WHY DO WE TRAIN?

NTrain Issue 2013
WHY DO WE TRAIN?
The United States Coast Guard Auxiliary is Semper Paratus(Always Ready). The
U.S. Coast Guard Auxiliary’s goals and strategies are to ensure the public has a
safe, secure, and enjoyable recreational boating experience by implementing
programs that minimize the loss of life, personal injury, and property damage
while cooperating with environmental and national security efforts.
Inside The NTrain Edition of
the PILOTHOUSE
DIRAUX: Working Smarter, Not Harder 2
DCO: Things Are Happening3
DDC-Prevention: What’s New
4
From POMS to OM (Order Management) 6
DDC-Logistics News: Did You Know
9
DCAPT East: Planning, A New Season
10
DCAPT South: Essentials of Servant
Leadership DDC-Logistics: Why Diversity
Invitation to Spring Dtrain,
Clarksville, Indiana
Spring DTrain Training Classes Offered
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Our Deadline for the Spring-Summer Issue is: 24 April, 2013
U.S. COAST GUARD
Commandant
Commander Eighth District
Chief Director of the Auxiliary
Director Of Auxiliary
Operations Training Officer
Storekeeper
Auxiliary Affairs Specialist
ADM Robert Papp
RADM Roy A. Nash
CAPT David J. Rokes
CDR Juliet Hudson
CWO3 Philip Pinto SK2 Nathan Giles
Robin Randle-Brown
OFFICERS
DCO
COMO Joseph W. “Bill” McGonigal
DCOS
George “Rick” Schal
DCAPT- E
Donald J. Metz, II
DCAPT- S
Randy Ventress
DCAPT- W
Jimmie L. Hufnagel
IPDCO
COMO Richard A. Washburn
Pres, Past Commander’s Assn.
Chris M. Whitacre
STAFF
Commodore’s Staff
D-AA
D-AD
DSO-DV
DDC-GA
DSO-FN
DSO-LP
Auxiliary Sector Coordinator
COMO Gordon W. Scholz
Geralyn N. McKee
Stephen E. McLain
John P. Whelan
Mark W. Dever
Keith D. Blosser
John R. Ellis III
David F. Stroup
Gregg L. McKee
Mark A. LaPenna
Randy J. Hawkins
Kevin Gallagher
Jay G. McDonald
Chris M. Whitacre
DDC - Response
DSO-NS
DSO-AV
DSO-CM
DSO-DFSO
DSO-OP
QE Coordinator
Robert O. Bruce
William T. Siler
C. Duncan Wilkinson
Michael P. Heid
John E. Kleymeyer
Doris J. Armour
William G. Husfield
DDC - Prevention
DSO-MS
DSO-MT
DSO-PA
DSO-PE
DSO-PV
DSO-VE
Gerlinde Higginbotham
Nancy A. Reece
DeAnne C. Rodenburg
Mary A. Ward
Thom McQueen
Eric Piper
Roseanne R. DeRamus
DDC - Logistics
DSO-CS
DSO-IS
DSO-MA
DSO-PB
DSO-HR
DSO-SR
DIVISIONS
DCDR
1. Ray Nunweiler Jr.
2. Mattew Morris
4. Rick Goranflo
5. Mort L. Mullins
6. Loren S. Gannon, Jr.
7. Robert Davis
8. William G. Husfield
11.Jack Woods
12.Albert J. Vance II
16.Donald C. Moak
18.Jeffrey A. Tinklepaugh
24.DeAnne C. Rodenburg
VCDR
Chris Dowless
John Gorell
William E. Seymer
Matthew L. Meyer
Burl Shulaw
Norman Arbes
Alan E. Wade
James C. Williamson
David C. Roberts
David L. Maul
Eric Piper
Joseph F. Kleri
CDR Juliet Hudson
DIRAUX
Focus on Recreational Boating
There were several changes in how N-Train was run this
year. To use an old cliché, the Auxiliary National Staff is trying
to “work smarter, not harder.” Changes are afoot to reduce
costs while improving services to the membership. As with
all change, some things are bound to be difficult and other
things may not work. The key to change is focusing on what
direction we want to go and making an effort to reach that end.
From the active duty side, we are adapting to evertightening budgets and a directive from the Office of
Management and Budget (White House) requiring a 14%
travel-specific expenditure cut for the Coast Guard in fiscal
year 2013. My office is required to reduce travel expenses
this year by more than $19,000. The travel restrictions will
remain in effect through fiscal year 2016. As of now, SAMA
remains unaffected. The cuts will not decrease my presence
in the field or that of CWO3 Pinto or reduce the provision
of necessary personal protective equipment to Auxiliarists.
