerk
MINUTES OF THE SPECIAL MEETING OF
TOWN COUNCIL
Held Monday, May 11, 2015 at 4:00 p.m.
In the Council Chambers
PRESENT:
1.
B. Smith
N. Bifolchi
R. Anderson
S. Bray
R. Ego
B. Smith
S. Stockwell
Mayor
Deputy Mayor
Councillor
Councillor
Councillor
Councillor
Councillor
G. Vadeboncoeur
T. Nicholson
P. Archdekin
M. McWilliam
K. Lalonde
D. Vincent
J. Leggett
M. Quinlan
B. Vickers
G. Reinders
M. Stahr
CAO
Clerk
Deputy Clerk
Fire Chief
Director of Public Works
Senior MLEO
EDCCO
Treasurer
CBO
Manager of Parks Facilities & Recreation
Legal Counsel
CALL TO ORDER
2.
DISCLOSURE OF PECUNIARY INTEREST - None
3.
STAFF REPORTS
The Clerk advised that the first motion should be suspending the Rules of Procedure to permit
the May 7, 2015 Committee of the Whole item regarding repairs to the Dardenella Roof
Trusses to be tabled. This item will be dealt with last on the Agenda. It was then;
SECONDED BY R. EGO
RESOLVED THAT Council suspends the rules of the Procedure to permit the May 7/15
Committee of the Whole item regarding the repairs to the Dardenella Roof Trusses.
CARRIED
Special Council – May 11, 2015
a)
Page 2 of 10
Rental Rates for Beachfront Properties
Councillor Smith requested that the last part of the motion “up to a variance of 20%” for the
rates for the beachfront be taken out for separate discussion and moved a motion. The
motion was seconded by Councillor Stockwell.
Discussion ensued with respect to giving the CAO authority to negotiate with a twenty percent
spread. It was noted that if Council is negotiating a property matter it should the In Camera.
Deputy Mayor Bifolchi did not support the recommendation and requested a recorded vote.
The condition of the buildings is not acceptable to lease and asked the CAO when Council
would receive a report on health and safety, deficiencies and cost of repairs.
Councilor Anderson advised that he preferred to talk about any possible discount first before
the rates.
Mayor Smith inquired of the Town Solicitor if Council could move In Camera. Mr. Stahr came
to the table and advised that as it pertains to leases, which is a form of disposition of land,
which is one of the permitted uses to go into Closed Session.
Mayor Smith inquired if we can do this at the end of the meeting or should it be done now.
The Chief Administrative Officer noted that as we are in a different setting, Council would have
to retire to the Board Room for discussion; the public could remain in the Council Chambers.
In answer to the Deputy Mayor’s questions of timing of report, the CAO advised that the Fire
Chief and Deputy Chief have generated a list of items that need to be addressed. The Chief
Building Official accompanied the structural engineer on his tour and he has not talked to the
CBO about him generating a report. He expects that within two weeks a report would be
provided to Committee of the Whole. There is a list of repairs or maintenance items to go
through and engage someone else who has that expertise. An electrician has been contacted
and we need a general contractor as well. The CAO advised that he will keep Council
informed.
Deputy Mayor Bifolchi further inquired if the costs of the repairs will be included in the report.
The CAO responded that he will provide estimates if we can for the repairs. The CAO advised
that the intent is to get direction on how to proceed in dealing with deficiencies.
Councillor Ego inquired of Mr. Stahr as to a leasing question to which he responded that is
getting into an area that he may be required to give advice and could do so as part of the
Closed Session It was then;
RESOLVED THAT pursuant to Section 239 of The Municipal Act, 2001, as amended, the next
portion of the May 11, 2015 Special Council meeting be closed to the public to consider
matters regarding property acquisition, in regards to the Beachfront properties and advice that
is solicitor client privilege.
CARRIED
Page 3 of 10
Council went into Closed Session at 4:12 p.m.
Discussion ensued with respect to the lease rates giving the CAO authority to negotiate. The
Town Solicitor provided advice regarding the lease rates and leases.
Following a lengthy discussion the CAO was provided direction in negotiating lease rates with
tenants. It was then;
RESOLVED THAT the closed session of the May 11, 2015 Council meeting adjourns and the
open session resumes.
CARRIED
The open session resumed at 4:51 p.m.
MOVED BY B. SMITH
RESOLVED THAT Council of May 11, 2015 does hereby confirm the direction given to the
Chief Administrative Officer, in Closed Session, regarding the Beachfront properties.
CARRIED
Mayor Smith rose and reported that Council held discussion on leases and discussed direction
to the CAO; who would sign leases and the authority to negotiate to what percentage.
Councillor Smith advised that she wished to withdraw her earlier request for a motion to
separate out the items.
The Clerk advised that she has received a motion from Councillor Stockwell that requires a
seconder to amend Council to approve, in principal, the rental rates and that the Mayor and
Clerk be authorized to sign the leases, and further that “based on these lease rates and the
standard Town lease, up to a variance of 20%” be deleted from the motion. Councillor Ego
seconded the amendment; Council voted and carried the amendment. It was then;
MOVED BY B. SMITH
SECONDED BY R. EGO
RESOLUTION NO. 2015- 05-05
RESOLVED THAT Council approve, in principal, the following rental rates for the Beachfront
Properties for the remaining vacant retail and food service units for 2015 season:
31 Beach Drive 41 Beach Drive 43 Beach Drive 13 1st Street
14 1st Street
91-93 Beach Drive
50 Mosley Street
$45,000
$27,000
$32,000
$18,000
$18,000
$20,000 – fast food, $18,000 – retain space x 2 units
$32,000
115 Beach Drive
Page 4 of 10
$8,000 to $10,000 – units 1 to 4, $15,000 – units 5 & 6 combined
AND FURTHER THAT Council authorize the Chief Administrative Officer to negotiate and the
Mayor and Clerk to sign one season leases with prospective tenants for the vacant beachfront
properties.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Yea
Yea
Yea
Yea
Nay
CARRIED
b)
Awarding of RFP for Dardenella, Bananas & Copa Cabana Bars
Bananas:
Councillor Stockwell inquired what this meant. The Mayor advised that the top proponent
was Mr. Grossi and Council is giving direction to the CAO to reach out to Mr. Grossi and
negotiate a lease.
Councillor Bray inquired if Council is giving the CAO a range to negotiate or is it being left
wide open. Mayor Smith responded that the CAO will speak to the proponents to improve
the Town’s position in a lease that is acceptable to both parties and will come back to the
Mayor and Clerk for signature.
Councillor Anderson advised that he can’t support it without an approved lease rate. They
did an RFP and put their best rate forward and want to have Bananas open. The economic
loss for the whole town is huge and this is more than an improved lease rate. He could not
support the motion unless the last words “including an improved lease rate” are taken out.
Councillor Bray inquired if someone declared a conflict on the same motion at Committee of
the Whole, should they declare on this motion and not speak to it. The Clerk advised that it is
up to the Councillor to declare a conflict is he believes he has one. Councillor Anderson
advised that he has received legal advice and he does not have to declare a pecuniary
interest on these items.
It was then;
MOVED BY R. EGO
Page 5 of 10
RESOLVED THAT subject to the purchase of the Beachfront properties being finalized on
May 14, 2015, Council award the RFP for the Operation of the Bananas beachfront
licensed establishments to Mr. Enzo Grossi for the 2015 season commencing May 15,
2015 and concluding September 30, 2015, subject to a lease being negotiated between the
Town and Mr. Grossi that is suitable to both parties, including an improved lease rate.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Yea
Yea
Yea
Yea
Nay
CARRIED
Councillor Stockwell inquired as to what does this now mean. Mayor Smith advised that
Council has given direction to the CAO to reach out to Mr. Grossi to look at the lease terms
and negotiate the lease itself and the price and do his best to improve the Town’s position.
Dardenella:
MOVED BY B. SMITH
SECONDED BY R. EGO
RESOLVED THAT subject to the purchase of the Beachfront properties being finalized on
May 14, 2015, Council award the RFP for the Operation of the Dardenella beachfront
licensed establishment to the Smardenka Group for the 2015 season commencing on a
date no earlier than May 15th, 2015 and concluding September 30, 2015, subject to
confirming that a liquor license is available for the property and subject to a lease being
negotiated between the Town and the Smardenka Group that is suitable to both parties,
including an improved lease rate.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Yea
Yea
Yea
Nay
Nay
CARRIED
Copa Cabana:
MOVED BY R. EGO
RESOLVED THAT subject to the purchase of the Beachfront properties being finalized
on May 14, 2015, Council award the RFP for the Operation of the Copa Cabana
beachfront licensed establishment to Mr. Enzo Grossi for the 2015 season
commencing June 15, 2015 and concluding September 30, 2015, subject to a lease
being negotiated between the Town and Mr. Grossi that is suitable to both parties,
including an improved lease rate.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Yea
Yea
Yea
Nay
Nay
CARRIED
Councillor Stockwell inquired when the CAO will set up meetings and report back to
Council.
The CAO responded that Council has a Committee of the Whole meeting scheduled for
Tuesday and that would give him time to initiate conversations.
Councillor Stockwell requested a Council meeting be held after this meeting adjourns to
deal with the leases. The Clerk advised of procedure for timing and notice required for
the calling of meetings. The Town Solicitor also advised that he could provide legal
advice in Closed Session regarding the leases. It was then;
RESOLVED THAT pursuant to Section 239 of The Municipal Act, 2001, as amended,
the next portion of the May 11, 2015 Special Council meeting be closed to the public to
receive advice that is solicitor client privilege in regards to the Beachfront properties.
CARRIED
Council went back into Closed Session at 5:15 p.m.
The CAO left the meeting to discuss the leases with the proponent.
The Town Solicitor provided legal advice with respect to calling of meetings; approving
of leases; authorization to enter into leases; direction to the CAO.
The CAO returned to the Closed Session at 5:22 p.m. and provided Council with the
results of his discussions with Mr. Grossi.
Page 7 of 10
The CAO was provided direction and left the Closed Session at 5:27 p.m. for further
discussion with Mr. Grossi.
Council had a break waiting for the CAO. The CAO returned at 5:39 p.m. and the
Closed session resumed.
The CAO provided an update on his discussion with Mr. Grossi and further discussion
ensued. The Town solicitor provided advice on the lease agreement. It was then;
RESOLVED THAT the 2nd closed session of the May 11, 2015 Council meeting adjourns
and the open session resumes.
CARRIED
MOVED BY B. SMITH
RESOLVED THAT Council of May 11, 2015 does hereby confirm the direction given to
the Chief Administrative Officer, in Closed Session, regarding the Beachfront properties.
The open session resumed at 5:55 p.m.
CARRIED
Mayor Smith called for a five minutes break.
The Clerk left the meeting at 6:00 p.m.
Council reconvened and Council desired to go back into Closed Session for a third time.
It was verbally,
MOVED BY S. BRAY
RESOLVED THAT pursuant to Section 239 of The Municipal Act, 2001, as amended,
the next portion of the May 11, 2015 Special Council meeting be closed to the public to
receive advice that is solicitor client privilege in regards to the Beachfront properties.
CARRIED
The CAO provided an update on further lease improvement discussions with Mr. Grossi
and discussion ensued.
The CAO left the closed session at 6:34 p.m. for further discussion with Mr. Grossi.
The CAO returned, provided a further update and it was then verbally;
Page 8 of 10
SECONDED BY R. EGO
RESOLVED THAT the 3rd closed session of the May 11, 2015 Council meeting
adjourns and the open session resumes.
CARRIED
The open session of Council resumed at 6:37 p.m.
Mayor Smith called the Council meeting back to order and it was then verbally;
RESOLVED THAT Council of May 11, 2015 does hereby confirm the direction given to
the Chief Administrative Officer, in Closed Session, regarding the Beachfront properties.
CARRIED
Mayor Smith advised that Council has been discussing the negotiations for the three bar
establishments and the CAO has been in discussion with the proponents. They have an
agreement, in principle, on two locations and information will follow publically once the
lease is signed and there is one person to still speak with as the third bar remains under
negotiations.
The Mayor then asked for permission of Council to table a motion that is not on the
Agenda. Council agreed, recorded votes were requested and it was then;
RESOLVED THAT Council add to the Agenda.
CARRIED
The Chief Administrative Officer advised that with 2/3 support of Council he will table the
motions. Council agreed.
MOVED BY R. EGO
SECONDED BY S. BRAY
Page 9 of 10
RESOLVED THAT Council authorize the Mayor and Clerk to execute any lease
agreement arising from the RFP in relation to Copa Cabana.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Yea
Yea
Yea
Yea
Nay
CARRIED
RESOLVED THAT Council authorize the Mayor and Clerk to execute any lease
agreements arising from the RFP in relation to Bananas.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
c)
Yea
Yea
Yea
Yea
Yea
Yea
Yea
CARRIED
Dardenella Truss Repairs
MOVED BY R. EGO
RESOLVED THAT Council does hereby approve the offer from Wasaga Beach
Waterfront Developments Inc., to transfer funds provided by the Insurance Company for
the Dardenella Truss repairs directly to the Town in lieu of conducting the repairs prior to
the closing of the purchase on May 14, 2015, subject to receiving written confirmation
from the Insurance Company that they are paying 100% of the approved estimated cost
of the repairs.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Yea
Yea
Yea
Nay
Nay
CARRIED
Page 10 of 10
Councillor Anderson inquired if there is a requirement for the Committee of the Whole
scheduled for Tuesday and was advised Committee will discuss further plans for the
beachfront properties.
4. CONFIRMATORY BY-LAW
MOVED BY R. EGO
RESOLVED THAT a By-Law to Confirm the Proceedings of the Council of the Town of
Wasaga Beach at its Special Meeting held Monday, May 11, 2015, be received and be
deemed to have been read a first, second and third time, passed and numbered No.
2015-37.
CARRIED
5.
ADJOURNMENT
The Minutes of this Meeting were adopted 26th day of May, 2015.
Brian Smith, Mayor
Wasaga Beach, Our YMCA
Strategic Directions
My Y opens Doors
• We create opportunities for people to learn, lead, work and
play.
• Council Priorities 2014 – 2018 - Tourism & Economic Development
My Y Inspires Youth
• We engage youth and young adults to feel a sense of
belonging and community leadership.
• Council Priorities 2014 – 2018 – High School & Economic Development
My Y is Strong
• We invest in people, programs and places to impact
community health.
• Council Priorities 2014 – 2018 - Tourism & Economic Development
My Y opens Doors
YMCA
team of 55
staff and
110
volunteers
Y to employ 45-50
[Wasaga Edition]
The Collingwood Connection - Collingwood, Ont.
Berlo, Trina
Oct 11, 2006
My Y opens Doors
The YMCA Annual
Fundraising Campaign
provides
the opportunity for
everyone in our
community to access
our programs and
services. Assistance is
available to those
who are unable to pay
the full fee for our
programs.
“the YMCA has a policy that no one be turned away due to the inability to pay. [Coon] said,
through a membership assistance program, staff will calculate a fee that is suitable…
[Collingwood Edition]
Berlo, Trina
Oct 14, 2006
My Y opens Doors
 The Wasaga Beach YMCA currently has 3,500 members
o Of these members.
Membership Age Breakdown
Full Fee
Financially Assisted
602
Adults (18-59yrs)
1,151
25%
75%
423
Seniors (60 yrs+)
1,319
Youth (13-17 yrs)
Children (0-12 yrs)
“This particular YMCA feels like family - friendly faces, encouragement, a place where I feel I belong “
2011 YMCA SAM 2.0
Membership Satisfaction and
Involvement Survey
VERBATIM COMMENTS
My Y is Strong
 The YMCA is one of the largest providers of
recreational programs in the Beach.
• Providing accessible programs suitable for all ages
• 0-100 + years
 We are the largest provider of licensed child
care services in the Beach
•
•
Full day infant & toddler care at Birchview Dunes.
Before & after care at Birchview Dunes, Worsley, St.
Noel Chabanal.
My Y is Strong
 Last Year - July 1, 2013 to June 30, 2014.
Visitors (other YMCAs)
Guests
Access
Day Passes
0
2,000
4,000
6,000
8,000 10,000
During the summer months we have over 800 visitors using
our YMCA each month! Over 8,000 day passes a year.
My Y Inspires Youth
 ~2,377 grade 3 students participate in a
“Swim to Survive /Y Program yearly
 ~140 grade 5-8 students experience
fitness electives
“my son zack 4ever9 who tragically lost his life july 18th 2012 in the nottawasaga river in wasaga beach
ontario canada. I've been making and selling zacks bracelets 4 swimming lessons and donating the proceeds
to the ymca in memory of zack …every child needs 2 learn how 2 swim. swimming is a life skill.”
http://www.gofundme.com/7awf4w
My Y Inspires Youth
• Youth Nights
•
•
Sponsored Saturdays – Free Access for Youth
 7pm-9pm just for grades 7-12.
Fridays – Non-perishable item or $2
• Leaders & Volunteer Corp.
• Tuesdays, Wednesdays & Fridays
 A program for youth, designed by youth.
• Wasaga Beach Youth Centre:
• Able to access most registered & drop in youth programming free.
My Y Inspires Youth
Youth says thanks for Y
[Wasaga Edition]
Nov 8, 2006
“I think it is a very good thing to have in Wasaga Beach, thanks.”
“They will be Y kids until they are old enough
to be Y adults! My oldest daughter used to be
very shy but the many different positive
interactions with staff members have helped
her to come out of her shell.”
2011 YMCA SAM 2.0
Membership Satisfaction and
Involvement Survey
VERBATIM COMMENTS
My Y Inspires Youth
Community Events
T.I.M.E.
Moving forward
 Building on the existing relationship we have with our municipal partner.
 Collaborative programming
 Ongoing & consistent meetings with,
• The CAO
• Manager of Parks & Recreation
• Special Events Coordinator
• Manager of Tourism
 Involvement in event planning – committees
 Representative from the Town to participate in the Y’s Membership Advisory.
 An informational tour of the Y building and programs with the Mayor, councilors and
senior staff
 Build a program for Town representatives to join the Wasaga Y – role modelling
community health.
 Real time experience of what the Y has to offer and the benefits of having
healthy employees.
Thank you.
Housing Our Future
Town of Wasaga Beach
Overview







1
Introduction
The Role of the County/Legislative Requirements
Housing Our Future: Our Community 10-Year Affordable
Housing and Homelessness Prevention Strategy
Preliminary Targets
Affordable Housing Programs
Tools for Affordable Housing
Working in Partnership
Introduction
2

Access to affordable/attainable housing is vital to the health
and well being of our residents and communities.

The County approved a 10-year affordable housing and
homelessness prevention strategy in January 2014.

Every municipality has identified needs.

Partnership to address need is critical for success.
The County as the Consolidated
Municipal Service Manager

The Province of Ontario has designated the County of Simcoe
as the Consolidated Municipal Service Manager (CMSM) for
this area.

The County is mandated to deliver certain services for its
member municipalities and the Cities of Barrie and Orillia.
These services include:
Social Housing
Homelessness Prevention Services
3
Housing Our Future



4
County Council approved Our Community 10-Year Affordable
Housing and Homelessness Prevention Strategy in January 2014.
5 Strategic Themes and 31 Priority Actions
1. The establishment of strong leadership and governance
2. Achievement of an affordable housing target
3. The protection of existing public assets
4. Planning for the public good
5. The creation of an integrated service model for
housing and supports
This Strategy proposes 2,685 units to be created through a
variety of methods such as rent supplements, acquisition, and
new construction.
Core Need:
# of households spending 30% or more of income on shelter costs.
1,605 Owner Households, 290 Renter Households. Currently, 73
eligible households within the Town of Wasaga Beach waiting for
social housing.
1,890
25%
170
Core
Housing
Need
2%
290
4%
11.3 %
8.33%
5
# of households in the Town of Wasaga Beach that
are residing in unsuitable housing (not enough
bedrooms for size and composition of household).
# of households in the Town of Wasaga Beach
that are residing in housing that is in major
need of repairs.
Prevalence of Low Income for the Town of Wasaga
Beach based on after-tax low-income measure
percentage in 2010, compared to county-wide
average of 11.3%.
Proportion of Rental Units as a percentage of overall dwelling units.
Source: Statistics Canada, 2011 National Household Survey
Preliminary Target:

Our preliminary estimate indicates that an additional 110
units of affordable housing are needed to make a modest
improvement over the next 10 years.

No single solution works for all municipalities within the
County.

Local needs must be understood and solutions must be
tailored to address those needs.
6
in Wasaga Beach

Social Housing Units


Rent Supplements



Commercial Rent Supplements
Strong Communities Rent Supplements
Other Affordable Housing Programs




7
41 social housing units
Homeownership
Ontario Renovates/Financial Support for Secondary Suites
Rent Supplements/Housing Allowances
Affordable Rental Development
in Wasaga Beach, cont’d

Financial Assistance to Support Affordable
Housing Development



Local Initiatives

8
Development Charge Relief
Property Tax Differential Relief
Habitat for Humanity
Tools for Affordable Housing
Planning Act




Community Improvement Plans
Secondary/garden suites
Parking requirements
Development Charges Act, 1997:


Development charges (full or partial exemption)
Municipal Act, 2001, Assessment Act
and other sources:



9
Property taxes (multi-residential)
Demolition and conversion of residential
rental properties
Working in Partnership
Your
input is critical if we are to understand the need and
ensure custom strategies for your municipality are included
within our implementation plan.
We
ask that you designate a staff contact at the Town of
Wasaga Beach, to liaise with County staff on a regular basis to
support local affordable housing initiatives.
Would
you be willing to share data to assist us in tracking our
joint progress?
10
Questions
County of Simcoe staff contacts:
11

Terry Talon
General Manager, Social & Community Services
Phone: (705)722-3132 Ext. 1116
Email: [email protected]

