How to Format a Research Paper in MS Word
Transcription
How to Format a Research Paper in MS Word
How to Format a Research Paper in MS Word This information is designed to support and supplement the District 219 Research Paper Manual, by showing how to use the computer to set up a paper to the teacher's specifications. The 'how to' information here is for Word '97 for the PC. However, the concepts apply to other versions of Word, as well as for other types of programs such as AppleWorks or Word for the Mac. These examples have basis in MLA format. While some of the details for setting up research papers in pure MLA format, APA format, or Chicago Style format may differ, the processes for directing the computer remain the same. Follow your teacher's preferences for the individual style elements of the paper. Basic Document Setup Page Details Quotations & Citations Title Page, Works Cited, & Other Tips Margins Page 1 Short Quotes: less than 4 lines Title Page Font Page Numbering Long Quotes: 4 lines or more Works Cited Page Size Headers & Footers Citing Sources within the research paper Red Hot Tips Double Spacing Paragraph Indicators Links, Sources, & References Checklist District Research Paper Manual: This manual is distributed to all freshmen to use throughout their high school years. It includes additional instructions and requirements for developing research papers. The Research Paper Manual is copyrighted and cannot be used outside of Niles Township District 219 without written permission. Kathy Nagle, Author Basic Document Set-Up It is best to set up your document in the program before keying in the contents of a research paper. If you have already keyed in the text, you may have to highlight the area(s) you want to effect. These examples have basis in MLA format. While some of the details for setting up research papers in pure MLA format, APA format, or Chicago Style format may differ, the processes for directing the computer remain the same. Follow your teacher's preferences for the individual style elements of the paper. Set margins at 1 inch on all sides 1. Go to FILE>Page Set Up 2. Set Top, Bottom, Left, and Right all to 1 inch. 3. Set Headers and Footers to 0.5" Note: The first page will have an extra inch for the top margin. Instructions are on Page Detail Double Spacing: Research papers are double-spaced, except for the long quotes. 1. Go to FORMAT>Paragraph 2. Under the Indents and Spacing tab, look under the Line Spacing pop-up menu for Double. 3. Leave Spacing Before & After set to 0. Fonts: Use a Serif font, Size 12 • • • Go to FORMAT>Font Choose a SERIF font such as Times New Roman, Palatia (Palatino), or Bookman. Use Size 12. Serif vs. Sans Serif Fonts: SERIF fonts, as shown in row 2 of the graphic above have little flares, bulbs, bases, and tops on the letters called 'serifs'. The type style used in this paragraph is SERIF. SANS SERIF fonts, as shown in row 1 above, are plain. SANS means 'without'. So, a Sans Serif font is without serifs. The typestyle used in this paragraph is SANS SERIF. Serif fonts are more readable for documents such as letters, research papers, newspapers, magazines and books. Use SERIF for your papers. Page Details This section addresses page numbering, headers, footers, how to set up the first page, and how to set up subsequent pages of a Research Paper. These examples have basis in MLA format. While some of the details for setting up research papers in pure MLA format, APA format, or Chicago Style format may differ, the processes for directing the computer remain the same. Follow your teacher's preferences for the style elements of the paper. Page 1: Add about 1/2 extra inch to page 1. Use the ENTER key to add the extra 1/2 inch at the top of the first page. There are about 6 lines per inch when using most 12 point serif fonts. If you have already set the computer for double-spacing, then only1-2 extra returns with the ENTER key are necessary, as in the example shown. Do not put the title on the first page of the paper. The title on the Title Page is sufficient. Note: It can be helpful to see the formatting characters, such as the ¶ character you see on the graphic. To learn more about them and how to show and hide them, go to Red Hot Tips. Alternative First Page Format: Some formats call for the Writer's Name, the Course Name/Number, and the Date at the left margin as the first 3 (double-spaced) lines of the first page. In this version, the title is also on the first page. Note that everything is still double-spaced with no extra space between the date and the title or the title and the first line. (Gibaldi, MLA Style Manual) The title is centered. It can be bold and up to 18 point in size, if desired. Page 1: Leave the page number OFF the first page. 1. Go to FILE>Page Setup. 2. Click on the LAYOUT tab. 3. Check Different First Page. This will remove the page number from Page 1 of the research paper. Numbering Pages 2 - the end automatically Page numbers go in the HEADER, aligned right, following your last name. Look at the right side of the picture above to see an example. Be sure you have checked Different First Page from Page Set Up to keep a page number from appearing on page 1. In MS Word, you need to VIEW the Headers and Footers before you can INSERT them. You also need to VIEW them to EDIT them. 1. 2. 3. 4. 