As the Commandant said at N-Train, “the Coast Guard
will do less with less” rather than trying to continue to do
more with less. This presents challenges and opportunities
for the Auxiliary. The challenges include reduced funding at
local and national levels. The number of available C-Schools
was cut this year. Funding for Auxiliarists to attend meetings,
training and conferences will be scrutinized. There are also
opportunities for the Auxiliary. As the active duty Coast
Guard scales back, the great work of the Auxiliary will come
to the fore. The Auxiliary can also reform itself into a more
modern and effective version of itself by embracing technology
and seeking out alternative ways of getting the job done.
On a different note, there are process changes in how
Auxiliary investigations are processed by the Security Center
Continued on Page 3
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NTrain Issue
DIRAUX Continued from Page 3
COMO William McGonigal
District Commodore
Things are Happening
I’m pleased to report the end of the Mayan Calendar
did not mean the end of the world. Instead, we started
a whole new era. Same thing with our Auxiliary
District. New EXCOM, new Board, and new staff. I
am honored to be your Commodore as we begin our
new journey for the next several thousand years.
The concern for a major calamity did have some
positive effects. Many more of us have become
“preppers,” which is a good thing. Some of our
members are preparing emergency kits for unexpected
events. Our new Chief of Staff, Rick Schal, is working
with the Divisions to improve our preparedness
planning. In addition, we are rolling out a Districtwide conferencing system. This will allow leaders in
affected areas to rapidly communicate with surrounding
divisions, staff officers, and District leadership. You
can find out more at the upcoming D-Train!
What are you doing for the new year? Did you make
any resolutions? Perhaps a good resolution would be to
attend your next Flotilla meeting, or Division
Meeting. Things are happening.
Don’t get left out!
(SECCEN). SECCEN has worked hard to clear their
backlog of investigations and waiting times for new
members is back to a few months. There is a new
enrollment form (available on our website). I’m
awaiting further guidance about Auxiliary membership
eligibility extending to legal immigrants. The most
important item for new members is that the AUXMAN
3.A.4.e is now being strictly enforced. Any applicant
who does not submit the required information about
convictions with their applications may be subject to a
swift disenrollment. I strongly recommend that anyone
who has a criminal history without a conviction should
supply amplifying information with the application
package to prevent it being sent back to my office with
an unfavorable determination. All communication
between Auxiliarists and SECCEN will go through the
DIRAUX office. Any questions about these changes
should be routed through the HR chain.
“The pessimist complains about the wind; the
optimist expects it to change; the realist adjusts the
sails.”
William Arthur Ward
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NTrain Issue
Robert (Bob) Bruce
DDC-Prevention
Gregg McKee, DSO-NS and I attended a series
of Prevention presentations at N-Train in St. Louis in
January. Our collective news from N-Train follows:
Public Education
Focus is back to basics, focusing on our real
objectives will continue with our in-class education
but also will develop online PE courses. The PE
Department is working on an Instructor Enhancement
Program. Notice of these courses taught should
be sent to your state BLA through your state SLO.
Public Affairs
PA is the interface between the Auxiliary and the
Public. All PA Officers should have completed at
least PA-I training. PA Officers should know CG
and Auxiliary PA policy regarding basic journalism,
photography, and news formats. Auxiliary PA officers
have the same responsibility as active duty PA Officers.
Imagery is a hot topic right now. Please review
ALCOAST 114/09 regarding photo and video editing.
You may edit photos by cropping but you must not
obscure anything unless it is approved by the National
PA Department. You may white balance or make
slight quality improvements to photos and videos.
You may not add or remove anything. You may
not change the color except through white balance.
If you take any pictures of children under 18 years
old you must have a signed parental consent form
(available on the Auxiliary National PA website).
The form must be maintained for two years. Since
we are a national organization, the most restrictive
privacy laws in the US apply to all printed, video
and web materials. In addition to child photography
there are implications concerning the expectations
of privacy and private versus public property.
All photos must have the proper VIRIN/Vision ID
and Captions as per CG rules. A VIRIN is a numerical
filename system where the first six numbers are the
year, month and day. For example, 050622 is June 22,
2005. These numbers are followed by a dash “-“ and
then the service indicator letter “G”. Next are the last
four numbers from the photographer’s member
identification number and the first letter of the
photographer’s last name; this is followed by a dash
and then the photographer’s daily sequence number.
061114-G-0000B-500.jpg (digital)
If you have Adobe PhotoShop or some other
editing program that supports metadata, fill in the
information for each picture as completely as possible.
