NOTICE OF SCHOOL BOARD ELECTION 9

City Of Rothsay
Council Minutes…
Rothsay ISD #850
School Board Minutes
Full Minutes
September 9, 2013
Board of Education Regular Meeting
The Board of Education of Rothsay
Independent School District 850 held
its regular meeting on September 9,
2013, in the District Meeting Room at
the school. Chairman Jim Boyce called
the meeting to order at 7:02 P.M. Board
members John Reber, Chad Larson,
Kevin Brenden, Justin Phillips and
Dave Zimmerman also were present, as
were Superintendent Warren Schmidt,
Principal Staci Allmaras and District
Secretary/Bookkeeper Diane Haugrud.
Larson made a motion to approve
the agenda. Zimmerman seconded this
motion, which carried on vote.
Reber moved to approve the full
minutes of the regular August meeting
as well as the August 21 special meeting.
Larson seconded this motion, which
carried on vote. The school mailer and
Rothsay Regional Report will publish
the minutes.
Reber made a motion, which carried
on vote following Zimmerman’s second,
to approve the financial reports and
to authorize the fiscal agent for ISD
850 to pay accounts payable and hand
payables in the following amounts:
General Fund - $74,102.88, Food
Service - $1,176.44, Community Service
- $460.00, Storefront - $7,704.70,
Building Construction - $28,789.26,
total - $112,233.28. The student activity
account balance is $56,048.46.
Warren Schmidt presented the
Superintendent’s report:
• He informed the board that we have
two students with IEP’s who require
extra teacher and a one-on-one paraprofessional.
• He discussed a couple of students
who are requesting some transportation a
few times a week. The parents will help
subsidize the extra costs.
• He told the board that the fire alarm
system has been fixed and is working.
Staci Allmaras presented the
Principal’s report:
• She told the board that the year is
off to a great start.
• She informed the board about the
lack of computers issue we are having
and would like to look into purchasing
a portable lab with notebooks. At the
present time English and social studies
have no time in the computer lab for any
projects. She is looking at purchasing 25
units. She will put together a budget and
bring back to the board.
No committee meetings were held.
A preschool report was handed out
and we have 44 students at this time.
Also noted in the report was that we are
waiting to hear on a Pathway 2 Grant
that we applied for.
The AD Report was handed out
which addressed the scoreboard problem
we are having at the football field. They
will attempt to get the present scoreboard
working for the remainder of the year,
but we will need to be looking for a new
one for the next football season.
Enrollment is at 258.
Reber moved to set the 2013 pay
2014 Preliminary Levy at Maximum.
Larson seconded this motion, and it
carried on vote.
Larson moved to set the date for
the Levy Hearing during the regular
December board meeting on December
9, 2013 at 7:00 p.m. Brenden seconded
this motion, and it carried on vote.
Reber moved to hire Ryan Melkert
as a para-professional beginning with
the 2013-2014 school year. Zimmerman
seconded this motion, and it carried on
vote.
Brenden moved to approve the lane
change request from Jessica Holland
from a BA to a BA +15. Larson seconded
this motion, and it carried on vote.
Larson moved to approve the one year
leave of absence from Patti Erlandson as
the 2013-2014 assistant track and field
coach. Phillips seconded this motion,
and it carried on vote.
Brenden moved to approve the
first reading of the Post Issuance
Debt Compliance Policy #725. Reber
seconded this motion, and it carried on
vote.
Larson moved to approve Stephanie
Curtis as the election coordinator for
the school board election in November.
Brenden seconded this motion, and it
carried on vote.
CITY HALL/COMMUNITY CENTER
UNAPPROVED MINUTES
OCTOBER 1, 2013 @7:00 p.m.
Zimmerman moved to approve
the following individuals as Election
Judges for the school board election in
November: Dar Rose, Maggie Lindsay,
Diane Huso and Irene Melkert. Larson
seconded this motion, and it carried on
vote.
Phillips moved to approve the 20132014 Seniority List as presented. Reber
seconded this motion, and it carried on
vote.
Larson moved to close the meeting
at 7:35 p.m. under Minnesota Statutes
section 13D.05, subdivision 3(c) which
allows a meeting to be closed to discuss
the consideration of offers or counter
offers for the purchase or sale of real
or personal property. The property to
be considered is the Trosvik Property.
Brenden seconded this motion and upon
vote the motion was passed.