5. Scroll to Page 2. Go to VIEW>Header and Footer. Click once in the Header to position the cursor. Click Align Right on the toolbar. Key in your last name followed by a space. Click the icon with the # sign on to tool bar to insert automatic page numbering. The current page number will be in a gray box. The gray box indicates that the computer is set to automatically number the pages. Do not key in individual page numbers. Let the computer do that work. 6. Hit the ENTER key to add a space in the header between the header and the body. Note: After checking Different First Page from Page Set Up, the titles of the Headers are different between the Header and Footer of the first page vs. the Header and Footer of the rest of the pages. Be sure you have scrolled to Page 2, and are working in the Header for that page for this step. Note: It can be permissible to have the size of the text in the Header set to 10, instead of the normal 12 for the body. It can also be permissible to use a Sans Serif Font such as Arial or Helvetica in the Header. This helps to differentiate it from the body. But, whatever rules your teacher sets are the rules to follow for that project. Paragraph Indicators, Word Wrap, & Punctuation: • • • • • Indent the first line of each paragraph 1/2 inch by using the TAB key on the keyboard. Computers are pre-set to TAB over 1/2 inch. Do not leave extra space between paragraphs. Let the computer WORD WRAP. This means do not hit the ENTER key at the end of the line unless you purposely want to go to the next line. An example would be when you want to begin a new paragraph. There should be only one space after all punctuation (Williams, 12). If your teacher still has a preference for two spaces, follow that preference. The important thing is to be consistent throughout. Use the spell checker and grammar checker to help you proofread, however do not rely on this for 100% of your proofing Use the Show/Hide button to reveal the formatting characters, including the number of spaces between words and sentences. Headers See the box above for Inserting, Viewing, and Editing Headers. Page numbers go in the HEADER, aligned right, following your last name. Be sure you have checked Different First Page from Page Set Up to keep a page number from appearing on page 1. Subheadings Within the Paper: • • • • Use Title Capitalization Rules Leave the subheading at the left margin Subheading should be bold, but can be both bold and italic. Subheading can be either the regular 12 point size or can be 14 point. No larger than 14 pt. No extra spaces before or after the subheading. Footers, Footnotes, & Endnotes MLA Format does not utilize FOOTERS. In other situations where a Footer is required, the process is the same as for a header: VIEW>Header and Footer. To get to the Footer, click on the toggle button in the H & F Toolbar. MLA Format does not utilize Footnotes for citations. MLA Format does not utilize Endnotes for citations. In MLA format, summary citation references are made within the document, with the full citation source information in the Works Cited section. In other situations, this section is sometimes called the Bibliography. It is possible to have sources cited in the Works Cited section that were not utilized for Internal Citations, Footnotes, or Endnotes. Citing Sources Give Credit Where Credit is Due It is important to inform your reader of the sources of your information in a research paper. This is called "citing sources." These are called "citations." Citations are made in two places, and the format is different for each place. The first place is within the document. The second place is on the Works Cited page at the end of the document. It is possible to have sources listed on the Works Cited page that were used in the research, but that were not necessarily quoted in the body of the paper. There are several conventions, also called "format rules," for citing sources and there are several types of quotations. This page shows you how to cite sources within a document for actual quotes, paraphrases, or summaries within a document. These examples have basis in MLA format. While some of the details for setting up research papers in pure MLA format, APA format, or Chicago Style format may differ, the processes for directing the computer remain the same. Follow your teacher's preferences for the individual style elements of the paper. Different types of quotations include: (more information on the different types is available in the Research Manual. Short Quotations Long Quotations Partial Quotations Adding to Quotations The only type of quotation that involves a special computer process is the Long Quotation. Guidelines and formats for Short Quotations, Partial Quotations, and Adding to Quotations can be found on page 9:8 of the Niles North Research Paper Manual. Long Quotations are defined as 4 lines or more (approximately 40 words). One format calls for them to be single spaced and indented an extra inch from both sides. To do this: 1. Make sure the quote starts on a new line by hitting the ENTER (Return) key. 2. Click and drag across the quote to highlight (select) it. 3. Go to FORMAT/Paragraph. Change Line Spacing to Single. 4. With the text still highlighted, click on the small square of the left margin marker as shown by the blue arrow. Drag this margin marker to the right 1 inch. It should look like the picture on the right. 5. With the text still highlighted, click on the triangle in the ruler of the right margin, and drag it to the left one inch. The result should look like the picture on the right. 