Additional information on Coast Guard Visual
Imagery is in chapter 5 of the USCG Public Affairs
Manual. Be very careful of using materials created
by others. This includes videos and photos you
find online. You may be violating a copy write.
To avoid any possible legal problems you should
contact the “A” department for assistance in
getting legal permission to use the video or photo.
This is a very serious legal area. For that reason
it is being stressed that no one should be a PA
officer without at least completing PA Specialist I
training. The AUX-12 C School provides a good
introduction. If nothing else, each auxiliarist
involved in PA should read the PA manual.
Goto http://www.training.auxpa.org/ for additional
training information and otheruseful PAinformation.
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NTrain Issue
Member Training
AUXLMS is now live. All mandated training
courses except Civil Rights Awareness are
online. ICS-210 is now online. Gold-side course
catalogs and materials are also currently available.
The new member course and exam is online.
T Department is currently conducting webinars
Tuesday and Thursday nights. Subjects include
AUXOP course, SCE, TCT, and TCO. There was
a good discussion of Mentoring and how to do it
effectively. A mentoring section will be added to
the training site. For now you can look at the USCG
Mentoring Program at uscg.mil/leadership/mentoring.
It is crucial to utilize mentors to help retain new and
curent members. Retention is a important goal this year.
Vessel Examinations and Program Visitations
The Coast Guard Office of Boating Safety is the
authority on all topics in this area. See uscgboating.org.
The National V Department is our link to OBS.
New manuals for both PV and VSC are in the works
and is under review by OBS. Looks for manuals
in the spring of 2014. Current errata are at http://
vdept.cgaux.org/JobAidFiles/Vessel_Safety_Check_
Manual_Errata.pdf
We should be using the OPFAC addendum when
inspecting operational facilities. See http://vdept.
cgaux.org/JobAidFiles/Facilities-Inspections.pdf.
and also http://vdept.cgaux.org/JobAidFiles/FacilityInspection-Worksheet.pdf .
BoatUS, our new partner to underwrite the cost
of VSC decals. West Marine is still offering a 10%
discount for boaters receiving a VSC. National is
also working on a MOA for the United States Power
Squadrons to perform PVs. United Safe Boating
Institute is working on a program to record the reasons
why boats fail a VSC. There is a pilot study in five
states but we can enter data now if we wish. Expect
a program roll-out in 2014. See http://www.usbi.org/
vsc.php.
There is a pilot program to train auxiliarists to
do boat factory visits. There is also a program under
way to take over the Coast Guard efforts in recording
PFD wear rates.
VSC decals: after receiving your initial allotment,
you must report 50% in the system before you
will be allowed to order any additional decals.
If you have questions in the VSC or PV area
look at the V Department website. It contains
Q&A sections and a link to a national help desk.
Navigation Systems
Aton and Paton are at the request of active duty.
Auxiliarists with AV qualification are grandfathered
and do not need to complete the PQS. However,
they are strongly urged to work through the PQS
requirements. Auxiliarists wishing to become AV
must complete the PQS. Nothing may be waived.
Remember to checkout the The USCG Auxiliary’s Prevention Website.
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News from The Response Directorate
The Coast Guard Auxiliary is switching from POMS to the OM (Order Management) system by
01APR2013. It is a Web-based software module that allows for the creation, authorization and reimbursement
of patrol orders and management of budget allocations at the Sector and District level for Auxiliarist and
crew, who provide support to the USCG. The OM user base is estimated at 5,500 users with approximately
25 concurrent users at any one time. This software will automate and streamline the entire Auxiliary patrol
order/claims process, from the time an Auxiliarists requests orders until they receive their reimbursement.
OM will eplaces manual (paper-based) claims processes that were labor intensive, time consuming and
error prone. It will also provide report capabilities to assist Auxiliary leaders and USCG managers in ensuring
the effective and efficient use of Auxiliary resources. OM is linked to AUXDATA . When you enter your patrol
information and finalize your patrol the information is automatically sent into the data base. This alone will
eliminate duplication errors.
OM has increased security with the ability to create, read, update, and delete data in the centralized system
based on the user’s role and position. You will create a user identification (ID) and passwords; this ID will indicate the
allowable permission level a user has and prevent users from performing any actions in the OM beyond the scope of
your level. As a whole the USCG has migrated to a Web-based environment using the USCG Standard Workstation
III (SWIII). OM, which is a Solaris-Oracle Internet Explorer (IE) module, is web-based and runs on any workstation
or laptop which supports the Microsoft (MS) IE Web browsers, IE7 and above, which includes all SWIII computers.
