How to Record a Meeting & Use the Recorder

IOCOM Help Guide |1
How to Record a Meeting & Use the
Recorder
The Recorder tool is used to record meetings. Recorded meetings can be saved locally or to the
server. Server saved recordings record all video and audio that is shared during a meeting but
can only be played and shared through the VisiMeet application. Server saved recordings
record everything that is shared on the display of your choice and is saved to your system as a
.webm, .avi, .mp4, or .mpg and can be uploaded anywhere and shared with anyone using a file
sharing system.
Server Saved Recordings
Start a New Recording
1. Click the Recorder icon
2. Click the red circle to begin a new recording
Please contact IOCOM Support at [email protected] for more information.
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3. A window will appear asking you to name the recording and select to save it locally or to
the server. Locally saved recordings are saved to the folder of your choice; those saved
on the server are stored on the server. Refer to page 9 to learn about local
recordings.
The local recording option is currently in beta.
4. Once you have provided a name, select where to save the recording
5. When the recording starts the red circle will become a red square, the tab will change
colors, and a banner will display at the top of the application.
Please contact IOCOM Support at [email protected] for more information.
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6. Meeting attendees will receive an alert that the meeting is being recorded and at the top
of the meeting the banner “Meeting is being recorded” will appear.
Please contact IOCOM Support at [email protected] for more information.
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7. When you are ready to stop the recording press the red square
8. The red square will return to a red circle and the recording will be added to your list of
recordings. If you share the recording while in the same meeting, the recipient will not
see it under their list of share recordings until both parties have exited the meeting. To
view a recording you must be in a new meeting, however, no other participants need to
be in the meeting.
How to Edit & Share a Server Saved Recording
You cannot edit the content of a recording but you can rename, share, and delete it. These
instructions are for recordings shared on the server.
Rename a recording
1. Right click the recording you wish to rename and click “Rename”
2. A field will appear enabling you to rename the recoding
3. Click “OK” and the recoding will be listed as that new name
Share Recordings
Recordings that are shared on the server and can be shared with any of your Visimeet contacts
or members of a community. There are public videos that can only be added by the server
admin and are made available to everyone on the server.
Only recordings made by you can be shared with contacts, you cannot share a recording that
has been shared with you, a public recording, or a locally saved recording.
1. Right click the recording you wish to share and click “Share”
Please contact IOCOM Support at [email protected] for more information.
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2. A screen will appear allowing you to click the contacts or a community you would like to
share your recording with. By selecting a community you will be sharing the recording
with all members of the community.
Please contact IOCOM Support at [email protected] for more information.
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3. Click the checkbox associated with the name of the contact or community you would like
to share the recording with. You can share the recording with as many users as you
want at the same time.
4. Click “Save”
5. The contact you shared the recording with can access the recording by clicking the
Recorder icon.
6. You can remove access by deselecting the marked contacts and communities
Delete a Recording
1. Right click the recording you wish to share and click “Delete”
2. A warning will appear asking if you are certain this is the action you wish to perform
3. The recording will no longer be listed. If you have shared this recording with anyone it
will also be removed from their shared list.
Play a recording
1. Whether in a meeting or not you can play a recording by clicking the “Recorder” tab on
the left bar
Please contact IOCOM Support at [email protected] for more information.
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2. Enter the Recorder tool and highlight the name of the recording you wish to play
a. “My Cloud Recordings” are recordings made by you saved on the server
b. “Shared Recordings” are server saved recordings made by someone else shared
with you
c. “Public Recordings” are recordings made by the owner of the server shared with
everyone
d. “Local Recordings” are recordings made by you and saved locally to your system
Please contact IOCOM Support at [email protected] for more information.
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3. Press the play button
4. The recording will begin to play. The windows that appear from a recording are
independent windows. They can be closed or resized without affecting the playback or
how the recording is saved.
5. When the recording is played the play button becomes a blue square, press this to stop
the playback
6. To make a recording continuously playback press the loop button
Please contact IOCOM Support at [email protected] for more information.
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Locally Saved Recordings
The option to save recordings locally is in beta, it is a new feature that is still being tested but
available to users.
Creating a Local Recording
1. While in a meeting click the Recorder icon
2. Click the red circle to begin a new recording
3. Enter a name and click “Save Locally”
Please contact IOCOM Support at [email protected] for more information.
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a. If your system has multiple displays choose which display will be recorded.
Anything placed on this display will be recorded, videos on other displays will not
be included in the recording but all audio will be recorded. You cannot record a
display that you are transmitting. Example: You are sharing display 1 in the
Sharing tool, you cannot select this display when choosing what to record
4. When the recording starts the red circle will become a red square, the tab will change
colors, and a banner will display at the top of the application.
Please contact IOCOM Support at [email protected] for more information.
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5. Meeting attendees will receive an alert that the meeting is being recorded and at the top
of the meeting the banner “Meeting is being recorded” will appear.
Please contact IOCOM Support at [email protected] for more information.
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6. When you are ready to stop the recording press the red square
7. The red square will return to a red circle
Saving & Playing Local Recordings
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Local recordings can be played in the VisiMeet application, web browser, or anywhere
you can play an .mp4, .webm, .avi, and .mpg
o To play in a web browser without uploading, drag the file from where it is stored
and drop into the browser, the file will begin to play
Locally saved recordings cannot be shared through the Visimeet application; the
recording file will need to be transferred using a file sharing service
To set where locally saved recordings are stored visit Tools-Options-Meeting
Please contact IOCOM Support at [email protected] for more information.