6. Use the parenthetical citation with the author's name, a comma, and the page number inside parentheses. There is no space after the left and no space before the right parentheses. See pages 9:13 and 10:1 of the Research Manual for more information on proper citations. 7. Because the indentations and single spacing are the signals that this is a quotation, there is no need to use quotation marks. Two or more paragraphs in a long quote: If there are two or more paragraphs in the quotation, set a TAB marker to indent the first line of each paragraph a quarter inch. To do this: 1. Highlight the text that will be affected by this tab. In this case, it will be the entire long quote. 2. Click once in the white part of the ruler, 2 marks to the right of the margin marker. Each mark in the ruler represents 1/8 inch. Two marks, then equal a quarter inch. You can slide this marker left and right along the ruler. Make sure the left part of the tab marker is on the quarter-inch mark. 3. Click to the left of the first line of the first paragraph to place the cursor there, and hit the TAB key. Click to the left of the first line of each additional paragraph to place the cursor there, and hit the TAB key. Alternative Method for Long Quote Format Some teachers use a format that calls for leaving the quote double-spaced. If this format is utilized, the process for beginning the quote on its own line and highlighting the quote to select it are the same as above. Also the same rule applies for indenting the paragraph 1/4 inch when the quote includes multiple paragraphs. The only differences are that the left margin marker is sometimes dragged over 1/2 inch instead of one inch, and the right margin marker remains the same. Format for Citing Sources There are also format rules (conventions) for citing sources within the document as well as on the Works Cited pages. What comes first: Author? Last Name? What if there is no author's name available? What is the correct punctuation? What is underlined? What is italicized? Look on page 9:8 of the Research Paper Manual for additional information for internal documentation formats. Look in the Works Cited section for sample formats to cite various types of media.. Follow your teacher's specifications for long quotes in a research paper. This Web site is only intended to show you how to use the computer to achieve the desired results. Links, Sources, and References This page includes references that support and document this Web site. The links will open in a new window. For instructions on how to set up and format a Works Cited page in a research paper, click here. Note the proper format for books in a Works Cited page is italics, not underscore and italics. On a Web page, however, the books that link to Web sites are also underscored and in blue. BC-OWL Links, "An Overview of MLA (Modern Language Association) Format." Bridgewater College, Bridgewater, VA. DA: October, 2002. ( http://www.bridgewater.edu/WritingCenter/manual/MLAformat.htm) BC-OWL Links, "An Overview of APA (American Psychological Association) Format." Bridgewater College, Bridgewater, VA. DA: June, 2003. (http://www.bridgewater.edu/WritingCenter/manual/APAformat.htm) Beeftink, Christine, and Michael Graham and Heather Ingraham, Research Paper Manual. Niles, IL: Niles North High School, 2001. Gibaldi, Joseph, MLA Handbook for Writers of Research Papers, 5th Edition. New York, NY: Modern Language Association, 1999. Gibaldi, Joseph, MLA Style Manual and Guide to Scholarly Publishing, 2nd Edition. New York, NY: Modern Language Association, 1998. Humanities Department, "A Guide for Writing Research Papers Based on MLA Documentation." Capital Community College, Hartford, CT. DM: June, 2002. (http://webster.commnet.edu/mla/index.shtml) Modern Language Association, "MLA Style, Frequently Asked Questions about MLA Style." LA: 5/18/2000. Copyright, 2002. (http://www.mla.org) Sebranek, Patrick, and Verne Meyer and Dave Kemper. Writer's Inc. Burlington, WI: Great Source Education Group, 2000. The Write Source, Burlington, WI, "Electronic Sources MLA Style", DM: May, 2002. (http://www.thewritesource.com/mla.htm) Strunk Jr., William, E. B. White, Roger Angell, The Elements of Style (4th Edition). Boston, MA: Allyn & Bacon, 2000. Williams, Robin, The PC is Not a Typewriter: A Style Manual for Creating ProfessionalLevel Type on Your Personal Computer.* Berkeley, CA: Peachpit Press, 1992. Williams, Robin, The Mac is Not a Typewriter.* Berkeley, CA: Peachpit Press, 1995. Williams, Robin, The Non-Designers Design Book. Berkeley, CA: Peachpit Press, 1994. Williams, Robin, Beyond the Mac is Not a Typewriter.