The program will run on Internet Explorer 7 and Firefox the best. The program does not work well on
Safari. No more paper filing for reimbursement, the system is set up to distribute the information to the financial
authorization personnel who will them be able to look over and approve, send it back for further information
or correction or disapprove if necessary. Your signature will be linked to your password. The system is up and
running in several districts now. This action is being taken to insure quality assurance for the program. As each
district begins usage the help desk personnel are receiving information on what is working and what is not.
As with all new programs; issues good and bad occur, this is why the developers started using
the system live in just a few districts. To be able to gather information and make changes in a short
period of time is making the program work best. The goal is to have everyone on the system by the first
of April this year 2013. The better news is the system is up and running for you to practice/train RIGHT
NOW. Everyone on POMS is strongly encouraged to get logged on and start using it in training mode.
So with this in mind let’s get started; Use the link http://ordermgmt-train.uscg.gov/ . The unauthorized
access warning appears, 1.Click the OK button on the bottom of the warning. 2. Will be for you to get your
user name and password. 3. The screen will then take you to the access to Order Management screen. 4. Click
on the Reset tool. So click on the Forgot Password link, I did this and had a return email within 5 minutes with
a user name and password.
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NTrain Issue
The personnel at the help desk AUXDATA Order Management - (for testing only) access link. This will
be your first time to login so you will need to get your user name. When a new account is added to a location,
the user will receive an automated e-mail message with their new user name. Upon receipt of the e-mail message
the user will use the password Reset tool. So click on the Forgot Password link, I did this and had a return email
within 5 minutes with a user name and password. The personnel at the help desk are working hard to make this
as easy as possible. This is why they want everyone to get registered with the system and train.
5. The login screen will appear enter your use name and password.
One of the glitches that are occurring is the Forgot Password link - you may need to click on it several
times or scroll down to the Help Desk direct link and let them know you are having difficulties. First Time in the
system you will be asked to enter you Member ID number and Username in the appropriate fields.
An account will be locked after three failed logon attempts. The user should contact their OIA or OSCDG-AUXDATA Helpdesk e-mail distribution group to have their account unlocked or wait 1 hour for the account
to automatically unlock. User passwords must be changed every 45 days. After 45 days of inactivity, the user
account will be locked. After 365 days of inactivity, the user account will be dropped (expired). If a user’s account
is locked or expired, the user will be notified at logon with an alert message. If this occurs, the user should contact
their OIA or OSC-DG-AUXDATA helpdesk for assistance. The user ID of a first time user will be their first initial
followed by his or her last name. Once you have your User Name and Password you are in. Start training.
If a user has multiple available locations, the location selection screen appears and you will need to select
one to enter. This applies to air stations or members who patrol in multiple areas during the year, for instance in
Kentucky for the summer and Florida for the winter. The home page will now appear, you will see the main menu
navigational tool bar, click on any of the options listed.
Continued on Page 8
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Continued from Page 7
For instance: The HOME button allows users to view daily, weekly, and monthly calendars through
respective tables on the home paged, the calendar allows users to filter by Patrol Requests, Patrol Orders, and
Cancelled Patrol Orders. The calendar is color-coded to display where your order status is such as Requested,
Approved, Completed, etc.
The REPORTS button allows users to view Patrol Status and Member Activity Reports. Additionally,
the Order Issuing Authorities (OIAs) may view reports based on their locations, District level officers may
view reports at the district level and below. The National level officers may view all reports. This is going to
disseminate information instantly in real time to everyone from National down.
The SEARCH will button allow users to search for user by member number, member name, member’s
electronic mail (e-mail) address, facility registration, member qualifications, and locations. So imagine boat
crew is needed for high water in Alabama, the National staff can do a search for available Coxswain, Crew and
Facilities, instantly they will know who is available, how many and contact information to start the process to
answer a need.
The MY ACCOUNT button allows you enter your information, change your password and other personal
items. The USER ADMIN PERMISSIONS can add or delete specific permissions for individual users. Clicking
on an existing user will show the user’s current permissions, such as: Requesting Patrol Orders, Requesting
Open Orders, Search Members, Search Facilities, Allocate District Funds Run Locations Reports and many more
options. Side buttons are the Request Orders, the calendar (make sure you pay attention to dates, the week begins
on Monday not Sunday) and then the status buttons. The training mode allows you to fill out patrol orders, fill
in your facility information and all other information needed to request orders; patrol type, patrol time, patrol
area, Coxswain, Operator, facility name. This system will allow you to search for members if you need to know
the operators name or the coxswain’s name. For a name search, do NOT enter both first and last name - if you
do, search will return no results. Now all you do is click submit. No more tabs, no more slow waiting periods,
this program is so easy. Just begin filling out orders. Once you submit a training order you will receive an email
directing you to a link that will approve the training order. You will be able to track your training orders on the
calendar, just as if the program was running live.