Cathy Kytayko
Director, Social Housing
Phone: (705) 725-7215 Ext. 1115
E-mail: [email protected]
STAFF REPORT
TO:
Mayor Smith and Members of Council
FROM:
Monica Quinlan, Treasurer
SUBJECT:
2014 Audited Consolidated Financial Report – For Information
DATE:
May 26th, 2015
RECOMMENDATION
THAT Council receive the 2014 Consolidated Financial Report for information.
DISCUSSION
The 2014 year has closed with the Town of Wasaga Beach in a strong financial
position. Overall the net adjusted annual surplus amounts to $471,542 (Note 17 of
F/S). This amount is approximately 1.55% of the total budgeted expenditures and is
due mainly to greater dividends than expected received from Wasaga Resources and
a higher rate of return on investments. Reserves increased by $4.7 Mio, due largely to
the transfer of the OMPF (Ontario Municipal Partnership Fund) at 100% as well as the
surplus from the OPP due mainly to the reduction in FTE’s from 23.17 (as forecasted)
to an actual of 19.73.
Within the attached Audited Financial Statements you will find the Consolidated
Statement of Financial Position (Balance Sheet) found on page 2 and below
explanations are provided for the significant changes that occurred year over year.
Accumulated Surplus - $255 Mio - $140 Mio (5.8%) - Note 14
This increase is due mainly to the increased investment in Tangible Capital Assets (i.e.
Infrastructure Assets - $8.9 Mio, due mainly to the assumption of Coral Sunrise and the
completion of the Knox Rd. East project. It is important to note that Accumulated
Surplus does not represent the cash balance of the organization but rather the
investments in Tangible Capital Assets - $211 Mio, Reserves - $29 Mio, and the
Government Business Enterprise (Hydro) - $14.7 Mio.
Cash/Short Term Investments - $21.2 Mio – $2.1 Mio (11%) – Note 8
The significant increase in Cash & Short Term Investments is due mainly to the timing
of payments for Taxes and General AR.
Form: WB-SR2010
2
Taxes Receivable - $3.7 Mio - $100K - (2.6%)
The decrease in Taxes Receivable is due mainly to the continuation of collection
procedures introduced in late 2011.
Accounts Receivable General (AR) - $1.9 Mio - $318K - 19%
The increase in Accounts Receivable is due mainly to the timing of the HST refund.
Accounts Payable (AP) - $6.6 Mio - $237K – 3.7%
The large increase in AP is due mainly to the timing of payroll.
Deferred Revenue Obligatory Reserve Funds - $10.4 Mio - $1.8 Mio (16%) – Note 10
Total DC’s collected in 2014 were $1.9M for 160 units. These are offset by the projects
that were financed by DC’s throughout the year which include:
Knox Rd East Servicing - $2.1 Mio
Schoonertown Bridge - $1.9 Mio
Long Term Liabilities - $2.7 Mio - $1 Mio (26%) – Note 10
The final payment for the Mosley St. / RecPlex debenture was made in October 2014
decreasing the overall value of the liability. Offset to this is the new debenture issued
for the purchase of the Fire Pumper Truck at $600k, as mentioned in the Subsequent
event note (Note 21) this amount will increase in 2015 for the $13.8 Mio debentures
financing the Beachfront properties.
Attached you will also find the Financial Indicators Review for 2011 – 2014 that is
published by the Province each year. Currently the 2014 amounts have been
calculated by the Treasurer (according to the Provincial methods) as this report is
generally not published by the Province until late in the Fall. Please note also that the
Provincial average percentages are based on the 2013 results.
These indicators assist us in determining where the municipality is positioned year over
year as well as against the Provincial averages. Overall the Town is shown within the
low to moderate risk categories for all indicators. Additionally please note that the Net
Taxes Receivable as a percentage of Total Taxes Levied continues to be maintained in
the moderate category due mainly to the collection procedures continuing.
CONCLUSION
In conclusion, I am pleased to report that the Town’s financial position remains sound
and that it is well positioned for the future. During fiscal 2014 the Town delivered great
services and progressed toward its strategic goals while maintaining its financial
budget.
3
Ms. Sue Bragg from Collins Barrow LLP has prepared a summary of the highlights
(attached) of the Audited Financial Report for your information and will be presenting
the auditor’s comments on the 2014 Audited Consolidated Financial Report at the
meeting.
Respectfully Submitted,
Monica Quinlan, Treasurer
Enclosure
The Coporation of the Town of Wasaga Beach
Financial Indicators Review 2011 - 2014
Amounts in '000's
% (Risk Assessment: High, Moderate, Low)
2013
Actual
2011
Net Assets or Debt
Own Purpose Taxation +
User Fees
Net Financial Assets or Debt
as a % of Own Purpose
Taxation plus User Fees
35,559
41,609
24,643
25,636
24,847
27,708
118.1%
Operating Expenses /
Expenditures
28,438
Debt SC as a % of Op
Revenue
Net Taxes Receivable
Total Taxes Levied
Total Taxes Receivable less
Allowance for Uncollectibles
as a % of Total Taxes Levied
119.9%
143.1%
150.2%
Actual
2012
22,005
Actual
2013
24,733
Forecast
2014
30,054
28,732
Provincial
Median
Provincial
Average
Risk Level /
Range
10% - 20%
97.9%
51.5%
55.6%
Actual
2011
Actual
2012
Actual
2013
Forecast
2014
Provincial
Median
Provincial
Average
2,773
2,539
2,158
1,678
35,550
39,736
37,775
44,386
5.7%
3.8%
3.4%
4.0%
Actual
2011
Actual
2012
Actual
2013
Forecast
2014
Provincial
Median
Provincial
Average
4,275
3,826
3,718
31,913
33,655
36,336
36,530
15.7%
12.7%
10.5%
10.2%
Risk Level /
Range
5% - 10%
6.4%
5,000
< 10%
<5%
7.8%
> 10 %
Risk Level /
Range
< 10%
10% - 15%
10.6%
11.6%
> 15%
Actual
2012
Actual
2013
Forecast
2014
Operating Expenses /
Expenditures
28,438
30,054
28,732
29,985
88.5%
105.5%
125.5%
127.9%
Provincial
Median
Provincial
Average
Risk Level /
Range
> 10%
5% - 10%
51.2%
53.8%
< 5%
Actual
2011
Actual
2012
Actual
2013
Forecast
2014
36,072
21,605
24,464
26,458
28,438
30,054
28,732
29,985
126.8%
71.9%
85.1%
88.2%
Provincial
Median
Provincial
Average
Risk Level /
Range
> 10%
10% to (10%)
55.1%
62.1%
< (10%)
Actual
2011
Net Book Value of Capital
Assets as a % of Cost of
Capital Assets
31.8%
86.1%
38,339
Cost of Capital Assets
31.5%
73.2%
36,048
NBV Assets
(50%) - (100%)
82.0%
31,722
Net WC as a % of Total Op
Expenses
> (50%)
29,985
25,155
Total Operating Exp.
Risk Level /
Range
29,344
Total Cash and Temporary
Investments
Net Working Capital
Provincial
Average
> 20 %
Actual
2011
Total Cash and Temporary
Investments as a % of
Operating Exp.
Provincial
Median
< (100%)
23,330
Total Operating
Revenue
Forecast
2014
30,739
Total Reserves &
Discretionary Reserve Funds
Debt Servicing cost (Principal
+ Interest)
Actual
2013
29,099
Actual
2011
Reserves as a % of Op
Expenses / Expenditures
Actual
2012
Actual
2012
Actual
2013
Forecast
2014
175,766
180,191
185,485
192,407
229,867
241,429
247,476
260,716
76.5%
74.6%
75.0%
73.8%
Provincial
Median
Provincial
Average
Risk Level /
Range
> 50%
35% to 50%
59.2%
57.6%
< 35%
2012
2013
2014
2013
2014
Provincial Provincial
Average Median
10.0%
2012
2.0%
13.0%
14.0%
15.0%
16.0%
17.0%
40.0%
11.0%
2011
Average Median
3.0%
2010
2011
Debt SC as a % of Op Revenue
2010
12.0%
2009
2009
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
110.0%
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
140.0%
160.0%
Net Financial Assets or Debt as a % of Own Purpose
Taxation plus User Fees
Financial Indicators Review Graphs 2009 - 2014 - Pg 1
2010
2011
2012
2013
2014
Average Median
2009
2010
2011
2012
2013
2014
Average Median
Total Taxes Receivable as a % of Total Taxes Levied
2009
Reserves as a % of Op Expenses
40.0%
45.0%
50.0%
55.0%
60.0%
65.0%
70.0%
75.0%
80.0%
85.0%
20.0%
2009
2010
2011
2012
2013
2014
Average Median
Net Book Value of Capital Assets as a % of Cost of Capital
Assets
Average Median
30.0%
2014
40.0%
50.0%
2013
60.0%
70.0%
2012
80.0%
90.0%
2011
100.0%
110.0%
2010
120.0%
130.0%
2009
140.0%
150.0%
Total Cash and Temporary Investments as a % of
Operating Exp.
Financial Indicators Review Graphs 2009 - 2014 - Pg 2
2009
2010
2011
2012
2013
2014
Net WC as a % of Total Op Expenses
Average Median
Memo
TO: Council, Town of Wasaga Beach
DATE: May 26, 2015
FROM: Sue Bragg
RE: 2014 Consolidated Audited Financial Report for the Town of Wasaga Beach
Here are the highlights from the 2014 audit:
We have rendered a clean audit opinion, as in prior years
An audit includes assessing and testing internal controls, evaluating accounting
policies and management estimates, as well as scrutinizing and evaluating back
up for all material balance sheet accounts and significant variances between
budget and actual on the statement of operations
The financial statements are prepared on a consolidated basis to include the
library board and Geosands Inc.
Annual surplus is $14 million on a PSAB basis. Refer to Note 17 for a
reconciliation to the adjusted annual surplus of $471,542 which outlines the
impact of reserve transfers, tangible capital asset activity and principal
repayment of debt
Cash and investment balances remain healthy; as in prior year excess cash is
invested in a bond portfolio. Refer to Note 8 for details on restricted cash of
$10.4 million (mainly for development charges, recreational land and gas tax, all
obligatory reserve funds)
Taxes receivable decreased during the year. 10% of total taxes levied were
receivable at year end, compared to 11% last year (other municipalities range
from 8% to 12%)
The liability for employee future benefits is estimated by an actuarial evaluation,
which was updated in February 2015 and estimates the post-retirement cost of
extended health and dental care in the current period, when the employees are
active
There were three significant variances between budget and actual on the 2014
statement of operations: budget did not include amortization expense of $6.7
million, nor revenue from contributed tangible capital assets $3.8 million and
actual income and equity pick up from Geosands was over $1 million compared
to a budget of $312,000
Note 14 remains an important note in understanding what makes up the
accumulated surplus of $255 million: $211 million invested in tangible capital
assets, $29 million in reserves and reserve funds and almost $15 million
investment in Geosands
Note 21 has been added to notify readers of the recent property purchases along
Beach Area 1
Overall, reserve balances remain healthy, debt balances are lower than average
and the Town has been able to keep residential taxes relatively low
Many thanks to the Treasury staff for their assistance during both the interim and year end
audits. Thank you for the opportunity to serve as your auditors and we look forward to many
more years of association with you.
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CORPORATION OF THE
TOWN OF WASAGA BEACH
COUNTY OF SIMCOE
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CONSOLIDATED FINANCIAL REPORT
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DECEMBER 31, 2014
CORPORATION OF THE TOWN OF WASAGA BEACH
DECEMBER 31, 2014
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CONTENTS
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Independent Auditor's Report
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Consolidated Statement of Financial Position
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Consolidated Statement of Operations
1
2
3
4
Consolidated Statement of Cash Flow
5
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Consolidated Statement of Change in Net Financial Assets
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Notes to the Consolidated Financial Statements
6
19
Schedule 2 - Consolidated Schedule of Tangible Capital Assets
20
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Schedule 1 - Schedule of Library Operations
Schedule 3 - Consolidated Schedule of Segmented Tangible Capital Assets 2014
21
Schedule 4 - Consolidated Schedule of Segmented Tangible Capital Assets 2013
22
Schedule 5 - Consolidated Schedule of Segmented Revenues and Expenses 2014 Actual
23
Schedule 6 - Consolidated Schedule of Segmented Revenues and Expenses 2013 Actual
24
Schedule 7 - Consolidated Schedule of Segmented Revenues and Expenses 2014 Budget
25
COLLINS BARROW SGB LLP
CHARTERED PROFESSIONAL ACCOUNTANTS
INDEPENDENT AUDITOR'S REPORT
To the Members of Council, Inhabitants and Ratepayers of the Town of Wasaga Beach:
Report on the Consolidated Financial Statements
We have audited the accompanying consolidated financial statements of The Corporation of the Town of
Wasaga Beach, which comprise the consolidated statement of financial position as at December 31, 2014, and
the consolidated statements of operations, change in net financial assets and cash flow for the year then ended,
and a summary of significant accounting policies and other explanatory information.
Management's Responsibility for the Consolidated Financial Statements
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Management is responsible for the preparation and fair presentation of these consolidated financial statements
in accordance with Canadian public sector accounting standards and for such internal control as management
determines is necessary to enable the preparation of consolidated financial statements that are free from
material misstatement, whether due to fraud or error.
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Auditor's Responsibility
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Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We
conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards
require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance
about whether the consolidated financial statements are free from material misstatement.
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An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
consolidated financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud
or error. In making those risk assessments, the auditor considers internal control relevant to the Municipality's
preparation and fair presentation of the consolidated financial statements in order to design audit procedures
that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness
of the Municipality's internal control. An audit also includes evaluating the appropriateness of accounting
policies used and the reasonableness of accounting estimates made by management, as well as evaluating the
overall presentation of the consolidated financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinion.
Opinion
In our opinion, the consolidated financial statements present fairly, in all material respects, the financial
position of The Corporation of the Town of Wasaga Beach as at December 31, 2014, and the results of its
operations and its cash flows for the year then ended in accordance with Canadian public sector accounting
standards.
Collins Barrow SGB LLP
Licensed Public Accountants
Collingwood, Ontario
May 26, 2015
This office is independently owned and operated by Collins Barrow SGB LLP.
The Collins Barrow trademarks are used under License.
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CONSOLIDATED STATEMENT OF FINANCIAL POSITION
AS AT DECEMBER 31
Net financial assets
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Liabilities
Bank indebtedness (Note 8)
Accounts payable and accruals
Developer deposits
Deferred revenue - obligatory reserve funds (Note 10)
Long-term liabilities (Note 11)
Employee future benefits (Note 13)
Non-financial assets
Tangible capital assets - net (Schedule 2 and Note 4)
Prepaid expenses
Accumulated surplus (Note 14)
Approved
2013
$
$
2,500,000
18,788,466
17,341,620
3,717,849
1,029,509
1,958,001
1,724,784
3,593,269
14,723,489
356,500
4,748,297
14,353,554
16,946,637
3,825,926
1,125,872
1,639,987
1,610,614
3,593,269
14,229,725
356,500
65,733,487
62,430,381
290,664
6,607,101
3,543,453
10,425,267
2,696,841
560,941
6,370,262
4,183,489
12,205,574
3,625,584
494,773
24,124,267
26,879,682
41,609,220
35,550,699
213,229,559
43,802
205,273,101
69,069
213,273,361
205,342,170
254,882,581
240,892,869
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Financial assets
Cash and cash equivalents (Note 8)
Short-term investments (Note 8)
Bond portfolio investments (Note 7)
Taxes receivable
Water and sewer billings receivable
Accounts receivable
Local improvements receivable (Note 9)
Note receivable from government business enterprise (Note 18)
Investment in government business enterprise (Note 18)
Land held for resale
2014
_____________________________ Mayor
_____________________________ Date
See accompanying notes to the financial statements
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CONSOLIDATED STATEMENT OF OPERATIONS
FOR THE YEAR ENDED DECEMBER 31
Budget
2014
$
Actual
2014
$
Actual
2013
$
(Note 2)
Revenues
Net municipal taxation (Note 15)
Payments in lieu of taxation
User charges
Government grants
Payments from other municipalities
Contributions from deferred revenue - obligatory
reserve funds (Note 10)
Investment
Penalties and interest on taxes
Other (Note 16)
16,213,477
484,849
7,367,503
2,732,030
292,608
70,000
194,570
425,000
1,229,440
189,579
470,282
572,756
1,135,086
94,965
262,541
548,092
1,194,059
29,090,020
30,272,380
29,190,124
2,672,090
7,891,090
5,000,620
3,802,020
3,233,840
1,375,020
66,860
2,965,188
7,628,972
8,046,118
6,403,617
3,936,942
1,291,270
124,662
2,919,432
7,215,931
7,533,179
6,196,680
3,687,245
1,408,886
63,241
24,041,540
30,396,769
29,024,594
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17,153,008
423,314
7,456,562
2,459,888
411,905
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Expenses
General government
Protection to persons and property
Transportation
Environmental
Recreation and cultural
Planning and development
Health, social and family
17,602,021
432,289
6,337,950
2,518,750
280,000
Net (expenses) revenues
Other
Grants and transfers related to capital
User charges
Government grants
reserve funds and other (Note 10)
Investment
Other
Loss on disposal of tangible capital assets
Contributed tangible capital assets (Note 4)
Income from government business
enterprise (Note 18)
Annual surplus (Note 17)
Accumulated surplus, beginning of year
Accumulated surplus, end of year (Note 14)
5,048,480
(124,389)
165,530
2,063,800
3,600,540
3,098,142
1,700,000
863,302
117,299
6,767,030
207,500
-
4,305,096
204,745
169,377
(200,948)
3,795,882
3,088,893
174,177
29,915
(26,486)
3,218,310
311,800
1,041,807
716,805
12,950,670
14,114,101
8,182,215
17,999,150
13,989,712
240,892,869
8,347,745
232,545,124
254,882,581
240,892,869
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CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETS
Annual surplus
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Acquisition of tangible capital assets
Amortization of tangible capital assets
Proceeds on disposal of tangible capital assets
Contributed tangible capital assets
Change in prepaid expenses
Change in net financial assets
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Net financial assets, beginning of year
2013
$
$
13,989,712
8,347,745
(11,066,374)
6,701,876
200,948
2,974
(3,795,882)
25,267
(8,108,717)
6,006,171
26,486
(3,218,310)
(3,801)
6,058,521
3,049,574
35,550,699
32,501,125
41,609,220
35,550,699
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Net financial assets, end of year
2014
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CONSOLIDATED STATEMENT OF CASH FLOW
2014
2013
$
$
13,989,712
8,347,745
(493,764)
6,701,876
66,168
(3,795,882)
200,948
16,669,058
(168,762)
6,006,171
49,370
(3,218,310)
26,486
11,042,700
108,077
96,363
(249,936)
(114,170)
829,904
(640,036)
25,267
448,801
23,734
155,959
325,216
732,065
(429,109)
(3,801)
Cash flows from (for):
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Operating activities
Annual surplus
Non-cash items:
Change in government business enterprise (Note 18)
Employee future benefits
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Changes in:
Taxes receivable
Water and sewer billings receivable
Accounts receivable
Local improvements receivable
Accounts payable and accruals
Developer deposits
Prepaid expenses
16,724,527
12,295,565
(11,066,374)
2,974
(68,078)
(593,065)
(8,108,717)
68,078
929,184
(11,724,543)
(7,111,455)
(394,983)
(4,434,912)
(283,087)
(14,353,554)
Net change in cash from investing
Financing activities
Long-term liabilities repaid
Long-term liabilities assumed
Deferred revenue - obligatory reserve funds
Deferred revenue - other
(4,829,895)
(14,636,641)
(1,528,743)
600,000
(1,780,307)
-
(1,919,135)
1,691,301
(629,678)
Net change in cash from financing
Net change in cash position
(2,709,050)
(2,538,961)
(857,512)
(10,310,043)
Cash, beginning of year
4,748,297
15,058,340
Cash, end of year (Note 8)
Comprised of:
Cash and cash equivalents
Bank indebtedness
2,209,336
4,748,297
2,500,000
(290,664)
2,209,336
4,748,297
4,748,297
for
Net change in cash from operations
Capital activities
Proceeds on disposal of tangible capital assets
Accounts receivable related to tangible capital assets
Accounts payable related to tangible capital assets
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Net change in cash from capital
Investing activities
Bond portfolio investments
Short-term investments
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NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS
AS AT DECEMBER 31, 2014
Nature of operations
The Corporation of the Town of Wasaga Beach ("the Municipality") is a lower-tier municipality located in
the County of Simcoe, Province of Ontario, Canada. It conducts its operations guided by the provisions of
provincial statutes, such as the Municipal Act, Municipal Affairs Act and related legislation.
1. Summary of significant accounting policies
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The consolidated financial statements have been prepared by management of the Municipality in accordance
with Canadian generally accepted accounting principles for organizations operating in the local government
sector as recommended by the Public Sector Accounting Board (PSAB) of The Chartered Professional
Accountants of Canada.
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The focus of PSAB consolidated financial statements is on the financial position of the Municipality and the
changes thereto. The consolidated statement of financial position includes all of the assets and liabilities of
the Municipality. Financial assets are those assets which could provide resources to discharge existing
liabilities or finance future operations. Accumulated surplus represents the financial position and is the
difference between assets and liabilities. This provides information about the Municipality's overall future
revenue requirements and its ability to finance activities and meet its obligations. Significant aspects of the
accounting policies adopted by the Municipality are as follows:
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(a) Basis of consolidation
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The consolidated financial statements reflect the assets, liabilities, revenues and expenses of all
committees of Council and the following organizations which are accountable to, and owned or
controlled by, the Municipality:
Corporation of the Town of Wasaga Beach Public Library Board
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All interfund assets and liabilities and sources of financing and expenditures have been eliminated.
In addition, the consolidated financial statements include the consolidated operations of Geosands Inc. as
disclosed in Note 18. This government business enterprise (GBE) is accounted for using the modified
equity method. Under this method, the enterprise's accounting principles are not adjusted to conform
with those of the Municipality and inter-organizational transactions are not eliminated.
(b) Basis of accounting
Revenues and expenses are reported on the accrual basis of accounting. The accrual basis of accounting
recognizes revenues as they become available and measurable. Expenses are recognized as they are
incurred and measurable as a result of the receipt of goods or services and the creation of a legal
obligation to pay.
(c) Cash and cash equivalents
Cash and cash equivalents include all cash balances and short-term, highly liquid financial instruments
with a maturity of three months or less from the date of acquisition.
(d) Land held for resale
Land held for resale is stated at the lower of cost and net realizable value. Cost includes amounts for
improvements to prepare the land for sale.
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1. Summary of significant accounting policies (continued)
(e) Bond portfolio investments
Bond portfolio investments are recorded at cost plus accrued interest less amortization of purchase
premium discounts.
(f) Non-financial assets
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Non-financial assets are not available to discharge existing liabilities and are held for use in the provision
of services. They have useful lives extending beyond the current year and are not intended for sale in the
ordinary course of operations. The change in non-financial assets during the year, together with the
annual surplus, provides the consolidated change in net financial assets for the year.
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Tangible capital assets
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Land improvements
Buildings
Machinery and equipment
Vehicles
Linear assets
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Tangible capital assets are recorded at cost, which includes all amounts that are directly attributable to
acquisition, construction, development or betterment of the asset. The cost of the tangible capital assets
are amortized on a straight-line basis over their estimated useful lives as follows:
- 10 years to infinite life
- 10 to 100 years
- 2 to 25 years
- 5 to 20 years
- 3 to 100 years
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One half of the annual amortization is charged in the year of acquisition and in the year of disposal.
Construction in progress is not amortized until the asset is available for productive use.
(g) Deferred revenue
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Linear assets represent roads, bridges, sidewalks and water and wastewater infrastructure.
Revenue restricted by legislation, regulation, or agreement and not available for general municipal
purposes is reported as deferred revenue on the consolidated statement of financial position. The
revenue is reported on the consolidated statement of operations in the year in which it is used for the
specified purpose.
(h) County and school boards
The Municipality collects taxation revenue on behalf of the school boards and the County of Simcoe.
The taxation, other revenues, expenses, assets and liabilities with respect to the operations of the school
boards and the County of Simcoe are not reflected in these consolidated financial statements.
(i) Segment disclosures
Municipal services have been segmented by grouping activities that have similar service objectives (by
function). Revenues that are directly related to the costs of the function have been attributed to each
segment. Net municipal taxation revenue has been allocated to general government.
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(j) Taxation and related revenues
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Property tax billings are prepared by the Municipality based on assessment rolls issued by the Municipal
Property Assessment Corporation. Tax rates are established annually by the Municipal Council,
incorporating amounts to be raised for local services. A normal part of the assessment process is the
issue of supplementary assessment rolls, which provide updated information with respect to changes in
property assessment. Once a supplementary assessment roll is received, the Municipality determines the
taxes applicable and renders supplementary tax billings. Taxation revenues are recorded at the time tax
billings are issued.
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Assessments and the related property taxes are subject to appeal. Taxes are recorded at estimated
amounts when they meet the definition of an asset, have been authorized and the taxable event occurs.
For property taxes, the taxable event is the period for which the tax is levied. Taxes receivable are
recognized net of allowance for anticipated uncollectible amounts.
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The Municipality is entitled to collect interest and penalties on overdue taxes. These revenues are
recorded in the period the interest and penalties are levied.
(k) Government transfers
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Government transfers are recognized in the consolidated financial statements as revenues in the period in
which the events giving rise to the transfer occur, providing the transfers are authorized, any eligibility
criteria have been met and reasonable estimates of the amounts can be made. Conditional government
grants are recognized to the extent the conditions imposed on them have been fulfilled. Unconditional
government grants are recognized when monies are receivable. Government grants for acquisition of
tangible capital assets are recognized in the period in which eligible expenditures are made. Transfers
are recognized as deferred revenue when transfer stipulations give rise to a liability. Transfer revenue is
recognized in the consolidated statement of operations as the stipulation liabilities are settled.
(l) Revenue recognition
Fees for water and waste water usage are recorded as user charges in the period service is provided.
Connection fee revenues are recognized when the connection has been established.
Subdivider contributions and fees for services (included in user charges and other revenues) are
recognized over the period of service or when required expenditures occur if applicable.
Investment income (other than on obligatory funds) is reported as revenue in the period earned.
Investment income earned on obligatory reserve funds is added to the fund balance and forms part of the
respective deferred revenue balances. Revenue from the obligatory reserve funds is recognized in the
year in which eligible expenditures are made.
Other user charges, payments from other municipalities and other revenues are recognized as invoiced if
collection is reasonably assured.
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(m) Pension plan
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The Municipality offers a pension plan for its full-time and eligible part-time employees through the
Ontario Municipal Employee Retirement System ("OMERS").
OMERS is a multi-employer,
contributory, public sector pension fund established for employees of municipalities, local boards
and school boards in Ontario. Participating employers and employees are required to make plan
contributions based on participating employees' contributory earnings. The Municipality accounts for its
participation in OMERS as a defined benefit plan and recognizes the expense related to this plan as
contributions are made.
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(n) Other post-employment benefits
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Employee future benefits other than pension provided by the Municipality include medical, dental and
life insurance benefits. These plans provide benefits to employees when they are no longer providing
active service. Employee future benefit expense is recognized in the period in which the employees
render services on an accrual basis.
(o) Use of estimates
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The accrued benefit obligations and the current service costs are calculated using the projected benefit
method, prorated on service, and based on assumptions that reflect management’s best estimates. The
current service cost for a period is equal to the actuarial present value of benefits attributed to employees’
services rendered in the period. Past service costs arising from plan amendments are amortized on a
straight-line basis over the average remaining service period of employees active at the date of
amendment. The excess of the net actuarial gains or losses over 10% of the accrued benefit obligation is
amortized to expense over the average remaining service period of active employees to full eligibility.
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The preparation of consolidated financial statements in conformity with Canadian generally accepted
accounting principles requires management to make estimates and assumptions that affect the reported
amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the
consolidated financial statements and the reported amounts of revenues and expenses during the year.
Significant estimates have been made of historical cost and useful lives of tangible capital assets and
employee future benefits. Actual results could differ from those estimates.
2. Budget amounts
The operating budget approved by Council for 2014 is reflected on the consolidated statement of operations,
as well as Schedules 1 and 7. The budgets established for investment in tangible capital assets are on a
project oriented basis, the costs of which may be carried out over one or more years and, therefore, may not
be comparable with the current year’s actual expenditure amounts. Budget figures have been reclassified for
the purposes of these consolidated financial statements to comply with PSAB reporting requirements.
3. Commitments
The Town entered into an agreement with Floyd Sinton Limited for the operation of the Town's buses. The
Town will pay Floyd Sinton Limited $441,300 from 2015 to 2018 and $294,200 in 2019. The contract
expires July 31, 2019.
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4. Tangible capital assets
Schedules 2, 3 and 4 provide information on the tangible capital assets of the Municipality by major asset
class and segment, as well as for accumulated amortization of the assets controlled. The reader should be
aware of the following information relating to tangible capital assets:
(a) Construction in progress
Construction in progress with a value of $8,823,429 (2013 - $9,128,910) has not been amortized.
Amortization of these assets will commence when the asset is put into service.
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(b) Contributed tangible capital assets
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(c) Tangible capital assets disclosed at nominal values
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Contributed tangible capital assets have been recognized at fair market value at the date of contribution.
The value of contributed assets received during the year is $3,795,882 (2013 - $3,218,310).
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Where an estimate of fair value could not be made, the tangible capital asset was recognized at a
nominal value. Land is the only category where nominal values were assigned.
5. Contingencies
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(a) In the ordinary course of business, various claims and lawsuits are brought against the Municipality. No
provision has been made for pending expropriations of land beyond the payments already made to
affected property owners. Any payment made by the Municipality pursuant to claims, lawsuits or
expropriations will be charged in the year of settlement.
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(b) The Town's landfill site was taken over by the County of Simcoe in 1990. The County rebates the Town
for total tonnes of buried waste accepted. The rebate received during the year was $189,470 (2013 $164,847) for 3,712 (2013 - 3,160) tonnes of waste. This rebate will expire once a total of 120,662
tonnes are accepted, which is expected to happen in 2023.
6. Development and letters of credit
As part of various developments, the Town has received letters of credit to cover the costs of completing
these projects. Letters of credit held by the Town at December 31, 2014 were $8,240,489 (2013 $8,596,158).
7. Bond portfolio investments
Bond portfolio investments include fixed income federal, provincial and corporate bonds, rated by S&P at a
risk level of AA or higher in accordance with the Municipality's investment policy. The bond portfolio
investments balance is reduced by $115,906 (2013 - $196,740) of purchase premiums. The bond portfolio
investments have a market value of $17,755,453 at December 31, 2014 (2013 - $16,846,372).
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8. Cash and cash equivalents, short-term investments and bank indebtedness
Cash and cash equivalents, short-term investments and bank indebtedness total as follows:
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Cash and cash equivalents
Short-term investments
Bank indebtedness
2014
2013
$
$
2,500,000
18,788,466
(290,664)
4,748,297
14,353,554
-
20,997,802
19,101,851
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The total is comprised of unrestricted and restricted amounts as follows:
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Unrestricted
Restricted
$
$
10,572,535
10,425,267
6,801,347
12,300,504
20,997,802
19,101,851
for
Cash and cash equivalents consists of two cashable term deposits with maturity dates of January 21, 2015
and February 2, 2015, earning interest at 1.47% and 1.45% per annum. 2013 balance consisted of cash in
bank.
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Short-term investments consist of four non-redeemable GICs with maturity dates between February 20, 2015
and July 3, 2015, earning interest at a range of 1.60% to 2.0% per annum. The 2013 balance consisted of
four non-redeemable GICs and one term deposit with maturity dates between February 19, 2014 and April
17, 2015, earning interest at a range of 1.63% to 2.0% per annum.
Cash equivalents and short-term investments are recorded at cost which approximates fair market value.
Bank indebtedness is the available line of credit with a limit of $2,000,000. Interest is paid on outstanding
balances at a rate of prime less 0.75%.
9. Local improvements receivable
Benefiting land owners of local improvements had the option to pay for their share of the cost in full or
finance over increments of 5, 10, 15 or 20 years. Interest rates on the receivable balance range from 2.01%
to 6.85% per annum. Amortization schedules are prepared in accordance with Infrastructure Ontario.
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10. Deferred revenue - obligatory reserve funds
A requirement of the public sector accounting principles of the Canadian Institute of Chartered Accountants