* Berkeley, CA: Peachpit Press, 1996. *These books were written when there were more differences between word processing programs when working on the Mac or the PC, and before MS Word became the predominant program. The appendices refer to the processes for specific programs, which is why they were published for each platform. The concepts and rules in the body of The Mac is Not a Typewriter and The PC is Not a Typewriter are the same. The concepts and rules in Beyond the Mac is Not a Typewriter also apply to both computer platforms. These books, in fact, were the inspiration for this Web site. Title Page The Title Page can be part of the main document, or it can be a separate document. Since people often do the Title Page last, these instructions will create it as a NEW (separate) document. These examples have basis in MLA format. While some of the details for setting up research papers in pure MLA format, APA format, or Chicago Style format may differ, the processes for directing the computer remain the same. Follow your teacher's preferences for the style elements of the paper. Title Page Set Up 1. Key in 6 extra single-spaced returns (2 - 3 if using double-spacing) to add an extra inch to the top margin. (The formula is: approximately 6 lines equals 1 inch when using a 12 pt. font.) 2. Key in the Title. Use Title Case, capitalizing only the first letter of the important words. Do not use ALL CAPS. 3. Key in enough returns for about 4 more inches of space. (Using the formula, that would be approximately 28 returns.) 4. On separate lines, key in your name, the name of the course, your teacher's name, and the date. The date line should end up approximately 1 to 1-1/2 inches from the bottom of the page. The 1 inch pre-set bottom margin is included in that amount. If any of the lines from the bottom section go to a new page, remove some paces between the title and your name. Word allows you to change case on any selected text. Once you have keyed in the title, you might want to consider 'verifying it' through the program. Highlighted the desired text, then go to FORMAT>Change Case... Click the Title Case button, then OK. This will also correct any capitalization errors. Guidelines, Tips, & Options You can use the same serif font (such as Times) as is in the body of the paper, or you can use a sans serif font (such as Arial) for the title page. You may also be able to use a fancy font as long as it is appropriate to your content and if your instructor allows. A Sans Serif font is on the top line. Change the font size for the title to a larger size and A Serif font is on the bottom line. bold, if desired, and if your teacher allows. The title size can be as large as 36 pt. Try to keep the title on one line. If two lines are necessary, break the title for the second line to coincide with the flow of the phrasing. For the information on the bottom of the title page, do not use a size larger than 18 pt., and keep it smaller than the title. Click the Show/Hide button to show the number of return characters when spacing down from the top and between the title and the information nearer the bottom of the title page. These characters do not print even when they are showing on the screen. Click the Show/Hide button again to hide them. Page Border It is generally permissible, but optional, to add a page border to the Title Page. To do this: 1. Go to FORMAT>Borders and Shading. 2. Click on the Page Border tab. 3. Choose a Style and a Width. There are also some choices under Art. But, it is better, in most cases, to keep your choice simple. 4. If the lines show up on each of the 4 sides as in the sample shown at the right, click OK. Otherwise, you may have to click on one or more sides of the page to apply the border correctly. Experiment with some options to see what you like best. Remember: It is better to keep it simple. Inserting a picture Some instructors allow you to insert a picture on your title page. Others prefer having no picture. If your instructor allows the use of a picture, here is how: 1. Click on the page where you want the picture to go, then go to: 2. INSERT>Picture>Clip Art...: This takes you to the built-in Microsoft clip art gallery. It also takes you to the online Microsoft clip art gallery. OR go to: INSERT>Picture>From File...: Use this option when you have saved a picture from the internet, are using a picture from a CD ROM, or other source outside the Microsoft Word program. It may be necessary to remove some of the return lines to keep the rest of the information at the bottom of the page. Text Wrap Around Pictures Once the picture is inserted into the document, you may need to specify how you want the text to wrap around it. In the case of a title page, text wrap will most likely be Top & Bottom. To do this, click on the picture. 1. Go to FORMAT>PICTURE... 2. Click on Layout. 3. Select Top & Bottom. The Works Cited Page The Works Cited section used to be called the "Bibliography." With so many types of media sources available today, a better description is, "Works Cited." This is the last section of the paper, and your last name with the page number in the Header continue through this section. • • • • • • • Begin the Works Cited on a new page at the end of the paper. To force the computer to start a new page, make sure the cursor is at the end of the body of the paper and go to INSERT>Break. The default will be Page Break. If the computer is not set for Page Break, click on that circle. Leave the computer set to double-spacing. If the teacher's preference is to add an extra 1/2 inch to the top margin using 1 - 2 extra returns at the top as with the Title Page. Center the words, "Works Cited." They can be in bold, if desired. Otherwise, use the same 1-inch top margin as the rest of the paper. Capitalize only the first letter of both words. Do not use all caps for the title. This is called Title Case. Do not put extra space between the title and the body. Indent the second and subsequent lines for a given entry. In this case, it might be easier to hit ENTER at the end of a line, then to TAB in for the second line indention. If you know how to use Margin Markers, let the entries Word Wrap, and use