Now you can train on completing a Patrol Order. Find your order on the calendar, click on it and the
Complete Patrol Order Screen will appear. Enter the information within the Facility Data and or Automobile data
sections on the right side of the form, as appropriate. Now complete the expenses section. Now for a new step,
we will have to get used to taking pictures of receipts. The program can accept jpg, png, or gif formats. The file
should be less than 250 KB (kilobyte) and the resolution should be as close to 600 x 600 as possible. The receipts
will then be uploaded to the Web. (There are instructions with every step) . Once you have completed your patrol
you will need to sign it, this will be accomplished by using your password. Then click submit. No more mailing,
just submit. You will be able to choose if the reimbursement goes to the operator or the coxswain on the form.
When the system goes live in our district an email will be sent to the OIA. District 8 Eastern is ahead
of the curve on this, our OTO Phil Pinto has been aware of the change, he is taking care of everything needed
for your OIA. When you place your test orders they will be emailed to your OIA, make that person aware of the
training/test email. This person or persons will have to approve your order just as if you were going on patrol.
Communicate with them so everyone can train. As of today we do not know when 8 Eastern will go live, during
the workshop that I attended assurances were made that ample notice would be given. The date, when we are
given it, will be a drop dead date, so it is very important that you keep in touch with your DSO, SO, FSO-OP’s
personnel. Submitted by: Geri McKee, D-AD
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News from The Logistics Directorate
Did You Know?
The 7028 is now a Webform!
Yes, The 7028 is now available as a webform. There is a built in
portal for Member data input in AuxDirectory (aka AuxOfficer). The
“White” and “Yellow Pages” of the Auxiliary. The AuxOfficer is our
directory of all members and units. It contains contact information,
member competencies, offices, and skills. The goal is out members in
touch with one another. It can be used by members as well the USCG.
You can access AuxOfficer by going to: www.auxofficer.cgaux.org.
If you just want to change your member information access the
7028 webform by going to: webforms.cgaux.org/forms/7028. Once
you complete the changes and click the submit button, it instantly
updates AuxDirectory and emails notice of change to your FSO-IS.
Part of the 7028 now contains a Skills Bank. The plan is to use
this database for emergency response by the both Auxiliary and The
Coast Guard. All of us have special skills and specific qualifications
that can be used at any given time or for any given emergency. By
completing this section targeted email broadcast can be performed to
assign the best people for the best job. Take a minute to take a look
at it and complete it as soon as possible. Go to: auxofficer.cgaux.org/
skills_bank.
The 7029 is now a Webform!
You can record your 99 member hours for the month(Administrative
hours), miles driven, and expenses. It is vital we record our non
mission hours. We are volunteers and the United States Coast Guard
really needs to know how many hours we accrue. Once you submit
the completed form it emails data to your FSO-IS. Eighty-Six percent
of members report hours but we need one hundred percent of the
members reporting their 99 hours. Find the form at: webforms.cgaux.
org/forms/7029.
Semper Paratus
“Alreadys Ready”
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NTrain Issue
Donald J. Metz, II
DCAPT - East
Planning for the New Season
With the start of every year we get overloaded on goals and objectives set by us and others for the new boating
season. With new member recruitment, member retention, training, public affairs and instruction, it can just make
your head spin. Before you grab an anchor and dive overboard, let’s look at what your mission should be. At the
Change of Watches I have attended this year I was asked for guidance and what should we be doing? My answer
is simple: our mission is Recreational Boating Safety. I refer everyone to the Recreational Boating Statistics
for 2011. In every part of our AOR, accidents and fatalities are rising with fewer registered vessels. This trend
must decline. This is our mission, and we own it. Admiral Papp has stated that RBS missions are his number
one priority. From the sector on down, the message is heard loud and clear. This should be our main focus; our
mission is that the 2013 trend starts declining. How do we accomplish this? This goal can be met with a presence
in the public and on the water.
We have saved countless lives by performing RBS Missions; just think of where the accidents and death
counts would be if we were not teaching boating class, doing program visits, conducting vessel exams, and doing
patrols. So that is your start. Plan your calendar year now by scheduling your RBS missions throughout the
season. When you plan an active schedule, members will not become stale. By appearing in the public sector
on a more active schedule, the public will become interested in your Flotilla and will want information on how
to join. Training will be necessitated by need of more members wanting to do missions. So you see where this
is heading? You should be thinking well outside the box this year in planning public affairs events. Try venues
that are not routinely used. Have your examiners explore different areas to contact new customers. If you are
located near a Coast Guard Unit have your liaison meet with them and discuss the possibility of joint public
affairs missions. Discuss your areas of involvement with the unit and what activities they would like to see for
the coming year. Seek out and request advice from your State Liaison Officer and District Officers for ideas and
suggestions on what others are doing.