Larson moved to open the meeting at
7:45 p.m. Phillips seconded this motion,
which carried on vote.
The only action was to continue
negotiations with the seller.
Public input was heard.
The meeting was adjourned at 8:01
p.m.
Chad Larson, Clerk
Approved October 14, 2013
(October 28, 2013)
------------------------------------------------
REGIONAL REPORT
Rothsay, Minn.
2013 October
PAGE
Edition
9
NOTICE OF SCHOOL
BOARD ELECTION
NOTICE IS HEREBY GIVEN That The School Board Election Of Independent School District No.
850 Of Wilkin County, State Of Minnesota, Will Be Held On
TUESDAY, THE FIFTH DAY
OF NOVEMBER 2013
At Which The Polls Will Be Open From 4 o’clock p.m. To 8 o’clock p.m. In The Rothsay Public
School Multi-Purpose Room.
That At Said Election The Following Matters Will Be Voted Upon:
The Election Of Three Members Of The School Board For The Term Of Four (4) Years To Succeed
John Reber
Dave Zimmerman
Jim Boyce
For Which Offices Three Applications Have Been Filed By, Or In Behalf Of Candidates, As
Follows:
John Reber
Dave Zimmerman
Jim Boyce
1.0 The council meeting was called
to order by Mayor Chris Buckingham
at 7:00 p.m. Council Members present:
Eric Larson, Lori Jorgenson and Pete
Rudh, Absent: Shane Balken
Others present: Larry Ohe, Travis
Shirley, Amy Domholt, and Brandie
Hanson.
2.0 Public Forum: No report.
3.0
Approve
the
agenda:
Following one addition, MOTION was
made by Jorgenson, seconded by Rudh.
Carried.
4.0 FIRE DEPARTMENT REPORT:
4.1 FIRE REPORT:
• No Report.
4.2 FIRE DEPARTMENT HAND
PAYABLES: MOTION by Larson,
seconded by Rudh, to approve the
Fire Department’s September HandPayables. Carried.
5.0 EMPLOYEE REPORTS:
5.1 BOB LARSON: Presented by
Hanson because of Larson’s absence.
• Johnson Jet-Line found two buried
manholes and they were raised to grade.
• The Sentence to Serve group fixed
the roof on the south bathroom in East
Park.
• The East Park north bathroom doors
need to be fixed, council decided to table
until spring.
• Johnson Jet-Line jetted sewer lines
in the NW section of the city.
• New tires were put on the pickup
with a rebate coming back for each one.
5.2 LARRY OHE:
• A pump needs to be repaired at the
lift station.
• Wants name tags for himself
and Bob with water and waste water
certification numbers on them. Hanson
will get a quote from Tag-Up in Fergus
Falls.
• Requested the permission to
purchase tires for the Ranger, council
granted.
5.3 BRANDIE HANSON:
• City Hall will be closed at noon on
Wednesday October 9th for a meeting in
Wadena, MN.
• City Hall will be closed on
Friday October 18 for a meeting in
Hermantown, MN.
6.0 NEW BUSINESS:
or fence lines will be replaced to preexisting condition, should any work need
to take place on their property that would
be affected by the easement. Seconded
by Larson. Carried unanimously.
7.2 City Website Update: No update.
7.3 Housing Rehab Grant Program
Update: No update.
7.4 Bradco-Wisp: No update.
7.5 Jensen Addition Paving Project:
Tabled.
7.6 Rural Tower Network: No update
8.0 September Minutes: Following
discussion, it was decided that there
will be adjustments made to the format
of all minutes. MOTION to approve the
adjusted September minutes by Larson,
seconded by Rudh. Carried.
8.A September 3, 2013 Housing
Rehab Public Hearing Minutes:
MOTION by Jorgenson, seconded by
Rudh to approve as presented. Carried.
8.B September 16, 2013 Special
Meeting Minutes: MOTION by Larson
to approve the minutes as presented,
seconded by Jorgenson. Carried.
9.0 September Financial Statements
and Hand-Payables: MOTION by
Jorgenson, seconded by Rudh. Carried.
10.0 October Accounts Payables:
MOTION by Rudh, seconded by
Jorgenson. Carried.
11.0 MOTION to adjourn by
Jorgenson, seconded by Rudh, Carried.
Meeting adjourned at 9:15 p.m.