the Hanging Indent process in the program. Go to the program's online HELP, and look for Hanging Indent. For directions on how to organize sources and on how to present sources within the Works Cited section, refer to the Research Paper Manual. Red Hot Tips for Formatting Research Papers on a Computer This page is designed to provide some additional tips and details for formatting research papers. The information here also applies to all word processing documents, publications, and even Web pages. The screen shots here are for MS Word 97 for the PC. However, the concepts apply, and most of the processes are similar to other versions of Word and for word processors on the Macintosh. Some of the conventions on this list are relatively new. Since the introduction of the personal computer in the late '80s, new capabilities have expanded opportunities for formatting. The ready-access people now have to a PC has brought proportional letter spacing to the desktop, with the ability to change styles, sizes, and even fonts. The ease of use has changed the old ways of formatting from the limitations of the typewriter. This is especially true in the rules for spaces following punctuation, underlining, use of italics, and the use of all caps. MLA and other national associations are now also supporting these conventions. The word, 'conventions' means standardized ways of doing things. The most important thing, whether you utilize the new conventions or the old ones, is to be consistent within a document. And, if your teacher has certain preferences, follow those requirements. Go to the "Links, Sources and References" page for this Web site to find some of the documentation and resources that support these tips. The following topics are covered here: Punctuation Capitalization Abbreviations Underlining Spaces around special characters Footnotes vs. Footers Headings vs. Headers Widows and Orphans Fonts Unordered Lists (Bullets) Ordered Lists (Numbering) Title Tips Dashes and hyphens Footnotes vs. Endnotes Show/Hide formatting characters Subheads Formatting Characters Use the SHOW/HIDE button (the ¶ icon) in the Toolbar to show or hide formatting characters that indicate spaces, tabs, and returns. Formatting characters do not print, even if you have this option turned on and they appear on the screen. Using this feature enables you to quickly analyze and troubleshoot formatting issues. Consider using this feature for proofreading the following tips in this section. ¶ = Enter or Return An Arrow = Tab A dot in the center of a line = space Punctuation One space after all punctuation: periods, commas, colons, semi colons, exclamation points, and question marks. No spaces before punctuation. Example: This is correct._This is incorrect . (The underscore is used to indicate the space.) Word allows the user to define punctuation options so the program will auto-correct them. For example, if you want to use one space after a period, and hit the space bar twice out of habit, the computer program will correct it to one. To set this feature, go to TOOLS>Options>Spelling &Grammar>Settings. There are other punctuation and grammar options here. Check them out. Capitalization All caps are more difficult to read. We recognize a word not only by its letters, but by the shape of the whole word. When text is in all caps, every word has the same shape, so we have to go back to reading letter by letter (Williams 196). Do not use all caps for titles, subtitles, or in the body of the paper. Do not underline titles, subtitles, or subheadings in a paper. Use Title Case for titles. Title Case means capitalizing the first letter of each word. If in doubt about which words to capitalize and which ones not to, highlight the title and go to FORMAT>Change Case...Title Case. Let the computer do it, but take note of the result. Spaces around special characters Parentheses and Brackets No spaces between open parentheses or brackets and the first letter. No spaces between the last letter and the close parentheses or bracket. Example: (No space between the left parentheses and the letter N. No space after the last letter or character and the right parentheses.) One space after the closed parentheses. This will have special application on the Works Cited page when needing to correctly format Web site citations. Some situations use these brackets [No space between starting bracket and first letter, and no space between last letter or punctuation and ending bracket.] {No space between starting bracket and first letter, and no space between last letter or punctuation and ending bracket.} <These brackets are often used when quoting all or part of an e-mail before making a reply. The same spacing rules apply.