Most of all don’t get caught in the trap that we need to get new members and then spend most of your quality
time thinking about how to recruit them. Stay active in the public eye this year and the rest will take care of itself.
Remember, we will be judged by the results of the Recreational Boating Statistics for 2013. I know we are all up
for the challenge. Thank you for all that you do, and let’s give it our maximum effort in carrying out this mission
that we have been given.
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NTrain Issue
Randy Ventress
District Captain- South
In January, Jimmy Hufnagel, Don Metz, and I, along with District Captains from all over the United
States attended the The National Training Meeting (N-TRAIN) in St. Louis. We were afforded the opportunity
to increase our knowledge-base by attending the Auxiliary Mid-Level Officer Course (AMLOC). I am still
amazed at how much information we were given from our instructors in a twenty hour course. Subjects covered
were: District Captain duties, Leadership competencies, Core Values, Protocol, and Conflict Management.
One subject covered that I would like to share with you our readers are the Ten Principles of ServantLeadership, quoted from Robert Greenleaf’s “Essentials of Servant Leadership”. He states: “Try to lead with the
heart of a servant.” This statement covers the subject very well. But what are the principals:
Listening: A Servant- Leader must listen to seek and identify the will of the group.
Empathy: Servant- Leaders must strive to understand and empathize with others.
Healing: Learning to heal is a powerful force for transformation and integration.
Awareness: General awareness, and especially self-awareness, strengthens the Servant- Leader.
Persuasion: Servant- Leaders rely on persuasion, rather than positional authority in making decisions.
Conceptualization: Conceptualizing perspective means that one must think beyond day to day realities.
Foresight: This characteristic enables Servant-Leaders to understand lessons from the past.
Stewardship: Robert Greenleaf’s view of all trustees holding the trust of their institution for the good of all.
Commitment to Growth of People: People have an intrinsic value beyond their tangible contributions as
workers.
Building Community: Servant-Leaders seek to identify a means for building community among those that
work in the community (organization).
Even in the abbreviated version presented here, the impact of these ten Principles can be seen. “A person
cannot truly lead unless he or she has learned to be a follower” Unknown Author. I highly recommend this course
for anyone that may have the opportunity to attend it.
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NTrain Issue
WHY DIVERSITY
(reprinted from the USCGA National Diversity Website)
Diversity is about acknowledging differences and adapting practices to create an inclusive environment
in which skills, perspectives and backgrounds are valued.
Diversity is about understanding the individual differences in the people with whom we serve. These
differences arise from a broad range of backgrounds and lifestyles, and we must recognize the value of using
those different perspectives, ideas and ways of working to enhance the quality and outcomes of our mission.
Our diversity is shaped and informed by a variety of characteristics including age, ethnicity, gender,
disability, language, religious beliefs, life stages, education, career responsibilities, sexual orientation, personality
and marital status. Membership diversity builds on the traditional principles of equal opportunity, ensuring that
all members have access to opportunities and mission assignments.
The responsibility for ensuring the successful implementation of any diversity program depends upon
the contributions of all members. Elected flotilla and division leaders, along with their appointed staff, should
implement strategies specific to the needs of the local unit however, such strategies must be consistent with the
requirements set forth in the NACO’s Strategic Plan and Diversity Policy.
The following diversity statement has been promulgated by the National Commodore and is posted
on COMO Mallison’s official web site:
“It is the policy of the United States Coast Guard Auxiliary to ensure that all citizens, regardless of race,
gender, color, national origin, sexual orientation, age, religion, or physical or mental disability have an equal
opportunity to become a member of this organization. People from a wide variety of backgrounds and interests
are welcome and encouraged to join the Auxiliary to work side by side with us as we serve the boating public.
The fundamental action imperative of diversity is to create an environment, which fosters an appreciation of the
values, skills, and abilities of each individual member. Members are responsible to each other for promoting an
inclusive atmosphere of acceptance and respect, for demonstrating a commitment to fair and equal opportunity,
and for moving beyond simple tolerance to embracing and celebrating our different backgrounds. We are
committed to enjoying a diverse and inclusive membership. We all understand that diversity is not a problem to
be solved, but that it is an asset to be developed.”