EDA HIGHLIGHTS
• Corner Property: No Update
• Bank Building Update: Tabled
• Rothsay RV Park Update: Rudh is
working on getting all electrical meters
updated
• Housing Incentives: Tabled
RESIDENTS ARE REMINDED
THAT THE ROTHSAY ECONOMIC
DEVELOPMENT AUTHORITY IS
A SEPARATE ENTITY FROM THE
CITY OF ROTHSAY AND HAS ITS
OWN FUNDING. THE CITY DOES
NOT FINANCIALLY SUPPORT THE
EDA.
Respectfully Submitted,
Brandie Hanson
City Clerk/Treasurer
(October 28, 2013)
------------------------------------------------
Rothsay Public Schools
2013-2014 Annual Report
Curriculum, Assessment and Instruction
The Annual Report on Curriculum, Assessment, and Instruction is required by the State of Minnesota.
This report is an annual measure of the District’s primary strategies in achieving our mission statement and to
communicate this highly valued information to the public and all stakeholders within the school district. As
such, Rothsay Public Schools annually reports to residents on curriculum development, classroom instruction,
and student achievement.
This document represents a summary of the full report that was approved by the school board. New
legislation enacted in 2009 requires this summary information be published in the local newspaper and the full
report be posted on the school district website. Copies of this report will be available on-line on October 15,
2013 at www.rothsay.k12.mn.us or by request at the District Office.
The following bulleted items outline the full Annual Report on Curriculum, Assessment, and Instruction.
• District #850 Information
• Curriculum Review Process
• Professional Growth and New Classes
• Goals-District, Junior/Senior High School, Elementary, and Community Education
• District #850 Testing Programs MCA II, MAP (Measure of Academic Progress), GRAD Tests,
ACT and Other Local Assessments.
• MCA Math & Reading Results 2011-2012
• Graduation Requirements
Election Clerk Of Independent School District No. 850
DISTRICT REVENUES AND EXPENDITURES BUDGET FOR 2013 - 2014
Published In The BARNESVILLE RECORD-REVIEW
Date Of Publication, MONDAY, OCTOBER 28, 2013
Independent School District Number 850 - Rothsay Public Schools, Rothsay, MN 56579
Division of School Finance
1500 Highway 36 West
Roseville, MN 55113-­‐4266
6.1 UB Max Utility Billing System:
Hanson requested to upgrade the utility
billing system from UB Pro to UB Max.
Purchase fee is $545.00, plus a onetime fee of $45.00 to set up the on-line
pay option. Once the new program is
in place, residents can receive utility
bills online and can pay their utility bill
online, if they so choose to. MOTION
to approve made by Rudh, seconded by
Jorgenson. Carried unanimously.
6.2 Community Center Sign: The
existing sign will be replaced with a new
sign taking the City Hall information
off and adding the Wilkin County SubStation information on.
6.3 City Water Ordinance: Hanson is
working on changing the language for
more clarification.
6.4 City Street Parking Ordinance:
Snow removal tags will be ordered
to inform the residents of the towing
procedures applicable, should vehicles
be left in the street when the streets are
being plowed.
6.5 City Hall Hours: City Hall hours
will be changing November 1, 2013.
The new City Hall hours will be Monday
thru Thursday 9:00 a.m. – 3:00 p.m.
City Hall will be closed on Fridays and
holidays.
6.6 November City Council Meeting
Date Change: Due to Election Day
regulations, the November City Council
Meeting will be held on Monday,
November 4, 2013 at 7:00 p.m. at the
Community Center.
6.7 Ottertail Power Lighting Rebates:
All city buildings that needed upgrades
in lighting have already been taken care
of.
6.8 ADDED AGENDA ITEM 2014
Liquor License Renewals: MOTION by
Jorgenson, Seconded by Rudh to approve
the license renewals for the Powerhouse
and Ole & Lena’s Pizzeria. Carried.
7.0 OLD BUSINESS:
7.1 W/W Improvement Project
Update: The city is waiting to hear from
Otter Tail Valley Railroad about any
permits needed to move forward with the
project in the area of the rail.
Travis Shirley and Amy Domholt
agreed with the easement conditions
pertaining to their property. MOTION
by Jorgenson, to approve the easement
conditions of free water and sewer for
one (1) year to begin in 2014 when sewer
increases take place; also, property and/
DISTRICT REVENUES AND EXPENDITURES BUDGET FOR FY 2013 AND FY 2014
Sample Ballot Independent School
District #850 (Rothsay)
General Election
November 5, 2013
SAMPLE BALLOT
GENERAL INFORMATION: Minnesota Statutes, section 123B.10 requires that every school board shall publish the subject data of this report.