> Apostrophes No spaces before or after an apostrophe unless the apostrophe is at the end of a word. Then, one space as normal between words. Example: Don't put a space between letters and apostrophes unless it is at the end of a word such as, "The Jones' house is up for sale." Quotation Marks • No spaces between an opening double or single quotation mark and the first letter. • No spaces before the last letter and a closing double or single quotation mark. • One space following a closing single or double quotation mark because it will be either at the end of a sentence or at the end of a word. Note the use of one space after a period and the spacing around commas as well as the spacing around the quotes in this example: Albert Einstein once said, "Not everything that can be counted counts, and not everything that counts can be counted." This quote has many applications. Headers vs. Headings A header is the same information that appears on the top of every page. While the actual page number changes following the word , "Page" in a header the similar information appears in the same place on each page. Click here if you want to know how to add a header. Most research paper formats require that the headers be removed from the first page. Click here if you want to know how to do that. A heading appears once on a page. It can be a title heading at the beginning of the paper. Title headings are usually centered. Sometimes the teacher allows them to be in a larger size, such as 18 pt., and bold. Some teachers will allow you to choose a heading font that is appropriate for your content, such as a fancy old English font for a paper on King Henry the VIII. Do not use such a font for the entire paper, though. Use a serif font for the body of the paper. Click on the link to learn more about serif fonts.. A subheading appears once, within the document to introduce a new section. There are several ways to format subheadings. Be consistent throughout the paper in the style you choose. Keep subheads flush left, not centered. subheading 1: A colon followed by one space (when using one space after all punctuation). It can be bold, italic, or both. subheading 2 -- A dash (two hyphens) as shown here. It can be bold, italic, or both. Some people like to use a space before the first and after the second hyphen. If using spaces, use them both places. Be consistent. Click here to learn more about dashes and hyphens. subheading 3 The subheading is on its own line preceding the paragraph it introduces. There are no extra spaces before the subheading. There are no fewer spaces after the subheading. Just use the regular, preset double spacing, as shown in this example. It can be one size larger (such as a 14 pt. subhead on a 12 pt. paper), and it can be bold and/or italic. Footers vs. Footnotes A footer appears at the bottom of every page. It functions similarly to a header. Some people put the page number in the footer, either centered or near the right margin. While the page number changes throughout the document, the positioning of the number, along with the word, "Page" preceding it, appear in the same place and style on each page. Click here to if you need to know how to set up or access a footer. A footnote appears at the bottom of the page where a citation, comment, or explanation is referenced. A small number or symbol above the base line in the text indicates there is a footnote. This number or symbol is called 'superscript'. If there is more than one footnote, they will be numbered or lettered consecutively, with the number or letter in the body matching the number or letter in the footnote list at the bottom of the page. Usually, the numbering or lettering scheme starts over on each new page. MLA and APA formats for research papers do not use footnotes for citations. Citations are made within the body of the paper and are enclosed in parentheses. This is called, "In-Text Parenthetical Citations". Click here to go to the Niles North Research Paper Manual more information about In-Text Parenthetical Citations. So, footnotes in an MLA or APA research paper will only be used to additional information or sources related to the paper but not directly included in the paper. MS Word formats the footnotes and endnotes automatically, including automatic numbering. You have some options in the number format, such as numbers, letters, or roman numerals. Go to INSERT>Footnote..., and follow the prompts. Check out the symbol choices and options. The program will insert the number, and move the cursor to the bottom of the page. All you have to do is key in the information in the appropriate order. The superscript number and type size will be automatic. Footnotes are single spaced, and this is also automatically done. Footnotes vs. Endnotes While footnotes appear at the bottom of the page containing their reference, endnotes appear at the end of the document. In a book, they might appear at the end of the chapter. Or, they could appear at the end of the book. In this case, then, the reference numbers continue consecutively throughout the section. Endnotes at the end of each chapter would begin with the number 1 at the beginning of the next chapter. They would continue numbering consecutively if they are all at the end of the book. Formatting for endnotes is the same as for footnotes. It is only the placement that is different. Endnotes are not the same as a Works Cited page. Endnotes make up the list of citations specifically referenced throughout the paper. The same source might be used more than once. Works Cited is the list of sources used for the paper. Some sources may not necessarily be used as citations for specific references within the body. Endnotes begin on a new page after the end of a research paper. As with a Works Cited Page, all lines on the page are double-spaced. All references listed in Endnotes must appear on the Works Cited page. Fonts Use a serif font, such as a Bookman type, Times, Palatia/Palatino, or Schoolbook type for your paper. Size 12 is standard. There are basically two kinds of fonts used in publishing: Serif and Sans Serif. Serif fonts are more readable for large amounts of