NACO Three Star Award for Diversity Excellence
The NACO Three Star Award for Excellence in Diversity is an annual award intended to recognize
Flotillas and Divisions for distinction in managing and valuing diversity. Units recommended to receive the
NACO Three Star Award of Excellence for Diversity Management must complete a minimum of four action
items in each goal category listed below:
Goal #1 – Create a Positive Environment
1. Appoint a Flotilla Diversity advisor.
2. Publish at least one article on diversity awareness in the flotilla newsletter per year.
3. Conduct one in-Flotilla diversity member training session per year. (Training materials are available on the
Diversity Website or see your District Diversity Staff Officer)
4. Target all local neighborhoods and cultures in the community of the Flotilla in the Flotilla recruiting action
plan.
5. Document a minimum of six meetings per year attended by 50% of the Flotilla membership.
6. FC and/or VFC must have attended leadership training at the District or National level as per AUXDATA.
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Goal #2 – Value all Members
1. Document informal awards and recognition programs and specify the actions taken for a positive reinforcement
of member actions and behavior.
2. List a minimum of two routine communications with all members, i.e.: regularly scheduled newsletter, calling
crew, or telephone tree for phone messages, Flotilla meeting notes staff, staff meetings with notes distributed.
3. Conduct exit interviews for all members leaving the Auxiliary and forward to the DSO-PS via the SO-PS.
4. Maintain 90% of members each year – less than a 10% member Disenrollment or retirement each year.
5. Show 65% of members are involved in Auxiliary activities according to AUXDATA.
6. List a minimum of four fellowship activities sponsored by the Flotilla throughout the year for all members and
their families and friends.
Goal #3 - Promote Individual Success
1. Assign a formal mentor to each new member for his/her first year of membership.
2. Utilize the Mentor Involvement Plan to help new members plan their involvement and training.
3. Provide written goals and expectations for all Flotilla staff and committee positions to all members at the
beginning of the year.
4. Provide all Staff Officers with specific written job descriptions upon appointment. (check Aux. Manual)
5. Establish a Flotilla –mentoring program for potential Staff Officers.
6. Provide adequate access to meetings for members and potential members with disabilities.
GOAL #4 - Carry out Diverse Outreach Activities in the Community
1. Flotilla and or Divisions that have intent to achieve this award must expand their outreach to the underrepresented
populations in the community where they exist.
2. The applicant must show through data, portfolio, or some other means that it has completed not less than three
outreach recruitment activities/events that have taken the membership into a diverse area of their AOR.
3. The outreach activity should be used to reinforce what has been learned in a diversity training to optimize and
sustain a culturally competent organization.
4. Sustain an inclusive organization through actions such as a booth at a cultural event, share the Auxiliary
experience in a unique way, share what has been learned.
5. Develop leaders, strengthen relationships, and enhance trust within the diverse community in the Flotilla AOR.
6. The organization does not just do something new but builds capacity for ongoing change in the thinking of the
organization, strategies, and structure internally and externally.
How to apply for the Award:
Flotilla Commanders are encouraged to complete the diversity application by identifying that all task have been
completed. The District Diversity Staff Officer should forward all recommendations to the Branch Chief-DV.
There is no limit to the number of Flotillas or Divisions that a District may recommend to receive this award.
Chain of Approval: Flotilla Commanders should follow the Chain of Leadership (FC to District Diversity Staff
Officers to DCO) to submit their application. The District Diversity Staff Officer should review the documentation
to ensure accuracy and forward it to the Branch Chief -DV for review and approval.
awards Staff Officer.
2013 National USCGA Diversity Staff: Kenneth Stanley BC-DAE and Pamela Huck, BC-DAW
DIVERSITY WEB SITE LINK: http://ddept.wow.uscgaux.info
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DTrain Issue
Join US for
U.S. Coast Guard Auxiliary
Spring D-Train Registration Form
21 March — 23 March, 2013
Holiday Inn Lakeview,
Clarksville, IN 47129
Friday Night- Derby Dinner Playhouse
$ 37.00 Little Shop of Horrors
A musical about a floral shop assistant who raises an exotic plant with a mysterious
craving for fresh blood. Soon his plant grows into an ill-tempered, R&B-singing
carnivore who offers him fame in exchange for feeding his growing appetite. Featuring
early 1960’s rock n” roll, doo-wop. and Motown music. Book & Lyrics by Howard
Ashman and Music by Alan Menken. Based on the film by Roger Corman.
Saturday Night Commodore’s Banquet$ 34.00 Commodore’s Banquet Menu
One Plate choice with Steak and Chicken, green beans, Parsley New potatoes,
Rolls and butter, Chocolate layer cake, Coffee, Tea and a Cash Bar will be available.
Vegetarian Platter Available on Request
Uniforms:
Thursday evening: Civilian Attire; Friday General Session: Tropical Blue, Blue
Blazer outfit or Civilian Attire; Friday Fun Night: Civilian Attire; Saturday Training:
Tropical Blue or ODU.