is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial
legislation restricts how these funds may be used and under certain circumstances these funds may be
refunded.
The net change during the year in the restricted deferred revenue balances is made up as follows:
2014
sio
us
Di
sc
Deferred revenue, end of year
n
Deferred revenue, beginning of year
New deposits:
Government grants
Private sources
Investment income
Transfers to revenue
Dr
aft
for
Obligatory reserve funds:
Development Charges Act
Recreational land
Federal and Provincial gas tax allocation
Building Code Act
2013
$
12,205,574
$
10,514,273
520,276
1,934,884
259,208
(4,494,675)
517,033
3,524,198
216,436
(2,566,366)
10,425,267
12,205,574
2014
2013
$
$
7,899,918
1,318,768
1,050,716
155,865
10,297,687
1,136,214
517,400
254,273
10,425,267
12,205,574
12
11. Long-term liabilities
(a) Long-term liabilities consist of the following:
2014
2013
$
Special area
Tax
rates and
supported
user fees
$
Total
Tax
supported
1,043,442
1,643,442
-
1,053,399
1,053,399
600,000
2,096,841
2,696,841
286,347
$
Total
1,964,786
2,251,133
-
1,374,451
1,374,451
286,347
3,339,237
3,625,584
sio
600,000
$
Special area
rates and
user fees
us
Bank
Ontario Clean Water
Agency
$
n
$
sc
(b) Principal payments for the next 5 years are as follows:
$
828,963
640,144
636,159
292,152
299,423
for
Di
2015
2016
2017
2018
2019
2,696,841
Dr
aft
The above long-term liabilities issued in the name of the Municipality have been approved by by-law.
The annual principal and interest payments required to service these liabilities are within the annual debt
repayment limit prescribed by the Ministry of Municipal Affairs and Housing.
(c) Interest is payable at rates ranging from 1.84% to 5.97% per annum.
12. Trust funds
Trust funds administered by the Municipality amounting to $187,888 (2013 - $181,286) have not been
included in the consolidated statement of financial position nor have their operations been included in the
consolidated statement of operations. The trust funds are comprised of the following:
2014
Cemetery Pre-Need
Cemetery Perpetual Care and Maintenance
$
39,609
148,279
2013
$
41,045
140,241
13
sc
us
sio
n
13. Employee future benefits
The employees of the Municipality participate in the Ontario Municipal Employees Retirement System
("OMERS"). Although the plan has a defined retirement benefit for employees, the related obligation of the
Municipality cannot be identified. The Municipality has applied defined contribution plan accounting as it
has insufficient information to apply defined benefit plan accounting. The OMERS plan has several
unrelated participating municipalities and costs are not specifically attributed to each participant. Amounts
paid to OMERS for 2014 were $806,368 (2013 - $780,047) for current service.
OMERS is a multi-employer plan, therefore any pension plan surpluses or deficits are a joint responsibility
of Ontario municipal organizations and their employees. The most recent actuarial valuation of the Plan was
conducted at December 31, 2014. The results of this valuation disclosed total actuarial liabilities of $77.2
(2013- $73.2) billion in respect of benefits accrued for service with actuarial assets at that date of $70.2
(2013 - $64.4) billion, indicating an actuarial deficit of $7.0 (2013 - $8.8) billion.
The Corporation of the Town of Wasaga Beach pays certain post-retirement benefits on behalf of its retired
employees, including extended health and dental coverage. The Municipality recognizes these postretirement costs in the period in which the employees rendered the services. The accrued benefit obligation
at December 31, 2014 of $1,078,750 and the net periodic benefit cost were determined by an actuarial
valuation dated February 25, 2015. Actuarial valuations will be prepared every third year or when there are
significant changes to the workforce.
Di
Information about the Town of Wasaga Beach's defined benefit plan is as follows:
2014
2013
$
494,773
43,473
40,499
38,851
(56,655)
$
445,403
36,012
23,956
11,695
(22,293)
Accrued plan liability, end of year
Unrecognized actuarial loss
560,941
517,809
494,773
116,945
1,078,750
611,718
Dr
aft
for
Accrued plan liability, beginning of year
Current service cost
Interest cost
Amortization of actuarial loss
Benefits paid for the period
Accrued benefit obligation, end of year
The main actuarial assumptions employed for the valuation are as follows:
(a) General inflation
Future general inflation levels, as measured by changes in the Consumer Price Index (CPI), were
assumed at 2.0% in 2014 and thereafter.
(b) Interest (discount) rate
The obligation as at December 31st, of the present value of future liabilities and the expense, was
determined using an annual discount rate of 3.75%. This corresponds to the assumed CPI rate plus an
assumed real rate of return of 1.75%.
(c) Health care costs
Health care costs were assumed to increase 8.0% in 2014, 7.8% in 2015, 7.5% in 2016 and thereafter.
(d) Dental costs
Dental costs were assumed to increase 4.0% in 2014 and thereafter.
14
14. Accumulated surplus
The accumulated surplus consists of individual fund surplus and reserves and reserve funds as follows:
2014
$
2013
$
210,532,718
(73,653)
356,500
201,647,516
(73,648)
356,500
210,815,565
201,930,368
1,706,806
3,593,269
186,871
96,271
1,333,710
1,680,994
20,576,981
1,498,614
3,593,269
186,871
96,271
53,191
555,445
1,445,223
17,018,216
29,174,902
24,447,100
Reserve funds set aside for specific purposes by Council
Current purposes
168,625
285,676
Investment in government business enterprises (Note 18)
14,723,489
14,229,725
254,882,581
240,892,869
2014
2013
$
$
sio
n
Surplus:
Investment in tangible capital assets
General revenue
Land held for resale
for
Di
sc
Reserves set aside for specific purposes by Council
Working funds
Government business enterprise
Contingencies
Insurance
Parking
Current purposes
Tax rate stabilization
us
Total surplus
Dr
aft
Total reserves
Total accumulated surplus
15. Net municipal taxation
Net municipal taxation consists of:
Taxation revenue
Amount levied and remitted to School Boards
Amount levied and remitted to the County of Simcoe
Net municipal taxation
36,530,421
(8,761,500)
(10,615,913)
35,411,055
(8,934,159)
(10,263,419)
17,153,008
16,213,477
15
16. Other revenues
Other revenues on the consolidated statement of operations consists of the following:
2014
$
321,824
622,507
143,824
46,931
$
313,241
667,647
122,432
90,739
1,135,086
1,194,059
sio
n
Rents, concessions and franchises
Licences and permits
Fines
Donations, sale of publications and equipment
2013
17. Annual surplus transferred to reserves
us
At the end of 2014 $471,542 of unspent funds were transferred to the working funds and tax rate
stabilization reserves by council resolution. In 2013 $385,592 was transferred to the working funds and tax
rate stabilization reserve.
for
Di
sc
A reconciliation between adjusted annual surplus as transferred to reserves and recorded annual surplus as
per the consolidated statements is reflected below. The need for this is generated by the actual recorded
results complying with PSAB reporting requirements.
Dr
aft
Recorded annual surplus as per consolidated
statement of operations
Transfers to/from reserves/obligatory reserve funds
Change in government business enterprise
Tangible capital asset additions
Principal payments on long-term liabilities
Adjusted annual surplus
2014
2013
$
$
13,989,712
(3,536,232)
(493,764)
6,701,876
200,948
(14,862,255)
(1,528,743)
471,542
8,347,745
(579,886)
(168,762)
6,006,171
26,486
(11,327,027)
(1,919,135)
385,592
16
18. Government business enterprise (GBE)
The following balances represent the consolidation of Geosands Inc., Wasaga Distribution Inc., Wasaga
Genco Inc. and Wasaga Resource Services Inc. for the year ended December 31. The following operations
are included in the consolidated statement of operations, accounted for on a modified equity basis:
2014
2013
$
Geosands
Inc.
22,100,090
(7,376,601)
$
Geosands
Inc.
23,810,181
(9,580,456)
14,723,489
14,229,725
2,745,596
5,175,468
6,802,425
2,745,596
5,175,468
6,308,661
14,723,489
14,229,725
19,872,706
(18,983,116)
17,804,542
(17,235,780)
889,590
(400,000)
4,174
568,762
(400,000)
-
Change in investment in government business enterprise equity
493,764
168,762
Income from government business enterprise:
Change in investment in government business enterprise
equity
Dividends
Interest on note receivable
493,764
400,000
148,043
168,762
400,000
148,043
1,041,807
716,805
sio
n
Total assets
Total liabilities
Net assets
Di
Investment in government business enterprise
sc
us
Common shares
Miscellaneous paid-in capital
Retained income
Dr
aft
Net revenues for the year
Dividends
Dividend refund
for
Total revenues
Total expenditures
The note receivable in the amount of $3,593,269 (2013 - $3,593,269) has no fixed terms of principal
repayment. Interest is determined on the principal amount outstanding on the 30th day following December
31st of each year in which principal is owing. The interest receivable in any given year is the Government
of Canada 10 year bond rate posted by the Bank of Canada on December 31st of each year. Interest may be
receivable in cash or in additional common shares issued by the government business enterprise. The
interest rate was 4.12% (2013 - 4.12%). The rate, which exceeds the Government of Canada 10 year bond
rate, was agreed to by Council and the Board of Directors of Wasaga Distribution Inc.
In 2011, a lease agreement was entered into with Wasaga Distribution Inc., effective January 1, 2012 for the
construction of a fire hall on a portion of the land owned by Wasaga Distribution Inc. The Municipality was
charged rent of $23,232 for the first year. Rent will increase by the same percentage as the Consumer Price
Index for the first ten years. On the eleventh year of the lease there will be a revaluation of rent based on
fair market value. The term of the lease is forty years, including options for two extensions of twenty years.
17
19.Comparative figures
Certain comparative figures have been reclassified to conform to the current year's financial statement
presentation.
20. Future accounting pronouncements
n
The PSAB has issued PS 3260, Liability for Contaminated Sites, which establishes recognition,
measurement and disclosure standards for liabilities relating to contaminated sites. The section is effective
for governments for fiscal years beginning on or after April 1, 2014; the Municipality is required to adopt
this section for its fiscal year beginning January 1, 2015. Earlier adoption is permitted.
sc
us
sio
The PSAB has issued Section PS 3450, "Financial Instruments", which establishes recognition,
measurement, presentation and disclosure standards relating to financial instruments such as receivables,
payables, and equity instruments. The section is effective for governments for fiscal years beginning on or
after April 1, 2015; the Municipality is required to adopt this section for its fiscal year beginning January 1,
2016. Earlier adoption is allowed. The new standard is not expected to have a material effect on the
consolidated financial statements.
Di
The PSAB issued Section PS 3041, "Portfolio Investments", which replaces Section PS 3040. The new
section establishes recognition, measurement, presentation and disclosure standards relating to investments
in organizations that do not form part of the government reporting entity. This section must be implemented
upon the adoption of Section PS 3450.
21.Subsequent event
Dr
aft
for
The PSAB issued Section PS 1201, "Financial Statement Presentation", which replaces Section 1200. The
new section establishes reporting principles and standards for the disclosure of information in government
financial statements. This section establishes the requirement of the Municipality's financial statements to
include a statement of financial position, statement of operations, a statement of remeasurement gains and
losses, a statement of change in net debt and a statement of cash flow. This section must be implemented
upon the adoption of Section PS 3450.
At the April 28, 2015 Council meeting, a by-law was passed to purchase seven waterfront properies in the
Beach Area One vicinity located along Beach Drive. The property covers 4.73 acres of land and buildings
containing 28 commercial units, which will be leased to external business organizations. The purchase price
totalled $13.8 million, closed May 14, 2015 and will be financed through two long-term debentures issued
by TD Canada Trust (10 year term with 25 year amortization) and Infrastructure Ontario (25 year term and
amortization). These amounts will be repayable through a combination of reserves and taxation.
18
SCHEDULE 1
SCHEDULE OF LIBRARY OPERATIONS
Revenue
Government grants
Contribution from municipality
Copier, duplicating fees and miscellaneous
Donations
Budget
2014
Actual
2014
Actual
2013
$
(Note 2)
$
$
35,058
441,391
15,157
1,920
40,389
402,228
12,651
2,967
509,550
493,526
458,235
445,870
5,200
37,980
5,500
430,058
4,200
49,093
4,849
405,121
4,200
39,634
4,335
494,550
488,200
453,290
15,000
5,326
4,945
Accumulated surplus, beginning of the year
361,892
356,947
Accumulated surplus, end of the year
367,218
361,892
sio
n
33,300
451,350
19,900
5,000
Di
sc
us
Expenses
Salaries, wages and benefits
Services
Materials and supplies
Memberships and training
for
Annual surplus
Dr
aft
The supplemental information provided above has been extracted from the records of the Municipality
and is included in the consolidated statement of operations.
19
SCHEDULE 2
CONSOLIDATED SCHEDULE OF TANGIBLE CAPITAL ASSETS
Land
Land
Improvements
Buildings
Machinery and
Equipment
Vehicles
Linear Assets
Construction in
Progress
2014
Total
2013
Total
$
$
$
$
$
$
$
$
$
Cost
Balance, beginning of year
Additions
Disposals
19,599,286
1,289,523
(65,965)
8,104,897
658,470
(5,400)
42,666,788
2,749,261
(46,100)
9,385,648
574,755
(312,536)
8,854,683
1,051,106
-
178,653,198
8,844,621
(463,620)
9,128,910
4,508,932
(4,814,413)
276,393,410
19,676,668
(5,708,034)
265,643,728
11,377,584
(627,902)
Balance, end of year
20,822,844
8,757,967
45,369,949
9,647,867
9,905,789
187,034,199
8,823,429
290,362,044
276,393,410
n
o
si
Accumulated amortization
Amortization
Disposals
-
2,367,625
222,623
(2,455)
14,855,186
1,086,503
(13,290)
2,834,428
642,259
(312,536)
-
2,587,793
15,928,399
3,164,151
20,822,844
6,170,174
29,441,550
6,483,716
Net book value, end of year
t
f
ra
D
r
fo
c
s
i
us
5,059,240
700,510
-
46,003,830
4,049,981
(361,419)
-
71,120,309
6,701,876
(689,700)
65,664,997
6,006,170
(550,858)
5,759,750
49,692,392
-
77,132,485
71,120,309
4,146,039
137,341,807
8,823,429
213,229,559
205,273,101
D
20
SCHEDULE 3
CONSOLIDATED SCHEDULE OF SEGMENTED TANGIBLE CAPITAL ASSETS
FOR THE YEAR ENDED DECEMBER 31, 2014
Cost
Additions
Disposals
Assets in service, end of year
Construction in progress
All assets, end of year
General
Government
Protection to
Persons
and Property
Transportation
$
$
$
9,860,736
1,084,309
(122,159)
Planning and
Development
Health,
Social and
Family
Total
$
$
$
$
$
6,533,725
646,703
(83,869)
63,151,663
4,023,699
(514,202)
167,163,607
8,449,174
(28,400)
19,696,717
918,134
(139,314)
203,734
5,528
(3,078)
654,318
37,590
-
267,264,500
15,165,137
(891,022)
10,822,886
7,096,559
66,661,160
175,584,381
20,475,537
206,184
691,908
281,538,615
-
-
5,508,138
3,297,909
9,840
-
7,542
8,823,429
10,822,886
7,096,559
72,169,298
178,882,290
20,485,377
206,184
699,450
290,362,044
Amortization
Disposals
714,501
125,066
(48,944)
2,018,377
323,016
(83,869)
26,885,107
2,882,677
(412,477)
790,623
2,257,524
29,355,307
10,032,263
4,839,035
Environmental
Recreation and
Cultural
r
o
tf
42,813,991
n
o
si
i
D
s
u
sc
36,072,405
2,723,807
(2,840)
5,252,981
590,354
(136,369)
79,160
8,074
(5,201)
97,778
48,882
-
71,120,309
6,701,876
(689,700)
38,793,372
5,706,966
82,033
146,660
77,132,485
140,088,918
14,778,411
124,151
552,790
213,229,559
D
f
a
r
21
SCHEDULE 4
CONSOLIDATED SCHEDULE OF SEGMENTED TANGIBLE CAPITAL ASSETS
FOR THE YEAR ENDED DECEMBER 31, 2013
General
Government
Protection to
Persons
and Property
Transportation
$
$
$
Environmental
Recreation and
Cultural
Planning and
Development
Health,
Social and
Family
Total
$
$
$
$
$
Cost
Additions
Disposals
9,757,767
165,832
(62,863)
6,523,867
85,829
(75,971)
61,055,282
2,422,990
(326,609)
163,771,743
3,393,582
(1,718)
19,315,376
491,524
(110,183)
203,734
-
589,147
65,171
-
261,216,916
6,624,928
(577,344)
Assets in service, end of year
9,860,736
6,533,725
63,151,663
167,163,607
19,696,717
203,734
654,318
267,264,500
11,210
-
1,178,047
7,929,813
9,840
-
-
9,128,910
9,871,946
6,533,725
64,329,710
175,093,420
19,706,557
203,734
654,318
276,393,410
Construction in progress
All assets, end of year
Amortization
Disposals
655,619
121,745
(62,863)
1,796,944
297,404
(75,971)
24,826,097
2,361,446
(302,436)
714,501
2,018,377
26,885,107
9,157,445
4,515,348
r
o
tf
37,444,603
n
o
si
i
D
s
u
sc
33,429,043
2,645,080
(1,718)
4,795,617
565,234
(107,870)
72,374
6,786
-
89,303
8,475
-
65,664,997
6,006,170
(550,858)
36,072,405
5,252,981
79,160
97,778
71,120,309
139,021,015
14,453,576
124,574
556,540
205,273,101
D
f
a
r
22
General
Government
$
Revenues
User charges
Government grants
Contributions from deferred revenue obligatory reserve funds
Investment
Other
Expenses
Salaries, wages and employee benefits
Interest on long-term liabilities
Rents, financial expenses and external
transfers
Contracted services
Net revenues (expenses)
Other
User charges
Government grants
Contributions from deferred revenue obligatory reserve funds and other
Investment
Other
Gain (loss) on disposal of tangible
capital assets
enterprise
Annual surplus (deficit)
SCHEDULE 5
CONSOLIDATED SCHEDULE OF SEGMENTED REVENUES AND EXPENSES
ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2014
Protection to
Persons
Recreation and
and Property
Transportation
Environmental
Cultural
Health,
Social and
Family
Total
$
$
$
$
490,815
45,362
-
456,636
2,798
50,000
39,297
-
17,153,008
423,314
7,456,562
2,459,888
411,905
$
$
17,153,008
423,314
35,893
2,323,775
-
56,571
114,324
958,498
83,014
58,111
5,418,852
4,939
189,470
21,547
470,282
572,756
37,688
103,376
620,657
11,115
157,798
44,524
43,465
9,017
266,703
1,375
7,400
189,579
470,282
572,756
1,135,086
21,038,263
894,928
1,268,536
5,701,250
811,897
510,809
46,697
30,272,380
1,926,636
564,224
2,997,048
3,660
267,284
2,676,932
3,223
1,564,955
952,813
139,297
1,217,856
2,204,314
3,223
922,851
784,964
179,039
9,174
62,106
11,551,881
149,403
4,778,315
162,368
186,894
125,066
236,710
3,801,254
323,016
87,840
829,257
2,883,911
60,841
1,309,003
2,723,807
116,902
99,297
590,355
84,393
236,035
6,839
4,500
48,882
749,054
6,466,240
6,701,876
2,965,188
7,628,972
8,046,118
6,403,617
3,936,942
1,291,270
124,662
30,396,769
18,073,075
(6,734,044)
r
o
tf
f
a
r
D
$
Planning and
Development
(6,777,582)
n
o
si
i
D
s
u
sc
(702,367)
(3,125,045)
(780,461)
(77,965)
(124,389)
17,293
-
-
186,969
1,700,000
2,893,880
-
-
-
-
3,098,142
1,700,000
156,360
-
2,317,946
-
1,966,086
204,745
-
21,064
13,017
-
-
4,305,096
204,745
169,377
(70,241)
553,680
-
(102,201)
1,233,994
(25,560)
2,008,208
(2,946)
-
-
-
(200,948)
3,795,882
1,041,807
-
-
-
-
-
-
1,041,807
1,698,899
-
5,336,708
7,047,359
31,135
-
-
14,114,101
(1,440,874)
6,344,992
19,771,974
(6,734,044)
(3,093,910)
(780,461)
(77,965)
13,989,712
23
SCHEDULE 6
ACTUAL FOR THE YEAR ENDED DECEMBER 31, 2013
Protection to
Persons
Recreation and
and Property
Transportation
Environmental
Cultural
General
Government
$
$
Planning and
Development
Health,
Social and
Family
Total
$
$
$
$
493,605
40,389
-
508,757
5,000
-
45,198
8,425
-
16,213,477
484,849
7,367,503
2,732,030
292,608
$
$
16,213,477
484,849
46,594
2,525,775
-
29,340
8,902
127,761
770,134
129,896
-
5,473,875
13,643
164,847
262,541
548,092
36,533
689,210
63,579
149,723
17,254
38,993
277,705
14,132
1,895
-
94,965
262,541
548,092
1,194,059
20,117,861
855,213
1,113,332
5,708,612
811,699
529,784
53,623
29,190,124
2,009,970
420,042
152,789
214,886
121,745
2,632,830
254,408
225,636
3,805,653
297,404
2,569,268
13,109
1,532,171
143,263
913,922
2,361,446
1,001,889
212,449
1,047,623
144,842
1,144,796
2,645,081
2,085,951
13,109
840,714
91,848
90,389
565,234
764,540
161,877
85,498
390,185
6,786
12,260
28,459
14,047
8,475
11,076,708
238,667
4,285,294
843,876
6,573,878
6,006,171
2,919,432
7,215,931
6,196,680
3,687,245
1,408,886
63,241
29,024,594
17,198,429
(6,360,718)
Revenues
User charges
Government grants
reserve funds
Investment
Other
Expenses
Rents, financial expenses and external transfers
Contracted services
Other
User charges
Government grants
Investment
Other
Gain (loss) on disposal of tangible capital
assets
Income from government business enterprise
r
o
tf
D
f
a
r
7,533,179
(6,419,847)
n
o
si
i
D
s
u
sc
(488,068)
(2,875,546)
(879,102)
(9,618)
165,530
-
-
46,892
-
816,410
-
81,077
-
36,222
863,302
117,299
936
3,700
608,115
-
2,426,057
174,177
-
54,721
13,279
-
12,000
3,088,893
174,177
29,915
716,805
-
(24,173)
1,040,228
-
2,178,082
-
(2,313)
-
-
-
717,741
3,700
1,671,062
5,594,726
-
48,222
8,182,215
(4,748,785)
5,106,658
38,604
8,347,745
17,916,170
(6,357,018)
146,764
(2,728,782)
(879,102)
(26,486)
3,218,310
716,805
24
SCHEDULE 7
BUDGET FOR THE YEAR ENDED DECEMBER 31, 2014
Protection to
Persons
Recreation and
and Property
Transportation
Environmental
Cultural
General
Government
$
Revenues
User charges
Government grants
Contributions from deferred revenue obligatory reserve funds
Investment
Other
Expenses
Contracted services
Rents, financial expenses and external
transfers
Other
User charges
Government grants
Other
enterprise
Health,
Social and
Family
Total
$
$
$
$
488,000
33,300
-
370,500
50,000
48,800
-
17,602,021
432,289
6,337,950
2,518,750
280,000
$
$
17,602,021
432,289
36,000
2,323,700
-
25,000
130,000
50,820
149,250
-
5,318,830
12,500
100,000
194,570
425,000
45,500
719,080
118,500
70,000
74,320
270,040
2,000
-
70,000
194,570
425,000
1,229,440
21,059,080
874,080
318,570
5,575,650
791,340
422,500
48,800
29,090,020
1,911,060
456,530
145,500
3,175,760
262,570
4,222,250
2,421,860
10,140
1,674,280
794,640
1,085,190
148,690
1,021,620
1,462,860
2,214,420
3,270
872,250
43,700
815,710
205,770
253,000
11,210
51,650
4,000
11,635,210
162,100
4,544,670
6,925,950
159,000
230,510
99,700
83,660
100,200
100,540
-
773,610
2,672,090
7,891,090
5,000,620
3,802,020
3,233,840
1,375,020
66,860
24,041,540
18,386,990
(7,017,010)
(4,682,050)
1,773,630
(2,442,500)
(18,060)
5,048,480
r
o
tf
f
a
r
D
$
Planning and
Development
n
o
si
i
D
s
u
sc
(952,520)
-
-
375,710
1,033,340
1,688,090
2,567,200
-
-
-
2,063,800
3,600,540
200,000
-
2,582,550
-
3,997,280
-
187,200
7,500
-
-
6,767,030
207,500
311,800
-
-
-
-
-
-
311,800
511,800
-
3,991,600
8,252,570
194,700
-
-
12,950,670
18,898,790
(7,017,010)
(690,450)
10,026,200
(2,247,800)
(952,520)
(18,060)
17,999,150
25
COMMITTEE CHAIR REPORT
TO:
Council
FROM:
Mayor Brian Smith, Chair
SUBJECT:
Actions from the April 28, 2015 Committee of the Whole Meeting
DATE:
May 26, 2015
RECOMMENDATION
That Council adopt the Committee of the Whole Report dated April 28, 2015, as circulated, and
approve all the actions contained therein.
BACKGROUND
Listed below are the actions resulting from the Committee of the Whole meeting held on April 28,
2015. They are before Council for consideration.
ACTIONS
Process to lease 25 commercial rental units at Beach Area 1
Resolution No. 2015-14-01
RESOLVED THAT Committee of the Whole authorize the Chief Administrative Officer to work initially
with the Vendor of the Beachfront Properties on the leasing of Food and Retail locations at the
Beachfront, and subject to Council approving the purchase and the purchase becoming final, to work
at leasing these locations in accordance with the terms in this report and the direction provided by
Committee.
CARRIED
Process to lease three bars at Beach Area 1
2 of 2
RESOLVED THAT Committee of the Whole authorize the Chief Administrative Officer to work with
the Vendor of the Beachfront Properties to issue a Request for Proposals (RFP) for the operation of
three licensed establishments at Beach Area 1, either individually or to a maximum of two
establishments using the criteria outlined in this report and direction provided by Committee, as
amended.
Councillor Anderson
Deputy Mayor Biflochi
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Yea
Yea
Yea
CARRIED
Respectfully submitted,
Brian F. Smith, Mayor Chair,
Nay
Nay
SPECIAL
COMMITTEE OF THE WHOLE
REPORT
Tuesday, April 28, 2015
at
4:00 p.m. in the Classroom
PRESENT:
1.
B. Smith
N. Bifolchi
R. Anderson
S. Bray
R. Ego
B. Smith
B. Stockwell
Mayor
Deputy Mayor
Councillor
Councillor
Councillor
Councillor
Councillor
G. Vadeboncoeur
T. Nicholson
P. Archdekin
M. Stahr
Chief Administrative Officer
Clerk
Deputy Clerk
Baulke Augaitis Stahr (Town Solicitor)
CALL TO ORDER
2.
3.
DEPUTATIONS, PRESENTATIONS, PETITIONS AND PUBLIC MEETINGS - None
4.
5.
NEW BUSINESS
a)
Process to lease 25 commercial rental units at Beach Area 1
The Chief Administrative Officer advised that later this evening Council will consider a By-Law
to authorize entering into a purchase and sale with Wasaga Beach Waterfront Development to
purchase seven properties. If this goes through the closing is May 14th and we are heading
into busy summer season with vendor leasing and with this transition will step into shoes and
begin leasing properties at Beach area 1. If we wait until after the 14th and if the deal closes
we start behind. He has contacted the vendor to see about working with him on the remaining
14 lease properties at Beach 1. Eight have signed leases; three are pending and there are 14
vacant units. With permission of the vendor and working with vendor the CAO proposed we
initiate an advertising campaign to start to lease the properties. Since the news broke last
COWOC – April 28, 2015
Page 2 of 5
Tuesday he as well as staff has received phone calls about bars and the potential of leasing.
People are coming into Town Hall and there may be other ways individuals are being made
aware. The previous vendor had an agreement with a leasing specialist and that agreement
was terminated and since then they have been working with a local agent. They are paid a
commission. The CAO has had conversations with Mark Ruttan who is in attendance and he
is willing to assist with leasing. A short discussion ensued with respect to how it would be
opened to all agents to bring forth a tenant and how that agent would be compensated. The
goal is to get all properties leased through advertising. Council has to establish rental rates
that are reasonable, competitive within the market and we have not got to that step yet. There
will be a finder’s fee at perhaps 2.5% of the value of the lease available to anyone, real estate
or leasing agent upon a successful lease. Discussion ensued.
Deputy Mayor Bifolchi noted for her to approve, Council has to set and approve the leasing
rates; ensure deficiencies are looked after before leasing and know the value of the
deficiencies prior to approval.
The CAO noted that as the Town doesn’t own the property, if approved, the closing is May
14th. The time between tonight and the 14th, without approval of the vendor, we have no ability
to lease. During this period and rather than forward interest to vendor, the Town can step in
with the approval of the vendor for the limited time. Once the deal closes it is entirely on the
Town to lease. Discussion ensued with respect to lease rates at a per square foot or flat rate
and as the existing rate are all different and negotiated on an individual basis, the CAO has
looked at each block of buildings and rates that are reasonable and what has been negotiated.
Questions were asked about control of the type of T-shirts and music, profanity etc. The Town
Solicitor Michael Stahr was in attendance and he responded to clauses that can be put in the
leases to be negotiated to cover that. The negotiated leases, the Town inherits. The CAO
noted that Mr. Stahr has reviewed the current lease template and asked Committee if there
was some language that they would like to have in the leases. Discussion ensued and with
the Town Solicitor a draft lease with schedules will be prepared. He noted this will be a team
approach with the Communications Officer and there needs to be a point of contact.
Deputy Mayor Bifolchi asked that the leasing rates come back for approval prior to leasing.
The CAO advised he will have endeavor to have lease rates for next week.
Mayor Smith spoke to understanding Committee’s concerns and has the same concerns. Once
the leases are set up and we are satisfied, we have to give the CAO direction to move forward
and work with the vendor until May 14th. For simplicity we are looking at a per unit cost. He
has no issue with paying any realtor a finder’s fee to help find people to lease the units. If they
are all filled up by the May long weekend that is ok and will aim for middle of June. It would be
nice to have one bar establishment open at the right time. He also felt staff have the ability to
do this. Council’s comments are duly noted and will be considered when making the lease and
that the deficiencies are addressed before anyone leases.
Once again the Mayor noted that the CAO has to be given direction to deal with the Vendor
until May 14th and give us the opportunity to receive calls and show properties and work
towards leases.
Page 3 of 5
The Mayor then asked for Committee’s consensus to permit Mark Ruttan to come to the table.
Committee agreed and Mr. Ruttan advised that he is not here representing anyone; he came
to help the Town. He was a Councillor for nine years and this is not for his income. He has
been involved in property management at the beachfront for years and keys are available to
get into the buildings. He was making proposals to the owners on flat rate leases before he
knew the Town was interested in purchasing. The plazas are starting to go flat rates to make it
affordable. Some of the beachfront units have been empty for three years and he is here to
help make it happen, not to make money. He suggested a flat rate as compensation for all
realtors.
Deputy Mayor Bifolchi expressed that while it is ok to make the lease at a flat rate have to
make sure it is fair value as there are other businesses struggling in the plaza. Mr. Ruttan
advised he looks after five plazas and it is difficult to lease the units. It was then;
RESOLVED THAT Committee of the Whole does hereby authorize the Chief Administrative
Officer to work initially with the Vendor of the Beachfront Properties on the leasing of Food and
Retail locations at the Beachfront, and subject to Council approving the purchase and the
purchase becoming final, to work at leasing these locations in accordance with the terms in
this report and the direction provided by Committee.
CARRIED
b)
Process to lease three bars at Beach Area 1
The CAO spoke to the leasing of bars and the challenges of the past. He is proposing that we
go through an RFP process with a tight time line to lease the three bar establishments. The
documents will be created and posted on the Town’s web site, in the local paper. There will be
evaluation criteria to determine the operator. He consulted with the AGCO and a bar operator
outside this community. The RSP would close next week and a Committee of Ms. Legget and
himself will review the submissions with an independent score and come up with a universal
score. Due to the tight time frame, Committee needs to decide if they want to have a bar
open. It is expected that the Lakeview bar will be open. It is also suggested that when the
RFP is awarded that person only is awarded two establishments so one person does not have
all three. If this is finalized an RFP will be posted for receipt next Wednesday and awarded
Thursday.
Deputy Mayor Bifolchi requested that should local establishments apply that their municipal
taxes, water and sewer bills must be up to date.
Discussion continued with respect to the liquor licenses; time to get a new one; who holds the
existing license and if that process is fair.
Page 4 of 5
The CAO advised that the liquor license for the three establishments is under the control of
one individual. The time frame that the AGCO works with ranges from a transfer of a license
that can be done in a week or a new license which is lengthy and an extensive process. The
license is issued for the premises and that individual has a license to operate at that premise.
He further advised that the holder of the license is in the audience. He has had a conversation
with him and he is very supportive of the Town of Wasaga Beach. He would consider
transferring his license; however, liability is a concern and the transferee has to be reputable.
Mayor Smith asked for Committee’s consideration to permit Mr. Grozzi to come to the table.
Councillor Bray noted the need for the RFP to be open and transparent to allow anyone to bid
that may be interested and a fair chance to apply to sell beer.
Mayor Smith noted the intent is to be able to get an RFP out sooner than later and have
interested parties come to us to open for the long weekend.
The CAO noted that Council has to decide if it wants to have one bar open on long weekend.
The Lakeview Bar will be open. He has been advised from the OPP that it is better if more
than one is open on the May long weekend and recommends Council approve at least one bar
be open if you get a satisfactory RFP. Timeline is very quick. That is the one spike and from
3rd week in May to June we have prom parties in the community who rent cottage courts and
patronize the bars. The OPP point out it is better that young people partying are at bars in a
self-contained area rather than cottage courts. Discussion ensued with respect to requests to
lease and bar leases and the RFP as well as the liquor licenses.
Mr. Grossi advised that he holds the three licenses and has a valid lease on the buildings.
Provided he passes all the required inspections he could have the bars ready for the long
weekend. He believes he holds a three year lease and would confirm that. He further advised
that he is not averse to signing the liquor license over to a vendor, as he did last year;
however, it didn’t work. The operators were not proficient enough. It was not his intent to
operate a bar this year. He came back in 2012 and operated it and is not opposed to working
with the Town and a prescribed owner. There is an assessment and liability he has to
consider and if the risk level is nominal he will consider it. He would be looking for someone
who is well rounded and understands the nature of the beach. He is also not opposed to
operating it. He would consider a license transfer, but it takes time. He further noted that he
would want to qualify just like anyone else and would assign the liquor license to the Town.
Mr. Grossi advised that to get the bars open for May long weekend is a difficult task to get
ready, but he is willing to work with the Town. It would be doable with the right resources and
support network behind him. He is not here for self-serving but to help if he can. If he can
throw in his hat and get a bar open he would help in any way he can.
Mr. Stahr provided liability advice.
Mr. Grossi was asked if he owned the Dardenella at one time. He advised he owned it from
2002 to 2006 and successfully ran it and owns a successful bar in Vaughan for five years.
Page 5 of 5
Further discussion ensued. The Clerk was asked for clarification on procedure. The CAO
noted the purpose of today is to allow for a public process with an ad in the paper and on the
web site and people have five days to respond if Council wants one bar open by May long
weekend.
Mayor Smith advised that he will call for the vote and give direction to CAO and he can reach
out to Mr. Grossi based on this motion.
Councillor Stockwell requested a recorded vote.
It was noted that the RFQ will be amended to include municipal taxes, water and sewer to
Federal and Provincial taxes and the submission deposit raised to $10,000 from $5,000.
It was then;
MOVED BY S. BRAY
SECONDED BY R/ ANDERSON
RESOLVED THAT Committee of the Whole does hereby authorize the Chief Administrative
Officer to work with the Vendor of the Beachfront Properties to issue a Request for Proposals
(RFP) for the operation of three licensed establishments at Beach Area 1, either individually or
to a maximum of two establishments using the criteria outlined in this report and direction
provided by Committee, as amended.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Yea
Yea
Yea
Yea
Nay
CARRIED
6.
ITEMS FOR FUTURE MEETINGS
a)
b)
7.
Background Information on Establishing a Development Corporation
Disposition of the Marlwood Golf & Country Club
ADJOURNMENT
TO:
Council
FROM:
SUBJECT:
Actions from the May 7, 2015 Committee of the Whole Meeting
DATE:
May 26, 2015
RECOMMENDATION
That Council adopt the Committee of the Whole Report dated May 7, 2015, as circulated, and
BACKGROUND
Listed below are the actions resulting from the Committee of the Whole meeting held on May 7, 2015.
They are before Council for consideration.
ACTIONS
Repairs to Dardenella
RESOLVED THAT Committee of the Whole does hereby recommend to Council that it approve the
offer from Wasaga Beach Developments Inc., to transfer funds provided by the Insurance Company
for the Dardenella Truss repairs directly to the Town in lieu of conducting the repairs prior to the
closing of the purchase on May 14, 2015, subject to receiving written confirmation from the Insurance
Company that they are paying 100% of the approved estimated cost of the repairs.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
CARRIED
Yea
Yea
Yea
Yea
Yea
Nay
Nay
2 of 3
RESOLVED THAT Item 5b) – Rental Rates for Beachfront properties be referred back to staff for
further review.
CARRIED
RESOLVED THAT Committee of the Whole does hereby recommend to Council the following rental
rates for the Beachfront Properties for the remaining vacant retail and food service units for 2015
season:
31 Beach Drive 41 Beach Drive 43d Beach Drive 13 1st Street 14 1st Street 91-93 Beach Drive
50 Mosley Street
115 Beach Drive
$45,000
$27,000
$32,000
$18,000
$18,000
$20,000 – fast food, $18,000 – retail space
$32,000
$8,000 to $10,000 – units 1 to 4, $15,000 – units 5 & 6 combined
FURTHER THAT Committee of the Whole does hereby authorize the Chief Administrative Officer to
negotiate one season leases with prospective tenants for the vacant beachfront properties based on
these lease rates and the standard Town lease.
REFERRED
3 of 3
Resolution no. 2015-15-04
RESOLVED THAT subject to the purchase of the Beachfront properties being finalized on May 14,
2015, Committee of the Whole award the RFP’s for the Operation of the three beachfront licensed
establishments – Bananas, the Dardenella and the Copa Cabana as follows:

