How to Create a Staff Requisition



How to Create a Staff Requisition
How to Create a Staff Requisition
1. Contact Vivian Ayuso, Employment/Compensation Manager, 4-3668 or [email protected] to request
2. Receive email from NoReply/ to create/reset password. Expires in a few hours.
3. Log in at
4. Click link Open New Requisition (upper left).
5. Select proper Job Class Title.
o New/Reclassified position: check memo from Mgr. Classification for title and number.
o Existing position: check SAP records of exiting person for position number, cost center, title code, and
current amount on budget line.
6. Click link Create New (right side).
o System times out after 1 hour 30 minutes with no activity. SAVE EARLY and SAVE OFTEN!!!
o Enter at least one character in required fields (marked by an asterisk) in case you are unable to complete
the requisition.
o If a message appears stating a required field needs attention, enter data in the field and SAVE the
requisition again. If you do not, you will LOSE your work.
o If you make any changes, scroll to bottom and SAVE YOUR WORK!
Requisition Fields with Sample Standard Data
Desired Start Date: Enter realistic date.
Requisition #: Assigned when requisition saved.
* Enter Working Title: What applicants see on the website. Ex: Assistant Director-Marketing
Vacancies: Enter 1.
* Department: Drop down. Highlight your department. (Division is not used.)
*Hiring Managers: Names with active accounts for department appear under Available.
Highlight the names to review candidates and click arrows to move them to Assigned. If you do not see a name
you need, contact Human Resources for assistance.
Job Term: Drop down: Full-time or part-time.
List Type: Drop down. Regular: for general public. Promotional: ex. UNO employees only. (Transfer is not used.)
Position Control: Select Existing or New Position.
If new position, enter “New” for First Name. Enter “Position” for Last Name. Enter the current date.
Skills: Open field.
Comments: Open field for information to approvers or Human Resources.
*Essential Duties:
1. Copy/Paste this exact text: This list is meant to be representative, not exhaustive. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
2. Enter duties that must be performed with or without reasonable accommodations.
Additional Duties: Occur infrequently; not key to position.
*Required Qualifications: Enter education, experience, knowledge, skills, abilities, licenses necessary to perform essential
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Additional Qualifications: Enhancement; not necessary to perform essential duties.
*Physical Demands: Copy/paste this exact text: The physical demands described here are representative of those that must
be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
Example: Regularly sits; may stand, walk. See, hear, speak, lift/move up to 20 lbs.
*Work Environment: Copy/paste this exact text: The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
Example: Regularly works indoors near video display. Noise level is low to moderate.
*Work Schedule: Enter days of week and hours.
*Salary: List rate of pay. Ex: $12.50/hour or $25,000 annualized.
*FTE: Ex: 100.00 = full-time, 40 hours/week; 050.00 = half-time, 20 hours/week.
*Contact Name: For HR & Budget reference. Not visible by applicants.
*Contact Phone: For HR & Budget reference. Not visible by applicants.
Wage Type: Drop down. Select 1001 – Hourly or 1003 – Monthly.
Benefits %: Drop down. Benefits % = FTE %.
*Contract Length: Drop down. 12/12 for most managerial or office-service positions.
*Employee Subgroup: Drop down. B1, managerial; C2, office-service.
Leave Plan: Drop down. 2B for managerial; 1C for office-service.
Cost Center for Advertisements: Enter for Staff Positions Only.
Where to Advertise: List newspapers, websites, organizations, etc.
Search Committee Chair/Members: May be completed later. Send names to Sweaney to request accounts.
Position Justification (PJ) Narrative: Enter reason position needed. (Required for benefits-eligible positions.)
PJ-Current Cost Ctr1: Enter cost center for this budget line; Title Code (see top of requisition); position number;
dollars budgeted for this line; FTE %.
PJ-Current Cost Ctr2: Use if position funded partially from another cost center.
PJ-Current Cost Ctr3:
PJ-Current Cost Ctr4:
PJ-Current Cost Ctr5:
PJ-Proposed Cost Ctr1: If same as Current Cost Center, copy information here.
PJ-Proposed Cost Ctr2: Use if a second cost center partially funds position.
PJ-Proposed Cost Ctr3:
PJ-Proposed Cost Ctr4:
PJ-Proposed Cost Ctr5:
Total Current Amt/Budgeted: Amount on the budget line.
Total Proposed Amt/Budgeted: Amount expected to offer—NOT more than the Current Amount.
Total Current FTE%: 100
Total Proposed FTE%: 100
No Approvals: Do NOT Use.
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Approval 1: Click Department Head; highlight name.
Approval 2: Click Dean or Director; highlight name, typically business manager for area.
Approval 3: Click Budget; highlight both names (Jennifer Rock and Kathy Pfeiffer). Use control/click to highlight
multiple names.
Approval 4: Click Vice Chancellor if Business & Finance position; highlight both Marilyn Brown and Laura Lamblin.
Click Sr. Vice Chancellor if Academic & Student Affairs position; highlight James McCarty and Rachel Maley. Change
button to “Final Approval.”
Save Only: Always click here first to review your entries. If there are red highlighted areas, you must populate or
correct that field and click SAVE again. After saving the requisition, you will see an assigned requisition number.
Save and Release: Click when ready for position to be routed for approval. Emails go to approvers as each approval is
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