Saturday night Commodores’ Banquet: Preferred uniform is - Dinner Dress Blue.
Also acceptable are Dinner Dress Blue Jacket, Tropical Blue or appropriate civilian
attire. NO ODU’S PLEASE.
Contact your Flotilla Commander for information on late registration.
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NTrain Issue
Duncan Wilkinson, DSO-MT
DTrain Training Schedule
ICS 210 will be presented by John Ellis for the last time at DTRAIN. This certification is required for
Coxswain, PWO, and the MS program. The session is four hours. Preregistration: [email protected].
Walk-ins accepted.
A four hour VHF Marine Radio training session will be presented by the DSO-CM. There will be a
classroom review of proper radio procedures as defined in the Boat Crew Seamanship Manual (Chapter
11), the TCO PQS process, and AUXCOM study material. A real time practice session will conclude the
session. You may bring your handheld radios, but they SHALL NOT BE USED in the transmit mode.
Instructor Development is a way for members to advance in the process of being a certified Instructor. We
have never tried this, but we know this eight hour session will work. The first two hours will be classroom review
of the study material open to all. The next two hours will be instructor candidates IDC-PQS, Appendix B, signoffs
for those who have passed the online Instructor Development Course exam (This open book exam should be
completed at the start of the process as it is not designed to be a final exam). In the afternoon eight will be able to
complete “Certification for Instructor, Part III, 10 to 30 minute Training Event” except the time limit is not more
than 15 minutes. Those making the training presentation must have all tasks signed off in their IDC-PQS book
including “Certification for Instructor, Part I, Completion of Test”. The training subject will be selected in advance
from twenty topics prepared by Management and Leadership. Advance registration for the Instructor PQS signoff
and/or for the eight presenters must be sent [email protected]. Walk-ins accepted if open seats available.
Eight hour TCT will also be presented at Dtrain. All sessions must be attended to get credit. Preregistration:
[email protected]. Walk-ins accepted.
Leadership Training Workshop, will be four hours and will be presented by Michael Brzezicki, Div 11,
LAMS instructor and National Branch Chief. The material will be from the CG Team Leader/Facilitator Courses.
New Member Academy (four hours) for members of less than two years, but open to all. This is not FLC or
our FCA material downsized, but a bottoms up new development presentation.
A four hour Boat Crew Academy for those entering the boat crew program. ICS 100 & 700 must be
completed and a mentor appointed by their FC. The OTO, Phil Pinto, will conduct training, but No Sign
offs will be offered. Members may bring their AUXILIARY BOAT CREW QUALIFICATION GUIDE,
VOLUME I: CREW MEMBER, COMDTINST M16794.52A with their name and member number
at the top of Appendix B pages and all numbered tasks. This will be off site at the Sector Boat House,
Left Descending Bank, Ohio River (10+ minutes away). The ODU uniform advised, but not required.
A four hour Coxswain Academy for those advancing from crew to coxswain. ICS 200, 800, the online
Operations exam must be completed, and a mentor appointed by their FC. NAVRULS completion is not required,
but is highly recommended. The OTO, Phil Pinto, will conduct training, but No Sign offs will be offered.
Members may bring their AUXILIARY BOAT CREW QUALIFICATION GUIDE, VOLUME II: COXSWAIN
MEMBER, COMDTINST M16794.53A with their name and member number at the top of Appendix B pages
and all numbered tasks. This academy is in the afternoon so ICS 210 can be taken in the Morning. This will be
off site at the Sector Boat House, Left Descending Bank, Ohio River (10+ minutes away) The ODU uniform is
advised, but not required.
Sector will sponsor an orientation on their 25 foot Response Boat-small and CG-Auxiliary operations.
There will be an AM and PM group. If weather conditions, water temperature, and river stage allow, there may
be orientation rides on the 25 footers. This will be off site at the Sector Boat House, Left Descending Bank, Ohio
River (10+ minutes away) The ODU uniform is advised, but not required; however, it may be required to ride in
the 25 footer. Final details will be announced at DTRAIN.
Department of Homeland Security
PRESRT STD
US POSTAGE
PAID
U.S. COAST GUARD
PERMIT NO. G-157
United States Coast Guard
U.S. COAST GUARD AUXILIARY
DSO-PB 8ER
PO BOX 329
POWELL OH 43065
_______________________________
OFFICIAL BUSINESS
U.S. Coast Guard Auxiliary
Eighth District,
Eastern Region
Division 8
Invites you to the USGCA Fall DTrain
September 19 - 22, 2013
Cadiz, KY