The RFP for the Operation of Bananas to Mr. Enzo Grossi for the 2015 season commencing
May 15, 2015 and concluding September 30, 2015, subject to the Town and Mr. Grossi
negotiating a lease that is suitable to both parties, including an improved lease rate.

The RFP for the Operation of the Dardenella to the Smarkenka Group for the 2015 season
commencing on a date no earlier than May 15th, 2015 and concluding September 30, 2015,
subject to confirming that a liquor license is available for the property and subject to the Town
and the Smarkenka Groupo negotiating a lease that is suitable to both parties, including an
improved lease rate.

The RFP for the Operation of the Copa Cabana to Mr. Enzo Grossi for the 2015 season
commencing June 15, 2015 and concluding September 30, 2015, subject to the Town and Mr.
Grossi negotiating a lease that is suitable to both parties, including an improved lease rate.
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Nay
Nay
Nay
Nay
DEFEATED
CCI High School Stage Request
RESOLVED THAT the Committee of the Whole does hereby support the Manager of Parks, Facilities
and Recreation’s recommendation to allow the Collingwood Collegiate Institute to rent the portable
stage for their June 3, 2015, “Relay for Life” event at a total cost of $1,800.00 taxes included.
CARRIED
REPORT
Thursday, May 7, 2015
at
PRESENT:
ABSENT:
1.
B. Smith
N. Bifolchi
R. Anderson
S. Bray
R. Ego
B. Smith
B. Stockwell
Mayor
Deputy Mayor
Councillor
Councillor
Councillor
Councillor
Councillor
K. Lalonde
T. Nicholson
P. Archdekin
G. Reinders
J. Leggett
M. Quinlan
M. Stahr
Director of Public Works/Acting CAO
Clerk
Deputy Clerk
Managers of Parks, Facilities &
Recreation
EDCCO
Treasurer
Baulke Augaitis Stahr (Town Solicitor)
G. Vadeboncoeur
CALL TO ORDER
2.
Councillor Anderson declared a potential Pecuniary Interest with respect to item 5c).
3.
DEPUTATIONS, PRESENTATIONS, PETITIONS AND PUBLIC MEETINGS – None
4.
UNFINISHED BUSINESS - None
5.
NEW BUSINESS
COWOC – May 7, 2015
a)
Page 2 of 9
Repairs to Dardenella Roof Trusses
Councillor Stockwell inquired if the Town’s insurers were aware of this purchase and the
condition of the buildings. He was advised that the Insurance Company is aware of the
purchase not the condition of the buildings. The Mayor has discussed the buildings with the
legal counsel and the Chief Building Official has been through them with Dan Barill
Engineering.
Mr. Michael Stahr, the Town Solicitor, was invited to the table. He advised that the CAO
explored the insurability of the buildings and the conditions of the offer have been explored.
There is a conceptual plan of the amount the insurer is prepared to pay for the repair of the
roof trusses in the amount of $207,000. If the insurance company is repairing it they absorb
and pay the HST. If they are paying to be rid of the claim, they pay without HST. Mr. Barill has
done his own estimate and suggests the Town do the truss repair for potentially less than
$207,000. The Town will not be dealing with the insured.
The Town Treasurer advised that the insurance company will be given the appraisal from Mr.
Peter Gignac. The repairs will be done. It the CBO approves the build repairs there should
not be an issue.
The Town Treasurer advised that she has spoken with JLT and while not directly about the
truss situation, they will be given the appraisal from Peter Gignac, they will look at that
appraisal and insure. The repairs will be done and will be okay. If our CBO says the building
is okay and repaired there should not be an issue.
Councillor Bifolchi expressed confusion as to why work had not already been done and as the
owner in the construction business it would be easier for them to do the work; she stated she
would not support waiving condition and asked for recorded vote.
RESOVED BY B. SMITH
SECONDED BY R. EGO
RESOLVED THAT the Committee of the Whole does hereby approve the offer from Wasaga
Beach Waterfront Developments Inc. to transfer funds provided by the Insurance Company for
the Dardenella Truss repairs directly to the Town in lieu of conducting the repairs prior to the
closing of the purchase on May 14, 2015, subject to receiving written confirmation from the
Insurance Company that they are paying 100% of the approved estimated cost of the repairs.
Councillor Anderson
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Yea
Yea
Yea
Yea
Nay
CARRIED
b)
Page 3 of 9
Councillor Anderson hoped that Council would be flexible in the rates and he would like to see
every unit filled by July 1st. The rates in the past have been too high and not rented out.
Council needs to make sure the units are full and is not as concerned with the rates as with
being full.
A lengthy discussion ensued with what the private sector is paying next door suggesting there
is nothing to compare the rates questioning if they are high or low and current lease rates.
Mayor Smith advised that Ms. Legget will circulate a copy of the existing lease rates. Ms.
Legget stated her direction from the CAO was that the information was to be kept private and
confidential and not included in the report for that reason and as we are being asked what is
the lease rates he required direction on how to address those who want to lease our spaces.
Mayor Smith requested that the CAO be contacted via phone.
It was noted that a notice to lease was put in the paper and people were to contact the Town
with the unit they were interested in and the product for sale. The first step was to look at the
lease rates and then the Bar FRP`s. People are looking to lease and staff has to be able to
respond.
Councillor Stockwell suggested that what was just circulated is public information. Mayor
Smith responded that the rates in the CAO`s report are public, but the current leases are being
kept as private and confidential information. Councillor Stockwell suggested that they may be
confidential to the public but not for Council and questioned why they were not provided prior
to today.
Ms. Legget came to the table. It was noted that the Chief Administrative Officer is on vacation
but will join the meeting via telephone.
Mayor Smith advised that staff came to these rates based on leases in place and professional
real estate agent advice on the leasing market.
Discussion ensued with leasing or not because of rates and the CAO`s direction to negotiate;
public funds and responsibility to the rate payers; the importance to getting the units leased out
for this season; the economic impact to have the units leased for all of Wasaga Beach;
attracting tourists and not just the beach front; rental rates and creating unfair business to the
rest of the business owners in Town.
The CAO joined the meeting via telephone.
Mayor Smith acknowledged the CAO and thanked him, noting he appreciates him taking the
time to join in. He further acknowledged that the CAO has postponed his vacation twice due
to Town business already.
Page 4 of 9
The CAO advised that the document Ms. Legget circulated was prepared a couple of weeks
ago and he had copies at a meeting but that discussion did not come up. He did provide a
couple of members when asked with the lease rates and did not attach to the public document
as he felt it was potentially sensitive information.
The CAO further explained that the spread of the lease rates between the recommendation
and what is currently there and the factors taken into consideration. Some units were not
leased over the past couple of years due to high lease rates and based on the conclusion of
his discussions with real estate agents who had been engaged with the current owners to
lease the property we had to look at lease rates and lower them in order to be able to rent. We
had to be sensitive to what current people were paying and the new lease rates. He felt it not
appropriate to significantly go under and while there are some reductions, they are not
dramatic. The CAO then spoke to a particular lease rate and the proposed rate difference
noting he was cautious of locations and looked at blocks of buildings, rates already established
and went on the advice of the real estate agent. The square footage/floor plan of the buildings
was to be circulated with his report and apologized for it not being included. It was copied and
circulated to Committee.
Committee members questioned what the square footage rates are.
Once again the CAO advised that he looked at building blocks and came up with comparable
rates. Committee`s direction and recommendation was to go with rent at a flat rate.
Mayor Smith noted that the beach front is a unique animal in past credence was given to
location of building. Closer to Spruce Street the higher the rent. We all agreed that we would
look at a flat rate per unit which is the way they have been leased ``forever``. We agreed to
look at a flat rate unit price and that is why the CAO is going this way. In speaking to the
current owners, it was a flat rate lease. The CAO spoke to the Mr. Ruttan and that was also
his recommendation to go with a flat rate.
Councillor Bray questioned a potential sharing revenue with an arcade owner in lieu of rent.
The CAO advised that was a suggestion by the real estate agent from discussion with a local
arcade operator for revenue sharing rather than lease rate and was looked as an option to
provide for the beach front.
Discussion continued around the lease rates if the units are delayed in being opened and lost
revenue for the vendors and the Town; the suggestion Council was trying to do things too
quickly and to do it right for the long hall, rather than worry about Victoria Day; all of Committee
receiving the same information; timing for receiving information; repairs to mold/mildew that
have to be addressed and the units not presently leased that will take some preparation.
Deputy Mayor Bifolchi advised that she will support the motion; however, it is important that
Council walk through the buildings, deal with issues and allow time to deal with the issues. She
strongly suggested Council needs to tour these buildings prior to the purchase. It was then;
MOVED BY S. BRAY
Page 5 of 9
RESOLVED THAT Item 5b) rental rates for Beachfront properties be referred back to staff for
further review.
CARRIED
MOVED BY B. SMITH
RESOLVED THAT the Committee of the Whole does hereby approve the following rental rates
for the Beachfront Properties for the remaining vacant retail and food service units for 2015
season:
31 Beach Drive 41 Beach Drive 43 Beach Drive 13 1st Street 14 1st Street 91-93 Beach Drive
50 Mosley Street
115 Beach Drive
$45,000
$27,000
$32,000
$18,000
$18,000
$20,000 – fast food, $18,000 – retail space
$32,000
$8,000 to $10,000 – units 1 to 4, $15,000 – units 5&6 combined
FURTHER THAT Committee of the Whole does hereby authorize the Chief Administrative
Officer to negotiate one season leases with prospective tenants for the vacant beachfront
properties based on these lease rates and the standard Town lease.
REFERRED
c)
Councillor Anderson previously declared Pecuniary Interest was noted and he withdrew from
the table.
Discussion ensued with respect to negotiating rates and the CAO advised that he will negotiate
an improved rate from what those who submitted proposed as it is dramatically under what
staff feels is a satisfactory rate.
Page 6 of 9
Discussion ensued with respect to the condition of the buildings; dry rot; mold, mildew, etc.
The Deputy Mayor advised she would support leasing out Bananas as it is in a more
reasonable condition and leaving the others closed. She also requested a Council tour of the
buildings, received a list of work to be completed, deficiencies, business plan and suggested
that the bid received from the Dardenella and the Copa Cabana have a lot of work behind
them.
Councillor Stockwell did not want to decide at this meeting nor put the leases carte blanche
into the hands of staff to negotiate the three leases. He wanted the leases to come back to
Council for approval and is looking for better ideas.
Councillor Ego had concerns that when the buildings were shown no staff was present to
answer questions.
Ms. Legget advised that staff did not attend the walk through to ensure a complete, fair and
transparent process; the Town does not own the buildings yet. Those bidders who attended all
received the same tour.
Councillor Ego suggested that because Mr. Grossi knew the background of the buildings and
others bidding didn’t, he didn’t think that was fair.
Mayor Smith noted that while Mr. Grossi may have more knowledge than others, it was a
public RFP process and that does not preclude him from bidding and questioned if it does give
an advantage. He would not know the condition of buildings today unless he was in it.
Everyone was given a fair opportunity to go in the buildings and see the state of them. The
bidders then were making a proposal on what they saw. These are business people and they
made those decisions to submit a proposal.
Ms. Legget advised that everyone who asked questions and took out RFP’s all received the
same answer and questions and answers were posted on the Town’s website for public use.
Councillor Bray had concerns for the lack of time for the RFP completion and the tight time line
and inquired how many packages were picked up and how many received back. Ms. Legget
advised that twelve requests through e-mail for the RFP and five returned. Councillor Bray
would like to see a bar open and supported Option 3 to provide for one bar to open and the
change to negotiate further.
Councillor Smith indicated that if the bar operator thinks he can get open, they should be
allowed to open.
Discussion ensued with respect to staff inspections, reports and licensing requirements. The
lease rates were discussed again and it was noted that staff can only negotiate if it improves
the Town’s position only by prices going up. The Mayor noted that Council can give clear
direction to staff and if not sufficient we go back to another RFP.
Page 7 of 9
A lengthy discussion ensued with respect to negotiating with the three lead proponents. Legal
advice was provided with respect to the RFP bids.
The Clerk clarified that the main motion says the award is subject to further negotiations; if a
satisfactory lease rate is not negotiated, the proposal will not be awarded. This gets the
discussions started and Council could have a walk through the buildings.
Deputy Mayor Bifolchi advised that the only bar award she will support is for Bananas. There
are major deficiencies in the other two and until a cost for repairs is provided she cannot
support awarding the other two. Once again Council needs to tour the buildings to see the
state they are in.
Deputy Mayor Bifolchi stated that when this comes back to Committee she wants to hear from
the different departments that have been through the buildings and the cost estimates.
Councillor Bray moved a motion that she will support in principle Option 3 to award Bananas,
subject to a lease rate being negotiated; and after discussion later withdrew the motion.
The Mayor advised that one proponent; Mr. Grossi is in the audience and with permission of
Committee would like to speak. Committee agreed.
Mr. Grossi advised that timing is the upmost concern to get the bar open if that is the objective
for long weekend. During the bid process the proponents that did walk through to understand
the dynamics of the building. The parties have to begin negotiations right away.
The CAO advised that he has had conversations with Joseph DiTomasso and he is very much
aware of what the Town is doing and will cooperate with the Town moving forward. It was
then;
MOVED BY B. SMITH
SECONDED BY B.F. SMITH
RESOLVED THAT subject to the purchase of the Beachfront properties being finalized on May
14, 2015, Committee of the Whole award the RFP’s for the Operation of the three beachfront
licensed establishments – Bananas, the Dardenella and the Copa Cabana as follows:

The RFP for the Operation of Bananas to Mr. Enzo Grossi for the 2015 season
commencing May 15, 2015 and concluding September 30, 2015, subject to a lease being
negotiated between the Town and Mr. Grossi that is suitable to both parties, including an

The RFP for the Operation of the Dardenella to the Smardenka Group for the 2015 season
commencing on a date no earlier than May 15th, 2015 and concluding September 30, 2015,
subject to confirming that a liquor license is available for the property and subject to a lease
being negotiated between the Town and the Smardenka Group that is suitable to both
parties, including an improved lease rate.