District Name:
District Number:
Rothsay
FY 2013 ACTUAL FY 2014 BUDGET FY 2013 FY 2013 ACTUAL JUNE 30, 2013 FY 2014 BUDGET EXPENDITURES EXPENDITURES FUND
BEGINNING FUND REVENUES AND ACTUAL FUND REVENUES AND AND TRANSFERS AND TRANSFERS BALANCES
TRANSFERS IN
BALANCES
TRANSFERS IN
OUT
OUT
General Fund/Restricted
$ (21,344.00) $ 113,420.00 $ 118,633.00 $ (26,557.00) $ 219,842.00 $ 151,290.00
A
ISD NO. 850
STATE OF MINNESOTA
B
SCHOOL DISTRICT BALLOT
INDEPENDENT SCHOOL DISTRICT NO. 850
(ROTHSAY)
GENERAL ELECTION
NOVEMBER 5, 2013
INSTRUCTIONS TO VOTERS:
To vote, completely fill in the oval(s) next to your choice(s) like this:
$ 891,296.00 $ 2,803,234.00 $ 2,432,647.00 $ 1,261,883.00 $ 2,945,999.00 $ 2,614,531.00
Food Service Fund
$ 6,566.00 $ 149,530.00 $ 133,063.00 $ 23,033.00
$ 142,920.00 $ 142,920.00
Community Service Fund
$ 8,373.00 $ 74,029.00
$ 78,814.00
$ 3,588.00 $ 69,275.00
$ 69,275.00
Building Construction Fund
$ -­‐ $ -­‐ $ 40,658.00
$ (40,658.00) $ 18,500,000.00 $ 18,500,000.00
DAVID ZIMMERMAN
Debt Service Fund
$ -­‐ $ -­‐ $ -­‐ write-in, if any
Trust Fund
$ 210,069.00 $ 6,701.00 $ 5,873.00 $ 210,897.00 $ 5,000.00 $ 5,000.00
Internal Service Fund
$ -­‐ * OPEB Revocable Trust Fund
$ -­‐ $ -­‐ $ -­‐ $ -­‐ $ -­‐ $ -­‐ OPEB Irrevocable Trust Fund
$ -­‐ $ -­‐ $ -­‐ $ -­‐ $ -­‐ $ -­‐ OPEB Debt Service Fund
$ -­‐ $ -­‐ $ -­‐ $ -­‐ $ -­‐ $ -­‐ TOTAL -­‐ ALL FUNDS
$ 1,094,960.00 $ 3,146,914.00 $ 2,809,688.00 $ 1,432,186.00 $ 21,883,036.00 $ 21,483,016.00
Certificates of Indebtedness
Other Short-­‐Term Indebtedness
SCHOOL BOARD MEMBER
VOTE FOR UP TO THREE
JIM BOYCE
JOHN REBER
$ -­‐ write-in, if any
write-in, if any
$ -­‐ $ -­‐ $ -­‐ E
L
$ -­‐ P
M
A
S
CURRENT STATUTORY OPERATING DEBT PER MINNESOTA STATUTES, SECTION 123B.81
LONG-­‐TERM DEBT
Outstanding July 1, 2012
Plus: New Issues
Less: Redemeed Issues
Outstanding June 30, 2013
SHORT-­‐TERM DEBT
$ -­‐ AMOUNT OF GENERAL FUND DEFICIT, IF ANY, IN EXCESS OF 2.5% OF EXPENDITURES 06/30/2013
COST PER STUDENT -­‐ AVERAGE DAILY MEMBERSHIP $ -­‐ (ADM) 06/30/2013
TOTAL OPERATING EXPENDITURES
FY 2013 TOTAL ADM SERVED + TUITIONED OUT ADM + $ -­‐ ADJUSTED EXTENDED ADM
$ -­‐ FY 2013 OPERATING COST PER ADM
The complete budget may be inspected upon request to the superintendent.
R.
SCHOOL DISTRICT OFFICES
General Fund/Other
$ -­‐ NOVEMBER 5, 2013
C
$ -­‐ $ 2,659,668.00
$ 262.51
$ 10,131.68
Comments:
A
B
C
Typ:01 Seq:0001 Spl:01
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