text. Books, magazines, and newspapers use serif fonts. Sans Serif fonts, such as Arial, Helvetica, or Avante Garde are more legible for situations such as billboards, spreadsheets, and short bits of text in brochures. For short bursts of text on a Web page, sans serif fonts can be more effective. For longer passages of text, as with the guidelines for print publication, serif fonts can provide more readable results. There are examples of serif and sans serif fonts in this paragraph. Can you spot them? Can you spot the characteristics that make them different? Key in a few words on two lines of a paper. Set one up in a suggested serif font, and the other in a suggested sans serif font. Can you tell the difference? To learn more about fonts, click here. Abbreviations Abbreviations are usually discouraged in a paper. In body text, spell out Street instead of using St. . Avoid words like lbs. for pounds or oz. for ounces. Spell out the names of states. However, if you are going to abbreviate a state, use the correct two capital letter abbreviation, with no spaces and no periods. Illinois is IL and not Ill., ILL., IL. or I.L. Titles, when referring to people, such as Mr. John Smith are appropriate. Note the punctuation and spaces. There may be other cases, such as acronyms, such as EPA for Environmental Protection Agency, are acceptable. Note that there is no punctuation and no spaces. Be sure that your first use of an acronym includes a fully-spelled out reference. Examples note the use of parentheses, spaces, and no punctuation.: Last year, the EPA (Environmental Protection Agency), conducted a study... Last year, the Environmental Protection Agency (EPA), conducted a study... Underlining Underlining is no longer necessary as it was when we only had typewriters. With typewriters, the style was to underling a title and put the title in all caps for emphasis. Emphasis within text was also conveyed using the underline technique. Now that we have computers with word processors, we have other options to convey emphasis and to format titles. We can change the size, make it bold, italicize it, or use a fancy font (called a display font.) Click here to learn more about formatting titles. In the body of the paper, use bold OR italics, rather than underline. Nothing is more redundant than bold and underlined, except for italics and underlined, or bold and italics and underlined. Underline is also appropriate in certain citation styles. Books are almost always still underlined in citations. Check your teacher's citation specifications. Italics Italics are slanted letters like the ones used in the subheadings for this section. Each font has the option for italicized type. Use italics for emphasis or style, such as the bold and italic style used for these subheads. Because of the slant, italicized words crowd the 'turf' of the next letter. So, when selecting a word or phrase to italicize, also select the space following it. Then the space will also be italicized, and the spacing will look better. Do not underline words in italics. See the section on underlining for more information. Widows & Orphans A widow is a very short last line at the end of a paragraph. The guideline is seven characters or less. Rework something in the paragraph, or find a way to delete extra words to avoid widows. A widow is also sometimes referred to when there is a single line of a paragraph on the bottom of the page or columns. Do not leave one line alone at the bottom of the page or column. Go to INSERT>Break and enter a Page Break just prior to that line. The bottom margin on that page will be slightly larger, then, but that is OK. An orphan is the last line of a paragraph at the top of the next column or the next page. Do not leave a single line alone at the top of a column or page. For paragraphs of four lines or more, insert a page break so that there are at least two lines on both pages or columns. For 3-line paragraphs, you may want to do a rewrite to expand the paragraph or combine it with another. Dashes & Hyphens For our purposes, dash is two hyphens. In the desktop publishing world, they call it an em dash, and is actually created with a different set of key strokes. For purposes of a research paper, two hyphens is acceptable. A dash is often used as a substitute for a colon or for parentheses. There are no spaces before, after, or between the dashes. Note that the dash appears at the center of the line of type. The hyphen key is the lower case symbol located next to the 0 on the keyboard. For hyphenated words or for line breaks, there are no spaces before or after the hyphen. Like the dash, the hyphen appears at the center of the line of type. The underscore (SHIFT/hyphen) is at the baseline of the type. When using a hyphen between words to indicate duration such as 9:00 - 5:00, or 5 - 7 days, or June - August, put a space before and after the hyphen. A hyphen can also be used as a bullet point symbol. Unordered Lists (Bullets) Bullet Points are sentences, words, or phrases on lines by themselves that allow a reader to quickly scan the list. They are not sequential steps, so they can be in any order that the author chooses. To create a list of bullet points, key in the first one on a new line. Highlight it and select the toolbar button with the three vertical dots: Bullet points should also be indented. Click on the right arrow button once to indent the bullets. After the first bullet point line is set