Page 8 of 9
The RFP for the Operation of the Copa Cabana to Mr. Enzo Grossi for the 2015 season
commencing June 15, 2015 and concluding September 30, 2015, subject to a lease being
negotiated between the Town and Mr. Grossi that is suitable to both parties, including an
Deputy Mayor
Councillor Bray
Councillor Ego
Councillor Smith
Mayor Smith
Yea
Yea
Nay
Nay
Nay
Nay
DEFEATED
Councillor Anderson returned to his place at the table.
d)
Request by Collingwood Collegiate Institute Co-Chairs Relay for Life
Festival Stage Use
Deputy Mayor Bifolchi did not support the bleachers being rented out and taken out of town as
it was purchased for local group rental and local events.
Councillor Anderson did not support the renting out the bleachers as that was a condition of
the purchase.
Mr. Reinders advised that it was purchased with Council’s direction that it would not be rented
out and would be used in Town. The CAO has indicated he supported the request because
Wasaga Beach students attend CCI. Mr. Reinders put together a cost for staff and vehicle and
it for Committee’s consideration.
A short discussion ensued with support to rent it to an out of town organization. It was then;
MOVED BY BRAY
SECONDED BY R. EGO
RESOLVED THAT Committee of the Whole does hereby support the Manager of Parks,
Facilities and Recreation’s recommendation to allow the Collingwood Collegiate Institute to
rent the portable stage for its June 3, 2015 “Relay for Life” event at a total cost of $1,800.00
plus taxes.
CARRIED
The Chief Administrative Officer asked for clarification on the vote on the leases and was
advised it was defeated 4-2 with Councillor Anderson declaring a conflict.
Page 9 of 9
Councillor Stockwell inquired of the procedure for submitting matters for the Agenda. The
Clerk responded Thursday at Noon for the Agenda to go out Friday for the meeting the
following week.
6.
ADJOURNMENT
TO:
Council
FROM:
SUBJECT:
DATE:
May 26, 2015
RECOMMENDATION
BACKGROUND
No resolutions were passed.
REPORT
Tuesday, May 12, 2015
at
PRESENT:
ABSENT:
1.
B. Smith
N. Bifolchi
R. Anderson
S. Bray
R. Ego
B. Smith
B. Stockwell
Mayor
Deputy Mayor
Councillor
Councillor
Councillor
Councillor
Councillor
G. Vadeboncoeur
P. Archdekin
M. Quinlan
Deputy Clerk
Treasurer
T. Nicholson
Clerk
CALL TO ORDER
2.
3.
DEPUTATIONS, PRESENTATIONS, PETITIONS AND PUBLIC MEETINGS - None
4.
UNFINISHED BUSINESS - None
5.
NEW BUSINESS
a)
Discussion on Future Plans for Beach Area 1
The CAO advised the purpose of this meeting, after weeks of discussion, is what the future
plan is if we acquire the beachfront property. It is time to initiate conversation on what are the
plans and thoughts and to have that discussion. Staff have looked at things we need in the
short term to work on the list of repairs and maintenance items; cost estimates and to bring
back a budget; revenues and expenditures for the project; short term plans and leasing and
getting ready for the summer and bar leases. Those are immediate and short term items.
The CAO spoke to the longer term after the summer and into 2016 and beyond to having the
conversation of what Council thinks it will be doing. We need to kick off that discussion and
this is a good opportunity. He requested that Committee think of thoughts to put on the table
to formulate a future action plan.
Page 2 of 5
Deputy Mayor Bifolchi was of the opinion that Council can’t move forward until they have
received staff reports to validate the current options for the building, maintenance, health and
safety issues and all costs. She would like to see reports from all the different Town
departments and an honest opinion of the condition of the buildings; if they need to be
demolished then let’s hear it. There is no point in putting money into the buildings until we
know what is really going on with them.
Councillor Smith spoke to the visioning that was already done for the beach and would like to
have it back on the table to see where this Council is and what the next step is for previous
thoughts for the future and how it compares to where Council is now.
Councillor Stockwell inquired of retaining the current custodian of the buildings. The CAO
advised that he has had that discussion with him and he is interested in continuing on as
custodian and will be meeting with the property manager as the custodian reports through him.
Councillor Stockwell noted that assuming the purchase goes through the Town will own
buildings that need work on them and the sooner the better; however, is not sure how much
can be done until the season is over. He personally was impressed with the Dardenella even
though it needs a lot of work as there is a lot of good usable space once it is fixed up and for a
lot of money. The building has not been designated as an historical building but would like to
see what can be done to get it back to its original use as it’s a beautiful building and good for
the municipality.
Councillor Ego questioned the deposits required and it was confirmed that is a total of $20,000.
In speaking to the future of the buildings Councillor Ego agreed that there is work that needs to
be done and didn’t have an issue with doing our best to get rented for the season whatever
that cost is. He agreed that they do have to be assessed at the end of the year for the
necessary long term work that needs to be done. Councillor Ego spoke to the $1M that is set
aside for landscaping that is not being used this year, and inquired if it can be used to fix up
the buildings.
Councillor Bray advised that in the last few weeks the media and residents have been asking a
lot of questions and people are voicing their opinions that Council has made decisions about
the future. Council has not made any decisions and Council needs to make its decision so we
are all saying the same story. She is happy to talk about it and get direction. It is
embarrassing to not be able to answer the questions and to be called a liar.
Councillor Smith spoke to the visioning by the previous Council and the public meetings and
public input in that process. She would like to revisit that vision to see if that is where this
Council is going. That vision did set out a plan for the future.
Mayor Smith advised that he sat on the Visioning Committee and it was a vision for beach area
1 and 2. Some work was done for beach area 2 to be shovel ready if a developer came along.
He agreed that Council needs to pull out that vision and see where we are today and where
the vision was to take the beachfront. He agreed to see it come back to understand what can
be used, changed or whatever this Council decides.
The CAO advised that what was presented to Council and the public were artist conceptions of
what could happen. From the conceptions a lot of work was done resulting with an amendment
to the OPA, new policies, changing of Zoning and the lands are now development ready. The
next step is the Community Improvement Plan (CIP) policies which will provide incentives to
private sector for development; density was increased with requirement for ground floor
Page 3 of 5
commercial to have residential opportunity above; bonusing and all that is now in place so
development can occur. If Council changes the policies or zoning, it will have to be done in
accordance with those existing policies.
Councillor Smith noted that all the rezoning was done with a vision of something being done;
are we off track with that vision; we need a starting point. The CAO responded that if the
purchase goes through, a developer now only has to deal with one owner, which is an
advantage. The Town is well positioned going forward subject to the CIP being adopted to see
elements of the vision implemented. He cautioned that the artists conceptions look nice, but
that may not be what it will look like when developed. Councillor Smith would like to see the
background and thought process to this point. She also hoped the Director of Economic
Development would be hired soon.
Councillor Stockwell spoke to this being a major change and would like Council to talk about
whether we go back to the Casino people and advise there is a fifth site.
Deputy Mayor Bifolchi requested that if there is to be discussion on the casino it is important to
have staff reports and input to understand why that is not the best site.
Councillor Stockwell wants everything brought back to the table. The Casino people are now
doing their thing.
The CAO advised that Councillor Bray raised a good point on the future plans. This is a kick
off discussion. On behalf of staff, one item is that Council has to determine mid-range plans
and he calls 1-5 years being mid-range. He knows what Deputy Mayor Bifolchi is saying about
the assessment of the buildings and Council has to make a decision on its investment. We
would like to see these buildings rented and that will require a certain investment. If the short
term decisions are different; Council needs to give thought to mid-range going forward. Staff
needs direction as we approach the fall as to where we are going forward. Right now every
decision is for this season; however, mid-range plans need to be looked at.
Mayor Smith was of the opinion that Council needs to look at the beachfront in three stages.
Short term plans now and leases for the summer. He agreed with the Deputy Mayor that
Council needs contractors, professionals and staff costing and then determine what buildings
are moving from short term to mid-term, which he considers the next five years and have
Council make a decision with respect to those buildings based on the recommendations
received and on the cost to keep them running. We will then make that recommendation and
come to a conclusion.
Mayor Smith then talked of what he considers mid-term being looking at five year terms for
leases with options to renew and the out clause of 180 days for the Town and to be fair to the
people leasing with some kind of prediction to them and to know if there will be some kind of
pro-rated cost back to them upon a termination.
The Mayor was of the opinion that the CIP is key. A lot of work has been done on that and it
has been approved at the County level. Staff will be coming to the next Development
Committee with recommendations. It is up to Council to decide what to approve for
enticements, taxes, development charges and is important to get it on the table. The Town
can then be speaking with developers sooner than later.
The Mayor then spoke to long term redevelopment of beach area 1 and 2. He would like to
see beach 1 redeveloped first as that is the Town’s economic driver; however, if a developer
came along for beach area 2 Council has to be open to that.
Page 4 of 5
Mayor Smith spoke to the vision of the last Council and the misconception that the vision and
conceptual drawing is what is planned to happen. The public saw the drawings of multi-story
buildings that they anticipate will be there in the next few years. He has made it clear to all he
speaks to that those were conceptual drawings and don’t expect it will be what will be done.
The developer who comes forward will present what he is proposing to build and what it will
look like. The Mayor suggested it has to fall somewhat close to the vision, but will likely
change. He felt it would be negligent to turn down any good quality development because it
didn’t look like what we think it should. There are a lot more questions, thoughts and ideas
and people can bring them forward. He stated the Town has done the right thing in this
purchase as the key is control. It is difficult to have a developer come forward because of the
private ownership, but we will have control of 72% of the beach front and have the ability to
work with developers. Is there a definite exit plan or finite end result, no, we will get there as
we move along and as developers come forward as to what development might be suitable to
their business plans. Council then makes the final decision.
Councillor Stockwell stated that there has really been a material change with ownership
coming to the municipality and Council is on the hook for it. He welcomes sitting with staff and
looking at a plan. Council can now accomplish things we would not have dreamed of.
Councillor Anderson stated that Council has to have a plan on how we want to proceed; will we
sell some lands; long term leases; Council has to have a process.
Councillor Stockwell suggested that there is now breathing room and would like staff to do an
in depth report, within six months, as to the pros and cons of owning licensed establishments
or tenants owing the liquor licenses.
Mayor Smith agreed with Councillor Anderson to enter into long term leases rather than selling
the asset. That would be his preference as it would generate revenue for the tax payer in
perpetuity if lands are kept and leased.
Councillor Anderson stated that Council has to decide if we want any more property or not as it
could come up quickly and we need to decide where we are on that subject.
The CAO noted that Councillor Anderson has raised a good point. His office is quite busy and
as we are a couple of months away from hiring the Economic Development Officer he would
appreciate some assistance from Council to engage who he needs to provide assistance in his
office. There is a lot of work to be done and staff is almost at the limits of what can be done.
He requested concurrence from Council to move forward with a new hire.
Mayor Smith confirmed that it has been a very busy past six weeks and as he is in the office
every day he sees the work load and has no issue hiring someone on an interim bases and
supports some assistance.
The CAO advised that if it were September or October there would be time. We are heading
into our peak time as spring rolls around, population increases and we pick up speed. The
CAO advised that for a COWOC on June 2nd he can have the physical assessments
completed and staff reports for an initial report to Committee of the Whole. At the next
Development Committee there will be discussion on the CIP and Mr. Wukasch will walk
Committee through what the CIP is, different examples of how it can be applied; financial
costs, and as it will take lots of education asked members to read the 31 page document that
will be circulated. There are financial implications and he wants to make sure that Council
understands the options and recommendations on what to include in the CIP. Council will
need to adopt the CIP.
Page 5 of 5
Mayor Smith inquired how much time the CAO thinks he requires someone and the CAO
responded about two months until the new Economic Development person is hired and work is
handed over to that person.
6.
ADJOURNMENT
TO:
Council
FROM:
Councillor Bill Stockwell, Chair
Public Works Committee
SUBJECT:
Actions from the May 20, 2015 Public Works Committee Meeting
DATE:
May 26, 2015
RECOMMENDATION
That Council adopt the Public Works Committee Report dated May 20, 2015, as circulated, and
BACKGROUND
Listed below are the actions resulting from the Public Works Committee meeting held on May 20,
ACTIONS
Mr. & Mrs. Turner from #59 Meadowood Dr
Notice of Construction re. sidewalk correction
and extension on Meadowood Dr
RESOLVED THAT pertaining to the appeal of the construction of the sidewalk on Meadowood Drive
be amended by adding to the last paragraph, “with the developer being responsible for all reasonable
expenses related to the construction of the sidewalk”.
DEFEATED
Mr. & Mrs. Turner from #59 Meadowood Dr
Notice of Construction re. sidewalk correction
and extension on Meadowood Dr
RESOLVED THAT the Public Works Committee does hereby receive the Pacific Homes, Marl Lake
Subdivision Sidewalk Extension, Meadowood Drive Report for information;
AND FURTHER THAT, Staff be given authority to direct the Developer to extend the sidewalk across
the frontages of #55, #57 and #59 Meadowood Drive as proposed.
CARRIED
Engineer’s Report
RESOLVED THAT the Public Works Committee does hereby receive the May 11, 2015 Engineer’s
Status Report on Capital Works Projects, for information.
CARRIED
Street Sign Specifications – Veterans Way
2 of 4
RESOLVED THAT the Public Works Committee does hereby recommend to Council that the street
sign specifications for the proposed Veterans Way signage include the image of a poppy.
CARRIED
Contract NO. 111115-1 – Robinson Road Area
Servicing (Phase 2) – Tender Award
RESOLVED THAT the Public Works Committee does hereby recommend to Council that the
Robinson Road Area Servicing – Phase 2, Contract No. 111115-1 Tender be awarded to B&J
Contracting in the amount of $1,329,749.50, which excludes HST;
AND FURTHER THAT the project costs exceeding the approved 2015 budget be financed as outlined
in the “Financial Implications” section of the May 20, 2015 “Robinson Road Area Servicing – Phase 2,
Contract No. 111115-1 Tender Award Recommendation” staff report;
AND FURTHER THAT the Mayor and Clerk be authorized to execute the agreement for the works.
CARRIED
Request for Proposal (RFP #2015-10)
One (1) New Heavy-Duty Single Axle Plow & Sander
Truck
RESOLVED THAT the Public Works Committee does hereby recommend to Council that the heavyduty vehicle and equipment contract, RFP# PW2015-10, for a new single axle plow & sander truck
with options from Larochelle Equipment be awarded to Lewis Motor Sales, in accordance with the
completive bid process issued by the County of Simcoe, in the amount of $290,109.42 (Including
H.S.T.).
CARRIED
Request for Proposal (RFP #2015-05)
Three (3) New Pick-up Trucks
RESOLVED THAT the Public Works Committee does hereby recommend to Council that the lightduty vehicle equipment contract (RFP# PW2015-05) for three (3) new pickup trucks be awarded to
Tom Smith Chevrolet Buick GMC Limited, in accordance with the completive bid process issued by
the County of Simcoe, in the amount of $94,270.50 (excluding H.S.T.).
CARRIED
Stop Sign Installation Policy
3 of 4
RESOLVED THAT the Public Works Committee does hereby recommend to Council that it adopt the
Stop Sign Installation Policy, dated May 2015, for the Town of Wasaga Beach.
CARRIED
Public Works Accounts – April 2015
RESOLVED THAT the April 2015 Accounts, as reviewed by the Public Works Committee, are hereby
confirmed.
CARRIED
Request for Tender (PW# 2015-02)
One (1) New Twenty (20) Passenger Transit Bus
RESOLVED THAT the Public Works Committee does hereby recommend to Council that the Supply
and Delivery of One (1) New Transit Vehicle, in accordance with Tender No. PW2015-02, be awarded
to Crestline Coach Ltd., in the amount of $95,601.54 (Including H.S.T.).
CARRIED
Wasaga Beach Transit Report – April
Monthly Ridership Statistics
RESOLVED THAT the Public Works Committee does hereby receive the Wasaga Beach Transit
Report for April 2015, for information.
CARRIED
Wasaga Beach-Collingwood Link Ridership
April 2015 Statistics
RESOLVED THAT the Public Works Committee does hereby receive the Wasaga BeachCollingwood Link Ridership Statistics for April 2015, for information.
CARRIED
Closed Session
A proposed acquisition of land by the municipality
RESOLVED THAT pursuant to Section 239 of the Municipal Act, 2001, as amended, the next portion
of the Public Works Committee meeting be closed to the public to consider a proposed acquisition of
land by the municipality.
CARRIED
Closed Session
4 of 4
RESOLVED THAT the closed session of the Public Works Committee meeting adjourns and the open
session resumes.
CARRIED
Closed Session
RESOLVED THAT the Public Works Committee does hereby confirm the direction given to the
Director of Public Works during the Closed Session regarding a proposed acquisition of land by the
municipality.
CARRIED
Respectively Submitted,
Bill Stockwell, Councillor
Chair, Public Works Committee
PUBLIC WORKS COMMITTEE
REPORT
Held Wednesday, May 20, 2015 at 8:30 a.m.
In the Classroom, Town Hall
PRESENT:
B. Stockwell
N. Bifolchi
S. Bray
R. Ego
B. Smith
Councillor/Chair
Deputy Mayor/Co-Chair
Councillor
Councillor
Mayor
G. Vadeboncoeur
K. Lalonde
M. Pincivero
S. Chapman
Chief Administrative Officer/Deputy Clerk
Manager of Engineering Services
Recording Secretary
ABSENT:
1.
CALL TO ORDER
Councillor Stockwell called the meeting to order at 8:30 a.m.
2.
DISCLOSURE OF PECUNIARY INTERESTCouncillor Stockwell informed Committee that Deputy Mayor Bifolchi has declared a Pecuniary
Interest with respect to item 5)g Public Works Accounts – April 2015, cheque #17824, as it
pertains to a family member.
3.
DEPUTATIONS, PETITIONS, PRESENTATIONS AND PUBLIC MEETINGS
a) Mr. & Mrs. Turner from #59 Meadowood Drive in attendance to appeal the Notice of
Construction re. sidewalk correction and extension on Meadowood Drive.
Councillor Stockwell read the recommendation. Mr. & Mrs. Turner were welcomed to the meeting by
Committee. Mrs. Turner stated she was notified by Mr. Lalonde that she was welcome to attend
Public Works Committee meeting to put a grievance in with respect to the sidewalk placement in front
of her property at 59 Meadowood Drive. She mentioned that from the start of the development the
sidewalk was overlooked and overseen where it was to end. She stated additional parking in her
driveway was the reason for buying the home, and once a sidewalk is placed than half the driveway is
gone, and this is the reason she is grieving this decision. Mr. Turner questioned why a change is
necessary now. Mr. Lalonde provided Committee with background information on the original design
of the Phase 2 of the Marl Lake Village Subdivision and noted that it was not until an on-site final
assumption inspection was conducted that it was noticed there was an error in the sidewalk
extension.
2 of 9
He noted in reviewing the “Accepted for Construction” drawings for the development, it was confirmed
that the contractor had installed the sidewalk as per the drawings, however, the driveway locations
had not been included on the “Accepted for Construction” design drawings, and this was overlooked
at that time by the designer and the Town. Mr. Lalonde stated the Developers Engineers were
contacted as the residents needed to be contacted regarding this oversight and made aware of this.
Mr. Lalonde further mentioned that the recommendation to extend the sidewalk on Meadowood Drive
be done as a safety standpoint as many pedestrians utilize this area to get to and from the
neighbourhood park, just three properties from where the existing sidewalk ends. Discussion then
ensued as to when the sidewalks were placed. Mrs. Turner then questioned why there is a safety
aspect now. Mr. Lalonde stated that the original sidewalk layout forces pedestrians to cross the road
twice to get to the neighbourhood park, or forces them to walk across the frontages of #57 & #59
Meadowood Drive, not allowing for pedestrian connectivity or safety for pedestrian traffic to the park.
Councillor Bray then entered the meeting. Mr. Turner then asked if a sidewalk is placed in front of his
property, would he be compensated for the sprinkler system, curbs and French drain that were placed
if alterations were required. Mr. Lalonde stated sprinkler systems are not allowed on town property
and noted that when the sidewalk is placed there may be some adjustments that would be required.
He stated the contractor would be responsible for arranging locates and to restore and taper off the
curbing where necessary. Mr. & Mrs. Turner were asked how long they have owned the property.
They stated they were second owners of the home and purchased in August of 2014. Mr. Lalonde
indicated that the Draft Plan of Subdivision was done in around 2001 and it has been under
construction for approximately ten years. He stated the Subdivision is at the end of the maintenance
period and this was noted as one of the deficiencies. Mrs. Turner stated they bought the house the
way it is now and stated this is not her error and feels very upset that for the amount of money she
paid for the home, known what she knows now, she would have gone somewhere else. Councillor
Stockwell stated Mr. & Mrs. Turner’s point has been made, but due to the fact that residents utilize
this sidewalk to get to the park area, it is a matter of safety and the municipality has to address this,
as it is on Town property not private property. Councillor Stockwell thanked Mr. & Mrs. Turner for
their attendance. Mayor Brian Smith mentioned this is the first time he has ever seen a sidewalk at a
90 degree bend, end at the end of the driveway. He recommended that any costs incurred for the
three residents affected by this sidewalk extension should not be passed onto these residents, such
as relocation of the drain, curb tapering and sprinkler system, and that it should be done through the
process. Mr. Lalonde pointed out that the Developer may not want to incur the costs of the sprinkler
system, etc. as they realize these items are not to be placed out on town property. Councillor Ego
inquired if the sidewalk could follow the curb instead of having to place it across the driveways?
Mr. Lalonde indicated that if it were a barrier curb then this could have been considered. There are
mountable curbs in this area and there are minimum setbacks to maintain the standard boulevard
width. He further mentioned that a streetlight is also situated between #55 & #57, which has to be
taken into consideration. Mayor Smith then asked that the motion be amended to include that the
Developer be responsible for all reasonable expenses related to the construction of the sidewalk.
Deputy Mayor stated she does not agree to the motion and stated she is more comfortable in having
Staff deal directly with the Developer. The CAO read the motion. It was then;
MOVED BY MAYOR B. SMITH
SECONDED BY R. EGO
RESOLVED THAT pertaining to the appeal of the construction of the sidewalk on Meadowood
Drive be amended by adding to the last paragraph, “with the developer being responsible for
all reasonable expenses related to the construction of the sidewalk”.
DEFEATED.
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Councillor Stockwell read the original motion. It was then;
SECONDED BY R. EGO
RESOLVED THAT the Public Works Committee does hereby receive the Pacific Homes, Marl
Lake Subdivision Sidewalk Extension, Meadowood Drive Report for information;
AND FURTHER THAT Staff be given authority to direct the Developer to extend the sidewalk
across the frontages of #55, #57 and #59 Meadowood Drive as proposed.
CARRIED
Councillor Stockwell advised Mr. & Mrs. Turner that they will be contacted by Staff regarding the
placement of the sidewalk.
4.
UNFINISHED BUSINESS
a) All-Terrain Vehicle (ATV) Recreation Presentation – Item was referred to Staff for
further information re. By-Laws established in other municipalities and related
costs, including insurance premiums – PW-February 11, 2015, pw-April 22, 2015.
Mr. Lalonde advised Committee that he has received a response from the Insurance Agency with
respect to the liability policy. He stated he is working with the Treasurer with respect to the O.P.P.
costs. Mr. Lalonde stated this item was referred back to staff with respect to specific area By-laws
and the costs incurred. Committee concurred. He mentioned that the recommendation won’t
necessarily change in that the ATV Club will still need to pursue the link with the neighbouring
communities.
5.
DEPARTMENTAL STAFF REPORTS
Public Works
a) Mr. Pincivero to provide Engineer’s Report on Capital Works Project Status Report.
Mr. Pincivero spoke to additional items he wanted to add to his Project Status Report. He stated
under the Construction Projects; Schoonertown Bridge Widening, the traffic west of the bridge is
expected to be switched before the July long weekend. He stated under the Design Projects; Trillium
Creek Flow Containment Berm, the property appraisal, draft reference plan and agreement have
been provided to the last property owner for their review and acceptance.
Mr. Pincivero informed Committee that a Report on the Main Street Bridge options for staging and
traffic control will be brought forward to the June Public Works Committee meeting.
Councillor Stockwell then inquired if the speed signs on Main Street have been relocated? He stated
it appears the traffic in this area is travelling at a high rate of speed. Mr. Lalonde mentioned Staff
have expanded the limit of the 40 km//hr. speed signs. Mayor Brian Smith asked if there are speed
signs that indicate the speed being travelled. Mr. Lalonde stated there are speed notification signs
that are solar type panel that could be considered if Committee wishes.
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He indicated they are in the range of approximately $10,000.00 for those types of signage. Councillor
Stockwell suggested communicating with the O.P.P. on the speeding issues. Councillor Bray
suggested utilizing the Community Policing Committee’s speed sign, as it is mobile and can be
moved from place to place and capable in collecting data on the speeds travelled in this particular
area. The CAO mentioned that the Community Policing Committee was looking into possibly
purchasing a solar powered pole mounted sign that tracks the speed and the technology has
improved and costs have since reduced.
Councillor Ego inquired if there are any other projects that will be added onto the Project Status
Report. Mr. Pincivero stated new projects are added on as they come up, but as far as new projects
for this year, he believes all the projects have been added onto his report at this time. Mr. Lalonde
mentioned that the maintenance projects are not included on Mr. Pincivero’s Project Status Report,
as they are not a Capital item. Mr. Lalonde informed Committee that they will be advertising in the
newspaper and website regarding the scope, limits, and scheduling for each project.
Discussion then ensued with respect to a meeting that was recently held with respect to the
Baywood-New England Village Development. The CAO suggested that Mr. Pincivero could speak to
this meeting that was held, as he was in attendance. Mr. Pincivero stated Ainley Representatives,
Public Works Staff as well as himself and a Site Superintendent for Baywood Developments recently
met to go over and inspect deficiencies within the Development. Mr. Pincivero indicated that while
they were present, topsoil was being placed and they were working towards getting the work done.
Mr. Pincivero noted that the notice that was to be sent to the owners regarding the deficiencies and
the draw on their securities was held, as they had seen that they were moving forward and that the
Site Superintendent was hired to finish the site and it was felt that this work would be completed in
due time. Councillor Stockwell expressed that the residents in this Development have been more
than patient. Mayor Brian Smith requested that the notice to residents be sent anyways to let them
know that if the work is not completed than there will be a draw on securities, so that they do not have
to go through another season waiting for this work to be done. Councillor Stockwell agreed.
Mr. Pincivero stated he will look after arranging this.
Mr. Pincivero then spoke to the Studies on his Project Status Report; Nottawasaga River Crossing
Environmental Assessment. He stated this project is complete and notified Committee that this will
now be removed from his Report. He stated a Public Information Centre will be held on June 18 th,
2015 between 7:00 to 9:00 p.m. on the West End Water Storage Facility and Maintenance Depot
project, which is just before the next Public Works Committee meeting. He stated it will be advertised
in the local newspaper as well as the Town website. It was then;
SECONDED BY R. EGO
RESOLVED THAT the Public Works Committee does hereby receive the May 11, 2015
Engineer’s Status Report on Capital Works Projects, for information.
CARRIED
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b) Street Sign Specifications – Veterans Way.
Councillor Bray stated she is happy to see this request come this far. Deputy Mayor Bifolchi stated it
is great that the Public Works CUPE Staff have offered to contribute two flag poles and flags and look
after the maintenance of them. Mayor Smith stated he had been speaking with Mr. Mike Ambeau
with respect to their request and asked that they forward a letter to Council reflecting that. Councillor
Stockwell inquired when this will come before Committee and whether this would come through
Community Services Committee as it relates to the park. Committee concurred. It was then;
MOVED BY R. EGO
SECONDED BY MAYOR B. SMITH
street sign specifications for the proposed Veterans Way signage include the image of a
poppy.
CARRIED
c) Contract No. 111115-1 – Robinson Road Area Servicing (Phase 2) – Tender Award.
Councillor Bray inquired if evaluating to local priced governed bids is considered. Mr. Lalonde stated
that this was a tender, which is priced based, and further that a true process for this type of evaluating
local content, would be more through a Request for Proposal. The CAO stated taken into
consideration life cycle costs are part of this evaluation. Councillor Stockwell read the motion. It was
then;
SECONDED BY R. EGO
Robinson Road Area Servicing – Phase 2, Contract No. 111115-1 Tender be awarded to B&J
Contracting in the amount of $1,329,749.50, which excludes HST;
AND FURTHER THAT the project costs exceeding the approved 2015 budget be financed as
outlined in the “Financial Implications” section of the May 20, 2015 “Robinson Road Area
Servicing – Phase 2, Contract No. 111115-1 Tender Award Recommendation” staff report;
AND FURTHER THAT the Mayor and Clerk be authorized to execute the agreement for the
works.
CARRIED
Deputy Mayor Bifolchi asked if notices will be going out to the property owners, advising them that the
Town is moving forward. Mr. Pincivero stated the residents will be notified.
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d) Request for Proposal (RFP #2015-10) for One (1) New Heavy-Duty Single Axle Plow &
Sander Truck.
Mayor Brian Smith inquired about a recently new Single Axle Vehicle that was purchased and had
several issues with the weight of the plow on the truck. He asked if this vehicle is now up and running
and if the issues have been resolved. Mr. Lalonde stated all the issues have been addressed.
Discussion ensued with respect to the front axle rating of vehicles. Mayor Brian Smith inquired as to
the reason for purchasing a Single Axle Truck as opposed to a Tandem? Mr. Lalonde noted that two
Tandem trucks were purchased a few years ago, and it was recommended that with the number of
cul-de-sacs and narrow road allowances, it is much easier for these problematic areas to utilize a
Single Axle truck rather than a Tandem. Councillor Stockwell read the motion. It was then;
MOVED BY R. EGO
heavy-duty vehicle and equipment contract, RFP# PW2015-10, for a new single axle plow &
sander truck with options from Larochelle Equipment be awarded to Lewis Motor Sales, in
accordance with the completive bid process issued by the County of Simcoe, in the amount of
$290,109.42, (Including H.S.T.).
CARRIED
e) Request for Proposal (RFP #2015-05) for Three (3) New Pick-up Trucks.
Councillor Stockwell read the motion. It was then;
light-duty vehicle equipment contract (RFP# PW2015-05) for three (3) new pickup trucks be
awarded to Tom Smith Chevrolet Buick GMC Limited, in accordance with the completive bid
process issued by the County of Simcoe, in the amount of $94,270.50 (excluding H.S.T.).
CARRIED
f) Town of Wasaga Beach – Stop Sign Installation Policy.
MOVED BY R. EGO
RESOLVED THAT the Public Works Committee does hereby recommend to Council that it
adopt the Stop Sign Installation Policy, dated May 2015, for the Town of Wasaga Beach.
CARRIED
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g) Public Works Accounts –April 2015.
Deputy Mayor Bifolchi previously declared a Disclosure of Pecuniary Interest with respect to this item.
She then left the table. Councillor Stockwell read the motion. It was then;
MOVED BY R. EGO
RESOLVED THAT the April 2015 Accounts, as reviewed by the Public Works Committee, are
hereby confirmed.
CARRIED
Deputy Mayor Bifolchi then returned to the table.
6.
OTHER AGENCY REPORTS
Transit
a) Request for Tender (PW# 2015-02) for One (1) New Twenty (20) Passenger Transit
Bus.
Mr. Lalonde informed Committee that this new bus is to replace the first Transit bus that was
purchased. He stated they have the Mechanics going over the old bus to confirm its condition prior to
auction or sale. He indicated the engine was rebuilt, but the body is in need of major repairs.
MOVED BY R. EGO
Supply and Delivery of One (1) New Transit Vehicle, in accordance with Contract No.
PW2015-02, be awarded to Crestline Coach Ltd., in the amount of $95,601.54 (Including
H.S.T.).
CARRIED
Mayor Brian Smith inquired if consideration was given on the size of the bus when tendering, as the
Transit Service is growing. Mr. Lalonde stated the Transit Operator conducts the ridership statistics
daily, including how frequent riders need to stand due to capacity issues. He stated there are more
riders on the Connecting Link bus, than on Route 2, which is our busiest route. He stated the cost for
a larger bus is three times more and he stated it was not warranted at this time. Councillor Bray
stated with the cost savings on the purchase of the bus, this can help go towards the automated
transit fare management system, as well as the integrated on-board Smart card announcement
technology for audio/visual electronic display.
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b) Wasaga Beach Transit Report – April 2015 and Monthly Ridership Statistics.
Deputy Mayor Bifolchi spoke to an email that she was copied on with respect to an issue of a bus
stop sign that is on River Road West opposite Birchview Dunes School and near the pedestrian
crossing to the school. She stated the property owner is upset with the stop being at the end of their
driveway and having to contend with littering of garbage and people playing on their driveway.
Deputy Mayor Bifolchi asked if someone could call them back today and speak to them in regards to
relocating the bus stop further along the road. Mr. Lalonde stated he has looked at other locations.
He indicated the bus drivers log the number of pickups in various locations. He stated according to
the logs, there is one pick up a day in both these bus stop locations, averaging 30-32 a month. He
stated this stop was situated in an area that complies with our policy. Deputy Mayor Bifolchi stated
the situation is escalating, as the resident has had their driveway even blocked and the situation
needs to be addressed. Mayor Brian Smith asked if this is the only bus stop that is at the end of the
driveway? Mr. Lalonde stated the bus stops are placed at property line and in some instances the
riders congregate near the ends of driveways, especially in the winter months when the snow is piled
up from residents clearing their driveways, etc. The bus provider will make that adjustment.
Discussion then ensued as to whether a bus shelter could be placed close to this area to eliminate
this problem. Mr. Lalonde stated bus shelters are issued based on the number of riders generated at
that particular area. He indicated this location would not accommodate a shelter at this time. The
CAO informed Committee that both himself and Mr. Lalonde went out on site and walked both 30
yards each way of the bus stop to look at an alternative solution. The CAO stated he has not
responded to the individual on an update, but will do so. He stated if Committee wishes to get rid of
stop all together, this could be done, but from a School standpoint, this location would be the area the
kids would go to. Councillor Stockwell suggested the resident be contacted to ask them to attend a
Public Works Committee meeting. Committee concurred. The CAO stated he will contact the
resident today to notify them of this. Councillor Stockwell read the motion. It was then;
RESOLVED THAT the Public Works Committee does hereby receive the Wasaga Beach
Transit Report for April 2015, for information.
CARRIED
c) Wasaga Beach-Collingwood Link Ridership – April 2015 Statistics.
RESOLVED THAT the Public Works Committee does hereby receive the Wasaga BeachCollingwood Link Ridership Statistics for April 2015, for information.
CARRIED
7.
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CLOSED SESSION
a) A proposed or pending acquisition or disposition of land by the municipality.
Committee went into Closed Session at 9:37 a.m.
declared. The CAO read the motion. It was then;
SECONDED BY R. EGO
There was no Disclosure of Pecuniary Interest
RESOLVED THAT pursuant to Section 239 of the Municipal Act, 2001, as amended, the next
portion of the Public Works Committee meeting be closed to the public to consider a proposed
acquisition of land by the municipality.
CARRIED
The Public Works Engineer provided an update on the proposed acquisition of land by the
municipality. The CAO read the motion. It was then;
MOVED BY R. EGO
RESOLVED THAT the closed session of the Public Works Committee meeting adjourns and
the open session resumes.
CARRIED
Committee went out of Closed Session at 9:51 a.m.
SECONDED BY R. EGO
RESOLVED THAT the Public Works Committee does hereby confirm the direction given to the
Director of Public Works during the Closed Session regarding a proposed acquisition of land
by the municipality.
CARRIED
8.
DATE OF NEXT MEETING
Wednesday, June 17, 2015 at 8:30 a.m. in the Classroom.
9.
ADJOURNMENT
Councillor Stockwell adjourned the meeting at 9:52 a.m.
TO:
Council
FROM:
Councillor Anderson, Chair
General Government Committee
SUBJECT:
Actions from the May 20, 2015 General Government Committee Meeting
DATE:
May 26, 2015
RECOMMENDATION
That Council adopt the General Government Committee Report dated May 20 2015, as circulated,
and approve all the actions contained therein.
BACKGROUND
Listed below are the actions resulting from the General Government Committee meeting held on May
20, 2015. They are before Council for consideration.
ACTIONS
Economic Development & Communication
Monthly Report – April 2015
RESOLVED THAT the General Government Committee does hereby receive the April 2015
Economic Development and Corporate Communication Officer’s Report, for information.
CARRIED
Skull Island Themed Events Trailer
RESOLVED THAT Item 5b) referred back to staff for further review to determine the best way to
handle this request and other requests that may come forward to advertise activities offered at the
beach.
CARRIED
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RESOLVED THAT the General Government Committee does hereby recommend to Council that it
approve the placement of a Skull Island themed portable trailer inclusive of the arcade style game
Skee Ball for operation of up to three hours per day (weather permitting) on the pedestrian walkway
located at Beach Area One; and,
FURTHER THAT the portable trailer inclusive of the arcade style game Skee Ball participate in
community based events that the Recreation Coordinator deems appropriate.
REFERRED
Special Events Monthly Report.
RESOLVED THAT the General Government Committee does hereby receive the May 2015 Special
Events Report, for information.
CARRIED
Wasaga Midway Update
approve hosting a second week of the annual Wasaga Midway from August 11 to 16, 2015; and,
FURTHER THAT the Midway occupy the Playland Park Square exclusively from August 10, 2015 to
and including August 17, 2015 with the Town receiving $6,000.00 for loss of parking revenue; and
FURTHER THAT the Town of Wasaga Beach provides 10 parking passes to be used exclusively in
Playland parking lot from August 10 to 17, 2015 to accommodate management staying on site and
staff with mobility issues; and,
FURTHER THAT the Town of Wasaga Beach provides use of half of the Town owned Nancy Island
Lot from July 21, 2015 to July 28, 2015 and August 10, 2015 to August 17, 2015 to accommodate the
remainder of Albion Amusement staff, provided the lot is only used for accommodation vehicles, such
as recreation vehicles; and,
FURTHER THAT the Town allow Albion Amusements to park tractor trailer vehicles at the Wasaga
Starts Arena from July 21, 2014 to July 28, 2015 and August 10, 2015 to August 17, 2015.
CARRIED
Corvette Weekend
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approve hosting Beach Cruize / Corvette Weekend on August 15, 2015; and
FURTHER THAT the Beach Drive from 1st Street to 3rd Street and 2nd & 3rd Streets be closed on
Saturday, August 15, 2015 from 6am to 4:30pm; and,
FURTHER THAT the sponsorship include exclusive use of the 3rd Street and 1st Street lots free of
charge for the event for the purpose of parking and display of participant’s vehicles. The closure will
be on Saturday, August 15, 2015 from 6am to 4:30pm; and,
FURTHER THAT the one lane on Main Street, heading South between the entrance to Swiss Chalet
to Stonebridge Blvd. be closed Friday, August 14th, 2015 from 4pm to 10pm;
FURTHER THAT the General Government Committee does hereby recommend to Council that it
approve granting a $1,500 sponsorship to the Corvette Club for the Corvette Club’s 25th annual
Beach Cruize Weekend.
CARRIED
Georgian Triangle Music Festival
RESOLVED THAT the General Government does recommend to Council approval of the Georgian
Triangle Music Festival on July 3 & 4 2015 at a variety of venues in Wasaga Beach; and,
FURTHER THAT a $2,500.00 sponsorship grant be provided to the Georgian Triangle Music Festival
to assist with acquiring live entertainment acts to enhance the event.
CARRIED
Not So Pro Volleyball
RESOLVED THAT the General Government Committee does hereby recommend to Council to
approve hosting the Not So Pro Beach Volleyball Tournament on July 24 - 26, 2015 at Beach Area
Two; and,
FURTHER THAT the Not So Pro Beach Volleyball Event be deemed a “Municipally Significant” event
for AGCO purposes; and,
FURTHER THAT the Town of Wasaga Beach provides up to 15 parking passes to be used
exclusively in 3rd Street parking lot for event staff valid only on July 24-26, 2015.
CARRIED
Underground Series Approval & Funding
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approve hosting the Underground Series Event from, Friday, July 10 to Sunday, July 12, 2015 along
Beach Areas One and Two; and,
FURTHER THAT the Underground Series Event be deemed a “Municipally Significant” event for
AGCO purposes; and,
FURTHER THAT Beach Drive be closed starting at 2nd Street to 3rd Street, and 3rd Street north of the
Public Parking lot be closed from 6:00 a.m. July 9 until 8:00 a.m. on June 13, 2015; and,
FURTHER THAT Beach Drive be closed starting at 1st Street to 2nd Street and 2nd Street north of the
Former Fire Station #1 be closed from 6:00 a.m. July 10 until 8:00 a.m. on June 13, 2015; and,
FURTHER THAT 1st and 3rd Street lots be utilized for participant parking; and,
FURTHER THAT the General Government Committee does hereby recommend to Council that
$10,500.00 partnership funding be provided to the organizers of the Underground Series in support of
a partnership marketing plan.
CARRIED
Wasaga Under Siege
RESOLVED THAT the General Government Committee recommends to Council hosting Wasaga
under Siege, “a War of 1812 Experience” on August 15th and 16th at Nancy Island Historic Site; and,
FURTHER THAT a $1,000.00 sponsorship be provided to assist with offsetting the costs of the event;
and,
FURTHER THAT the remaining half of the Nancy Island parking lot be closed for special needs
parking and the 4th Street lot be utilized for event participant parking beginning on August 14th through
to August 16th for the duration of the event.
CARRIED
Scorpions Youth Volleyball Tournament
RESOLVED THAT the General Government Committee recommends to Council to approve hosting
the 1st annual Scorpions Ontario Volleyball Association Satellite Youth Volleyball Tournament on
June 27 and 28, 2015 in Beach Area Two.
CARRIED
Motorcycle Rally
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provide final approval hosting the Wasaga Beach Motorcycle Rally on Saturday, July 18 to Sunday,
July 19, 2015; and,
FURTHER THAT the Wasaga Beach Motorcycle Rally be deemed a “Municipally Significant” event
for AGCO purposes; and,
FURTHER THAT Beach Drive be closed from Spruce Street to 3rd Street, Spruce Street be converted
into a two-way, 2nd Street closed from LCBO and 3rd Street be closed to all vehicles except
motorcycles from 8:00 a.m. July 18 until 4:00 p.m. on July 19, 2015; and,
FURTHER THAT all parking lots in the Main Beach Area (Spruce lot, Playland Park Square, First
Street lot and Third Street lot) be available for the event as determined and authorized by staff; and,
FURTHER THAT the SL100 stage be utilized as an in-kind sponsorship; and,
FURTHER THAT the General Government Committee does hereby recommend to Council that
$5,000.00 sponsorship funding be provided to assist with offsetting festival costs.
CARRIED
Healthy Parks, Healthy People
RESOLVED THAT the General Government recommends to Council that it approve the Town of
Wasaga Beach providing free parking in all the municipal lots valid only Friday, July 17th, 2015 in
conjunction with the Healthy Parks, Healthy People initiative, Get to know your Park.
CARRIED
Treasurer – Diamond Solutions Budget Variance
approve the budget variance for Software Licenses & Maintenance of $2,980 plus application taxes
for the upgrade of the Diamond Software to the 2018 version as the current version will no longer be
supported beginning in October 2015.
CARRIED
Treasurer – Breakdown of Municipal Tax Levy
RESOLVED THAT the General Government Committee recommend to Council that it receive the
Treasurer’s report on the breakdown of the Municipal Tax Levy on the Town’s Tax Bills, for
information.
CARRIED
Treasurer – Financial Disclosure Requirements
Ontario Reg. 284/09
6 of 8
RESOLVED THAT the General Government Committee recommend to Council that it receive the
report addressing the financial disclosure requirements as outlined in Ontario Regulation 2894/09
with respect to the amortization expense being excluded from the 2015 budget.
CARRIED
Clerk – 1st Quarter Report
RESOLVED THAT the General Government Committee receive the 2015 Clerk’s Department
(Records Management, Election, Land, Cemetery, Accessibility and Historical Advisory Committees),
First Quarter Financial Report, for information.
CARRIED
Clerk – Bill 8 Accountability & Transparency Act 2014
RESOLVED THAT the General Government Committee does hereby receive the Historical Advisory
Committee Minutes of March 2, 2015, for information.
CARRIED
Integrity Commissioner
RESOLVED THAT General Government recommend to Council that it appoint an Integrity
Commissioner for the Town of Wasaga Beach.
Councillor Anderson
Councillor Bray
Councillor Smith
Mayor Smith
CARRIED
Yea
Yea
Yea
Nay
Nay
Clerk – Municipal Elections Act List of Electors
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RESOLVED THAT the General Government Committee received the Clerk’s Report on the Municipal
Elections Act – List of Electors; and,
FURTHER THAT the General Government Committee recommend to Council that it encourages the
Province to make legislative changes to the Municipal Elections Act pertaining to how information is
provided for the Preliminary List of Electors to ensure improvements for an accurate Voters’ list for
the next Municipal Election.
CARRIED
Clerk – Historical Advisory Committee Minutes – April 13, 2015
RESOLVED THAT the General Government Committee received the Historical Advisory Committee
Minutes of April 13, 2015, as circulated.
CARRIED
Deputy Clerk – 109-37th Street North - Pacione
RESOLVED THAT the General Government Committee recommend to Council that the municipal
lands located on 37th Street North that abut 109 37th Street North, be declared surplus to the
municipality’s needs and sold to the abutting property owner at 109 37th Street North.
CARRIED
Deputy Clerk – Cemetery Fees Increase
RESOLVED THAT the General Government Committee recommend to Council that it approve an
increase in Foundation and Repurchase of Interment Rights fees and charges for the Wasaga Beach
Cemetery.
Single Foundation:
Double Foundation:
Triple Foundation:
Repurchase of Interment Rights:
CARRIED
$525.00
$600.00
$700.00
$200.00
Accounts – April 2015
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RESOLVED THAT the March Accounts as reviewed by General Government Committee, are hereby
confirmed.
CARRIED
Quebec Market Partnership
RESOLVED THAT General Government Committee does hereby recommend to Council that it
approve the submission of a grant application to the County of Simcoe for the second $50,000 under
the established Economic Development Fund for the purpose of an advertising and promotional
campaign focused on the Quebec Market in partnership with Tourism Simcoe County.
Ron Anderson, Councillor
Chair, General Government Committee
GENERAL GOVERNMENT COMMITTEE
REPORT
Held Wednesday, May 20, 2015 at 10:00 a.m.
Classroom, Town Hall
PRESENT:
1.
R. Anderson
S. Bray
N. Bifolchi
B. Smith
B. Stockwell
R. Ego
B.F. Smith
Councillor/Chair
Councillor/Co-Chair
Deputy Mayor
Councillor
Councillor
Councillor
Mayor
G. Vadeboncoeur
T. Nicholson
P. Archdekin
M. Quinlan
J. Legget
A. Webster
CAO
Clerk
Deputy Clerk
Treasurer
EDCCO
Special Events Coordinator
CALL TO ORDER
Councillor Anderson called the meeting to order at 10:00 a.m.
2.
3.
DEPUTATIONS, PETITIONS, PRESENTATIONS AND PUBLIC MEETINGS a)
Wasaga Beach Business Association - Shirley Beere and Bruce
Roberts in attendance with respect to Wednesday evening
entertainment for residents and visitors
Ms. Beere and Mr. Roberts were welcomed to the table. Mr. Roberts thanked
Committee for the opportunity to speak. He also thanked the current and former Council
for help with the coupon program last year commenting that they are doing the same
this year. Mr. Roberts noted that is not why they are here. He wanted to take the
opportunity to thank the Council publically.
Mr. Roberts advised that he owns Bungalows on the Beach and Ms. Beere owns
Edgewater Resort and they have collaborated for an event for residents and tourists for
the Town of Wasaga Beach events which will be overseen by Tanya Snell, Shirley
Beere, Joe Bickerstaff and Bruce Roberts. The plans are for free entertainment in July
and August on Wednesday nights when there are no other events planned.
General Government - May 20, 2015
Page 2 of 16
Mr. Roberts advised they are looking for assistance from the Town for use of Playland
Park Square; insurance to cover the events; set up and use of the Town Festival stage;
sound system; projector; movie screen; free parking for residents and guests on
Wednesday evenings 6:30 to 11 p.m.; budget of $3,000 to assist with cost of the events,
printing posters, marketing, rack cards, etc; bathrooms open during the event; garbage
cans installed and garbage removed as needed as well as Town signage promoting the
event. If the Town agrees in principle the core group would continue to work with Town
staff to ensure that each aspect of the events are in accordance with the approved
guidelines set out by the Town.
Mayor Smith commented that it is a great idea and commends the Wasaga Beach
Business Association for bringing the idea forward noting that the Town does not have
any scheduled events on Wednesdays. It is a great opportunity for locals and tourists.
Deputy Mayor Bifolchi requested that a staff report be brought back with actual costs for
time staff and equipment and that the chain of command be that staff is under Town
direction and this group has no authority to direct for set up.
Councillor Anderson requested staff to prepare a Report back to Committee with all
costs and Terms of Reference.
Ms. Beere and Mr. Roberts were thanked for their presentation.
4.
UNFINISHED BUSINESS
a)
b)
102 Fernbrook Drive Encroachments – Aug. 28, 2014; October 16, 2014
Community Health Centre – Development Charges; October 16, 2014
Councillor Bray questioned Item 4a) as she understands 102 Fernbrook has sold. The
CAO advised he has not been advised of that and would look into it.
5.
DEPARTMENTAL STAFF REPORTS
Economic Development and Communications
a)
Monthly Report – April 2015
MOVED BY B. SMITH
SECONDED BY S. BRAY
RESOLVED THAT the General Government Committee does hereby receive the April
2015 Economic Development and Corporate Communication Officer’s Report, for
information.
CARRIED
b)
Page 3 of 16
Skull Island Themed Events Trailer and Parade Float
Deputy Mayor Bifolchi noted that she has no doubt this would be a quality product;
however, is disappointed to see a recommendation to support one private enterprise for
free. If the business community was aware of free spots and opened it up to all
businesses she could support it. Deputy Mayor Bifolchi urged all businesses to come in
and ask for a free spot.
Councillor Smith felt it was a good activity for families and children. She suggested that
if other businesses want to provide to add to the experience, let’s hear from them as
well.
Mayor Smith thought it was a great idea and any business who wants to come forward
and put forth a request, he would support that to enhance tourism and business in
Wasaga Beach. They have to be willing to come forward and spend significant dollars
to make it a viable endeavor.
Councillor Bray did not support favouring one business over another and if Council
wants this, an RFP should be issued advising what we are looking for and all have an
opportunity. She is struggling with providing free space. She inquired if people have to
pay for the event. Ms. Legget advised there is a small fee.
Councillor Ego supported the idea, but is not sure the way it is put together is the right
way; however, he supports entertainment for kids.
Councillor Stockwell inquired if this has happened in the past. Ms. Legget advised that
three years ago there was an inflatable water slide in 3rd St. Parking Lot and they
charged a fee. The parking lot lost revenue. This event is in the Pedestrian Mall. Skull
Island is a family activity entertainment themed amusement. There are Go Karts and
Lazer Tag; however, this would be the only amusement within Beach Area 1 and 2.
Discussion ensured with respect to setting a precedent; nothing else has come forward
to go in the Pedestrian Mall, a fee; anticipation of other businesses coming forward
once they see a business operating; the need for all businesses to have the same
opportunity to make it fair and the land having a value to be used.
The CAO advised that a few years ago Phat Wakes Wave Runner Rentals wanted to
establish a kiosk, which Council approved and it was located in the Playland Parking Lot
between Bananas and Copa Cabana. He promoted his own business as well as an
information booth for other businesses. It was provided free of charge in exchange for
promoting other businesses, handing out pamphlets etc. They offered information on
activities and provided direction to tourists. That kiosk lasted two years.
Councillor Smith advised that she would support it but wants a report if further requests
are received for costs and policy of requirements to be there.
Page 4 of 16
Councillor Anderson agreed with Deputy Mayor Bifolchi that this is offering a benefit to
one business only, not every business and being offered for free. This is precedent
setting and it has to be open to everyone. It is almost June 1st and he can’t see others
getting up and running now. He will not support it.
Mayor Smith moved that it be referred back to staff for a recommendation.
Councillor Stockwell felt it would be the start of a midway, which is good, but there has
to be a charge. Can’t give the land for free and call that fair. He asked that the report
expand on the potential. It was then;
MOVED BY B.F. SMITH
RESOLUUTION NO. 2015-05-02
RESOLVED THAT Item 5b) referred back to staff for further review to determine the
best way to handle this request and other requests that may come forward to advertise
activities offered at the beach.
CARRIED
MOVED BY B.F. SMITH
RESOLVED THAT the General Government Committee does hereby recommend to
Council that it approve the placement of a Skull Island themed portable trailer inclusive
of the arcade style game Skee Ball for operation of up to three hours per day (weather
permitting) on the pedestrian walkway located at Beach Area One; and,
FURTHER THAT the portable trailer inclusive of the arcade style game Skee Ball
participate in community based events that the Recreation Coordinator deems
appropriate.
REFERRED
e)
Economic Development & Communications Accounts – May 2015 –
no comments
Special Events
a)
Monthly Report – May 2015
MOVED BY B. SMITH
SECONDED BY S. BRAY
Page 5 of 16
RESOLVED THAT the General Government Committee receive the May 2015 Special
Events Report, for information.
CARRIED
b)
Wasaga Midway update
Committee held a discussion on the date the Midway would be operating; use of parking
lots for the Midway, employee trailer parking at the Nancy Island and storage of
trailers/big trucks at the Wasaga Stars Arena; two other events on the same weekend
and use of parking lots for all events that same weekend. Ms. Webster noted that the
organizers of the Corvette event did not have an issue with another event at the same
time and saw it as a positive that people could go from one event to the other. The
Mayor commended Ms. Webster for three events on the same weekend and he felt the
more evens the better as it’s good to see so much going on in the summer months. The
CAO advised that both parking lots can be used for both activities provided supervision
is given to the Midway with respect to how they use the parking lot. Staff can guide
them where they need to be and if they keep to one side there is sufficient room for the
re-enactors to use the Nancy Island Parking Lot also. It was then;
Council that it approve hosting a second week of the annual Wasaga Midway from
August 11 to 16, 2015; and,
FURTHER THAT the Midway occupy the Playland Park Square exclusively from August
10, 2015 to and including August 17, 2015 with the Town receiving $6,000.00 for loss of
parking revenue; and
FURTHER THAT the Town of Wasaga Beach provides 10 parking passes to be used
exclusively in Playland parking lot from August 10 to 17, 2015 to accommodate
management staying on site and staff with mobility issues; and,
FURTHER THAT the Town of Wasaga Beach provides use of half of the Town owned
Nancy Island Lot from July 21, 2015 to July 28, 2015 and August 10, 2015 to August 17,
2015 to accommodate the remainder of Albion Amusement staff, provided the lot is only
used for accommodation vehicles, such as recreation vehicles; and,
FURTHER THAT the Town allow Albion Amusements to park tractor trailer vehicles at
the Wasaga Starts Arena from July 21, 2014 to July 28, 2015 and August 10, 2015 to
August 17, 2015.
CARRIED
c)
Page 6 of 16
Corvette Weekend
Discussion ensued with respect to the request to use all parking lots and signage
directing residents and other visitors where they can park; purpose of one lane being
closed to traffic; cost of awards should be from sponsorship money, not the Town; and a
discussion on Town sponsorship of the event. It was noted that this is their 25th
Anniversary and a lot of Corvette’s are expected and with the opening ceremonies
being at Boston Pizza they requested that the lane be closed so the vets can park along
the road as well as in the Boston Pizza Parking Lot. Concern was expressed that there
would not be any parking lots open for visitors and resident. A short discussion ensued
with respect to the Town giving up parking spaces and lost revenue and the private lots
raising their prices/gouging the public that has to be addressed. It was then;
SECONDED BY S. BRAY
Council that it approve hosting Beach Cruize / Corvette Weekend on August 15, 2015;
and
FURTHER THAT the Beach Drive from 1st Street to 3rd Street and 2nd & 3rd Streets be
closed on Saturday, August 15, 2015 from 6am to 4:30pm; and,
FURTHER THAT the sponsorship include exclusive use of the 3rd Street and 1st Street
lots free of charge for the event for the purpose of parking and display of participant’s
vehicles. The closure will be on Saturday, August 15, 2015 from 6am to 4:30pm; and,
FURTHER THAT the one lane on Main Street, heading South between the entrance to
Swiss Chalet to Stonebridge Blvd. be closed Friday, August 14th, 2015 from 4pm to
10pm;
FURTHER THAT the General Government Committee does hereby recommend to
Council that it approve granting a $1,500 sponsorship to the Corvette Club for the
Corvette Club’s 25th annual Beach Cruize Weekend.
CARRIED
d)
Page 7 of 16
Georgian Triangle Music Festival
SECONDED BY SMITH
RESOLVED THAT the General Government does recommend to Council approval of
the Georgian Triangle Music Festival on July 3 & 4 2015 at a variety of venues in
Wasaga Beach; and,
FURTHER THAT a $2,500.00 sponsorship grant be provided to the Georgian Triangle
Music Festival to assist with acquiring live entertainment acts to enhance the event.
CARRIED
d)
Not So Pro - Volleyball
Committee inquired how many “municipally significant events” the Town can have
before the AGCO says there are enough. Ms. Legget advised there is no quota. Event
organizers have to get a permit for the sale. Discussion ensued with respect to Town
permission on an event on Ministry lands. It was noted the Town works with the MNR
and because there is a beer garden they request that the Town call it a municipally
significant event for the application. It was then;
MOVED BY S. BRAY
Council to approve hosting the Not So Pro Beach Volleyball Tournament on July 24 26, 2015 at Beach Area Two; and,
FURTHER THAT the Not So Pro Beach Volleyball Event be deemed a “Municipally
Significant” event for AGCO purposes; and,
FURTHER THAT the Town of Wasaga Beach provides up to 15 parking passes to be
used exclusively in 3rd Street parking lot for event staff valid only on July 24-26, 2015.
CARRIED
f)
Underground Series Approval & Funding
MOVED BY N. BILFOLCHI
SECONDED BY S. BRAY
Council that it approve hosting the Underground Series Event from, Friday, July 10 to
Sunday, July 12, 2015 along Beach Areas One and Two; and,
Page 8 of 16
FURTHER THAT the Underground Series Event be deemed a “Municipally Significant”
event for AGCO purposes; and,
FURTHER THAT Beach Drive be closed starting at 2nd Street to 3rd Street, and 3rd
Street north of the Public Parking lot be closed from 6:00 a.m. July 9 until 8:00 a.m. on
June 13, 2015; and,
FURTHER THAT Beach Drive be closed starting at 1st Street to 2nd Street and 2nd
Street north of the Former Fire Station #1 be closed from 6:00 a.m. July 10 until 8:00
a.m. on June 13, 2015; and,
FURTHER THAT 1st and 3rd Street lots be utilized for participant parking; and,
Council that $10,500.00 partnership funding be provided to the organizers of the
Underground Series in support of a partnership marketing plan.
CARRIED
g)
Wasaga Under Siege
A brief discussion was held with respect to the two options and it was then;
SECONDED BY S. BRAY
RESOLVED THAT the General Government Committee recommends to Council
hosting Wasaga under Siege, “a War of 1812 Experience” on August 15th and 16th at
Nancy Island Historic Site; and,
FURTHER THAT a $1,000.00 sponsorship be provided to assist with offsetting the
costs of the event; and,
FURTHER THAT the remaining half of the Nancy Island parking lot be closed for
special needs parking and the 4th Street lot be utilized for event participant parking
beginning on August 14th through to August 16th for the duration of the event.
CARRIED
h)
Page 9 of 16
Scorpions Youth Volleyball Tournament
SECONDED BY S. BRAY
RESOLVED THAT the General Government Committee recommends to Council to
approve hosting the 1st annual Scorpions Ontario Volleyball Association Satellite Youth
Volleyball Tournament on June 27 and 28, 2015 in Beach Area Two.
CARRIED
i)
Motorcycle Rally
A lengthy discussion ensued with the request for use of every parking lot and the entire
main end for this event, what the organizers were requesting and if it was included in
the budget.
It was noted that the Festival Stage is part of special events budget and when an
organizer fills out the application they make the request. Council has not attached a
rental fee if used for events in the Town. Mr. Reinders recently recommended a fee for
Festival Stage to be used out of Town. It was also noted that Festival Stage is being
requested for most events now.
The Treasurer explained the difference with grants to organizations and in-kind
sponsorship for events.
Committee noted that Council has to know how much parking revenue is being lost for
these events. The events are wanted but at what cost to the tax payer. We are losing
$30,000 – 50,000 a weekend on these events.
The CAO advised that he wished to confirm that the request is for an analysis for lost
parking revenue.
Committee noted that if the parking lots are closed on weekends the By-Law Officers
should also not be on duty. It was suggested that Council take a very close look at the
whole sponsorship program, grants, giving parking spaces and the effects on the
budget at the end of the day. This needs to be addressed in the fall to have something
in place for next season. It was noted that groups with beer tents make money so there
is no reason why would they need a grant from the Town.
The CAO indicated Council and staff need to have a full understanding for the 2016
budget. The Festival Stage is a nice problem to have and Council bought it for these
types of events. With the recent decision to let the stage be used out of Town there is
now a cost associated with that stage use. The Festival Stage needs to have a full cost
attached to it.
Page 10 of 16
Mayor Smith suggested that the organizer needs to be put on notice there won’t be any
sponsorship next year as the beer tent raises funds.
He further suggested that
consideration should be given to setting up the Festival Stage and leaving it set up as
there is a lot of man power and cost to set up and tear down for every event twice a
week in the same location and doesn’t make a lot of sense. Fencing could be put
around it when not in use.
Committee directed that it be at staff’s discretion on parking and one lot will be filled up
before another and if not full lots will opened up to the public. Parking must remain
open.
Committee directed that a report come back with an analysis of the lack of parking spots
and how much revenue is lost from Special Events using the parking lots.
Committee gave consensus to amend the motion that the Main end parking lots be
available for the event “as determined and authorized by staff”.
It was then;
SECONDED BY S. BRAY
Council that it provide final approval hosting the Wasaga Beach Motorcycle Rally on
Saturday, July 18 to Sunday, July 19, 2015; and,
FURTHER THAT the Wasaga Beach Motorcycle Rally be deemed a “Municipally
Significant” event for AGCO purposes; and,
FURTHER THAT Beach Drive be closed from Spruce Street to 3rd Street, Spruce Street
be converted into a two-way, 2nd Street closed from LCBO and 3rd Street be closed to all
vehicles except motorcycles from 8:00 a.m. July 18 until 4:00 p.m. on July 19, 2015;
and,
FURTHER THAT all parking lots in the Main Beach Area (Spruce lot, Playland Park
Square, First Street lot and Third Street lot) be available for the event as determined
and authorized by staff; and,
FURTHER THAT the SL100 stage be utilized as an in-kind sponsorship; and,
Council that $5,000.00 sponsorship funding be provided to assist with offsetting festival
costs.
CARRIED
j)
Page 11 of 16
Healthy Parks, Healthy People
MOVED BY S. BRAY
RESOLVED THAT the General Government recommends to Council that it approve the
Town of Wasaga Beach providing free parking in all the municipal lots valid only Friday,
July 17th, 2015 in conjunction with the Healthy Parks, Healthy People initiative, Get to
know your Park.
CARRIED
d)
Special Events Accounts – April 2015 – No comments
Administration
a)
Treasurer – Diamond Municipal Solutions – Budget Variance
MOVED BY N. BIFOLCI
Council that it approve the budget variance for Software Licenses & Maintenance of
$2,980 plus application taxes for the upgrade of the Diamond Software to the 2018
version as the current version will no longer be supported beginning in October 2015.
CARRIED
b)
Treasurer – Breakdown of Municipal Tax Levy on Final Tax Bills
MOVED BY B. SMITH
RESOLVED THAT the General Government Committee recommend to Council that it
receive the Treasurer’s report on the breakdown of the Municipal Tax Levy on the
Town’s Tax Bills, for information.
CARRIED
c)
Page 12 of 16
Treasurer – Financial Disclosure Requirements Ontario Regulation
284/09
MOVED BY B. SMITH
receive the report addressing the financial disclosure requirements as outlined in
Ontario Regulation 2894/09 with respect to the amortization expense being excluded
from the 2015 budget.
CARRIED
d)
Clerk – 1st Quarter Financial Report
RESOLVED THAT the General Government Committee receive the 2015 Clerk’s
Department (Records Management, Election, Land, Cemetery, Accessibility and
Historical Advisory Committees), First Quarter Financial Report, for information.
CARRIED
e)
Clerk – Bill 8 – Accountability & Transparency Act 2014
Deputy Mayor Bifolchi noted that the report is being received for information at this time;
however, requested a report to appoint an Auditor General.
Mayor Smith was of the opinion that there should be an Integrity Commissioner that
deals with this Council only and made a motion to appoint one.
Deputy Mayor Bifolchi stated that Committee isn’t prepared at this meeting to appoint an
Integrity Commissioner as more information is needed. She stated that if this comes
forward then she would like consideration to appoint an Auditor General as well.
The CAO advised that a report will be coming back to Committee with an opportunity for
further discussion. This item is to receive this information on Bill 8 and wait for a further
report to address matters then.
Mayor Smith stated he is prepared to make a motion now and requested a recorded
vote.
Councillor Bifolchi didn’t disagree with appointing an Integrity Commissioner; however,
was of the opinion that it was premature without further information to consider; she
advised she will have to vote against it.
Page 13 of 16
The Clerk explained that the Integrity Commissioner carries out independent
investigations on members of Council’s ethical behaviour – generally the Code of
Conduct and Procedural By-Law and any other affected legislation. Her intention will be
to recommend an Integrity Commissioner when the new Code of Conduct is adopted.
A Municipal Ombudsman independently investigates complaints by the public. The
Auditor General independently investigates how Council and staff spend money. The
Clerk explained that Bill 8 is a significant piece of legislation that will have affect all
municipalities in Ontario that will give the Provincial Ombudsman the power to oversee
accountability and transparency measure of local municipal Councils. As the Bill has
not been proclaimed yet, it is unknown how it will affect Wasaga Beach specifically, but
it will affect the Town; however, it’s not certain to what extent and will depend on the
services the Town provides. The Clerk will report back to Committee as the Bill is
proclaimed and Regulations released.
Councillor Smith asked what happens if Councillors don’t sign the Code of Conduct.
The Clerk explained that there is no legal requirement to sign the Code of Conduct; it is
Council’s practice and best practice to sign it indicating that members have received it.
Council is still bound to adhere to Federal, Provincial and Municipal legislation and
policies. An update to the Code of Conduct is coming back to Committee for
consideration.
Mayor Smith spoke to the Code of Conduct and saw no reason why someone would not
sign indicating they have received it. The Councillor doesn’t have to agree with it, they
just sign saying they received it. It is a policy of the Town; therefore, are required to
adhere to it. Bill 8 has not been proclaimed yet and whether we have or do not have an
Integrity Commissioner, the Mayor was of the opinion that every Council should and
made a motion to appoint one.
SECONDED BY S. BRAY
RESOLVED THAT the General Government Committee receive the Clerk’s Report on
Bill 8 – Public Sector and MPP Accountability and Transparency Act, 2014, for
information.
CARRIED
Deputy Mayor Bifolchi advised that she is not opposed to appointing an Integrity
Commissioner; however, Committee is not at this meeting to appoint one, but to receive
the report for information.
The Clerk advised that she will bring a report back on an Integrity Commissioner and