up, the formatting will follow down the page for the rest when you use the ENTER key. To turn off the bullet points, position the cursor on the new line, then click the bullet icon to turn it off, and the left arrow icon to go back to the original format. Watch capitalization and punctuation of bullet points. Phrases or words will not have punctuation following them. It is optional to capitalize them or not, but be consistent. Sentences will have the appropriate capitalization and punctuation, as usual. Here is what the indented bullets will look like: • bullet point 1 • bullet point 2 • bullet point 3 Note: You can also just key in each bullet on a new line at the left margin, then, select them all at the same time, and click on the bullet point button, followed by the right arrow. Ordered Lists (Numbering) Ordered Lists are sentences, words, or phrases on lines by themselves that allow a reader to easily follow them. They are sequential steps, indicating that they should be done in order. To create an ordered list, key in the first one on a new line. Highlight it and select the toolbar button with the three vertical numbers: Ordered lists should also be indented. Click on the right arrow button once to indent the list. After the first number is set up, the formatting will follow down the page, and the numbers will automatically sequence for the rest when you use the ENTER key. To turn off the listing, position the cursor on the new line, then click on the icon to turn it off, and the left arrow icon to go back to the original format. Watch capitalization and punctuation of the list. Phrases or words will not have punctuation following them. It is optional to capitalize them or not, but be consistent. Sentences will have the appropriate capitalization and punctuation, as usual. Here is what the indented, ordered list will look like: 1. Step 1 2. Step 2 3. Step 3 Note: You can also just key in each bullet on a new line at the left margin, then, select them all at the same time, and click on the numbered button, followed by the right arrow. Title Tips • Center titles, using upper and lower case letters. • Do not use all caps or small caps. They are difficult to read. • Never hyphenate a word in a title. • Break lines sensibly in a multiple-line title. Look at the flow and rhythm of the phrasing, and break the line there, not simply at the end of the full line. • Titles can be bold, one or two sizes larger than the font size in the body, or (with the teacher's permission) a fancy font that represents the topic of the paper. • If using a subtitle with a main title, put the subtitle on a new line in a smaller size than the main title. Checklist for Proper Research Paper Format Print this list and check off each item when you know you have completed it, corrected it, or have otherwise addressed all of the appropriate formatting issues in setting up your Research Paper. Use the Web site at www.niles-hs.k12.il.us/ResearchPaperWebsite/index.htm or go to the Niles North Home Page, click on the Resources link, and How to format a Research Paper to find the details for each of these issues. The site includes more information about each item and how to locate the appropriate menu items on the computer. If you are unsure what some of these items on the check list mean, look on the Web Site for an explanation. Basic page setup for the paper: __ Set margins at 1 inch on all sides. __ Add 1 extra inch on the first page. __ Use double-spacing. __ Indent paragraphs ½ inch. __ No extra blank lines between paragraphs. __ Put your name followed by a space and the page number in the header. __ No header on the first page. Works Cited Page: __ Insert a Page Break to begin on a new page. __ Continue with double-spacing. __ Go to INSERT>Break/Page Break to start the Works Cited on new page. __ Add an extra 1/2 inch to the top margin using 1 - 2 extra returns. Title Page (suggest making a new document): __ Set margins at 2 inches for the top and 1 inch on all other sides. __ Use upper and lower case, called “Title Case.” Do not use all caps. __ Use the same serif font as is in the body of the paper, unless the teacher permits a fancy font that is appropriate to the content. __ Size can be larger than in the body of the paper, and bold, if desired. __ If the title is longer than one line, break the words at a natural break in the phrasing. __ If there is a sub-title, put it in a smaller size than the main title. __ Add about 4 inches of space between the title by hitting the ENTER key. At 6 single-spaced lines per inch, this is about 28 returns with the Enter key. __ The bottom section of the page includes, in this order: Your Name, Course Name, Teacher, Date. __ __ __ __ __ __ __ __ __ __ Set the computer to number the pages automatically. Use a serif font, size 12. Format long quotes as specified by the teacher. Single-spaced, indented from both sides or double-spaced, but indented from left side. Use proper internal citation formats to cite sources within the paper. Center the words, "Works Cited". They can be in bold, if desired. Use upper and lower case, not all caps. Do not put extra space between the title and the body. Indent the second and subsequent lines for each entry. The Date line should be between 1 and 1 ½ inches from the bottom of the page. Add or delete returns as necessary. If adding a picture and a page border is permitted, see the Web Site for instructions and guidelines