their responsibilities for the Town. She suggested that the Integrity Commissioner can
be a joint role with the Closed Meeting Investigator, which Council already has. She will
report back with further information.
Page 14 of 16
Deputy Mayor Bifolchi noted this recommendation is saying appoint one and asked that
when the report comes forward, if Bill 8 is not finalized wants more information and
information on an Auditor General.
Councillor Bray indicated there is not enough information to vote on the motion.
The CAO advised that the Mayor has put forward a motion and if that motion is
defeated, when the legislation is proclaimed, the Clerk will bring the matter forward
again with a further report. If the motion is carried it goes to Council next week and at
that Council meeting the motion can be referred to staff to prepare a report as
discussed. It is important that Council have a full picture of the implications as
discussed.
Councillor Smith questioned if Bill 8 replaces the Municipal Act requirements for these
roles. The Clerk advised that Bill 8 is separate piece of legislation from the Municipal
Act. The Municipal Act was rewritten in 2001 to give Council the responsibility and
autonomy to govern its own affairs with transparency for accountability. With this new
Municipal Act, Council was given authority to appoint certain independent roles to
ensure accountability and transparency. However, the Provincial Ombudsman doesn’t
believe municipal Councils are being transparent enough; therefore, Bill 8 is coming into
law giving the Ontario Ombudsman more power over municipalities to ensure they are
transparent and accountable for the decisions that are made.
The Clerk advised that it will be prudent for municipalities in Ontario to ensure they have
official policies and procedures in place, and adhered to, to protect the municipality
against this additional unnecessary oversight of the Provincial Ombudsman. Bill 8 has
received Royal Assent; it’s a matter of waiting for the Regulations when it’s proclaimed
to determine how it affects Wasaga Beach.
Mayor Smith stated that he doesn’t need to see a staff report to make a decision; every
Council and Board should have an Integrity Commissioner.
The Clerk noted that when Committee of the Whole considered the Code of Conduct
there was a concern the CAO had responsibility for doing the investigations. Appointing
this role would take the responsibility out of the CAO’s office and put it on an
independent Integrity Commissioner.
Mayor Smith requested a recorded vote. It was then;
MOVED BY B.F. SMITH
SEOCNDED BY B. SMITH
RESOLVED THAT General Government recommend to Council that it appoint an
Integrity Commissioner for the Town of Wasaga Beach.
Councillor Anderson
Councillor Bray
Councillor Smith
Mayor Smith
f)
Yea
Yea
Yea
Page 15 of 16
Nay
Nay
CARRIED
Clerk - Municipal Elections Act – List of Electors
MOVED BY S. BRAY
RESOLVED THAT the General Government Committee received the Clerk’s Report on
the Municipal Elections Act – List of Electors; and,
FURTHER THAT the General Government Committee recommend to Council that it
encourages the Province to make legislative changes to the Municipal Elections Act
pertaining to how information is provided for the Preliminary List of Electors to ensure
improvements for an accurate Voters’ list for the next Municipal Election.
CARRIED
g)
Clerk - Historical Advisory Committee Minutes – April 13, 2015
SECONDED BY S. BRAY
RESOLVED THAT the General Government Committee received the Historical Advisory
Committee Minutes of April 13, 2015, as circulated.
CARRIED
h)
Deputy Clerk – Request to Purchase Public Property – 109 37th St. N. Pacione
RESOLVED THAT the General Government Committee recommend to Council that the
municipal lands located on 37th Street North that abut 109 37th Street North, be declared
surplus to the municipality’s needs and sold to the abutting property owner at 109 37th
Street North.
CARRIED
i)
Page 16 of 16
Deputy Clerk – Cemetery Fees increase
SECONDED BY S. BRAY
approve an increase in Foundation and Repurchase of Interment Rights fees and
charges for the Wasaga Beach Cemetery.
Single Foundation:
Double Foundation:
Triple Foundation:
Repurchase of Interment Rights:
i)
$525.00
$600.00
$700.00
$200.00
CARRIED
Council and Administration Accounts – April 2015
MOVED BY B. SMITH
SECONDED BY N. BILFOLCHI
RESOLVED THAT the April 2015 Accounts as reviewed by General Government
Committee, are hereby confirmed.
CARRIED
The CAO advised that there is one more motion for consideration from Economic
Development with respect to the Quebec Market. Consensus was provided to allow the
item to be added; it was then;
MOVED BY B. SMITH
SECONDED BY S. BRAY
RESOLVED THAT General Government Committee does hereby recommend to
Council that it approve the submission of a grant application to the County of Simcoe for
the second $50,000 under the established Economic Development Fund for the
purpose of an advertising and promotional campaign focused on the Quebec Market in
partnership with Tourism Simcoe County.
CARRIED
6.
OTHER AGENCY REPORTS - None
7.
DATE OF NEXT MEETING – June 17, 2015
8.
ADJOURNMENT
Councillor Anderson adjourned the meeting at 11:35 a.m.
TO:
Council
FROM:
Councillor Ron Ego, Chair
Community Services Committee
SUBJECT:
Actions from May 21, 2015 Community Services Committee Meeting
DATE:
May 26, 2015
RECOMMENDATION
That Council adopt the Community Services Committee Report dated May 21, 2015, as circulated,
BACKGROUND
Listed below are the actions resulting from the Community Services Committee meeting held on May
21, 2015. They are before Council for consideration.
ACTIONS
OPP Huronia West Correspondence
RESOLVED THAT the Community Services Committee does hereby receive the OPP Huronia West
correspondence, for information.
CARRIED
Community Policing Minutes
RESOLVED THAT the Community Services Committee does hereby receive the March 2015
Community Policing Minutes, for information.
CARRIED
Library Board Minutes
RESOLVED THAT the Community Services Committee does hereby receive the March 2015 Library
Board Minutes, for information.
CARRIED
Library 2014 Year in Review
RESOLVED THAT the Community Services Committee does hereby receive the Wasaga Beach
Public Library 2014 Year in Review report for information.
CARRIED
Fire Department Report
2 of 3
RESOLVED THAT the Community Services Committee does hereby receive the May 2015 Fire
Department Report, for information.
CARRIED
Municipal Law Enforcement Activities
RESOLVED THAT the Community Services Committee does hereby recommend to Council that the
Municipal Law Enforcement Department’s May 2015 monthly activity report be received, for
information.
CARRIED
Parks, Facilities and Recreation Report
RESOLVED THAT the Community Services Committee does hereby receive the Parks, Facilities and
Recreation monthly activity report as information.
CARRIED
Shoppers Drug Mart Charity Yard Sale Event
RESOLVED THAT the Community Services Committee does hereby support the Manager of Parks,
Facilities and Recreations recommendation to allow the Shoppers Drug Mart “A Walk For The Cure”
Charity Yard Sale event to take place in the RecPlex Parking lot on Saturday, June 6, 2015.
CARRIED
Departmental Accounts
RESOLVED THAT the OPP, Fire, Municipal Law Enforcement, Parks, Facilities and Recreation
departmental accounts for the month of April 2015, as reviewed by the Community Services
Committee, are hereby confirmed.
CARRIED
Councillor Ron Ego,
Chair, Community Services Committee
COMMUNITY SERVICES COMMITTEE
REPORT
Meeting held Thursday May 21, 2015 at 8:30 a.m.
PRESENT:
ABSENT:
1.
B. Smith
R. Ego
S. Bray
B. Smith
B. Stockwell
Mayor
Councillor/Chair
Councillor
Councillor
Councillor
T. Nicholson
M. McWilliam
G. Reinders
D. Vincent
L. Licharson
J. Beaudin
K. Wagner
Clerk
Fire Chief
Manager of Parks, Facilities and Recreation
Sr. MLEO
Huronia West OPP
Public Library
Recording Secretary
G. Vadeboncoeur
J. Fisher
Ministry of Natural Resources
CALL TO ORDER
Councillor Ego called the meeting to order at 8:30 a.m.
2.
Councillor Bray declared Pecuniary Interest in regards to the Recreation Cheque Register PAP
dated 04-30-2015 as it pertains to a family business.
3.
DEPUTATIONS/PRESENTATIONS
a)
Mr. Carrier provided a presentation on the Fire Marque Program.
Mr. Ego welcomed Mr. Carrier to the table. Mr. Carrier provided background information to the
Committee with respect to the Fire Marque Program. He highlighted that Fire Marque Inc. is a
Canadian company and further explained how the program is able to provide funding to the
community's fire departments. Mr. Carrier reviewed a power point presentation and explained
how insurance companies provide coverage of charges related to work carried out by Fire
Departments at a fire scene. Any work done by a Fire Department at a fire scene is recorded
on a standard incident report that is submitted to the Fire Marshal. He outlined key definitions
and interpretations and what costs might be recovered from an insurance company. Mr. Carrier
addressed several inquiries and provided clarification. Chief McWilliam will provide a staff
report with respect to the Fire Marque Program.
b)
Ms. Falardeau to discuss the Property Standards By-Law and its application.
Mr. Ego welcomed Ms. Falardeau to the table. Ms. Falardeau advised Committee that she
would like to bring forward an official request to Council with respect to several by-law related
issues.
2 of 5
She expressed her concerns with respect to the application of the Property Standards By-Law
for maintenance and occupancy of property. This By-Law has been adopted as the minimum
standards for all properties within the Town of Wasaga Beach.
Ms. Falardeau commented on the Noise By-Law and indicated separating areas of Wasaga
Beach into residential and tourist zones.
She spoke in regards to By-Law staff following up on dog registration, licensing and tagging.
Ms. Falardeau spoke with respect to concerns within some of the campgrounds in Wasaga
Beach.
She suggested allowing residents and seasonal property owners to have two garage sales per
year at no charge, at the beginning and the end of the summer season. Councillor Ego
thanked Ms. Falardeau for her presentation.
Mr. Reinders introduced Mr. Joshua Pallas as the Recreation Coordinator for the Parks,
Facilities and Recreation Department and provided background information on his work
experience. Mr. Reinders highlighted Mrs. Poole’s dedication for her role as the acting
Recreation Coordinator for the last sixteen months. The Mayor and Chair extended their
thanks to Ms. Poole and congratulations to Mr. Pallas.
4.
UNFINISHED BUSINESS –
a)
5.
Sign By-Law (reviewed) – March 12, 2009
OPP
a)
OPP Report
Staff Sargent Licharson advised Committee on the new formatting for reporting the calls for
service and then reviewed them for the month of April. He provided details relating to how the
street crime unit is dealing with property related offenses. In response to an inquiry Staff
Sargent Licharson provided clarification regarding drug crime offenses. He then pointed out
that the quarterly Police Services Board Report for Huronia West is based on all calls for the
detachment not just Wasaga Beach. Councillor Ego asked if there were any questions or
comments. Mayor Smith expressed his concerns with respect to how incidents are being
reported to the media during the long weekends and commented that other tourist
communities are not reporting in this way. Staff Sargent Licharson mentioned that he cannot
control how or if other tourist communities report to the media. Mayor Smith asked if this is a
standard practice and who makes the determination on what is reported. A brief discussion
took place. Mayor Smith will follow up with Inspector Hunter on this matter.
b)
OPP Huronia West Detachment Correspondence
Councillor Ego asked if there were any comments and there were none. It was then;
SECONDED BY S. BRAY
RESOLVED THAT the Community Services Committee does hereby receive the OPP Huronia
West correspondence, for information.
CARRIED
c)
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Community Policing Minutes – March 2015
Councillor Ego asked if there were any questions or comments relating to the Community
Policing Minutes and there were none. It was then;
MOVED BY S. BRAY
CARRIED
d)
Policing Accounts – April 2015 - no comments
Library
a)
Minutes of the Library Board Meeting – March 2015
Councillor Ego asked if there were any questions or comments relating to the Library Board
Minutes and there were none. It was then;
CARRIED
b)
Wasaga Beach Public Library 2014 Year in Review
Councillor Ego asked if there were any questions or comments. It was noted that the Wasaga
Beach Public Library 2014 Year in Review was very informative. Councillor Bray provided
further details to the Committee in regards to the Library Invitation for the Celeb Day in July
2015. It was then;
MOVED BY S. BRAY
RESOLVED THAT the Community Services Committee does hereby receive the Wasaga
Beach Public Library 2014 Year in Review report for information.
CARRIED
CHAMBER OF COMMERCE
a)
Chamber of Commerce Report – No report received.
It was noted that the Chamber of Commerce has not sent reports to this Committee for the last
two meetings. A brief discussion took place. Mayor Smith indicated that new board members
were elected and will contact the president of Chamber of Commerce on this inquiry.
MNR
Mr. Fisher was not in attendance.
6.
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DEPARTMENT REPORTS
Fire Department
a)
Fire Department Report – May 2015
Fire Chief McWilliam reviewed the calls for service for the month of April and provided further
details regarding three fire related calls. He explained why interconnected smoke alarms with
battery backup in a residential garage is highly recommended and referred to a recent fire that
started in the garage of the dwelling.
Fire Chief McWilliam advised Committee that 28 calls for service occurred during the Victoria
Day Weekend pointing out that 21 were related to medical calls. A brief discussion took place.
He then mentioned an awareness program dealing with dwellings that use solar power systems
and spoke with respect to the various hazards if a fire were to occur.
Fire Chief McWilliam advised the Committee of a new protocol when responding to medicals
calls. He indicated that if the dispatch centre stands us down from a medical call we will confirm
that paramedics are on scene before we return back to the Fire Station. If dispatch stands us
down and they can't confirm paramedics are on scene we will continue to the scene at a
reduced level (speed) in the best interest of the patient. Considerable discussion took place.
Fire Chief McWilliam addressed several inquiries and provided clarification. It was then;
MOVED BY B. SMITH
SECONDED BY S. BRAY
RESOLVED THAT the Community Services Committee does hereby receive the May 2015
Fire Department Report, for information.
CARRIED
b)
Fire Department Accounts – April 2015 - no comments
Municipal Law Enforcement
a)
Municipal Law Enforcement Report
Mr. Vincent reviewed his report and provided an update on the property standards complaints
for 2014 and for 2015 to date. He indicated that By-Law had no major issues during the
Victoria Day Weekend. Mr. Vincent then spoke with respect to challenges that By-Law staff are
dealing with when responding to noise complaints.
Mr. Vincent reviewed the several By-Law related concerns that Ms. Falardeau had commented
on early in the meeting. A brief discussion ensued. Direction was given to Mr. Vincent by the
Committee to provide a report with respect to these concerns. It was then;
RESOLVED THAT the Community Services Committee does hereby recommend to Council
that the Municipal Law Enforcement Department’s May 2015 monthly activity report be
received, for information.
CARRIED
b)
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Municipal Law Enforcement Accounts – April 2015 - no comments
Parks, Facilities and Recreation
a)
Parks, Facilities and Recreation Report
Mr. Reinders reviewed various projects and upcoming events. He indicated that a cairn is
being proposed for the Peacekeepers Park and will provide a report at an upcoming meeting. It
was then;
MOVED BY B. SMITH
SECONDED BY S. BRAY
RESOLVED THAT the Community Services Committee does hereby receive the Parks,
Facilities and Recreation monthly activity report as information.
CARRIED
b)
Shoppers Drug Mart Charity Yard Sale Event
Councillor Ego asked if there were any questions or comments and there were none. It was
then;
MOVED BY S. BRAY
RESOLVED THAT the Community Services Committee does hereby support the Manager of
Parks, Facilities and recommendation to allow the Shoppers Drug Mart “A Walk For The Cure”
Charity Yard Sale event to take place in the RecPlex Parking lot on Saturday, June 6, 2015.
CARRIED
Accounts
a)
Departmental Accounts – April 2015
Councillor Ego asked if Committee members had any questions related to the Departmental
Accounts and there were none. It was then;
RESOLVED THAT the OPP, Fire, Municipal Law Enforcement, Parks, Facilities and
Recreation departmental accounts for the month of April 2015, as reviewed by the Community
Services Committee, are hereby confirmed.
CARRIED
7.
Thursday, June 18, 2015 at 8:30 a.m. in the Classroom.
8.
ADJOURNMENT
Councillor Ego adjourned the meeting at 10:00 a.m.
TO:
Council
FROM:
Deputy Mayor Nina Bifolchi, Chair
Development Services Committee
SUBJECT: Actions from the May 21, 2015 Development Services Committee Meeting
DATE:
May 26, 2015
RECOMMENDATION
That Council adopt the Development Services Committee Report dated May 21, 2015, as circulated,
BACKGROUND
Listed below are the actions resulting from the Development Services Committee meeting held on
May 21, 2015. They are before Council for consideration.
ACTIONS
Hamount Investments Ltd.– 195 River Road East – Official Plan Amendment & Zoning By-Law
Amendment – OP01/15 & Z01/15
RESOLVED THAT Development Services Committee recommend to Council that a public meeting be
scheduled and held at Council to obtain public and agency input pertaining to applications for Official
Plan and Zoning By-Law Amendment for lands located at 195 River Road East and described as
Block 27 Registered Plan 51M-923, and Part of Lot 26, Concession 9 following the submission of an
acceptable Functional Servicing Report/Letter for the proposal.
CARRIED
10 Main Street – Vidinovski – Lifting of Holding Provision - Z03/15
RESOLVED THAT Development Services Committee recommends to Council that it lift the Holding
(H) symbol from part of the lands owned by 1126744 Ontario Inc. (Nick Vidinovski) and legally
described as Plan 1458 Part Lot 21, Plan 51R-25988 Parts 2-6, Plan 51R-26124 Part 1, conditional
upon a site plan control agreement for the development being executed by both the owner and the
Town of Wasaga Beach.
CARRIED
Hamount Investments Ltd. – 195 River Road East - PS03/15
RESOLVED THAT Development Services Committee recommend to Council that a public meeting be
scheduled and held at Council to obtain public and agency input pertaining to application for Draft
Form: WB-DC2010
2
Plan of Subdivision for lands located at 195 River Road East and described as Block 27 Registered
Plan 51M-923, and Part of Lot 26, Concession 9 following the submission of an acceptable Functional
Servicing Report/Letter for the proposal.
CARRIED
Golfview Estates – Change to Conditions of Draft Plan Approval – PS02/13
RESOLVED THAT Development Services Committee recommend to Council that it amend the
conditions of draft approval for the Golfview Estates Draft Plan of Subdivision, by adding one
additional condition regarding a requirement for the proportionate cost sharing with other benefiting
landowners for the mutual stormwater conveyance system to Marl Lake.
CARRIED
Pine Valley 41st Street South - PS01/15
RESOLVED THAT Development Services Committee recommend to Council that the applications for
Plan of Subdivision and for Zoning By-Law Amendment submitted by Pine Valley Developments
Corporation for lands at Part of Lot 2, Concession 15 South, 41 st Street South, be considered for
approval.
CARRIED
10 Main Street - Vidinovski – Proposed Commercial Development – SP02/15
RESOLVED THAT Development Services Committee recommends to Council that the Planner’s May
21, 2015 Report describing the proposed development for seven (7) repurposed shipping containers
for commercial occupancy at 10 Main Street in Beach Area 1, proposed by 1126744 Ontario Inc. Nick Vidinovski, be accepted for information.
CARRIED
Committee of Consent/Adjustment Matters
RESOLVED THAT Development Services Committee does hereby receive the Decisions for A03/15
to A05/15 and B07/15, for information.
CARRIED
New Unit Report dated May 4, 2015
RESOLVED THAT the Development Services Committee receives the New Unit Report dated May 4,
2015, for information.
CARRIED
3
Building Department Report dated May 4, 2015
RESOLVED THAT the Development Services Committee receives the Building Department’s Report
dated May 4, 2015, for information.
CARRIED
Beach Areas 1 and 2 Community Improvement Plan
RESOLVED THAT Development Committee recommend to Council to receive the report on the
Beach Areas One and Two Community Improvement Plan for information.
CARRIED
Truck Terminal – Clearview Township Official Plan Amendment RESOLUTION NO. 2015-05-11
RESLOVED THAT Development Services Committee recommends to Council that the report on the
Proposed Official Plan Amendment for a truck terminal in Clearview Township be received for
information; and
FURTHER THAT Development Services Committee recommends to Council that the Town provide a
formal response to the circulation no later than Friday, May 22, 2015 to the Township of Clearview as
requested.
DEFEATED
RESOLVED THAT Development Committee reconsider Item 5(h)(ii) regarding the Truck Terminal at
the May 21, 2015 meeting.
CARRIED
RESOLVED THAT Development Services Committee recommends to Council that the report on the
Proposed Official Plan Amendment for a truck terminal in Clearview Township be received for
information; and
FURTHER THAT Development Services Committee recommends to Council that the Town provide a
formal response to the circulation no later than Friday, May 22, 2015 to the Township of Clearview as
requested.
CARRIED
Solar Farm – Klondike Park Road – Clearview Township
RESLOVED THAT Development Services Committee recommends to Council that the report on the
4
proposed solar operation pre-consultation request by Sky Solar, circulated by the Township of
Clearview, be received for information.
CARRIED
Planning and Building Department Accounts (April 1 - 30, 2015)
RESOLVED THAT the Planning and Building Department Accounts for April 1 - 30, 2015, as
reviewed by the Development Services Committee, are hereby confirmed.
CARRIED
Ainley Project Status Report Dated April 29, 2015
RESOLVED THAT the Development Services Committee receives the Ainley Project Status Report of
April 29, 2015, for information.
CARRIED
Public Works / Engineering Technologist Development Project Status Report dated May 13,
2015
RESOLVED THAT the Development Services Committee receives the Public Works / Engineering
Technologist Development Project Status Report of May 13, 2015, for information.
CARRIED
Planning Application Tracking System Report
RESOLVED THAT the Development Services Committee receives the Planning Application Tracking
System Report dated May 14, 2015, for information.
CARRIED
Healthy Community Network Committee Report dated April 16, 2015
RESOLVED THAT the Development Services Committee hereby receives the Healthy Community
Network Committee Report of April 16, 2015, for information.
CARRIED
Nina Bifolchi, Deputy Mayor
Chair, Development Services Committee
DEVELOPMENT SERVICES COMMITTEE
REPORT
Held Thursday, May 21, 2015 at 10:00 a.m.
PRESENT:
N. Bifolchi
R. Anderson
B. Smith
R. Ego
S. Bray
B. Stockwell
B. Smith
T. Nicholson
R. Kelso
D. Herron
N. Wukasch
T. Jarratt
C. Taggart
Deputy Mayor/Chair
Councillor
Councillor
Councillor
Councillor
Councillor
Mayor
Clerk
Manager of Planning and Development
Senior Planner
Planner
Zoning Administrator
Recording Secretary
REGRETS:
G. Vadeboncoeur
1.
CALL TO ORDER
Deputy Mayor Bifolchi called the meeting to order at 10:00 a.m.
2.
The Chair declared pecuniary interest with item 5(h)(ii) due to family owned property beside
the property being discussed.
3.
DEPUTATIONS, PRESENTATIONS, PETITIONS AND PUBLIC MEETINGS
i) Hamount Investments Ltd. – Mark Crowe/Vienna Hutton – Beachway Trail & River
Road East Proposal
The Chair welcomed Vienna Hutton of Hamount Investments Ltd. to the meeting. Ms. Hutton
advised that they are proposing to develop 13 residential townhouse units at the corner of
River Road East and Beachway Trail, formerly Chrissies Cabins. Ms. Hutton further advised
that they have submitted three (3) applications, including Official Plan Amendment, Zoning ByLaw Amendment and Plan of Subdivision. She further advised that they are proposing to
rezone the lands from Open Space and Accommodation Commercial to a Residential Type
Three Special Exception to permit the proposed development. The Official Plan Amendment
would re-designate the lands from Open Space and Tourist Commercial to a medium density
Residential. Ms. Hutton advised that the townhouse units are proposed to face River Road
East and the private internal roadway that is accessed from Beachway Trail and vehicle
access to the units is proposed by way of the private internal roadway.
The Chair thanked Ms. Hutton for her presentation.
4.
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UNFINISHED BUSINESS
File No.
Z19/08
OP05/08
PS02/10
Z23/10
Z03/12
Z01/13
OP02/14
Z09/14
Z14/14
PS01/15
5.
Proposed Service Commercial Official Plan Amendment & Zoning By-Law Amendment –
Mary Picard In Trust (Maram Building Corporation) – Hwy 26 & Fairgrounds Road; 15
Oct 08; Public Meeting 25 Nov 2008; Public Meeting 26 August 2009; (on hold)
Draft Plan of Subdivision & Zoning By-Law Amendment – Sunnidale Estates Ltd.,
Fresun Estates Ltd. – River’s Edge Subdivision, Phase 2, Freethy Road (Mr. Fred
Picavet) – 24 November 2010 – 29 August 2012 – On hold at the request of the
applicant
Proposed General Amendment to Section 3 – Accessory Uses, Building and Structures
– Shipping Containers – 22 February 2012 – 22 January 2014 – 26 March 2014 – 28
May 2014 – Public Meeting July 22, 2014
Proposed Zoning By-Law Amendment – Corallo (2077143 Ontario Ltd.) – 25 Mosley
Street - 20 February 2013; Public Meeting 26 March 2013; 24 April 2013; (On hold
pending outcome of Tourism Accommodation Review)
Proposed Official Plan Amendment and Zoning By-Law Amendment – Tourism
Accommodation Conversions – July 23, 2013 – September 24, 2014
Proposed Zoning By-Law Amendment and Plan of Subdivision – Wasaga Heights – 41st
Street South – 17 December 2014 – 23 April 2015 - On Agenda
DEPARTMENT REPORTS
a)
Official Plan Amendments
i) Hamount Investments Ltd.– 195 River Road East – Official Plan Amendment &
Zoning By-Law Amendment – OP01/15 & Z01/15
The Chair asked if there were any comments, there were none. It was then;
MOVED BY B. SMITH
RESOLVED THAT Development Services Committee recommend to Council that a public
meeting be scheduled and held at Council to obtain public and agency input pertaining to
applications for Official Plan and Zoning By-Law Amendment for lands located at 195 River
Road East and described as Block 27 Registered Plan 51M-923, and Part of Lot 26,
Concession 9 following the submission of an acceptable Functional Servicing Report/Letter for
the proposal.
CARRIED
b)
Zoning Amendments
i) 10 Main Street – Vidinovski – Lifting of Holding Provision - Z03/15
Mr. Herron explained that this application is part of the process prior to a building permit being
issued and will help speed up the process.
3 of 9
It was then;
MOVED BY B. F. SMITH
SECONDED BY R. EGO
RESOLVED THAT Development Services Committee recommends to Council that it lift the
Holding (H) symbol from part of the lands owned by 1126744 Ontario Inc. (Nick Vidinovski)
and legally described as Plan 1458 Part Lot 21, Plan 51R-25988 Parts 2-6, Plan 51R-26124
Part 1, conditional upon a site plan control agreement for the development being executed by
both the owner and the Town of Wasaga Beach.
CARRIED
c)
Subdivision/Condominium Matters
i) Hamount Investments Ltd. – 195 River Road East - PS03/15
RESOLVED THAT Development Services Committee recommend to Council that a public
meeting be scheduled and held at Council to obtain public and agency input pertaining to
application for Draft Plan of Subdivision for lands located at 195 River Road East and
described as Block 27 Registered Plan 51M-923, and Part of Lot 26, Concession 9 following
the submission of an acceptable Functional Servicing Report/Letter for the proposal.
CARRIED
ii) Golfview Estates – Change to Conditions of Draft Plan Approval – PS02/13
RESOLVED THAT Development Services Committee recommend to Council that it amend the
conditions of draft approval for the Golfview Estates Draft Plan of Subdivision, by adding one
additional condition regarding a requirement for the proportionate cost sharing with other
benefiting landowners for the mutual stormwater conveyance system to Marl Lake.
CARRIED
iii) Pine Valley 41st Street South - PS01/15
Councillor Anderson commented that the court area at the rear where the drop off of students
occurs could become an issue. Mr. Herron advised that it is a private road system not a public
road and therefore it would be up to the condo corporation to police the matter.
4 of 9
It was then;
RESOLVED THAT Development Services Committee recommend to Council that the
applications for Plan of Subdivision and for Zoning By-Law Amendment submitted by Pine
Valley Developments Corporation for lands at Part of Lot 2, Concession 15 South, 41st Street
South, be considered for approval.
CARRIED
d)
Site Plan Matters
i) 10 Main Street - Vidinovski – Proposed Commercial Development – SP02/15
The Chair asked if a complete application had been received. Mr. Herron advised no, that a
complete application has not yet been received however further discussion with Mr. Vidinovski
is required regarding the amended requirements for submission as there is now a revision for a
reduced number of containers.
Councillor Anderson commented that he is not in favour of the shipping containers unless they
are cladded. Discussion ensued regarding the cladding and aesthetics required for the
containers. Mayor Smith commented that to be fair to the applicant the Town should be
allowing the same finishing of the containers such as the Kowabunga, liquor store and beer
store which are painted corrugated steel exteriors. The Chair commented that those properties
are on Town owned land and they can be removed at any time, whereas the approval of these
containers would be a permanent approval and the Town has no control to remove them.
Councillor Anderson commented that the Kowabunga has been viewed as temporary.
Councillor Stockwell asked for staff’s opinion on the requirement for cladding of the containers.
Mr. Herron explained that staff has been using the policy guidelines of the Official Plan to
require cladding of the containers and higher aesthetic standard because of the importance of
the Beach Area 1 location. Councillor Ego asked how it can be guaranteed that the containers
are cladded. Mr. Herron advised that through site plan approval the plans and drawings would
have to show the cladding and they can also ensure the cladding is completed through building
permit process. Mr. Kelso commented that through the site plan agreement staff can ask for
elevations and include them in the agreement, staff can also circulate the elevations to Council
and ask for comments. The Chair asked if Committee through Council has the ability to turn
down the elevations submitted and request a higher standard. Mr. Herron answered yes.
Mayor Smith commented that he does not support the containers in the long term but does
support them in the short term. The Mayor then asked staff to seek legal counsel for options
for removal of the containers after a short term.
It was then;
MOVED BY B.F. SMITH
SECONDED BY R. EGO
RESOLVED THAT Development Services Committee recommends to Council that the
Planner’s May 21, 2015 Report describing the proposed development for seven (7) repurposed
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shipping containers for commercial occupancy at 10 Main Street in Beach Area 1, proposed by
1126744 Ontario Inc. - Nick Vidinovski, be accepted for information.
CARRIED
e)
Committee of Consent/Adjustment Matters
Decisions (previously circulated to Council)
MOVED BY B. SMITH
SECONDED BY R. EGO
RESOLVED THAT Development Services Committee does hereby receive the Decisions for
A03/15 to A05/15 and B07/15, for information.
CARRIED
f)
Planning Division
i)
New Unit Report dated May 4, 2015
MOVED BY B. SMITH
RESOLVED THAT the Development Services Committee receives the New Unit Report dated
May 4, 2015, for information.
CARRIED
g)
Building Division
i)
Building Department Report dated May 4, 2015
RESOLVED THAT the Development Services Committee receives the Building Department’s
Report dated May 4, 2015, for information.
CARRIED
h)
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Other Business
i) Beach Areas 1 and 2 Community Improvement Plan
Councillor Smith commented that a meeting should be held to complete the document and that
the new Economic Development Director should be involved.
Committee agreed to provide comments to staff by Friday, June 5th and that the matter will be
brought back to a future Committee of the Whole meeting.
It was then;
MOVED BY B. SMITH
SECONDED R. EGO
RESOLVED THAT Development Committee recommend to Council to receive the report on
the Beach Areas One and Two Community Improvement Plan for information.
CARRIED
The Chair handed the proceedings of the meeting over to Councilor Anderson as she had
declared pecuniary interest with item 5(h)(ii).
ii) Truck Terminal – Clearview Township Official Plan Amendment
The Mayor advised that he has received calls from residents on Ramblewood with concerns of
noise and asked staff if the Town has any recourse. Mr. Kelso advised that staff have drafted a
letter to Clearview Township which identifies issues of concern including possible flooding and
have requested that a low impact design (LID) be completed, and have further noted that noise
could be a potential issue. Mr. Wukasch advised that the intention is to remove the waste
disposal use and permit a new use which may have less impact. Councillor Ego asked about
the traffic volumes. Mr. Wukasch advised that staff have not been circulated any information
regarding the traffic impact. Councillor Ego advised that he would like to know the volume of
the trucks that are intended to use the site.
It was then;
MOVED BY R. EGO
SECONDED B. SMITH
RESOLVED THAT Development Services Committee recommends to Council that the report
on the Proposed Official Plan Amendment for a truck terminal in Clearview Township be
received for information; and
FURTHER THAT Development Services Committee recommends to Council that the Town
provide a formal response to the circulation no later than Friday, May 22, 2015 to the Township
of Clearview as requested.
DEFEATED
Committee discussed Item 5(h)(ii) further and it was then;
MOVED BY B. SMITH
SECONDED R. EGO
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RESOLVED THAT Development Committee reconsider Item 5(h)(ii) regarding the Truck
Terminal at the May 21, 2015 meeting.
CARRIED
It was then;
MOVED BY B. SMITH
SECONDED R. EGO
on the Proposed Official Plan Amendment for a truck terminal in Clearview Township be
received for information; and
FURTHER THAT Development Services Committee recommends to Council that the Town
provide a formal response to the circulation no later than Friday, May 22, 2015 to the Township
of Clearview as requested.
CARRIED
The Chair resumed proceedings of the meeting.
iii) Solar Farm – Klondike Park Road – Clearview Township
SECONDED B. SMITH
on the proposed solar operation pre-consultation request by Sky Solar, circulated by the
Township of Clearview, be received for information.
CARRIED
i)
Departmental Accounts
i)
Planning and Building Department Accounts (April 1 - 30, 2015)
MOVED BY B. SMITH
SECONDED BY R. EGO
RESOLVED THAT the Planning and Building Department Accounts for April 1 - 30, 2015, as
reviewed by the Development Services Committee, are hereby confirmed.
CARRIED
6.
8 of 9
a)
Ainley Project Status Report Dated April 29, 2015
Councillor Smith asked who is doing the sodding works at the New England Village project. Mr.
Kelso advised that Baywood is doing the work.
It was then;
MOVED B. SMITH
RESOLVED THAT the Development Services Committee receives the Ainley Project Status
Report of April 29, 2015, for information.
CARRIED
b)
Public Works / Engineering Technologist Development Project Status Report
dated May 13, 2015
MOVED BY R. EGO
RESOLVED THAT the Development Services Committee receives the Public Works /
Engineering Technologist Development Project Status Report of May 13, 2015, for information.
CARRIED
c)
Planning Application Tracking System Report
SECONDED B. SMITH
RESOLVED THAT the Development Services Committee receives the Planning Application
Tracking System Report dated May 14, 2015, for information.
CARRIED
d)
Healthy Community Network Committee Report dated April 16, 2015
SECONDED B. SMITH
RESOLVED THAT the Development Services Committee hereby receives the Healthy
Community Network Committee Report of April 16, 2015, for information.
CARRIED
7.
Thursday, June 18, 2015 at 10:00 a.m. in the Classroom.
8.
ADJOURNMENT
The Chair adjourned the meeting at 11:10 a.m.
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TO:
Council
FROM:
SUBJECT:
DATE:
May 26, 2015
RECOMMENDATION
BACKGROUND
Listed below are the actions resulting from the Committee of the Whole meeting held on May 21,
ACTIONS
Review of Beachfront Retail Leases
RESOLVED THAT the Committee of the Whole does hereby receive the report on current Beachfront
Food and Retail Leases; and,
FURTHER THAT the Committee of the Whole does hereby recommend that Council approve the
template commercial lease for use by the Town for the 2015 season, subject to minor amendments
that may be authorized by the Chief Administrative Officer during the negotiations of the leases; and,
FURTHER THAT Committee of the Whole recommends that Council authorize the Mayor and Clerk
to sign the negotiated leases as recommended by the Chief Administrative Officer.
CARRIED
Direction on RFP for Dardenella
Closed Session
RESOLVED THAT pursuant to Section 239 of The Municipal Act, 2001, as amended, the next portion
of the meeting be closed to the public to consider advice that is subject to solicitor-client privilege,
including communications necessary for that purpose.
CARRIED
2 of 2
RESOLVED THAT the closed session of the meeting adjourns and that the open session resumes.
CARRIED
RESOLVED THAT the Committee of the Whole meeting does hereby confirm the direction given to
the Chief Administrative Officer during the closed session.
CARRIED
RESOLVED THAT the Committee of the Whole does hereby receive the Chief Administrative
Officer’s report advising that negotiations for the operation of the Dardenella Licensed Establishment
for the 2015 have reached an impasse with the Smardenka Group and have been terminated.
CARRIED
THAT the Committee of the Whole does hereby authorize the Chief Administrative Officer to re-issue
the Request for Proposals for the lease of the Dardenella Licensed Establishments for the 2015
season based on the previous Request for Proposals.
CARRIED
FURTHER THAT the Committee does hereby authorize the Chief Administrative Officer to include a
minimum lease rate of $75,000 for the season as part of the Request for Proposals.
CARRIED
REPORT
Thursday, May 21, 2015
at
PRESENT:
1.
B. Smith
N. Bifolchi
R. Anderson
S. Bray
R. Ego
B. Smith
B. Stockwell
Mayor
Deputy Mayor
Councillor
Councillor
Councillor
Councillor
Councillor
G. Vadeboncoeur
T. Nicholson
P. Archdekin
M. Quinlan
A. Webster
J. Legget
M. McWilliam
M. Stahr
Clerk
Deputy Clerk
Treasurer
Special Events Coordinator
Economic Development Officer
Fire Chief
Town Solicitor
CALL TO ORDER
2.
3.
DEPUTATIONS, PRESENTATIONS, PETITIONS AND PUBLIC MEETINGS
a)
Mr. Scott Emslie - Center of Gravity Sports and Music Festival
Mr. Emslie was welcomed to the table and advised that through a Power Point presentation
spoke to the event.
Mr. Emslie provided an update on the proposed Multi Sport and Music Festival for 2016. He
spoke to this event being held for the past 8 years in Kelowna, British Columbia. Two
companies will be producing the event; Union Events and Wet Monkey. Mr. Emslie spoke to
the music festivals he has presented across the country; types of music and times. He spoke
to the type of sporting events that would be offered, vendors, exhibit areas and noted the
games would end at 8 p.m. and then the music main stage becomes the focus until 11 p.m.
There will be full bands. It is a ticketed event over three days and they will offer a single day
ticket also. The event is licensed.
Page 2 of 6
The focus will be on filling the Wasaga Beach hotel motels first then into the next community.
Ms. Emsllie spoke to the economic impact for Wasaga Beach. Mr. Emslie advised that he has
been working with Ms. Webster and will continue to do so as the application for the event is
prepared.
Mayor Smith thanked Mr. Emslie for his presentation. Questions were asked by members of
Council to which Mr. Emslie responded.
In closing Mayor Smith stated it is about partnerships and looks forward to a long term
partnership as well as receiving the application.
4.
UNFINISHED BUSINESS
a)
2015 Grant Requests
b)
Discussion on Future Plans for Beach Area 1
5.
NEW BUSINESS
a)
Review of Beachfront Retail Leases
The Chief Administrative Officer spoke to the review of retail leases at the beachfront.
The CAO asked Michael Stahr if he would come to the table. The CAO advised that included
in the Agenda are two leases that exist and the Town’s prospective new lease. As the owners,
Council may get tenants asking specific things about their units which you can either answer or
be referred to the Town Solicitor. These are commercial leases and the tenants are
responsible for interior repairs. Some leases were entered into with the previous owner and
were transferred to the Town and all leases will come up for review in September. Some
tenants did approach him advising they wanted a rent reduction and were advised it remains
as is for this summer with a review of leases in the fall. The CAO advised the Mr. Stahr has
prepared a new lease template with changes and that lease is what is being proposed going
forward.
Mr. Stahr advised that there were substantial paragraphs added; however, no one size fits all
for commercial leases. There are a lot of nuances that will create very specific leases going
forward. This a good starting point recognizing each one is different.
Councillor Anderson requested that payments be made by July 1st and wants the leases
personally guaranteed as well as tighten up the payment of the property taxes over what
period.
Mr. Stahr agreed those are excellent points and a personal guarantee is what you should be
seeking in all cases. This is a template and is a work in progress.
Councillor Smith inquired of her previous concerns with use of foul language from the music
and on T-shirts and didn’t see anything in the lease that the t shirt must be at the back of the
store.
Page 3 of 6
Mr. Stahr advised there are limits as to what you can do as a landlord. In the Bananas’ Lease
there is a noise clause and hours. There is also a reference to rules and regulations that will
be a schedule and will be more particularized to use. The rules and regulations have to be
formulated when the lease is established and Council really needs to have them thought out in
advance as to whom it is leasing too.
Councillor Ego suggested the payment date be July 15th to give the tenants some time to make
some money and have the ability to pay.
The CAO advised that to Councillor Smith’s comments on offensive t-shirts, he did commit to
go to the tenants as representative of the Town about the t-shirt in question.
Mayors Smith indicated he would like to see something in the rules and regulations.
Mr. Stahr suggested a rule that no exterior speakers may be way to deal with it. Councillor
Stockwell stated that the music adds to the atmosphere but they have to understand what is
acceptable.
Councillor Bray spoke to music from cars; t-shirt people are wearing the Council has to be
careful in what it says is good or bad and not our position to judge what is right or wrong.
Discussion ensued with respect to who Council wants to attract noting it is the kids of today
that are the next families in Wasaga Beach. The kids that come spend more money than
families. We have to accept everybody and if kids want that kind of t-shirt, let them. The
volume of music is controlled by By-Law and if it is too loud they can be asked to turn it down.
Everyone has different music tastes and there are all kinds of nationalities that come to the
beach. We may not all like the kind of music being played but what about freedom of rights.
People can’t be restricted.
The CAO advised that he has one perspective tenant being Tim Horton’s and has had interest
in other locations. The two with the most interest are in the block with Burger King. There is
also interest in the former Dairy Queen. Ten units remain to be leased. A question was asked
about the blue building units and if someone wanted two, would the price be negotiable. The
CAO indicated it would be negotiable.
Mayor Smith noted that Council asked Mr. Stahr to add what was commented on and with the
CAO will make the changes. The strategy for this year is just to get through the summer. The
changes made to the current lease make it more robust and leases will have a thorough review
in the fall. We can incorporate some changes going forward. It was then;
MOVED BY R. EGO
SECONDED BY S. BRAY
Page 4 of 6
RESOLVED THAT the Committee of the Whole does hereby receive the report on current
Beachfront Food and Retail Leases; and,
FURTHER THAT the Committee of the Whole does hereby recommend that Council approve
the template commercial lease for use by the Town for the 2015 season, subject to minor
amendments that may be authorized by the Chief Administrative Officer during the
negotiations of the leases; and,
FURTHER THAT Committee of the Whole recommends that Council authorize the Mayor and
Clerk to sign the negotiated leases as recommended by the Chief Administrative Officer.
CARRIED
b)
Direction on RFP for Dardenella
The Chief Administrative Officer spoke to the RFP for the Dardenella and advised that
negotiations with the Smardenka Group broke down and was terminated by mutual consent
and have formally been advised in writing. The Smardenka Group would reconsider for a
longer term. The CAO noted that only one bid was received for the Dardenella and he has
provided four options for Committee’s consideration.
Discussion ensued with respect to the four options in the CAO’s report. It was noted that since
the RFP closed the CAO has received four or five calls that expressed interest in the
Dardenella. Discussion continued with respect to establishing a minimum lease rate and the
figure suggested was based on the food establishment lease rates for the season and what the
licensed establishment is paying for the season. Discussion ensued with respect to the item in
the former RFP that restricted one operator for all three bars; the Town’s desire to have the
Dardenella open; state of repairs and cost of those repairs and lease rates that could be
expected due to those repair costs; time passing quickly to get an RFP out, back and a lease
established and it was noted that they also pay taxes; public perception if the Dardenella is
rented to a particular individual and public perception if the Dardenella is not rented. The
discussion turned to legal ramifications of restricting an operator and the need to receive legal
advice in closed session.
Councillor Bray left the meeting at 5:15 p.m.
SECONDED BY R. EGO
Page 5 of 6
RESOLVED THAT pursuant to Section 239 of The Municipal Act, 2001, as amended, the next
portion of the meeting be closed to the public to consider advice that is subject to solicitorclient privilege, including communications necessary for that purpose.
The Closed Session began at 5:16 p.m.
CARRIED
Mr. Stahr, the Town Solicitor, provided advice regarding the legal issues for the leases.
SECONDED BY R. EGO
RESOLVED THAT the closed session of the meeting adjourns and that the open session
resumed.
CARRIED
The Open Session resumed at 5:24 p.m.
SECONDED BY R. EGO
RESOLVED THAT the Committee of the Whole meeting does hereby confirm the direction
given to the Chief Administrative Officer.
CARRIED
The Committee gave consensus to divide the motion into three separate questions.
MOVED BY B. SMITH
SECONDED BY R. EGO
RESOLVED THAT the Committee of the Whole does hereby receive the Chief Administrative
Officer’s report advising that negotiations for the operation of the Dardenella Licensed
Establishment for the 2015 have reached an impasse with the Smarkenka Group and have
been terminated.
CARRIED
MOVED BY B. SMITH
SECONDED BY R. EGO
Page 6 of 6
THAT the Committee of the Whole does hereby authorize the Chief Administrative Officer to
re-issue the Request for Proposals for the lease of the Dardenella Licensed Establishments for
the 2015 season based on the previous Request for Proposals.
CARRIED
MOVED BY B. SMITH
SECONDED BY R. EGO
FURTHER THAT the Committee does hereby authorize the Chief Administrative Officer to
include a minimum lease rate of $75,000 for the season as part of the Request for Proposals.
DEFEATED
6.
ADJOURNMENT
Committee Chair Report
TO:
Members of Council
FROM:
Councillor Ron Anderson, Chair General Government Committee
SUBJECT:
Approval of Accounts Payable April 1-30, 2015
DATE:
May 26, 2015
RECOMMENDATION: That the listed accounts be approved.
BACKGROUND: In accordance with Council policy, the following accounts
payable cheque, EFT and pre-authorized payment distributions have been
reviewed by their respective Committees and are hereby recommended to Council
for approval:
Committee
General Government
Development
Division
Council
Treasury
Administration
Balance Sheet, Taxes
Debentures
Archives
Information Technology
Historical Advisory Committee
Property Purchase/Sale
Accessibility Committee
Elections
Cemetery
Special Events
Economic Development
Affordable Housing
Sub-total
Planning
Building
Sub-total
Amount
$9,629.42
$13,068.27
$81,023.21
$769,047.78
$32,868.11
$0.00
$12,041.91
$0.00
$55,845.71
$0.00
$0.00
$20.00
$8,523.07
$27,324.64
$3,073.10
$1,012,465.21
$11,701.94
$5,924.45
$17,626.40
Community Services
Fire
Emergency Planning
Occupational Health & Safety
Policing
Parks & Facilities
Recreation
Youth Centre
Medical Arts
By-Law Enforcement
Sub-total
Library
Library
Public Works
Administration & Roads
Transit
Water-Sewer
Storm Sewer
County Waste Management
Municipal Waste Management
Sub-total
TOTAL
Respectfully Submitted,
Councillor Ron Anderson
Chair General Government Committee
$46,916.34
$0.00
$717.95
$372,584.59
$120,948.53
$1,469.06
$5,908.89
$1,350.15
$8,423.61
$558,319.11
$12,186.96
$317,566.23
$9,647.90
$316,088.17
$3,318.32
$779.70
$3,296.88
$650,697.20
$2,251,294.88
Explanatory Note
To
By-Law No. 2015The purpose of this By-Law would allow the Town to proceed with the
construction of Robinson Road from 58th Street to Violet Street (i.e. “Phase 2”) as
a Local Improvement in accordance with the Municipal Act, Ont. Reg. 586/06.
Council received a majority petition, from the benefitting property owners which
was certified as sufficient by the Town Clerk on November 6/14.
At its January 14/15 meeting the Public works Committee recommended,
subsequently approved by Council at its January 27/15 meeting to include
funding in the 2015 Capital Budget for the construction component, to be
tendered in the spring, plus contract administration.
The tender was issued and the required 30 notice was provided to the public and
affected property owners with Council’s intent to pass the attached by-law.
This By-Law is properly before Council for consideration.
THE CORPORATION OF THE
BY-LAW NO. 2015- ____
A BY-LAW TO AUTHORIZE THE CONSTRUCTION OF ROBINSON ROAD
BETWEEN 58TH STREET AND VIOLET STREET (REFERRED TO AS “PHASE 2” OF
THE DEVELOPMENT SERVICING AREA), AS A LOCAL IMPROVEMENT UNDER
THE PROVISIONS OF THE MUNICIPAL ACT, 2001
WHEREAS the owners of properties abutting Robinson Road between 58th Street and
Violet Street, as set out in Schedule A attached hereto, have petitioned for the
construction of the road and the installation of services, as applicable, as a local
improvement, hereinafter referred to as “the Works”;
AND WHEREAS the Clerk of The Corporation of the Town of Wasaga Beach (the
“Corporation”) has certified that the petition for undertaking the Works is sufficient
pursuant to the requirements set out in Ontario Regulation 586/06 Local Improvement
Charges – Priority Lien Status (the “Regulation”) under the Municipal Act, 2001, S.O.
2001 c.25 (the “Act”);
AND WHEREAS the Municipal Act, 2001 in accordance with the Regulation, authorizes
the municipality pass to a by-law to undertake work as a local improvement for the
purpose of raising all or any part of the cost of the Works by imposing special charges;
AND WHEREAS the Council of The Corporation of the Town of Wasaga Beach, at its
meeting of January 27, 2015 adopted the recommendation of the Public Works
Committee from its meeting of January 14, 2015, approving the construction of the
Works described in Schedule “A” attached to and forming part of this By-Law as local
improvements under the Act and Regulation;
AND WHEREAS notice of the Municipality’s intention to pass a by-law to undertake the
Works as a local improvement at the regular meeting of Council to be held on May 26,
2015 was given to the public on April 17, 2015, and to the liable property owners on
April 24, 2015, in accordance with Section 6 of the Regulation;
AND WHEREAS the Council of the Corporation of the Town of Wasaga Beach deems it
necessary and expedient to undertake the construction of Robinson Road between 58th
Street and Violet Street (referred to as “Phase 2” of the development serving area), as a
local improvement under the provisions of the Municipal Act, 2001 and the requirements
of Ontario Regulation 586/06;
NOW THEREFORE this Council of the Corporation of the Town of Wasaga Beach
HEREBY ENACTS as follows:
1.
THAT this By-Law being adopted by Council that it is desirable that the works
described in Schedule “A” be undertaken as local improvements under the
provisions of the Act and the Regulation set out in the Recitals.
Page 2 of By-Law No. 20152.
THAT pursuant to the provisions of Section 12 of the Regulation, the cost of the
works shall be specially assessed upon the land or frontage abutting directly on
the Works and the Remainder of the cost shall be borne by the Corporation as
set forth in Schedule “A”.
3.
THAT the Engineer of the Corporation shall make such plans, profiles and
specifications and furnish such information as may be necessary for the making
of a contract or contracts for the execution of the Works, and the Works shall be
carried on and executed under the direction of the Director of Public Works and
according to the direction and orders of the Engineer.
4.
THAT the Mayor and Clerk are authorized to execute a contract or contracts, and
any further documentation necessary for the construction for the Works to be
made and entered into with some person or persons, firm or corporation, in the
form and content satisfactory to the Town.
5.
THAT pursuant to the Regulation, the total cost of the Works shall be financed as
follows:
a)
the owners’ share of the estimated cost shall be $1,146,642.05 being the sum of
$416.40 per actual linear foot of assessable frontage plus $4300.00 per set of
services, as set out in Schedule “A” attached hereto and forming part of this bylaw, and a mandatory connection fee as set out in the fees and service charges
by-law; and
b)
the Municipality’s share of the estimated cost shall be $0.00.
6 (a) THAT any person whose lot is specially assessed in the local improvement roll
certified by the Treasurer pursuant to Section 22 of the Regulation may commute
for a payment in cash the special rate imposed by paying the portion of the cost
in full of construction assessed upon the lot, without interest, within 30 days after
the local improvement roll has been initially certified by the Treasurer.
(b) Repay the full amount over a 5 Year period with interest as determined to be
added to the property owner’s final tax bill each year. Once the charge is added
to tax bill, that amount cannot be paid out unless both the principal and interest is
paid for the remainder of the five (5) year financing term, and further that if those
amounts remain unpaid on the tax account that it will accrue interest monthly.
(c) Repay the full amount over a 10 Year period with interest as determined to be
added to the property owner’s final tax bill each year. Once the charge is added
to tax bill, that amount cannot be paid out unless both the principal and interest is
paid for the remainder of the five (5) year financing term, and further that if those
amounts remain unpaid on the tax account that it will accrue interest monthly.
THAT subject to Section 6 of this By-Law, the special assessment of each of the
Works shall be paid in the number of annual installments over the term of the
debenture as specified in the Local Improvement Special Charges By-Law.
8.
THAT the debentures to be issued to pay for the cost of the works when
completed shall bear interest at such rate as may be determined, and shall be
made payable within the years specified in the Local Improvement Special
Charges By-Law.
9.
THAT this By-Law shall come into force and take effect on the date of its final
passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26th DAY
OF MAY, 2015.
Brian Smith, Mayor
SCHEDULE “A” TO BY-LAW NO. 2015Description of Work:
Local Improvement for the construction of Robinson Road as a paved urban road with
concrete curbs, sidewalk and associated works including underground services to the
property line, from 58th Street South to Violet Street (referred to as “Phase 2” of the
development servicing area) as a local improvement under the provisions of the Local
Improvement Charges Ontario Regulation 586/06 under the Municipal Act, 2001, as
amended
Properties Affected and Cost of the Works/Special Charges:
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Property Address
PLAN 1696 LOT 39, Wasaga
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Assessed
Frontage (ft)
Frontage
Rate
Services
Total
89.50
$416.40
$4300.00
$41,567.80
90.00
$416.40
$4300.00
$41,776.00
90.00
$416.40
$4300.00
$41,776.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
102.03
$416.40
$4300.00
$46,785.29
116.51
$416.40
$4300.00
$52,814.76
80.00
$416.40
$4300.00
$37,612.00
80.00
$416.40
$4300.00
$37,612.00
127.50
$416.40
$4300.00
$57,391.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
18
19
20
21
22
23
24
25
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
Beach, ON
100.00
$416.40
$4300.00
$45,940.00
120.00
$416.40
$4300.00
$54,268.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
100.00
$416.40
$4300.00
$45,940.00
Total =
$1,146,642.05
BY- LAW NO. 2015-___
A BY-LAW TO AUTHORIZE THE STREET NAME CHANGE OF
POWERLINE ROAD TO VETERANS WAY & TO NAME PARKETTE
TO PEACEKEEPERS PARK
WHEREAS the Municipal Act, S.O. 2001, c.25 permits municipalities to establish civic
addresses, to name municipal highways and private roads, and to enter land to install signs
and affix numbers to buildings;
AND WHEREAS Council deems it desirable and necessary to change the street name of
Powerline Road within the Town of Wasaga Beach;
AND WHEREAS at its meeting of April 21, 2015, Committee of the Whole recommended to
Council, subsequently approved on April 28, 2015, that Powerline Road be renamed to
Veterans Way and further that the parkette, at Powerline Road and River Road West, be
named Peacekeepers Parkette;
AND WHEREAS Notice has been provided of Council’s intention to pass a by-law renaming
Powerline Road has been duly published, and all affected persons and authorities affected
by the name change, in accordance with the Town of Wasaga Beach Notice By-Law No.
2014-23;
NOW THEREFORE the Council of the Corporation of the Town of Wasaga Beach HEREBY
ENACTS as follows:
1.
THAT Powerline Road is hereby changed to Veterans Way.
2.
THAT the small parkette located adjacent to the intersection of Powerline Road and
River Road West be named Peacekeepers Park.
3.
passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26TH DAY OF
MAY, 2015.
________________________
Brian Smith, Mayor
________________________
BY-LAW NO. 2015A BY-LAW TO AMEND TOWN OF WASAGA BEACH
COMPREHENSIVE ZONING BY-LAW NO. 2003-60, AS AMENDED
(Pine Valley Homes (Wasaga Heights) – Pt. Lot 2, Con15)
WHEREAS pursuant to Section 34 of the Planning Act, R.S.O., 1990, the Council
of the Town of Wasaga Beach has passed a comprehensive Zoning By-Law No.
2003-60 for the Town of Wasaga Beach;
AND WHEREAS an application to amend By-Law No. 2003-60 has been
received with respect to Part of Lot 2, Concession 15 in the Town of Wasaga
Beach, County of Simcoe;
AND WHEREAS Council deems it advisable and expedient to amend Zoning ByLaw No. 2003-60;
NOW THEREFORE the Council of the Corporation of the Town of Wasaga
Beach HEREBY ENACTS as follows:
1. THAT Zoning By-Law No. 2003-60, is amended, by changing the Zoning
on the lands from the Residential Type 1 (R1), Residential Type 1 Holding
(R1H), and Open Space (OS) Zones to the Residential Type 3 Thirty First
Exception Holding (R3-31H) and Open Space (OS) Zones as shown on
Schedule "A" attached hereto and forming part of this By-law.
2. That Section 6 Residential Type Three (R3) Zone, Subsection 6.4 Zone
Exceptions is hereby amended by the addition, after Subsection 6.4.30, of
the following new Subsection:
“6.4.31
R3-31 Zone
Schedule “D”
The maximum lot coverage for a townhouse dwelling including a deck shall
be 49 %.
Notwithstanding Subsection 3.18 Street Requirements of the Zoning Bylaw, buildings and structures may be erected on lands that do not front
onto a municipal street and a private street shall be deemed to be a public
street”
Page 2 of By-Law No. 2015-____
3. THAT all other respective provisions of Zoning By-Law 2003-60, as
amended, shall apply.
4. THAT this By-Law shall come into force and effect in accordance with the
provisions of the Planning Act, R.S.O., 1990 c.P.13.
READ A FIRST, SECOND, AND THIRD TIME AND FINALLY PASSED THIS
26TH DAY OF MAY, 2015.
__________________________
Brian Smith, Mayor
_________________________
Mo
t.
S
y
s le
I
R1
41st S
t.
S.
OS
R3-31H
R1
OS
inal Way
CardR1
Area Rezoned to R3-31H
Area Rezoned to OS
This is Schedule 'A' to By-Law _________
Passed the ___ day of__________ 2015.
Signatures of Signing Officers
Mayor_____________________________
Clerk _____________________________
70
35
0
70
Meters
140
OS
39th St. S.
I
Schedule 'A'
40th St. S.
¯
THE CORPORATION OF
THE TOWN OF WASAGA BEACH
BY-LAW NO. 2015A BY-LAW TO ADOPT A STOP SIGN INSTALLATION POLICY
WHEREAS pursuant to The Municipal Act, 2001, S.O. 2001, c.25, as amended, the
Council of a Municipality has the capacity, rights, powers and privileges of a natural
person for the purpose of exercising its authority under this or any other Act, to enable
them to govern their affairs as they consider appropriate and to enhance their ability to
respond to municipal issues;
AND WHEREAS pursuant the Municipal Act, 2001, S.O. 2001, C. 25, as amended,
requires that a municipality’s capacity, rights, powers and privileges, shall be exercised by
by-law;
AND WHEREAS the Corporation of the Town of Wasaga Beach deems it advisable to
adopt a Stop Sign Installation Policy;
NOW THEREFORE the Council of the Corporation of the Town of Wasaga Beach
1.
THAT the Stop Sign Installation Policy attached hereto as Appendix “A”, be
adopted.
2.
THAT any by-laws, resolutions or policies or parts of by-laws, resolution or policies
inconsistent with this by-law to adopt a Stop Sign Installation Policy are hereby
repealed.
3.
passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26TH DAY
OF MAY, 2015
______________________________
Brian Smith, Mayor
______________________________
POLICY MANUAL
SECTION NAME:
POLICY NUMBER:
Environment, Public Works & Transportation
POLICY:
8-9
REVIEW DATE:
EFFECTIVE DATE:
May 26, 2020
REVISIONS:
May 26, 2015
IMPLEMENTATION:
ADMINISTERED BY:
May 26, 2015 By-Law No. 2015-
PURPOSE
The purpose of this policy is to establish a consistent and standardized process
to evaluate the request for the installation of a stop sign within the Town of
Wasaga Beach. The policy is intended to provide a procedure for the review and
approval or denial of a stop sign request.
The purpose of a stop sign is to clearly assign right-of-way between vehicles
approaching an intersection from different directions when traffic signals aren’t
warranted or not yet installed and it has been determined that a yield sign is
inadequate. In accordance with the Ontario Traffic Manual, stop signs are not
intended to be used as speed control devices.
POLICY REVIEW AND PROCEDURE
This procedure will be reviewed every five years to ensure that it continues to
address the needs of the Town of Wasaga Beach with respect stop sign
installations.
ATTACHMENTS
STOP SIGN INSTALLATION POLICY
May 2015
I.
PURPOSE: ..................................................................................................... 1
II.
STATEMENT OF POLICY:............................................................................. 1
III.
DEFINITIONS: ............................................................................................ 2
IV.
OBJECTIVE CRITERIA FOR CONSIDERATION: ...................................... 2
V.
POLICY FOR APPROVAL: ......................................................................... 2
VI.
PROCEDURE FOR EVALUATION OF NEED AND APPROVAL: .............. 3
VII.
APPLICATION: ........................................................................................... 4
May 2015
I.
PURPOSE:
The purpose of this policy is to establish a consistent and standardized process
to evaluate the request for the installation of a stop sign within the Town of
Wasaga Beach. The policy is intended to provide a procedure for the review and
approval or denial of a stop sign request.
The purpose of a stop sign is to clearly assign right-of-way between vehicles
approaching an intersection from different directions when traffic signals aren t
warranted or not yet installed and it has been determined that a yield sign is
inadequate. In accordance with the Ontario Traffic Manual, stop signs are not
intended to be used as speed control devices.
II.
STATEMENT OF POLICY:
Council deems it important to provide and improve public rights-of-way to ensure
the safety of vehicular and pedestrian traffic within the municipality.
The Town of Wasaga Beach will determine the placement of a stop sign
according to the following:
1. Installation of stop signs in new developments is regulated by the Ontario
Traffic Manual, Book 5 (OTM) and the Town of Wasaga Beach
Engineering Standards. They are installed in accordance with the design
drawings for the development, which have been Accepted for
Construction .
2. Any stop sign requested, other than Item #1 above, will be evaluated
based on the Ontario Traffic Manual warrants, for the safety of motor and
pedestrian traffic.
Stop signs are to be used at the following locations where traffic signals
are not provided:
a) At the intersection of two King s Highways; and at the intersection of a
County or Regional road with a King s Highway in a rural area;
b) At the intersection of a County or Regional road with a King s Highway
in a built-up area;
c) At the intersection of a city street or township road with a King s
Highway;
d) At the intersection of a minor street or road with a through street or
highway;
e) At unsignalized intersections in a signalized area, except where they
would interfere with traffic signal progression;
1
April 2015
f)
At intersections where the application of the normal right hand rule or
yield control would be unduly hazardous; and
g) At intersections which have experienced a record of collisions of the
type which are susceptible to correction by STOP control.
III.
DEFINITIONS:
Council means the Council for the Corporation of the Town of Wasaga Beach.
Director of Public Works means the Director of Public Works or designate for
the Corporation of the Town of Wasaga Beach.
Engineering Standards means the Engineering Standards developed for the
Town of Wasaga Beach, as amended from time to time.
Ontario Traffic Manual means the Ontario Ministry of Transportation (MTO)
design guidelines comprised of a number of books developed to provide
information and guidance for transportation practitioners.
Public Works Department means the Public Works Department for the
Corporation of the Town of Wasaga Beach.
Stop Sign is a regulated traffic sign by the Highway Traffic Act to notify drivers
that they must stop before proceeding.
Town means the Corporation of the Town of Wasaga Beach.
IV.
OBJECTIVE CRITERIA FOR CONSIDERATION:
Stop signs are regulatory signs and have legal status under both the Highway
Traffic Act and Municipal By-law. The Town of Wasaga Beach will consider
visibility, surrounding land use, type of roadway, collision frequency and volume
of traffic, as outlined in the Ontario Traffic Manual Book 5 when making
recommendations and decisions regarding installation of a stop sign.
V.
POLICY FOR APPROVAL:
Requests for a stop sign will be evaluated by the Town of Wasaga Beach Public
Works/Engineering Department and approved or denied by the Director of Public
Works or designate, based on the following objectives:
2
April 2015
1) The stop sign is needed to improve the safety of the motoring and
pedestrian public as described in Section I Purpose (of stop signs);
and
2) The requested stop sign must meet the warrants for installation as per
the Ontario Traffic Manual Book 5, Regulatory Signs.
VI.
PROCEDURE FOR EVALUATION OF NEED AND APPROVAL:
The process for approval for installation of a new stop sign by the Public Works
Department will begin by a request from a resident or business owner as follows:
Request:
A. Requests for stop signs may be made by residents, business operators, or
other users of the highway.
B. Requests shall be submitted to the public works department using the
attached request form.
C. Upon Receipt of the request, the Public Works Department will undertake
a field survey and public safety evaluation of need including undertaking a
traffic and pedestrian count analysis. The guidelines for review are found
in the Ontario Traffic Manual Book 5 as previously noted.
D. If the request is denied, the Director of Public Works will inform the person
making the request.
E. The applicant may appeal the denial to the Public Works Committee, who
may overturn the Director s decision.
F. If the request is approved, the Director of Public Works shall direct the
order and installation of the new stop sign and make a recommendation
report to the Public Works Committee and a By-law to Council; pending
approval of the by-law from Council, the director will coordinate and will
inform the property owner(s) making the request.
G. The actual date of installation will be determined after the By-law has been
passed by Council.
3
April 2015
VII.
APPLICATION:
Any person requesting a stop sign shall do so by completing the attached
application form and mailing it to:
Town of Wasaga Beach - Public Works Department
30 Lewis Street, Wasaga Beach, ON
Email: [email protected]
Fax: (705) 429-8226
4
April 2015
Request# 20___-_____
STOP Sign Request Form
Proposed Stop Sign Location
-
Application Date: ________________________
NORTH
Description of Location:
_____________________________________
_____________________________________
Requested by:
Name: __________________________________________________________________
Address: ________________________________________________________________
Home Phone # ______________________
Work Phone # _______________________
Why is a STOP sign requested at this location?
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
OFFICE USE ONLY
Approved / Denied By: ___________________
Date Installed: ________________
Date: ___________________
GPS/GIS Record Date:___________________
By-Law Number: ____________________
Other:__________________________________________________________________
________________________________________________________________________
________________________________________________________________________
PLEASE MAIL, FAX OR DROP OFF THIS APPLICATION TO:
30 Lewis Street
Wasaga Beach, ON L9Z 1A1
Fax # 705-429-8226
Attachment: Town of Wasaga Beach Stop Sign Policy Documentation
BY-LAW NO. 2015 A BY-LAW TO CONFIRM THE PROCEEDINGS OF
THE COUNCIL OF THE CORPORATION OF THE
AT ITS REGULAR MEETING HELD TUESDAY, MAY 26, 2015
WHEREAS Section 5(1) of the Municipal Act, 2001, as amended provides that the powers
of a municipality shall be exercised by its council;
AND WHEREAS Section 5(3) of the Municipal Act, 2001, as amended, provides that
municipal power, including a municipality’s capacity, rights, powers and privileges under
Section 9 of the Municipal Act, 2001, as amended, shall be exercised by by-law unless the
municipality is specifically authorized to do otherwise;
AND WHEREAS in many cases, action which is taken or authorized to be taken by the
council does not lend itself to the passage of an individual by-law;
AND WHEREAS the Council of The Corporation of the Town of Wasaga Beach adopted
By-Law No. 2006-20, as amended establishing rules of order and procedures for the
Council;
AND WHEREAS provision was made in By-Law No. 2006-20, as amended, for enactment
of a Confirmatory By-Law at the end of each Regular or Special Council Meeting to confirm
recommendations and actions approved at that meeting;
AND WHEREAS the Council of the Town of Wasaga Beach deems it advisable and
expedient that the proceedings of this meeting be confirmed and adopted by by-law;
NOW THEREFORE this Council of the Corporation of the Town of Wasaga Beach
1.
THAT the actions of the Council of the Corporation of the Town of Wasaga Beach, at
its meeting held on the date listed above in respect of every report, motion,
resolution, declaration or other action passed, taken or adopted by Council at this
meeting, including the exercise of natural person powers, except where approval of
another authority is required by law or where implementation is subject to other
legislation, are hereby adopted, ratified, and confirmed as if each report, motion,
resolution or other action was adopted, ratified, and confirmed by a separate by-law.
2.
THAT where no individual by-law has been or is passed with respect to the taking of
any action authorized in or by the above-mentioned minutes or with respect to the
exercise of any powers by the Town of Wasaga Beach in the above-mentioned
minutes, then this By-Law shall be deemed for all purposes to be the by-law required
for approving and authorizing and taking of any action authorized therein and
thereby or required for the exercise of any powers therein by the Town of Wasaga
Beach.
THAT any a member of Council who dissented from any action or proceeding or has
abstained from discussion and voting thereon shall be deemed to have dissented or
abstained, as the case may be, in respect to this By-Law as it applies to such action
or proceeding.
4.
THAT the Mayor or designate and the proper officials of the Town of Wasaga Beach
are hereby authorized and directed to do all things necessary to give effect to the
said actions or to obtain approvals where required and are to execute all documents
as may be necessary in that behalf, and the Clerk or designate is hereby authorized
and directed to affix the Corporate Seal to all such documents.
5.
passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26TH DAY OF
MAY 2015.
___________________________
Brian Smith, Mayor
___________________________

agenda - Town of Wasaga Beach

Transcription

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